Regular Board Meeting

Minutes

The Board of Education took the following actions in closed session in accordance with Government Code 54956, Education Code 44954 and Education Code 44939: To appoint Javier Gutierrez to middle school vice principal position at John Muir Middle School by a 7-0 vote. The item was moved by Trustee James and seconded by Trustee Gonzalez. To approve a settlement agreement for OAH Case No. 2017031018 by a 7-0 vote. The item was moved by Trustee James and seconded by Trustee Aguilar, Jr. The Board has directed the superintendent and/or designee to deliver the proper notifications to the affected parties.

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Minutes

President Prola led the audience in the pledge of allegiance.

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Actions

Motion Passed with a motion by Lance James and a second by Leo Sheridan. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

NOTICE IS HEREBY GIVEN that the Board of Education of the San Leandro Unified School District will hold a public hearing on a proposal for the District to submit a parcel tax measure to the District’s voters at a special election to be held by mail on August 29, 2017. The proposal is that the District ask the voters for approval to levy a special parcel tax on all taxable, non-exempt real property within the District, in order to support the educational programs in the District. An exemption will be granted on any parcel, upon application, for persons aged 65 years or older, as specified in the proposal. The proposed parcel tax being considered by the Board of Education is a parcel tax of $78 per year, per parcel, for 14 years beginning as of July 1, 2018. The public hearing will be held at 7:00 p.m., or as soon thereafter as the matter may be heard, as a part of a Board of Education’s regular meeting on May 9, 2017. The Board will consider taking final action on the proposal at that meeting. Both the hearing and the Board meeting will be held at in the San Leandro City Council Chambers, 835 E. 14th Street, San Leandro.

Minutes

The Board opened item H.1. Public Hearing Regarding Parcel Tax Election at 7:09 p.m. Mr. Michael Benca, a renter in the City of San Leandro, was told when he moved to San Leandro that it seems at every election there is a parcel tax for the city or for the school board. He stated that every election the working people must shoulder the burden for the schools, transportation, etc., instead of going where the money is. We live near the Silicon Valley, why are the working people bearing the cost and not the corporations. Mr. Benca also spoke regarding the exemption for senior citizens. He asked that we stop going after working people and go where the money is and where the profit is. Mr. Richard Mellor stated that he is in opposition of the parcel tax and this tax is a tax on the workers and the poor. He is a senior citizen and is exempt from this parcel tax, but the young people who can barely afford it will be paying for it. He also commented that the board does not have a program or a strategy to go after this money. He feels that there is a strategy but the board does not take it. Mr. Mellor feels that this parcel tax will not help and the district will continue to ask for parcel taxes over the years. He also stated that there are other alternatives. The Board closed item H.1. Public Hearing Regarding Parcel Tax Election at 7:17 p.m.

Actions

Motion A motion was made to open the hearing on item H.1. Public Hearing Regarding Parcel Tax Election. Passed with a motion by Lance James and a second by Leo Sheridan. Motion A motion was made to close the hearing in Item H.1. Public Hearing Regarding Parcel Tax Election. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .; Vote:; Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• SLUSD Parcel Public Hearing PDF · 228.1 KB ViewOpen SLUSD Parcel Public HearingDownload SLUSD Parcel Public Hearing

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Speaker

Employee Wellness Committee Members Anita Waldron and Isabelle Wettergren

Rationale

The San Leandro Unified School District has a strategic focus on employee health and wellness. As stated for goal two in our newly adopted strategic plan, we believe all staff and district partners need to effectively collaborate and remain fully engaged around our goals of student learning in order to provide outstanding educational experiences to all students. In collaboration with all of the collective bargaining units (SLTA, CSEA, Teamsters and Trades, and SLMA), the district established an ongoing employee wellness committee to engage and support employees through coordinated health and wellness efforts to better support student learning. Through these efforts, we believe staff are better positioned to model health and wellness to students. The committee has drafted the adopted employee wellness policy, established wellness liaisons at every site, assessed employee wellness needs, established a district employee wellness newsletter and coordinated a variety of integrated health and wellness activities across the district. The employee wellness committee work has even earned national attention from Kaiser as a model for collaboration between district management and unions around a focus on employee wellness. This presentation provides information about the culmination of approximately two years of work and the next steps to further support implementation in the 2017-2018 school year.

