Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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Fiscal Impact

The Special Education Taskforce process is anticipated to cost $8,000 from the general fund for supplies, fees for professional experts (if needed), and print material.

To

Michael McLaughlin, Ed.D, Superintendent of Schools

Minutes

Victoria Forrester, Director of Special Education, Student Support and Community Wellness presented the District's plan to commission a Special Education Task Force. The San Leandro School District received a comprehensive report on the status of the Special Education Program by the Fiscal Crisis Management and Assistance Team (FCMAT) at the April 22, 2014, School Board meeting. Upon review of the report, District leadership requested that Strategic Consultation for Schools develop a proposal of support and consultation to address the recommendations identified in the FCMAT report. One key aspect of the proposal for addressing the recommendations is the formation of a Special Education Task Force. According to Ms. Forrester, the goal of the Task Force will be to analyze the current status of programs for students with special needs within the District, research exemplary program service delivery models currently in use throughout California and the nation, and generate a Special Education Strategic Plan. The plan will outline the key service priorities necessary to produce a high quality, fiscally responsible special education program. The Special Education Task Force will be comprised of representatives from all constituency groups including students, parents, teachers, and administrators. It is estimated that there will be a 24-month timeline to do this critically important work, with plans to present the Special Education Strategic Plan for Board approval in June 2015. Steps in developing the plan include: Commission the Task Force Recruit Task Force members Hold 10 work Sessions Design the Strategic Plan Provide formative reports to Board Present final report to Board Launch implement of the plan Ms. Forrester said that in addition to the voice of our high school students, the District also wants middle school students and fifth grade students to provide their voice and best thinking around these issues. The Board thanked Ms. Forrester for the presentation, noting that it is good to see the District streamlining the costs and meeting the needs of our students and families who need these services.

Staff Recommendation

Staff recommends that the Board commission the creation of a Special Education Taskforce for the purpose of developing a Special Education Strategic Plan during the 2014-15 school year.

Quick Summary / Staff Recommendation

Victoria Forrester, Director of Special Education, Student Support and Community Wellness will present the District's plan to commission a Special Education Task Force. The San Leandro School District received a comprehensive report on the status of the Special Education Program by the Fiscal Crisis Management and Assistance Team (FCMAT) at the April 22, 2014, School Board meeting. Upon review of the report, District leadership requested that Strategic Consultation for Schools develop a proposal of support and consultation to address the recommendations identified in the FCMAT report. One key aspect of the proposal for addressing the recommendations is the formation of a Special Education Task Force. The goal of the Task Force will be to analyze the current status of programs for students with special needs within the District, research exemplary program service delivery models currently in use throughout California and the nation, and generate a Special Education Strategic Plan. The Strategic Plan will outline the key service priorities necessary to produce a high quality, fiscally responsible special education program. The Special Education Task Force will be comprised of representatives from all constituency groups including students, parents, teachers, and administrators.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

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Minutes

The San Leandro Unified School District is planning the construction of a School Based Health and Wellness Center in partnership with HRSA, City Of San Leandro, Supervisor Wilma Chan's Office, County of Alameda, Center for Healthy Schools and Communities, and Alameda Health Systems. Joe Vela of Aedis Architects gave a presentation on the plans for the San Leandro Health and Wellness Center, including the conceptual design development, proposed construction phasing and timelines. The presentation included some artists' renderings of what the interior space may look like, and highlighted versatility in the wellness portion of the 14,000 square-foot building. The health clinic, which was briefly covered and presented in more depth at an earlier Board meeting, comprises approximately 4,000 square feet. The Board thanked Ms. Aedis for the presentation. It was suggested that the District consider naming the building in honor of someone, as was done with the 9th Grade Campus.

Quick Summary / Staff Recommendation

The San Leandro Unified School District is planning the construction of a school based health and wellness center in partnership with HRSA, City Of San Leandro and Alameda County. Joe Vela of Aedis Architects will be providing information regarding the conceptual design development of the Health and Wellness Center, proposed construction phasing and timelines.

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Quick Summary / Staff Recommendation

Public Hearing comments are limited to 3 minutes per speaker, subject to adjustment by the Board President. Members of the audience who wish to address the Board regarding the Public Hearing are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant.

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Fiscal Impact

Unknown at this time.

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

PUBLIC HEARING A public hearing was held regarding the Achievement Peaks STEM Academy Charter petition. The role of the Board is to hold this public hearing in accordance with Education Code Section 47605(b), ? No later than 30 days after receiving a petition, in accordance with subdivision (a), the governing board of the school district shall hold a public hearing on the provisions of the charter, at which time the governing board of the school district shall consider the level of support for the petition by teachers employed by the district, other employees of the district, and parents. Following review of the petition and the public hearing, the governing board of the school district shall either grant or deny the charter within 60 days of receipt of the petition, provided, however, that the date may be extended by an additional 30 days if both parties agree to the extension.? The public hearing is to meet the requirements by Education Code Section 47605(b). The hearing provides the public the opportunity to make an oral or written presentation to the Board regarding the Achievement Peaks STEM Academy Charter petition. On a motion made by Trustee Rosato and seconded by Trustee Katz-Lacabe, the Board opened the Public Hearing regarding the Achievement Peaks STEM Academy Charter petition by a 6-0 vote. There was no Public Testimony On a motion made by Trustee Prola and seconded by Trustee Carey, the Board closed the Public Hearing regarding the Achievement Peaks STEM Academy Charter petition by a 6-0 vote.

Quick Summary / Staff Recommendation

Conduct a Public Hearing for Achievement Peaks STEM Academy Charter Petition: PUBLIC HEARING A public hearing will be held regarding the Achievement Peaks STEM Academy Charter petition. The role of the Board is to hold this public hearing in accordance with Education Code Section 47605(b), ? No later than 30 days after receiving a petition, in accordance with subdivision (a), the governing board of the school district shall hold a public hearing on the provisions of the charter, at which time the governing board of the school district shall consider the level of support for the petition by teachers employed by the district, other employees of the district, and parents. Following review of the petition and the public hearing, the governing board of the school district shall either grant or deny the charter within 60 days of receipt of the petition, provided, however, that the date may be extended by an additional 30 days if both parties agree to the extension.? The public hearing is to meet the requirements by Education Code Section 47605(b). The hearing provides the public the opportunity to make an oral or written presentation to the Board regarding the Achievement Peaks STEM Academy Charter petition. Board President opens the Public Hearing Motio n Second Vote Public Testimony Board President closes the Public Hearing Motion Second Vote

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• Achievement Peaks STEM Academy Charter Petition PDF · 14.3 MB ViewOpen Achievement Peaks STEM Academy Charter PetitionDownload Achievement Peaks STEM Academy Charter Petition

