Regular Board Meeting

Minutes

President Mack-Rose led the Pledge of Allegiance.

Link to this item

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. Vote: Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for December 4, 2012.

Link to this item

Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Link to this item

Minutes

As required, following the General Election on November 6, 2012, new and re-elected Board members take their official Oath of Office. As is the custom, each Board member selects the individual whom they wish to administer their oath. Newly elected Trustee Jason Toro was sworn in by Alameda County Supervisor Richard Valle. Newly elected Trustees Corina N. L?pez and Vince J. Rosato were both sworn in by Alameda County Board of Education Trustee, Aisha Knowles. Re-elected Trustee Diana J. Prola, who is beginning her second term, received the Oath of Office by Alameda County Supervisor Wilma Chan. Trustee Toro thanked Supervisor Valle for swearing him in. Trustee Toro commented that he is focused on engaging and challenging all of our students to be successful and looks forward to working with his new colleagues, teachers and staff, parents and families, and community stakeholders "to provide a safe, supportive and strong academic environment, innovative and effective programs, and access to technology that will set the stage where all of our students will thrive. " Trustee L?pez thanked all those in attendance, especially her family for coming from the Salinas Valley, stating that she is very honored to be representing Trustee Area 1. She thanked outgoing Trustees Mack-Rose, Almonte, and Sullivan for all of their work and is looking forward to working with the remaining Trustees to continue to advance education in San Leandro, and promote the needs and opportunity for all the children in this community. Trustee Rosato acknowledged County Board of Education Trustee Aisha Knowles, who swore him in, as a well-respected and successful citizen in this City, and a proponent of all safety preparedness and emergencies, adding that as a county trustee, Ms. Knowles is looking forward to working collaboratively with the District. Trustee Prola thanked Supervisor Chan for swearing her in and her husband for his support. She briefly described how she began her career in education and shared some of the things that the Board accomplished in her last four years as a Trustee such as holding a city-wide forum where community members came together and shared their ideas regarding the fiscal crises; most of the teachers that were laid off were hired back; building projects such as the 9th grade campus, the Arts Education Center and Theater, and the Career Technology Center were completed; in 2010 the citizens passed Measure M to upgrade the facilities; and most recently passed Measure L Parcel Tax, stating that "she is blessed to live in a community like this and am honored to serve once again on the school board." Board President Mack-Rose, on behalf of the Board, welcomed the new trustees and appreciated their willingness to step up and take this on for our community, adding that "it's a tough job, but it's an important job, and we wish you all the success." She also thanked Mayor Cassidy, and Councilmembers Cutter and Prola for coming to welcome the new and returning Board members. Following the ceremony, the Board took a brief break.

Quick Summary / Staff Recommendation

As required, following the General Election on November 6, 2012, new and re-elected Board members take their official Oath of Office. Each Board member selects the individual whom they wish to administer their oath. The four Board members to take the oath of office are: Jason Toro - San Leandro USD Governing Board Member, At Large Corina N. Lopez - San Leandro USD Governing Board Member, Area 1 Vince Jerome Rosato - San Leandro USD Governing Board Member, Area 3 Diana J. Prola - San Leandro USD Governing Board Member, Area 5 The Oath of Office ceremony will take place at 6:00pm immediately following a welcome reception which will be held in their honor. The reception begins at 5:30pm in the reception room just off the City Council Chambers. Members of the public are invited to attend.

Link to this item

Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

Link to this item

Fiscal Impact

None

To

Board of Education

Minutes

PUBLIC COMMENT Deborah Cox, Measure L Co-Chair, expressed her appreciation to the Board for their faith in the Measure L Committee and for making the courageous decision to place the parcel on the ballot. She acknowledged Co-Chair John Jermanis, and many in the community, including the Mayor, City Council, San Leandro Chamber of Commerce, the San Leandro Teachers' Association, Sports Foundation and the students for all of the help. She expressed how proud she was to be part of Measure L, adding that the San Leandro Education Foundation (SLED) will continue to work with the District, stating, "It's onward and upward, and thank you all." The Board thanked the Co-Chairs Deborah Cox and John Jermanis, and Phone Bank Coordinator Tessa Atkinson-Adams for their outstanding efforts, and to those who supported the effort financially and contributed their time, talents, and treasures to make Measure L successful.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #12-70 Certification of the November 6, 2012, Election Results as Provided by the Alameda County Registrar of Voters for Measure L, an Education Parcel Tax.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

On August 7, 2012, the Board of Education adopted Resolution #12-51 Calling an Election for Approval of an Education Parcel Tax, Establishing Specifications of the Election Order, and Requesting Consolidation of other Elections occurring on November 6, 2012. The attached Resolution #12-70 certifies all proceedings in the November 6, 2012 election for an Education Parcel Tax. The Resolution and the supporting documentation (Statement of the Results) from the Registrar of Voters for the County of Alameda certifies the returns of all votes cast in the San Leandro Unified School District at the General Election held on Tuesday, November 6, 2012.

