Regular Board Meeting

Quick Summary / Staff Recommendation

Pursuant to Government Code Section 54954 et seq. and 54956.95. Personal injury claim filed by Carenna Rayo against San Leandro Unified School District

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for August 21, 2012.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Goal #5: Ensure Safe and Well Maintained Facilities Assistant Superintendent of Business and Operations, Song Chin-Bendib, presented the Board with an update on the Measure B Savings Projects and the Program Master Schedule. Measure B is the $109 million school facilities bond approved by San Leandro voters in 2006. As of June 30, 2011, the District realized $27 million in Measure B offsets, due to State Matching Funds, Qualified School Construction Bonds (QSCB), and Redevelopment Agency Funds (RDA). The updated Measure B Savings list, which was handed out at the meeting, reflects where the adjustments to the budgets were made. Depending upon the scope of these specific projects, it is expected that these projects will be completed by the end of 2014. Highlights of the presentation included: Priority as outlined in the District Wide Master Plan (1997; updated in 2003) Guiding Principals used in making project recommendations Eligibility for State Matching Funds Maximize Hard Costs; Minimize Soft Costs Architectural Efficiencies Least Disruption to students/educational program No interim housing A summary of Board action regarding Measure B Savings Projects list Project scope additions and reductions List of projects to be done by the District Priority parking lot repairs Priority natural grass and irrigation repairs for elementary and middle schools School Based Health Center Project Middle School security cameras Cafeteria Table repairs The presentation was followed by a conference item to discuss and consider approval of the Measure B Savings projects.

Quick Summary / Staff Recommendation

Goal #5: Ensure Safe and Well Maintained Facilities Assistant Superintendent of Business and Operations, Song Chin-Bendib; Mike Murphy, Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates, will present to the Board an update on the Measure B Savings Projects and the Program Master Schedule. The presentation will be followed by a conference item to discuss and consider approval of the Measure B Savings projects.

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

Projects will be funded from the Measure B savings.

To

Cindy M. Cathey, Superintendent

Minutes

Prior to taking action on the conference item, Kurt Weidmann, Consultant with Harris and Associates, reviewed the Measure B & Measure M Program Master Schedule. It was suggested that, before the chart is posted on the website, the legend at the bottom clarify that the the Board approved revised project priorities are shown in green and red, and that the "Girls Inc Project" be referred to as the "School-Based Health Center."

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the updated list of proposed additional projects to be funded from Measure B savings.

Board Committee

Facilities and Technology Committee meetings: February 16, 2011; March 9, 2011; May 11, 2011; May 25, 2011; June 8, 2011; June 22, 2011; August 2, 2012

Background Information

In July 2006, the Board identified a list of bond projects in the amount of $109 million. That list of bond projects became the list of Board approved bond projects to be funded from Measure B, which was passed by voters in November 2006. With the exception of the Open Space Project, all bond projects listed on the original list are scheduled to be completed by 2012. As of June 30, 2011, the Measure B bond program has realized savings from projects completed under budget, State Matching Funds, Qualified School Construction Bonds (QSCB), Redevelopment Agency (RDA) funds, and interest in the amount of approximately $27 million. The amount may go higher after all projects have been completed. However, even with $109+ million worth of projects funded through Measure B, the San Leandro Unified School District?s unfunded modernization needs equal approximately $250 million. Since the remaining unfunded needs far exceed funding available, the Facilities and Technology Committee provided direction to staff to generate priorities and recommendations for the Board to use in deciding which new projects and scopes could be addressed using the $27 million in savings. In order to identify new projects priorities, staff utilized the SLUSD Board Approved District Wide Master Plan (1997/2003) filtering criteria: Priority 1 ? Health, Safety and Legal Priority 2 ? Building Shell Integrity Priority 3 _ Infrastructure and Utilities Priority 4 ? Classroom /Interior Renovations Priority 5 ? Renovation/New Construction for Education Programs Priority 6 ? Support Spaces for Educational Programs Priority 7 ? Outdoor Spaces Priority 8 ? Athletic Programs Support Facilities Priority 9 ? Renovation/New Construction for Social Services Staff also considered projects/scopes that would reduce the District?s ongoing general fund and operational costs. Three additional factors to be considered at all times in evaluating and ranking the project list are: 1) Energy costs; 2) Maintenance costs; and 3) Operating costs. The proposed list of projects was compiled based on input from the following sources: District Wide Master Plan District Maintenance Department School Site and District Office Administrators Bond Director Program Manager The timeline for this detailed process was February 2011 through July 2011, and included review by the Facilities and Technology Committee at several meetings. Additionally, a sampling of proposed projects was discussed. On July 19, 2011, the Board approved the first 13 items totaling $16,978,500 in the priority order listed. The Board then individually ranked the remaining 12 items and gave staff direction to tally the results. Items #24 and #25, security cameras at the middle schools, were combined as a single item as reflected on the ranked list. On August 2, 2011, the Board approved the prioritized list of proposed additional projects to be funded from Measure B savings. On July 17, 2012, the Board approved reallocating $2,690,789 of Measure B savings to the Measure M San Leandro High School Swim Center and Fields project. $1,000,000 from the District-wide Priority Natural Grass and Irrigation Repair Measure B saving project $1,690,789 from the SLHS Window Modernization Measure B savings project The updated Measure B Savings list reflects where the adjustments to the budgets were made. Depending upon the scope of the specific projects, it is expected that these projects will be completed by the end of 2014. Note: the Measure B Savings project list will be handed out during the Board meeting.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Minutes

