Regular Board Meeting

0 CALL TO ORDER/ROLL CALL - 6:00 P.M.

Minutes: The meeting was called to order by President Mack-Rose at 6:02 p.m. It was noted that all Board members were present with exception of Trustee Sullivan, who would not be in attendance this evening, and Trustee Katz-Lacabe.

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1 PUBLIC TESTIMONY - CLOSED SESSION ITEMS

Minutes: There were no public comments regarding the closed session agenda.

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2 RECESS INTO CLOSED SESSION - 6:00 P.M.

Minutes: The Board recessed into closed session at 6:04 p.m.

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2.1 Student Expulsions; Education Code 35146 and 48918(c)

2.2 Public Employee Discipline/Dismissal/Release/Hiring; Government Code Section 54957

2.3 Conference with Labor Negotiator; Government Code Section 54957.6

2.4 Conference with Real Property Negotiator - Property: Government Code Section 54956.8

Quick Summary / Staff Recommendation: Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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3 RECONVENE TO OPEN SESSION - 7:00 p.m.

Minutes: The Board reconvened into open session at 7:04 p.m. It was noted that Trustee Katz-Lacabe arrived at 6:05 p.m.

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3.1 Report on Closed Session Action

3.2 Pledge of Allegiance

Minutes: President Mack-Rose led the Pledge of Allegiance to the Flag. Following the Pledge, President Mack-Rose welcomed and introduced this year's Student Board Member, Elisha Feliciano, who is a senior at San Leandro High School.

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3.3 Approval of Agenda Action recorded

Minutes: A motion was made by Trustee Katz-Lacabe and seconded by Trustee Prola to approve the agenda; however, President Mack-Rose noted that two items, 21a-Recommendation for Readmission from Expulsion for student E03-11/12, and 21b-Recommendation for Readmission from Expulsion for student E0-11/12 needed to be pulled from the agenda. With that, a substitute motion was made, and the agenda was approved as amended.
Actions: Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve the Regular Board meeting agenda for October 2, 2012.

Outcome

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose

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3.4 LEGAL STATEMENT

Quick Summary / Staff Recommendation: Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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4 PARKS & RECREATION COMMISSION REPORT - 7:05-7:10 p.m.

Minutes: Evelyn Gonzalez, District representative to the Recreation and Parks Commission provided the following report. Highlights included: On September 9, approximately 200 people attended the City's first Bike Party; noting that the San Leandro Sports Foundation donated $500 to the event, making this a very high-impact, low-cost event. She thanked the Recreation and Parks Commissioners, the San Leandro Sports Foundation, Safe Routes to School, San Leandro Police Department and Jamba Juice for their help in making the event a success. The City is looking at having another Bike Party in the spring and through the summer next year. She highlighted the Graffiti Removal Report stating that new this year the Public Works Department is using recycled paint which is greener and cheaper. Summer swimming pool usage was at a all-time high, adding that this year the Aquatic's Center had its first-time booking for a private party East Bay Mud (EBMUD) is planning preventative maintenance work on the Chabot Dam in the fall of 2014, bringing to mind the potential impact on the community and school district with the amount of truck traffic expected. She shared the contact information and website where you can view the work plan and schedule.

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5 CELEBRATING OUR SCHOOLS - 7:10-7:25 p.m.

5.1 McKinley Elementary School

Minutes: McKinley School Fourth Grade Teacher, Mr. Luan Truong, supports student self expression with instruction on Haiku poetry writing culminating with a Poetry Slam event. The following 4th graders replicated the Poetry Slam by performing their Haikus for the Board of Education and the public. Rebekah Kirby Kathy Grunow Gavin Link Joanna Maldonado Kalkidan Kebede Carlos Schmidt (read by Mr. Truong) Tamia Minor Amaryllis Gomez Milton Johnson
Quick Summary / Staff Recommendation: McKinley School Fourth Grade Teacher, Mr. Luan Truong, supports student self expression with instruction on Haiku poetry writing culminating with a Poetry Slam event. The following 4th graders will replicate the Poetry Slam by performing their Haikus for the Board of Education and the public. Rebekah Kirby Kathy Grunow Gavin Link Joanna Maldonado Kalkidan Kebede Carlos Schmidt Tamia Minor

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6 PUBLIC TESTIMONY ON NON-AGENDA ITEMS - 7:25-7:30 p.m.

Minutes: There were no public comments on non-agenda items.

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7 PRESENTATIONS - 7:30-7:45 p.m.

7.1 Proposed District Goals 2012-2013

Minutes: Superintendent Cindy Cathey provided the Board with a presentation outlining the proposed 2012-2013 District Goals. Building upon the previous year?s goals, it is recommended that the district ?stay the course? and continue to focus on the following six major goals: Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well-being of every student Goal #2: Ensure the financial stability and efficiency of the District Goal #3: Provide effective and timely communication and community engagement Goal #4: Human resources: recruit and support outstanding employees Goal #5: Ensure safe and well-maintained facilities Goal #6: Board Governance The presentation identified the subgoals to support each goal as well as the major areas of work to address each subgoal over the course of the school year. The goals were presented for discussion and possible approval. Staff recommended that the Board approve the goals to establish direction for the 2012-2013 school year. The goals will be posted on the website following the Board's consideration. Presentation highlights included: "Learning by Doing Together" is the theme for this year The goals and associated details reflect research-based best practices It should be noted that the goals/subgoals and their identified work are based upon the Board approved District Instructional Focused Plan, the county and state approved Title I District-wide Program Improvement Plant and the county and state Title III Improvement Plan Upon approval of the 2012-2013 district Goals, staff will monitor implementation and effectiveness of the work to meet the goals Progress toward meeting the goals will be presented to the Board three times this year (December, March, June) The goals will be adjusted based upon challenges, limitations, fiscal realities, etc. Provide Board with end of year report on progress and next steps (July) On a annual basis, these goals are also used to evaluate the effectiveness of the Superintendent Comments and questions from the Board included: Pleased that we still have Measure B savings, that the goals will be posted on the website, and that we are not considering this "cement" but a living document that needs to grow with the District Would like to see data regarding the effectiveness of the Companion classes Develop a Strategic Plan on how to continue to maintain the facilities Under Goal #6 Board Governance, combine subgoal A and B (which are similar) As a way of communicating the importance of significant outreach to staff as to the direction and amount of work involved, in addition to the website, have a copy of the goals posted in the lunch room at each of the school sites Excited about calling out the need to integrate Special Ed. training in all of our professional development
Quick Summary / Staff Recommendation: Superintendent Cindy M. Cathey will provide the Board with a presentation outlining the proposed 2012-2013 District Goals. Building upon the previous year?s goals, it is recommended that the district ?stay the course? and continue to focus on the following six major goals: Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well-being of every student Goal #2: Ensure the financial stability and efficiency of the District Goal #3: Provide effective and timely communication and community engagement Goal #4: Human resources: recruit and support outstanding employees Goal #5: Ensure safe and well-maintained facilities Goal #6: Board Governance The presentation will identify the subgoals to support each goal as well as the major areas of work to address each subgoal over the course of the school year. The goals are presented for discussion and possible approval. Staff is recommending that the Board approve the goals and establish direction for the 2012-2013 school year.

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8 CONFERENCE ITEM - 7:45-8:00 p.m.