From

Cindy M. Cathey, Superintendent

Attachments

• Registrar of Voters Seal for Measure L PDF · 1.1 MB ViewOpen Registrar of Voters Seal for Measure LDownload Registrar of Voters Seal for Measure L
• Resolution #12-70 PDF · 143.7 KB ViewOpen Resolution #12-70Download Resolution #12-70

Link to this item

Minutes

Sara Fanvu, Music Specialist, and her outstanding Jefferson School Student Choir showcased their talent with two selections that they will perform at Jefferson School's winter concert. The students participating this evening included: Sopranos: Fidah Abushi, Korie Battiste, Ryann Begonia, Mathias Benavides, Brianni Cameron, Melisa Covic, Mayalani Del Socorro, Haley Govan, Linda Guzman, Missy Jimeno, Jalonnie Johnson, Evelyn Manzo, Karla Medina, Alejandro Mota, Alejandra Murillo, Jennifer Olivas, Monserrat Parangueo, Ximena Ramirez, Daniela Rios Ramirez, Melody Silva, Sharlene Sinclair, Oscar Villasenor, Raquan Williams Altos: Enoch Ampofo, Lucie Billings-Boltz, Ayanna Coleman, Sarah Cron, Sophia Del Rio, Imani Gilbert, Jasmine Gutierrez, Emily Hernandez, Kyra Jackson, Ashleigh Jones, Elayna Luker, Jhovana Mendoza, Mykala Pakeman, Grace Ramirez Ochoa, Sally Ramirez, Joneil Ray Reotutar, Vasti Rodriguez, Daniela Rojas, William Rosales, Ronnelle Tolentino, Ronnette Tolentino, Venus Tsui, Jeimy Zamora

Quick Summary / Staff Recommendation

Sara Fanvu, Music Specialist, and her outstanding Jefferson School Student Choir will showcase their talent with two selections that they will perform at Jefferson School's winter concert. The students participating this evening include: Sopranos: Fidah Abushi, Korie Battiste, Ryann Begonia, Mathias Benavides, Brianni Cameron, Melisa Covic, Mayalani Del Socorro, Haley Govan, Linda Guzman, Missy Jimeno, Jalonnie Johnson, Evelyn Manzo, Karla Medina, Alejandro Mota, Alejandra Murillo, Jennifer Olivas, Monserrat Parangueo, Ximena Ramirez, Daniela Rios Ramirez, Melody Silva, Sharlene Sinclair, Oscar Villasenor, Raquan Williams Altos: Enoch Ampofo, Lucie Billings-Boltz, Ayanna Coleman, Sarah Cron, Sophia Del Rio, Imani Gilbert, Jasmine Gutierrez, Emily Hernandez, Kyra Jackson, Ashleigh Jones, Elayna Luker, Jhovana Mendoza, Mykala Pakeman, Grace Ramirez Ochoa, Sally Ramirez, Joneil Ray Reotutar, Vasti Rodriguez, Daniela Rojas, William Rosales, Ronnelle Tolentino, Ronnette Tolentino, Venus Tsui, Jeimy Zamora The songs are representative of the diverse selection of songs which are practiced by the students.

Link to this item

Minutes

Steve Bowers, Spencer Associates, and Jackie Keller, KMC Landscape Architecture, gave a presentation to the Board on the Measure M John Muir and Bancroft Middle Schools Athletic Exterior Construction project, which is currently in the Construction Documents Phase. Included in the presentation were site plan renderings and costs of the Board-approved scope for each of these projects. It was also noted that the John Muir construction will start in the spring of 2013, with completion expected in fall/winter 2013; Bancroft construction will begin and be completed in the summer of 2013. Following the presentation the Board thanked the presenters for the information. Clarifying questions were addressed by staff.

Quick Summary / Staff Recommendation

Goals #2: Ensure the Financial Stability and Efficiency of the District Goal #5: Ensure Safe and Well Maintained Facilities Assistant Superintendent of Business and Operations, Song Chin-Bendib; John Dominguez, Interim Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates; and Spencer Associates Architects will provide a facilities and construction presentation to the Board on the Measure M Exterior Athletic Design and Construction Documents for John Muir Middle and Bancroft Middle Schools. The presentation will be followed by a conference item to discuss and consider approval of the construction documents.