Minutes

Dr. Rosanna Mucetti introduced Anita Waldron and Isabelle Wettergren and announced that she had the honor of working with the both of them on the Employee Wellness Committee. Ms. Anita Waldron began her presentation by thanking the Board for implementing the board policy for the Employee Wellness program. She discussed the history of the program, the employee survey conducted for the entire district, went over what was most important to the employees, the results of the survey and the activities available at the Barbara Lee Center. The center is opened for physical activity and is also opened on Thursday's for staff to utilize. Both staff development days included movement activities and a farmer's market. A grant was received from Kaiser and a survey was conducted. Employees were asked what was important to them and their responses were "hydration, refrigeration, and furniture". Kaiser donated their time and vaccine to give flu shots to approximately 188 employees. A second employee wellness survey will be conducted to help determine their priorities. Also, a second grant was received from Kaiser for hydration stations for both students and staff. In the next few months twelve schools will receive their hydration stations. Ms. Waldron is excited and honored to be part of the district as each year we move forward and work toward healthy students and staff. Ms. Isabelle Wettergren began her presentation by announcing that she teaches physical education at the high school and is also the Employee Wellness coordinator. There are twelve wellness liaisons also known as angels, who work at each of our sites and also work with the staff and students. She is presenting their work that took place throughout the school year. Kaiser has awarded the district with the Thriving School award and we are also listed in their pamphlets. She stated that the approved board policy has made an impact on the work they have been doing. The committee has been working with Kaiser for the past two years and continues to work with them. Last year Garfield School received bronze level recognition and also national recognition, for the kids video with Michelle Obama. Ms. Wettergren spoke briefly on each school's activities. She acknowledged the staff and several of our administrators who have been very supportive with the Employee Wellness project. She ended her presentation by stating that she is very excited about this program. After the presentations, Jack Nelson commented on the changes he has noticed at the high school such as healthier employees and the stress management seems better. He feels this is attributed to the programs that both Isabelle and Anita are running. Jack Nelson praised Isabelle Wettergren for the work she has done and stated that she is respected by everyone in the department.

Quick Summary / Abstract

The San Leandro Unified School District has a strategic focus on employee health and wellness. As stated for goal two in our newly adopted strategic plan, we believe all staff and district partners need to effectively collaborate and remain fully engaged around our goals of student learning in order to provide outstanding educational experiences to all students. In collaboration with all of the collective bargaining units (SLTA, CSEA, Teamsters and Trades, and SLMA), the district established an ongoing employee wellness committee to engage and support employees through coordinated health and wellness efforts to better support student learning. Through theses efforts, we believe staff are better positioned to model health and wellness to students. The committee has drafted the adopted employee wellness policy, established wellness liaisons at every site, assessed employee wellness needs, established a district employee wellness newsletter and coordinated a variety of integrated health and wellness activities across the district. The employee wellness committee work has even earned national attention from Kaiser as a model for collaboration between district management and unions around a focus on employee wellness. This presentation provides information about the culmination of approximately two years of work and the next steps to further support implementation in the 2017-2018 school year.

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Minutes

Trustee James read various correspondence presented to him through May 9, 2017.

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Minutes

Student Board Member Erica Dazo updated the Board with the upcoming events at the high school: * Teacher appreciation week was last week and a teacher breakfast was hosted. * Class of 2017 had a Chipotle fundraiser on April 27th. They were given 50% of the proceeds and raised over $1,000. * The senior class also hosted an A's night game last Friday. * ASU hosted a multicultural event with many student performances. * AP testing ended this week and SBAC testing ends next week. * There were various senior sports nights. * ElP hosted an ice cream social for all seniors who have committed to colleges. * Erica started a senior signing fair and she hopes this is the beginning of a tradition. * Erica distributed forms to all senior English teachers. Students were given the option to fill out these forms which asked them what their plans were after high school. * Upcoming events for seniors, Prom night May 27th, Recognition night June 2nd, senior Sunset June 6th at the Marina, senior pool party June 7th, last rally May 25th and Day on the Green June 2nd. Erica announced that she will be attending San Francisco State.

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Minutes

There were not Union Representative reports.