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Minutes

Trustee Rosato reported receipt of the following emails from June 24, 2014, to August 7, 2014: From Mary Patterson regarding "Classified Vacancies"; from Zachary Kahn regarding "Gay Pride Parade This Sunday"; from Laura Aguayo-Guevara regarding Certification Job Vacancy"; from Sheila Jordan regarding "Please Join Us for the Annual Board of Education Reorganization Meeting"; from Mary Patterson regarding "Classified Reposting"; from Mary Patterson regarding "Vacancy Classified Management"; from "Rosanna Mucetti regarding "Board Policy and Board Curriculum Committee Meeting"; from Monthly Teacher Newsletter regarding "New School Year Lessons and Worksheets"; from Mary Patterson regarding "Classified Posting," and "P.E. Posting"; from Robin Michel regarding "San Leandro and Pacific HS Reunion August 23"; from Mary Patterson regarding "Classified Vacancies"; from Sukhi Khaira regarding "Facilities and Technology Agenda, August 6, 2014"; from Laura Aguayo-Guevara regarding "Certificated Vacancies"; from Mary Patterson regarding "Classified Vacancies," and "Early Dismissal Calendar."

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Minutes

There were no Union Representative Reports.

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Minutes

Superintendent McLaughlin began by saying that "It is with pleasure, and sadness, to announce, that Associate Song Chin-Bendib will be leaving us to take a position with the Piedmont Unified School District, adding that she has served the District well, noting that "During lean times she has managed over $200 million in school facilities projects. She will be missed." The Superintendent reported that last weekend a Leadership Retreat was held for our leaders in Napa. The focus of the Retreat was customer service and how it relates to the District's Strategic Plan, including the "end product", of having San Leandro students graduate ready for career and college, and ensuring future success in life. Dr. McLaughlin acknowledged Dr. Rosanna Mucetti and the Educational Services Division for their work on the Teaching & Leaning Conference taking place today, and going through Thursday, August 14, at the Fred T. Korematsu (FTK)campus. All instructional innovators, district coaches, and administrators were registered to attend, with an additional seventy-five more teachers registered to attend on a first-come, first serve basis. Participants delved into Project Based Learning with facilitation from the Buck Institute of Education. If any Board members are interested in attending, just let Dr. Mucetti know and she can give you a schedule and you can see some of the exciting workshops that are happening at FTK. The Superintendent will be sending the Board some dates to coordinate his State of District Address. He is looking at the first two weeks in September. He attended the high school registration, saying that it was exciting to all the energy. Tours of all the campuses are being planned.

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Minutes

Trustee Carey reported that the Curriculum Committee met on July 29, 2014, and discussed the Renaissance Learning Assessment and Analytics Software, which are on the agenda for Board consideration tonight.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on August 6, 2014. The committee received a presentation on the design for the health & wellness center and discussed a Request for Qualifications for a facilities study which will be the basis for a possible Bond measure in 2016. The committee also heard a presentation and discussed the Apple MacBook Pros for teachers, Chromebooks for 4th through 12th grade levels and Ipads for K-3. Safety measures will be paid for with leftover Measure B funds.

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Minutes

There was no report.

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Attachments

• June 17, 2014, Regular Board Meeting Minutes PDF · 229.7 KB ViewOpen June 17, 2014, Regular Board Meeting MinutesDownload June 17, 2014, Regular Board Meeting Minutes

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To

Board of Education

Staff Recommendation

Adopt Resolution #14-39 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution 14-39 - Obosolete Equipment PDF · 408.9 KB ViewOpen Resolution 14-39 - Obosolete EquipmentDownload Resolution 14-39 - Obosolete Equipment

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Fiscal Impact

Not to exceed $5,625.00 from Non Public Agency funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Prola noted that this contract being brought for Board consideration went into effect on July 1, 2014, without Board pre-approval. She reminded staff of the process that includes Board approval for expenses before services begin. With that the Board approved the Contracted Services for Special Education between Easter Seals Bay Area and San Leandro Unified School District.

Staff Recommendation

Approve Contracted Services for Special Education between Easter Seals Bay Area and San Leandro USD for Occupational Therapy July 1 through August 15, 2014.

Actions

Motion Approve Contracted Services for Special Education between Easter Seals Bay Area and San Leandro USD for Occupational Therapy July 1 through August 15, 2014. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Provide Occupational therapy twice per week for 45 to 60 minutes during the summer, July 1 through August 15, 2014, for 14 sessions, and one time per week for 31 weeks.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Easter Seals Bay Area contract PDF · 55.7 KB ViewOpen Easter Seals Bay Area contractDownload Easter Seals Bay Area contract

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Fiscal Impact

The proposed contract has no cost to the district for fiscal year 2014-2015.

To

Mike McLaughlin Ed.D., Superintendent

Staff Recommendation

Approve the renewal for 2014-2015 Career/Occupation Training Program with Eden Area Regional Occupational Program (ROP).

Background Information

This contract is to renew the services provided by Eden Area Regional Occupational Program (ROP). Eden ROP will provide for the Career/Occupational Training Program prepared and offered by the ROP and delivered by the instructional staff of the district. The District will be compensated only for the ADA generated up to the agreed cap of 98 ADA. Revenue is transferred to the District monthly with a final calculation in June. ROP anticipates 17 sections (attachment A) and a cap of 98 ADA. Revenue to be generated by the District is calculated at 75% of $2,933.33 per ADA a total of $215,600 for fiscal year 2014-2015.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• 2014-2015 Eden ROP Contract PDF · 348.7 KB ViewOpen 2014-2015 Eden ROP ContractDownload 2014-2015 Eden ROP Contract

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Fiscal Impact

Interest incurred during the period of inter-fund borrowing, if the borrowing is needed.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Adopt resolution #14-40 for Temporary Borrowing between Funds.

Policy / Code

Board Policy: AR 3110(a); Education Code 42603

Background Information

Education Code Section 42603 permits the Governing Board of any school district to direct that monies held in any fund or account may be temporarily transferred to another fund or account of the district for payment of obligations. The transfer shall be accounted for as temporary borrowing between funds and shall not be available for appropriation or be considered income to the borrowing fund. The State of California has changed the way public schools are funded with the implementation of Local Control Funding Formula (LCFF) effective July 1, 2013. The intent of the new law is to improve funding equity across school districts, to increase transparency, reduce complexity and administrative burden, and to improve local accountability. However, the initial implementation of the LCFF creates some complexities in the distribution of apportionments and it will take some time to align the apportionments with LCFF. In addition, the State is unable to buy down all prior year deferrals in 2014-2015. As a precautionary step, and in order to meet all financial obligations on a timely basis, and in order to maintain a positive cash balance all the time, Business Services therefore recommends that the Board adopt a resolution allowing temporary inter-fund cash borrowings (except Bond fund and will require Bond Counsel's approval), up to $5,000,000 for 2014-2015, in case temporary cash shortfall occurs. The General Fund will repay the current interest as designated by the County Treasurer. Staff will continue to assess and monitor the District?s cash flow vigilantly. In case cash from other funds is not adequate, staff will come back to the Board for a recommendation to issue SDAN for 2014-2015.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Resolution 14-40 - Temporary Borrowing between Funds PDF · 70.1 KB ViewOpen Resolution 14-40 - Temporary Borrowing between FundsDownload Resolution 14-40 - Temporary Borrowing between Funds

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Fiscal Impact

The estimated total cost of $130,687 for FY2014-15 will be paid from General Fund.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the payment to ACOE for the annual costs of the Escape Online 5 system for Fiscal Year 2014-15.