Link to this item

Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

Link to this item

Fiscal Impact

Members on the Conceptual design Team serve on a voluntary basis. Minimal meeting costs (i.e. handouts, email notification) are supported with Measure M funds.

To

Cindy M. Cathey, Superintendent

Minutes

The Board approved the Construction Documents that have been submitted to the Division of the State Architect (DSA) for the Bancroft Middle School and John Muir Middle School Athletic Exteriors projects, funded through Measure M.

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Construction Documents for submittal to the Division of the State Architect (DSA) for the Bancroft Middle School and John Muir Middle Schools Athletic Exteriors projects, funded through Measure M.

Board Committee

Facilities and Technology Committee: November 14, 2012

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including the renovation of the Pacific Sports Complex and Burrell Field, renovation of the San Leandro High School Swim Center and track and fields, a new track and field at John Muir Middle School and various other projects at all school sites throughout the District. In order to design facilities that will best serve the needs of our students, schools and the community, the District used the same successful Conceptual Design Team process that was used for the Measure B Bond Program. Three Conceptual Design Teams were formed: SLUSD Pacific Sports Complex and Burrell Field San Leandro High School Swim Center, Track and Field Elementary and Middle Schools Athletic Exteriors The Conceptual Design Teams for the Elementary and Middle Schools Athletic Exteriors held their three meetings: October 25, November 9, and November 29, 2011. During the first meeting, members of the teams were provided with an overview of the architectural design process and the role of the Conceptual Design Teams. After a review of each site, stakeholders from each school identified all the current uses, expressed potential uses they would like to see at the site, asked questions, and voiced concerns and needs. The architects incorporated the feedback and suggestions, and at least one schematic review design meeting was held at each site. The schematic designs were presented to the Board of Education and approved on July 17, 2012. The architects have taken the approved schematic designs and further refined them based on additional meetings with the sites in order to develop the Construction Documents for submittal to the Division of the State Architect (DSA) for review and approval. Staff is recommending approval of the Construction Documents for Bancroft Middle School and John Muir Middle Schools projects only. The Construction Documents for the remaining elementary schools will be presented at the January 15, 2013 Board meeting.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Link to this item

Minutes

Trustee Prola reported that the Facilities & Technology Committee met on November 14, 2012, and approved the Change Order #3 to the construction contract with Zolman Construction for the Sports Complex and Burrell Field Project, received an update on the window repairs at San Leandro High School and an update on the portables at Washington Elementary. The Committee discussed financing on solar projects in Measure M. A presentation will be given to the Board in January on upcoming Measure M elementary and middle schools projects coming up in the summer 2013.

Link to this item

Minutes

As Trustee Sullivan was unable to attend the meeting, the alternate, Trustee James, provided the report. Trustee James said that the Policy Committee met on November 27, 6 p.m. at the District Office. The main thrust of this meeting was due to the Federal Program Monitoring Review and the need to update some of our policies regarding Nondiscrimination/Harassment Policy, Hate Motivated Behavior Policy. and the Uniform Complaint Procedures Policy, which are on the Consent calendar for Board consideration tonight. The committee will meet again in a few weeks. Future topics will include: Intradistrict enrollment Lice Behavioral Health Student Wellness

Link to this item

Minutes

Trustee Sullivan reported receipt of the following emails from November 14, 2012, through December 4, 2012: From CSBA regarding "California School News: Voters approve most local school measures; from Robin Michel regarding "Measures Update," and "Success Story: Bancroft MS featured in EBMUD Article on Water Conservation Efforts"; from Dan Martin regarding "Measure L Won," and "Brookings Institute estimates over 1.7 Bill spent on Statewide Test contracts each year"; from Message from Director Laura at CSBA regarding "Retirement for Castro Valley Board Member Kunion Okui on December 3; from SLED regarding "Energize for the Prize and SOS Events this Week Newsletter," and "San Leandro Schools Need Your Support in 2013 End of Year Giving Campaign"; from Elaine Tesorero regarding "McKinley Weekly Bulletin"; from Georgette Jackson regarding McKinley Bulletin"; from Last Call Holidays with Lenny Williams regarding "Thursday, December 6"; from Myrna Hernandez regarding "Washington Newsletter"; from Donna McBride regarding "Wilson Dolphin News"; and from T. Morse, and A. Waldron regarding "Budget Concern."

