Regular Board Meeting

0 CALL TO ORDER/ROLL CALL - 6:00 P.M.

Minutes: President James called the meeting to order at 6:00 p.m. It was noted that all Board members were present with the exception of Trustees Katz-Lacabe and Prola.

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1 PUBLIC TESTIMONY - CLOSED SESSION ITEMS

Minutes: There was no Public Testimony on Closed Session items.

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2 RECESS INTO CLOSED SESSION - 6:00 P.M.

Minutes: The Board recessed into Closed Session at 6:01 p.m.

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2.1 Public Employee Discipline/Dismissal/Release/ Hiring, Government Code Section 54957

2.2 Conference with Labor Negotiator (Government Code section 54957.6) Employee organizations: SLTA, CSEA, T/T, Unrepresented Groups, Designated Representative: John Thompson

3 RECONVENE TO OPEN SESSION - 7:00 p.m.

Minutes: The Board returned to Open Session at 7:00 p.m. It was noted that Trustee Prola arrived as they were recessing into Closed Session.

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3.1 Report on Closed Session Action

3.2 Pledge of Allegiance

Minutes: President James led the Pledge of Allegiance to the Flag.

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3.3 Approval of Agenda Passed

Minutes: The Board approved the agenda for the September 9, 2014, Regular Board meeting, with the following amendments. Trustee Katz-Lacabe absent. Move Action/Discussion Items 13q-Companion Corporation Software Purchase of the Restoration and Reopening of Elementary Libraries in the San Leandro Unified School District and 13w-Student Health & Wellness Center Funding up on the agenda to follow 13a, 2013-2014 Unaudited Actuals Pull Action/Discussion Item 13j - Memorandum of Understanding Between the San Leandro Unified School District and Saint Mary's College
Staff Recommendation: Approve the agenda for the Regular Meeting held on August 26, 2014.
Actions: Motion Approve the agenda for the Regular Meeting held on August 26, 2014. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Outcome

Motion Approve the agenda for the Regular Meeting held on August 26, 2014. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .;

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4 LEGAL STATEMENT

4.1 Legal Statement

Quick Summary / Staff Recommendation: Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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5 PUBLIC TESTIMONY ON NON-AGENDA ITEMS

Minutes: Prior to Public Comments on Non-Agenda Items, Trustee Katz-Lacabe arrived at 7:15 p.m. Nancy Pretto, Davis Street Family Resources Center Board member, asked the Board to please turn out in support of the "Stand Up for Davis Street, Annual Comedy Night" benefiting the non-profit, where we support nearly 1300 San Leandro children at four licensed centers in many ways, such as providing a food pantry, health clinic and counseling. The event is Friday, October 10, 2014, and tickets are available online at www.davisstreet.org or at Davis Street Family Resource Center, 3081 Teagarden Street. Pamela Forbert spoke on behalf of Alameda County Office of Education Superintendent candidate Dr. Helen Foster, adding that Dr. Foster's qualifications, background & accomplishments qualify her as the candidate for dynamic change at ACOE. She asked the Board to "Please support Helen's campaign and vote for her on November 4."

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6 RECREATION & PARKS COMMISSION REPORT

Minutes: Commissioner Evelyn Gonzalez reported tha,t although the attendance at the September 7, 2014, Family Bike Day was not as large as last year, there were more children, so the Recreation and Parks Department was very happy. She thanked the Board and District for allowing the event to expand onto school property, which may have contributed to the increased number of children, adding that Recreation and Parks will continue to offer the event once a year. Ms. Gonzalez also said that the City Council has approved the creation of an arts commission, which will oversee music, theater, painting, sculptors, and cultural celebrations. With the addition of the new Arts Commission, the Department of Recreation and Human Services now will have five commissions under them: 1. Recreations & Parks Commission; 2. Human Services Commission; 3. Senior Commission; 4. Youth Advisory Commissions; and 5. Arts Commission. She also said that "Flag Football" Program, which was brought to the City few years ago, continues to draw increased participation, which provides a great option for a non-tackle sport. Trustee Katz-Lacabe thanked the Commissioner for the Bike Party, saying that his children really enjoyed it. Trustee Prola thanked her for her efforts, and asked when the new Arts Commission will be formed, which at this time, has not be decided.

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7 PRESENTATIONS

7.1 Citizens Bond Oversight Committee Annual Report

Minutes: Deborah Cox, Chair, of the Citizens? Bond Oversight Committee (CBOC), presented the CBOC?s Annual Report FY 2012-2013 to the Board and the community. The report included an overview of the Committee?s responsibilities,which provides oversight to both Measure B, the $109 million school facilities bond passed by the vote in 2006, and Measure M, the $50.1 million school facilities bond passed by voters in 2010, updates on the Measure B and Measure M Bond projects, and a report on the 2012-2013 Measure B projects and M Performance Audit. Ms. Cox was happy to report that Performance Audit concluded that all funds expended were in accordance with the law, and for the sixth year a row, the District received a 100% rating for Measure B and seconded year in a row for Measure M! Ms. Cox also noted that all CBOC meetings are open to the public and the next meeting is on Wednesday, October 8, 2014, 6 p.m., location to be determined. The Board thanked Ms. Cox for all of her hard work.
Quick Summary / Staff Recommendation: Chair Deborah Cox and Steve Parker, of the Citizens? Bond Oversight Committee (CBOC), will present the CBOC?s Annual Report to the Board and the Community. The report will include an overview of the Committee?s responsibilities, which includes providing oversight to both Measure B and Measure M bond measures, updates on the Measure B and Measure M Bond projects, and a report on the 2013-2014 Measure B and M Performance Audit.

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7.2 2013-2014 Unaudited Actuals

Minutes: The Director of Business Services Rais Abbasi introduced new Accounting Manager Natalie Zaderey before presenting the 2013-2014 Unaudited Actuals. He thanked the Business Services Department for their work, dedication and talents in the work needed to prepare the report. The Unaudited Actuals, or year-end closing, described as a "Snapshot in time," by Mr. Abbasi, is an accounting procedure undertaken at the end of the year to close out business from the previous year, carry forward balances from the previous year, and open posting accounts of the upcoming year. Mr. Abbasi then provided a chart, what he termed, "The Big Picture: By the Numbers," accounting the Unrestricted General Fund which included revenue, expense, other financing beginning fund balance, and end fund balanced for 2012-13, 2013-14, 2014-15, and projections for 2015-16, and 2016-17. The 2013-14 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $2,338,341 (before designations). The total of designations is $1,813,991 which leaves the undesignated balance at $524,350. Mr. Abbais said that state revenues are healthier than the state originally projected and in the near future, the Governor is going to revise those projections, adding that "We are hoping we will get more money?how much, we do not know?but we are optimistic." 2013-2014 highlights included: First year of LCFF Implementation LCFF implementation to be completed by 2020-2021 Target to be reached by provide Gap Funding Each Year 2013-14 received 11.78% Gap Funding Once the audit takes place in November, the fund/program balances will be rolled over to 2014-15, and the First Interim Report will be presented to the Board before December 15, 2014. The Board thanked staff for the presentation and welcomed Accounting Manager Natalie Zaderey. Follow-up questions and comments posed by the Board were addressed by staff.
Quick Summary / Staff Recommendation: The Director of Business Services Rais Abbasi will present the 2013-2014 Unaudited Actuals.

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7.3 Library Restoration and Reopening