8.1 Approval of Conference Items

Quick Summary / Staff Recommendation: These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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9 General Services

9.1 2012 - 2013 Proposed District Goals Action recorded 📎 1

Fiscal Impact: The goals will be implemented based upon the availability of General and Categorical funds as appropriate.
To: Board of Education
Actions: Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve the 2012-2013 District Goals
Background Information: It is the role of the Board of Education to set policy and direction for the school district. One way that the Board sets direction is through the establishment of annual goals. The goals represent broad categories that reflect Board priorities. Staff is recommending that the Board adopt the following six major goals: Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well-being of every student Goal #2: Ensure the financial stability and efficiency of the District Goal #3: Provide effective and timely communication and community engagement Goal #4: Human Resources: recruit and support outstanding employees Goal #5: Ensure safe and well-maintained facilities Goal #6: Board Governance Within each of the goals listed above, staff has identified subgoals and tasks as the most effective way to reach the goal/subgoal. Details of each work is listed on the attached document for Board consideration. In times of serious budget cuts which have profoundly impacted the ability of all staff across the District to meet the demands place upon them, it is critical that the most essential, highest leverage work be the focus of how we spend our time. Where appropriate, the goals and associated detail reflect research-based best practices. It should be noted that the goals/subgoals and their identified work are based upon the Board approved District Instructional Focused Plan, the county and state approved Title I District-wide Program Improvement Plan and the county and state Title III Improvement Plan. Upon approval of the 2012-2013 District Goals, decisions regarding what to work on and what not to work on shall be filtered through the Board approved goals. Progress toward meeting the goals will be presented to the Board three times each year. On an annual basis, these goals are also used to evaluate the effectiveness of the Superintendent.
From: Cindy M. Cathey, Superintendent

Outcome

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose

Attachments

Draft 2012-2013 District Goals PDF · 124.1 KB Open Draft 2012-2013 District Goals Download Draft 2012-2013 District Goals

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10 REPORTS - 8:00-8:20 p.m.

10.1 Correspondence

Minutes: Trustee Sullivan was absent from the meeting, so there wasn't a correspondence report.

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10.2 Student Board Member Report

Minutes: Student Board member Elisha Feliciano provided the Board with an update on activities at the San Leandro High School campus and the Fred T. Korematsu campus. Highlights included: The lanyard policy has been difficult; however, it really helps identifying those who belong at the school site. This year freshmen I.D.s are vertical and upper classmen are horizontal. In addition, students who do not wear their lanyard will receive detention, something that is being enforced at the site Feedback from the freshmen campus indicates that the "life style" has improved - students are able to interact more with staff, and are making friends; however, it can be crowded at lunch Renovations are underway at the track and pool. The football team is practicing at McKinley in the interim. While tryouts for winter sports has been difficult, students are looking forward to the new facilities The new crosswalk at the intersection of 136th and Bancroft has been very helpful. Students can cross safely and get to school on time Students have been very involved in the Measure L campaign While Burrell Field is being renovated, the football games are being held at Chabot College Upcoming events include: October 12 - Homecoming Game at Chabot. Following the game there will be a rally to kick-off Spirit Week and a Homecoming Dance

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10.3 Union Representative Reports

Minutes: Anita Waldren, on behalf of the San Leandro Teachers Association, thanked the Board, the administrators for their support of the SLTA Stand Fundraiser Event for Measure L on September 25 where approximately 175 SLTA members attended. She reported that SLTA has given $10,500 to Measure L and there is more to come from CTA and the fundraiser. While it has been challenging to rally the teachers to participate in the phone bank and precinct walking due to school conflicts, she reported that they are encouraging teachers that it's not necessary to stick to the site-scheduled date, stating that SLTA wants Measure L to pass. She thanked the students for their participation. SLTA is also working very hard in support of Proposition 30 and the rejection of Proposition 32. Upcoming events include: Tuesday, October 30, SLTA is hosting our new teacher workshop from a union perspective The last Tuesday in November the CTA specialist on Special Education has been invited to speak to teachers on special education law She thanked Superintendent Cathey for encouraging maintaining a positive relationship with our bargaining units. Recognizing that "it takes a village" she invited participation to bring test scores up, and to look at what is working and what is not working in our efforts to close the achievement gap. She thanked everyone for their time and support stating, "together we will pass Measure L."

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10.4 Superintendent's Report

Minutes: Superintendent Cathey provided that following report: The Elementary School Task Force has completed their first two (out of six) PLC sessions, noting that the feedback has been overwhelmingly positive Andrew Gordon and Elena Ball have been providing a presentation to the English Learners at the secondary schools to help them understand the CELDT test and what that assessment is all about, what a gift it is to be bilingual, and walk them through the reclassification process As a Program Improvement District, we have been working with Napa, Solano County to monitor and measure progress and support implementation. As part of that requirement, rather than the traditional walk-throughs district-wide, classroom/school visits will be conducted differently this year Back to School Nights are completed and all went well The CTE Ribbon cutting last week was very exciting and the tour of the facility was amazing She, along with Trustee Prola, attended the City's farewell reception for Jacqui Diaz and Luke Sims Assistant Superintendent Debbie Wong and she participated in a field trip to two school based health centers in Oakland USD - Chappell Hayes Health Center/McClymonds Youth & Family Center at McClymond High School and Shop 55 Wellness Center at Oakland High School Saturday Night, September 29, she attended the "Evening Among the Stars " dinner/fundraiser for Keep the Music Rockin Foundation Wednesday, October 3, is "Eat Out for Education" along with the SLED Board meeting where a free community film screening of the "American Teacher" will be shown Thursday, October 4, is the 2012 Alameda County Teacher of the Year Awards, at the Castro Valley Center for the Arts, where Jennifer Achten from John Muir Middle School and Eden Area ROP, Deborah Reinerio, San Leandro High School, are among those being recognized

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11 BOARD COMMITTEE REPORTS - 8:20-8:30 p.m.

11.1 City/District Liaison Committee

Minutes: Trustee Katz-Lacabe reported that the City/District Liaison Committee met on September 20 and discussed the "Weight of the Nation" documentary event sponsored by Councilmember Gregory and featured a panel of experts including Dr. Iton. The committee received updates on Measure B and Measure M, discussed a possible shared City/District Communication position; and a City/District Art concept such as San Leandro High School students contributing art work to be viewed at the Village Market Place as well as the new sports complex.

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11.2 Facilities & Technology Committee

Minutes: Trustee Prola reported that the Facilities and Technology Committee met on September 19, and discussed three items: The Arts Education Center Donor Wall where the committee is favoring a permanent installation of the plaques, along with an electronic projection wall; an update on portables at Washington Elementary School; and potential funding options for energy sustainability and/or solar projects under Measure M.

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12 CONSENT ITEMS - 8:30-8:50 p.m.

12.1 Approval of Consent Items Action recorded

Minutes: The following items were pulled from the Consent Calendar: 14c - Resolution #12-63 Filipino American History Month - October 2012 (Almonte) 16a - Contracted Services Agreement between San Leandro Unified School District and L & M Consultants at San Leandro High School for the 2012-2013 School Year (James) 16b - Contracted Services Agreement between San Leandro Unified School District and Consultant Diana Levy of Pacific Education Group for Professional Development in the 2012-2013 School Year (Prola) 17d - Legal Services Agreement with Dannis, Woliver & Kelley, LLP for Fiscal Year 2012-2013 (Prola) With those exceptions, the Consent Calendar was approved as amended.
Actions: Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Outcome

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose

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13 General Services

13.1 Approval of Minutes - September 11, 2012 📎 1

Quick Summary / Staff Recommendation: Approve the minutes of the Special Board meeting held on September 11, 2012.