Background Information

San Leandro Unified School District has an ongoing contract with Alameda County Office of Education (ACOE) for the use of Escape Online 5. Escape Online 5 is a system software covering financial, payroll/personnel, position control, human resources accounting and data processing services. The contract also includes training, technical support and the use of ACOE?s equipment, servers, network infrastructure, and terminal emulation system sufficient to facilitate the active use of the business system. Since 2006, the agreement continues on a year-to year basis unless terminated by either party with six months of prior written notice. The estimated cost is $130,687 based on prior year P-2 ADA of 8,297.57. The software maintenance cost is $4.37 per ADA and the data processing and technical support cost is $11.38 per ADA.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

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Fiscal Impact

None; each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Prola noted a $24,016.25 cost for the installation of doors at Garfield was incuded on the Bond Contracts for $15,000 or less spreadsheet. She reminded staff of the importance of placing items in the appropriate section on the agenda. Trustee Lopez voiced her concerns regarding this topic, along with Trustee Carey who noted that having contracts come to the Board "after the fact" was something that occurred several years ago, and was concerned that this seemed to be reoccurring. Superintendent McLaughlin explained that staff has been working on placing items on the agenda in the proper category i.e. Consent, Action, etc. and will continue to work on this. With that the Board approved the Summary Spreadsheet for all Bond Contracts $15,000 or Less per Fiscal Year.

Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2014-2015.

Actions

Motion Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2014-2015. - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Associate Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?.? Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.?

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Bond Contracts $15K or Less PDF · 86.7 KB ViewOpen Bond Contracts $15K or LessDownload Bond Contracts $15K or Less

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Prola reiterated that the purpose of creating spreadsheets that include items under $5,000 or less or $15,000 or less as in the previous item, was to streamline the process of approving each item individually. With that being said, she noted that the West Alameda County Conference (WACC) contract for $29,890 was included on the Contracts $5,000 of Less per Fiscal Year. With that, the Board approved the Summary Spreadsheet for All Contracts $5,000 or Less per Fiscal Year.

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015

Actions

Motion Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015 - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Contracts $5,000 and less 8-12-14 PDF · 17.8 KB ViewOpen Contracts $5,000 and less 8-12-14Download Contracts $5,000 and less 8-12-14

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Attachments

• Certificated Personnel Report PDF · 79.6 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report
• Classified Personnel Report PDF · 97.9 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

$ 1,351,884.80 - Special Education funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

PUBLIC COMMENT Carol Delton, Special Education teacher, addressed the Board regarding the reporting process of Non-Public School (NPS) and Non-Public Agencies (NPA) to the Board, where they are lumped together. While they have very similar state standards, Ms. Delton noted that the services are very different. She recommended that the services be sorted and listed as NPS services with a subtotal and NPA services with a subtotal, which would make it easier to look at our District's expenditures during the year and whether or not this is the best way of providing the best services that our students need. Superintendent McLaughlin felt that this item should be included in the Action Item category, which would provide better clarification to the public. The Board then approved the 2014-2015 Non-Public School/Agency Contracts.

Staff Recommendation

Approve non-public school/agency contracts as listed for the 2014-2015 school year.

Actions

Motion Approve non-public school/agency contracts as listed for the 2014-2015 school year. - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2014-2015. Student # DOB Cost Location # 1 4/24/03 $86,400.00 Maxim Healthcare Services # 2 11/9/05 $86,400.00 Maxim Healthcare Services # 3 9/12/99 $4,522.00 Seneca Family of Agencies # 4 1/9/04 $4,522.00 Seneca Family of Agencies # 5 8/11/00 $35,207.00 Seneca Family of Agencies # 6 10/12/06 $4,522.00 Seneca Family of Agencies # 7 9/28/04 $35,207.00 Seneca Family of Agencies # 8 1/22/01 $39,365.40 Seneca Family of Agencies # 9 4/30/07 $37,286.20 Seneca Family of Agencies # 10 8/19/00 $4,522.00 Seneca Family of Agencies # 11 12/9/98 $35,207.00 Seneca Family of Agencies # 12 10/18/01 $37,286.20 Seneca Family of Agencies # 13 3/30/00 $35,207.00 Seneca Family of Agencies # 14 12/6/04 $37,286.20 Seneca Family of Agencies # 15 2/9/93 $68,124.00 Spectrum Center # 16 2/25/01 $54,474.00 Spectrum Center # 17 12/26/94 $40,126.50 Spectrum Center # 18 12/3/03 $61,857.30 Spectrum Center # 19 1/27/01 $2,196.00 Spectrum Center # 20 6/5/96 $46,305.00 Spectrum Center # 21 2/16/94 $68,808.00 Spectrum Center # 22 6/7/04 $70,945.50 Spectrum Center # 23 3/13/95 $66,738.00 Spectrum Center # 24 11/23/97 $66,922.50 Spectrum Center # 25 5/6/00 $59,622.00 Spectrum Center # 26 1/6/95 $12,900.00 STARS HS # 27 Various Students $135,830.00 The Speech Pathology Group, Inc. # 28 11/16/01 $38,032.00 The Phillips Academy # 29 4/9/03 $38,032.00 The Phillips Academy # 30 6/4/99 $38,032.00 The Phillips Academy Total $1,351,884.80

From

Rosanna Mucetti, Ed. D., Assistant Superintendent, Educational Services

Attachments

• Maxim Healthcare Services PDF · 1000.2 KB ViewOpen Maxim Healthcare ServicesDownload Maxim Healthcare Services
• Seneca Family of Agencies PDF · 2.6 MB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• Spectrum Center PDF · 1.4 MB ViewOpen Spectrum CenterDownload Spectrum Center
• STARS HS PDF · 274.9 KB ViewOpen STARS HSDownload STARS HS
• The Speech Pathology Group, Inc. PDF · 278.9 KB ViewOpen The Speech Pathology Group, Inc.Download The Speech Pathology Group, Inc.
• The Phillips Academy PDF · 753.3 KB ViewOpen The Phillips AcademyDownload The Phillips Academy

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Quick Summary / Staff Recommendation

Ratify June payroll in the amount of $1,958,958.04.