Link to this item

Minutes

Student Board Member Elisha Feliciano provided the Board with an update on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: "The Miser", the first musical in the Arts Education Center, had a six-day run in mid-November, which made a profit which will help fund the schools spring musical, adding that for those who were unable to attend, you missed a great show! The new College and Career Center has proven to be very effective, noting that as a senior, the Center has helped her fill out her college applications. It also provides many resources for the underclassmen interested in attending college. "Season of Service" had their first meeting last week. This year, in addition to focusing on "peace", one of the main topics will be personal responsibility and what is the individual's role in helping achieve that peace. She reminded the Board of the project she is doing for "Season of Service" called "One Love", stating that is her goal that every student will receive a general letter from a family member, someone in the community or Board trustee saying that they are cared for. She asked that the Board send their letters to her by the next Board meeting.

Link to this item

Minutes

San Leandro Teachers' Association (SLTA) President Jon Sherr acknowledged the collaborative effort in getting Measure L passed, and the courage of the Board to placing the measure on the ballot. He reported that SLTA has been very busy with regards to the various Measures that were on the ballot; this evening SLTA's 3rd Annual Professional Development series began, reporting that approximately twenty-eight members attended the session on "How to Use Word in the Classroom" at Jefferson Elementary School. Last week, approximately sixty special education teachers from our district and neighboring districts attended a presentation from the CTA specialist on Special Education. He announced that Nicole Love will be the CTE representative for San Leandro beginning this week. He thanked outgoing Trustees Almonte, Mack-Rose, and Sullivan for their efforts, echoing Trustee Prola's comments that while you don't always get a lot of appreciation, you make the hard decisions that not everyone will like, and we don't always agree, "we do appreciate the work you have done."

Link to this item

Minutes

Superintendent Cathey echoed everyone's thoughts with regards to the success of Measure L. She acknowledged those "silent heroes" for doing everything possible to help pass Measure L, stating that everyone made a difference, truly showing what a community can do "by coming together and believe." The District just completed a Federal Program Monitoring (FPM) review, stating that while it was very intense, she acknowledged the staff at Wilson Elementary School, Bancroft Middle School, San Leandro High, and the District Office for the remarkable job they did. At the end, we did well; however, we do have some work to do to address some of the findings, but "nothing shocking." The Superintendent will provide an update on the details. The Superintendent welcomed new Trustees L?pez, Rosato, and Toro, and thanked outgoing Trustees Almonte, Mack-Rose, and Sullivan for the privilege of working for and with them and for the courageous work that needed to be done from the very moment that they stepped into their role. "You will be missed."

Link to this item

Minutes

Trustee Prola reported that she attended the CSBA Conference and Delegate Assembly in San Francisco, November 29-December 1, 2012. Among some of this issues discussed included Common Core Standards. She will asking the Superintendent to duplicate the information she received. Trustee Prola also asked for and received consensus to schedule a Board work session on this topic sometime in January. It was also noted that the three new Trustees attended the Board Orientation for New Trustees on November 28. Trustee James said that he attended the conference and presented with DWK on budget items including how to formulate a budget in these budgetary times. He also attended the Third General Assembly that addressed many state issues.

Link to this item

Minutes

The following items were pulled from the Consent Calendar: 16a - Certificated Personnel Report (Prola) 17b - Revision to Board Policy 5145.3 Nondiscrimination/Harassment (Prola) 17c - Revision to Board Policy, Administrative Regulation, and Exhibit 5145.31, Hate Motivated Behavior (Prola) With those exceptions, the Consent Calendar was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Link to this item

Minutes

Responding to Trustee Prola's question regarding employee #464 and how one can move from 1.0 FTE to 1.2 FTE, Dr. Thompson indicated that it is not uncommon for schools to pay additional time to an employee from time to time for a particular position which can be completed after school or in lieu of a prep period, for example.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• My Uploaded File PDF · 77.8 KB ViewOpen My Uploaded FileDownload My Uploaded File

Link to this item

Attachments

• Classified Personnel Report PDF · 16.2 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

Link to this item

Fiscal Impact

$22,475 ($31.00/hour for 725 hours)for Winter and Spring Sports Season from the SLHS Athletic Budget (General Fund)

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement Between San Leandro Unified School District and Sean Mosbey, ATC, CSCS, Athletic Training Services for Student Athletes at San Leandro High School for 2012-2013 Winter and Spring Athletic Season

