Regular
Regular Board Meeting
· 7:00 PM
San Leandro City Council Chambers 835 E. 14th Street San Leandro, CA
Agenda 67 items
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0 CALL TO ORDER/ROLL CALL - 6:00 P.M.
- Minutes
- The meeting was called to order at 6:02 p.m. by President Mack-Rose. All Board members were present with the exception of Trustees Katz-Lacabe and Sullivan. Prior to recessing into closed session, President Mack-Rose stated that she was obligated to read that: "The Board will be discussing Real Property Negotiations regarding the property at 13666 East 14th Street, where the Board will be considering authorizing Superintendent Cindy Cathey to negotiate with the owner of that said property."
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1 PUBLIC TESTIMONY - CLOSED SESSION ITEMS
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1.1 Public Testimony on Closed Session Items
- Quick Summary / Staff Recommendation
- This is an opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.
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2 RECESS INTO CLOSED SESSION - 6:00 P.M.
- Minutes
- The Board went into closed session at 6:03 p.m.
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2.1 Student Expulsions; Education Code Sections 35146 and 48918(c)
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2.2 Public Employee Performance Evaluation, Title: Superintendent's Evaluation, Government Code Section 54957
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2.3 Public Employee Discipline/Dismissal/Release/Hiring; Government Code Section 54957
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2.4 Conference with Labor Negotiator; Government Code Section 54957.6
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2.5 Conference with Real Property Negotiator - Property(ies); Government Code Section 54956.8
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3 RECONVENE TO OPEN SESSION - 7:00 p.m.
- Minutes
- The Board reconvened to open session at 6:59 p.m.
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3.1 REPORT ON CLOSED SESSION ACTION
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3.2 PLEDGE OF ALLEGIANCE
- Minutes
- President Mack-Rose led the Pledge of Allegiance to the Flag.
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3.3 APPROVAL OF AGENDA Action recorded
- Minutes
- The Board approved the agenda of April 3, 2012.
- Actions
- Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Approve the Regular Board meeting agenda for April 3, 2012.
Outcome
Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe
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3.4 LEGAL STATEMENT
- Quick Summary / Staff Recommendation
- Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).
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4 SPOTLIGHT ON EDUCATION - 7:05-7:10 p.m.
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4.1 Roosevelt Elementary School
- Minutes
- Roosevelt music teacher, Susan Dent, and the Roosevelt 4th and 5th grade choir performed two selections: Peace on Earth and Oye (in English and Spanish) for the Board of Education and the public. The students and their teacher come together during their lunch hour to practice and perform. Oye is one of the most recent songs they've been working on. The choir was dressed in smart and sophisticated white and black attire purchased through fundraising by the Dads' Club. The Board thanked the students for performing and later President Mack-Rose remarked that in these very painful times of budget cuts, having students come before the Board to share their talents and accomplishments "reminds us why we are here."
- Quick Summary / Staff Recommendation
- Roosevelt music teacher, Susan Dent, and the Roosevelt 4th and 5th grade choir will perform the song Oye in English and Spanish for the Board of Education and the public. The students and their teacher come together during their lunch hour to practice and perform. Oye is one of the most recent songs they've been work on.
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5 PUBLIC TESTIMONY ON NON-AGENDA ITEMS - 7:10-7:15 p.m.
- Minutes
- The Board heard from Jean Heller, Rich Fishbaugh, Patty Fishbaugh, Fred Reichert, Wes Blair, Diana Foster, Annie Mladinich, Michelle Gonzales, and Marga Lacaba, each expressing the importance that art, music and sports play in the lives of the students and community. They urged the Board to take some risks, do all they can do to save these programs, and take the fight to Sacramento. Three Roosevelt Elementary students, Kadence Drogo, Katie Dilwerth, Sadie Decker, shared their disappointment that they may not be able to play in the band in 5th grade because "the Governor is not giving us enough funds." They asked the Board to please find a way to save music in our schools as "everybody just loves music and it's so special to everybody." Audrey Brown, San Leandro High School Art Department Chair and California artist distributed an invitation to the Board to the 2012 San Leandro High School Advanced Placement & Studio Arts Show & Reception on Thursday, April 19 from 5-7 p.m. in the Arts Education Center where student artists will be available to discuss their work. Following public comments, President Mack-Rose, on behalf of the Board, appreciated those who came forward to speak to the Board, adding that the Board shares and hears their frustration and is committed to doing all they can to not cut these programs including setting the stage for the passage of the parcel tax and the Governor's proposed tax initiatives in November 2012, as well as partnering with other agencies trying to preserve programs, noting that the District has also received grants which do not always get a lot of recognition.
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6 PRESENTATIONS - 7:15-7:40 p.m.
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6.1 Certificate of Commendation
- Minutes
- On Saturday, March 3, 2012, San Leandro High School was the site of the Northern California History Bee & Bowl. Vergel Marinas, a sophomore on the San Leandro Team, qualified to advance to the national competition in Washington D.C. The Board of Education and Superintendent presented Vergel with a Certificate of Commendation commending him for his accomplishment.
- Quick Summary / Staff Recommendation
- On Saturday, March 3, 2012, San Leandro High School was the site of the Bay Area History Bee & Bowl. Vergel Marinas, a sophomore on the San Leandro Team, qualified to advance to the national contest in Washington D.C. The Board of Education and Superintendent will present Vergel with a Certificate of Commendation commending him for his accomplishment.
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6.2 Test Taking Strategies
- Minutes
- Daniel Chaja, Assistant Director, Research and Program Evaluation, provided a synopsis of the various strategies and approaches to support students when taking high stakes tests. Education Code Section 60611 states that: Districts shall not carry on any program for specific preparation of students for the statewide assessment program. Instruction materials used for student academic preparation for state assessment must be embedded in an instruction program that is intended to improve student learning. Beginning on April 23, 2012, District students in grades 2-11 will be participating in the annual state assessments called Standardized Testing and Reporting (STAR). Throughout the school year, schools are providing students with appropriate test taking strategies consistent with the state-approved "Guidelines for Preparation for State Assessments" that are embedded in our standards-based instructional program. Students also are required to pass the California High School Exit Exam (CAHSEE) and for English learners, the California English Language Development Test (CELDT). The Board thanked Mr. Chaja for the presentation and shared comments and suggestions including: Not making "high-stakes testing for the District, high-stakes testing for students" and make it as low stress as possible Not all testing is bad Conflicting guidelines regarding specific preparation of students for the statewide assessment program Test-taking strategies - gives the students the skills to succeed Well-planned strategies Lack of reason for students to do well on these tests; they don't see it as a necessity Appreciates the benchmark assessment in reading & math Mr. Chaja appreciated the comments, highlighting that 56 students received a Golden Merit Diploma by achieving proficiency or above on their tests, adding that the District is exploring ways to give credit to students who score proficient or advanced at the Lincoln High School site. Following the presentation, the Board took at break at 8:20 p.m. and reconvened at 8:25 p.m.