To: Mike McLaughlin, Ed.D, Superintendent
Minutes: Roxanne Ansolabehere, Coordinator of Library Services and Multimedia Manager, presented, in accord with the requirements of the Local Control Accountability Plan (LCAP), the goals for our library program; focusing on this year's reopening and restoration of the elementary libraries. The plan falls under Board Policy 6163.1 and three Strategic Goals: student achievement, access and equity; technology; and community and public relations. The presentation outlined the state of the libraries now, the work that has been done in the last two months, the short-term and long-term goals for the program and recommendations for purchases for the first steps in this process. Ms. Ansolabehere explained that hard economic times and cutbacks closed the District's eight elementary school libraries for four years. Prior to that, the libraries functioned with a part-time, unmanaged staff. Through the LCAP planning process, the community has asked the district to restore these libraries. With the hire of four media techs and a District librarian, the work has begun, adding that within a month she has been holding meetings with site administrators, locating computer and data, assessing textbook distribution procedures and drafting a plan to automate these procedures, creating a K-12 libraries operating budget, and procuring quotes for all hardware, software, training, supplies, books and media for elementary schools. Ms. Ansolobehere recommends that the elementary school library restoration be accomplished in four phases: Phase One Hiring of four library media tech (one for two schools) Order necessary supplies for each library, including barcodes and materials of processing books by September 1, 2014 Phase Two Renew and update software, purchase and install hardware by January 30, 2015 Order new computes and hand scanners for each library Phase Three Training - all library personal must be trained on new system by February 15, 2015 Phase Four Order all books and media for the elementary school libraries by March 1, 2015 Ms. Ansolabehere said that the goal this year is to staff, open, restore, and begin modernizing. Once this is achieved, we will be ready to take the next step towards the ultimate goal - "a state-of-the-art library" that includes: Tech Rich - ebooks, iPads, chromebooks Hands on - a comfortable inclusive space Service for ESL - increased programming and resources Automated - online, web based Community Outreach - library as community center Social media - outreach via social media Labs - video, podcast, webinar Cyber cafe - digital archives In conclusion, Ms. Ansolabehere said, "San Leandro Unified School District will transform forgotten and neglected libraries and resurrect them, nourish them, transform them, breathe new life in them and they will become centers of the schools and community touchstones," adding, "Let's be the leaders following the sign posts that point to the state-of-the-art, 21st Century information and learning centers." The Board thanked Ms. Ansolabehere for this great opportunity for our students and helping them to better understand the needs of the library. Additional comments from the Board included hours and availability of the libraries, and possibility of catalog interfacing with the with the San Leandro Public Library and their outsource system. Student Board member Anna Martin was interested in knowing if, with only four media techs in the District, staff would be trained on how to catalog the books and use of technology, which was addressed by staff.
Quick Summary / Staff Recommendation: Roxanne Ansolabehere, Coordinator of Library Services and Multimedia Manager, will present, in accord with the requirements of LCAP, the goals for our library program; focusing on this year's reopening and restoration of the elementary libraries. The presentation will outline the state of the libraries now, the work that has been done in the last two months, the short-term and long-term goals for the program and recommendations for purchases for the first steps in this process.
From: Rosanna Mucetti, Ed.D, Deputy Superintendent

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8 REPORTS

8.1 Correspondence

Minutes: Trustee Rosato reported receipt of the following emails from August 26, 2014, through September 9, 2014. From: John Thompson regarding "Annual Notifications"; from Rob Mangewala regarding "Heat Up Back to School with STEAM this Thursday"; from Mary Patterson regarding "Vacancies"; from Brian Feeley regarding "September 2 Important Phone System Updates"; from Sukhi Kharia regarding "Facilities and Technology Committee Meeting, September 3, 2014"; from John Thompson regarding "TB Testing for SLTA Members"; from Ebado Ismail regarding "September 2014 Bancroft Banner Newsletter"; from Laura Aguayo-Guevara regarding" Certificated Job Vacancy"; from Jason Toro regarding "Student Health and Wellness Center Groundbreaking"; from Brian Freeley regarding "Reimbursement Forms in Electronic Format"; from [email protected] regarding "[eBook] 36 Teacher Jokes to Make You Laugh"; from Robin Michel regarding "Board Meeting Highlights: August 26, 2014"; from Sukhi Khaira regarding "Facilities and Technology Committee Meeting, Monday, September 8, 2014"; from Veronica Sanchez regarding "Newsletter for September 5, 2014"; from Mary Patterson regarding "Classified Vacancy," and "Revised Early Dismissal and School Calendar"; from Robin Michel regarding "Press Release Announces formation of a SP ED Task Force"; from Brian Feeley regarding "Open Enrollment Information," and "Maintenance to Mail Server"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; and from Mary Patterson regarding "Classified Vacancies."

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8.2 Student Board Member Report

Minutes: New Student Board Member Anna Martin reported that the Social Justice Academy held a "Hands up! Don't Shoot!" demonstration to show support and solidarity for Michael Brown, the 18-year old shot and killed in Ferguson. Students handed out leaflets to students and staff to protest police brutality, and sent letters to Ferguson St. Louis County Attorney urging prosecution. Trustee Martin also announced several events happening at the school, including Friday, September 12, SLED Annual Gala Friday, September 19, Associate Student Body Hello Luau, after school Saturday, September 20, The Stepping Stones Foundation Scavenger Hunt Tuesday, September 23 - Bancroft Middle School and San Leandro High School Cross Country Track Team's Annual Fun Run Beginning next week, the high school is enforcing the use of lanyards and ID cards on campus to ensure that the campus is closed to outside visitors and is safe . Ms. Martin reported that she has heard only positive reports about the new administration team and the new principals, adding that "the atmosphere is very good, and we are very happy to have them at our campus."

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8.3 Union Representative Reports

Minutes: There were no Union Representative reports.

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8.4 Superintendent's Report

Minutes: Superintendent McLaughlin officially welcomed Anna Martin as our new student Board member. He also introduced and welcomed Paul Disario, who is overseeing the reorganization and realignment of the business services department in the absence of a CBO. The Superintendent announced the upcoming State of the District address tomorrow, September 10, and acknowledged Dr Rosanna Mucetii for all of her work. A video tape and brochure will be available. He reminded the Board that Thursday, September 11, is the Elementary School Back to School Night, and spoke about how he was looking forward to the SLED Gala on Friday night.

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9 BOARD COMMITTEE REPORTS

9.1 Facilities & Technology

Minutes: Trustee Prola reported that the Facilities and Technology Committee held two meetings. The first meeting was held on September 3, where they discussed the Garfield Elementary School doors project, the soil disposal for the District parking lot project, and the design for the new informational sign that is gong to be placed on the Student Health and Wellness Center site. They also approved several construction contracts that are on tonight's agenda for Board consideration, and discussed three items of interest: (1) the schools joining the Fiber Optic Loop sometime in 2015; (2) future maintenance budget for the Arts Education Center; (3) the process for naming the San Leandro High School pool. The second meeting was on Monday, September 8, where the Committee discussed and approved funding options for the completion of the Student Health and Wellness Center. She also announced that the groundbreaking ceremony for the Health and Wellness Center will be September 17, 11:00 a.m.

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9.2 Finance

Minutes: Trustee James reported that the Finance Committee met on September 2, 2014, and reviewed the 2013-2014 Unaudited Acutals and updated budget for 2014-2015, and the Community Services comparative report for 2013-2014.

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9.3 Policy

Minutes: Trustee Carey reported that the Policy Committee met on Monday, September 8, 2014. The Committee discussed and reviewed eight policies: Equity Policy, Social Media Policy, Overnight Field Trips Policy, Health and Wellness Policy, Volunteer Policy, Multiple Student Board members, Dress Code Policy Check In and Transgender Policy Check In.

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10 BOARD REPRESENTATIVE REPORTS

10.1 Eden Area Regional Occupational Program

Minutes: Trustee Rosato reported that the Eden Area ROP Governing Board met on Thursday, September 4. The Committee approved the 2013-2014 Unaudited Actuals; Eden Area ROP is currently under a WASC review; the 2014-2015 Board meeting dates were outlined, and Eden Area ROP will be hosting a San Leandro Chamber of Commerce mixer on September 16, 5:30-7:00 p.m. in the Culinary Arts Department.

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11 CONSENT ITEMS

Minutes:

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11.1 Approval of Consent Items Action recorded

Minutes: The Board approved the Consent Calendar.
Actions: Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Quick Summary / Staff Recommendation: These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Outcome

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosat

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11.2 Approval of Minutes - August 12, 2014 📎 1

Staff Recommendation: Approve the minutes of the Regular Board Meeting held on August 12, 2014.

Attachments

August 12, 2014, Regular Board Meeting Minutes PDF · 269.0 KB Open August 12, 2014, Regular Board Meeting Minutes Download August 12, 2014, Regular Board Meeting Minutes

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11.3 Personnel Report 📎 2

To: Dr. Michael McLaughlin Superintendent
Board Committee: Not applicable
Policy / Code: Not applicable
Background Information: This agenda item was revised on Saturday, September 6, 2014, at 10:55 a.m. This item was originally posted on Friday, September 6, 2014, without the classified personnel report. This report has now been added to this agenda item.
From: Dr. John Thompson Assistant Superintendent

Attachments

Certificated Personnel Report PDF · 127.1 KB Open Certificated Personnel Report Download Certificated Personnel Report
Classified Personnel Report PDF · 292.6 KB Open Classified Personnel Report Download Classified Personnel Report

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11.4 Contracts for Services Related to Maintenance and Repairs 📎 1

Fiscal Impact: None, but each contract will be funded based on its budget source requested.
To: The Board of Education
Staff Recommendation: Approve list of contracts for services related to maintenance and repairs as presented.
Board Committee: Finance Committee: May 2, 2013
Background Information: Attached is the "summary spreadsheet" for contracts for services related to maintenance and repairs. The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.
From: Mike McLaughlin, Ed.D., Superintendent

Attachments

Summary Spreadsheet - Maintenance and Repairs PDF · 15.1 KB Open Summary Spreadsheet - Maintenance and Repairs Download Summary Spreadsheet - Maintenance and Repairs

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11.5 Ratification of Payroll

Quick Summary / Staff Recommendation: Ratify July payroll in the amount of $1,958,958.04. Ratify August payroll in the amount of $2,631,101.80.

