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Regular Board Meeting
San Leandro USD
August 21, 2018 7:00PM
San Leandro City Council Chambers 835 E. 14th Street San Leandro, CA 94577 Closed Session - 6:00 pm Open Session - 7:00 pm

A. CALL TO ORDER - 6:00 P.M.
Minutes:
Meeting was called to order at 6:00pm.
B. PUBLIC TESTIMONY - CLOSED SESSION ITEMS
Minutes:
There was no public testimony on closed session items.
C. RECESS INTO CLOSED SESSION - 6:00 P.M.
Minutes:
The Board recessed into closed session at 6:00pm.
C.1. Student Expulsions; EC 35146 and 48918(c) - NoneConfidential agenda item.
C.2. Public Employee Performance Evaluation, Title: Principals; Assistant Superintendents; GC 54957Confidential agenda item.
C.3. Public Employee Discipline/Dismissal/Release/Hiring; GC 54957Confidential agenda item.
C.4. Conference with Labor Negotiator (Government Code Section 54957.6) Employee organizations: SLTA, CSEA, T/T, Unrepresented Groups, Designated Representative: John ThompsonConfidential agenda item.
C.5. Conference with Legal Counsel Anticipated Litigation - Significant exposure to litigation pursuant to Government Code section 54956.9: (specify number of potential cases) - NoneConfidential agenda item.
C.6. Public Employee Appointment - Title: Assistant Director; Vice Principal; Government Code 54957Confidential agenda item.
C.7. Conference with Real Property Negotiator - Property(ies); xxx; Government Code 54956.8 - NoneConfidential agenda item.
C.8. Conference with Legal Counsel - Existing Litigation - (2 cases); Government Code 54956.9Confidential agenda item.
C.9. Liability Claims; Government Code 54956 - NoneConfidential agenda item.
C.10. Matters Related to Students EC 35146 and 48912 - NoneConfidential agenda item.
D. RECONVENE TO OPEN SESSION - 7:00 P.M.
Minutes:
The Board reconvened to open session at 7:10pm.
D.1. Report on Closed Session Action
Minutes:
The Board of Education took the following actions in closed session in accordance with Government Code 54956, Education Code 44929.21(b), Education Code 44954, and Education Code 44939:

1. To appoint Patricia Evans to an Assistant Director position by a 7-0 vote. This action was moved by Trustee James and seconded by Trustee Aguilar.

2. To appoint Christopher Caban to a middle school Vice Principal position by a 7-0 vote. This action was moved by Trustee James and seconded by Trustee Aguilar.

3. To approve a settlement agreement between the district and a parent of a student by a 7-0 vote. This action was moved by Trustee James and seconded by Trustee Oshinski.

4. To approve Resolution #18-38 in response to a complaint appeal by a certificated employee by a 5-0 vote. This action was moved by Trustee Prola and seconded by Trustee Aguilar, with Trustees Sheridan and James abstaining.

The Board has directed the superintendent and/or designee to deliver the proper notifications to the affected employees.
D.2. Pledge of Allegiance
Minutes:
Trustee Tate led the audience in the pledge of allegiance.
D.3. Approval of Agenda
Actions:
Motion
Passed with a motion by Victor Aguilar, Jr. and a second by Leo Sheridan.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
E. LEGAL STATEMENT
Quick Summary / Abstract:
Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).
F. PUBLIC TESTIMONY ON NON-AGENDA ITEMS
Minutes:
Steve Slauson is an Alameda resident currently running for public office in Assembly District 18.

The microphone at the podium was not on at the beginning of his comments.

He spoke briefly about gun legislation; He said words on a piece of paper will not protect our kids. He is suggesting volunteer security guards at the schools; some schools have volunteer crossing guards. There would be adults who would have a cell phone and greet everyone. He believes this would make a significant difference in the security of the students in this district.
G. RECREATION & PARKS COMMISSION REPORT - None
Minutes:
There was no report from the Recreation and Parks Commission.
H. HIGH SCHOOL REPORT
Speaker:
Dr, Reginald Richard & Dr. Ronald Richardson
Minutes:
Dr. Reginald Richardson and Dr. Ronald Richardson, principals at the high, provided the high school report as follows:

- First week of school went smooth. 100% of students were in classes, focusing on increase in enrollment as well. Pirate Days were successful and parents were encouraged to tour the school prior to the first day of school. The co-principals received good reviews from the teachers and families.