- Quick Summary / Staff Recommendation
- Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Beginning on April 23, 2012, District students in grades 2-11 will be participating in the annual state assessments called Standardized Testing and Reporting (STAR). Students also are required to pass the California High School Exit Exam (CAHSEE) and for English learners, the California English Language Development Test (CELDT). Throughout the school year, schools are providing students with appropriate test taking strategies consistent with the state-approved "Guidelines for Preparation for State Assessments" that are embedded in our standards-based instructional program. Daniel Chaja, Assistant Director, Research and Program Evaluation, will provide a synopsis of the various strategies and approaches to support students when taking these high stakes tests.
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7 PRESENTATION - 7:40-7:55 p.m.
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7.1 District Wide Seismic Evaluation Report
- Minutes
- On July 19, 2011, the Board of Education approved Hohbach-Lewin, Inc. to provide a district-wide seismic evaluation of District facilities to determine whether deficiencies identified under an earlier seismic report were adequately mitigated under Measure A and to assess recommendations not completed under the 1997 school facilities bond. Mike Murphy, Director of Measure B and Bond Projects, and Structural Engineer Dan Lewin of Hohbach-Lewin, Inc., provided a summary of the findings of this report and an update to the Board regarding what steps have already been taken by the District to reduce seismic risk since the report was issued. Highlights included: All evaluated buildings were rated for their expected seismic performance The possible performance ratings are: "Good", "Satisfactory', Deficient", "Unacceptable", and "Dangerous" No buildings in the San Leandro Unified School District were deemed to be "Unacceptable" or "Dangerous" Mr. Lewin walked the Board through specific examples of seismic work, while not required, could possibly be folded into bond projects already approved by the Board, adding that it was the recommendation that the construction of seismic strengthening measures outlined in this report to mitigate identified seismic deficiencies be instituted in concert with any anticipate building improvements. Staff will work with the Facilities and Technology Committee to develop a plan to implement the recommended seismic updates and will provide a presentation to the Board at a future date. The Board thanked Mr. Lewin for the thorough presentation, and posed clarifying questions regarding the timeframe to address deficient buildings, and life safety issues such as the gas lines surrounding our school sites. As this was not Mr. Lewin's area of expertise or scope of work, Trustee Mack-Rose suggested that this be referred to the Facilities & Technology committee before proceeding with a consultant to complete the work.
- Quick Summary / Staff Recommendation
- Goal #5: Ensure Safe and Well Maintained Facilities On July 19, 2011, the Board of Education approved Hohbach-Lewin, Inc. to provide a district-wide seismic evaluation of District facilities to determine whether deficiencies identified under an earlier seismic report were adequately mitigated under Measure A and to assess recommendations not completed under the 1997 school facilities bond. Dan Lewin of Hohbach-Lewin, Inc., Structural Engineer will provide the Board with a review his District wide seismic evaluation report.
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8 Action Item - Facilities & Construction 7:55-8:00 p.m.
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8.1 San Leandro Unified School District Structural Evaluation Report by Hohbach-Lewin, Inc. Action recorded
- To
- Cindy M. Cathey, Superintendent
- Minutes
- The Board approved the February 14, 2012, San Leandro Unified School District Structural Evaluation Report by Hohback-Lewin, Inc.
- Actions
- Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Accept the February 14, 2012 San Leandro Unified School District Structural Evaluation Report by Hohbach-Lewin, Inc.
- Board Committee
- Facilities and Technology Committee: May 11, May 25, June 8, June 22, July 6, 2011, January 25, February 15, and March 21, 2012.
- Background Information
- On July 19, 2011, the Board approved Hohbach-Lewin, Inc. to provide a District-wide seismic evaluation in order to determine whether identified deficiencies under an earlier seismic evaluation were adequately mitigated under measure A, and assess recommendations not completed under the 1997 school facilities bond. The earlier report was conducted by the structural engineering firm, DASSE Design. At that time, Dan Lewin, of Hohbach-Lewin, Inc., was one of the lead engineers with the firm that conducted the assessment as part of developing the District?s Facility Master Plan. The 1997 Report identified structures which, if left unmitigated, could potentially pose life safety hazards in moderate to large earthquakes. The report made recommendations for seismic retrofit measures and cost estimates. Hohbach-Lewin?s seismic evaluation included: Reviewing the 1997 San Leandro USD District Facilities Seismic Assessment report and subsequent modernization and seismic upgrade work. Providing an opinion as to whether the deficiencies which were identified in the original evaluation report were adequately mitigated, and identify any structures needing more detailed analysis. Reviewing the original construction drawings for buildings in the study which were not included in the previous report. Providing a cost estimate for seismic retrofit work they deem necessary to meet the Life Safety Performance Objective. Included in their scope of work, Hohbach-Lewin, Inc. also provided the District and Board of Education an updated report summarizing their opinions as a result of the above described efforts. This was disseminated to the Board on DVD?s on February 14, 2012. At the April 3, 2012, Board Meeting, Dan Lewin will present a summary of the findings of this report and provide an update to the Board regarding what steps have already been taken by the District to reduce seismic risk since the report was issued. The Board is receiving the presentation as an informational item, with Mr. Lewin available to discuss and respond to questions. However, the Board is requested to accept the completed Structural Evaluation Report by Hohbach-Lewin, Inc.
- From
- Song Chin-Bendib, Assistant Superintendent, Business & Operations
Outcome
Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe
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9 REPORTS - 8:00-8:15 p.m.
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9.1 Correspondence
- Minutes
- Trustee Sullivan reported receipt of the following e-mails from March 20,2012, to April 3, 2012: From Myrna Hernandez regarding Washington Newsletter; from ACOE regarding "Sheila Jordan, Spring Newsletter," and "2nd Annual Job Fair for Educators - April 5, 2012"; from Senator Ellen Corbett regarding "Irish Coffee Reception"; from Robin Michel regarding "Press Release: Anonymous Donor Offers $10,000 to Match Support for AP Physics Class at SLHS," "News Release: SLUSD Selected as a Model Attendance Improvement and Dropout Prevention Program," "Countdown begins for the Groundbreaking on the 50 Year Line!," and "Press Release: San Leandro Adult School Now Offering Certified Nursing Assistant and Home Health Aide Programs"; from Veronica Sanchez regarding "Garfield Parent Newsletter"; from Cindy Cathey regarding "Passing of Dale Reed"; from Georgette Jackson regarding "McKinley Bulletin"; from Jon Sherr regarding "Open Letter"; from Pauline Cutter regarding "Congratulations to both the District and the Community who has Access to These Classes"; from Ebado Ismail regarding "Bancroft Middle School Newsletter"; from Teruyo Matsugami regarding "Writing a Message to the Board of Education"; and from San Leandro Education Foundation regarding "City Manager Joins SLED for Eat Out Tomorrow."