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11.6 Approval of Bill Warrants 📎 2

Staff Recommendation: Approve July Bill Warrants #88-50434268 - #88-50436934 in the amount of $3,182,959.23. Approve August Bill Warrants #88-50437208 - #88-50454745 in the amount of $4,597,649.06.

Attachments

July Bill Warrants PDF · 555.3 KB Open July Bill Warrants Download July Bill Warrants
August Bill Warrants PDF · 476.0 KB Open August Bill Warrants Download August Bill Warrants

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11.7 Intra-Budget Transfers and Revisions 📎 2

Staff Recommendation: Approve the request for Intra-Budget Transfers and Revisions for August, 2014.

Attachments

Intra District Revisions PDF · 822.4 KB Open Intra District Revisions Download Intra District Revisions
Intra District Transfers PDF · 366.2 KB Open Intra District Transfers Download Intra District Transfers

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11.8 Resolution #14-43, 2013-2014 GANN Limit 📎 2

To: Mike McLaughlin, Ed.D., Superintendent
Staff Recommendation: Adopt Resolution No. 14-43, 2013-2014 Gann Limit.
Policy / Code: State of California Constitution Article XIII-B
Background Information: In November of 1979, the California electorate adopted Proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution. The set of provisions of that article established maximum tax appropriation limitations, commonly called ?Gann Limits,? for public agencies, including school districts. The District must establish a revised Gann Limit report each fiscal year in accordance with the provisions of this article and applicable statutory law. Attached is the Gann Limit for the San Leandro Unified School District.
From: Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

Resolution No. 14-43 - GANN Limit PDF · 56.4 KB Open Resolution No. 14-43 - GANN Limit Download Resolution No. 14-43 - GANN Limit
District Appropriations Limit Calculations PDF · 566.9 KB Open District Appropriations Limit Calculations Download District Appropriations Limit Calculations

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11.9 Contracts for Amounts $5,000 or Less for Fiscal Year 2014-2015 📎 1

Fiscal Impact: None, but each contract will be funded based on its budget source requested.
To: Mike McLaughlin, Ed.D., Superintendent
Staff Recommendation: Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015
Board Committee: Finance Committee on June 20, 2011
Background Information: Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.
From: Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

Contracts $5,000 and Less 9-9-14 PDF · 15.0 KB Open Contracts $5,000 and Less 9-9-14 Download Contracts $5,000 and Less 9-9-14

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11.10 Classified Employee 150 Day Calendar 📎 1

To: Dr. Michael McLaughlin Superintendent
Quick Summary / Staff Recommendation: Approve the 150 day work year calendar.
Board Committee: Not Applicable
Policy / Code: Not Applicable
Background Information: Each year, the Board of Education approves the work year calendars for the various employee groups. Staff recommends that the Board of Education approve the calendar for 150 day employees. CSEA has reviewed and approved this calendar.
From: Dr. John Thompson Assistant Superintendent

Attachments

150 Day Work Year Calendar for 2014-15 PDF · 282.8 KB Open 150 Day Work Year Calendar for 2014-15 Download 150 Day Work Year Calendar for 2014-15

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11.11 Subscription Renewal Agreement between San Leandro Unified School District and Certica Solutions for CALPADS Certification Support from November 2014 through November 2015 School Year 📎 1

Fiscal Impact: $8,673.00 from general fund
To: Michael McLaughlin, Ed.D, Superintendent
Staff Recommendation: Approve the Subscription Renewal Agreement between San Leandro Unified School District and Certica Solutions for CALPADS Certification Support from November 2014 through November 2015 School Year
Background Information: Since 2012 the District implemented the use of Certica Solutions in order to ensure our CALPADS data is accurate and complete as well as meet our compliance deadlines. It was found to be an essential process in ensuring school site and department CALPADS data is entered correctly and on time. Both site office staff have come to rely on daily reminders to update information and we have become much more efficient and accurate correcting CALPADS errors. For 2014-2015 school year, the District is again seeking to renew the contract agreement with Certica Solutions for Certify, which is Certica's hosted data certification service. They have a proven track record to support districts like ours to organize an easier electronic process validating and monitoring our data daily. It provides performance management to help districts analyze, track and improve CALPADS reporting and ensure compliance.
From: Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Attachments

Certica Renewal Quote PDF · 67.4 KB Open Certica Renewal Quote Download Certica Renewal Quote

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12 ACTION/DISCUSSION ITEMS

12.1 2013-2014 Unaudited Actuals Passed

Fiscal Impact: The 2013-14 Unaudited Actuals Unrestricted General Fund ending fund balance is $2,338,341. Other Fund Ending Balances are reported in the Standardized Account Code Structure reports.
To: Mike Laughlin, Ed.D., Superintendent
Minutes: The Board approved the 2013-2014 Unaudited Actuals.
Staff Recommendation: Approve the 2013-2014 Unaudited Actuals for all the funds.
Actions: Motion Approve the 2013-2014 Unaudited Actuals for all the funds. - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Board Finance Committee: September 2, 2014
Policy / Code: Education Code 42120-42127
Background Information: The 2013-2014 Unaudited Actuals includes the documentation of all fiscal transactions of the District and presents the District?s financial position for the period July 1, 2013, through June 30, 2014. It includes detailed summary information for the General Fund and all other Funds in the District including Adult Education, Cafeteria, Deferred Maintenance, Special Reserves, Bonds and Building Fund, Capital Facilities, County (State) School Facilities, Bond Redemption and Self Insurance. The 2013-14 Unaudited Actuals documents the beginning fund balances of all funds; the totals of all received revenues; the totals of all expenditures and the ending fund balances of all funds. The ending fund balances of the 2013-14 Unaudited Actuals become the beginning fund balances of 2014-15. The 2013-14 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $2,338,341 (before designations). The total of designations is $1,813,991 which leaves the undesignated balance at $524,350. Details for the difference from the 2013-14 Second Interim projected balances will be part of the presentation to the Board.
From: Song Chin-Bendib, Associate Superintendent, Business & Operations

Outcome

Motion Approve the 2013-2014 Unaudited Actuals for all the funds. - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Ye

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12.2 Amendment No. 3 with DLM Architects to provide Extended Construction Administration Phase Services at Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools. Passed 📎 1

Fiscal Impact: The cost of architectural services is included in the approved Measure M project list from the November 2010 Facility General Obligation Bond Election.
To: The Board of Education
Minutes: The Board approved Amendment No. 3 with DLM Architects to provide Extended Construction Administration Phase Services at Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools.
Staff Recommendation: Approve Amendment #3 to the Architectural Services Agreement, in the amount of $55,205, with DLM Architects to provide extended Construction Administration Phase services for the Playground Repair and Upgrades Project at Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools, a Measure M Modernization Project.
Actions: Motion Approve Amendment #3 to the Architectural Services Agreement, in the amount of $55,205, with DLM Architects to provide extended Construction Administration Phase services for the Playground Repair and Upgrades Project at Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools, a Measure M Modernization Project. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee: September 3, 2014
Background Information: In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond to address aging and deteriorating health and safety issues through modernization and new construction throughout the District. By leveraging state matching funds, seeking out grants, and building strong partnerships, as well as a positive bid climate and the careful management of resources resulting in Measure B savings, the District has greatly enhanced the original scope of work and continues to identify new projects to fund through Measure B. In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the athletic exteriors at all elementary Schools, including Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington and Woodrow Wilson Elementary School. On March 1, 2011, the Board of Education approved DLM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond. On December 6, 2011, the Board of Education approved an agreement with DLM, Inc. in the amount of $446,500, which covers athletic-oriented site improvements at Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington Elementary Schools. On January 15, 2013, the Board of Education approved amendment #1, which modified the agreement to include requested additional civil survey services at seven elementary school sites, specifically partial topographic survey including features, locations and elevations. On August 20, 2013, the Board of Education approved Amendment #2, in the amount of $12,936 ($1,848 x 7 elementary school sites), to provide additional services as it relates to additional Division of State Architect (DSA) plan approval coordination services requested by the District and DSA, specifically ADA compliance issues. This Amendment No. 3, in the fixed amount of $55,600, is for additional architectural services requested for the Elementary Schools Exterior Athletic Improvements Project to provide extended Construction Administration (CA) Phase services for the extended construction work at Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools.. The Contractor?s original project schedule included a Completion Date of August 19, 2013. Due to delays by the Contractor, the project Completion Date was extended by 3 months. Extended CA Phase services include additional site visits, meetings, and project document reviews by DLM Architects and their subconsultants, Clark Engineering and Vallier Design Associates, Inc. The new Lump Sum Fixed Fee will be in the amount of $537,940. Contract and Fee Summary Item Description of Service Fee Amount Item total Running total Initial Contract Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools.ES Playground Repair & Upgrades $446,500 $446,500 $446,500 Amend. #1 Additional Surveying Services $22,904 $22,904 $469,404 Amend. #2 Additional DSA requirements $12,936 $12,936 $482,340 Amend. #3 Additional CA Services $55,600 $55,600 $537,940
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Amendment #3 to the Architectural Services Agreement, in the amount of $55,205, with DLM Architects to provide extended Construction Administration Phase services for the Playground Rep