- A huge focus this year is the crosswalk at 136th Avenue and Bancroft pertaining to bottleneck concerns and jaywalking during passing period; so far this has been smooth. The security team is at that crosswalk every passing period to ensure the students arrive safely at either site. The co-principals met with Rocky Medeiros and the school's security team to discuss protocols. Protocols were also discussed about monitoring the hallways, restrooms and how the school is securing their campuses.

- WASC report process: focus groups are being created for stakeholders within the high school. every teacher at a particular prep is focusing on a particular criteria in the WASC. Parent and student focus groups will also be created. The co-principals will keep the Board updated on this process.

- The graduate profile has been introduced at the high school and is off to a great start, providing common language on what that means. The profile will enable all students to have access to 21st century learning skills, preparing them not only for college and career but for life. The co-principals will be visiting all 9th grade college and career/health and safety classrooms to onboard our scholars to provide an understanding pertaining to the A-G requirements.



-

I. BOND REPORT
Speaker:
Aaron Kerrigan, Director of Facility & Operations
Minutes:
Aaron Kerrigan, Director of Facility & Operations, provided a brief bond report as follows:

Currently his department have met with the principals at Garfield and Wilson to discuss how to implement an interim housing plan at their sites. Orchestration, which rooms are not being utilized now, etc. Based on those discussions Mr. Kerrigan and the principals came up with a pretty good plan and will move forward with it. Hopefully around Thanksgiving and Christmas break they might be able to move classes their new locations to accommodate the new modulars coming in. The modulars will be at sites in February to do site work and continue through the summer to get them ready to occupy for the next school year. Two modular companies have been interviewed. Mr. Kerrigan will provide more information about this process at the next board meeting.

Madison modernization - they began demolition there.

HVAC update:

Washington Elementary: 95% percent complete

Monroe and Wilson elementary have begun the process

Lastly, 2 kitchen projects at Garfield and Washington: due to requirements from the county the scope of completion has been pushed back. The projects are anticipated to be complete at the end of this month.




J. PRESENTATIONS
Minutes:
There were no presentations at this board meeting.
K. PUBLIC HEARING
K.1. Public Hearing for the Sufficiency of Instructional Materials 2018-2019
Rationale:

Education Code Sections 60119 [as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531 (c)], requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject, including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board.  If the Board of Education determines that there are insufficient textbooks or instructional materials, or both, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons that each pupil does not have sufficient textbooks or instructional materials and take action to ensure that each pupil has sufficient textbooks or instructional materials, or both, within two months of the beginning of the school year in which the determination is made.  This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2018-2019 school year and offers them the opportunity to address the Board regarding this matter.


 
Recommended Motion:

Conduct public hearing for the Sufficiency of Instructional Materials for 2018-2019.

Actions:
Motion

Conduct public hearing for the Sufficiency of Instructional Materials for 2018-2019.

A motion was made to open this item to the public for comment.
Passed with a motion by Lance James and a second by Evelyn Gonzalez.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Motion

Conduct public hearing for the Sufficiency of Instructional Materials for 2018-2019.

Since there were no public comments a motion was made to close public hearing for this agenda item.
Passed with a motion by Lance James and a second by Victor Aguilar, Jr..
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:
State Instructional Materials and Lottery Funds are used to purchase textbooks and instructional materials.

Attachments:
Public Hearing Textbook Sufficiency
L. REPORTS
L.1. Correspondence
Minutes:
Trustee Oshinski read all correspondence received from the last board meeting until today.
L.2. Student Board Member Report
Minutes:
President Tate welcomed new student board member Katherine Han Ngo and invited her to speak to the board and audience.