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Attachments

• Board Meeting Minutes 3.28.17 PDF · 62.5 KB ViewOpen Board Meeting Minutes 3.28.17Download Board Meeting Minutes 3.28.17

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Attachments

• Board Meeting Minutes 4.11.17 PDF · 69.7 KB ViewOpen Board Meeting Minutes 4.11.17Download Board Meeting Minutes 4.11.17

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Attachments

• 2016-17 Contract Under 10K Summary 5.9.17 PDF · 58.4 KB ViewOpen 2016-17 Contract Under 10K Summary 5.9.17Download 2016-17 Contract Under 10K Summary 5.9.17

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Rationale

Review list of gifts and donations received in April 2017

Attachments

• Donations May 2017 PDF · 68.5 KB ViewOpen Donations May 2017Download Donations May 2017

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Attachments

• Certificated Personnel Report PDF · 55.2 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 61.4 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Rationale

Work year calendars are developed for our employees for each school year. Attached to this agenda item are the work year calendars for the 2017-18 school year.

Attachments

• School Calendars 2017-18 & 2018-19 Draft Calendars PDF · 7.4 MB ViewOpen School Calendars 2017-18 & 2018-19 Draft CalendarsDownload School Calendars 2017-18 & 2018-19 Draft Calendars

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Rationale

The district enters into annual agreements with universities so that the SLUSD can hire university interns to staff hard to fill positions. As part of these agreements, the district must provide intern support providers. When possible teachers are assigned as support providers to mentor these university interns. The attached agreement sets the parameters around the basic working conditions and compensation for SLTA members who become support providers to university interns. This is a renewal of an existing agreement with San Leandro Teachers Association.

Financial Impact

$2,300 per support provider per year. The total cost varies each year depending on the number of interns that are hired.

Attachments

• MOU SLTA Intern Teacher Support Provider PDF · 74.9 KB ViewOpen MOU SLTA Intern Teacher Support ProviderDownload MOU SLTA Intern Teacher Support Provider

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Rationale

Companion Corporation provides two software programs for library and textbook automation. The two software programs are used for the district's libraries.

Financial Impact

$15,889.00 from Supplemental and Concentration Grant Funds

Attachments

• Companion Renewal 2017-18 PDF · 169.8 KB ViewOpen Companion Renewal 2017-18Download Companion Renewal 2017-18

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Rationale

Gale, a Cengage Company, connects libraries to learning and learners to libraries, providing research databases and resources for students. SLUSD's secondary schools have utilize Gale's Research in Context Database and Opposing Viewpoints in Context Databases. Gale's Research in Context database offers updated full-text magazines, academic journals, news articles, primary source documents, images, videos, audio files and links to websites that have been evaluated for quality. Gale's Opposing Viewpoints in Context database focuses on current controversial issues. It offers full-text articles from magazines, academic journals and newspapers, as well as topic overview. Primary source documents, statistics, images, videos, audio files and evaluated websites related to today's hottest social issues are also provided.

Financial Impact

$10,816.99 from Supplemental & Concentration Grant Funds

Attachments

• Gale Databases Renewal 2017-18 PDF · 137.0 KB ViewOpen Gale Databases Renewal 2017-18Download Gale Databases Renewal 2017-18

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Rationale

The District established a contract with Eagle Software in 2001 for use of the Aeries Student Information System to maintain all student data. Through Aeries, the District is able to maintain students and staff information required by the CALPADS system, which is required by the State of California. This is the annual renewal of our contract for 2017-18 school year.

Financial Impact

$26,550.20 from General Funds

Attachments

• Aeries 2017-18 Renewal Quote PDF · 147.9 KB ViewOpen Aeries 2017-18 Renewal QuoteDownload Aeries 2017-18 Renewal Quote

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Rationale

Review list of textbooks to be discarded for one or more of the standard reasons listed below: Poor physical appearance/worn Old publication date Inaccurate Information Damage Few/no check-outs No longer relevant; dated

Attachments

• BMS Discards 5.09.17 PDF · 140.7 KB ViewOpen BMS Discards 5.09.17Download BMS Discards 5.09.17
• SLHS Textbook Discards 5.09.17 - 1 PDF · 109.8 KB ViewOpen SLHS Textbook Discards 5.09.17 - 1Download SLHS Textbook Discards 5.09.17 - 1
• SLHS Textbook Discards 5.09.17 - 2 PDF · 38.3 KB ViewOpen SLHS Textbook Discards 5.09.17 - 2Download SLHS Textbook Discards 5.09.17 - 2