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9.2 Student Board Member Report
- Minutes
- Student Board member Jack Martin provided the Board with an update on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: On Mark 23, 2012, Mexican writer Jorge Hern?ndez spoke to the students. While Jack wasn't able to attend, he heard from many of the students how engaging and what a honor it was to have Mr. Hern?ndez to come to the school Season of Service Period of Peace wrapped up its 10-week season with two assemblies, one on Tuesday, March 27 and the second on Thursday, March 29 The band and orchestra festivals were last week There was a talent show last Friday, March 30. Class Board elections were held and the results were announced today Mr. Martin concluded his report by requesting that the Board meeting be adjourned in memory of the seven students who were killed at Oikos University in Oakland, Monday morning, April 2.
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9.3 Union Representative Reports
- Minutes
- There were no Union Representative Reports.
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9.4 Superintendent's Report
- Minutes
- Superintendent Cindy Cathey provided the following report: Materials received at the recent Professional Learning Communities training were distributed to Trustees Katz-Lacabe, Prola, and Sullivan, who were unable to attend. The PowerPoint presentation is now available and she will place a copy in their boxes. Next steps include possibly sharing the information at a Board workshop. She made her performance debut as the "triangle" soloist at the orchestra festival She attended the Season of Service Period of Peace assembly and expressed how proud she was to watch and listen to students share their conviction over things that matter in our world and to them. It was inspiring, moving, and emotional and she hoped that the video taken of the program would be placed on the City channel. The Parcel Tax committee has met and is rapidly working on a plan of implementation. The next meeting will be Thursday, April 5. March 27 was the second Latino Achievement Night at John Muir Middle School and was a huge success. Student speakers included Michael Alonzo, and Victoria Navarro Gutierrez. She attended the Chamber Board breakfast, where the Mayor gave his "State of the City Address." Also, the passing of Dale Reed was announced. Morgan and she attended a portion of his service last Friday, March 30. She asked that in addition to remembering the loss of the seven Oikos University students, the meeting be adjourned in memory of Dale Reed.
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10 BOARD COMMITTEE REPORTS - 8:15-8:25 p.m.
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10.1 Curriculum
- Minutes
- Trustee Sullivan reported that the Curriculum Committee met on March 21 and discussed the Environmental Science update, an AP environmental science course, an AP Physics course, and the Transitional Kindergarten.
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10.2 Policy
- Minutes
- Trustee Sullivan reported that the Policy Committee met on March 21 and discussed Board Policy and Administrative Regulations on Admission and Residency of Students with Caregiver and legal guardianship and how one can register a student when they are not the actual parent.
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10.3 Facilities & Technology
- Minutes
- Trustee Prola reported that the Facilities & Technology Committee met on March 21 and discussed a number of routine items that are part of the Board agenda. There was also a discussion regarding a possible building that could house a proposed community school in the future, and the Energy Education, Inc. contract.
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11 CONSENT ITEMS - 8:25-8:40 p.m.
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11.1 Approval of Consent Items Action recorded
- Minutes
- The following items were pulled from the Consent Calendar: 16a - Resolution #12-25 for State Deferral Anticipation Notes (SDAN) for Fiscal Year 2011-2012 (Mack-Rose) Trustee Prola pulled item #19b - Service Agreement between the San Leandro Unified School District and Keenan & Associates for a Supplemental Retirement Plan Program. It was discovered; however, that this was an Action Item and not part of the Consent Calendar. With the exception of Consent item 16a-Resolution #12-25 for State Deferral Anticipation Notes (SDAN) for Fiscal Year 2011-2012, the Board approved the Consent Calendar as amended.
- Actions
- Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.
Outcome
Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lac
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12 General Services
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12.1 Approval of Minutes - March 13, 2012 📎 1
Attachments
- Sp. Board Meeting Minutes - March 13, 2012 PDF · 195.6 KB Open Sp. Board Meeting Minutes - March 13, 2012Download Sp. Board Meeting Minutes - March 13, 2012
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12.2 Approval of Minutes - March 20, 2012 📎 1
Attachments
- March 20, 2012, Minutes PDF · 215.7 KB Open March 20, 2012, MinutesDownload March 20, 2012, Minutes
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13 Human Resources
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13.1 Certificated Personnel Report 📎 1
Attachments
- Certificated Personnel Report PDF · 111.3 KB Open Certificated Personnel ReportDownload Certificated Personnel Report
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13.2 Classified Personnel Report 📎 1
Attachments
- Classified Personnel Report PDF · 64.0 KB Open Classified Personnel ReportDownload Classified Personnel Report
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14 Educational Services
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14.1 Acceptance of Donations 📎 1
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve Acceptance of Donations for April 3, 2012
- From
- Debbie Wong, Assistant Superintendent, Educational Services
Attachments
- Donations 4-3-12 PDF · 13.7 KB Open Donations 4-3-12Download Donations 4-3-12
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14.2 Advanced Placement Physics Course Description 📎 1
- Fiscal Impact
- No impact to the general fund; offering two sections are estimated at $11,315. The cost for the course would be covered by 50% donor funds and 50% matching funds, not to exceed $10,000 from the donor.
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve New High School Course, Advanced Placement Physics B, and the associated core textbook: College Physics; 9th Edition 2012 ; Serway and Vuille
- Board Committee
- Board Curriculum Committee on March 21, 2012
- Background Information
- In an effort to expand the course offerings in the Science Department, give more advanced placement options for students, and more effectively meet students? needs and interests, the high school is seeking to add a new, one-year, Physical Science elective course entitled Advanced Placement (AP) Physics B . This course, if approved, will be offered to 10 th ? 12 th grade students who have successfully completed Algebra II Trigonometry. AP Physics B is a year long course that could be taken either as a first or second year course with the major outcomes to include: a thorough understanding and appreciation of the physical world around them a knowledge of mechanics, the laws of motion and Newton's Laws a knowledge of electricity and magnetism a knowledge of waves, optics, and the nature of light a knowledge of modern physics including relativity and nuclear physics Approval of this course also includes approval of the following course textbook: College Physics ; 9th Edition 2012; Serway and Vuille This course was recommended for approval by the high school Curriculum Council and the Board Curriculum Committee. This course meets the university/college ?d? requirement and an application is pending approval. Fortunately, an anonymous donor will provide up to a $10,000 donation requiring matching funds to offer and sustain the AP Physics B course at San Leandro High School. The District would like to have the course description approved and in our bank of courses ready for students when matching funding becomes available.