Katherine introduced herself and stated that she has heard about the crosswalk student safety concerns previously mentioned by Dr. Richardson and so far it has been a smooth sailing school year.
L.3. Union Representative Reports
Minutes:
There were no union representative reports at this board meeting.
M. BOARD COMMITTEE REPORTS
Minutes:
The Board of Trustees summarized various meetings and events taking place on their respective committees.
M.1. Communication/Advocacy
M.2. Curriculum/Policy
M.3. Facilities & Technology
M.4. Finance
M.5. Drug, Alcohol, Tobacco Education (DATE)
N. CONSENT AGENDA
Actions:
Motion
Passed with a motion by Lance James and a second by Victor Aguilar, Jr..
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Quick Summary / Abstract:
These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item.
N.1. General Services
N.1.a. Approve Connex Point Member Services Agreements - San Leandro Adult School
Rationale:

This company , who is replacing ASAP, hosts all Adult School student and employee data as well as processes credit card payments from student fees.   


 
Recommended Motion:

Approve Connex Point member services agreements for San Leandro Adult School

Financial Impact:

No expense is related to this agreement.

Attachments:
Adult School ConnexPoint - Merchange Svcs Agreement 8.21.18
Connex Point Agreement-Exhibit A 8.21.18
N.1.b. Previously Approved Contracts for Amounts $10,000 or less for Fiscal Year 2018-2019
Rationale:
Review District approved contracts for amounts $10,000 or less for the current fiscal year. 





 
Attachments:
2017-18 Contract Under 10K Summary 8.21.18
N.2. Business & Operations
N.2.a. Adopt Resolution No. 18-36 for Temporary Borrowing Between District FundsWas edited within 72 hours of the Meeting
Rationale:

Education Code Section 42603 permits the Governing Board of any school district to direct that monies held in any fund or account may be temporarily transferred to another fund or account of the district for payment of obligations.  The transfer shall be accounted for as temporary borrowing between funds and shall not be available for appropriation or be considered income to the borrowing fund.

The State of California changed the way public schools are funded with the implementation of the Local Control Funding Formula (LCFF), effective July 1, 2013.  As with the prior Revenue Limit Funding Model, districts receive monthly apportionment distributions that vary in amounts which may cause temporary cash flow shortages.  

As a precautionary step, and in order to meet all financial obligations on a timely basis, the Business Services Department recommends that the Board adopt a resolution allowing temporary inter-fund cash borrowings up to $5,000,000 for the 2018-19 Fiscal Year, in case temporary cash shortfall occurs.

The General Fund will repay the current interest as designated by the County Treasurer.  Staff will continue to assess and monitor the District's cash flow.  









 
Recommended Motion:

Adopt Resolution No. 18-36 for Temporary Borrowing Between Funds.




Financial Impact:

Interest incurred during the period of inter-fund borrowing.

Attachments:
Resolution No. 18-36 Temporary Borrowing Between District Funds
N.2.b. Adopt Resolution No. 18-35 for Temporary Borrowing from the Alameda County Treasurer
Rationale:

Article XVI, Section 6, of the California Constitution and Education Code Section 42620 allows for borrowing from the County Treasury, when there is not sufficient cash available to pay its obligations for current operating requirements lawfully incurred in the 2018-19 fiscal year.

The following restrictions apply to this authorization:

1. Maximum amount of authorized borrowing: $9,000,000

2. For Fiscal Year: 2018-2019

3. Shall not exceed 85 percent of the anticipated revenues accruing to the district.

4. Shall not be made prior to the first day of the fiscal year nor after the last Monday in April of the current fiscal year.

5. Shall be replaced from revenues accruing to the district before any other obligation of the district is met from such revenue.







 
Recommended Motion:

Adopt Resolution No. 18-35 for Temporary Borrowing from the Alameda County Treasurer.


Financial Impact:

Funds borrowed from the county treasury would incur the county's standard interest rate.  The most recent published rate was 1.34% as of June 2018.  Any borrowed funds in the district account would accrue interest at the same rate until spent.









Attachments:
Resolution No. 18-35 Temporary Borrowing from County Treasury
Anticipated Cash Needs for County Borrowing 19 A
Cash Flow
County Loan Letter B 19
N.3. Personnel Services
N.3.a. Intern Agreement with Brandman University
Rationale:

The District maintains internships with colleges and universities throughout the Bay Area and State.  Many intern agreements are approved annually with each college/university. 











 
Recommended Motion:

Approval is requested for the Internship Agreement with Brandman University beginning July 25, 2018 through July 24, 2021.






Financial Impact:

There is no fiscal impact to the general fund.


