Special Board Meeting

Minutes

President Mack-Rose led the Pledge of the Allegiance to the Flag.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. Vote: Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.

Quick Summary / Staff Recommendation

Approve the Special Board meeting agenda for November 13, 2012.

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Minutes

Following the reading of the Legal Statement, President Mack-Rose noted that the Board would be recessing into Closed Session following the Open Session, returning to Open session to take action on two Expulsion terminations.

Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

The Board and Superintendent recognized Trustee Hermy B. Almonte with a Resolution of Appreciation of his four years of service on the Board of Education from 2008-2012 and for his service as Clerk of the Board in 2010-2011; and Board Vice President from 2011-2012. The Board and Superintendent recognized Trustee Morgan Mack-Rose with a Resolution of Appreciation for her four years of service on the Board of Education from 2008-2012 and for her service as Board President for two terms from 2010-2011 and 2011-2012. The Board and Superintendent recognized Trustee Carmen M. Sullivan with a Resolution of Appreciation for her four years of services on the Board of Education from 2008-2012 and for her service as Clerk of the Board from 2011-2012. Superintendent Cindy Cathey thanked each of the Trustees for their "...ongoing commitment and dedication to the education and welfare of all students..." noting that each has "earned the respect and admiration of all who have worked with them." A lovely hand-painted glass apple crafted in the glasswork technique known as ""millefiori," was also presented to the outgoing Trustees as a token of esteem and appreciation. By grouping numerous multicolored canes and embedding them in a handblown layer of clear glass, the glassmaker produces a vibrant bouquet symbolic of a diverse school community . San Leandro Ciity Mayor Stephen Cassidy and City Councilmember Pauline Cutter (both former San Leandro Unified Board of Education Trustees) also presented each of the Trustees with Certificates of Commendation and deep appreciation to them for their collaboration with the City, and their service to the schools and the community.

Quick Summary / Staff Recommendation

The Board and Superintendent will recognize and honor Board of Trustee Hermy B. Almonte with a Resolution of Appreciation for his four years of service on the Board of Education from 2008-2012 and for his service as Clerk of the Board in 2010-2011; and Board Vice President from 2011-2012. The Board and Superintendent will recognize and honor Board of Trustee Morgan Mack-Rose with a Resolution of Appreciation for her four years of service on the Board of Education from 2008-2012 and for her service as Board President for two terms from 2010-2011 and 2011-2012. The Board and Superintendent will recognize and honor Board of Trustee Carmen M. Sullivan with a Resolution of Appreciation for her four years of service on the Board of Education from 2008-2012 and for her service as Clerk of the Board from 2011- 2012.