Attachments

Amendment No. 3 - DLM Architects PDF · 194.9 KB Open Amendment No. 3 - DLM Architects Download Amendment No. 3 - DLM Architects

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12.3 Amendment No. 5 to the O?Connor Construction Management (CM) Professional Services Contract for Modernization Projects to Include Muir Middle School Parking Lot and Drop Off Area and Wilson Elementary School Drop Off Area Passed 📎 1

Fiscal Impact: Construction management services are paid by Measure B Bond Funds.
To: The Board of Education
Minutes: The Board approved Amendment No. 5 to the O?Connor Construction Management (CM) Professional Services Contract for Modernization Projects to Include Muir Middle School Parking Lot and Drop Off Area and Wilson Elementary School Drop Off Area .
Staff Recommendation: Approve Amendment No. 5 to the O?Connor Construction Management Inc. the construction management (CM) professional services contract, in the amount of $131,400, for the 2014 Modernization Projects to include Muir Middle School Parking Lot and Drop Off Area and Wilson Elementary School Drop Off Area
Actions: Motion Approve Amendment No. 5 to the O?Connor Construction Management Inc. the construction management (CM) professional services contract, in the amount of $131,400, for the 2014 Modernization Projects to include Muir Middle School Parking Lot and Drop Off Area and Wilson Elementary School Drop Off Area - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee: September 3, 2014
Background Information: The Board of Education previously approved O?Connor Construction Management through a Request for Qualifications (RFQ) process, to be placed in a Construction Management (CM) Pool for use on selected projects as identified through the local Measure B Bond. O?Connor CM was selected to provide CM services for Measure B work to be performed at John Muir Middle, Wilson, Garfield, and Monroe Elementary Schools. On March 15, 2011, the Board approved the contract for CM services with O?Connor CM for the Muir Middle School and Wilson Elementary School Restroom Renovation projects, and the Paint and Light projects at Wilson Elementary School in the amount of $180,000. Subsequently, the Board approved: Amendment No.1 on November 15, 2011, in the amount of $14,320, to provide CM services for the Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement. Amendment No.2 on December 6, 2011, in the amount of $188,000, provides for CM Services for the summer 2012 classroom painting and lighting at Muir Middle, Garfield Elementary, and Monroe Elementary Schools. Amendment No.3 on February 5, 2013, in the amount of $139,91, to provide CM services for the Summer 2013 Restroom Renovations at Wilson Elementary and John Muir Middle Schools, and Painting and Lighting at Wilson Elementary School. Amendment No. 4 on April 1, 2014 in the amount of $125,111, to provide CM services for the summer 2014 projects, specifically Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field. This Amendment No. 5, in the amount of $131,400, is to add Construction Management Services, specifically for Muir Middle School Parking Lot and Drop Off Area and Wilson Elementary School Drop Off Area. Contract Summary Amendment No. Description Amend. Amount Contract Running Total Original contract Summer 2011 projects $180,000 $180,000 Amend. No. 1 Muir Sewer & Wilson Kitchen Summer 2011 $14,320 $194,320 Amend. No. 2 Summer 2012 projects $188,000 $382,320 Amend. No. 3 Summer 2013 projects $139,915 $522,145 Amend. No. 4 Summer 2014 projects $125,111 $647,256 Amend. No. 5 Muir MS/Wilson ES Parking Lots and Drop Off Areas $131,400 $778,656
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Amendment No. 5 to the O?Connor Construction Management Inc. the construction management (CM) professional services contract, in the amount of $131,400, for the 2014 Modernization Proje

Attachments

Amendment No. 5 - O'Connor Construction Management PDF · 216.7 KB Open Amendment No. 5 - O'Connor Construction Management Download Amendment No. 5 - O'Connor Construction Management

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12.4 Amendment No. 11 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and IOR Services on the 2014 Bond Projects Passed 📎 1

Fiscal Impact: Inspector of Record services are paid by Measure B, Measure M and Measure B Savings. This project is funded by Measure B Savings.
To: The Board of Education
Minutes: Amendment No. 11 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and IOR Services on the 2014 Bond Projects .
Staff Recommendation: Approve Amendment No. 11, in the amount of $4,250 to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2014 Bond Projects.
Actions: Motion Approve Amendment No. 11, in the amount of $4,250 to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2014 Bond Projects. - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee: September 3, 2014
Background Information: In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects. On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools On September 7, 2011, the Board approved Amendment No. 3 to include: New portable classrooms at Lincoln High School Modifications to a portable classroom for the Adult School On February 28, 2012, the Board approved Amendment No.4 to include: John Muir MS classroom paint & lights (B) Garfield ES classroom paint & lights (B) Monroe ES classroom paint & lights (B) McKinley ES classroom paint & lights (B) Washington ES classroom paint & lights (B) Fred T. Korematsu Lunch Shelter modifications (B) SLHS CTE phase 2 (B) Pacific Sports Complex & Burrell Field (M) SLHS Pool Facility (M) SLHS Athletic Fields (M) Lincoln HS Athletic site improvements (M) Lincoln HS renovations (B) Lincoln HS multipurpose building (BS) On February 5, 2013, the Board approved Amendment No. 5 to include: John Muir MS Field (M) Bancroft MS Par Course (M) Wilson ES Athletic (M) Seven ES Athletic (M) Madison ES Additional Restroom(s) (BS) Madison ES Modernization (BS) SLHS Modernization (BS) Muir Middle School Modernization (BS) Wilson ES Modernization (BS) Washington ES Classroom Site (BS) Washington ES Classroom Buildings (BS) On April 9, 2013, the Board approved Amendment No. 6 to include: John Muir MS / Adult School Modular Classroom Building (BS) On August 20, 2013, the Board approved Amendment No. 7 to include: Temporary Buildings at the Madison ES District Office and IMC (BS) On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Pacific Sports Complex and Burrell Field (M) Muir Middle School Track & Field (M) Eight Elementary School Athletic Exteriors (M) Madison ES District Office / IMC (BS) Madison ES Seismic and Windows (BS) On March 18, 2013, the Board approved Amendment No. 9, in the amount of $139,740, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Jefferson ES Modernization (BS) McKinley ES Modernization (BS) Monroe ES Modernization (BS) Roosevelt ES Modernization (BS) Bancroft MS Modernization (BS) Madison ES SDC Restroom (BS) SLHS and Bancroft MS Solar (M) SLHS Open Space (BS) On June 24, 2014, the Board approved Amendment No. 10, in the amount of $20,300 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Washington ES Modernization (BS) Wilson ES Parking Lot (BS) Muir MS Exterior Site Work (BS) This Amendment No. 11, in the amount of $4,250, is for additional Inspector of Record Services and time for current Bond Measure B projects to include the following: SUMMARY OF SERVICES Projects Not to Exceed Amount 1 McKinley ES Modernization (BS) $2,125 2 Bancroft MS Modernization (BS) $2,125 Total $4,250 *M = Measure M BS = Measure B Savings CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720 Amendment #4 $449,250 $1,105,970 Amendment #5 $273,090 $1,379,060 Amendment #6 $16,400 $1,395,460 Amendment #7 $3,060 $1,398,520 Amendment #8 $69,235 $1,467,755 Amendment #9 $139,740 $1,607,495 Amendment #10 $20,300 $1,627,795 Amendment #11 $4,250 $1,632,045
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Amendment No. 11, in the amount of $4,250 to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Addit

Attachments

Amendment No. 11 - Jerome Zalinski PDF · 171.5 KB Open Amendment No. 11 - Jerome Zalinski Download Amendment No. 11 - Jerome Zalinski

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12.5 Amendment No. 12 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and IOR Services on the 2014 Bond Projects Passed 📎 1