Trustee Sullivan reported receipt of the following emails from July 31, 2012, through August 2, 2012: From Robin Michel regarding "News Release: Safe Routes to School Program"; from SLED regarding "Eat Out for Education, Wednesday, August 1, 2012"; from CSBA regarding "Stand Up for Education," and "Message from Director Laura: Female Boardmember Needed for CIF." She also reported receipt of the following emails from August 6, 2012, through August 21, 2012: From CSBA regarding "Stand Up For Education Webcast"; from Senator Corbett regarding "Join Senator Corbett Veterans Resource Fair"; from Hendy Wijaya regarding "San Leandro Indonesian Students Cultural Exchange Performance"; from Robin Michel regarding "Please Join Us for the SLHS Swim Center Groundbreaking on Thursday, August 30, at 4:30 p.m."; from Pacific Educational Group regarding "Summit 2012: Announcing the Return of Brown Space"; and "The Summit for Courageous Conversation October 20-24 in San Antonio, TX," and "Attention Bay Area Educators a Special Opportunity: Creating Equitable Bay Area Schools (CEBAS) Cohorts); and from DR Webinars regarding "ABA and You Inclusive Classroom K-12."

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Minutes

Anita Waldron, on behalf of the San Leandro Teachers' Association, acknowledged the Maintenance Department for all of their hard work at the school sites in preparation for the first day of school, describing the results as "Waterford" crystal. She also acknowledged that SLTA was pleased that all RIFs were reinstated and in light of the few hurdles facing the District, i.e. reduced counselor load, the union is making sure that things are getting done. Tomorrow, August 22, is Planning Day and Ms. Waldron expressed how the teachers value this day, and thanked the District and Board, as not all districts offer it. In addition, she said that the SLTA leadership values the outcome of Measure L (Parcel Tax) and is looking forward to organizing and working together toward a positive result. She invited the Board and staff to a SLTA-sponsored "Welcome Back" event on August 25, 2:30 p.m.-5:30 p.m. at the Veterans' Memorial Building, where they will be recognizing the new teachers.

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Minutes

Superintendent Cathey provided the following report: Thanks to the efforts of the City, the traffic light at the intersection of 136th and Bancroft Avenues will be up and running for the first day of school She offered a big "Thank You" to the District staff for all they have done to prepare for the first day of school, acknowledging the maintenance and custodial staff for the incredibly shiny floors, fresh paint, new lights, clean carpets and mowed lawns (despite limited staffing) While she was unable to attend the Indonesian Dance Performance on August 18, the Superintendent heard that it was very successful and thanked Assistant Superintendent Debbie Wong for her part in the success, and Trustees Mack-Rose, Prola, and Almonte for attending. The Food Service Transition Plan is in place and will be ready for a smooth opening of school, noting that the menus posted on the web and sent to parents will match the food items we serve Staff Development was yesterday and today, reporting that she was able to visit Bancroft Middle School and Jefferson Elementary, and Assistant Superintendent Wong visited McKinley Elementary and the high school With the cut to Instrumental Music, she acknowledged that the Director of Curriculum and Instruction Mike Walbridge and the music department have been working very hard to come up with a plan to integrate instrumental music into the music prep time and keep it cost neutral. The Superintendent clarified the Back to School School. The schedule is as follows: High School Back to School Night will be September 13 Middle School Back to School Night will be September 20 The September 6 Elementary Back to School Night will be rescheduled to possibly September 27

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on August 8 and received a presentation by Chevron on energy solutions; discussed Amendment #1 to the architectural services contract with Jeff Wong Architects for Lincoln High School, which is on the agenda tonight for Board consideration; update on the Arts Education Center including progress on handicap parking, changing the address of the facility, rental fee review/potential promotional rate and the design for the Donor Wall; and other issues related to Measure B and M Bond projects.