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Minutes

Sheila Lawrence, Director of Student Support Services gave a presentation on the results of the 2011-12 California Healthy Kids (CHKS) Survey Results. The CHKS Survey is administered every two years to grades 5, 7, 9 and 11, and focuses on alcohol and other substance use; violence and safety, and physical and mental health. The data is used to help school districts identify and reduce risky behaviors, develop interventions, promote learning and health programs. Included in the survey results: Comparison of marijuana, alcohol and cigarette use during the last 30 days (when survey was administered) shows that the percentage of use in SLUSD is below the state and national numbers Data show that our fifth graders are experimenting with alcohol at a high rate Use of cigarettes has gone down; however, marijuana use is going up Next steps include: Identifying strategies to address the highest priority needs and incorporate into School Safety Plans and Single School Plans Continue to implement and strengthen district-wide alternatives to the suspension and expulsion process In January 2013 a new law AB 1729 will require alternative methods of correction before suspension Renew the TUPE Cohort grant w/ACOE, which will focus more on alcohol and marijuana prevention The Board raised clarifying questions and concerns around the dramatic drop occurring among the 9th graders in "caring relationships" and "school connectedness" and how that compared to the percentages before the FTK campus was built, and what is the correlation between the academic performance of our students and the California Healthy Kids Survey results, which were addressed by the Board. Debbie Wong, Assistant Superintendent, Educational Services, and Jamaal Kizziee, one of the District's two Alameda County Behavioral Health Consultants, provided an update on the District's efforts to systematize Behavioral Tiered Intervention to support students' socio-emotional and behavioral health. The presentation also included updates to the new Office of Student and Family Wellness. The systems approach to address the needs of the whole child: academic, physically, and socio-emotionally health is a tiered approach that focuses on: Academic: District Instructional Plan through professional Learning Communities Behavioral Supports: Full Service Community Schools approach to provide coordinated programs and services to students and families District efforts include: Anti-Bullying Training for all employees Creating safe schools for all students, families, and staff IEP and Section 504 training and implementation Student Support Services Monthly Check-ins with secondary administrators Roosevelt School Positive Behavior Intervention and Support (PBIS) Pilot Professional Learning Communities Opened the District's Office of Student and Family Wellness (Intentional partnerships with Alameda County Center for Healthy Schools and Communities) Coordination of Services Team (COST) Process (a coherent and systematized referral process to problem solve issues related to student academic progress) Full Service Community Schools The Board thanked staff for the presentation, stating that this is very exciting. At the conclusion of the presentation, the Board took a short break.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Sheila Lawrence, Director of Student Support Services will provide the results of the 2011-12 administration of the California Healthy Kids Survey. Debbie Wong, Assistant Superintendent, Educational Services, Jamaal Kizziee and Chandrika Zager, Alameda County Behavioral Health Consultants to the District will provide an update on the District's efforts to systematize Behavioral Tiered Intervention to support students' socio-emotional and behavioral health. The presentation will also include updates to the new Office of Student and Family Wellness.

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Minutes

Trustee Sullivan reported receipt of the following emails from October 17, 2012, through November 13, 2012: From CSBA regarding "California School News: Election Countdown, Support for Props 30 and 38," "CSBA Delegate Assembly meeting November 28-29"; from Dr. Webinars regarding "Sexting and Texting Do's and Don'ts Students Need to Know Webinar," and "Impulse Control Skills and More Grades K-8"; from Veronica Sanchez regarding "Garfield Newsletter"; from Cynthia Vincent regarding "Wilkins, New Bart Director"; from Luan Truong regarding "National Conference on School Discipline 2013"; from Sheila Jordan regarding "Celebrate Sikh Awareness Month," and "Save the Date: Bay Area Leadership Forum 2013, January 9, 2013"; from Ling King regarding "John Muir Haunted House October 31"; from the Broadmoor Beacon regarding "Newsletter Nov/Dec"; from Lew Brentano regarding "A Sustainable Model Program to Improve School Climate and Academic Achievement"; from Chevron in California regarding "Your invited: Partnering for a brighter California"; from Garry Grotke regarding "Carnival Reflections and Thanks"; from SLHS Athletic Program regarding "Tommy T's Fundraiser, Friday, November 16th"; from Myrna Hernandez regarding "Washington Newsletter"; from Georgette Jackson regarding "McKinley Newsletter"; from JK Thomas and Associates regarding "Using Technology in Your Classroom, We want your Thoughts"; from Myrna Hernandez regarding "Washington Parent News"; from Robin Michel regarding "Don't miss SLHS AEC Presents, "The Miser" November 9," and "Davis Street Holiday Food and Toy Program"; from Ebado Ismail regarding "November Newsletter Bancroft Middle School"; from SLED regarding "Ghirardelli Pledges $45,000 to SLED," "Eat Out for Education November 7," and "SLED Welcomes Mitch Huitema to the Board of Directors"; from Sheriff Rocky Medeiros regarding "Sharing Positive thoughts on working with the HS Cross County Coaches and students on a trip to MT Sac in LA"; from Cindy Cathey "A Heartfelt appreciate and thank you for the work and support for Measure L"; from Maria Carvalho regarding "Lincoln High Newsletter"; and from Carol Delton regarding "Congratulations and 2 more Mundane Matter."