Fiscal Impact: Inspector of Record services are paid by Measure B, Measure M and Measure B Savings. This project is funded by Measure B Savings.
To: The Board of Education
Minutes: Amendment No. 12 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and IOR Services on the 2014 Bond Projects .
Staff Recommendation: Approve Amendment No. 12, in the amount of $11,825 to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2014 Bond Projects.
Actions: Motion Approve Amendment No. 12, in the amount of $11,825 to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2014 Bond Projects. - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee: September 3, 2014
Background Information: In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects. On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools On September 7, 2011, the Board approved Amendment No. 3 to include: New portable classrooms at Lincoln High School Modifications to a portable classroom for the Adult School On February 28, 2012, the Board approved Amendment No.4 to include: John Muir MS classroom paint & lights (B) Garfield ES classroom paint & lights (B) Monroe ES classroom paint & lights (B) McKinley ES classroom paint & lights (B) Washington ES classroom paint & lights (B) Fred T. Korematsu Lunch Shelter modifications (B) SLHS CTE phase 2 (B) Pacific Sports Complex & Burrell Field (M) SLHS Pool Facility (M) SLHS Athletic Fields (M) Lincoln HS Athletic site improvements (M) Lincoln HS renovations (B) Lincoln HS multipurpose building (BS) On February 5, 2013, the Board approved Amendment No. 5 to include: John Muir MS Field (M) Bancroft MS Par Course (M) Wilson ES Athletic (M) Seven ES Athletic (M) Madison ES Additional Restroom(s) (BS) Madison ES Modernization (BS) SLHS Modernization (BS) Muir Middle School Modernization (BS) Wilson ES Modernization (BS) Washington ES Classroom Site (BS) Washington ES Classroom Buildings(BS) On April 9, 2013, the Board approved Amendment No. 6 to include: John Muir MS / Adult School Modular Classroom Building (BS) On August 20, 2013, the Board approved Amendment No. 7 to include: Temporary Buildings at the Madison ES District Office and IMC (BS) On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Pacific Sports Complex and Burrell Field (M) Muir Middle School Track & Field (M) Eight Elementary School Athletic Exteriors (M) Madison ES District Office / IMC (BS) Madison ES Seismic and Windows (BS) On March 18, 2013, the Board approved Amendment No. 9, in the amount of $139,740, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Jefferson ES Modernization (BS) McKinley ES Modernization (BS) Monroe ES Modernization (BS) Roosevelt ES Modernization (BS) Bancroft MS Modernization (BS) Madison ES SDC Restroom (BS) SLHS and Bancroft MS Solar (M) SLHS Open Space (BS) On June 24, 2014, the Board approved Amendment No. 10, in the amount of $20,300 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Washington ES Modernization (BS) Wilson ES Parking Lot (BS) Muir MS Exterior Site Work (BS) On September 9, 2014, the Board approved Amendment No. 11 in the amount of $4,250 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Bancroft MS Modernization(BS) McKinley ES Modernization (BS) This Amendment No. 12, in the amount of $11,825, for additional Inspector of Record Services and time for current Bond Measure B projects to include the following: John Muir MS $3,750 McKinley ES $1,955 Jefferson ES $2,040 Wilson ES $2,125 Monroe ES $1,955 TOTAL $11,825 *M = Measure M BS = Measure B Savings CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720 Amendment #4 $449,250 $1,105,970 Amendment #5 $273,090 $1,379,060 Amendment #6 $16,400 $1,395,460 Amendment #7 $3,060 $1,398,520 Amendment #8 $69,235 $1,467,755 Amendment #9 $139,740 $1,607,495 Amendment #10 $20,300 $1,627,795 Amendment #11 $4,250 $1,632,045 Amendment #12 $11,825 $1,643,870
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Amendment No. 12, in the amount of $11,825 to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Addi

Attachments

Amendment No. 12 - Jerome Zalinski PDF · 172.2 KB Open Amendment No. 12 - Jerome Zalinski Download Amendment No. 12 - Jerome Zalinski

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12.6 Memorandum of Understanding with University of Phoenix for Intern Support, Mentoring and Supervision Passed 📎 1

To: Dr. Michael McLaughlin Superintendent
Minutes: Trustee Katz-Lacabe raised a question regarding how the District determines what universities the District will support for intern, mentoring and supervision support, which was explained by Dr. Thompson, Assistant Superintendent of Human Resources. Dr. Thompson also explained in response to Trustee Prola, that intern teachers are hired as regular teachers and are thus paid by the District. Trustee Prola then added that the interns should also be included in all training's for staff. The Board then approved Action/Discussion Item 13 f - Memorandum of Understanding with University of Phoenix for Intern Support, Mentoring and Supervision, and 136- Memorandum of Understanding with Brandman University for Intern Support, Mentoring and Supervision.
Staff Recommendation: Approve the memorandum of understanding with University of Phoenix for intern support, mentoring and supervision services.
Actions: Motion Approve the memorandum of understanding with University of Phoenix for intern support, mentoring and supervision services. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not applicable
Policy / Code: Not applicable
Background Information: The memorandum of understanding attached to this agenda item outlines the provision of support, mentoring, and supervision services for interns hired by the district.
From: Dr. John Thompson Assistant Superintendent

Outcome

Motion Approve the memorandum of understanding with University of Phoenix for intern support, mentoring and supervision services. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote:

Attachments

MOU - University of Phoenix PDF · 1.6 MB Open MOU - University of Phoenix Download MOU - University of Phoenix

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12.7 Memorandum of Understanding with Brandman University for Intern Support, Mentoring and Supervision Passed 📎 1

To: Dr. Michael McLaughlin Superintendent
Minutes: The Board approved the Memorandum of Understanding with Brandman University for Intern Support, Mentoring and Supervision.
Staff Recommendation: Approve the memorandum of understanding with Brandman University for intern support, mentoring and supervision services.
Actions: Motion Approve the memorandum of understanding with Brandman University for intern support, mentoring and supervision services. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not applicable
Policy / Code: Not applicable
Background Information: The memorandum of understanding attached to this agenda item outlines the provision of support, mentoring, and supervision services for interns hired by the district.
From: Dr. John Thompson Assistant Superintendent

Outcome

Motion Approve the memorandum of understanding with Brandman University for intern support, mentoring and supervision services. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes La

Attachments

Internship Contract - Brandman University PDF · 4.2 MB Open Internship Contract - Brandman University Download Internship Contract - Brandman University

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12.8 Substitute and Short-Term Salary Schedule Passed 📎 1

Fiscal Impact: The fiscal impact of increasing the certificated daily substitute rate from $125 to $150 and the long-term daily rate from $140 to $160 is approximately $148,000 to the district's unrestricted general fund. This cost will be reduced by the anticipated savings from having to pay for less in lieu time. The cost of increasing the classified substitute rates as listed on the attached classified substitute salary schedule is approximately $55,000.
To: Dr. Michael McLaughlin Superintendent
Minutes: The Board approved the Substitute and Short-Term Salary Schedule.
Staff Recommendation: Approve increases to the classified and certificated substitute hourly and daily rates.
Actions: Motion Approve increases to the classified and certificated substitute hourly and daily rates. - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not applicable
Policy / Code: Not applicable
Background Information: The hourly and daily rates that we pay our substitute employees are no longer competitive. In some cases, we are not meeting new minimum wage requirements. The revised substitute employee salary schedule will enable us to be compliant with labor law as well as to attract more qualified candidates to our substitute pool. This has been a challenge as surrounding districts have increased their substitute rates. As an example, the San Lorenzo Unified School District and the Hayward Unified School District both pay their certificated substitute teachers $150 per day. The current rate in the SLUSD is $125 per day. As a result, we have been losing substitute teachers to those districts and we are having substitute teachers cancel jobs with us at the last minute to take jobs in those districts. When this happens we often are unable to find substitute teachers to fill these vacancies and we must have our own teachers cover these vacancies during their preparation periods. These teachers are entitled to in lieu compensation, which costs the district in either release time or money. In 2013-14, the district paid out the equivalent of $52,000 in in lieu substitute teacher costs and teacher pay. Raising the certificated teacher substitute rate to competitive levels will reduce this cost. Similar problems are occurring with classified substitutes; We are having difficulty finding qualified candidates and filling vacant positions. Raising these pay rates will make these positions more attractive to qualified candidates.
From: Dr. John Thompson Assistant Superintendent

Outcome

Motion Approve increases to the classified and certificated substitute hourly and daily rates. - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron C

Attachments

Substitute Salary Schedule PDF · 43.2 KB Open Substitute Salary Schedule Download Substitute Salary Schedule

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12.9 Student Teaching Agreements between San Leandro Unified School District and Mills College for 2014-18 and Saint Mary's College of California for 2014-15. Passed 📎 1

Fiscal Impact: There is no fiscal impact to the general fund.
To: Dr. Mike McLaughlin Superintendent
Minutes: The Board approved the Student Teaching Agreements between San Leandro Unified School District and Mills College for 2014-18 and Saint Mary's College of California for 2014-15.
Staff Recommendation: Approve the student teaching agreement with Mills College and with Saint Mary's College of California.
Actions: Motion Approve the student teaching agreement with Mills College and with Saint Mary's College of California. - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not applicable
Policy / Code: Not applicable
Background Information: The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested for student teaching agreements with Mills College for 2014-18 and Saint Mary's College of California for 2014-15.
From: Dr. John Thompson Assistant Superintendent

Outcome

Motion Approve the student teaching agreement with Mills College and with Saint Mary's College of California. - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .;

Attachments

Student Teaching Agreements- Mills & St. Mary's PDF · 3.6 MB Open Student Teaching Agreements- Mills & St. Mary's Download Student Teaching Agreements- Mills & St. Mary's

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12.10 Memorandum of Understanding Between the San Leandro Unified School District and Saint Mary's College. 📎 1