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Minutes

Trustee Almonte reported that the Eden Area Regional Occupational Program Governing Board met on August 2, 2012, and approved the following items: Bill Warrants, Personnel action items, Quarterly Report on Williams Act Complaints and Resolutions, DECA Overnight Field Trips for the 2012-2013 school year, contract with CBX for Technology Support of the 2012-2013 school year, contract with Youm-Tzib Software Solutions, Inc. for Attendance for the 2012-2013 school year, listed donations, update 2012-2013 school calendar; and revised calendar of Governing Board meetings for the 2012-2013 year.

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Minutes

The following items were pulled from the Consent Calendar: 13c - Resolution #12-53 in Support of School and Local Public Protection Act (Proposition 30) and Our Children Our Future: Local Schools and Early Education Investment Act (Proposition 38) (James) 16g - Renewal of Mandated Cost Contract with Axiom for 2012-2013 (Prola) With those exceptions, the Consent Calendar was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Special Board meeting held on July 31, 2012.

Attachments

• July 31, 2012, Special Board Meeting Minutes PDF · 69.3 KB ViewOpen July 31, 2012, Special Board Meeting MinutesDownload July 31, 2012, Special Board Meeting Minutes

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Fiscal Impact

The impact to school district if the initiative does not pass is unknown at this time

To

Board of Education

Minutes

Trustee James requested that Proposition 30 and Proposition 38 be considered separately, as he felt that while both measures focus on protecting education, they go about it in different ways, referring to the tax structure. On a motion made by Trustee James and seconded by Trustee Prola, the Board bifurcated the Resolution in order to vote on each proposition separately by a 7-0 vote. Following a brief discussion on the pros and cons of each proposition, the Board took the following action: On a motion made by Trustee James and seconded by Trustee Almonte, the Board voted 7-0 to adopt Resolution #12-53, amended, to support Proposition 30. On a motion made by Trustee Prola and seconded by Trustee James, the Board voted not to support Proposition 38 and that all references to the Proposition be stricken from Resolution #12-53 by a 7-0 vote.

Quick Summary / Staff Recommendation

Adopt Resolution #12-53 to Support Schools & Local Public Protection Act (Proposition 30) and Our Children Our Future: Local Schools and Early Education Investment Act (Proposition 38).

Background Information

The crisis on school funding is at historic proportions, with many districts statewide in jeopardy of not meeting their financial obligations in the next two years. California School Board Association (CSBA) encourages local school districts to adopt resolutions in support of the passage of both the initiatives - Schools and Local Public Safety Protection Act, and Our Children, Our Future: Local Schools and Early Education Investment Act - because each provides revenue to public schools.

From

Cindy M. Cathey, Superintendent

Attachments

• Resolution #12-53 PDF · 103.2 KB ViewOpen Resolution #12-53Download Resolution #12-53

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Attachments

• Classified Personnel Report PDF · 63.2 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Attachments

• Certificated Personnel Report PDF · 76.9 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Fiscal Impact

No Impact to the General Fund; $96,985 from the GEAR UP Grant

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between the San Leandro Unified School District and The Regents of the University of California for the 2012-2013 School Year at San Leandro High School

Background Information

The Memorandum of Understanding with the Regents of the University of California/EAOP was included in the 2008 GEAR UP Grant approved application. Early Academic Outreach Program (EAOP) has been a vital part of increasing the number of students who are eligible to attend the CSU and UC systems at SLHS for over six years now, and since GEAR UP has partnered with EAOP, we have increased the number of students and families who have access to college planning and advising. We have also created/sustained programs to support students, staff, and families such as: College Night, Open House sessions focused on college topics, Pathways to College Workshop, a College Fair, PSAT Academy, college field trips, summer programming, and professional development for staff on the A-G requirements and college preparation, etc. We want to continue these programs for the 2012-2013 school year as well as expand our services to increase student leadership around college preparation and information. The MOU supports a college coordinator, several intern coordinators, and various programs for over 300 students as outlined in Exhibit A of the MOU.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• UCB-EAOP MOU PDF · 75.7 KB ViewOpen UCB-EAOP MOUDownload UCB-EAOP MOU

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Fiscal Impact

No Impact to the General Fund; $90,054.50 from GEAR UP Grant ($64,333.50 TeachBar Tutors, $22,224.30 TeachBar Program Coordinator, $3,496.70 TeachBar materials & indirect costs)

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Memorandum of Understanding Between San Leandro Unified School District and TeachBar Tutoring Services for GEAR UP Cohort at San Leandro High School for the 2012-2013 School Year