Attachments:
Brandman Univ. Agreement
N.3.b. Student Teaching Agreement with California State University, Los Angeles
Rationale:

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State.  Many student teaching agreements are approved annually with each college/university. Staff is recommending the renewal of the existing agreement with Cal State University, Los Angeles. 





 
Recommended Motion:

Approval is requested to renew student teaching agreement with California State University, Los Angeles July 1, 2018 to June 30, 2021.



Financial Impact:

There is no fiscal impact to the general fund.

Attachments:
Cal State TEACH - CSU, Los Angeles
N.3.c. Certificated Teacher Teaching Outside of Credential Area
Rationale:

John Sheridan, a teacher at San Leandro High School, is currently teaching Video Production.  Ed Code 44285.3 allows the Governing Board of a school district to authorize the holder of a multiple subject, standard elementary, single subject or standard secondary credential with his or her consent to teach departmentalized classes in grades K-12 provided the teacher has adequate knowledge of subject matter. Mr. Sheridan has an extensive video production and broadcasting background, and has a thorough understanding of the course subject matter. 








 
Recommended Motion:

Approve certificated teacher John Sheridan to teach outside of his credential area based on Ed Code 44285.3.

 




N.3.d. Memorandum of Understanding with Fortune School of Education
Rationale:

The District maintains internships with colleges and universities throughout the Bay Area and State.  Many intern agreements are approved annually with each college/university. 











 
Recommended Motion:

Approval is requested for the Memorandum of Understanding with Fortune School of Education for the 2018-19 school year.







Financial Impact:

There is no fiscal impact to the general fund.


Attachments:
MOU Fortune School of Educ 2018-19
N.3.e. Revised Food and Nutrition Services Director Job Description
Rationale:

Staff recommends approval of the revised job description for the Director of Food and Nutrition Services position. The job description has been revised to include new USDA requirements for school nutrition program directors. 

 
Attachments:
Revised Job Description: Director of Food and Nutrition Services
N.3.f. Personnel Report
Attachments:
Personnel Report
N.4. Educational Services
N.4.a. Proposal between San Leandro Unified School District and Winsor Learning, Inc.
Rationale:

Reading intervention curriculum specifically designed to support SLUSD Students with dyslexia and other reading difficulties. 

Sonday System 1 Intervention Set with Workbook Blackline Master on Flash Drive 

Sonday System Readers 

Sonday System 1 Reading Intervention Professional Training



 
Recommended Motion:

Approve the Winsor Learning, Inc. supplemental curriculum proposal.




Financial Impact:

$32,605.29 - LEA Funds



Attachments:
Winsor Learning, Inc.
N.4.b. Renewal Contract for Imagine Learning Annual Licences
Rationale:
Imagine Learning provides strategic first-language support in 15 languages and English Language Development to facilitate and enhance English Learner language acquisition as a means to increasing both language proficiency and academic achievement.  This instructional software program will support our English Learners as a supplemental program within our blended learning suite as students practice vocabulary, syntax, reading, speaking, and fluency. As students become more proficient in English, this language support gradually fades, preparing students for English-only academic environments and overall improved success in school.

 
Recommended Motion:

Staff recommends approving the annual license renewal with Imagine Learning for the 2018-19 school year.


Financial Impact:
$18,000  Multi Funded Title III Immigrant/Supplemental Concentration funds.

Attachments:
Imagine Learning Renewal Contract 2018-19
N.4.c. Letter of Agreement between San Leandro Unified School District and Native American Health Center for services in 2018-2019.
Rationale:

This letter of agreement outlines and formalizes the partnership and site-based agreements between San Leandro Unified School District and Native American Health Center located at the Barbara Lee Center for Health and Wellness. This agreement is supplemental to the Memorandum of Understanding between San Leandro Unified School District and Native American Health Center and the contract in place between these two agencies will not supersede agreements made therein. This agreement is designed to articulate the vision, mutual goals, and expectations of the partnership; outline current services, staffing, and schedules; and clarify roles, responsibilities, and communication mechanisms at the school site. 



 
Recommended Motion:

Staff recommends approval of Letter of Agreement between San Leandro Unified and Native American Health Center for services in 2018-2019. 