Fiscal Impact: No fiscal impact to the general fund
To: Dr. Michael McLaughlin Superintendent
Minutes: This item was pulled from the Action calendar.
Board Committee: Not applicable
Policy / Code: Not applicable
Background Information: The District maintains memorandums of understanding with colleges and universities throughout the Bay Area and State. Many memorandums of understanding are approved annually with each college/university. Approval is requested for the memorandum of understanding between the District and Saint Mary's College for the period August 31, 2014 to August 31, 2015.
From: Dr. John Thompson Assistant Superintendent

Attachments

St. Mary's College MOU PDF · 3.1 MB Open St. Mary's College MOU Download St. Mary's College MOU

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12.11 Revise Previous Board Action to Restore Office Clerk Hours at Elementary Schools to Include Affected Secondary Schools Action recorded

Fiscal Impact: Approximately $49,000.
To: Dr. Michael McLaughlin Superintendent
Minutes: The Board approved to Revise Previous Board Action to Restore Office Clerk Hours at Elementary Schools to Include Affected Secondary Schools.
Staff Recommendation: Revise the August 12, 2014, Board Action of 1.0 FTE of Office Clerk Hours at Elementary Schools to Include Affected Secondary Schools
Actions: Motion Revise the August 12, 2014, Board Action of 1.0 FTE of Office Clerk Hours at Elementary Schools to Include Affected Secondary Schools - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Policy / Code: Education Codes 45308 and 45117
Background Information: At the August 12, 2014, board meeting, the board took action to restore a cut of elementary office clerk hours that was made during the 2009-10 school year when it took action to reduce a total of 1.0 FTE of Office Clerk 1 services across the district. When staff met with CSEA to implement this restoration, it became clear that the fairest way to distribute the restoration of office clerk hours was to divide the 1.0 FTE restoration across all sites that were affected by the cut made in 2009-10, not only elementary schools. Accordingly, staff is recommending that the board revise the restoration made at the August 12 meeting to include the secondary schools that were affected by this reduction. This would not increase the restoration cost already approved by the board on August 12 but would allow for a more equitable distribution of the office clerk hour restoration.
From: Dr. John Thompson Assistant Superintendent

Outcome

Motion Revise the August 12, 2014, Board Action of 1.0 FTE of Office Clerk Hours at Elementary Schools to Include Affected Secondary Schools - Motion made by Vince J. Rosato and a seconded by Mike Kat

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12.12 Job Description for the Assistant Superintendent of Business Services Passed 📎 1

To: Dr. Michael McLaughlin Superinentdent
Minutes: The Board approved the Job Description for the Assistant Superintendent of Business Services.
Staff Recommendation: Approve the Job Description for the Assistant Superintendent of Business Services Position
Actions: Motion Approve the Job Description for the Assistant Superintendent of Business Services Position - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not applicabale
Policy / Code: Not applicable
Background Information: Staff is asking the board to approve the job description for the assistant superintendent of business services position.
From: Dr. JohnThompson Assistant Superintendent

Outcome

Motion Approve the Job Description for the Assistant Superintendent of Business Services Position - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .;

Attachments

Job Description - Assistant Superintendent, Business Services PDF · 76.7 KB Open Job Description - Assistant Superintendent, Business Services Download Job Description - Assistant Superintendent, Business Services

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12.13 Amendment No. 1 to the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping Passed 📎 1

Fiscal Impact: The cost of services is included and funded from Measure B and Measure M, the November 2006 School Facilities General Obligation Bond Election.
To: The Board of Education
Minutes: The Board approved the Amendment No. 1 to the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project $14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping.
Staff Recommendation: Approve Amendment No. 1 to the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot : The Phase II Parking Lot Improvement Project at Wilson ES and Muir MS, including the Drop-Off & Front Parking at Wilson ES; the East Lot, West Lot, & Fire Lane at Muir MS.
Actions: Motion Approve Amendment No. 1 to the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot : The Phase II Parking Lot Improvement Project at Wilson ES and Muir MS, including the Drop-Off & Front Parking at Wilson ES; the East Lot, West Lot, & Fire Lane at Muir MS. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee: September 3, 2014
Background Information: On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows: District leases real property to a builder for $1 (site lease) Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease) District makes payments for construction costs: Tenant improvement payments during construction Lease payments after construction The construction terms and conditions are part of an exhibit to the facility lease Title to the new facility vests in the District as lease payments are made District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease One of the benefits of using an LLB delivery method is that if a district has had trouble with a contractor, or even a sub-contractor, this method allows more control for who is selected. A district accepts the Best Value as opposed to the lowest bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding competition. Many districts have found that there are fewer performance issues using this method. In addition the owner is able to control cost by negotiating a Maximum Construction Cost contract based on approved plans and specification which will limit change orders to unforeseen field conditions and/or owner requested changes. LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance. The District?s Project Stabilization Agreement may also be incorporated into each Lease Agreement. Staff issued four RFQ?s to the general contracting public through advertisements in the Daily Review on March 18 and March 25, 2014. The RFQs were also sent to thirteen (13) contractors who had previously worked successfully with the District and the design teams. Nine general contractors responded to the RFQs on April 2. Also, all nine (9) of the respondents met the District?s prequalification criteria. On April 8 staff issued three (3) RFPs to the six (6) most qualified contractors and led mandatory site walks for each project. Three (3) contractors responded to the RFPs and submitted proposals on the due date of April 25. On May 28, 2014, the Board approved the Agreement for Preliminary Services (Preconstruction Services) with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping. On June 24, 2014, the Board approved construction services contract with Jeff Luchetti Construction, Inc., in the amount of $1,219,225.00 for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for Madison Elementary School/District Office Parking Lot Project; and Project #14-12 for the Muir Middle School Parking Lot. Attached is Amendment #1 to the construction services contract with Jeff Luchetti Construction, Inc. in the amount of $1,172,582.00, for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for Madison Elementary School/District Office Parking Lot Project; and Project #14-12 for the Muir Middle School Parking Lot. The Amendment consists of adding drop-off areas to both Muir and Wilson campuses.
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Amendment No. 1 to the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Proj

Attachments

Amendment No. 1 - Jeff Luchetti PDF · 168.4 KB Open Amendment No. 1 - Jeff Luchetti Download Amendment No. 1 - Jeff Luchetti

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12.14 Contract Change Order No.1, with the Construction Contract with Rodan Builders, Inc. for Project #14-02 for the Garfield Elementary School Door Replacement Passed 📎 1

Fiscal Impact: The cost of services is funded through CUPCA, the November 2006 School Facilities General Obligation Bond Election.
To: The Board of Education
Minutes: The Board approved Contract Change Order No. 1, with the Construction Contract with Rodan Builders, Inc. for Project #14-02 for the Garfield Elementary School Door Replacement.
Staff Recommendation: Approve the contract Change Order No. 1 with Rodan Builders, in the amount of $1,109, Project #14-02, for the Garfield Elementary Door Replacement Project.
Actions: Motion Approve the contract Change Order No. 1 with Rodan Builders, in the amount of $1,109, Project #14-02, for the Garfield Elementary Door Replacement Project. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee: September 3, 2014
Background Information: On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. At the June 11, 2014, Board Meeting, the Board of Education approved the construction contract, in the amount of $24,016 , with Rodan Builders, Inc. for the Garfield Elementary Door Replacement Project. During construction, owner requests or unforeseen conditions resulted in either a credit, or changes at an additional cost, for a total amount of $1,109. Please see attached Change Order for details of the credits and additional costs.
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve the contract Change Order No. 1 with Rodan Builders, in the amount of $1,109, Project #14-02, for the Garfield Elementary Door Replacement Project. - Motion made by Ron Carey and a seco

Attachments

Change Order no. 1 Rodan Builders PDF · 102.7 KB Open Change Order no. 1 Rodan Builders Download Change Order no. 1 Rodan Builders

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12.15 Contract Change Order #1, with the Construction Contract with Jeff Luchetti Construction, for Project #14-08 for the Madison ES - District Office Parking Lot Passed 📎 1

Fiscal Impact: The cost of services is funded through Measure B, the November 2006 School Facilities General Obligation Bond Election.
To: The Board of Education
Minutes: The Board approved Contract Change Order #1, with the Construction Contract with Jeff Luchetti Construction, for Project #14-08 for the Madison Elementary School - District Office Parking Lot.
Staff Recommendation: Approve the contract change order with Jeff Luchetti Construction, in the amount of $48,027, Project #14-08 for the Madison Elementary School - District Office Parking Lot Project.
Actions: Motion Approve the contract change order with Jeff Luchetti Construction, in the amount of $48,027, Project #14-08 for the Madison Elementary School - District Office Parking Lot Project. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee: September 3, 2014
Background Information: On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. At the June 27, 2014, Board meeting, the Board of Education approved the construction contract, in the amount of $363,826, with Jeff Luchetti Construction, for the Madison Elementary School - District Office Parking Lot. During construction, owner requests or unforeseen conditions resulted in either a credit, or changes at an additional cost, for a total amount of $48,027. Please see attached Change Order for details of the credits and additional costs.
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve the contract change order with Jeff Luchetti Construction, in the amount of $48,027, Project #14-08 for the Madison Elementary School - District Office Parking Lot Project. - Motion mad