Attachments

Special Boad Meeting Minutes - September 11, 2012 PDF · 236.6 KB Open Special Boad Meeting Minutes - September 11, 2012 Download Special Boad Meeting Minutes - September 11, 2012

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13.2 Approval of Minutes - September 18, 2012 📎 1

Quick Summary / Staff Recommendation: Approve the minutes of the Regular Board meeting held on September 18, 2012.

Attachments

Regular Board Meeting Minutes - September 18, 2012 PDF · 63.5 KB Open Regular Board Meeting Minutes - September 18, 2012 Download Regular Board Meeting Minutes - September 18, 2012

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13.3 Resolution #12-63 Filipino American History Month - October 2012 Action recorded

To: Board of Education
Minutes: Trustee Almonte thanked the Board for the acknowledgment and recognition of the month of October 2012, as Filipino American History Month.
Actions: Motion - Motion made by Hermy Almonte and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve Resolution #12-63 Filipino American History Month - October 2012.
Policy / Code: Senate Concurrent Resolution 48
Background Information: The District seeks to ensure that individuals and groups of all races and ethnicities feel included, acknowledged, and respected for their individual and collective contributions and for the richness their contributions bring to our communitities and our nation. To that end, the Board of Education seeks to recognize October as Filipino American History Month as one way to celebrate and teach about the Filipino American history and culture. Staff are encouraged throughout the year, but especially during the month of October to bring to the forefront those contributions and celebrations of our Filipino American community. Resources will be shared with school sites to help facilitate the study of Filipino culture and history. Resolution No. 12-63 Filipino American History Month is attached.
From: Cindy M. Cathey Superintendent

Outcome

Motion - Motion made by Hermy Almonte and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Ro

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13.4 Reimbursement of $5,000 to Citizens for San Leandro Schools 📎 1

Fiscal Impact: $5,000 from the General Fund
To: Board of Education
Quick Summary / Staff Recommendation: Approve reimbursement of $5,000 to the Citizens for San Leandro Schools for services provided by a consultant to the District not the Citizens for San Leandro Schools
Background Information: The state of California continues to be in a fiscal crisis and the schools have been profoundly impacted over the last five years due to drastic budget cuts and on-going cash deferrals to K-12 education. San Leandro Unified School District has been fiscally conservative and managed to keep the District solvent for the current year and two out years as required by the County Office of Education. The community has been exceptionally forward thinking and supportive of the schools by passing two bond measures (Measure B and Measure M). Through innovative thinking and effective fiscal management with Measure B, the District turned the $109M bond funds into $138M through our aggressive pursuit of state matching funds and other grants. Unfortunately, bond funds can only be used for capital improvements. They cannot be used for programs and services for students. While the District has been exceptionally frugal with it funds, the fact remains that of the eighteen districts in the County of Alameda, San Leandro is the lowest total revenue district in the county. This means that we receive less money per pupil from the state of California than any other district in our county. This is the money that is used for programs, personnel and support services. Given the desire for more local control, many districts have a Parcel Tax to help offset the shortfall of funds from the state. Of the eighteen districts in Alameda County, ten districts currently have a parcel tax with some having more than one parcel tax. The decision to pursue a parcel tax was not a decision that was taken lightly by the San Leandro Board of Education. During the months of October ? December, the District worked with an outside consultant to evaluate the feasibility of a parcel tax. Based upon polling results, the Board made the decision to put a parcel tax on the November 6, 2012 ballot. The parcel tax is called Measure L. This consultant working with the District from October ? December, was erroneously paid $5,000 from the Citizens of San Leandro Schools fund and should have been paid from District funds. The Citizens for San Leandro Schools did not contract with the consultant at that time as the Board had not decided to pursue a parcel tax and no campaign work was being done. The District contracted with the consultant and the consultant should have been paid from district funds. To correct the error, the District is reimbursing the Citizens for San Leandro Schools for the fees associated with the consultant. The invoice for services rendered and backup documentation is attached.
From: Cindy M. Cathey Superintendent

Attachments

Reimbursement of $5,000 to Citizens for San Leandro Schools PDF · 118.0 KB Open Reimbursement of $5,000 to Citizens for San Leandro Schools Download Reimbursement of $5,000 to Citizens for San Leandro Schools

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13.5 Resolution #12-59 Proclaiming October 1-5, 2012, as "International Walk or Roll to School Week" and Designating October 3, 2012 as "Walk or Roll to School Day" 📎 1

To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Adopt Board Resolution #12-59 Proclaiming October 1-5, 2012, as "International Walk or Roll to School Week" and Designating October 3, 2012 as "Walk or Roll to School Day"
Policy / Code: Board policy 5030, Student Wellness
Background Information: In recognition of the importance of physical activity to the health and well-being of our students and our community, the Board of Education will consider adoption of Resolution proclaiming October 1-5, 2012, as "International Walk or Roll to School week." This event is held worldwide and encourages parents, teachers, children and community leaders to increase awareness of the need for walkable communities in order to benefit the health, safety, and welfare of the individual and the environment. By proclaiming this week of October 1-5, 2012, as "International Walk or Roll to School Week", the District will deepen the discussion around the importance of physical fitness, using alternative forms of transportation and being in the outdoors. All schools will be encouraged to promote physical fitness at their sites by encouraging "Walk and Roll" activities to celebrate the benefits of walking and bicycling. The value of this event and efforts to encourage walking and biking are aligned to District Goal #1: Educate the Whole Child-Ensure the academic, physical, social and emotional well-being of every child. Additionally, the benefits of carpooling or using mass transit include a reduction in congestion, traffic, noise and pollution around or school sites and in our city. when students see adults modeling such behaviors, they are more likely to develop important life-long habits of walking and biking for regular exercise and cardio-vascular health. we are encouraging the community to safely walk or bicycle to school the week of October 1-5 in support of International Walk or Roll to School week, and desgnate October 3, 2012, as "Walk or Roll to School Day", and encourage everyone to consider the health and safety of children this week and every week throughout the year.
From: Debbie Wong, Assistant Superintendent, Educational Services

Attachments

Resolution #12-59 International Walk or Roll to School Week PDF · 61.4 KB Open Resolution #12-59 International Walk or Roll to School Week Download Resolution #12-59 International Walk or Roll to School Week

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14 Human Resources

14.1 Certificated Personnel Report 📎 1

Attachments

Certificated Personnel Report PDF · 76.8 KB Open Certificated Personnel Report Download Certificated Personnel Report

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14.2 Classified Personnel Report 📎 1

Attachments

Classified Personnel Report PDF · 16.9 KB Open Classified Personnel Report Download Classified Personnel Report

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14.3 Internship Agreement 📎 1

Fiscal Impact: There is no fiscal impact to the general fund.
To: Cindy Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve the internship agreement with Brandman University.
Board Committee: Not applicable
Policy / Code: District Goal #4
Background Information: The District maintains internship agreements with colleges and universities throughout the Bay Area and State. Many internship agreements are approved annually with each college/university. Approval is requested for internship agreement with Brandman University for September 1, 2012 to August 31, 2017.
From: John Thompson, Ed.D. Senior Director II-Human Resources