Financial Impact:

None

Attachments:
Letter of Agreement SLUSD and NAHC for 2018-2019
N.4.d. 2018/2019 Non-Public School/Agency Contract
Rationale:

Non-Public School/Agency Contracts for the 2018/2019 school year.

Student # DOB      Cost          Location           
# 1 07/20/2003    $ 23,200.00   Haynes Family of Programs - S.T.A.R. Academy 
# 2 07/20/2003 $      792.00Ascend Rehab Services Inc.
 Total $ 23,992.00 



 
Recommended Motion:

Approve 2018/2019 Non-Public School/Agency Contract.

Financial Impact:

$ 23,992.00 - Special Ed funds

Attachments:
Ascend Rehab Services, Inc.
Haynes Family of Programs - S.T.A.R. Academy
N.5. Facilities & Construction
N.5.a. D&D Pipelines NOC-Roosevelt Sewer Line
Rationale:

All work associated with the sewer line replacement at Roosevelt ES has been completed. The Bond Department is recommending the approval of the Notice of Completion. 




 
Recommended Motion:

Approve D&D Pipeline NOC for Roosevelt Elementary. 

Financial Impact:

No Fiscal Impact

Attachments:
D&D Pipelines NOC - Roosevelt ES Sewer Line
N.5.b. Furniture surplus from Juniper Annex
Rationale:

There are several furniture items left in the Juniper Annex that need to be removed prior to demolition. There are file cabinets, cubicles, chairs, a safe, and other small miscellaneous furniture that are not in  good condition. The Facilities Department proposes approval to surplus furniture items from Juniper Annex.






 
Recommended Motion:
Recommend approval to surplus furniture items from Juniper Annex.
Financial Impact:
No fiscal impact
Attachments:
Juniper Annex Furniture Surplus
O. ACTION/DISCUSSION ITEMS
O.1. General Services
Minutes:
Item O.1.b, Nominate a CSBA Director-at-Large, was pulled since the agenda item was considered an informational item.
O.1.a. Approve Partnership Agreement between San Leandro Adult School and Rubicon Programs, Inc.
Rationale:
Rubicon and the Adult School will partner, at no cost to either party, on linking and providing streamlined student support services.  The Adult School will continue to offer classes and student placement services.  Rubicon will support the Adult School through student referrals, job training, and other wrap around support services for the Adult School students.

 
Recommended Motion:

Approve partnership agreement between San Leandro Adult School and Rubicon Programs, Inc.

Actions:
Motion

Approve partnership agreement between San Leandro Adult School and Rubicon Programs, Inc.

Passed with a motion by Victor Aguilar, Jr. and a second by Evelyn Gonzalez.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:

None

Attachments:
Partnership Agreement Rubicon 8.21.18
O.1.b. Nominate a CSBA Director-at-Large
Rationale:

Nominations for CSBA Director-at-Large, Asian, Pacific Islander and Hispanic are currently being accepted until Friday, September 28.

The nominations for Directors-at-Large must be made by a CSBA member board and the nominee must be a board member from a CSBA member board.

 
Minutes:
No action was taken on this agenda item; it was pulled since it was considered an informational item.
Recommended Motion:

Nominate a Director-at-Large for CSBA.


Attachments:
CSBA Director-at-Large Nomination
O.1.c. Renew 2 Year License for GED Academy Study Program - San Leandro Adult School
Rationale:

Review 2 Year License Renewal for GED Academy Study Program for the San Leandro Adult School


 
Recommended Motion:

Approve 2 year license renewal for GED Academy Study Program.

Actions:
Motion

Approve 2 year license renewal for GED Academy Study Program.

Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:

$15,487.50

Attachments:
GED Academy Study Program 8.21.18
O.1.d. Approve Agreement for CTE Program between San Leandro Adult School and Jewish Vocational Career Counseling Service
Rationale:

San Leandro Adult School will facilitate classroom use and provide various classes focusing on employment readiness, retaining employment and life skills.  This agreement is in effect from September 18 - November 8, 2018.