Policy / Code

Board Policy 6145.2(c) Interscholastic Competition - Health and Safety

Background Information

San Leandro High School proposes to contract with Sean Mosbey, Athletic Training certification (ATC), Certified Strength and Conditioning Specialist (CSCS), to provide athletic training services for all student athletes during the winter and spring athletic season. Due to the uncertainty of the budget, we contracted with Mr. Mosbey for the fall season only until the Board of Education took action to reinstate athletics for the remainder of the school year at San Leandro High School. The high school has utilized Mr. Mosbey's services for the past 8 years. The scope of work includes the following: 1. Examine and treat all injuries 2. Provide injury prevention education, therapeutic exercise, protective devices 3. Distribute and organize training supplies, equipment, first aid kits 4. Maintain records concerning any and all athletic injuries 5. Promote good health habits in the student athletes 6. Assist coaches with injury prevention techniques. The contract will be for a total of 725 hours at $31 per hour. The contract will be added as supporting documentation on Monday.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Sean Mosbey contract PDF · 60.7 KB ViewOpen Sean Mosbey contractDownload Sean Mosbey contract

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

Looking at Consent Item 17b, Nondiscrimination/Harassment, Trustee Prola felt that the policy should list "religious beliefs, or lack there of" to District programs and activities free from discrimination. Superintendent Wong said that the language was taken from Ed. Code, and was not sure if additional wording could be added. Superintendent Cathey said that we should contact legal counsel and also look into the explicit definition of the wording behind "religion." This item was approved by the following vote with the understanding that the Superintendent would seek legal counsel with regards to Trustee Prola's concern.

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Revision to Board Policy 5145.3 Nondiscrimination/Harassment

Board Committee

Board Policy Committee met on November 27, 2012

Policy / Code

Board Policy 5145.3

Background Information

Board Policy 5145.3 Nondiscrimination/Harassment has several revision updates to maintain Education Code compliance and to align with the required revisions to the Uniform Complaint Procedures, the following revisions need to be made: Add to the policy the phrase "harassment, intimidation, and bullying" after each area that more specifically describes the types of discrimination. Add to the policy the following protected classes: gender expression, ethnicity, nationality, ancestry, and perceived sex. Page 1: revision to the introductory paragraph, which includes all protected classes Page 2: revision paragraphs to describe what discrimination, harassment, intimidation, or bullying is defined, including prohibiting any form of retaliation. Page 4: Add to the policy the designated complaint officer, employee responsibilities, appeal process, and assurance that the policy is included in the district handbook.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Nondiscrimination-Harassment policy PDF · 120.6 KB ViewOpen Nondiscrimination-Harassment policyDownload Nondiscrimination-Harassment policy

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

With regards to this policy where is states that violations should be reported to the "Superintendent or designee", Trustee Prola asked who the designee was. Assistant Superintendent of Educational Services Wong explained that she was the designee; however, unlike the nondiscrimination/harassment policy, which requires that her position be named as the designee, it is not required 8n this case as the Superintendent may ask a principal for example to be the designee. Assistant Superintendent Wong also said that the parent notifications that are sent out at the beginning of the year to the parents state that the complaint officer is her position.

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Revision to Board Policy, Administrative Regulation, and Exhibit 5145.31, Hate Motivated Behavior

Board Committee

Board Policy Committee met on November 27, 2012

Policy / Code

Board Policy 5145.31

Background Information

Board Policy, Administrative Regulation and Exhibit 5145.31, Hate Motivated Behavior, has several revision updates to maintain Education code compliance and to align with the revisions to the Uniform Complaint Procedures as required by the District's Federal Program Monitoring Review. The following changes need to be made: Page 1 & 2: Add to the policy the updated list of protected classes that are missing from the current policy: color, ancestry, national origin, nationality, gender expression, and perceived sex. Added the definition to the gender expression. Page 3: Add to the policy the phrase "harassment, intimidation, and bullying" after other hate motivated behaviors. Page 7: Added all protected classes on the incident report form.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Hate Motivated Behavior Policy PDF · 127.4 KB ViewOpen Hate Motivated Behavior PolicyDownload Hate Motivated Behavior Policy

Link to this item

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Revision to Uniform Complaint Procedures Board Policy, Administrative Regulation, and Exhibit 1312.3