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Rationale

Compass personalized learning software tailors learning objectives, content, method, pace, and environment to each student’s unique learning needs. This new culture of pedagogy and curriculum includes a strong emphasis on: 21st century learning; a collaborative partnership between teacher, parent, student, and school; and student-driven participation in developing the learning pathway. Compass Learning will help teachers provide a successful, personalized learning experience for each and every student. The personalized learning product that will be available to all students across all instructional programs is designed to do the following: assess the student’s top three interests, learning styles, and expression styles; evaluate strengths and weaknesses in specified subject areas; prescribe highly-personalized learning pathways that instruct and build 21st century skills; and provide engaging, digital-based K-12 curricula that develop knowledge and higher-order, critical-thinking abilities Educators will be able to monitor progress and make curriculum adjustments in real-time, based on robust data that can be customized at a student, classroom, grade, school, or district level.

Financial Impact

$71,950 from Supplemental and Concentration Grant Funds

Attachments

• Compass Learning Renewal 2017-18 PDF · 24.9 KB ViewOpen Compass Learning Renewal 2017-18Download Compass Learning Renewal 2017-18

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Rationale

Naviance is a college and career readiness platform that helps connect academic achievement to post-secondary goals. Its comprehensive college and career planning solutions optimize student success, enhance school counselor productivity, and track results for school and district administrators. Naviance enables schools and districts to create personalized success plans for each of their students and aligns to many state mandates for individualized learning plans. The solution offers a core set of functionality that enables students and counselors to connect college and career planning to individual student goals. The platform allows students to collaborate with educators to set personal goals and tasks, search for colleges, and explore careers based on personal skills and interests. In addition, the Naviance platform offers schools and districts the flexibility to customize the solution to their needs and add additional functionality that extends the reach of their college and career readiness efforts. These solutions include: 1) the Naviance College & Career Readiness Curriculum; 2) Adaptive Test Preparation for PSAT, SAT, and ACT, 3) Electronic Transcript and Document Exchange; 4) Course Planning; 5) Alumni Tracking; 6) Additional solutions available in the Naviance Marketplace.

Financial Impact

$22,587.05 from Supplemental and Concentration Grant Funds

Attachments

• Naviance Renewal 2017-18 PDF · 108.4 KB ViewOpen Naviance Renewal 2017-18Download Naviance Renewal 2017-18

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Rationale

The district's current parcel tax, Measure L, will sunset on June 30, 2018. The Board is being asked to consider Resolution No. 17-26 to place a parcel tax election on the ballot in August 2017 with the following language: To continue programs to improve core education in our local schools, particularly in math, science, technology and the arts, and to attract and retain highly qualified teachers, support manageable class sizes, and school libraries, shall the San Leandro Unified School District renew its existing parcel tax for 14 years at a rate of $78 per year, with an exemption for seniors, independent fiscal oversight, no money for administration, and all money benefiting San Leandro students?

Minutes

Trustee Gonzalez announced that San Leandro Unified is the second largest employer in San Leandro after Kaiser and they are doing this for the working people. Trustee Oshinski commented that on the resolution where it lists the specific purposes a change should be made. "Attracting and retaining qualified teachers" should be listed first since this is what the voters asked for. President Prola asked Dr. Collins if this change could be made. Dr. Collins had already checked with the attorneys and it was inadvisable if changes were being made to the terms or the dollar amount, but changing the 75 word statement is possible. This change will be made to a new resolution which will reflect the change purposed by Trustee Oshinski. Once approved the new resolution will be brought back to the Board for signature only.

Actions

Motion Recommend to approve Resolution 17-26 regarding parcel tax election. A friendly amendment to the motion is being made to change the order of the purpose listed on the resolution. Passed with a motion by Lance James and a second by Leo Sheridan. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The fiscal impact is approximately $1,457,000 in annual revenue for 14 years beginning in 2018-19.