- From
- Debbie Wong, Assistant Superintendent, Educational Services
Attachments
- AP Physics B Course Desc PDF · 248.8 KB Open AP Physics B Course DescDownload AP Physics B Course Desc
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14.3 2011-2012 NPS/A Contracts 📎 2
- Fiscal Impact
- $44,557.27 - Special Education funds.
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve non-public school/agency contracts as listed above for the 2011-2012 school year.
- Board Committee
- Not Applicable
- Policy / Code
- Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366
- Background Information
- New non-public school placement contracts for the school year 2011-2012. Student # DOB Cost Location #1 6/4/99 $8,745.00 Children Learning Center #2 03/17/94 $35,812.27 TLC Child and Family Services Total $44,557.27
- From
- Debbie Wong, Assistant Superintendent, Educational Services
Attachments
- Children Learning Center PDF · 97.4 KB Open Children Learning CenterDownload Children Learning Center
- TLC Child and Family Services PDF · 1.8 MB Open TLC Child and Family ServicesDownload TLC Child and Family Services
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15 Business and Operations
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15.1 Resolution #12 ?25 for State Deferral Anticipation Notes (SDAN) for Fiscal Year 2011-2012 Action recorded 📎 3
- Fiscal Impact
- The cost of issuance and all related costs will be $12,000 ($7,000 bond counsel and $5,000 KNN) plus estimated interest of 0.30% (estimated to be $6,533 from May through August). The total cost of $18,533 will be paid out of Unrestricted General Fund.
- To
- Cindy M. Cathey, Superintendent
- Minutes
- Superintendent Cathey explained that Resolution #12-25 requests authorizing the District to borrow money in light of the fact that not only has the State increased its deferral of cash payments, the Governor's 2011-12 Budget packet included the elimination of Redevelopment Agency (RDAs) payment as of February 2012 and the Revenue Limit will be adjusted for the District by a random amount of $4.8M. Noting that while resolutions of this nature have been approved by the Board in the past as a precaution, the District has not had to use them. However, Assistant Superintendent Chin-Bend is predicting that the District will need to borrow this time and has made arrangements to borrow through a special process with the Alameda County Office of Education (which is less expensive than traditional ways) for a maximum of $8 million. Kelling, Northcross & Nobriga (KNN) will serve at the District's financial advisor and Jones Hall Attorneys at Law as District legal counsel.
- Actions
- Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Adopt Resolution #12-25 for issuance of the State Deferral Anticipation Notes (SDAN) 2011-12 Fiscal Year authorizing the District to issue State Deferral Anticipation Notes to be placed with the Alameda County Treasurer for a maximum borrowing of $8 million, with Kelling, Northcross & Nobriga (KNN) to serve as the District?s financial advisor and Jones Hall Attorneys at Law as District legal counsel.
- Board Committee
- Not Applicable.
- Policy / Code
- California Government Code Section 53850 through 53858.
- Background Information
- On July 19, 2011, the Board of Education approved Resolution #11-37 to allow the District to temporarily borrow from other funds if there is temporary shortfall of cash. Education Code Section 42603 permits the Governing Board of any school district to direct that monies held in any fund or account may be temporarily transferred to another fund or account of the district for payment of obligations. The transfer shall be accounted for as temporary borrowing between funds and shall not be available for appropriation or be considered income to the borrowing fund. The resolution that is done annually serves as a precaution in case there is a need to borrow. The District has been managing its cash reserve well and thus far has been able to pay its bills without borrowing from other funds or issuing Tax Revenue Anticipation Notes (TRANs) since 2009 despite the severe reduction of cash payments from the State. The State of California has not only been drastically cutting its funding to school districts but it has also been deferring its cash apportionments to school districts since 2008-2009. The State continues to defer its payments to school districts in 2011-2012 causing school districts like the San Leandro Unified School District (?District?) to receive only 63.55% of cash in relation to its apportionments or entitlements. That means 36.45% of the payments due from the State for 2011-12 will not be received until 2012-13. The time has come when there is a need to borrow. Not only has the State increased its deferral of cash payments, the Governor?s 2011-12 Budget Package included the elimination of Redevelopment Agency (RDAs) payments as of February 2012. As a result, the State Department of Finance has estimated the RDA amounts districts are projected to receive and added that amount to the local property taxes, thereby increasing the property tax portion of districts? Revenue Limit, and reducing the State Aid portion of Revenue Limit funding. The amount of the RDA payment varies district by district, thus the impact also varies by district. For San Leandro USD, the State subtracted a seemingly random amount of $4,815,228 from the District?s State Aid for the period of February through June 2012. This amount supposedly represents the sum of the RDA payments due to SLUSD but the State has not been able to substantiate the amount. Per the Alameda County Office of Education, the amount is supposed to be repaid to the District by January 2013. It is therefore recommended that the Board adopt a resolution to borrow cash in order to cover this shortfall in Revenue Limit. The temporary borrowing will stave off a cash shortfall for the next few months and ensure the required positive cash balance as of June 30 to close the books. District staff is bringing forth the 2011-12 Tax and Revenue Anticipation Notes (TRANs). The attached Resolution No. 12-25 authorizes a not-to-exceed amount of $8 million dollars for optimal flexibility. The TRAN is secured by the State?s deferred Revenue Limit funds. Unlike a regular TRAN, this TRAN is a private placement of the note with the County Treasury instead of a public offering; this will reduce the costs considerably and simplify the issuance process. The interest rate is estimated to be .30% instead of .60%; and additional costs of $20,000 for a rating and an official statement are avoided. This TRAN is anticipated to cost approximately $12,000 for fees and $6,500 for interest, for a total cost of $18,500, compared to a public offering, which is estimated to cost $32,000 in fees and $13,000 in interest, for a total cost of $45,000. Although it would be better not to have to borrow at all, the State has forced the District into this situation. This alternative costs $26,500 less than borrowing from the public financial market. Note Section 6 of the Resolution No. 12-25 mentions the ?Approval of a County Resolution?. Although it is not required by the District to include this in the Board packet, it has been attached for reference. Additionally, a purchase contract between the Alameda County Office of Education and the District is included for reference.
- From
- Song Chin-Bendib, Assistant Superintendent, Business & Operations
Outcome
Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe
Attachments
- County Resolution PDF · 126.9 KB Open County ResolutionDownload County Resolution
- Purchase Contract PDF · 63.4 KB Open Purchase ContractDownload Purchase Contract
- Resolution #12-25 PDF · 109.3 KB Open Resolution #12-25Download Resolution #12-25
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15.2 Contracts for amounts $5,000 or less for fiscal year 2011-2012 📎 1
- Fiscal Impact
- None, but each contract will be funded based on its budget source requested.
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.
- Board Committee
- Finance Committee on June 20, 2011
- Background Information
- Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.
