Regular Meeting of the Board of Education

Minutes

The meeting was called to order at 6:00 p.m. by President Mack-Rose. Trustee Katz-Lacabe was absent.

Quick Summary / Staff Recommendation

The Presiding Officer will call the meeting to order at 6:00 p.m. The Board will recess to Closed Session at 6:00 p.m. and reconvene in Public Session at 7:00 p.m.

Link to this item

Quick Summary / Staff Recommendation

Prior to the Public Session, the Board will meet in Closed Session pursuant to Education Code Sections 35146 and 48918(c), and Government Code Sections 54957, 54957.6, and 54956.9.

Link to this item

Minutes

It was noted that Conference Item X1, 2011-2012 Board of Education Self-Evaluation Survey Summary Results, would be pulled and brought back to the next meeting.

Actions

Motion - Motion made by Lance James and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Regular meeting agenda of September 7, 2011

Link to this item

Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a))

Link to this item

Minutes

None

Quick Summary / Staff Recommendation

Members of the audience, who wish to address the Board, please complete the yellow card available at the entrance and submit it to the board's Administrative Assistant. Cards are to be turned in before the item is reached on the agenda.

Link to this item

Minutes

WLC Architects, Inc. and the Aquatics Design Group provided the Board with a presentation regarding the San Leandro High School Swim Center and track and field designs. The presentation included a "virtual tour" of the Swim Center, as well as the proposed layout and design of the high school track and field. The next step is for staff and WLC professionals to share and present the design to community members, specifically neighbors of the campus in close proximity to the high school track and field. The community forum has been scheduled for September 14, 2011, from 7:30-8:30 p.m. at the San Leandro High School cafeteria. After receiving neighbor input, WLC Architects will bring back the final design to the Board on September 20, 2011, for approval.

Quick Summary / Staff Recommendation

DISTRICT GOAL #5: Ensure Safe and Well Maintained Facilities WLC Architects, Inc. and the Aquatics Design Group will provide the Board with a presentation related to the Measure M, the $50.1 million bond measure approved by San Leandro voters in November 2010. The presentation by WLC Architects, the Board-approved architect for the San Leandro High School Swim Center and Track & Fields, will include highlights of the Swim Center based on input from the Conceptual Design Team, high school staff and the Facilities & Technology committee. Highlights of the pool designs will include size, storage space, bleachers, restrooms and orientation of the facility. The second part of the presentation will focus on the High School Track and Field designs, including field orientation and layout, location of various amenities, fencing, entrance/plaza, bleachers, etc. This presentation is information to the Board. The next step is for staff and WLC professionals to share and present the design to community members, specifically neighbors of the campus in close proximity to the High School Track and Field. The community forum has been scheduled for September 14, 2011, from 7:30-8:30PM at the San Leandro High School Cafeteria. After receiving neighbor input, WLC Architects will bring back the final design to the Board on September 20, 2011, for approval.

Link to this item

Minutes

Joe Vela from AEDIS Architect & Planning and Corbin Schneider from Verde Design provided the Board with a second Measure M presentation on the Pacific Sports Complex and Burrell Field design. AEDIS incorporated all of the comments and suggestions that was gathered from the Board meeting on August 2, Steering Committee meeting on August 10, and the Facility & Technology Committee meeting on August 23 and further developed the schematic design that includes field orientation & layout, location of various amenities, fencing, ticket booth, restrooms, concessions, parking, the plaza entrance signage and design and the marquee design. In addition revenue opportunities & examples were presented including One-time revenue Courtyard pavers Donor plaques Seasonal/event revenue Banners Yearly/Multi-year contracts Scoreboards Press box Concerns and suggestions raised by the Board following the presentation included the courtyard gating, solar lighting, sensor energy savers, limited parking, storage under the bleachers, windows in the front of the team rooms, and adequate protection from foul balls hitting cars, people, etc.