Background Information

GEAR UP has implemented several programs to support our GEAR UP cohort at SLHS. Many of our students have areas where they are lacking academic skills or struggle with some of the courses that they enroll in. Thus, for the past two years, we have been partnering with TeachBar Tutoring Services to address the needs of the students. We seek to continue this support through our cohort?s 11 th grade year. Since beginning this partnership, we have continued to see students who are enrolled in the program increase their grades and comprehension at a much faster rate than those who are not a part of our program. Following the success of the configuration of our program for the 2011-2012 school year, we plan to continue the same model for the 2012-2013 school year. TeachBar will implement a 4-day-a-week, 3-hour-a-day tutoring and homework help program. They will provide six tutors Monday-Thursday from 3pm-5:45pm. During that time the tutors will: conduct assessments, provide one-to-one and small group tutoring, and teach mini-lessons. Students will be grouped with tutors by subject and classroom teacher at a 8:1 ratio. With this configuration, we are able to serve 95-150 students per semester. Students will have an opportunity to get tutoring in two subjects per day. All 11 th grade students who received a grade of "C" or lower during the spring semester 2012 will be given priority. In order to continue to carefully monitor our program, keep parents aware of their student's progress, and make connections to the student?s school day, this year we are adding a TeachBar Program Coordinator to the program. This Program Coordinator will monitor the daily tutorials, meet with school day classroom teachers, track student attendance and progress, and communicate regularly with parents and GEAR UP staff. Students in this program are those that need additional time, space, and structure necessary to improve their academic achievement. Those who sign-up for the program must agree to attend all tutoring sessions two-days a week. Attendance is monitored and parents are given attendance and progress reports twice per semester. The hourly tutorial and Program Coordinator rates are $27.85.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• TeachBar MOU PDF · 128.1 KB ViewOpen TeachBar MOUDownload TeachBar MOU

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Fiscal Impact

None to the General Fund. Application is submitted for state and federal categorical funding.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Consolidated Application, Part I for Funding Categorical Aid Programs for 2012-2013.

Background Information

Each year, Districts wishing to receive specific federal/state categorical program funds must submit the annual Consolidated Application (ConApp) for Funding Categorical Aid Programs. Attached is the 2012-2013 application. The District will continue to participate in the following programs: Title I, Title II, Title III (LEP), and Economic Impact Aid. The following schools are identified as Title I: Garfield, Jefferson, McKinley, Monroe, Washington, Wilson, Bancroft, and Muir. The ConApp collects information related to the various programs and affirms agreement with all legal assurances as required by state and federal statutes. The document was reviewed by the DELAC on August 7th and the Parent Empowerment Committee/Interim District Advisory Committee on August 8th. The ConApp, Part I has been revised by the state and is now completed electronically on the Consolidated Application and Reporting System.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• ConApp Part I PDF · 323.8 KB ViewOpen ConApp Part IDownload ConApp Part I

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Fiscal Impact

No cost to the General Fund; $94,954 from the ASSETS grant.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding (MOU) between the San Leandro Unified School District and Bay Area Community Resources for the 2012-2013 school Year at Lincoln High School.

Policy / Code

Board Policy 5123 Promotion/Acceleration/Intervention/Retention

Background Information

The District is in its fourth year of a five year award for the 21st Century After School Education and Safety for Teens (ASSETS)grant. As part of the grant application, SLUSD indicated that it would "include partners with proven success at maintaining a high level of student engagement." The need to expand the partnership with a large non-profit with proven success in running 21st Century Continuation School sites has now become paramount to the continued success of sustaining the grant through years four and five and hopefully beyond. BACR has proven it's ability to accomplish such a partnership throughout the Bay Area in the field of after school programs. After a successful pilot partnership at Lincoln last spring, it will be beneficial for Lincoln to partner with BACR for comprehensive oversite of the after school programs for the 2012-2013 school year. At Lincoln, the attendance target is 65 students per day, a very high percentage of the total student body. BACR will hire a Site Supervisor at 35 hours/week to oversee the daily operation of the program. In addition, BACR intends to hire three core staff of the ASSETS Program at Lincoln to maintain consistency in program elements, relationships with students and staff and overall smooth running of a program that must maintain significant student buy-in in order to achieve grant attendance targets and deeper program success. BACR continues to bring to the table its expertise as a $27.5 million dollar agency, employing over 900 people. Their access to the best pool of staff, volunteers, and best practices in the field of after school programs offers tremendous potential for the continued success of the grant for Lincoln. An agency that has been in the business of providing after school programs for over thirty years, brings not only their expertise, but increased leverage for the long range view of sustainability in a climate of moving targets of categorical funding. Large non-profits also leverage outside funding not available to school districts. BACR offers much as we continue to look to a more full service community schools model for SLUSD. The MOU for 2012-2013 is for $94,954 funded from the ASSETS fund. Consistent with the District's MOUs with lead after school partners like the Boys & Girls Club, "BACR will recruit, screen, employ and administratively support all instructional staff for the program with the exception of SLUSD employees." The proposed MOU is between the District and the agency (BACR) and, as such, BACR will determine all hourly rates for their employees. In addition to a Site Supervisor and Program Staff, BACR will include oversite from a Program Manager who will be able to provide site observations, professional development, grant target monitoring, and coaching that the district does not have the capacity to provide. As one of the largest providers for after school in the Bay Area, they come with a large network of after school expertise that will continue to benefit not only the Lincoln site but the district as a whole in the after school arena.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• BACR MOU 12-13 Lincoln ASSETS PDF · 330.3 KB ViewOpen BACR MOU 12-13 Lincoln ASSETSDownload BACR MOU 12-13 Lincoln ASSETS