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Minutes

There were no Union Representative reports.

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Minutes

Superintendent Cathey reported that Measure L was at 66.44% as of 4:30 p.m. today. The DAIT providers continue to visit our schools and do Learning Walks with us, noting that at the high school recently, the Math Department chair and one teacher joined them. This week will be Day 3 and Day 4 of the Elementary PLC training. The week of November 19 is the Thanksgiving Holiday break. The last week of November will be our Federal Program Monitoring Review, adding that based on other Districts, this visit will greatly impact Assistant Superintendent Debbie Wong and her team.

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Minutes

The following items were pulled from the Consent Calendar: 10j - 2012-2013 Non-Public School/Agency Contracts (Prola) 11a - Contracts for Amounts $5,000 or Less for Fiscal Year 2012-2013 (Prola) With those exceptions, the Consent Calendar was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meeting held on November 6, 2012.

Attachments

• November 6, 2012, Meeting Minutes PDF · 151.5 KB ViewOpen November 6, 2012, Meeting MinutesDownload November 6, 2012, Meeting Minutes

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Fiscal Impact

The proposed Joint Powers Agreement has no financial impact from the current agreement.

To

Board of Education

Quick Summary / Staff Recommendation

Approve the Eden Area Regional Occupation Program Joint Powers Agreement for a four-year term beginning July 1, 2013, and ending June 2017.

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

Title I and Education Code section 52300 allow for the joint exercise of powers relating to Regional Occupational Center/Programs when two or more districts join together to share resources for the mutual benefit of the students they serve. In 1991, the school districts of Castro Valley, Hayward, San Leandro and San Lorenzo joined together to provide career technical education so that all students would continue to have the opportunity to explore career fields that might spark their interests in pursuing their career aspirations. The Regional Occupational Joint Powers Agency is a separate legal entity, created by the four member districts for the purpose of providing a regional occupational program which extends, supports, and enhances the fours districts? current career and technical training programs. This agreement became effective by all parties on July 1, 1997 and is continued until rescinded or terminated. At least every two years the Agreement is reviewed by members of the Coordinating Council. If the Coordinating Council deems it necessary to make changes to this Agreement, the changes will be presented to the respective district boards for approval. The current JPA Agreement expires in June of 2013. The proposed JPA has been reviewed by all four school districts? superintendents, the Director of the ROP and an attorney. This document is being presented to all four school districts for approval. Upon approval it will be presented to the Governing Council of the ROP which includes one representative from each of the four school districts. To operate as a Joint Powers Agreement (JPA) collaboration and communication are of the utmost importance. Along with these two key elements, guidelines need to be established to ensure that everyone who is responsible for the success of the JPA is clear on why they exist and their respective roles and responsibilities. The details of the Agreement are attached and include: 1. Purpose of the Programs 2. Terms of Agreement 3. R.O.P. Governing Board 4. Coordinating Council 5. Superintendent 6. Fiscal Matters 7. Insurance 8. Admission of Students 9. Indemnifications 10. Disputes 11. Withdrawal and/or termination 12. Disposition of Property and Funds 13. Amendments 14. Severability 15. Location 16. County Superintendent If approved, the Joint Powers Agreement shall remain in force and continue for a four-year term ending June 2017.

From

Cindy M. Cathey, Superintendent

Attachments

• Renewal of the Eden Area ROP JPA Word · 274.4 KB Open Renewal of the Eden Area ROP JPADownload Renewal of the Eden Area ROP JPA

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Fiscal Impact

.10 FTE increase to a total of .60 FTE to be prorated among Measure B, Measure B savings, and Measure M program budgets.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Increase the Communications Outreach Specialist from .5 FTE (Full Time Equivalent) to .6 FTE.