- From
- Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments
- Contracts 5,000 or less April 3 PDF · 13.7 KB Open Contracts 5,000 or less April 3Download Contracts 5,000 or less April 3
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16 Facilities and Construction
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16.1 Amendment #6 to the Jeffery E. Wong Architectural Design Services Contract for the John Muir Middle School Renovation and Upgrade Project 📎 1
- Fiscal Impact
- This Amendment #6 adds $5,500, a 0.7% increase to the prior contract amount, for a total amended contract amount of $768,490. Architectural services are paid through the local Measure B Bond.
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve Amendment #6 for $5,500, a 0.7% increase, to the Jeffery E. Wong Architectural Design Services Contract to add additional design services for the John Muir Middle School Project.
- Board Committee
- Facilities and Technology Committee: March 21,2012
- Background Information
- The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008. The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades. Subsequently the Board approved: Amendment #1 in the amount of $34,100 on December 1, 2009 Amendment #2 in the amount of $5,720 on January 26, 2010 Amendment #3 in the amount of $1,650 on May 18, 2010 Amendment #4 in the amount of $50,520 on June 21, 2011 Amendment #5 in the amount of $20,000 on November 1, 2011 This amendment #6 to the architectural services contract provides architectural design services for the classroom G1 and the adjacent ensemble room to include construction documents with plans and specifications for DSA review and approval for hazmat flooring removal, fixed seat removal, and new vinyl composition flooring. The total fee of $5,500, a 0.7% increase to the prior contract amount of $762,990, brings the new contract amount to $768,490. This change order amount of $5,500 will be transferred from project contingency for a new design budget of $768,490. The architectural fee is 15.7% of the construction budget which is in line with the industry standard for the size and complexity of this multi-year phased modernization project. Contract Summary Description Amendment Amount Contract Running Total Total Contract Increase Amend. # 0 Original contract n/a $651,000 n/a 1 Structural engineering for rooftop units $34,100 $685,100 5.2% 2 Additional Mechanical /Electrical engineering $5,720 $690,820 6.1% 3 Structural engineering for closet seismic anchoring $1,650 $692,470 6.4% 4 Increased ADA access, post & beam, activity rm. $50,520 $742,990 14.1% 5 Add shops to Painting & Lighting project $20,000 $762,990 17.2% 6 Remove worn out & failed seating, new flooring $5,500 $768,490 18.0% Design Services Summary Description Amount Heating system replacement $331,500 Roof replacement $53,500 Restroom renovations $122,000 Classroom painting and lighting $144,000 Subtotal $651,000 Amendment #1 $34,100 Amendment #2 $5,720 Amendment #3 $1,650 Amendment #4 $50,520 Amendment #5 $20,000 Amendment #6 $5,500 Total (Within new adjusted budget) $768,490
- From
- Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments
- Amendment #6 PDF · 21.1 KB Open Amendment #6Download Amendment #6
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16.2 Change Order #12 to the Construction Contract with D. L. Falk Construction, Inc. for the San Leandro High School (SLHS) Career Technical Education (CTE) Project 📎 1
- Fiscal Impact
- The project is funded by Measure B Local Bond and State grant funds. This Change Order #12 represents an increase of $17,558 to the prior contract amount of $4,752,013 for a new contract amount of $4,769,571. The project is within the construction budget of $6,043,298.
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve Change Order #12, in the amount of $17,558, to the Construction Contract with D.L. Falk Construction, Inc. for the San Leandro High School Career Technical Education Project, a 0.4% increase to the prior construction contract amount of $4,752,013.
- Board Committee
- Facilities and Technology Committee March 21, 2012
- Background Information
- Renovation of the CTE Center, Shop Building, was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the renovation. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The project is divided into two phases. Phase one was built primarily over two summers, 2010 and 2011. Phase two is scheduled to be completed over the summer of 2012 while no students are present. The renovation will include structural upgrades, restrooms, new shop equipment, lighting, roofing, painting, and exterior fa?ade improvements. The Board previously approved the construction contract with D.L. Falk Construction Inc. on April 14, 2010. Subsequently the Board approved: Change Order (CO) #1 on December 7, 2010, in the amount of $57,695. CO #2 on January 11, 2011, in the amount of $20,424. CO #3 on February 8, 2011, in the amount of $30,672. CO #4 on April 19, 2011, in the amount of $144,251. CO #5 on July 19, 2011, in the amount of $101,496. CO #6 on July 19, 2011, in the amount of $88,980. CO #7 on August 2, 2011, in the amount of $93,104. CO #8 on August 16, 2011, in the amount of $53,771. CO #9 on September 20, 2011 in the amount of $38,360. CO #10 on October 4, 2011 in the amount of <$345,838>. CO #11 on October 18, 2011 in the amount of $25,098. This CO #12 in the amount of $17,558 is a 0.4% increase to the prior construction contract amount of $4,752,013. The project remains substantially below the construction budget of $6,043,298. The current total project budget for both phases is $10, 281,713. The targeted amount of qualifying expenditures to satisfy the terms of the grants equal $9,000,000. Currently, the District has committed approximately $8,033,581 and expended approximately $7,232,460, on the SLHS CTEC project, with phase two on track to expense the required grant match within budget. CO #12 Summary Item No. Days Amount 12.1 Description: Provide pump for condensate drain at F-1. 0 $ 1,132 Reason: Field Condition Requested by: Architect 12.2 Description: Alter water service to Room 25 in order to relocate doorway 0 $ 3,006 Reason: Unforeseen Condition Requested by: Owner 12.3 Description: Provide additional window trim at W5 windows to hide gaps caused by inconsistent existing opening dimensions. 0 $ 455 Reason: Field Condition Requested by: Owner 12.4 Description: Provide temporary windows in 2 locations to secure openings prior to start of school. 0 $ 975 Reason: Unforeseen Condition Requested by: Architect 12.5 Description: Delete asphalt pavement seal coat 0 $ (619) Reason: Scope Reduction Requested by: Owner 12.6 Description: Locate and repair primary PG&E conduit extending from power pole on Bancroft to original transformer location. 0 $ 18,391 Reason: Unforeseen Condition Requested by: Owner 12.7 Description: Provide underlayment and excessive floor preparation in Rooms 8 and 43. 