Attachments

Brandman Internship Agreement PDF · 259.4 KB Open Brandman Internship Agreement Download Brandman Internship Agreement

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15 Educational Services

15.1 Contracted Services Agreement between San Leandro Unified School District and L & M Consultants at San Leandro High School for the 2012-2013 School Year Action recorded 📎 1

Fiscal Impact: No impact to the General Fund; up to $10,000 from SLHS EIA Budget
To: Cindy M. Cathey, Superintendent
Minutes: Responding to Trustee James' question regarding the need for these services, Assistant Superintendent Debbie Wong explained that these services continue the development of the administrator team and teacher leadership team and their school through training and facilitation support for the design and development of the Leadership Strategic Planning Initiative, Professional Learning Communities (PLCs) coaching support, and Principal and Administrative Team coaching for results. When asked about the fiscal impact, Assistant Superintendent Wong indicated that depending on funding this may be the last year.
Actions: Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve the Contracted Services Agreement between San Leandro Unified School District and L & M Consultants at San Leandro High School for the 2012-2013 School Year
Background Information: In 2011-2012, the District contracted services with Dr. Mary Hopewell of L & M Consultants for building and strengthening the administrator and teacher leadership focus on instructional improvement at San Leandro High School. In assessing the foundational needs to support SLHS, the District is seeking to contract with L & M Consultants in order to continue to deepen and implement a strategic leadership initiative with a goal to advance leadership and learning to benefit the whole school community using a professional learning community (PLC) approach. In addition to this scope of work, the new contract will provide training and facilitation support for the design and development of the Leadership Strategic Planning Initiative through June 2013. Dr. Hopewell will also support the implementation of PLCs which was launched at the high school last year. Dr. Hopewell will also provide administrative ?coaching for results? to strengthen leadership effectiveness including administrators and teacher leaders. Mary Hopewell has 25 years high school experience, 10 of those years as a high school principal. Her motto is ?Assisting organizations to achieve their highest potential?. In addition to the planning, travelling, and following up time, the contracted services also include 29 full days for training and facilitation support for the design and development of the Leadership Stategic Planning Initiative, Professional Learning Communities (PLCs) coaching support, and Principal and Administrative Team coaching for results. As the agreement states, because it's a project, all of the peripheral overhead is subsumed versus billed separately, again to make the agreement more cost effective and providing the school unlimited phone consultations, emails, etc. This expenditure has been approved by the School Site Council.
From: Debbie Wong, Assistant Superintendent, Educational Services

Outcome

Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

L & M Consultants PDF · 131.0 KB Open L & M Consultants Download L & M Consultants

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15.2 Contracted Services Agreement between San Leandro Unified School District and Consultant Diana Levy of Pacific Education Group for Professional Development in the 2012-2013 School Year Action recorded 📎 1

Fiscal Impact: $9,900 from the District Program Improvement Year 3 Corrective Action Budget
To: Cindy M. Cathey, Superintendent
Minutes: Trustee Prola commented that the District has been focusing on equity work for some time, accelerating student learning to close the achievement gap. And, while the District is making strides, she raised a concern regarding the impact of the training on instructional strategies. She is looking for evidence of results. Assistant Superintendent Wong explained that it is essential to continue strengthening and sharpening highly proficient and successful leaders and building teacher leader expertise so they lead the school and district toward meeting the needs of all students. Having said that, this year the contract is two-pronged: (1) The consultant will provide leadership development, coaching, and a learning platform through, "Creating Equitable Bay Area Schools" (CEBAS) at three of our Principals' meetings, and (2) she will also work with our two coaches to provide E 3 "Engaging Equity Everyday" teacher professional development to build everyday race consciousness and examination of how daily teaching promotes equity. Trustee James felt there needs to be something more inclusive as there are additional equity issues facing the District. Trustee Mack-Rose said that comments shared to her by teachers about trainings is the "lack of application." She also stated that while she is a strong proponent of professional development, she is concerned that with additional professional development comes increased time teachers are out of the classrooms. She believes that we should be looking at more effective solutions (such as having the Lawrence Hall of Science provide a "hands-on" lesson for the classes; or having half-day trainings with early out for the students) so that students are not losing full days of instruction by having substitutes for so many days.
Actions: Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; No Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve the Contracted Services Agreement between San Leandro Unified School District and Consultant Diana Levy of Pacific Education Group for Professional Development in the 2012-2013 School Year
Background Information: To meet our District goal focusing on equity, accelerating student learning to close the achievement gap, and through making strides on our District Instructional Focus Plan/LEAP Addendum, it is essential to continue strengthening and sharpening highly proficient and successful leaders and building teacher leader expertise so they lead their schools and the District towards meeting the needs of all students. In our LEAP Monitoring Plan, the District addresses two areas of need: E.5.1.2 The District continues to provide leadership training and ongoing support for site administrators so that they can effectively support/monitor implementation of the adopted standards-based instructional program, the intervention system, and the academic achievement of all students. G.7.3.1 District provides all teachers, coaches, and administrators with training focused on direct instruction, student engagement strategies, differentiated instruction and use of universal access. To address these areas, the District proposes to contract with consultant Diana Levy from Pacific Educational Group to provide professional leadership development, coaching, and a learning platform through, ?Creating Equitable Bay Area Schools? (CEBAS) at three of our Principals' meetings and at teacher trainings. These sessions will focus on strengthening and practicing our leadership skills in an effort to close the achievement gap. In addition, this year we will be providing 2 sessions of E3 "Engaging Equity Everyday" teacher professional development to build everyday race consciousness and examination of how daily teaching promotes equity, tools to design high leverage instructional strategies, including site-based inquiry work around racial equity and culturally responsive pedagogy, build the ability to identify and challenge systems of racial inequity and the capacity to collaborate and communicate for positive change. See the attached scope of work and the timeline.
From: Debbie Wong, Assistant Superintendent, Educational Services

Outcome

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; No Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

Consultant Contract_Diana Levy PDF · 220.4 KB Open Consultant Contract_Diana Levy Download Consultant Contract_Diana Levy

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15.3 Contract Services Agreement between San Leandro Unified School District and Robert "Bo" Orloff for Informational Technology Services for the 2012-2013 School Year 📎 1

Fiscal Impact: This contract details a compensation rate of $60/hour not to exceed $6,000 for 2012-2013 funded from Bancroft EIA funds.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve the Contract Services Agreement between San Leandro Unified School District and Robert "Bo" Orloff for Informational Technology Services for the 2012-2013 School Year
Background Information: This contract is to renew Robert "Bo" Orloff's services as an Informational Technology and repair consultant for Bancroft Middle School. Bo has provided IT support for the last 10 years. He has supported all staff with computers, printers, technology concerns, repairs and software support. Working with the librarian to identify needs of support for teachers, Bo comes approximately three times a month to repair, install and/or maintain both IBM and Mac computers. He also provides valuable assistance in the use of software. His services assist both staff and students, making school technology accessible. Bancroft Middle School Site Council approved the contract.
From: Debbie Wong, Assistant Superintendent, Educational Services

Attachments

R Orloff-Bancroft PDF · 54.2 KB Open R Orloff-Bancroft Download R Orloff-Bancroft