Attachments

Change Order No. 1 - Luchetti Construction PDF · 102.2 KB Open Change Order No. 1 - Luchetti Construction Download Change Order No. 1 - Luchetti Construction

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12.16 Memorandum of Understanding between San Leandro Unified School District and Boys and Girls Club for a supplemental Program at Washington Elementary School for the 2014-2015 School Year Passed 📎 1

Fiscal Impact: No impact to the General Fund; Total cost is $12,000 from Title 1 approved by SSC in June, 2014
To: Mike McLaughlin, Ed.D. Superintendent
Minutes: The Board approved the Memorandum of Understanding between San Leandro Unified School District and Boys and Girls Club for a Supplemental Program at Washington Elementary School for the 2014-2015 School year.
Staff Recommendation: Approve the Memorandum of Understanding (MOU) between San Leandro Unified School District and Boys and Girls Club for a supplemental Program at Washington Elementary School for the 2014-2015 School Year.
Actions: Motion Approve the Memorandum of Understanding (MOU) between San Leandro Unified School District and Boys and Girls Club for a supplemental Program at Washington Elementary School for the 2014-2015 School Year. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: With the success at other elementary schools utilizing PlayWorks, our SSC had approved a program that promotes student leadership, organized lunch sports and promotion of safe play. However, PlayWorks was not able to provide us with direct services this year so Washington School would like to enter into an agreement with the Boys and Girls Club to provide our staff and students with the support of a "coach" who would offer structured activities promoting good sportsmanship and good citizenship during lunch recesses with groups of 20-25 students every non-rainy day that school is in session, develop a group of fourth and fifth grade student leaders as conflict managers and collaborate with teachers to ensure that all students are taught various playground games, good sportsmanship behaviors and problem solving strategies promoting fair play for all. The MOU would include 1 staff member for 5 hours a day at a total of $12,000 for the school year.
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Outcome

Motion Approve the Memorandum of Understanding (MOU) between San Leandro Unified School District and Boys and Girls Club for a supplemental Program at Washington Elementary School for the 2014-2015 Sc

Attachments

Wash-SL Boys Club MOU PDF · 242.1 KB Open Wash-SL Boys Club MOU Download Wash-SL Boys Club MOU

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12.17 Companion Corporation Software Purchase for the restoration and reopening of elementary libraries in the San Leandro Unified School District Passed 📎 4

Fiscal Impact: $38,420.40 from general fund
To: Mike McLaughlin, Ed.D, Superintendent
Minutes: The Board approved the Companion Corporation Software Purchase of for the Restoration and Reopening of the Elementary Libraries in the San Leandro Unified School District.
Staff Recommendation: Approve Companion Corporation Software purchase of library and textbook software and approve software contract for restoration and reopening of elementary libraries in the San Leandro Unified School District.
Actions: Motion Approve Companion Corporation Software purchase of library and textbook software and approve software contract for restoration and reopening of elementary libraries in the San Leandro Unified School District. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: The LCAP requires the restoration and reopening of our elementary libraries. In order to do this, we must purchase new software, hardware, and barcodes for our sites. Companion Corporation provides two software programs for library and textbook automation. These quotes include the software, peripheral hardware, and barcodes for this year. The total for each component for our library restoration is: District Textbook Tracker - $9090.00 District Library Software - $12, 614.90 Barcode scanners - $10,817.10 Barcodes - $5898.40 Total - $38,420.40
From: Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Outcome

Motion Approve Companion Corporation Software purchase of library and textbook software and approve software contract for restoration and reopening of elementary libraries in the San Leandro Unified S

Attachments

Library Software PDF · 121.6 KB Open Library Software Download Library Software
Scanners PDF · 146.6 KB Open Scanners Download Scanners
Textbook software PDF · 147.0 KB Open Textbook software Download Textbook software
Barcode labels PDF · 121.0 KB Open Barcode labels Download Barcode labels

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12.18 Contract with San Joaquin County Office of Education for SEIS (Special Education Information System Integration Services) Passed 📎 1

Fiscal Impact: $4000 setup fee and $1.50/per student annually for approximate total cost of $5800 from Special Education funds
To: Mike McLaughlin, Ed.D, Superintendent
Minutes: The Board approved the Contract with San Joaquin County Office of Education for SEIS (Special Education Information System Integration Services).
Staff Recommendation: Approve the contract with San Joaquin County Office of Education for SEIS (Special Education Information System) Integration Services.
Actions: Motion Approve the contract with San Joaquin County Office of Education for SEIS (Special Education Information System) Integration Services. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: The integration of the components and services of student information between the two computer software programs, Aeries and SEIS, will allow the district to receive nightly updates regarding our special education population thereby providing the district with accurate "real-time" student information.
From: Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Outcome

Motion Approve the contract with San Joaquin County Office of Education for SEIS (Special Education Information System) Integration Services. - Motion made by Vince J. Rosato and a seconded by Ron Car

Attachments

Integration Packet - Includes Fee Schedule PDF · 2.9 MB Open Integration Packet - Includes Fee Schedule Download Integration Packet - Includes Fee Schedule

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12.19 Maintenance Renewal between San Leandro Unified School District and Mainline Information Systems Passed 📎 2

Fiscal Impact: $6,645.92 from the general fund.
To: Mike McLaughlin, Ed.D., Superintendent
Minutes: The Board approved the Maintenance Renewal between San Leandro Unified School District and Mainline Information Systems.
Staff Recommendation: Approve the renewal of the maintenance contract between Mainline Information Systems and the San Leandro Unified School District for Bladecenter servers.
Actions: Motion Approve the renewal of the maintenance contract between Mainline Information Systems and the San Leandro Unified School District for Bladecenter servers. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: The contract between Mainline Information Systems covers hardware maintenance for the proposed products. The products include a new Bladecenter server and component parts.
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Outcome

Motion Approve the renewal of the maintenance contract between Mainline Information Systems and the San Leandro Unified School District for Bladecenter servers. - Motion made by Ron Carey and a second

Attachments

MAINLINE QUOTE PDF · 104.4 KB Open MAINLINE QUOTE Download MAINLINE QUOTE
MAINLINE CONTRACT PDF · 77.3 KB Open MAINLINE CONTRACT Download MAINLINE CONTRACT

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12.20 Professional Development Services Agreement between Discovery Education Assessment, LLC ("Discovery") and San Leandro Unified School District Passed 📎 1

Fiscal Impact: $7,500 from Title II funds
To: Mike McLaughlin, Ed.D, Superintendent
Minutes: Responding to Trustee Katz-Lacabe, Dr. Mucetti explained that the professional development services provided by "Discovery" will maximize the implementation and use of the Discovery Education streaming services. "Discovery" will provide three trainers for the October 3 staff development day. Teachers will receive professional development on the use of the streaming service as a blended learning tool. The Board approved the Professional Development Services Agreement between Discovery Education Assessment, LLC ("Discovery") an San Alejandro Unified School District.
Staff Recommendation: Approve Professional Development Services Agreement between Discovery Education Assessment, LLC ("Discovery") and San Leandro Unified School District
Actions: Motion Approve Professional Development Services Agreement between Discovery Education Assessment, LLC ("Discovery") and San Leandro Unified School District - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: The professional development services provided by "Discovery" will maximize the implementation and use of the Discovery Education streaming service. "Discovery" will provide three trainers for the October 3rd staff development day. Teachers will receive PD directly on the use of the streaming service as a blended learning tool.
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Outcome

Motion Approve Professional Development Services Agreement between Discovery Education Assessment, LLC ("Discovery") and San Leandro Unified School District - Motion made by Diana Prola and a seconded

Attachments

Contract between Discovery Education Assessment, LLC and San Leandro Unified School District PDF · 105.4 KB Open Contract between Discovery Education Assessment, LLC and San Leandro Unified School District Download Contract between Discovery Education Assessment, LLC and San Leandro Unified School District

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12.21 Contract between the Buck Institute for Education and the San Leandro Unified School District for Project Based Learning Professional Development Support Services Passed 📎 1

Fiscal Impact: $15,200 Title II Funds
To: Mike Mclaughlin, Ed.D Superintendent
Minutes: In response to Trustee Lopez, Dr. Mucetti, said that the Buck Institute for Education provided professional development of the teachers and leaders at the 3-day Teaching and Innovation Conference facilities by the Teaching Learning and Educational Equity Department. Teachers and leaders will engage in further learning and sustained support about Project Base Learning to support the implementation at the sites in our Instructional Innovator classrooms. The Board approved the Contract between Buck Institute for Education and the San Leandro Unified School District for Project Based Learning Professional Development Support Services.
Staff Recommendation: Approve contracted services for professional development for Project Based Learning Professional Development Support Services
Actions: Motion Approve contracted services for professional development for Project Based Learning Professional Development Support Services - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Policy / Code: BP 6141(a) BP 6141(b) BP 6141(c)
Background Information: The Buck Institute for Education provided professional development for the teachers and leaders at the 3 day Teaching and Innovation Conference facilitated by the Teaching, Learning and Educational Equity Department. Teachers and leaders will engage in further learning and sustained support about Project Base Learning to support the implementation at the sites in our Instructional Innovator classrooms.
From: Rossana Mucetti, Ed.D, Deputy Superintendent, Educational Services