Attachments

• Resolution No. 17-26 Parcel Tax PDF · 172.8 KB ViewOpen Resolution No. 17-26 Parcel TaxDownload Resolution No. 17-26 Parcel Tax

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Rationale

The following Board policies have been reviewed by the Board Policy Committee to be updated as per CSBA recommendations: BP 5111.1 District Residency AR 5111.1 District Residency

Actions

Motion Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• AR 5111.1 District Residency 5.9.17 PDF · 103.5 KB ViewOpen AR 5111.1 District Residency 5.9.17Download AR 5111.1 District Residency 5.9.17
• BP 5111.1 District Residency PDF · 163.4 KB ViewOpen BP 5111.1 District ResidencyDownload BP 5111.1 District Residency

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Rationale

We are in the third year of a three year agreement with VTD to provide district auditing services through the 2016-17 fiscal year. VTD has been auditing the district since 2011-12, and district staff has found VTD to be professional, through, helpful, and reasonably priced. VTD has provided a proposal for three additional years of auditing services. The proposed contract is for the following years and amounts from the General Fund: 2017-18 $41,000 2018-19 $42,000 2019-20 $43,000 VTD is charging $40,000 for 2016-17 auditing services under the current contract.

Actions

Motion Recommend to approve contract with VTD for audit services for 2017-18, 2018-19, 2019-20 fiscal years. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Total cost of $126,000 over three years - General Fund

Attachments

• VTD Engagement Letter 2018-2020 PDF · 176.7 KB ViewOpen VTD Engagement Letter 2018-2020Download VTD Engagement Letter 2018-2020

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Rationale

VTD has provided a proposal for continuing bond audit services for Measure J1 for the next three years. We anticipate that Measures B and M will be fully spent by June 30, 2017, and will not need to be audited in future years. The cost of the J1 audit is $11,500 per year for 2017-18, 2018-19 and 2019-20 with funding coming from Measure J1.

Actions

Motion Recommend to approve contract with VTD for bond audit services for Measure J1 for 2017-18, 2018-19 and 2019-20 fiscal years. Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Total cost of $34,500 over three years - Measure J1 funds

Attachments

• Bond Engagement Letter Measure J1 2018-2020 PDF · 151.2 KB ViewOpen Bond Engagement Letter Measure J1 2018-2020Download Bond Engagement Letter Measure J1 2018-2020

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Rationale

Neopost has provided the district with a proposal to lease a new postage machine for 60 months at a monthly rate of $266.59 plus tax. The total cost of the contract would be $17,186.40 over five years. The proposal represents a savings from our current maintenance agreement of $2,166 per year.

Actions

Motion Recommend to approve lease agreement with Neopost. Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$3,437 per year, or $17,186 for five year term, to be paid from General Fund.

Attachments

• Neopost Lease Agreement PDF · 382.6 KB ViewOpen Neopost Lease AgreementDownload Neopost Lease Agreement

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Rationale

Since the 2010-11 school year the SLUSD District Office has implemented a four consecutive day workweek schedule during the summer recess period when most of our schools are closed. This year staff is recommending that the school board approve resolutions authorizing a four consecutive day workweek schedule for the period of June 16, 2017, through August 4, 2017 and June 15, 2018, through August 3, 2018. The following benefits are associated with this schedule: 1) It will reduce cost to the District in that utilities will only be used four days of the week instead of five days of the week; 2) It will provide an additional opportunity for employees to use accrued vacation time during a day when the district office is closed; and 3) It will provide a savings to our employees in that they will only have to provide transportation to work on a four day per week basis instead of five days per week. CSEA has signed a memorandum of understanding supporting the four consecutive workweek schedule described above.

Actions

Motion Approve Resolutions No. 17-28 and 17-29 to authorize a four-day workweek schedule for CSEA and Management employees during summer 2017 and summer 2018. Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• Resolution No. 17-28 & 17-29 Four Day Work Week 2017 & 2018 PDF · 163.4 KB ViewOpen Resolution No. 17-28 & 17-29 Four Day Work Week 2017 & 2018Download Resolution No. 17-28 & 17-29 Four Day Work Week 2017 & 2018

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Rationale

The Center for Teacher Innovation Induction (CTI) Program will provide a flexible, supportive, individualized induction experience to all new teachers in SLUSD. Participation in this program will assist teacher development and growth in improved instructional practice through meaningful, manageable cycles in their 21st century classrooms. CTI will provide training, administrative support and all professional services through their commission approved induction program. CTI services will ensure that all new hires meet program requirements and engage in activities through online and blended sessions required by the California Department of Education and the California Commission on Teacher Credentialing. The SLUSD used the CTI program for the 2016-17 school year and the attached contract is a renewal of the 2016-17 contract.

