Special Meeting

Agenda items for this meeting were extracted automatically from the PDF agenda, so numbering and boundaries may be approximate — the PDF is the official record.

1. 1.1-CF • #16 of the contract regarding the cost for services • Will ACMS cover three crossing guard shifts currently • Parent volunteers can be problematic i.e. raining days • Form a Crossing Guard Committee comprised of all • This service needs to be considered at the secondary • Important to educate all students on crossing the • Does the District assume liability once they enter into • Where will the crossing guards be placed at each site? Trustee Cutter stated that the Crossing Guard Program has been under the leadership of the City for many years, and has been very successful. She would like the board to consider subsidizing the City, so that the program can continue under their direction, thus eliminating the liability issue for the District. On a substitute motion by Trustee Cutter, and seconded by Trustee Hague the Board directed the Superintendent, by a 6-1 vote, with Trustee Prola voting no, to discuss with City Manager Steve Hollister the possibility of continuing to manage the Crossing Guard Program, at which time San Leandro Unified School District would consider subsidizing the City’s program, so that it can continue under their direction, thus eliminating the liability for the District.

   Contract with All City Management Services for Crossing Guard Program The Board discussed and considered approving the contract with All City Management Services for Crossing Guard Program, and seek to share costs (50/50) with the City of San Leandro for February 11-June 17, 2010. The Superintendent explained that the program will not begin until September 28 rather than the first of the month as originally recommended. Responding to Trustee Katz-Lacabe, Superintendent Lim stated that City employees will be given first choice in being re-hired under this plan and that the City is aware that the District is going forward with the proposal. Once the Board has come to a decision, she would notify the City by email. The Board posed the following comments, concerns, and questions which were addressed by staff: • While the City was very positive and supportive at the City/District Liaison Committee meeting, there needs to be clear language in writing from the City regarding their intent • This is a temporary fix. The District should seriously consider recruiting parents to volunteer which would be a good way to engage parent involvement • Concerned that approving this may set a precedent, when in reality, crossing guards is a public safety issue, not a school issue and should be City-funded • Fingerprinting and background check procedures need to be outlined in the contract 9/22/09 - PAGE 2 rendered should indicate that the District agrees to only pay the agreement sum for the period of September 28 to February 11, 2010, not per year. in place at the eight elementary schools? and sick children at home; enlisting parents to volunteer to supplement this program is appropriate the stakeholders to continue the discussion with the City for a long-term solution levels as well street safely this contract?

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2. 5.1-CF Process for Naming of the 9th Grade Campus The Board discussed and considered approving the process for the naming of the 9th Grade Campus. Informatio

   Process for Naming of the 9th Grade Campus The Board discussed and considered approving the process for the naming of the 9th Grade Campus. Information regarding naming of the 9th grade campus was distributed to the members. Trustee Cutter explained that the single-sided document was the information shared at the September 11, 2009, Facilities and Technology Committee for discussion. The two-sided document included an extension of the first document with a timeline and application for naming the 9th grade campus added. The discussion focused on the application, rationale, and the proposed timeline. Board suggestions for the application included: • Limit explanation to 200 words or less • Change “Why I chose this name” to “Why this person was chosen” • Add Board policy guidelines regarding naming of facilities, District logo, contact and email/mail in response information Trustee Mack-Rose will refine the application with the noted suggestions and have it ready by the October 6 Board meeting. The following Board contact and timeline task assignments were agreed upon: By September 30 Trustee Katz-Lacabe • Communication Committee will develop a PowerPoint presentation (including the District’s recently being awarded $25 million share of the Qualified School Construction Bond (QSCB) tax credit program) to be used staff and Board when meeting with stakeholders By October 2 Trustees Prola and Almonte: • Board members submit their top four names of groups i.e. Homeowners’ Association, PTOs, civic organizations • Compile a list, contact groups, develop and circulate a schedule to Board members who will sign up to make a presentation 9/22/09 - PAGE 4 Trustee Sullivan • Press Release (once the presentation is placed on the website) By October 14 Trustee Cutter • Schedule times to speak to student groups at the middle and high schools Trustee Hague • Will prepare an appropriate presentation such as lesson plans for the elementary students By November 18 ALL NOMINATIONS ARE DUE November 19* Facilities & Technology Committee will meet to select 10 names to bring forward to the entire Board * It was suggested by Trustee Cutter that the Board could meet two days the following week, (Nov. 22, 23, Thanksgiving week) to continue the discussion and selection December 1 The Board will discuss and consider (Board Meeting) selecting a name for the 9th Grade Campus. If more time is needed, the item will be tabled to the December 15 Board meeting. On a motion made by Trustee Prola and seconded by Trustee Sullivan, the Board approved the timeline as amended and process for the Naming of the 9th Grade Campus by a 7-0 vote.

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