Outcome

Motion Approve contracted services for professional development for Project Based Learning Professional Development Support Services - Motion made by Vince J. Rosato and a seconded by Diana Prola. | V

Attachments

Service Contract Buck Institute for Education PDF · 104.6 KB Open Service Contract Buck Institute for Education Download Service Contract Buck Institute for Education

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12.22 SLAM Multimedia Qlogic blade support contract renewal Passed 📎 1

Fiscal Impact: $6,585.56 from the general fund
To: Mike McLaughlin, Ed.D, Superintendent
Minutes: Prior to the vote, Dr. Mucetti, explained that the purchase of the replacement blade server and switch is needed to repair the SLAM Academy server. The Board approved the SLAM Multimedia Qlogic Blade Support Contract Renewal.
Staff Recommendation: Approve the contract renewal for the Qlogic extended service agreement and switch test with CDWG
Actions: Motion Approve the contract renewal for the Qlogic extended service agreement and switch test with CDWG - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: The SLAM Academy server is in need of replacement. The contract renewal with CDWG will provide a replacement blade server and switch.
From: Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Outcome

Motion Approve the contract renewal for the Qlogic extended service agreement and switch test with CDWG - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ro

Attachments

CDWG Quote PDF · 32.2 KB Open CDWG Quote Download CDWG Quote

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12.23 Student Health & Wellness Center Funding Passed 📎 2

Fiscal Impact: Estimated range $900,000 to $1,200,000 from RDA Funds.
To: Mike McLaughlin, Ed.D, Superintendent
Minutes: Student Health & Wellness Center Manager Jason Toro provided a presentation on the San Leandro Health & Wellness Center funding and how the District could save money in the long-term by investing $1.2 million of the District's Redevelopment Agency "Boomerang" funding allocation to complete Phase 1 and Phase 2 simultaneously. He began his presentation by acknowledging and thanking the young people for all of their work in creating, distributing and gathering data from 1,000 surveys. Mr. Toro said that originally, the project would be implemented in two phases, with the health clinic construction moving forward during Phase I, and the wellness part in Phase II; however, he pointed out, that by doing construction on both portions simultaneously, the District would save through scale of economy, $300,000. During the discussion, Student Board Member Anna Martin said that "This is a good way to invest. I know that my peers do not have a place they feel that they can go to feel safe, and this center could change that." The Board approved the Student Health & Wellness Center Funding. The Board then took at break 8:30 p.m. returned at 8:41 p.m.
Staff Recommendation: Approve funding options for the completion of the San Leandro Health and Wellness Center.
Actions: Motion Approve funding options for the completion of the San Leandro Health and Wellness Center. - Motion made by Diana Prola and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: To allocate additional funding in order to complete Phase 1 and Phase 2 of the Student Health and Wellness Center construction.
From: Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Outcome

Motion Approve funding options for the completion of the San Leandro Health and Wellness Center. - Motion made by Diana Prola and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Care

Attachments

MWLogic Inc. Phase 1 & 2 PDF · 295.8 KB Open MWLogic Inc. Phase 1 & 2 Download MWLogic Inc. Phase 1 & 2
Transfer of Dollars from Fund 25 to Fund 21 PDF · 112.3 KB Open Transfer of Dollars from Fund 25 to Fund 21 Download Transfer of Dollars from Fund 25 to Fund 21

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12.24 2014-2015 Non-Public School/Agency Contracts Passed 📎 3

Fiscal Impact: $ 91,200.00 - Special Education funds.
To: Mike McLaughlin, Ed.D., Superintendent
Minutes: The Board approved the 2014-2015 Non-Public School/Agency Contracts.
Staff Recommendation: Approve non-public school/agency contracts as listed below for the 2014-2015 school year.
Actions: Motion Approve non-public school/agency contracts as listed below for the 2014-2015 school year. - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not Applicable
Policy / Code: Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366
Background Information: New non-public school placement and agency contracts for the school year 2014-2015. Student # DOB Cost Location # 1 03/10/02 $38,032.00 The Phillips Academy # 2 06/21/09 $48,750.00 Maxim Staffing Solutions (LVN services)) # 3 1/19/09 $4,418.00 STE Consultants (1:1 ABA aid) Total $91,200.00
From: Rosanna Mucetti, Assistant Superintendent, Educational Services

Outcome

Motion Approve non-public school/agency contracts as listed below for the 2014-2015 school year. - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey

Attachments

The Phillips Academy PDF · 126.5 KB Open The Phillips Academy Download The Phillips Academy
Maxim Staffing Solutions PDF · 107.0 KB Open Maxim Staffing Solutions Download Maxim Staffing Solutions
STE Consultants PDF · 111.4 KB Open STE Consultants Download STE Consultants

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13 INFORMATION ITEMS

13.1 Community Services Comparative Report 2013-2014 📎 1

To: The Board of Education
Minutes: The Board received for information the Community Services Comparative Report for 2013-2014, continuing with facility usage options that adequately protect our facilities.
Staff Recommendation: Accept for information the attached Community Services comparative report for 2013-2014 continuing with facility usage options that adequately protect our facilities.
Board Committee: Finance Committee: September 2, 2014
Background Information: The attached Community Services Report shows the amount of funds collected in 2013-14 compared to 2012-13 and 2011-2012. This report reflects that funds collected in 2013-14 have increased due to Burrell Field and the San Leandro High School Pool being closed in 2012-2013 because of construction. The amount collected in 2013-2014 was $225,588.49.
From: Mike McLaughlin, Ed.D., Superintendent

Attachments

Community Services Comparative Report PDF · 281.4 KB Open Community Services Comparative Report Download Community Services Comparative Report

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13.2 Miscellaneous Receipts

Minutes: Miscellaneous Receipts for July 2014, in the amount of $11,118,881.25; and Miscellaneous Receipt for August 2014, in the amount of $3,921,077.47, have been deposited into the Treasury of Alameda County.
Quick Summary / Staff Recommendation: July's Miscellaneous Receipts in the amount of $11,118,881.25. August's Miscellaneous Receipts in the amount of $3,921,077.47.

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14 FUTURE BUSINESS

14.1 Consensus Items 📎 1

Fiscal Impact: Non Applicable
To: Board of Education
Minutes: There were no additional consent items added.
Staff Recommendation: The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.
Board Committee: Non Applicable
Policy / Code: Board Bylaws
Background Information: At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.
From: Mike McLaughlin, Ed.D., Superintendent

Attachments

School Board Requests Spreadsheet September 9, 2014 PDF · 58.9 KB Open School Board Requests Spreadsheet September 9, 2014 Download School Board Requests Spreadsheet September 9, 2014

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15 ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS

Minutes: Trustee Carey is looking forward the the SLED Gala on Friday. Trustee Prola reiterated that the ground breaking ceremony for the Student Health and Wellness Center will be Wednesday, September 17, 11 a.m. She also mentioned some upcoming school board candidates "Meet and Greet" get-togethers, including Evelyn Gonzalez, Saturday, September 13, and Leon Sheridan, Thursday, September 18. Trustee Katz-Lacabe, commented that he is also looking for the SLED event this weekend. He offered "nothing but praise" to staff on how things are going in the District. Trustee Lopez reminded the Board of the Special Closed Session meeting on the Superintendent's Evaluation on Sunday, September 14, 1-4 p.m., at the Juniper Street District Office. Trustee James attended the United Parents Meeting with the co-principals as the key note speakers. It was a very positive meeting and well-attended by parents and the community.

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16 ANNOUNCEMENT

16.1 Board of Education Meetings

Minutes: Special Closed Session Board Meeting - September 14, 2014 Regular Board Meeting - October 7, 2014 Regular Board Meeting - October 21, 201 4 Regular Board Meeting - November 4, 2014 Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015
Quick Summary / Staff Recommendation: Special Closed Session Board Meeting - September 14, 2014 Regular Board Meeting - October 7, 2014 Regular Board Meeting - October 21, 201 4 Regular Board Meeting - November 4, 2014 Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015

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17 ADJOURNMENT*

17.1 Time Action recorded

Minutes: The meeting was adjourned at 9:05 p.m.
Actions: Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Outcome

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato

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Elementary schools (TK–5)

Middle schools (6–8)

High schools (9–12)

Adult & alternative programs

Elementary schools (TK–5)

Middle schools (6–8)

High schools (9–12)

Adult & alternative programs

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Contracts and agreements on this agenda 30