Regular Board Meeting

Minutes

Trustee Katz-Lacabe was absent from the vote.

Actions

Motion - Motion made by Ron Carey and a seconded by Lance James. Vote: Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Morgan Mack-Rose.

Quick Summary / Staff Recommendation

Approve the Special Board meeting agenda for September 18, 2012.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board President. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

A public hearing was held regarding Sufficiency of Instructional Materials for the 2012-2013 school year.

Quick Summary / Staff Recommendation

Public Hearing comments are limited to 3 minutes per speaker, subject to adjustment by the Board President. Members of the audience who wish to address the Board regarding the Public Hearing are asked to completed the yellow card available at the entrance and submit it to the Board President.

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Fiscal Impact

State Instructional Materials and Lottery Funds are used to purchase textbooks and instructional materials.

To

Cindy M. Cathey, Superintendent

Minutes

Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. If the Board of Education determines that there are insufficient textbooks and/or instructional materials, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons and take any action to ensure that each pupil has sufficient textbooks or instructional materials within two months of the beginning of the school year in which the determination is made. This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2012-2013 school year and offers them the opportunity to address the Board regarding this matter. On a motion made by Trustee Sullivan and seconded by Trustee Almonte, the Board opened the Public Hearing regarding Sufficiency of Instructional Materials for for the 2012-2013 school year by a 6-0 vote. Trustee Katz-Lacabe was absent. No comments were received from the audience. On a motion made by Trustee Sullivan and seconded by Trustee James, the Board closed the Public Hearing regarding Sufficiency of Instructional Materials for the 2012-2013 school year by a 6-0 vote. Trustee Katz-Lacabe was absent.

Quick Summary / Staff Recommendation

Conduct public hearing. Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. If the Board of Education determines that there are insufficient textbooks and/or instructional materials, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons and take any action to ensure that each pupil has sufficient textbooks or instructional materials within two months of the beginning of the school year in which the determination is made. This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2012-2013 school year and offers them the opportunity to address the Board regarding this matter.

Policy / Code

Education Code Sections 60119, 60252 and 9531(c)

From

Debbie Wong, Assistant Superintendent, Educational Services

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

State Instructional Materials and Lottery Funds are used to purchase textbooks and instructional materials.

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Katz-Lacabe was absent from the vote.

Actions

Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution No. 12-58 regarding Sufficiency of Instructional Materials for the 2012-2013 school year.

Policy / Code

Education Code Sections 60119, 60252 and 9531(c)

Background Information

Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. The District has worked diligently to ensure schools have appropriate State approved standards-based core academic instructional materials in every classroom. The District process for acquiring textbooks and instructional materials is consistent with the content and cycles of the curriculum framework adopted by the State Board of Education.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Res 12-58 textbooks PDF · 47.1 KB ViewOpen Res 12-58 textbooksDownload Res 12-58 textbooks

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Minutes

Trustee Katz-Lacabe was absent from the vote.

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Attachments

• Certificated Personnel Report PDF · 76.0 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 17.6 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve request for San Leandro High School to discard damaged textbooks.

Policy / Code

Board Policy 3270 Education Code 60500

Background Information

In accordance with Board Policy BP 3270, San Leandro High School seeks to dispose of damaged textbooks. (Refer to attached listing for specific information.)

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• SLHS Damaged Textbooks-Discards PDF · 45.1 KB ViewOpen SLHS Damaged Textbooks-DiscardsDownload SLHS Damaged Textbooks-Discards

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Fiscal Impact

No impact to the General Fund; $20,600 from Resource 0903, Medicare Administrative Activities (MAA) funds

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Renewal Contract Agreement between San Leandro Unified School District and Eagle Software for 2012-2013

Background Information

The District established a contract with Eagle Software in 2001 for use of the Aeries Student Information System to maintain all student data, which in turn supports information into CALPADS. The annual renewal of our contract with Eagle Software for the use of our Aeries Student Information System (SIS) is $20,600.00 for 2012-13. The attached document outlines the renewal notice and breakdown of school and district costs.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Aeries Renewal PDF · 76.7 KB ViewOpen Aeries RenewalDownload Aeries Renewal
• Aeries cost breakdown PDF · 82.8 KB ViewOpen Aeries cost breakdownDownload Aeries cost breakdown

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Fiscal Impact

$ 1,408.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2012-2013 school year.

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 05/03/98 $704.00 Progressus Therapy Company # 2 05/01/01 $704.00 Progressus Therapy Company Total $1,408.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Progressus Therapy Company PDF · 375.3 KB ViewOpen Progressus Therapy CompanyDownload Progressus Therapy Company

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Fiscal Impact

No impact to the General Fund; 7.5% of the District's Medi-Cal Reimbursement, which is approximately $4,500 for this service

To

Cindy Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement between San Leandro Unified School District and San Joaquin County Office of Education for LEA Medi-Cal Billing Services

Background Information

Like the other districts in our Special Education Local Plan Agency (SELPA), the District would like to contract with San Joaquin County Office of Education (SJCOE) who will facilitate the processing of Medi-Cal claims, including training, monthly management reports, technical assistance, and timely preparation and submission of the claims. These claims are generated by our psychologists and speech and language pathologists. The cost will come from 7.5% of the District's Medi-Cal claims. We have been utilizing San Joaquin COE for many years, and this year they have reduced their percentage of the claims from 10% to 7.5%, enabling districts to recoup more revenue. Attached is the contract agreement outlining the services.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• SJCOE Medi-Cal Billing Service Agreement PDF · 154.5 KB ViewOpen SJCOE Medi-Cal Billing Service AgreementDownload SJCOE Medi-Cal Billing Service Agreement

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #12-60 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #12-60 - Discard of Obsolete Equipment PDF · 101.5 KB ViewOpen Resolution #12-60 - Discard of Obsolete EquipmentDownload Resolution #12-60 - Discard of Obsolete Equipment

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 and under 9-18-12 PDF · 14.3 KB ViewOpen Contracts $5,000 and under 9-18-12Download Contracts $5,000 and under 9-18-12

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Minutes

Regular Board Meeting - October 2, 2012 Special Board Meeting - October 9, 2012 (District Office) Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 (District Office) Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Regular Board Meeting - October 2, 2012 Special Board Meeting - October 9, 2012 (District Office) Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 (District Office) Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 11:19 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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