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Minutes

Trustee Prola asked for clarification regarding two expenses that occurred on June 2, 2014, (1) to Ghirardelli Chocolate for $1,994.20 and (2) Pacheco Brothers Gardening Inc. for $1,930.00. Superintendent said that he would research those expenses and get back to her. The Board then approved the Bill Warrants.

Staff Recommendation

Approve Bill Warrants #88-50417462 - #88-50433920 in the amount of $2,232,925.84.

Actions

Motion Approve Bill Warrants #88-50417462 - #88-50433920 in the amount of $2,232,925.84. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Attachments

• Bill Warrants PDF · 692.9 KB ViewOpen Bill WarrantsDownload Bill Warrants

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Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for June and July, 2014.

Attachments

• Intra Budget Revision - JUNE PDF · 1.4 MB ViewOpen Intra Budget Revision - JUNEDownload Intra Budget Revision - JUNE
• Intra Budget Transfer - JUNE PDF · 443.6 KB ViewOpen Intra Budget Transfer - JUNEDownload Intra Budget Transfer - JUNE
• Intra Budget Revision - JULY PDF · 360.1 KB ViewOpen Intra Budget Revision - JULYDownload Intra Budget Revision - JULY
• Intra Budget Transfer - JULY PDF · 154.5 KB ViewOpen Intra Budget Transfer - JULYDownload Intra Budget Transfer - JULY

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve agreement between SLUSD and Vision to Learn a Mobile Vision Clinic. They will provide the following services to students referred to Provider by the District as having been identified as potentially having uncorrected vision difficulties. A. Basic vision examination B. Prescription and fitting of glasses C. Provision of glasses from Provider's available selection This will be at no cost to District or the family.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Vision to Learn PDF · 69.4 KB ViewOpen Vision to LearnDownload Vision to Learn

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Fiscal Impact

The agreement would cost the district $2,000 per intern.

To

Dr. Michael McLaughlin Superintendent

Staff Recommendation

Approve the memorandum of understanding with CSU East Bay for intern support, mentoring and supervision services.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

The memorandum of understanding attached to this agenda item outlines the provision of support, mentoring, and supervision services for intern hired by the district.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Memorandum of Understanding with CSU East Bay PDF · 3.8 MB ViewOpen Memorandum of Understanding with CSU East BayDownload Memorandum of Understanding with CSU East Bay

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Fiscal Impact

The agreement would cost the district $2,000 per intern.

To

Dr. Michael McLaughlin Superintendent

Staff Recommendation

Approve the memorandum of understanding with CSU East Bay for intern support, mentoring and supervision services.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

The memorandum of understanding attached to this agenda item outlines the provision of support, mentoring, and supervision services for intern hired by the district.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Memorandum of Understanding with the Alameda County Office of Education PDF · 2.1 MB ViewOpen Memorandum of Understanding with the Alameda County Office of EducationDownload Memorandum of Understanding with the Alameda County Office of Education

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To

Dr. Michael McLaughlin Superintendent

Staff Recommendation

Approve the memorandum of understanding with National University for intern support, mentoring and supervision services.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

The memorandum of understanding attached to this agenda item outlines the provision of support, mentoring, and supervision services for intern hired by the district.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Memorandum of Understanding with National University PDF · 2.3 MB ViewOpen Memorandum of Understanding with National UniversityDownload Memorandum of Understanding with National University

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Fiscal Impact

The cost of services is included in funding from Measure B, the November 2006 School Facilities General Obligation Bond Election: SLUSD Measure B: $500,000 Department of Health and Human Services, Health Resources and Services Administration: $500,000 Alameda County Health Services Agency: $500,000 RDA - Seismic: $300,000 RDA - Demolition of interior walls for Wellness center portion: $80,000

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Lease-Leaseback Contract MWLogic, Inc. for the School Based Health Care Center Construction Project.

Staff Recommendation

Approve the lease lease-back contract with MWLogic, Inc. for the School Based Health Care Center Construction Project.

Actions

Motion Approve the lease lease-back contract with MWLogic, Inc. for the School Based Health Care Center Construction Project. - Motion made by Corina N. Lopez and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee: June 11, 2014

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows: District leases real property to a builder for $1 (site lease) Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease) District makes payments for construction costs: Tenant improvement payments during construction Lease payments after construction The construction terms and conditions are part of an exhibit to the facility lease Title to the new facility vests in the district as lease payments are made District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease One of the benefits of using a LLB delivery method is that if a district has had trouble with a contractor, or even a sub-contractor, this method allows more control for who is selected. A district accepts the Best Value as opposed to the low bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding completion. Many districts have found that there are fewer performance issues using this method. LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance. The District desires to undertake construction of a School Based Health Care Center. In accordance with Education Code Section 17406, the governing board of a school district may enter into a contractual arrangement by which a ?person, firm, or corporation? leases the school district?s property, constructs improvements on the property, and leases the improvements back to the school district, and title to the improvements vests in the school district at the end of the lease. This is referred to as the ?lease-leaseback construction delivery method.? The lease-leaseback construction delivery method does not require competitive bidding for the necessary construction work. On July 1, 2014, the District released a Prequalification Questionnaire for any prospective contractor or firm who intended to submit a Lease-Leaseback contract proposal prequalify prior to submitting a bid. On July 15, 2014, the District received four qualified bids for the School Based Health Center. It is staff recommendation that the Board of Education approve use of the lease-leaseback construction delivery method and to approve use of MW Logic, Inc. as the contractor who will complete the School Based Health Care Center Project. Pursuant to the Facilities Lease, the contractor will cause the project to be constructed for One Million Dollars ($1,000,000), Guaranteed Maximum Price. It is important to note that the Guaranteed Maximum Price Lease-Leaseback contract with MW Logic, Inc., in the amount of $1,000,000 is for the health clinic portion only, and does not include the wellness portion. Staff will bring back one additional change order for the seismic work and demolition of interior walls for the wellness center portion. The cost of services is included in funding from the General Obligation School Facilities Bond Measure B, approved by voters in the November 2006 Election, as well as the additional funding sources: SLUSD Measure B $500,000 Department of Health and Human Services, Health Resources and Services Administration $500,000 Alameda County Health Care Services Agency $500,000 Redevelopment Agency (RDA) ? Seismic $300,000 Redevelopment Agency (RDA) ? Demolition of interior walls for the wellness center portion $80,000

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• LLB Contract - MWLogic, Inc. PDF · 1.7 MB ViewOpen LLB Contract - MWLogic, Inc.Download LLB Contract - MWLogic, Inc.