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Fiscal Impact

No cost to the General Fund; $15,000 from the ASSETS grant.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding (MOU) Between the San Leandro Unified School District and Girls Incorporated of Alameda County (Girls Inc.) HEART and ACT Programs for the 2012-2013 School Year at San Leandro High School.

Policy / Code

Board Policy 5123 Promotion/Acceleration/Intervention/Retention

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? Girls Inc. was part of our original Grant Application for ASSETS. They continue to be a primary partner in offering their HEART and ACT programs in the fourth year of a five year grant award. Helping Everyone Achieve Respect Together (HEART) and Advocating Change Together (ACT) after-school programs provide health education and advocacy to girls enrolled in the ASSETs program. The ACT program consists of one two-hour meeting per week, immediately following school. HEART provides increasing leadership opportunities for girls the longer they are in the program with up to three years of participation possible. First year Peer Educators have one two-hour meeting a week. Second year Mentors meet 6 times/month for two hours; they also mentor the Peer Educators and provide them with additional trainings. The third year Interns work directly with program staff in leadership and career development roles for five hours/week. Girls in both the HEART and ACT programs receive stipends in line with best practices in youth development. Twenty students will participate each week across the two programs. Girls Inc. has been a long standing partner with SLUSD. They have provided numerous programs over many years that serve girls who attend SLUSD schools. In order to submit our grant application for 21st Century ASSETs funds we needed to show evidence of a collaborative of agencies. Girls Inc. has remained true to this collaborative process; on-going partnership with them continues to be in keeping with the intentions of the original grant application as approved by the California Department of Education. The proposed MOU for 2012-2013 with Girls Inc is for $15,000 as in years past. Girls Inc. will continue to serve the students of SLHS in their steadfast role with the ASSETS program providing signicant leadership and mentoring opportunities for historically underrepresented female students. Furthermore, as a multi-million dollar agency serving Alameda County, they remain key players in the after school sustainability plan for SLUSD. They continue to leverage outside resources for the district and have served not only as after school and community partner, but as the lead agency when applying for government funding to serve students in SLUSD. In addition to their program staff, they place a high value on bringing their most skilled managers, and agency directors to the table to envision the highest possible educational values for the students and families of San Leandro Unified.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Girls Inc. MOU SLHS ASSETS 12-13 PDF · 353.2 KB ViewOpen Girls Inc. MOU SLHS ASSETS 12-13Download Girls Inc. MOU SLHS ASSETS 12-13

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Acceptance of Donations for August 21, 2012

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Donations 8-21-12 PDF · 14.5 KB ViewOpen Donations 8-21-12Download Donations 8-21-12

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Quick Summary / Staff Recommendation

Ratify July payroll in the amount of $1,992,603.06.

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Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50163876 - 88-50168375 in the amount of $5,270,834.92.

Attachments

• Bill Warrants - 88-50163876 - 88-50168375 PDF · 638.8 KB ViewOpen Bill Warrants - 88-50163876 - 88-50168375Download Bill Warrants - 88-50163876 - 88-50168375

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Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for July 2012.

Attachments

• Intra-Budget Transfer PDF · 2.0 MB ViewOpen Intra-Budget TransferDownload Intra-Budget Transfer
• Intra-Budget Revision PDF · 4.1 MB ViewOpen Intra-Budget RevisionDownload Intra-Budget Revision

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the summary spreadsheet for all contracts $5,000 or less for fiscal year 2012-13. The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 and under 8-21-12 PDF · 14.7 KB ViewOpen Contracts $5,000 and under 8-21-12Download Contracts $5,000 and under 8-21-12

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Fiscal Impact

There will be no cost to the San Leandro Adult School or the District.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the agreement between San Leandro Adult School and the Alameda Point Collaborative Apprenticeship Program (APC).