Board Committee

Facilities & Technology Committee: October 24, 2012

Background Information

In September 2007, the Board approved a revised job description and salary schedule for the Communications Outreach Specialist position that reflected increased duties related to Measure B and Bond Projects. It was estimated that the Communications Outreach Specialist?s involvement in Measure B related matters ranged between 30% and 75% of the work week. On March 9, 2009, the Board approved budget reductions for FY 2009-2010 which included the elimination of the Communications Outreach Specialist position. Since there was no impact on the General Fund and the need still exists for the Bond program, the .30 FTE of the position funded through Measure B was restored. On January 25, 2011, recognizing that Measure M, the $50.1 million school facilities bond passed by San Leandro voters in 2010, would also need communications and outreach. Therefore, the District has developed a revised job description which includes both Measure B and Measure M Bond Projects, and increased the Communications Outreach Specialist position by a .20 FTE, funded through Measure M. Currently, the District has a Communications Outreach Specialist who is working for Measure B, Measure B savings, and Measure M programs for a total of 2.5 days per week, or a .50 FTE. Due to the resignation of the Director of Measure B & Bond Projects and the replacement of the Director position to a part time position (3 or 4 days per week), workload for the Communications Outreach Specialist has increased. Staff is recommending that the position be increased by 3.75 hours per week (.10 FTE), for a total of .60 FTE. The position will be working 3 days per week instead of the current 2.5 days per week. The cost increase of the .10 FTE is approximately $11,000 per year (including salary-driven costs), and a 30% savings as compared to hiring a Director position full time.

From

John Thompson, Senior Director II, Human Resources

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Attachments

• Certificated Personnel Report PDF · 95.0 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 16.8 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

Up to $10,000 to be funded by the GEAR UP Grant

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between the San Leandro Unified School District and Achieve Learning and Resource Center, Inc. for SAT Prep at San Leandro High School for the 2012-2013 School Year

Background Information

As part of GEAR UP grant's goals to support 11th grade students in their successful path towards college, Achieve Learning and GEAR UP would like to partner to create an academy to increase the number of students who successfully take and score high on the SAT test, which will increase students' competitiveness for four-year colleges. This program, free to students, would begin in December 2012 and consist of an orientation for students and parents, a pre and post test and a 7-week academy. The 7-week academy will run from January 2013-March 2013 and will culminate with students taking the SAT Exam on March 9, 2013. The academy will prepare students to do well on the SAT by teaching strategies and content that have been proven to increase SAT scores. This program will serve approximately 100 students. The estimated cost of Achieve Learning?s services is $10,000 from the GEAR UP grant which covers: the proctoring and scoring of the diagnostic test, twenty-four tutor hours for approximately 100 students, full SAT prep binders for each student, post-test copies and scoring, all tutoring materials, calling parents of absent students, and helping to program all students to take the March 9 th SAT. The cost equivalent of $100 per student is an exceptional price as most families, on their own, would pay triple the cost for such a prep course.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• GEAR UP contract PDF · 109.7 KB ViewOpen GEAR UP contractDownload GEAR UP contract

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Fiscal Impact

No Impact to the General Fund; approximately $5,000 from Program Improvement funds for Office of Student and Family Wellness as part of our partnership with Alameda County Center for Healthy Schools and Communities

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Alameda County Health Care Services Agency Center for Healthy Schools and Communities for School-Based Health and Wellness Services for the 2012-2013 School Year

Policy / Code

Local Education Agency Plan Addendum High Leverage Action #4: Safe Climate and Strong Relationships