 
Actions:
Motion
Passed with a motion by Diana Prola and a second by Victor Aguilar, Jr..
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:
This agreement will have no financial cost to the San Leandro Unified School District/San Leandro Adult School


Attachments:
Agreement with JVS-Adult School 8.21.18
O.2. Business & Operations
O.2.a. Resolution 18-34 - The Education Protection Account for Fiscal Year 2018-19 (EPA)
Rationale:

The voters of California approved Proposition 30 on November 6, 2012 and pursuant to Article XIII, Section 36 of the California Constitution, effective November 7, 2012, it is required to create in the State General Fund, an Education Protection Account (EPA) to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f); 

School districts are required to determine how to use funds received from the EPA, provided that the governing board makes the spending determinations in an open session of a public meeting.   

The language in the constitutional amendment requires that funds shall not be used for the salaries and benefits of administrators or any other administrative costs. 

Each school district shall, annually, publish on its Internet website an accounting of district's EPA funding and how these funds will be spent. 

Attached are the Resolution regarding the Fiscal Year 2018-19 EPA for SLUSD and Exhibit A showing how these funds will be spent.






 
Recommended Motion:
Recommend to approve Resolution No. 18-34 - The Education Protection Account for Fiscal Year 2018-19 (EPA) and spending plan.



Actions:
Motion
Recommend to approve Resolution No. 18-34 - The Education Protection Account for Fiscal Year 2018-19 (EPA) and spending plan.



Passed with a motion by Lance James and a second by Peter Oshinski.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:



Attachments:
Resolution No. 18-34 EPA
EPA Expenditure Summary
O.3. Personnel Services
O.3.a. Increase 1.5 Hour Nutrition Assistant Positions to 2.0 Hours
Rationale:

There have been a number of changes and increased demands placed on the  Food & Nutrition Service Department that have resulted in increased workloads over the past several years.  These changes include: (1) increased lunch periods – schools have increased lunch periods to  address supervision issues; (2) full day kindergarten – additional lunch periods have been added to serve these students; (3) increased meals served – total lunches served has increased in recent  years; (4) onsite cooking – there are more onsite meals prepared and fewer centrally packed meals, which has resulted in the need for more prep time and cleaning time; (5) a need for quicker line service – during spring 2018 LCAP parent  engagement meetings, the district received feedback regarding the perception  that lines are too slow; and (6) a need to attract and retain qualified employees with longer shifts.  

To address these changes, the Food & Nutrition Services Department is requesting that six positions that are currently approved at 1.5 hours daily (0.2 FTE) be increased to 2.0 hours daily  (0.2667 FTE). 





 
Actions:
Motion
Passed with a motion by Victor Aguilar, Jr. and a second by Lance James.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:
The cost of the increase in hours would be approximately $10,000 and would  be fully funded by from the Cafeteria Fund (Fund 13). 

O.4. Educational Services
O.4.a. Adopt Resolution 18-33 Sufficiency of Instructional Materials
Rationale:
Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. 

The District has worked diligently to ensure schools have appropriate State approved standards-based core academic instructional materials in every classroom.  The District process for acquiring textbooks and instructional materials is consistent with the content and cycles of the curriculum framework adopted by the State Board of Education.

 
Recommended Motion:

Approve Resolution 18-33 Sufficiency of Instructional Materials

Actions:
Motion

Approve Resolution 18-33 Sufficiency of Instructional Materials

Passed with a motion by Lance James and a second by Leo Sheridan.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Attachments:
Resolution 18-33 Sufficiency of Instructional Materials
O.4.b. Memorandum of Understanding (MOU) between the San Leandro Unified School District (DISTRICT) and the San Leandro Boys and Girls Club (CLUB) for the 2018-2019 school year.
Rationale:

The memorandum of understanding (MOU) is between the San Leandro Unified School District and San Leandro Boys and Girls Club regarding enrollment in John Muir Middle School and Wilson Elementary after school programs for the 2018-2019 school year.  



 
Recommended Motion:

Staff recommends approval of Memorandum of Understanding (MOU) between the San Leandro Unified School District (DISTRICT) and the San Leandro Boys and Girls Club (CLUB) for the 2018-2019 school year.


Actions:
Motion

Staff recommends approval of Memorandum of Understanding (MOU) between the San Leandro Unified School District (DISTRICT) and the San Leandro Boys and Girls Club (CLUB) for the 2018-2019 school year.