Background Information

This agreement is from the template that San Leandro Adult School has used through the years when entering into a partnership with our other current apprenticeship programs/agencies. (See attached agreement) This agreement will allow adults to become landscape apprentices in the Alameda Point Collaborative Apprenticeship program (APC). This training program consists of over 2,288 hours of study within a two year period, and upon completion, students will become trained landscapers. The theory and on the job training (OJT) will take place at various locations including but not limited to the Alameda Point Collaborative, 677 Ranger Avenue, Alameda, CA 94501. The instructors are provided by APC. There will be no cost for the San Leandro Adult School. Managing all aspects of the program will be the responsibility of APC. Perspective students would register for the program through APC. This program is free to the students. Through APC, students entering the program are guaranteed a paid apprenticeship position throughout the two year program. Apprentices are paid a minimum of $10.00 an hour for at least 20 hours a week. Apprentices receive salary increases periodically throughout the two year training period. As with all apprenticeship programs, the State of California, Department of Industrial Relations, Division of Apprenticeship Standards (DAS), will monitor this partnership, at no cost to the San Leandro Adult School. DAS Apprenticeship Consultant, Victor Rodriguez, is approving this partnership to move forward on behalf of the State of California, once the San Leandro Unified School District Board of Education approves this agreement. The San Leandro Adult School will be the Local Education Agency (LEA) using federal Apprenticeship funds to assist APC. The San Leandro Adult School will retain 20% of all dispersed funds as the LEA and the District would retain 5% of all funding dispersed through San Leandro Adult School.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• APC Agreement PDF · 79.3 KB ViewOpen APC AgreementDownload APC Agreement

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Fiscal Impact

There is no cost to the San Leandro Adult School for partnering with the Masonic Home. The Masonic Home provide a free training facility.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the agreement between San Leandro Adult School and the Masonic Home.

Background Information

This agreement is from the template that San Leandro Adult School has used through the years when entering a partnership with other agencies. (See attached agreement) This agreement will allow San Leandro Adult School Certified Nurse Assistant and Home Health Aide students to complete their clinical training at the Masonic Home. This training program consists of over 220 hours of study within a three month period. The clinical portion of the program consists of a minimum of 120 instructional hours taught at the Masonic Home. The remaining program hours, the theory portion, will take place at the San Leandro Adult School. The instructors for both portions, clinical and theory, are credentialed and approved through the California Department of Public Health. Perspective students would pay and register for the program through the San Leandro Adult School. At the Masonic Home, students would learn basic skills to become employed as a Certified Nurse Assistant and/or Home Health Aid. Curriculum and duties are approved by the Masonic Home, the San Leandro Adult School, and the California Department of Public Health. There is no cost for anything at the Masonic Home. The Masonic Home offers free training at their facility. The San Leandro Adult School pays the instructor. Upon completion of the program, the Masonic Home may elect to offer employment to students. During the training, the Masonic Home staff is able to critique student performance.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Masonic Home Agreement PDF · 75.7 KB ViewOpen Masonic Home AgreementDownload Masonic Home Agreement

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Fiscal Impact

The cost of the contract is not-to-exceed $9,635 which has not increased since 2007-08.

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustee Prola's question regarding the fiscal impact of the contract "not-to-exceed $9,635," Assistant Superintendent Song Chin-Bendib explained that the contract with Axiom includes The 5 mandates not covered in the Block Grant Any new mandate filings for 2012-13 Collection of data for the 40 Block Grant mandates for audit purposes (Aximon is NOT filing the claims but will collect information/data only) The cost is not-to-exceed $9,635 of which $3,300 is for audit defense for the 12 school sites and 10% of claimed amount.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the renewal of Mandated Cost Contract with Axiom for 2012-2013.

Background Information

Mandated cost reimbursements from the State are a major revenue enhancement source for the San Leandro USD subject to the State maintaining its constitutional responsibility. Since 2006-07, San Leandro USD has been filing mandated claims via a contract with Axiom. The District would receive funding from the State whenever the State has set aside actual apportionment for mandated cost reimbursements. However, the funding has been very sporadic and unpredictable even though it is in the State Constitution to reimburse school districts for mandated claims. For the 2012-13 State Budget Act, the Governor has provided an option for school districts to receive mandated activities through participation in a voluntary Mandate Block Grant. If K-12 school districts choose to participate in this Block Grant program, the amount would be $28 per ADA, and for San Leandro USD, the Block Grant amount would be approximately $237,000. This is only a one-time guarantee by the State Constitution. School districts have until September 30, 2012, to notify the California Department of Education (CDE) of their decision on whether or not to accept the block grant funding for 2012-13. There are 40 mandated claims that will be covered by the Block Grant and 5 mandates NOT in the Block Grant. For the 2010-11 fiscal year, the District had filed a total of $329,000 mandated claims through the tradition filing method. If the same mandated activities were to occur in 2012-13, it can be assumed that there would be about $329,000 to be paid by the State in the future. However, staff is recommending that the District participates in the Mandate Block Grant. The key reason is that the $237,000 Block Grant is a guarantee, and the District would receive the funding this fiscal year. Given the dismal deferral of revenue limit apportionment by the State, the District just like a lot of other districts, need to borrow cash to pay bills. The cash from the Block Grant would help somewhat in mitigating the District?s fiscal challenges, and providing support to the children?s education today. If the District decides to continue the traditional filing method, the estimated $329,000 would be a debt of the State, and will be paid, someday. The attached contract with Axiom includes: The 5 mandates not covered in the Block Grant Any new mandate filings for 2012-13 Collection of data for the 40 Block Grant mandates for audit purposes (Axiom is NOT filing the claims but will collect information/data only). The cost is not-to-exceed $9,635 of which $3,300 is for audit defense for the 12 school sites and 10% of claimed amount.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• 2012-13 Axiom Contract PDF · 98.8 KB ViewOpen 2012-13 Axiom ContractDownload 2012-13 Axiom Contract