Background Information

Beginning in November 2011, through the guidance from Supervisor Wilma Chan's office, the District has been the fortunate recipient of a partnership with Alameda County Health Care Services Agency School Health Services Coalition, which is newly named Center for Healthy Schools and Communities (CHSC). The District was provided two behavioral health consultants who implemented a District needs assessment and developed 12 recommendations for health and wellness supports in the District. This memorandum of understanding will formalize the partnership with CHSC and continue our efforts in providing school-based health and wellness supports throughout this year. As we continue our efforts towards a full service community school approach with an outcome of a school-based health center, this intentional partnership is vital as CHSC and the District forge ahead in integrating programs and services to our schools. Through this MOU, CHSC will continue to allocate 2 full time behavioral health consultants to the District to operate the Office of Student and Family Wellness for: mental health services, consultation, case management training for staff and families coordination of all services and programs from community-based organizations conducting focus groups with families coordinating and supporting the Coordination of Services Team (COST) revising and formalizing protocols for Child Protective Services reporting, suicide intervention, and 5150 procedures implementing Story Bridges program for ACE collaborating on start up of a school-based health center CHSC will allocate $224,870 to support this work. The District will need to provide a District liaison to work with CHSC, provide workspace for all services and programs at school sites, office equipment for CHSC staff, and utilize the Alameda County prevention and early intervention grant towards the work of the Office of Student and Family Wellness.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• CHSC Mou PDF · 2.8 MB ViewOpen CHSC MouDownload CHSC Mou

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Fiscal Impact

None to the General Fund. An amount not to exceed $794.21 per student for 2012-13 services funded from Title I categorical funds as mandated.

To

Cindy Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and Professional Tutors of America Inc., to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools for the 2012-2013 School Year.

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of state approved providers from which to choose. Each district must enter into an agreement with the selected providers. Professional Tutors of America Inc. is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, Wilson, John Muir and Bancroft Schools, have selected to work with for the 2012-2013 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2012-13 school year, the amount paid to the service provider will not exceed $794.21 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. The District has worked with Professional Tutors for the past six years.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Prof Tutors SES contract PDF · 42.4 KB ViewOpen Prof Tutors SES contractDownload Prof Tutors SES contract

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Fiscal Impact

None to the General Fund. An amount not to exceed $794.21 per student for 2012-13 services funded from Title I categorical funds as mandated.

To

Cindy Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and A & E Avila Enterprises, Inc., DBA The Learning Curve, to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools for the 2012-2013 School Year.

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of state approved providers from which to choose. Each district must enter into an agreement with the selected providers. A & E Avila Enterprises, Inc., DBA The Learning Curve, is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools have selected to work with for the 2012-2013 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2012-13 school year, the amount paid to the service provider will not exceed $794.21 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. The District has worked with A & E Avila Enterprises, Inc., DBA The Learning Curve, for the past six years.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• A&E Avila, The Learning Curve-SES PDF · 44.3 KB ViewOpen A&E Avila, The Learning Curve-SESDownload A&E Avila, The Learning Curve-SES

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Fiscal Impact

None to the General Fund. An amount not to exceed $794.21 per student for 2012-13 services funded from Title I categorical funds as required.

To

Cindy Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and Bay Area Education Support Systems, DBA Sylvan Learning, to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools for the 2012-2013 School Year.

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of state approved providers from which to choose. Each district must enter into an agreement with the selected providers. Bay Area Education Support Systems, DBA Sylvan Learning, is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir schools have selected to work with for the 2012-2013 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2012-13 school year, the amount paid to the service provider will not exceed $794.21 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. This is the third year that the District will be working with Sylvan Learning.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Sylvan Learning-SES contract PDF · 42.5 KB ViewOpen Sylvan Learning-SES contractDownload Sylvan Learning-SES contract

Link to this item

Fiscal Impact

None to the General Fund. An amount not to exceed $794.21 per student for 2012-13 services funded from Title I categorical funds as required.

To

Cindy Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and A+ Educational Centers, to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools for the 2012-2013 School Year.

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of approved providers from which to choose. Each district must enter into an agreement with the selected providers. A+ Educational Centers is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools have selected to work with for the 2012-2013 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2012-13 school year, the amount paid to the service provider will not exceed $794.21 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. The District has worked with A+ Educational Centers for the past six years.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• A Plus-SES contract PDF · 42.8 KB ViewOpen A Plus-SES contractDownload A Plus-SES contract

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Fiscal Impact

None to the General Fund. An amount not to exceed $794.21 per student for 2012-13 services funded from Title I categorical funds as required.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Supplemental Educational Services Contract between San Leandro Unified School District and XCEL Global Services DBA XCEL Educational Services to provide Supplemental Educational Services for eligible students at Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools for the 2012-2013 School Year.