Link to this item

Fiscal Impact

$154,737 from special education funds

To

Mike McLaughlin, Ed.D. Superintendent

Minutes

The Board approved Two MOUs through the Mid Alameda County SELPA with Castro Valley and San Leandro Unified School Districts for Services as Needed for San Leandro USD Special Needs Students for the 2014-15 School year.

Staff Recommendation

Approve the two MOUs through Mid Alameda County SELPA with Castro Valley and San Leandro Unified School Districts for services as need for San Leandro USD special needs students for the 2014-15 school year

Actions

Motion Approve the two MOUs through Mid Alameda County SELPA with Castro Valley and San Leandro Unified School Districts for services as need for San Leandro USD special needs students for the 2014-15 school year - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Vision and Occupational Therapy services are needed throughout the school year for our Special Needs students. San Leandro Unified has contracted with Castro Valley USD through the Mid Alameda County SELPA to provide such services as needed for our 2014-2015 school year. The vision contract amount is $36, 405 and the occupational therapy contract amount if $118,332, for a total amount of $154,737.

From

Rosanna Mucetti, Ed.D. Assistant Superintendent, Educational Services Division

Attachments

• CV MOUs PDF · 44.5 KB ViewOpen CV MOUsDownload CV MOUs

Link to this item

Fiscal Impact

$103,800

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

PUBLIC COMMENT Carol Delton, Special Education teacher, addressed the Board on the inaccuracy of the FCMAT report, and the failure of the FCMAT team to incorporate input from Special Education staff into the report. She urged the Board. that if approved, a clause be included reflecting a reduction of costs if hours are not needed. Following the comments, the Board agreed that adding a clause reflecting a reduction in the cost, if the hours were not needed, was a good idea; however, raised concerns regarding the lack of having stakeholder input and collaboration, and if it would be possible to take more time to vet the concerns raised by the speaker. The Superintendent explained that in order for the District to have a collaborative structure, the Board needs to commission a Special Education Task Force, comprised of representatives from all constituency groups including students, parents, teachers, and administrators for the 2014-2015 academic year. The goals of the Task Force will be to analyze the current status of programs for students with special needs within the District, research exemplary program service delivery models currently in use throughout California and the nation, and generate a Special Education Strategic Plan, which will outline the key service priorities necessary to produce a high quality, fiscally responsible special education program. With that, the Board approved the Contract for Services between Strategic Consultation for Schools and the San Leandro Unified School District.

Staff Recommendation

Approve the contract between Strategic Consultation for Schools and the San Leandro Unified School District in order to implement improvements in the district's Special Education programming, services, and operations.

Actions

Motion Approve the contract between Strategic Consultation for Schools and the San Leandro Unified School District in order to implement improvements in the district's Special Education programming, services, and operations. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Abstain Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

This proposal is a result of a comprehensive analysis of the Special Education program in the San Leandro Unified School District. In response to the FCMAT study, SLUSD staff will work with Strategic Consultation for Schools to ensure improvements in key areas that impact Special Education programming and its fiscal impact on the general fund. The key areas of work include: a special education task force, identification processes, program design, compliance, communication, staffing and assessment. SLUSD staff will work closely with Strategic Consultation for Schools to meet improvement outcomes in both general education and special education that impact overall student performance and fiscal responsibility in the district. This work will occur in phases ensuring that deliverables for each phase are met. This contract for services is for Phase One of the work. Please see the attached proposal for outcomes of Phase One.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services Division

Attachments

• Strategic Consultation for Schools Proposal PDF · 1.7 MB ViewOpen Strategic Consultation for Schools ProposalDownload Strategic Consultation for Schools Proposal

Link to this item

Fiscal Impact

The Special Education Taskforce process is anticipated to cost $8,000 from the general fund for supplies, fees for professional experts (if needed), and print material.

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

The Board approved the Commissioning of the 2014-2015 Special Education Task Force.

Staff Recommendation

Staff recommends that the Board commission the creation of a Special Education Taskforce for the purpose of developing a Special Education Strategic Plan during the 2014-15 school year.

Actions

Motion Staff recommends that the Board commission the creation of a Special Education Taskforce for the purpose of developing a Special Education Strategic Plan during the 2014-15 school year. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

As highlighted in the presentation, the San Leandro Unified School District recommends the board commission a Special Education Task Force for the 2014-2015 academic year in order for the district to have a collaborative structure in which recommendations and solutions for implementation can be crafted together by a diverse stakeholder group as we aim to improve both our general education and special education programming for students with academic and behavioral needs. One key method for addressing the recommendations highlighted in the district's FCMAT report is the formation of a Special Education Taskforce. The goal of the Taskforce will be to analyze the current status of programs for students with special needs within the district, research exemplary program service delivery models currently in use throughout California and the nation, and generate a Special Education Strategic Plan. The Strategic Plan will outline the key service priorities necessary to produce a high quality, fiscally responsible special education program. The Special Education Taskforce will be comprised of representatives from all constituency groups including students, parents, teachers, and administrators.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Special Education Task Force Outline PDF · 171.1 KB ViewOpen Special Education Task Force OutlineDownload Special Education Task Force Outline

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Fiscal Impact

$317,762.74 from Measure B

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Purchase of Macbook Pros for San Leandro Unified School District Teachers and Administrators.

Staff Recommendation

To approve the purchase of MacBook Pro laptops for teachers and administrators

Actions

Motion To approve the purchase of MacBook Pro laptops for teachers and administrators - Motion made by Corina N. Lopez and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology

Background Information

To promote 21st Century teaching and learning in (TK - 12) classrooms, teachers and administrators need access to current technology. These devices will be provided to support technology integration and the implementation of the Common Core State Standards in all classrooms. These devices have dual booting capability and can run both Apple OS and Windows.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Macbook Pro Quote PDF · 233.9 KB ViewOpen Macbook Pro QuoteDownload Macbook Pro Quote
• Sole Source Letter PDF · 292.1 KB ViewOpen Sole Source LetterDownload Sole Source Letter

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To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Responding to Trustee Prola's request to receive a hard copy of the curriculum guides when available, Dr. Mucetti explained that the guides were very large documents, so they have been made available digitally through Google Docs and can be assessed through the Hyper Link included in the Board agenda, which will take you to the virtual document. The Board approved the Adoption of Common Core State Standards English Language Arts Curriculum Guides, Grades K-12.