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Fiscal Impact

Architectural services and construction costs are paid through the local Measure ?B? General Obligation (GO) Bond, Measure B savings/State matching funds, and Measure M GO Funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #1, in the amount of $11,000, to the Architectural Services Agreement with Jeffery Wong Architects for the Lincoln High School Renovation and Upgrade project.

Board Committee

Facilities & Technology Committee: August 8, 2012

Background Information

On March 1, 2011, the Board of Education approved Jeffery Wong Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond. The Board of Education has also previously approved Jeffery Wong Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. The original agreement was approved by the board on December 6, 2011, which included the following scope: Measure M Repaving of existing parking lot and basketball court areas Installation of new basketball standards and hoops Installation of a new shade structure Installation of a par course Measure B Renovation of existing buildings to include siding, roofing, and painting Renovation or replacement of existing restroom building Addition of office entry door canopy for weather protection Expansion of existing storm water drainage system Installation of new potable water line from existing EBMUD meter Installation of new parking lot lighting Installation of new security gating Measure B Savings Installation of a double wide ?large classroom? building Installation of new landscaping During the past year, the Division of the State Architect (DSA) changed their field review procedures for fire life safety, structural, and accessibility compliance. In some cases, DSA is now requiring entire site to be upgraded to newly adopted codes and ordinances. Their former practice was to allow Districts to waive certain requirements for upgrades at facilities constructed under prior codes through an approach described as ?Grandfathering.? Unfortunately, DSA does not allow grandfathering for the alarm system and is requiring that the fire alarm system in the existing buildings on the Lincoln High School Campus be upgraded. Jeffery Wong?s consulting electrical engineer provided a conceptual cost estimate of $35,000 for the installation of the fire alarm system. However, the actual cost will be determined when the District get a price quote from a contractor, which could be higher or lower than the $35,000. This amendment #1, in the amount of $11,000, provides the electrical engineering and architectural design services to provide for the fire alarm system upgrades. The majority of the fee is direct electrical engineering costs with a small portion for architectural administration associated with DSA approval and additional construction. Using a relative price comparison between construction costs and design costs is not appropriate in this instance. The design cost is directly related to the number of hours and level of effort required by the electrical engineer producing the drawings and specifications. Contract Summary: Item Fee Running fee total % Increase Original Contract $188,000 $188,000 0.0% Amendment #1 $11,000 $199,000 5.8%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #1 - Jeff Wong PDF · 15.5 KB ViewOpen Amendment #1 - Jeff WongDownload Amendment #1 - Jeff Wong

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Fiscal Impact

$14,720.00, funded through Measure M.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve invoices #C7534 and #C7535 for use of the Chabot College Athletics Fields during the displacement of the San Leandro High School football teams during the Replacement of existing Swim Center, Track & Fields.

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the San Leandro Unified School District Pacific Sports Complex and Burrell Field, the renovation of a new track and field at John Muir Middle School, projects at all school sites throughout the District, and the replacement of the existing obsolete swim center, track and fields located on the San Leandro High School campus with new facilities that meet current standards and program needs. Replacement of the existing swim center, track and fields displaces our sports teams and requires staff to find alternative athletic fields and facilities to allow our teams to both practice and complete. Attached are the Request(s) for Use of College Facilities submitted by the District to Chabot College, and two invoices for use of Chabot Athletic Field(s) for the following dates: Varsity and Junior Varsity Football Games August 31, 2012 October 12, 2012 November 1, 2012 Freshman Football Games August 23, 2012 September 6, 2012 September 15, 2012 September 20, 2012 October 6, 2012 Freshman Rehearsals October 18, 2012 October 25, 2012 The amount due for Invoice #C7534 (varsity and junior varsity) is $12,610.00; and the amount due for #C7535 (freshman) is $2,110.00, for a total of $14,720.00.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Chabot Facility Use - August, October, November PDF · 714.8 KB ViewOpen Chabot Facility Use - August, October, NovemberDownload Chabot Facility Use - August, October, November
• Chabot Facility Use - SLHS Freshman PDF · 725.7 KB ViewOpen Chabot Facility Use - SLHS FreshmanDownload Chabot Facility Use - SLHS Freshman
• Invoice - SLHS Freshman PDF · 26.6 KB ViewOpen Invoice - SLHS FreshmanDownload Invoice - SLHS Freshman
• Invoice - SLHS Varsity PDF · 26.9 KB ViewOpen Invoice - SLHS VarsityDownload Invoice - SLHS Varsity