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of approved providers from which to choose. Each district must enter into an agreement with the selected providers. XCEL Educational Services is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools have selected to work with for the 2012-2013 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2012-13 school year, the amount paid to the service provider will not exceed $794.21 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. This is the second year that the District will be working with XCEL Educational Services.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• XCEL-SES Contract PDF · 42.3 KB ViewOpen XCEL-SES ContractDownload XCEL-SES Contract

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Physcial Education Exemption for Lincoln High School Student for the 2012-2013 School Year.

Policy / Code

Board Policy 6142.7 Physical Education Education Code 51241

Background Information

A Lincoln High School senior is requesting an exemption from meeting the Physical Education course requirement based on District Board Policy 6142.7 and Education Code 51241, where said student qualifies under temporary exemption from physical education under the following condition: The student is ill or injured and a modified program to meet his/her needs cannot be provided. The senior has an attached physician's letter indicating medical conditions that preclude participation in physical education for the school year, and as a senior, is on track to graduate this June. The student will make up these credits with elective courses.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• PE Waiver PDF · 27.1 KB ViewOpen PE WaiverDownload PE Waiver

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Fiscal Impact

No Impact to the General Fund; $6,500 from John Muir Site Title I Budget

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement between San Leandro Unified School District and New Frontier 21 Consulting, LLC for Professional Development at John Muir Middle School.

Background Information

John Muir Middle School is seeking in contract with Dr. Anthony Muhammad, renown middle school practitioner in the implementation of the Professional Learning Communities (PLCs) process to provide a follow up staff training on December 19, 2012 for deepening implementation on the school climate and culture, guaranteed curriculum development, formative assessment system, and strengthening the academic intervention system based on student needs. Dr. Muhammad will provide his middle school expertise by working directly with the PLC Coaching Academy participants and the math department. He will also provide focus on the implementation of school wide interventions.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• New Frontier 21-Muir PDF · 70.3 KB ViewOpen New Frontier 21-MuirDownload New Frontier 21-Muir

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Fiscal Impact

$ 189,958.30 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustee Prola, Assistant Superintendent Wong said that the reason that the cost of the contract with TLC Child & Family Services was so high was because it includes room and board, unlike the other two contracts.

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2012-2013 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 01/23/97 $52,819.00 Via Center # 2 07/10/95 $127,833.30 TLC Child & Family Services # 3 12/04/09 $9306.00 Hearing & Speech Center of Northern California Total $189,958.30

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Via Center PDF · 103.3 KB ViewOpen Via CenterDownload Via Center
• TLC Child & Family Services PDF · 259.9 KB ViewOpen TLC Child & Family ServicesDownload TLC Child & Family Services
• Hearng & Speech Center of Northern CA PDF · 279.9 KB ViewOpen Hearng & Speech Center of Northern CADownload Hearng & Speech Center of Northern CA

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Minutes

A concern was raised by Trustee Prola regarding a $200/hr contract for Culturally Responsive Teaching and Learning and Parent Engagement and how this program is different from the previous years, asking if we have data with regards to the effectiveness it has made to our students learning and test scores. Assistant Superintendent Wong stated that unlike the District-wide training, this contract focuses on assisting with the implementation of the Wilson's Elementary School's instructional focus with their Leadership Team and Principal, specifically Pillars 2 and 4 Culturally Responsive Teaching and Learning and Parent Engagement. Another concern was raised by Trustee Mack-Rose around the intent of the summary spreadsheet for contracts $5,000 or less, and whether the cost is cumulative by vendor or individual, or is it by "program" in the case of the San Leandro Boys and Girls Club who offers many different programs. It was suggested that the Board revisit and reaffirm the intent.