Passed with a motion by Lance James and a second by Peter Oshinski.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:

$30,000 - ASES Grant 


Attachments:
MOU SLUSD and Boys Girls Club
O.5. Facilities & Construction
O.5.a. Crown Worldwide Moving PO Contract-Madison ES
Rationale:

Recommend approval of proposal from Crown Worldwide Moving & Storage to off-haul surplus refuse and old furniture from Madison elementary as a part of the modernization to prepare for the demolition phase of the project.





 
Recommended Motion:

Approve Crown Worldwide Moving & Storage PO contract for Madison Elementary. 


Actions:
Motion

Approve Crown Worldwide Moving & Storage PO contract for Madison Elementary. 


Passed with a motion by Victor Aguilar, Jr. and a second by Evelyn Gonzalez.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:

Fiscal Impact $10,469.80 from Measure J1 Fund (Portables). 

Attachments:
Crown Worldwide Moving PO Contract-Madison ES
O.5.b. DSA Plan review Fees-Garfield & Wilson ES Portables
Rationale:

Department of the State Architect Plan Review Fees for Garfield and Wilson Elementary Portable projects. These are typical fees that DSA normally charges for their services.




 
Recommended Motion:

Recommend approval of DSA Plan Review Fees for Garfield and Wilson Elementary Portables.

Actions:
Motion

Recommend approval of DSA Plan Review Fees for Garfield and Wilson Elementary Portables.

Passed with a motion by Lance James and a second by Diana Prola.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:

Garfield Fiscal Impact - $69,370 from Measure J1 Fund (Portables). 

Wilson Fiscal Impact  - $36,545 from Measure J1 Fund (Portables).


Total Fiscal Impact $105,915 


Attachments:
DSA Plan Review Fee-Garfield ES Portables
DSA Plan Review Fee-Wilson ES Portables
O.5.c. Sterling CUPCCAA Contracts-Abatement
Rationale:

As part of the Kitchen Renovations on Washington and Garfield Elementary Schools, included are the CUPCCAA Contracts for each school from Sterling Environmental for the Abatement work needed in the kitchens. 



 
Recommended Motion:

Recommend Approval of Sterling Environmental CUPCCAA Contracts for Washington & Garfield Kitchens. 



Actions:
Motion

Recommend Approval of Sterling Environmental CUPCCAA Contracts for Washington & Garfield Kitchens. 



Passed with a motion by Victor Aguilar, Jr. and a second by Leo Sheridan.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Financial Impact:

Washington Fiscal Impact  $19,575 from Measure J1 Fund (Deferred Maintenance). 

Garfield Fiscal Impact  $16,425 from Measure J1 Fund (Deferred Maintenance). 

Total Fiscal Impact of both CUPCCAA Contracts $36,000



Attachments:
Sterling Environmental CUPCCAA-Garfield ES Kitchen
Sterling Environmental CUPCCAA-Washington ES
P. INFORMATION ITEMS
P.1. General Services
P.2. Business & Operations
P.3. Personnel Services
P.4. Educational Services
P.5. Facilities & Construction
Q. Cabinet Reports
Minutes:
All Cabinet members provided brief updates on recent events in their respective departments.
Q.1. Superintendent
Q.2. Assistant Superintendent, Educational Services
Q.3. Assistant Superintendent, Personnel Services
Q.4. Assistant Superintendent, Business & Operations
R. BOARD REPRESENTATIVE REPORTS
Minutes:
Board Representatives summarized various meetings and events affiliated with their designated associations.
R.1. Alameda County School Boards Association
R.2. Eden Area Regional Occupational Program
R.3. Mid-Alameda County Sp. Ed. Local Plan Area
R.4. City Disaster Preparedness Council
S. FUTURE BUSINESS
S.1. Consensus Items
Minutes:
There were no consensus items discussed at this board meeting.
Attachments:
Consensus Items 8.21.18
T. ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS
U. BOARD OF EDUCATION FUTURE MEETINGS
U.1. Regular Board Meeting - September 11, 2018
V. ADJOURNMENT
Rationale:
*Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board.  The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
 
Minutes:
Meeting adjourned at 8:08pm.
Actions:
Motion
Passed with a motion by Lance James and a second by Evelyn Gonzalez.
Vote:
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
Disability Information:
In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting.

The resubmit was successful.