0 $ 2,941 Reason: Field Condition Requested by: Owner 12.8 Description: Provide floor base and VCT within stairwell area of Shop 503 not called out on drawings 0 $ 232 Reason: Value/Function ability/Flexibility Added Requested by: Owner 12.9 Description: Provide sheet metal trim at existing concrete wall door openings to close gaps from inconsistent door sizes. 0 $ 2,779 Reason: Field Condition Requested by: Owner 12.10 Description: Provide metal roof patch at void in auto shop shed room. Install sheet metal trim at existing door interior openings to close gaps from inconsistent door sizes. 0 $ 1,311 Reason: Field Condition Requested by: Owner 12.11 Description: Install new power pole and additional electrical and data outlets in Rooms 30 & 38 0 $ 2,500 Reason: Value/Function ability/Flexibility Added Requested by: Owner 12.12 Description: Provide credit for installation of exterior signage 0 $ (420) Reason: Scope Reduction Requested by: Owner 12.13 Description: Provide credit for interior painting of Shop 506, Room 21. 0 $ (5,250) Reason: Scope Reduction Requested by: Owner 12.14 Description: Provide credit for all exterior painting 0 $ (8,400) Reason: Scope Reduction Requested by: Owner 12.15 Description: Painting of electrical conduits installed after interior painting. 0 0 Reason: Value/Function ability/Flexibility Added Requested by: Owner 12.16 Description: Relocate dynamometer utilities to avoid conflict with adjacent door. 0 $ 500.00 Reason: Unforeseen Condition Requested by: Owner 12.17 Description: Install new compressed air piping to new HAAS machine in Metal Shop. 0 $ 4,573.00 Reason: Value/Function ability/Flexibility Added Requested by: Owner 12.18 Description: Remove existing security camera conduits and parapet light fixtures for installation of new parapet cap at high roof walls. 0 $ 437.00 Reason: Field Condition Requested by: Architect 12.19 Description: Replace damaged faucet at casework in Shop 507 0 $ 326.00 Reason: Value/Function ability/Flexibility Added Requested by: Owner 12.20 Description: Relocate District furnishings and equipment in order to complete abatement work in Shop 503. 0 $ 520.00 Reason: Unforeseen Condition Requested by: Owner 12.21 Description: Add new panel L4A and replace Panel L4 and Transformer T3a 0 $ 12,769 Reason: Value/Function ability/Flexibility Added Requested by: Architect 12.22 Description: Modifications to asphalt paving and vertical concrete curbs at perimeter fence line. 0 $ 3,870 Reason: Value/Function ability/Flexibility Added Requested by: Architect 12.23 Description: Remove soil termite treatment from scope of work 0 $ (1,000) Reason: Scope Reduction Requested by: Contractor 12.24 Description: Deduct epoxy flooring from Room 506 0 $ (32,970) Reason: Scope Reduction Requested by: Owner 12.25 Description: Construct single janitor's room out of two storage rooms 0 $ 8,675 Reason: Value/Function ability/Flexibility Added Requested by: Owner 12.26 Description: Replace existing wood window frames at Office #23; 0 $ 983 Reason: Value/Function ability/Flexibility Added Requested by: Architect 12.27 Description: Delete installation of door stops at 9 locations where not required 0 $ (158) Reason: Value/Function ability/Flexibility Added Requested by: Architect CHANGE ORDER No. 12 0 $ 17,558 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $4,444,000 $4,444,000 0% CO #1 $57,695 $4,501,695 1.3% CO #2 $20,424 $4,522,119 1.8% CO #3 $30,672 $4,552,791 2.4% CO #4 $144,251 $4,697,042 5.7% CO #5 $101,496 $4,798,538 7.9% CO #6 $88,980 $4,887,518 9.8% CO #7 $93,104 $4,980,622 12.1% CO #8 $53,771 $5,034,393 13.3% CO #9 $38,360 $5,072,753 14.1% CO #10 ($345,838) $4,726,915 6.4% CO #11 $25,098 $4,752,013 6.9% CO #12 $17,558 $4,769,571 7.3% Budget Summary Career Technical Education Project (Shop Building) Soft Cost Budget $3,568,798 Hard Cost Budget Construction Construction Contingency $6,043,298 $604,329 Project Contingency $65,287 Total Project Budget $10,281,712
- From
- Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments
- Change Order #12 PDF · 62.4 KB Open Change Order #12Download Change Order #12
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16.3 Construction Contract with Pacific Contractor?s Group, Inc. for the Garfield and Monroe Elementary Schools Painting & Lighting Project 📎 1
- Fiscal Impact
- The project will be funded by Measure B Local Bond funds. The lowest responsive bid amount is $912,500.
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve the Construction Contract with Pacific Contractors Group, Inc. for the Garfield and Monroe Elementary Schools Painting & Lighting Project.
- Board Committee
- Facilities and Technology Committee: March 21, 2012
- Background Information
- Classroom painting and new lighting at Garfield and Monroe Elementary Schools was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project is scheduled to be completed during the summer 2012 break when no students are present. On February 21, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Garfield and Monroe Elementary Schools Painting & Lighting project. Nine (9) bids were received for the project. The construction budget is $815,662. The lowest responsive, responsible bid is $912,500, which is $96,838 above the construction budget. Since there is an owner controlled allowance of $100,000 for unforeseen conditions already included within base bid, construction contingency and project contingency will be used to fund the contract. Summary of Three Lowest Responsive Bids Contractor Bid Rank Responsive Pacific Contractors Group, Inc. $912,500 1 Yes Industrial Coating and Restoration $924,000 2 Yes Seven Island Painting Inc. $1,039,000 3 Yes Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder, Pacific Contractors Group, Inc., to the Board of Trustees. Budget Summary Current Garfield & Monroe Classroom Painting & Lighting Project Soft Cost Budget $614,634 Hard Cost Budget Construction Construction Contingency $815,662 $81,565 Project Contingency $71,203 Total Project Budget $1,583,064 Revised Garfield & Monroe Classroom Painting & Lighting Project Soft Cost Budget $614,634 Hard Cost Budget Construction Construction Contingency $912,500 $37,625 Project Contingency $18,305 Total Project Budget $1,583,064
- From
- Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments
- Pacific Contractors Group Contract PDF · 22.8 KB Open Pacific Contractors Group ContractDownload Pacific Contractors Group Contract
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16.4 Construction Contract with Zolman Construction, Inc. for the John Muir Middle School Painting & Lighting Project 📎 1
- Fiscal Impact
- The project will be funded by Measure B Local Bond funds. The lowest responsive bid amount is $905,000.
- To
- Cindy M. Cathey, Superintendent
- Quick Summary / Staff Recommendation
- Approve the Construction Contract with Zolman Construction, Inc. for the John Muir Middle School Painting and Lighting Project.