Board Committee

Board Policy Committee met on November 27, 2012

Policy / Code

Board Policy 1312.3

Background Information

During our Federal Program Monitoring review of Board Policies, it was noted that the District Board Policy, Administrative Regulation, and Exhibit 1312.3 on Uniform Complaint Procedures needed to be updated to reflect current policy requirements. The following revisions to the policy, administrative regulation, and exhibit have been made: Add to the policy the phrase " harassment, intimidation, and bullying" after each area that more specifically describes the types of complaints investigated. Example: "The District shall follow uniform complaint procedures when addressing complaints alleging unlawful discrimination, harassment, intimidation, and bullying against any protected group as identified under Education Code 200 and 220 and Government Code 11135". Add to the protected classes: gender expression, ethnicity and nationality. The policy will be amended to state: "...actual or perceived sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race or ethnicity , ancestry, national origin, nationality , religion, color, genetic information, mental or physical disability, age, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics in any District program or activity that receives or benefits from state financial assistance". Page 4: Add the definition of gender expression. Page 16: Add the updated protected classes to the complaint form. These revisions have been made throughout the policy where appropriate. All revisions are reflected on the attached documents.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Uniform Complaint Procedures policy PDF · 146.2 KB ViewOpen Uniform Complaint Procedures policyDownload Uniform Complaint Procedures policy

Link to this item

Fiscal Impact

None to the General Fund. An amount not to exceed $794.21 per student for 2012-13 services funded from Title I categorical funds as mandated.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and The Community College Foundation to provide Supplemental Educational Services for eligible students at Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools for the 2012-2013 School Year

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of state approved providers from which to choose. Each district must enter into an agreement with the selected providers. The Community College Foundatin is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, Wilson, John Muir and Bancroft Schools, have selected to work with for the 2012-2013 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2012-13 school year, the amount paid to the service provider will not exceed $794.21 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. This will be the first year the District will work with this provider.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Community College SES contract PDF · 42.7 KB ViewOpen Community College SES contractDownload Community College SES contract

Link to this item

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2012-2013 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 12/10/94 $24,486.00 Seneca Family of Agencies # 2 12/23/95 $11,434.00 STARS HS # 3 12/06/04 $36,244.00 Lincoln Child Center Total $72,164.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• STARS HS PDF · 102.7 KB ViewOpen STARS HSDownload STARS HS
• Seneca Family of Agencies PDF · 104.0 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• Lincoln Child Center PDF · 106.7 KB ViewOpen Lincoln Child CenterDownload Lincoln Child Center

Link to this item

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Acceptance of Donations for December 4, 2012

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Donations 12-4-12 PDF · 14.6 KB ViewOpen Donations 12-4-12Download Donations 12-4-12

Link to this item

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #12-71 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Resolution #12-71 Discard of Obsolete Equipment PDF · 157.4 KB ViewOpen Resolution #12-71 Discard of Obsolete EquipmentDownload Resolution #12-71 Discard of Obsolete Equipment

Link to this item

Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013

Board Committee

Board Committee: Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contract $5,000 and less 12-4-12 PDF · 14.0 KB ViewOpen Contract $5,000 and less 12-4-12Download Contract $5,000 and less 12-4-12

Link to this item

Fiscal Impact

The project is funded by Measure M Local Bond funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Change Order #3, in the amount of $92,324.30, to the Construction Contract with Zolman Construction & Development, Inc. for the SLUSD Pacific Sports Complex and Burrell Field Project, a .9% increase to the prior contract amount under deductive Change Order #1 of $12,853,613.00.

Board Committee

Facilities and Technology Committee: November 14, 2012

Background Information

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field. AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012. Prior to awarding the contract the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs. To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and the contractor Zolman. During the process, scope not vital to athletic program needs or facility functionality was identified. The contractor?s value for the items was negotiated and included in a deductive change order, Change Order #1, <$646,387>, approved by the Board on July 17, 2012. To address unforeseen conditions (i.e. demolition of additional concrete curb footage, additional sanitary sewer line, removal and disposal of asbestos, and removal of two concrete pads not shown on plans), Change Order #2, in the amount of $23,549, was approved by the Board of Education on November 6, 2012. Change Order #3 also addresses unforeseen conditions: $92,324.30 for the removal and disposal of additional asphalt paving containing asbestos that was greater than the thickness identified in the contract documents; and $31,733 for the drilling of an additional 180 feet in depth per the Geo Consultant recommendation for the irrigation well beyond the depth specified in the contract documents. This recommendation was made to ensure that the District would be fully compliant with all state and federal regulations. This change order #3 represents an increase of $92,324.30, for a new contract amount of $12,877,162. This new contract amount is an increase of .717% to the new contract amount under deductive Change Order #1, and still a decrease of $530,513.70 to the original contract amount of $13,500,000. The project is within the hard cost budget of $14,175,000. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $13,500,000 $13,500,000 0% CO #1 -$646,387 $12,853,613 -4.8% CO #2 $23,549 $12,877,162.30 .18% CO #3 $92,324.30 $12,969,486.30 .717% Budget Summary SLUSD Pacific Sports Complex and Burrell Field Project Soft Cost Budget $4,252,000 Hard Cost Budget Construction Construction Contingency $13,500,000 $675,000 $14, 175,000 Project Contingency $0 Total Project Budget $18,427,000