Actions

Motion - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; No Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 and under 11-13-12 PDF · 14.7 KB ViewOpen Contracts $5,000 and under 11-13-12Download Contracts $5,000 and under 11-13-12

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #12-66 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #12-66 - Discard of Obsolete Equipment PDF · 271.2 KB ViewOpen Resolution #12-66 - Discard of Obsolete EquipmentDownload Resolution #12-66 - Discard of Obsolete Equipment

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Fiscal Impact

Amount is not to exceed $23,000 plus reimbursement for out-of-pocket expenses for hotel and 50% of gasoline.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve renewal of contract with School Site Solutions, Inc. to provide temporary support for bond projects.

Background Information

The District is seeking to renew the contract with School Site Solutions, John Dominquez, to provide support for Measure B and M bond projects at a rate of $85.00 per hour plus reimbursement for some out of pocket expenses. The total contract cost is not-to-exceed $24,000 (plus estimated expenses) for a period of approximately three months at three-four days per week. Attached is the Consultant Agreement with School Site Solutions. The period covered by the renewal of the contract is November 1 through January 31, 2013, excluding holidays. No later than January 31, 2013, staff will provide and present a long term plan to the Board for the Bond Director position.

From

Song Chin-Bendib Assistant Superintendent, Business & Operations

Attachments

• Consultant Agreement - Renewal PDF · 94.1 KB ViewOpen Consultant Agreement - RenewalDownload Consultant Agreement - Renewal

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Fiscal Impact

The cost of hazardous materials assessment, testing, and monitoring is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election and from Measure ?B? savings.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #1, in the amount of $97,595, to the Vista Environmental Consulting, Inc. agreement for hazardous materials assessment, testing, and monitoring for Measure M projects

Board Committee

Facilities and Technology Committee: October 24, 2012.

Background Information

On July 19, 2011, the Board approved an agreement with Vista Environmental Consulting, Inc. for hazardous materials assessment, testing, and monitoring for Measure M projects in the amount of $15,291. At the time of contract award, the abatement design, remediation observation/inspection and remediation observation final reports were purposely excluded from the scope of services, as the scope of hazardous materials consulting services were not be known until after the initial samples were taken and the testing results were received back from laboratory. After award of the original contract and initial testing results were received and analyzed by the testing laboratory and the consultant, the following testing & removals were found to be necessary: Testing for lead in soils along I-880 at Pacific Sports Complex & Burrell as part of the California Environmental Quality Act (CEQA) Mitigated Negative Declaration (MND) Observation of removals of asphaltic pavement containing asbestos at Pacific Sports Complex & Burrell necessary for demolition of existing parking lot Testing for presence of asbestos in existing cinder track soils at San Leandro High School for determination if the asbestos reached action levels and posed risk to students and staff Testing for presence of contaminates in existing grass sod and soils at San Leandro High School for determination for landfill selection Testing and observation of removals for garden pesticides at existing San Leandro High School fenced off garden. Note: pesticide contamination was found to be greater than fenced off area. The costs for the abatement design, remediation observation/inspection and remediation observation final reports are now known: Measure M: Pacific Sports Complex & Burrell Field is $24,963. This will be funded by the Project Contingency. Measure M: SLHS Swim Center and Fields is $34,487. This will be funded by the Project Contingency. Measure B: SLHS Grading & Drainage Project, which includes the hazardous soils at high school scope, is $38,145. The total amount for Amendment #01 is $97,595. Agreement Summary Item Amount Running Total Percent Increase Initial Contract $15,291 $15,291 n/a Amendment 1 $97,595 $112,886 n/a (See explanation above)

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #1 to Vista Environmental Consulting PDF · 109.7 KB ViewOpen Amendment #1 to Vista Environmental ConsultingDownload Amendment #1 to Vista Environmental Consulting

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

Program services are paid through local Measure B savings and state matching funds.