- Board Committee
- Facilities and Technology Committee: March 21, 2012
- Background Information
- Classroom painting and new lighting at John Muir Middle School was identified in the Measure B language. Jeffery Wong Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project is scheduled to be completed during the summer 2012 break when no students are present. On February 28, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Muir Middle School Painting & Lighting project. Eleven (11) bids were received for the project. The construction budget is $1,014,520. The lowest responsive, responsible bid is $905,000, which is $109,520 below the construction budget. Summary of Three Lowest Responsive Bids Contractor Bid Rank Responsive Zolman Construction, Inc. $905,000 1 Yes Seven Island Painting Inc. $917,000 2 Yes Legg, Inc. $968,790 3 Yes Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder, Zolman Construction, Inc., to the Board of Trustees. Budget Summary Muir MS Classroom Painting & Lighting Project Soft Cost Budget $589,107 Hard Cost Budget Construction Construction Contingency $1,014,520 $101,452 Project Contingency $35,594 Total Project Budget $1,740,673
- From
- Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments
- Zolman Contract for Muir Middle School PDF · 23.6 KB Open Zolman Contract for Muir Middle SchoolDownload Zolman Contract for Muir Middle School
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17 ACTION ITEMS - 8:40--9:10 p.m.
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18 Human Resources - 8:40-9:05 p.m.
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18.1 Declaration of Need for Fully Qualified Educators Action recorded 📎 1
- To
- Cindy Cathey Superintendent
- Minutes
- John Thompson, Ed.D., Senior Director II, Human Resources explained this was a document brought forward annually that certifies there is an insufficient number of certificated person who meet the District's specific employment criteria in areas of Mathematics, Science, Special Education and CLAD, and allow the District to hire fully credentialed teachers in these shortage areas. The District is declaring that it has implemented a process of conducting a diligent search and is certifying that it made a reasonable effort to recruit fully credentials teachers.
- Actions
- Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Adopt the Declaration of Need for Fully Qualified Educators
- Board Committee
- Not Applicable
- Policy / Code
- Not Applicable
- Background Information
- A Declaration of Need must be approved at a public meeting of the Board of Education certifying that there is an insufficient number of certificated persons who meet the district's specified employment criteria for the positions listed on the attached form. The Declaration of Need allows the District to hire fully credentialed teachers in the shortage areas of Mathematics, Science, Special Education and CLAD. The District is declaring that it has implemented a process for conducting a diligent search that includes distributing job announcements, and contacting college and university placement centers. The District is also certifying that it made a reasonable effort to recruit fully credentialed teachers. Upon Board approval of the recommendation, documents will be forwarded to the Commission on Teacher Credentialing. The Declaration remains in force until June 30, 2013.
- From
- John Thompson, Ed.D. Senior Director II, Human Resources
Outcome
Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacab
Attachments
- Declaration of Need for Fully Qualified Educators PDF · 120.0 KB Open Declaration of Need for Fully Qualified EducatorsDownload Declaration of Need for Fully Qualified Educators
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18.2 Resolution #12-26 Supplemental Employee Retirement Plan for Non-management Certificated Employees Action recorded 📎 1
- Fiscal Impact
- Potential savings to the District of $527,549 over a five year period.
- To
- Cindy Cathey Superintendent
- Minutes
- Senior Director John Thompson, Ed.D., explained that approval of this resolution will allow the District to offer a Supplemental Employee Retirement Plan (SERP) to non-management certificated employees. This program will provide eligible employees with a monthly income supplement to their regular STRS retirement benefits or other retirement income. The SERP plan provides for supplemental income benefits based on a the following formula: Certificated non-management: 70% of 2011-12 base salary as a spend amount over a five-year period Minimum Retirees: 29 A 5-year Projected Net Costs Savings of $529,547 must be achieved
- Actions
- Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Approve Resolution #12-26 Authorizing the Offering of a SERP to Non-management Certificated Employees.
- Board Committee
- Not Applicable
- Policy / Code
- Not Applicable
- Background Information
- Approval of this resoloution will allow the San Leandro Unified School District to offer a Supplemental Employee Retirement Plan (SERP)to non-management certificated employees. This program will provide eligible employees with a monthly income supplement to their regular STRS retirement benefits or other retirement income. The SERP Plan provides for supplemental income benefits based on a formula as follows: 1. Certificated non- management: 70% of 2011-12 base salary as a spend amount over a five year period 2. Minimum Retirees: 29 3. A 5-year Projected Net Cost Savings of $529,547 must be achieved. The SERP is a voluntary plan for employees who meet certain eligibility guidelines including but not limited to: 1. Employee must be a certificated employee of the San Leandro Unified School District. 2. Employee must be at least 55 years of age by June 30, 2012. 3. Employee must have at least five (5) years of service with the District by June 30, 2012. 4. Employee must be eligible to retire from STRS. 5. Employee must retire from the District by June 30, 2012. 6. Employee must submit a Letter of Resignation with intent to retire and SERP Enrollment Package by May 11, 2012. On behalf of the District, Keenan Financial Services will be the Contract Administrator (contingent on approval of the service agreement between Keenan & Associates and the San Leandro Unified School District). These plans have given eligible employees the opportunity to retire early with a monthly benefit in addition to their CalSTRS retirement plan. Keenan Financial Services will provide group orientation meetings plus individual counseling sessions.
- From
- John Thompson, Ed.D. Senior Director II, Human Resources
Outcome
Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .
Attachments
- Resolution #12-26 Supplemental Retirement Plan (SERP) for Non-management Certificated Employees PDF · 82.4 KB Open Resolution #12-26 Supplemental Retirement Plan (SERP) for Non-management Certificated EmployeesDownload Resolution #12-26 Supplemental Retirement Plan (SERP) for Non-management Certificated Employees
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18.3 Service Agreement Between the San Leandro Unified School District and Keenan & Associates for a Supplemental Retirement Plan Program Action recorded 📎 1
- Fiscal Impact
- Potential savings of $529,547 over a five year period if the SERP requirements are met. If the SERP requirements are not met, a maximum cost of $2,000 could be charged by Keenan & Associates to the San Leandro Unified School District.
- To
- Cindy Cathey Superintendent
- Minutes
- Senior Director II John Thompson, Ed.D., further explained that approval of this service agreement would allow Keenan Financial Services to be the contract administrator for the SERP and be responsible for the establishment, design, implementation, and administration of the SERP. Regarding the 6% commission charge, paid by the Carrier and not the Client, Trustee Prola asked for clarification. It was explained that the "Carriers" are those employees who participate in the plan and the commission amount is based on a percentage of the total premium for the annuity or annuities used to fund the Plan and is at no cost to the District (the "Client).
- Actions
- Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Approve the service agreement between Keenan & Associates and the San Leandro Unified School District.
- Board Committee
- Not Applicable
- Policy / Code
- Not Applicable
- Background Information
- Approval of this service agreement will allow Keenan & Associates to administer a Supplemental Employee Retirement Plan (SERP) to non-management certificated employees in the San Leandro Unified School District. This program will provide eligible employees with a monthly income supplement to their regular STRS retirement benefits or other retirement income. The SERP Plan provides for supplemental income benefits based on a formula as follows: 1. Certificated non- management: 70% of 2011-12 base salary as a spend amount over a five year period 2. Minimum Retirees: 29 3. A 5-year Projected Net Cost Savings of $529,547 must be achieved. Approval of this service agreement would allow Keenan Financial Services to be the contract administrator for the SERP. This means that Keenan Financial Services be responsible for the establishment, design, implementation, and administration of the SERP.