Actions

Motion Staff recommends approval of the Memorandum of Understanding between The Center for Teacher Innovation Induction(CTI) Program and the San Leandro USD 2017-2020 in order to provide all new SLUSD certificated teachers access to the accredited program for the general education induction program and clear education specialist program. Passed with a motion by Monique Tate and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The fiscal impact varies from year to year depending on the number of teachers hired who need CTI services. Title II funds will be encumbered for $200,000 per year to cover the anticipated cost of this program.

Attachments

• MOU Teacher Innovation Induction Program 2017-2020 PDF · 158.9 KB ViewOpen MOU Teacher Innovation Induction Program 2017-2020Download MOU Teacher Innovation Induction Program 2017-2020

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Rationale

The SLUSD has been meeting with CSEA to review and revise the evaluation process for classified employees in the CSEA bargaining unit. After considering a variety of alternatives, the SLUSD and CSEA are recommending that the district adopt the performance management system from the Educational Management Solutions (EMS) company. The software provided by EMS will allow for performance appraisals to be conducted online, and for the these appraisals to be customized for the functions and skills required for each job classification.

Actions

Motion Approve the Educational Management Solutions contract to purchase the EMS performance management software. Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The software will cost $8,500 for the first year, which includes a one-time setup and consulting cost of $6,000. The annual renewal fee for hosting, licensing and support will be $2,500. These costs will be paid from human resources department funds encumbered for software purchases and annual fees.

Attachments

• EMS Performance Appraisals Plus Software Contract PDF · 721.1 KB ViewOpen EMS Performance Appraisals Plus Software ContractDownload EMS Performance Appraisals Plus Software Contract

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Rationale

Aeries Loop is a fully-integrated communication platform within Aeries. Users do not need a separate login for this system. Loop supports 1-way and 2-way announcements and messaging between any type of user including parents, students, teachers, and school administrators. This includes traditional phone calls, text messages, e-mails, text-to-speech, as well as viewing messages online. Loop supports translations, and the ability to deliver messages in their desired language. Notification options enable users to specify the types and format in which they would like to receive messages whether that be via phone call, text, or email.

Actions

Motion Staff recommends the approval of the purchase of Aeries Loop. Passed with a motion by Evelyn Gonzalez and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$31,159.50 Supplemental and Concentration Grants

Attachments

• Aeries Loop Quote PDF · 206.8 KB ViewOpen Aeries Loop QuoteDownload Aeries Loop Quote

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Rationale

Non-Public School contracts for the 2016/2017 school year. Student DOB COST LOCATION # 1 10/12/2007 $32,880.00 Seneca Family of Agencies # 2 01/22/2001 $ 8,771.00 Seneca Family of Agencies # 3 02/14/2009 $ 8,329.00 Seneca Family of Agencies Total $49,980.00

Actions

Motion Approve Non-Public School contracts for the 2016/2017 school year. Passed with a motion by Peter Oshinski and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$49,980.00 - Special Education funds

Attachments

• Seneca Family of Agencies PDF · 538.2 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies

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Rationale

Contra Costa County Office of Education acts as the administrative agency for matters on behalf of local education agencies claiming reimbursement of Federal monies for Medi-Cal Administrative Activities (MAA) services.

Actions

Motion Approve agreement between Contra Costa Office of Education and San Leandro Unified School District for the Medi-Cal Administrative Claiming. Passed with a motion by Victor Aguilar, Jr. and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

None

Attachments

• Contra Costa Office of Education PDF · 88.9 KB ViewOpen Contra Costa Office of EducationDownload Contra Costa Office of Education

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Actions

Motion Approve expulsion hearing for case E13 - 16/17 Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

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Actions

Motion Approve expulsion hearing for case E16 - 16/17 Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

Review and approve the agreement for Kaiser Permanente Health Grant. The grant period is from 4/1/2017 to 3/31/2018.

Actions

Motion Approve the agreement between the San Leandro Unified School District and Kaiser for the awarded grant. Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$40,000.00 awarded to San Leandro Unified School District

Attachments

• KP Health Grant PDF · 407.9 KB ViewOpen KP Health GrantDownload KP Health Grant

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Rationale

In 2014, the Governing Board approved Resolution 14-20 authorizing a QZAB lease (the “QZABs”) in the amount of $5,150,000. Proceeds of the lease were to be used for “fiber optic connections, network and technology upgrades and modernization projects to be located at the Bancroft Middle School S.T.E.A.M. Academy (Science, Technology, Engineering, Arts and Mathematics), the John Muir Middle School S.T.E.A.M. Academy (Science, Technology, Engineering, Arts and Mathematics) and the San Leandro High School S.T.E.A.M. Academy (Science, Technology, Engineering, Arts and Mathematics).” The district’s Measure J1 included language allowing for financing of technology and modernization projects including the repayment of interim financings such as leases. The district’s Bond Counsel has provided the opinion that the district could use Measure J1 proceeds to repay the remaining QZABs, relieving the General Fund of a significant ongoing debt service obligation.