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15.4 2012-2013 Non-Public School/Agency Contracts 📎 5

Fiscal Impact: $504,147.78 - Special Education funds.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve non-public school/agency contracts as listed above for the 2012-2013 school year.
Board Committee: Not Applicable
Policy / Code: Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366
Background Information: New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 2/2/96 $13,942.50 CLC # 2 7/15/94 $27,680.00 STARS HS # 3 1/30/00 $29,733.00 Seneca Family of Agencies # 4 3/17/94 $210,338.00 Milhous School # 5 4/22/97 $222,454.28 Summitview Child & Family Services Total $504,147.78
From: Debbie Wong, Assistant Superintendent, Educational Services

Attachments

CLC PDF · 107.0 KB Open CLC Download CLC
STARS HS PDF · 93.2 KB Open STARS HS Download STARS HS
Seneca Family of Agencies PDF · 102.5 KB Open Seneca Family of Agencies Download Seneca Family of Agencies
Milhous School PDF · 293.6 KB Open Milhous School Download Milhous School
Summitview Child & Family Services PDF · 282.0 KB Open Summitview Child & Family Services Download Summitview Child & Family Services

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15.5 Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Boys & Girls Club to implement and jointly operate an after school (ASES)"Students with Special Needs Program" at John Muir Middle School. 📎 1

Fiscal Impact: $9,450 from Special Education Resource 6500
To: Cindy M. Cathey
Quick Summary / Staff Recommendation: Approve the Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Boys & Girls Club to implement and jointly operate an after school (ASES)"Students with Special Needs Program" at John Muir Middle School.
Policy / Code: Board Policy 5123 Promotion/Acceleration/Intervention/Retention
Background Information: After entering into a similar MOU with the Boys & Girls Club of San Leandro to serve students with Special Needs at the Monroe ASES Program, it became evident that a need exists to serve students with Special Needs in the John Muir ASES Program. The Club will employ and administratively supervise all "Students with Special Needs" Program staff. The program staff will be on campus 3.5 hourse each day from 2:30-6pm. The District will provide funding for the "Students with Special Needs" Program at John Muir ASES in the amount of $15/hour. This amount covers one staff working 3.5 hours each day and supply costs. The estimated cost for the 12 -13 school year is $9,450. The District will provide the funding from Resource 6500 in Special Education.
From: Debbie Wong, Assistant Superintendent, Educational Services

Attachments

Students with Special Needs Monroe ASES 12-13 PDF · 244.3 KB Open Students with Special Needs Monroe ASES 12-13 Download Students with Special Needs Monroe ASES 12-13

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16 Business and Operations

16.1 Ratification of Payroll

Quick Summary / Staff Recommendation: Ratify September payroll in the amount of $5,310,944.82

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16.2 Approval of Bill Warrants 📎 1

Quick Summary / Staff Recommendation: Approve Bill Warrants #88-50180075 - 88-50182716 in the amount of $2,784,520.56

Attachments

Bill Warrants #88-50180075 - 88-50182716 PDF · 443.1 KB Open Bill Warrants #88-50180075 - 88-50182716 Download Bill Warrants #88-50180075 - 88-50182716

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16.3 Intra-Budget Transfers and Revisions 📎 2

Quick Summary / Staff Recommendation: Approve the request for Intra-Budget Transfers and Revisions for August 2012.

Attachments

Intra-Budget Transfer PDF · 1.3 MB Open Intra-Budget Transfer Download Intra-Budget Transfer
Intra-Budget Revision PDF · 6.7 MB Open Intra-Budget Revision Download Intra-Budget Revision

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16.4 Legal Services Agreement with Dannis, Woliver & Kelley, LLP for fiscal year 2012-2013 Action recorded 📎 1

Fiscal Impact: Legal fees are budgeted in the 2012-2013 General Fund budget for services and are only spent as needed.
To: Cindy, M. Cathey, Superintendent
Minutes: Trustee Prola noted that in the contract the legal firm charges for travel time in addition to their service fees and wanted to know where the firm was located. Staff explained that the firm has offices in San Diego, Los Angeles, and San Francisco, however, most of the District's business has been handled through emails and phone calls, so travel expense time has been limited. It was also noted that both the District and attorney is very conscious about scheduling meetings when the attorney is the San Francisco Bay Area, so that travel costs are minimal.
Actions: Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve the Legal Services Agreement with Dannis, Woliver & Kelley, LLP for fiscal year 2012-2013
Policy / Code: Education Code 33129 and 42127
Background Information: The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District?s needs. In this search, staff has identified Dannis, Woliver, and Kelley as having the legal expertise necessary to assist the District in dealing issues related personnel matters, special education matters, and other general legal matters as needed. The District has worked with the firm for the past two years. Recognizing that these are fiscally challenging times, the firm has agreed to not increase their rates for the 2012-2013 school year. The district is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.
From: Song Chin-Bendib, Assistant Superintendent, Business & Operations

Outcome

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose

Attachments

DWK Agreement for 2012-13 PDF · 161.1 KB Open DWK Agreement for 2012-13 Download DWK Agreement for 2012-13

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16.5 Agreement for 2012-2013 for Career/Occupational Training Program with Eden Area Regional Occupational Program (ROP) 📎 1

Fiscal Impact: The proposed contract has no cost to the district for fiscal year 2012-2013
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve the renewal for 2012-2013 Career/Occupation Training Program with Eden Area Regional Occupational Program (ROP).
Background Information: This contract is to renew the services provided by Eden Area Regional Occupational Program (ROP). Eden ROP will provide for the Career/Occupational Training Program prepared and offered by the ROP and delivered by the instructional staff of the district. The District will be compensated only for the ADA generated up to the agreed cap of 98 ADA. Revenue is transferred to the District monthly with a final calculation in June. ROP anticipates 17 sections (attachment A) and a cap of 98 ADA. Revenue to be generated by the District is calculated at 75% of $2,933.33 per ADA a total of $215,600 for fiscal year 2012-2013.
From: Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

Eden ROP 2012-2013 Contract PDF · 1.2 MB Open Eden ROP 2012-2013 Contract Download Eden ROP 2012-2013 Contract

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16.6 Contract with California Property Record Systems (CPRS) to Maintain and Update the San Leandro Unified School District?s Inventory Master File 📎 1

Fiscal Impact: The total cost for CPRS Fixed Asset and Inventory Solutions is $1,800.00, plus data entry of $0.40 cents per each add/delete/change transaction, to be paid from the General Fund.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve the CPRS Fixed Asset and Inventory Solutions contract for fiscal year 2012-13.
Policy / Code: Ed. Code 35168
Background Information: Per Education Code 35168, the governing board of each school district, shall establish and maintain a historical inventory, or an audit trace inventory system, or any other inventory system authorized by the State Board of Education, which shall contain the description, name, identification numbers, and original cost of all items of equipment acquired by it whose current market value exceeds five hundred dollars ($500) per item, the date of acquisition, the location of use, and the time and mode of disposal. A reasonable estimate of the original cost may be used if the actual original cost is unknown. California Property Record Systems (CPRS) maintains the District?s fixed assets/inventory database as the District does not have the internal capacity and resources to carry out an item-by-item recording, costing and compilation into the database. The District has contracted with CPRS to maintain and update the District inventory master file. This is to renew the agreement with CPRS for fiscal year 2012-2013. The cost of $1,800.00 plus data entry of 40 cents per each add/delete/change transaction done by CPRS. Last Year, the District spent an additional $390 on data entry fees.
From: Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