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Change Order #3 - Zolman Construction and Development PDF · 102.0 KB ViewOpen Change Order #3 - Zolman Construction and DevelopmentDownload Change Order #3 - Zolman Construction and Development

Link to this item

Fiscal Impact

$17,200 from the Measure M bond funds

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustees Prola and James, staff clarified that the contract services includes round trip transportation. Trustee Mack-Rose raised a concern that the Board was once again being asked to approve a contract for services that have already began and asked if schools were given the discretion to use Measure M funds without Board approval. It was explained that as part of the Measure M projects, the San Leandro High School pool and fields project began renovation in August of 2012, and the SLUSD Pacific Sports Complex and Burrell Field work began in June 2012, most high school sports team have been displaced for both practices and games. There is an approved bussing list that school sites use and to date the services of MyCoyoteExpress bussing, who is on that list, has been transporting our students to various locations throughout the area Up until now, the schools have treated this type of transportation like a "field trip" which does not need Board approval. However, it is the intention of the District to go out to bid for bussing services for the second semester as costs are estimated to exceed $81,000, the amount which triggers the needs for a Request for Proposal (RFP) for competitive bids per Public Contract Code.

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the contract between the San Leandro Unified School District and MyCoyoteExpress for bussing services for the period 8/23/12 through 1/17/13 for San Leandro High School sports teams

Background Information

As part of the Measure M projects, the San Leandro High School pool and fields project began renovation in August of 2012. The SLUSD Pacific Sports Complex and Burrell Field work began in June, 2012. As a result of this construction work, most high school sports teams have been displaced for both practices and games. Extensive work has been done by the SLHS Athletic Directors to identify alternate locations for the teams to practice and/or hold their games. In order to ensure the safety of students, transportation for teammembers for practices and games will be provided. To date the services of MyCoyoteExpress bussing have been used to transport our students to various locations throughout the area. MyCoyoteExpress is on the District approved bussing list. It is the intention of the District to go out to bid for bussing services for the second semester as it is estimated that the cost of bussing will exceed $81,000 the amount which triggers the need for a Request for Proposal (RFP) for competitive bids per Public Contract Code. In the short term, MyCoyoteExpress has provided bussing services beginning August 23, 2012. It is expected that MyCoyoteExpress will continue to provide services through January 15, 2013 or until the bid process is complete which ever is soonest. The estimated cost of the bussing for the period 8/23/2012 through 1/15/2013 is $17,200. Staff is seeking approval of a contract with MyCoyoteExpress to centime to provide bussing for sports teams through January 15, 2013. A copy of the contract will be provided at the Board meeting.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• MYCOYOTEXPRESS Transportation PDF · 231.8 KB ViewOpen MYCOYOTEXPRESS TransportationDownload MYCOYOTEXPRESS Transportation

Link to this item

Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

Link to this item

Fiscal Impact

The Network Technician will cost a maximum of $82,500 (inclusive of salary driven costs at the highest step). The cost will be paid by the General Fund (no more than $74,250) and Adult Education Fund (no more than $8,250). General Fund will be paying a maximum of $35,250, more than what is currently paid for the consultant.

To

Cindy Cathey Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib explained that the person who has been working part-time in this position is retiring and rather than seek another consultant to perform the technical network services, staff is recommending adding a full-time network technician position to the technology department. This will help the department keep up with increasing technology demands and help create consistency within the department and across the distinct. The network technician position requires a high level of technological proficiency. The position will be primarily responsible for maintaining our local area and wide area networks as well as all of our individual servers and systems such as firewall security, e-mail, and VoIP. There was a lengthy discussion regarding the pros and cons of the staff recommendation. Concerns and suggestions raised by the Board including the time sensitivity Listing RDP and Terminal Services as qualifications in the job description is redundant, "Pearl" is spelled "Perl" Given the list of qualifications, salary, minimum of 5-years of experience, it will be very difficult to fill to this position Consider using "preferred" for some of the qualifications Look at coordinating services with other districts or the County Office Consider tabling this until next week when the new Board comes together We should move forward with this position Approve the position and seek out a part-time position at this time if a full-time person is not found to give the District latitude to provide the services gravely needed The community is concerned that we are creating positions without knowing what our district needs and priorities are Post as a part-time position and let the incoming Board evaluate whether they want a full-time position Following the discussion, a motion and second was made and the Board approved a Network Technician position.