To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib explained that this is the last phase of the Measure B savings projects. Harris & Associates developed a proposal for the last phase of Measure B savings, titled "consideration of update priorities for Measure B savings projects," which was approved by the Board on August 21, 2012, The proposal by Harris & Associates is $1,364,753, or 5.90% of the total budget cost of $23,144,500. The industry standard for program, projects and project management is about 6% to 10%, noting that the cost of this contract is proportionally lower than previous contracts with Harris & Associates, who have worked with the District on our bond projects for approximately seven years. This discount fee is a reflection of our long-term professional relationship and expresses the value Harris & Associates places on our continuous professional relationship. In addition, the Assistant Superintendent stated that it is much more efficient for the District to have the same Project Management (PM) and Project & Construction Management (CM) firm to oversee our construction projects. Harris & Associates staff know all the stakeholders well, are familiar with the physical attributes of the school sites, and have worked with other CM firms under contract with the District.

Actions

Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the contract, in the amount of $1,364,753, with Harris & Associates, Inc., as the Program Manager, Project Manager and Construction Manager for the Phase II Measure B savings projects.

Board Committee

Facilities and Technology Committee: October 24, 2012

Background Information

As part of the Measure B and Measure M implementation process, the District has conducted a thorough and extensive review to search for Program Management (PM) and Project & Construction Management (CM) firms. Harris & Associates has consistently been one of the top contenders and eventually was selected to manage the District bond programs. Harris & Associates has provided, and continues to provide, skilled technical and professional services on the management of the District?s bond programs. Below is a historical summary of the contract costs with Harris & Associates for Measure B, Measure M and Measure B savings Phase I, Program, Project and Construction Management services. (Please note that some CM services were contracted with other Construction Management firms): Bond Measure Bond Budget Contract Cost with Harris & Assoc. Measure B $109,000,000 $7,786,385 (7.14% of Bond budget) Measure B savings Phase I $13,135,500 $1,088,896 (8.29% of budget) Measure M $50,100,000 $3,040,500 (6.07% of Bond budget) Total $172,235,500 $11,915,781 (6.92% of total) The attached contract with Harris & Associates is for Phase II (last phase) Measure B savings projects. These projects were not on the original scope of Measure B or Measure M, and are only made possible from savings resulting from Measure B projects completed under budget and on time; grants received from the State; redevelopment matching funds for the Fred T. Korematsu gymnasium, miscellaneous donations to the bond program, etc. Harris & Associates developed a proposal for the last phase of Measure B savings projects, and the project list was approved by the Board on August 21, 2012, titled ?consideration of updated priorities for Measure B savings projects?. The proposal by Harris & Associates is $1,364,753, or 5.90% of the total budget cost of $23,144,500. The industry standard for program, project and project management is about 6% to 10%. The cost of this contract is proportionally lower than previous contracts with Harris & Associates, who has worked with the District on our bond projects for approximately seven years. This discounted fee is a reflection of our long-term professional relationship, and expresses the value Harris & Associates places on our continuous professional relationship. Additionally, it is much more efficient for the District to have the same PM and CM firm to oversee our construction projects. Harris & Associates staff knows all the stakeholders well; are familiar with the physical attributes of the school sites; and have worked with the other CM firms under contract with the District. Harris? staff continues their practice of billing the District for 8 hours per day, with no cost to the District beyond the 8-hour day.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #9 to Harris & Associates Contract PDF · 132.5 KB ViewOpen Amendment #9 to Harris & Associates ContractDownload Amendment #9 to Harris & Associates Contract

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Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation to expunge the expulsion record for student E14-09/10. Therefore, all records associated with the expulsion will be expunged from the student's school and District record.

From

Debbie Wong, Assistant Superintendent, Educational Services

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; No Lance James .; No Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E25-10/11, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

From

Debbie Wong, Assistant Superintendent, Educational Services

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Minutes

Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (City Council Chambers) Regular Board Meeting - December 18, 2012 ( CANCELLED) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (City Council Chambers) Regular Board Meeting - December 18, 2012 ( CANCELLED) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 10:35 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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