Staff Recommendation

Approve the Adoption of Common Core State Standards English Language Arts Curriculum Guides, Grades K-12

Actions

Motion Approve the Adoption of Common Core State Standards English Language Arts Curriculum Guides, Grades K-12 - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Board of Education Curriculum Committee Meeting on May 22, 2014

Policy / Code

6141 Curriculum Development, Implementation and Evaluation 6161 Equipment, Books, and Materials

Background Information

In order to address the key shifts that the Common Core State Standards in English Language Arts bring, teachers collaborated to create these curriculum guides which outline a scope and sequence for English Language Arts instruction. As text neutral curriculum guides, this resource will allow for students to experience the text variety and complexity, as well as potential links to integrated learning across content areas necessitated in Common Core State Standards. The strategic clustering of standards that these guides present will foster the kind of integrated and rigorous learning students will need to engage in as they develop 21st Century Learning Skills.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Katz-Lacabe raised concerns with regards to the implementation of the Common Core Standards, referring to an article he read in the Wall Street Journal recently by a UC-Berkeley math professor who finds Common Core lacking. He asked if staff might provide some comments on how the Common Core Curriculum Standards implementation and material that the District is adopting tonight compares to the existing standards and to the promise of the Common Core Standards. A brief discussion insured with staff explaining how the Common Core Math Courses have been designed, adding that these courses are built around our new mathematics curriculum guides and have been developed to promote student understanding of conceptual math, mathematical habits of mind, 21st Century Learning Skills, and multiple opportunities and methods for practice towards masters of key concepts. Staff also indicated that the Teaching, Learning, Educational Equity Department is looking at scheduling community nights around Common Core for parents, teachers, and the community, so they can understand the pathway the District is choosing and why. The Board thanked staff addressing some of the concerns, and is looking forward to updates. The Board then approved the Adoption of Common Core State Standards for Mathematics Curriculum Guides and Courses, Grades 6-9. Following the vote, the Board took a break at 8:17 p.m. and returned to Open Session at 8:27 p.m.

Staff Recommendation

Approve Adoption of Common Core State Standards for Mathematics Curriculum Guides and Courses, Grades 6-9

Actions

Motion Approve Adoption of Common Core State Standards for Mathematics Curriculum Guides and Courses, Grades 6-9 - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Board of Education Curriculum Committee Meeting on May 22, 2014

Policy / Code

6141 Curriculum Development, Implementation and Evaluation 6161 Equipment, Books, and Materials

Background Information

In order to address the key shifts that the Common Core State Standards for Mathematics bring, teachers collaborated to create these curriculum guides which outline a scope and sequence for Mathematics instruction. These new guides contain essential questions and a streamlined focus on key standards with linked resources. The Common Core Math Courses have been designed to facilitate the teaching and learning demands of Common Core State Standards for Math. These courses are built around our new mathematics curriculum guides and have been developed to promote student understanding of conceptual math, mathematical habits of mind, 21st Century Learning Skills, and multiple opportunities and methods for practice towards mastery of key concepts.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Alg1 curric guides PDF · 491.4 KB ViewOpen Alg1 curric guidesDownload Alg1 curric guides
• 7th gr math curric guides PDF · 313.0 KB ViewOpen 7th gr math curric guidesDownload 7th gr math curric guides
• 8th gr math course desc PDF · 108.0 KB ViewOpen 8th gr math course descDownload 8th gr math course desc
• 8th gr math curric guides PDF · 287.4 KB ViewOpen 8th gr math curric guidesDownload 8th gr math curric guides
• 6th gr math course desc PDF · 167.3 KB ViewOpen 6th gr math course descDownload 6th gr math course desc
• 9th gr alg course desc PDF · 63.8 KB ViewOpen 9th gr alg course descDownload 9th gr alg course desc
• 6th gr math curric guides PDF · 292.9 KB ViewOpen 6th gr math curric guidesDownload 6th gr math curric guides
• 7th gr math course desc PDF · 103.0 KB ViewOpen 7th gr math course descDownload 7th gr math course desc

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Fiscal Impact

$98,000 from Title II funds

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

In response to Trustee Prola, Superintendent McLaughlin explained that this MOU is a short-term agreement between the District, Newark Unified, and the Local Educational Agency for East Bay Induction Consortium (EBBIC). It is the District's hope of becoming its own consortium in the future. The Superintendent also acknowledged and thanked Assemblymember Bonta for advocating for the District to resolve the BTSA issue and will be crafting a letter of thanks for the Board to sign. Following the explanation, the Board approved the Memorandum of Understanding for 2014-2015 between Newark Unified School District, Local Educational Agency for East Bay Induction Consortium (EBBIC) and the San Leandro Unified School District.

Staff Recommendation

Approve the Memorandum of Understanding for 2014-2015 between Newark Unified School District, Local Educational Agency for East Bay Induction Consortium (EBBIC) and the San Leandro Unified School District in order to provide all new SLUSD certificated teachers access to the BTSA program

Actions

Motion Approve the Memorandum of Understanding for 2014-2015 between Newark Unified School District, Local Educational Agency for East Bay Induction Consortium (EBBIC) and the San Leandro Unified School District in order to provide all new SLUSD certificated teachers access to the BTSA program - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

The East Bay Induction Consortium (EBIC) will provide comprehensive services in order to ensure all new SLUSD teachers have access to the BTSA program. EBIC will provide training, administrative support and all professional services through their commission approved induction program. EBIC's services will ensure that all new hires meet program requirements and engage in activities required by the California Department of Education and the California Commission on Teacher Credentialing.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• EBIC MOU PDF · 293.4 KB ViewOpen EBIC MOUDownload EBIC MOU

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

It was noted that the Board received a revised school lunch pricing, stating that the Middle Schools meals were increasing from $2.50 to $2.75 (not $2.25 to $2.50 as previously indicated). The Board approved the School Lunch Pricing for 2014-2015 and 2015-2016 as amended.

Staff Recommendation

Approve increasing the price of paid lunches effective: Aug 15, 2014 and second tier effective July 1, 2015

Actions

Motion Approve increasing the price of paid lunches effective: Aug 15, 2014 and second tier effective July 1, 2015 - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

On December 13, 2010, The Healthy, Hunger-Free Kids Act of 2010 (the Act) was signed into law by President Obama. The Act reauthorized legislation that governs all Child Nutrition Programs (CNP) with new regulatory requirements and other important improvements to the CNPs that serve all school districts including San Leandro Unified students. One major regulatory requirement of the Act is Section 205, Equity in School Lunch Pricing. Section 205 of the Healthy, Hunger-Free Kids Act of 2010 requires School Food Authorities (SFAs) participating in the National School Lunch Program to provide the same level of support for lunches served to students who are not eligible for free or reduced price lunches (i.e., paid lunches) as they are for lunches served to students eligible for free lunches. School Food Authorities in the continental U.S. must charge, using weighted average, $2.65 or more for a paid lunch for the 2014-15 school year using October 2013 data. $2.65 is the difference between the Free and Paid reimbursement rates for School Year 2013-14. San Leandro?s adjusted average paid lunch price is currently $2.43 (based on weighted average of the total paid lunches served in October 2013, using the various prices: Elementary $2.25, Middle $2.50, High $2.75). Because San Leandro Unified? s average paid lunch price is lower than $2.65, paid lunch prices are mandated by the Act to be increased to meet an average price of $2.65. Current High School meal prices for San Lorenzo Unified School District and Oakland Unified School Districts have been raised to $3.25 for the 2014-15 School Year and are planning the same increases outlined below for the 2015-16 School Year. Staff recommends the following tiered increases over two years, 2014-15 and 2015-16 to be as follows to stay compliant. Aug 15, 2014 Increase High School Student paid meals from $2.75 to $3.25 July 1, 2015 Increase Elementary School paid meals from $2.25 to $2.50 Increase Middle School paid meals from $2.25 to $2.50

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Highlights PDF · 454.5 KB ViewOpen HighlightsDownload Highlights

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To

Mike McLaughlin, Ed.D.