Actions

Motion Recommend to approve Qualified Zone Academy Bond (QZAB) payoff proposal. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Up to $5 million - Measure J1 funds

Attachments

• QZAB Payoff Proposal PDF · 440.6 KB ViewOpen QZAB Payoff ProposalDownload QZAB Payoff Proposal

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Rationale

Contract with HKIT Architects for design and planning services of Districtwide facilities beginning with Lincoln and Juniper locations. Proposal was previously approved at the April 11, 2017 Board meeting.

Actions

Motion Recommend to approve contract with HKIT Architects. Passed with a motion by Leo Sheridan and a second by Monique Tate. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$62,500 from Measure J1 funding

Attachments

• HKIT Architects Contract PDF · 638.1 KB ViewOpen HKIT Architects ContractDownload HKIT Architects Contract

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Rationale

Contract with WLC Architects for design and planning services of for renovation of Districtwide facilities beginning new District Office location. Proposal was previously approved at the April 11, 2017 Board meeting.

Actions

Motion Recommend to approve WLC contract. Passed with a motion by Victor Aguilar, Jr. and a second by Leo Sheridan. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$85,000 from Measure J1 funds

Attachments

• WLC Architects Contract PDF · 648.3 KB ViewOpen WLC Architects ContractDownload WLC Architects Contract

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Rationale

Contract for Orbach Huff Suarez & Henderson, LLP to represent San Leandro Unified School District in matters related to its property, business, facilities, construction and on other matters that the District may request. This contract will remain in effect through June 31, 2019. Proposal was previously approved at April 11, 2017 Board meeting.

Actions

Motion Recommend to approve Orbach Huff Suarez & Henderson, LLP contract. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$30,000 from Measure J1 funds

Attachments

• Orbach Huff Suarez & Henderson PDF · 256.1 KB ViewOpen Orbach Huff Suarez & HendersonDownload Orbach Huff Suarez & Henderson

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Rationale

Contract with Shannon Leigh for School Site Assessment and Survey Project for Signage. Proposal was previously approved at April 11, 2017 Board meeting.

Actions

Motion Recommend to approve Shannon Leigh contract. Passed with a motion by Monique Tate and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$42,910 from Measure J1 funds

Attachments

• Shannon Leigh PDF · 399.3 KB ViewOpen Shannon LeighDownload Shannon Leigh

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Rationale

Resolution No. 17-27 for Measure J1 Bond projects, granting approval to award contracts and change orders between June 15th and August 31st, 2017, to District's Superintendent, or his designate during this time period. Contracts and change orders will be brought to the District's Governing Board for review at subsequent Board meeting.

Actions

Motion Recommend Resolution No. 17-27 for limited term delegated authority for Measure J1 bond projects during summer months. Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

None

Attachments

• Resolution 17-27 Delegation of Authority PDF · 191.3 KB ViewOpen Resolution 17-27 Delegation of AuthorityDownload Resolution 17-27 Delegation of Authority

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Rationale

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of January - March, 2017 the District did not have any complaints.

Attachments

• April 2017 Quarterly Report on Williams Uniform Complaints PDF · 167.6 KB ViewOpen April 2017 Quarterly Report on Williams Uniform ComplaintsDownload April 2017 Quarterly Report on Williams Uniform Complaints

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Rationale

Enrollment Numbers as of May 1st, 2017

Financial Impact

None

Attachments

• Enrollment Numbers as of May 1st, 2017 PDF · 141.6 KB ViewOpen Enrollment Numbers as of May 1st, 2017Download Enrollment Numbers as of May 1st, 2017

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Minutes

Trustee Gonzalez requested that the minutes for the committees be reviewed. There was consensus to continue the dialog on how to report the committee minutes.

Attachments

• Consensus Items 5.9.17 PDF · 47.3 KB ViewOpen Consensus Items 5.9.17Download Consensus Items 5.9.17

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