Quick Summary / Staff Recommendation

DISTRICT GOAL #5: Ensure Safe and Well Maintained Facilities Joe Vela from AEDIS Architecture & Planning and Corbin Schneider from Verde Design will provide the Board with a presentation on the Pacific Sports Complex and Burrell Field design. This project is part of the Measure M bond measure which was approved by the voters in November 2010. The presentation will include highlights of the Sports Complex and Burrell Field design based on input, feedback and questions from the following: Board meeting on August 2nd Steering Committee meeting on August 10th Facility & Technology Committee meeting on August 23rd AEDIS Architect has incorporated all the comments and suggestions and further developed the Schematic design which includes field orientation & layout, location of various amenities, fencing, ticket booth, restrooms, concessions, parking, the plaza entrance signage and design and the marquee design.

Link to this item

Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. the Board may, however, take action on the following:

Link to this item

Fiscal Impact

Members on the Steering Committee serve on a voluntary basis. Minimal meeting costs (i.e. handouts, email notification) are supported with Measure M funds.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Schematic Design for the Pacific Sports Complex and Burrell Field, funded through Measure M.

Board Committee

Facilities & Technology Committee: August 23, 2011

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including the renovation of the SLUSD Pacific Sports Complex and Burrell Field, renovation of the San Leandro High School Swim Center, a new track and field at John Muir Middle School and various other projects at all school sites throughout the District. In order to design facilities that will best serve the needs of our students, schools and the community, the District used the same successful Conceptual Design Team process that was used for the Measure B Bond Program. Two Conceptual Design Teams were formed: one for Pacific Sports Complex and Burrell Field and one for the San Leandro High School Swim Center. These two projects are considered high priority and are being ?fast-tracked.? The Conceptual Design Teams held four meetings in March-May, 2011 to identify programmatic and facility needs within the physical and budget constraints of Measure M and offer valuable input and feedback to the architects during the conceptual design phase. The conceptual design phase is estimated at 30% or approximately one third of the complete design process. Each Conceptual Design Team completed their work during the first week of May. Two important ?Must Have? items identified by the Conceptual Design Team was to increase the number of parking spaces, and incorporate Team Rooms in the sports complex. Team rooms were not in the original scope of work and not in the budget. After substantial discussion and compromise (willingness to give up maintenance storage space and/or reduce the number of restrooms), the architects evaluated the overall project to ensure that team rooms are part of the final design. On May 17, 2011, the Board approved the conceptual design and AEDIS began work on the schematic phase of the design. The design team further refined all elements of the project including locations of track and field events, restrooms, team rooms, etc. On July 14, 2011, the Measure B Steering Committee reviewed the schematic plans and offered some comments which were incorporated. On August 2, 2011, the Board of Education reviewed the schematic plans for the SLUSD Pacific Sports Complex and Burrell Field. During discussion, the Board agreed to have the Measure M Steering Committee and the Facilities & Technology Committee revisit the design with a focus on: Advertising and Sponsorship Opportunities Location and Size of Marquee Location of Concessions The architects incorporated input from the Board and addressed these issues in a meeting with the Measure M Steering Committee on August 10, 2011, and then presented it to the Board Facilities & Technology Committee on August 23, 2011. The final Schematic Design reflects the discussion of the above items.

From

Song Chiin-Bendib, Assistant Superintendent, Business & Operations

Link to this item

Minutes

Daniel Chaja, Assistant Director of Research and Program Evaluation, presented information related to the 2011 Accountability Progress Report (APR) recently released by the California State Department of Education. The APR contains the state's Academic Performance Index (API), the federal Adequate Yearly Progress (AYP) and Program Improvement (PI). The data contained District level, site specific and subgroup specific results. This presentation reflected Part II of a multi-part data presentation. It is available on the District's website. Following the presentation, the Board took a break at 9:12 p.m. and reconvened to open session at 9:20 p.m.

Quick Summary / Staff Recommendation

District Goal #1: Educate the whole child: Ensure the academic, physical, social and emotional well-being of every student Daniel Chaja, Assistant Director of Research and Program Evaluation, will present information related to the 2011 Accountability Progress Report (APR) recently released by the California State Department of Education. The APR contains the state's Academic Performance Index (API), the federal Adequate Yearly Progress (AYP) and Program Improvement (PI). The data will contain District level, site specific and subgroup specific results. This presentation reflects Part II of a multi-part data presentation.