Minutes

The Board approved the recommendation from the Director of Student Services for the Readmission from Expulsion for Case E17-13/14. The students has met all the rehabilitation plan and is eligible to return to a comprehensive program.

Staff Recommendation

Approve the recomendation from the Director of Student Services for the readmission from expulsion for case E17-13/14. The student has met all the rehabilitation plan and is eligible to return to a comprehensive program.

Actions

Motion Approve the recomendation from the Director of Student Services for the readmission from expulsion for case E17-13/14. The student has met all the rehabilitation plan and is eligible to return to a comprehensive program. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Rosanna Mucetti, Ed.D.

Link to this item

To

Mike McLaughlin, Ed.D.

Minutes

Trustee Prola commented, that while she would be approving the readmission of this student, she voiced concern about the number of unexcused absences reported during this student's rehabilitation term. The Board approved the recommendation from the Director of Student Services for the Readmission from Expulsion for Case E21-13/14. The student has met all the rehabilitation plan and is eligible to return to a comprehensive program.

Staff Recommendation

Approve the recomendation from the Director of Student Services for the readmission from expulsion for case E21-13/14. The student has met all the rehabilitation plan and is eligible to return to a comprehensive program.

Actions

Motion Approve the recomendation from the Director of Student Services for the readmission from expulsion for case E21-13/14. The student has met all the rehabilitation plan and is eligible to return to a comprehensive program. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Rosanna Mucetti, Ed.D.

Link to this item

To

Mike McLaughlin, Ed.D

Minutes

The Board approved the recommendation from the Director of Student Services for the Stipulated Expulsion Order for Student E31-13/14.

Staff Recommendation

Approve the recommendation from the Director of Student Services for the Stipulated Expulsion Order for student E31-13/14.

Actions

Motion Approve the recommendation from the Director of Student Services for the Stipulated Expulsion Order for student E31-13/14. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Rosanna Mucetti, Ed.D

Link to this item

Fiscal Impact

$526,650 from Measure B

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Purchase of Dell Chromebooks for Students.

Staff Recommendation

To approve the purchase of Dell Chromebooks for the classrooms

Actions

Motion To approve the purchase of Dell Chromebooks for the classrooms - Motion made by Corina N. Lopez and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

In order for SLUSD to meet the demands of the Common Core State Standards implementation, the district recommends that the Chromebooks be purchased. The district will also be utilizing these devices to launch the establishment of a 21st century learning environment and to transition to the goal of a 1-to-1 student to device ratio. The device will provide students access to a variety of blended learning tools while also ensuring the classroom is equipped to integrate technology into daily teaching and learning. The district is recommending the Chromebooks in order to meet the demands outlined above while also making cost effective decisions related to technology.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Dell Chromebook (Sterling) Quote PDF · 272.8 KB ViewOpen Dell Chromebook (Sterling) QuoteDownload Dell Chromebook (Sterling) Quote

Link to this item

Fiscal Impact

$52,504.65 from Supplemental and Concentration grants

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Responding to Trustee Prola regarding The Renaissance START 360 Assessment Solution, Dr. Mucetti, said that this will provide formative and summative math and early reading assessments as we go along. The Board approved the Purchase of the Renaissance STAR 360 Assessment Solution.

Staff Recommendation

To approve the purchase of Renaissance Learning STAR 360 for all Elementary Schools.

Actions

Motion To approve the purchase of Renaissance Learning STAR 360 for all Elementary Schools. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Curriculum Committee

Background Information

STAR 360 is a comprehensive K-5 assessment solution, allowing educators to screen and group students for targeted instruction, measure student growth, predict performance on summative exams, and monitor achievement towards mastery of Common Core State Standards. STAR 360 includes STAR Early Literacy, STAR Reading, STAR Math and STAR Custom which all will provide teachers with diagnostic and formative assessment data to inform literacy instruction.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• STAR 360 Quote PDF · 132.7 KB ViewOpen STAR 360 QuoteDownload STAR 360 Quote

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the MOU between California Partnership for Achieving Student Success (CAL-PASS PLUS) and San Leandro USD for Sharing Academic Performance Data for 2014-2015.

Staff Recommendation

Approve MOU between California Partnership for Achieving Student Success (CAL-PASS PLUS)and the San Leandro Unified School District for sharing academic performance data for 2014-2015

Actions

Motion Approve MOU between California Partnership for Achieving Student Success (CAL-PASS PLUS)and the San Leandro Unified School District for sharing academic performance data for 2014-2015 - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

This MOU will allow for the appropriate data sharing that needs to occur between the school district and the Peralta Community College system in oder to implement the Career Pathways Trust (CPT) Grant that the district was awarded for the next three years. Cal-PASS Plus provides actionable data to help improve student success along the education-to-workforce pipeline which will be needed in order to implement the CPT grant requirements in SLUSD. Collaboration using this data will inform better instruction, help close achievement gaps, identify scalable best practices, and improve transitions to post secondary opportunities during the CPT grant implementation. Cal-PASS Plus offers longitudinal data charts, detailed analysis of pre-K through 16 transitions and workplace outcomes, information and artifacts on success factors, and comparisons among like universities, colleges, K-12 school systems and schools.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Cal Pass PDF · 251.1 KB ViewOpen Cal PassDownload Cal Pass

Link to this item

Fiscal Impact

The proposal by the Ray Morgan Company is estimated to save the district approximately $4,000 per month or $260,000 over the term of the contract. It would also reduce the need to purchase replacement printers, which will result in an additional savings.