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

None to the General Fund

To

Board of Education

Minutes

President Mack-Rose said that the Board will be considering approving the Employment Contract for the Superintendent, stating that "Pursuant to the Employment Agreement between the District and the Superintendent, prior to the expiration of the Employment Agreement, the Board can decide whether or not to renew the Agreement for a new term. The Superintendent's Contract has been revised to ensure the agreement language is both clear and aligned to Education Code, and has been reviewed and amended by legal counsel." She further stated that recognizing that the District is facing severe budget challenges, the Superintendent is choosing to donate to the District an amount equal to the step increase (approximately $10,731) associated with this contract, upon approval by the Board. The Board thanked Superintendent Cathey for "hanging in there" during these challenging times and for her generous offer.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Employment Agreement between the San Leandro Unified School District and the Superintendent.

Board Committee

Non Applicable

Policy / Code

Employment Agreememt between the District and the Superintendent

Background Information

Pursuant to the Employment Agreement between the District and the Superintendent, prior to the expiration of the Employment Agreement, the Board can decide whether or not to renew the Agreement for a new term. The Superintendent?s Contract has been revised to ensure the agreement language is both clear and aligned to Education Code, this agreement has been reviewed and amended by legal counsel. The Board will consider approving the attached Employment Agreement for the Superintendent. The agreement includes changes to the following sections: Section I. Term of Contract Section IV: Compensation Section A. Salary* Section C1: Benefits Section VII: Evaluation ? NOTE: Recognizing that the district is facing severe budget challenges, the Superintendent is choosing to donate to the District an amount equal to the step increase (approximately $10,731) associated with this contract, upon approval by the Board of Education.

From

John Thompson, Senior Director II, Human Resources

Attachments

• Superintendent's Contract PDF · 27.0 KB ViewOpen Superintendent's ContractDownload Superintendent's Contract

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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To

Cindy M. Cathey, Superintendent

Minutes

The Board received for information the San Leandro Adult School Course Offerings for the 2012-2013 school year.

Quick Summary / Staff Recommendation

Receive information on the San Leandro Adult School Course Offerings for the 2012-2013 school year.

Background Information

Attached is the course listing for the San Leandro Adult Education Courses of Study for the 2012-2013 school year. Due to the flexibility of Tier III funds, the California Department of Education is not requiring the approval of the courses until 2013. We continue, however, to provide the Board and public with informatin of the courses being offered by the San Leandro Adult School.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Adult School Courses 12-13 PDF · 89.5 KB ViewOpen Adult School Courses 12-13Download Adult School Courses 12-13

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Minutes

Miscellaneous receipts in the amount of $14,164,035.39 has been deposited in the the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $14,164,035.39.

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Fiscal Impact

The costs of the approved Measure B & M projects are funded from the November 2006 (Measure B) and the November 2010 (Measure M) General Obligation Bonds as well as State Grants.

To

Cindy M. Cathey, Superintendent

Minutes

The Board received for information the Measure M & B Master Schedule Update.

Quick Summary / Staff Recommendation

Receive for Information the Measure B & M Master Schedule Update.

Board Committee

Facility & Technology Committee: August 2, 2012

Background Information

The Board of Education previously approved: The Measure B Bond Program master schedule on July 11, 2007. The Measure M Bond Program master schedule on September 20, 2011. On February 28, 2012, the Board of Education previously received for information the combined Measure B and M Bond Program master schedule update. Staff has continued to refine the comprehensive master schedule for both Bond Measure B and Bond Measure M projects, combining: 1) the last year of the Measure B program, 2) the Measure M program, and 3) the Measure B Savings projects. Based upon this schedule update, construction on all projects would be completed in December 2014. Contract, Division of the State Architect (DSA), and Office of Public School Construction (OPSC) closeout activities are expected to be complete by mid-2015.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Minutes

Regular Board Meeting - September 5, 2012 (Cancelled) Special Board Meeting - September 11, 2012 (City Council Chambers) Regular Board Meeting - September 18, 2012 Regular Board Meeting - October 2, 2012 Tentative Board Meeting/Work Session - October 9, 2012 (District Office) Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Regular Board Meeting - September 5, 2012 (Wednesday) Special Board Meeting - September 11, 2012 (District Office) Regular Board Meeting - September 18, 2012 Regular Board Meeting - October 2, 2012 Tentative Board Meeting/Work Session - October 9, 2012 (District Office) Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The Board meeting was adjourned at 8:35 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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