- From
- John Thompson, Ed.D. Senior Director II, Human Resources
Outcome
Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe
Attachments
- Keenan & Associates SERP Service Agreement PDF · 547.1 KB Open Keenan & Associates SERP Service AgreementDownload Keenan & Associates SERP Service Agreement
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18.4 Acknowledgement of Receipt of the San Leandro Teachers?Association?s Initial Proposal to the San Leandro Unified School District. 📎 1
- To
- Cindy Cathey Superintendent
- Minutes
- Trustee Mack-Rose noted that this item was an Information Item and didn't require any action by the Board, noting that the Board acknowledges receipt of the San Leandro Teachers' Association Initial Proposal to the District. The next negotiation date is set for April 20.
- Quick Summary / Staff Recommendation
- Acknowledge receipt of the San Leandro Teachers? Association?s initial proposal to the San Leandro Unified School District.
- Board Committee
- Not Applicable
- Policy / Code
- Government Code 3547
- Background Information
- Government Code 3547 requires school districts to ?sunshine? collective bargaining proposals at a meeting of the board of education. The San Leandro Teachers? Association has submitted its initial proposal to the San Leandro Unified School District (SLUSD) and this proposal is hereby presented for acknowledgement by the SLUSD Board of Education. This acknowledgement presents the public with an opportunity to comment on this proposal consistent with the requirements of Government Code 3547.
- From
- John Thompson Senior Director II, Human Resources
Attachments
- SLTA's Initial Proposal to the SLUSD PDF · 181.6 KB Open SLTA's Initial Proposal to the SLUSDDownload SLTA's Initial Proposal to the SLUSD
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19 Educational Services - 9:05-9:10 p.m.
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19.1 Proposed Stipulated Expulsion Order Action recorded
- Actions
- Motion - Motion made by Lance James and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Approve the recommendation from the Director of Student Support Services for the stipulated expulsion order for E09-11/12
Outcome
Motion - Motion made by Lance James and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .;
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19.2 Proposed Stipulated Expulsion Order Action recorded
- Actions
- Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
- Quick Summary / Staff Recommendation
- Approve the recommendation from the Director of Student Support Services for the stipulated expulsion order for E13-11/12
Outcome
Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .;
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20 ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS-9:10 p.m.
- Minutes
- Trustee Katz-Lacabe commented that he enjoyed the various concerts that have taken place recently. Trustee James attended the San Leandro High School talent show. He attended the Burrell Field groundbreaking, and urged the Board and community to buy a brick to support the complex. Trustee Prola also attended the very successful Burrell Field groundbreaking. Trustee Sullivan stated that as the Season of Service Period of Peace comes to a close, she announced that today marks the 44th anniversary of Martin Luther King, Jr.'s assassination. Trustee Almonte congratulated the Superintendent and team leaders and members for the following accomplishments: 2012 Model School Attendance Review Board, First 5 Alameda County-Every Child Counts, Garfield met all QEIA requirements, and Ed Trust 2011 District Report Card. He would like the Board to recognize Pirates Golf Coach Mitch Miloslavich, and Brandon Dizon, a San Leandro High School junior for winning the Annual Spring Classic Golf Tournament held at Monarch Bay Golf Course on March 26, 2012. This was the first time a high school golfer won this event. Trustee Almonte provided an update on an earlier e-mail he sent to the Superintendent regarding the cleanliness of the Bancroft Middle School track and field on the weekend, stating that a week after the e-mail was sent, he returned to the field and noticed that small debris was all around the field and noticed two males using the grassy wall of the fence as a public restroom. In light of the health hazard this presents to the children, students, and community members who use the track and field, he asked for and received consensus for the Facilities & Technology to discuss and consider bathroom access and liter pickup at Bancroft Middle School. Trustee Carey reminded the Board of the upcoming "Eat Out for Education," and Drakes fundraiser on Friday, April 6. He attended and enjoyed the Burrell Field groundbreaking and purchased Brick No. 2. He also announced that he will be missing the April 17 Board meeting. Trustee Mack-Rose attended the Burrell Field groundbreaking and thanked Robin Michel and all of those who worked so hard to make the groundbreaking successful. Drakes fundraiser this Friday will be benefiting Washington Elementary School. She thanked those who appointed her to the Successor Agency Oversight Board. She received a briefing on what that entails on Monday and the first meeting is Friday. She will be attending an RDA training in Sacramento on Monday, April 23. She will keep the Board informed.
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21 ANNOUNCEMENT
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21.1 Board of Education Meetings
- Minutes
- Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012
- Quick Summary / Staff Recommendation
- Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012
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22 ADJOURNMENT*
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22.1 Time Action recorded
- Minutes
- The meeting was adjourned at 9:34 p.m. in memory of San Leandro Community leader Dale Reed and the seven students who lost their lives at Oikos University.
- Actions
- Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Outcome
Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe
Contracts and agreements on this agenda 8
Extracted automatically from the agenda items and attachments; amounts appear only when printed in the documents.
| Item | Vendor / party | Description | Amount |
|---|---|---|---|
| 14.3 | Children Learning Center | Approve non-public school/agency contracts as listed above for the 2011-2012 school year. | $8,745.00 |
| 14.3 | TLC Child and Family Services | Approve non-public school/agency contracts as listed above for the 2011-2012 school year. | — |
| 15.2 | XCEL Education Services | XCEL Math Camp for 25-35, grades 2-5, Washington Elementary School students, Monday-Thursday | $3,000 ($30/hr.) |
| 16.1 | Jeffery E | Approve Amendment #6 for $5,500, a 0.7% increase, to the Jeffery E. Wong Architectural Design Services Contract to add additional design services for the John Muir Middle School Project. | $5,500 |
| 16.2 | — | Approve Change Order #12, in the amount of $17,558, to the Construction Contract with D.L. Falk Construction, Inc. for the San Leandro High School Career Technical Education Project, a 0.4% increase to the prior... | $17,558 |
| 16.3 | Pacific Contractor?s Group, Inc | Approve the Construction Contract with Pacific Contractors Group, Inc. for the Garfield and Monroe Elementary Schools Painting & Lighting Project. | $912,500 |
| 16.4 | Zolman Construction, Inc | Approve the Construction Contract with Zolman Construction, Inc. for the John Muir Middle School Painting and Lighting Project. | $905,000 |
| 18.3 | Keenan & Associates | Approve the service agreement between Keenan & Associates and the San Leandro Unified School District. | — |