Actions

Motion - Motion made by Ron Carey and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Review and approve the network technician job description, salary range and position.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

For the past 14 years, technology use has grown in this District and the responsibilities of the technology department have increased exponentially. For example, within the past five years, we have added many more computers and computer labs throughout all our school sites. In addition, we have built two new buildings, the Arts Education Center and the Fred T. Korematsu 9th Grade Campus, that have a significant amount of advanced technology built into their infrastructures. We have also transferred the responsibilities of maintaining the phone and voicemail system from the maintenance department to the technology department. When the communications outreach specialist position was eliminated several years ago, the technology department took on increased responsibilities for maintaining the District?s website. Throughout all this time and growth, staffing level within the technology department has remained unchanged. In addition, over the past three years, the Adult School has added 4 mobile lab top carts and a brand new server. The Adult School will also increase technology to their curriculum. Support from the technology department has increased by about half a day per week which translates into approximately 10% of the total position cost. There are currently two positions in our information technology (IT) department: an IT administrator and a computer technician. In addition, the District uses a consultant who provides technical network services two days per week. The three people in these positions provide the technology and infrastructure support for every computer, server, and network in all 13 of our school sites as well as the district office. This staffing level is substantially lower than any comparable district in the Alameda County. Unfortunately, the consultant who has worked with the district for more than 10 years and provided his services at a substantially reduced rate is retiring. The current consultant works with the district on a part-time basis (two days per week) and costs the district approximately $39,000 per year. If the district were to hire a consultant to complete this work, based upon the prevailing wage, it is estimated that the cost would run approximately $83,000 for two days per week. If the district were to use the services of AMS.net for comparable service, depending on the specific type of work, the cost is estimated to be $150,000 - $200,000. Rather than seeking another consultant to perform the technical network services, the District recommends adding a fulltime network technician position to the technology department. This will help the department keep up with increasing technology demands and help create consistency within the department and across the district. Even with this position, the SLUSD will still have a staffing level lower than comparable districts. The annual salary for a fulltime network technician position would be $54,000 - $66,000 (maximum $82,500 with salary driven costs). This salary would be placed on the California School Employees' Association salary schedule at Range 57 and is lower than similar positions found in comparable districts. The funds for this position would come from the District?s General Fund (90%) and Adult Education Fund (10%). The network technician position requires a high level of technological proficiency. This position will be primarily responsible for maintaining our local area and wide area networks as well as all of our individual servers and systems such as firewall security, e-mail, and VoIP. The specific duties and responsibilities are described in the attached job description.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Network Technician Job Description PDF · 163.1 KB ViewOpen Network Technician Job DescriptionDownload Network Technician Job Description

Link to this item

Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

The Board received for review the Investment Report for September 2012.

Quick Summary / Staff Recommendation

The Board to review the investment report for the month September, 2012.

Background Information

Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Investment Report - September 2012 PDF · 1.1 MB ViewOpen Investment Report - September 2012Download Investment Report - September 2012

Link to this item

Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

Link to this item

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approval of Recommendation for Termination of expulsion order for student E01-10/11, who is eighteen years of age or older and did not complete the rehabilitation plan.

From

Debbie Wong, Assistant Superintendent, Educational Services

Link to this item

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approval of Recommendation for Termination of expulsion order for student E12-10/11, who is eighteen years of age or older and did not complete the rehabilitation plan.

From

Debbie Wong, Assistant Superintendent, Educational Services

Link to this item

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approval of Recommendation for Termination of expulsion order for student E20-09/10, who is eighteen years of age or older and did not complete the rehabilitation plan.

From

Debbie Wong, Assistant Superintendent, Educational Services

Link to this item

Minutes

Special Board Meeting - December 11, 2012 (City Council Chambers) Regular Board Meeting - December 18, 2012 (cancelled) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Special Board Meeting - December 11, 2012 (City Council Chambers) Regular Board Meeting - December 18, 2012 (cancelled) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Link to this item

Minutes

The meeting was adjourned at 9:48 p.m.

Actions

Motion - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Link to this item