To

Dr. Michael McLaughlin Superintendent

Minutes

PUBLIC COMMENT Carlos Cruz, and Craig Simpson, Business Technology Consultant, from Caltronics, addressed the Board regarding the Proposed Value Lease Agreement with Ray Morgan Company for Comprehensive Document Management Services and Copier Systems, citing estimated savings and lease buy out concerns, which they feel is not in the best interest of the District. Stating that Caltronics has been providing copier needs for the District for the last ten years, they urged the Board to reconsider approving the contract with Ray Morgan at this point and to allow vendors, including Caltronics, an opportunity to earn our business for this type of contract. Following the Public Comments a discussion ensued regarding how the District arrived at the decision to go with the Ray Morgan Company and asking if this was a time sensitive issue to allow more time for further consideration. With that, a motion was made by Trustee Prola, and seconded by Trustee Katz-Lacabe to table this item until the next meeting; however ended in the following 3-3 tie vote: Trustees Prola, Lopez, Katz-Lacabe voting yes to table Trustees James, Carey, Rosato voting no to table Following the vote, John Propersi, Area Vice President for the Ray Morgan Company provided background information on what their company was offering in response to concerns raised, adding that this was not just for copier systems, but also included document management services. Trustee Rosato then moved and Trustee Carey seconded to call for the question, by a 5-1 vote. Trustees Carey, James, Lopez, Prola, Rosato voting yes to call the question Trustee Katz-Lacabe vote no to call the question The Board then approved the Proposed Value Lease Agreement with Ray Morgan Company for Comprehensive Document Management Services and Copier Systems by the following 4-2 vote:

Staff Recommendation

Approve the value lease agreement with the Ray Morgan Company to restructure document reproduction services and copier systems.

Background Information

The district currently has contracts with two different companies for the lease and maintenance of copiers. In addition, the district purchases printers and supplies separately from vendors as needed. One of these current agreements has expired. Approval of this lease agreement with the Ray Morgan Company would replace 37 copiers and over 600 printers with newer, more efficient equipment. The term of the lease agreement is for a five (5) year period. The proposed agreement is a "Piggy-back" bid with the Shasta Unified School Districtthat guarantees that all products, pricing and services offered by Ray Morgan shall be made available to all public California educational organizations. This eliminates the requirement for a school district from having to go throughout the extensive formal bidding process because the original bid being "piggy backed" upon has already gone through the thorough public bidding process.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Ray Morgan Company Value Lease Agreement PDF · 2.4 MB ViewOpen Ray Morgan Company Value Lease AgreementDownload Ray Morgan Company Value Lease Agreement

Link to this item

Fiscal Impact

Restoring these positions will cost approximately $238,316 from centralized district funds and $81,508 from site based funds.

To

Dr. Michael McLaughlin Superintendent

Staff Recommendation

Staff recommends that the Board of Education restore 8.830 FTE of classified positions that were eliminated in June 2014.

Board Committee

Not applicable

Policy / Code

Education Codes 45308 and 45117.

Background Information

In June 2014 the Board of Education took action to eliminate classified positions due to a lack of work and/or lack of funds. Since that time the operational and programatic needs of the district have changed and/or have been clarified at both the site and district level. Staff is recommending that the board take action to restore some of the positions that were eliminated in June to meet these needs. Specifically, staff is recommending that the board take action to make the following restorations (recommendations are being made in full time equivalents or FTE): Office Clerk I: 0.267 FTE Office Clerk/Student Records: 0.866 FTE Para Educator - ELD 1: 2.760 FTE Para Educator - ELD 2: 0.400 FTE Para Educator - ELD 3: 0.800 FTE Para Educator - Elementary 1.897 FTE Parent Facilitator 1.840 FTE The total FTE being recommended for restoration is 8.830 FTE. This restoration will be funded with a combination of site and district funds that have been designated for these positions.

From

Dr. John Thompson Assistant Superintendent

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Fiscal Impact

The elimination of these positions will save the Adult School Fund approximately $34,314.

To

Dr. Michael McLaughlin Superintendent

Staff Recommendation

Staff recommends eliminating 1.799 FTE of Para Educator positions currently providing services at the Adult School due to lack of work and/or lack of funds.

Board Committee

Not applicable

Policy / Code

Education Codes 45308 and 45117

Background Information

The San Leandro Unified School District Adult School is eliminating a preschool program housed at Monroe Elementary School and is restructuring their high school diploma programs. This has resulted in the need for the Adult School to reduce the amount of Para Educator support currently being provided in these programs. Specifically, staff recommends that the board take action to eliminate the following: Para Education - ELD 1: 1.066 FTE Para Educator 0.733 FTE Approval of this item and the attache resolution will authorize staff to take the appropriate action to implement this reduction.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Layoff Resolution #14-41 PDF · 52.9 KB ViewOpen Layoff Resolution #14-41Download Layoff Resolution #14-41

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Fiscal Impact

Approximately $49,000.

To

Dr. Michael McLaughlin Superintendent

Staff Recommendation

Restore 1.0 FTE of Office Clerk Hours at district Elementary Schools

Policy / Code

Education Codes 45308 and 45117

Background Information

During the 2009-10 school year the board took action to reduce a total of 1.0 FTE of Office Clerk 1 services across the district. This resulted in the office clerk hours being reduced at each of our elementary schools. Approval of this item would restore the hours of the office clerks at our elementary schools back to previous levels.

From

Dr. John Thompson Assistant Superintendent

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Minutes

Miscellaneous Receipts in the amount of $25,263,805.51 have been deposited in the amount Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $25,263,805.51.

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To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board received for information suspension data for the last three years in the San Leandro Unified School District. This data was submitted to Axiom, an organization that we contract with for services in order to meet mandated school and District data collection requirements.

Staff Recommendation

Submit to Board as Information on Suspension Data for last 3 years submitted to Axiom

Background Information

This document provides information regarding the last three years of suspension data in the San Leandro Unified School District. This data was submitted to Axiom, an organization that we contract with for services in order to meet mandated school and district data collection requirements.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Suspension Data PDF · 338.3 KB ViewOpen Suspension DataDownload Suspension Data

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Fiscal Impact

Non Applicable

To

Board of Education

Minutes

Trustee Roato asked for and received consensus to look into having more student representation on the Board such as, elementary, middle, and high school. This item will be brought back for consideration for the next school year. Trustee Prola asked for and received consensus to form a committee to consider naming the new health and wellness center after a person, as was done with the Fred T. Korematsu Campus.

Staff Recommendation

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.

Board Committee

Non Applicable

Policy / Code

Board Bylaws

Background Information

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• School Board Requests Spreadsheet August 12, 2014 PDF · 54.3 KB ViewOpen School Board Requests Spreadsheet August 12, 2014Download School Board Requests Spreadsheet August 12, 2014

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Minutes

Regular Board Meeting - August 26, 2014 Regular Board Meeting - September 9, 2014 Regular Board Meeting - October 7, 2014 Regular Board Meeting - October 21, 2014 Regular Board Meeting - November 4, 2014 Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015

Quick Summary / Staff Recommendation

Regular Board Meeting - August 26, 2014 Regular Board Meeting - September 9, 2014 Regular Board Meeting - October 7, 2014 Regular Board Meeting - October 21, 2014 Regular Board Meeting - November 4, 2014 Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015

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Minutes

The meeting was adjourned at 9:05 p.m.

Actions

Motion - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

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