CPRS Contract 2012-2013 PDF · 1017.1 KB Open CPRS Contract 2012-2013 Download CPRS Contract 2012-2013

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16.7 Resolution No. 12-62 Proclaiming the Week of October 15 ? 19, 2012 as National School Lunch Week 📎 1

To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Adopt Resolution No. 12-62 proclaiming the week of October 15 ? 19, 2012 as National School Lunch Week.
Policy / Code: Board Policy 5030 Student Wellness; Board Administrative Regulation 5030 Student Wellness
Background Information: The Food and Nutrition Services Department request that the Board adopt Resolution No. 12-62 proclaiming the week of October 15 ? 19, 2012, as National School Lunch Week. National School Lunch Week is a special week made possible by the School Nutrition Association, national affiliate of the California School Nutrition Association. Each year a campaign is developed that helps give attention to the school lunch program focusing on the benefits of school meals. The primary goal of the School Nutrition Program is to improve the health and nutritional status of students. This year?s National School Lunch Week theme is: ?School Lunch ? What?s Cooking?? Districts across the nation are celebrating the positive changes that have been made in school lunch programs with the implementation of the USDA new nutritional standards. The new meal pattern ensures that students are offered both fruits and vegetable every day of the week Increased offerings of whole grain-rich foods Must only offer fat-free or low-fat milk varieties Limit calories based on the age of children being served to ensure portion size Increase the focus on reducing amounts of saturated fats, trans fats and sodium Further, the National School Lunch Week 2012 theme encourages the opportunity to try something new and promote locally sourced foods.
From: Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

Resolution #12-62 - National School Lunch Week PDF · 79.3 KB Open Resolution #12-62 - National School Lunch Week Download Resolution #12-62 - National School Lunch Week

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16.8 Contract with US Bank for a New Bank Account and Merchant Account to Operate the Box Office and Ticketing System at the Arts Education Center (AEC) 📎 1

Fiscal Impact: All fees will be paid out of the theater budget from rental revenue.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Contract with US Bank for a New Bank Account and Merchant Account to Operate the Box Office and Ticketing System at the Arts Education Center (AEC).
Background Information: As the District continues to market the Theater in the Arts Education Center, the demand for a ticketing system has grown. In order to operate the Box Office and new Ticketing System at the Arts Education Center (AEC), it is necessary to open and operate a checking account and a merchant account with US Bank. Performing Arts Center is the name used for the theater in the Arts Education Center for marketing purposes. The District has contracted with Vendini to provide ticketing services for the AEC/Performing Arts Center. The checking account will be used to deposit revenue from the ticket sales that is received online and in person. It will also be used to pay for all expenditures incurred. The merchant account is necessary to process credit card transactions to generate the revenue. The revenue received into the merchant account is transferred into the checking account within one day. The cost of operating these accounts with US Bank is based on usage and fees associated with such accounts which are basically same as those for other industries. Any check issued below $500 requires one signature while anything above $500 will require two signatures: Theater Supervisor or a signature from either of the Accounting Manager, Director of Fiscal Services, or the Assistant Superintendent of Business and Operations. Bank statements will be reconciled by the Accounting Manager on a monthly basis. Checks issued will be reviewed/audited monthly or sooner when an audit is required related to online banking. The administrator ? Director of Fiscal Services - is the authorized personnel to do the online banking and the alternate is the Accounting Manager. Checks issued can be viewed online on a daily basis. The merchant banking process is standard like any other credit card industry. Clients will swipe their card through Authorize.net as the gateway, and then it goes to Elavon, which is US Bank credit card processing system. Once the sales are processed, the total sales for the day are transferred to the Arts Education Center/Performing Arts Center Checking account. Charges and fees for using this system are as follows: $0.25 - Per transaction $7.00 - PCI Security program $25.00 - Chargeback fee $20.00 - Return Item fee (NSF) $35.00 - Minimum Discount charge
From: Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

US Bank Contract PDF · 333.5 KB Open US Bank Contract Download US Bank Contract

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16.9 Contracts for amounts $5,000 or less for fiscal year 2012-2013. 📎 1

Fiscal Impact: None, but each contract will be funded based on its budget source requested.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.
Board Committee: Finance Committee on June 20, 2011
Background Information: Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.
From: Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

Contracts $5,000 or Less PDF · 11.5 KB Open Contracts $5,000 or Less Download Contracts $5,000 or Less

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17 Facilities and Construction

17.1 Amendment #2 to the Architectural Services Agreement with AEDIS Architecture & Planning for the San Leandro Unified School District Sports Complex and Burrell Field Projects 📎 1

Fiscal Impact: The cost of architectural services ($23,057) is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve Amendment #2, in the amount of $23,057, to the Architectural Services Agreement with AEDIS Architects for the San Leandro Unified School District Pacific Sports Complex and Burrell Field.
Board Committee: Facilities and Technology Committee: September 12, 2012
Background Information: On March 1, 2011, the Board of Education approved AEDIS Architecture & Planning (AEDIS), through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through Measure M, the $50.1 million school facilities bond passed by San Leandro voters on November 2, 2010. On March 15, 2011, the Board approved AEDIS to provide architectural design services, in the amount of $1,075,125, for the replacement of the athletic facilities at the Pacific Sports Complex and Burrell Field. On March 22, 2011, the first of several Conceptual Design Team meetings was held to gather design ideas from District staff, user groups, and community members. During the subsequent four meetings input was received that a designated children?s play area should be incorporated into the design. Additionally, after investigation into the abandoned irrigation water well staff developed a recommendation that the well be renovated. Resurfacing the well will provide water resources for the grass fields and this save on operational costs. On January 24, 2012, the Board approved Amendment #1 to the Architectural Services Agreement with AEDIS Architectural & Planning for the Pacific Sports Complex, in the amount of $71,464, to provide for the design of both the children?s play area and renovations to the irrigation water well. Subsequently, the District has entered into an agreement with Gateway Buena Park (Marina Square), which will allow the District use of the a triangular piece of land (?the Marina Sliver?). Because of multiple changes to the Pacific Sports Complex and Burrel Field, the Alameda County Fire Department has mandated that the District add a new fire line and hydrants to the project. Amendment #2 would expand the AEDIS Scope of Work to include the design of the new fire line and hydrants, and the landscape and irrigation of the Marina Sliver. Contract Summary Item Amount Running Total Percent Increase Initial contract $1,075,125 $1,075,125 n/a Amendment 1 $71,464 $1,146,589 6.6% Amendment 2 $23,057 $1,169,646 2.0%
From: Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

Amendment #2 with AEDIS PDF · 14.6 KB Open Amendment #2 with AEDIS Download Amendment #2 with AEDIS

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17.2 Amendment #3 to the Architectural Services Agreement with AEDIS Architecture & Planning for the San Leandro Unified School District Sports Complex and Burrell Field Projects 📎 1

Fiscal Impact: The cost of architectural services is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve Amendment #3, in the amount of $118,890 to the Architectural Services Agreement with AEDIS Architects for the San Leandro Unified School District Sports Complex and Burrell Field.
Board Committee: Facilities and Technology Committee: September 12, 2012
Background Information: On November 2, 2010, San Leandro voters passed Measure M, a $50.1 million school facilities obligation bond to renovate or replace aging sports fields and facilities throughout the District, including the SLUSD Pacific Sports Complex and Burrell Field. The original project list contained $6.8 million for sustainability and solar projects. On March 15, 2011, the Board approved AEDIS to provide architectural design services, in the amount of $1,075,125, for the replacement of the athletic facilities at the Pacific Sports Complex and Burrell Field. On January 17, 2012, during a Board workshop, the Board gave direction to and requested that AEDIS Architectural & Planning reconsider various solar photovoltaic panel installation options presented at the workshop. Amendment #3 incorporates those changes, in keeping with the direction given to AEDIS Architectural & Planning. Contract Summary Item Amount Contract Total Contract Increase Initial contract $1,075,125 $1,075,125 n/a Amendment 1 $71,464 $1,146,589 6.6% Amendment 2 $23,057 $1,169,646 2.0% Amendment 3 $118,890 $1,188,536 10.1%
From: Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

Amendment #3 to AEDIS PDF · 111.4 KB Open Amendment #3 to AEDIS Download Amendment #3 to AEDIS

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17.3 Amendment to the Contract Agreement with McCloskey Consultants, Inc. for a Phase II Site Assessment of the property at 13666 East 14th Street 📎 1

Fiscal Impact: An additional $7,200.00 to be funded from Fund 25.
To: Cindy M. Cathey, Superintendent
Quick Summary / Staff Recommendation: Approve the amended contract agreement with McCloskey Consultants, Inc. for a Phase II Site Assessment of the property at 13666 East 14th Street., which increases the total amount from $10,9000 to not-to-exceed $18,100.
Background Information: On July 17, the Board approved the Phase II Site Assessment by McCloskey Consultants to more thoroughly evaluate the potential environmental concerns that were identified in the Phase I Site Assessment. The Initial Phase II agreement was for $10,900. However, the scope has been amended to include additional services listed below. These services will cost $7,200 in addition to the $10,900 that has already been approved. The total cost will now be $18,100. To be included as part of the Phase II Site Assessment, McCloskey Consultants will perform soil testing and prepare an environmental report, which will include the following services: Collect four shallow soil samples from building perimeter and beneath parking lot for pesticides and lead, arsenic, and mercury analysis; Collect shallow samples beneath parking lot at three borings completed in the area of the former incinerator for PAH and CAM 17 metals lab analyses; and Install a temporary sub-slab vapor probe inside the building near former ink tank and fill line and analyze for volatile organic compounds Any additional environmental, geological, safety or related service as directed by the District. The cost for the amended scope of services will be an additional $7,200. This will be added to the previously presented $10,900, for Phase II Site Assessment, which was Board approved on July 17, 2012, increasing the total for Phase II assessment to $18,100.
From: Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

Amended McCloskey Consultants Agreement PDF · 271.6 KB Open Amended McCloskey Consultants Agreement Download Amended McCloskey Consultants Agreement

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18 ACTION ITEMS - 8:50-9:00 p.m.

18.1 Approval of Action Items

Quick Summary / Staff Recommendation: These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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19 Human Resources

19.1 Resolution #12-61 Reducing and/or Eliminating Specially Funded Classified Services Action recorded 📎 1

Fiscal Impact: Approval of Resolution #12-61 will save Roosevelt Elementary School approximately $12,015.
To: Cindy Cathey Superintendent
Actions: Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve Resolution #12-61 authorizing the elimination of a site funded para educator position.
Board Committee: Not Applicable
Policy / Code: Education Codes 45308 and 45117
Background Information: Each year, school sites review their budgets with staff and site councils. Decisions are made about how to spend site money and some sites use this money to pay for extra classified positions. If there is a lack of work because sites do not intend to continue providing services and/or there is a lack of funds to provide these services, the classified employees in these positions must be laid off. Resolution #12-41 eliminates a site-funded para educator position at Roosevelt Elementary School due to lack of site funds for this position. Approval of Resolution #12-61 will eliminate this position and authorize staff to notice the affected employee.
From: John Thompson, Ed.D. Senior Director II, Human Resources

Outcome

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose

Attachments

Resolution #12-61 Elimination of a Specially Funded Classified Position PDF · 44.5 KB Open Resolution #12-61 Elimination of a Specially Funded Classified Position Download Resolution #12-61 Elimination of a Specially Funded Classified Position

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20 Educational Services

20.1 Recommendation for Readmission from Expulsion

Minutes: This item was pulled from the agenda.
Quick Summary / Staff Recommendation: Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E03-11/12, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

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20.2 Recommendation for Readmission from Expulsion

Minutes: This item was pulled from the agenda.
Quick Summary / Staff Recommendation: Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E0-11/12, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

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21 CONFERENCE ITEMS - 9:00-9:15 p.m.

22 Business and Operations

22.1 Approval of the Public Disclosure of Collective Bargaining Agreement for the California School Employees' Association (CSEA) Action recorded 📎 1

Fiscal Impact: The projected cost is $72,000 for 2012-13, $152,000 estimated for 2013-14, and $157,300 estimated for 2014-15.
To: Cindy M. Cathey, Superintendent
Actions: Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve the public disclosure document for the agreement reached with the California School Employees' Association.
Policy / Code: Government Code 3547.5
Background Information: On July 18, 2012, the San Leandro Unified School District and California School Employees' Association (CSEA) agreed to a Tentative Agreement and Memorandum of Understanding (MOU) for the 2012-13 school year. The District staff, in accordance with AB 1200, submitted a ?Public Disclosure of Collective Bargaining Agreement? to the Alameda County Office of Education (ACOE) for review. The fiscal components of the TA and MOU with CSEA fall primarily into two categories: a potential increase in fringe benefits to offset rising healthcare costs and potential furlough days. An annual increase of $855 per FTE in the fringe benefits section of the collective bargaining agreement between CSEA and the District will go into effect in February 2013 if the funded Base Revenue Limit (BRL) is maintained at the District?s second interim budget at $5,177.45. Conversely, if the BRL is reduced, CSEA will take up to two (2) furlough days. The cost of the potential increase in the Medical Benefits sections is as follows: * $72,000 for 2012-13 (5 months in 2012-13); the $72,000 is ongoing if the BRL is not reduced. * $152,000 estimated for 2013-14 * $157,300 estimated for 2014-15 It is requested that the Board review and approve the Public Disclosure of Collective Bargaining Agreement for CSEA.
From: Song Chin-Bendib, Assistant Superintendent, Business & Operations

Outcome

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose

Attachments

CSEA Public Disclosure Documents PDF · 3.4 MB Open CSEA Public Disclosure Documents Download CSEA Public Disclosure Documents

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22.2 Ratification of a Tentative Agreement and Memorandum of Understanding between the San Leandro Unified School District and the California School Employees? Association #94 (CSEA) Action recorded 📎 1

Fiscal Impact: Refer to Public Disclosure Document
To: Cindy M. Cathey, Superintendent
Minutes: President Mack-Rose thanked the California School Employees Association for coming to the table in good faith, understanding the situation our District is in and always being very generous in helping us come to solutions.
Actions: Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Ratify the Tentative Agreement and Memorandum of Understanding between the San Leandro Unified School District and CSEA.
Background Information: On July 18, 2012, the District and the California School Employees Association ? Chapter 94 (CSEA) agreed to a tentative agreement and memorandum of understanding that could potentially add $855 to the fringe benefits section of the parties collective bargaining agreement to help offset rising healthcare costs. This would only go into effect if the District is not subjected to midyear budget reductions. Conversely, CSEA could take up to two furlough days if the district does face midyear budget reductions. The tentative agreement also contains minor changes to the leave of absence article and to the term of the collective bargaining agreement. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s Ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200 for Board approval. As required, the Alameda County Office of Education has reviewed the Public Disclosure documentation as it relates to the Tentative Agreement.
From: John Thompson, Ed.D. Senior Director II, Human Resources

Outcome

Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

Tentative Agreement and Memorandum of Understanding with CSEA PDF · 198.6 KB Open Tentative Agreement and Memorandum of Understanding with CSEA Download Tentative Agreement and Memorandum of Understanding with CSEA

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22.3 Approval of a Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Managers' Association Action recorded 📎 1

Fiscal Impact: If $855 is added to the fringe benefits section of the SLMA salary schedules it will result in a cost to the District of approximately $15,000 for the 2012-13 school year and an ongoing cost of $35,000 in prospective years.
To: Cindy Cathey Superintendent
Minutes: President Mack-Rose, on behalf of the Board, acknowledged the San Leandro Mangers' Association (SLMA) for being the first bargaining unit and their willingness to give up to five furlough days, depending upon the outcome of the Proposition 30 on November 6, noting that a furlough day is a "cut in pay." She also commented that the San Leandro Teachers' Association and the California School Employees Association have joined in this effort to get the District through this horrible time.
Actions: Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
Quick Summary / Staff Recommendation: Approve the memorandum of understanding between the San Leandro Unified School District and the San Leandro Managers' Association.
Board Committee: Not Applicable
Policy / Code: Not Applicable
Background Information: The District and the San Leandro Managers' Association (SLMA) agreed to a memorandum of understanding that could potentially add $855 to the fringe benefits section on SLMA's salary schedules to help offset rising healthcare costs. This would only go into effect if the District is not subjected to midyear budget reductions. Conversely, SLMA could take up to five furlough days if the district does face midyear budget reductions.
From: John Thompson, Ed.D. Senior Director II, Human Resources

Outcome

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

SLMA Memorandum of Understanding PDF · 194.5 KB Open SLMA Memorandum of Understanding Download SLMA Memorandum of Understanding

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23 INFORMATION ITEMS - 9:15-9:20 p.m.

23.1 Information Items

Quick Summary / Staff Recommendation: These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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24 Business and Operations

24.1 Miscellaneous Receipts

Minutes: Miscellaneous receipts in the amount of $9,817,827.30 has been deposited in the Treasury of Alameda County.
Quick Summary / Staff Recommendation: Miscellaneous Receipts in the amount of $9,817,827.30

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25 ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS - 9:20 pm

Minutes: Trustee Mack-Rose announced that the Special Board meeting on October 9 has been cancelled. Trustee Almonte drew the Board's attention to an e-mail he received from Marilyn Morrell-Kristal, Community Development Liaison for California Transplant Donor Network(CTDN) asking if the high school had any interest in presentations for the Science Department regarding donor transplant donations. Trustee Almonte asked that Superintendent Cathey respond to Ms. Morrell-Kristal's e-mail. Superintendent Cathey noted that Assistant Superintendent Wong and Senior Director John Thompson would be meeting with San Leandro High School Principal Linda Granger tomorrow and would share that information with her. Trustee Carey congratulated our new Student Board Member, Elisha Feliciano. He attended the CTE ribbon cutting, McKinley Elementary School Back to School Night and is looking forward to attending SLED's free community film screening of the "American Teacher" tomorrow night. In light of the two emergencies at Bancroft Middle School, he asked the Superintendent to continue to foster cooperation with the Alameda County Fire Department as a way of the District giving back to the community and letting them know we are willing to cooperate and let them use our facilities as needed. He urged everyone to vote. "Sausage and Suds" will be on Sunday, after precinct walking on Saturday. Next Friday, October 12, is the Homecoming game and Trustees can attend for free and bring one guest. Trustee Katz-Lacabe commented that the "Roosevelt Community on the Green Event", an evening picnic with entertainment provided by a variety of student groups including the high school, is tomorrow, October 3. He asked for an update (possibly through the Confidentially Speaking )on the District's consideration of a full-day kindergarten. Recognizing the need to reach our students in the earliest grades as possible, he felt it was critical to do all we can for our kids at those early grades. Trustee James reminded the Board of the upcoming Drakes Fundraiser this Friday in addition to those events already mentioned. He also took a moment to reflect on what is happening in our community currently where teachers, administration, community, parents, and students are working toward a goal of improving our schools. He encouraged the District to continue that work and "look inside our own house for the experts that we have here and utilize them and bring that togetherness to our table." Trustee Prola referred to an article that appeared in the Oakland Chronicle regarding a new program being implemented in Oakland Unified School District that addresses African American male achievement. She thought it might be something to look into, suggesting that our District may have some good role models who might be interested. Trustee Mack-Rose attended Keep the Music Rockin Foundation dinner fundraiser which was quite lovely. The music was spectacular and ROP provided the dinner. Walk & Roll to School Day is tomorrow, October 3 and Trustee Almonte will be at Wilson; Trustee Mack-Rose will be at Madison, Trustee Prola will be at Garfield, and Trustee Katz-Lacabe will be riding his bicycle with his daughters to McKinley. She emphasized that the vast majority of people she spoke with while precinct walking with Measure L materials this past weekend understood the District's predicament. Referring to a School Services of California (SSC) publication that appeared in a recent CS regarding K-14 School Facility bonds, she read, "If past trends hold true, more than 70% of the school agency measures on the ballot will pass. But every election is different, and in this one, voters are faced with a hotly contested presidential election, two major school funding measures, a number of high profile, very controversial measures, and we are still caught in the throes of economic malaise." "Our prediction, therefore, is that voters will go to the polls and support the passage of these measures and that the results will be even better than recent history would suggest. Our experience is that when times get tough, voters are much more likely to take matters into their own hands and turn to the local ballot box, not the state, for support for their children." Student Board member Feliciano shared information with the Board about a project that she has started called "One Love Project." To kick off the Season of Service, every student will receive a general letter from a family member or someone in the community saying that they are cared for and a post-it will be placed in every person's locker saying that they are cared for. She feels that this will help the community of San Leandro and our high school students unite, rid the negative connotation put on San Leandro students, prevent students from committing harmful acts against themselves, and boost students' self-confidence to continue to do well in school. She believes that it is much more valuable to a student knowing that someone in the school board, city council, and/or community cares about them, and this is your way of showing that. She asked for the Board's support which she unanimously received.

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26 ANNOUNCEMENT

26.1 Board of Education Meetings

Quick Summary / Staff Recommendation: Special Board Meeting - October 9, 2012 (District Office) Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 (District Office) Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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27 ADJOURNMENT*

27.1 Time Action recorded

Minutes: The meeting was adjourned at 8:59 p.m.
Actions: Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Outcome

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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Elementary schools (TK–5)

Middle schools (6–8)

High schools (9–12)

Adult & alternative programs

Elementary schools (TK–5)

Middle schools (6–8)

High schools (9–12)

Adult & alternative programs

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Contracts and agreements on this agenda 24