Link to this item

Minutes

Trustee Almonte reported receipt of the following emails between August 16, 2011, through September 6, 2011: From Coalition for Fair Employment in Construction regarding "PLA Updates," "State Audit Finds $140 Million in Fraud on PLA Covered School Construction Bond"; from California School Board Association regarding three issues of "California School News," Director at Large Nominations Close September 30," "Unity Conference Coming Soon!," Director at Large Quarterly Newsletter August 2011"; and " California School News: Achievement is Up - but so are PI Numbers!"; from Exploratorium Institute for Inquiry regarding "Science Education Forum: November 30, 2011, at the Exploratorium"; from Mona Shah regarding "Help Support Filipino Arts & Culture!"; from Helena Straughter regarding "Hayward Demons: 39th Annual Fall Festival"; from Tony Sodoro regarding "Partners in Education!" from Ebado Ismail regarding August/September Bancroft Middle School Newsletter"; from Louise Music, ACOE regarding" National Arts Ed Week Events"; from Filipino American International Book Festival regarding "Save the Date:" October 1 and 2 for the Filipino America International Book Festival"; from Cynthia Vincent regarding "AC Transit Board of Directors Seeks Input from the Public on its Next General Manager", and "Youth Clipper Card"; from San Leandro Education Foundation regarding "SLED Volunteer Opportunities," "Save the Date for SLED's Annual Meeting!", "SLED is looking for a next Project Manager"; and "Eat Out for Education: September 7th"; from Rick Richards regarding "New Foundation Partner", "Keep the Music Rocking' Foundation Update", and "Keep the Music Rockin' Foundation: Annual Fundraising Concert"; from Dan Martin regarding "Tailoring Lessons to Different Kinds of Learners not Effective, Researchers Say"; from Georgette Jackson regarding "McKinley Parent Bulletin"; from AC Transit Marketing & Community Relations regarding "You Input Invited: Survey on Search for New AC Transit General Manager"; from Bill Quirk regarding "Fantastic Evening of Art and Music"; from Erick Christen regarding "Action Alert", and "Issue will be heard at 3PM Today!"; from Abel Guillen regarding "Abel Guillen Earns Key Endorsement in Assembly Race!" and from Mike McMahon regarding "ACSBA Meeting - September 15 Reminder."

Link to this item

Minutes

Student Board member Jack Martin updated the Board on activities at the San Leandro High School Campus and Fred T. Korematsu Campus. Highlights included: The school year is off to a great start. School spirit is high as was demonstrated on "Pirate Day" last Friday. Today was Freshman Day, and the freshmen are getting involved in their campus activities and government, and the Associated Student Body and Student Board are going well. Fall sports are in full swing - the Girls' tennis team won their first game, and the football game against Berkeley was great. The next football game will be September 16 and he encouraged the Board members to attend. Some of the cross country runners are participating in the "Amador to Our Door" marathon on September 20 in support of our school programs and to raise awareness for victims of violent crimes. Friday, September 9, will be a Hello Rally at the FTK campus Next Friday, September 16, will be a Hello Rally at the San Leandro High School main campus

Link to this item

Minutes

There were no reports.

Link to this item

Minutes

Superintendent Cathey commented that the opening of the school year went smoothly, noting that while visiting the FTK campus on Tuesday, two teachers commented that "it is just a beautiful year - with all students in their classes"; however, the challenge of "student movement" at the school sites has been really difficult. Upcoming events include: September 12, Joint City/San Leandro Unified/San Lorenzo Unified Work Session, 7 p.m., at the main library. September 14, Measure M Community Forum at the San Leandro High School cafeteria at 7:30 p.m. September 15, Back-To-School Night for the elementary schools Superintendent Cathey requested that the meeting be adjourned in memory of Loyce L. McCormick who was a teacher, and a vice-principal at Cleveland. In 1954 he opened James Madison K-7 school where he remained until 1964. He then transferred to Roosevelt School as principal and remained there until retiring in 1976. She also said that she had the pleasure of meeting is wife and daughter when they visited Madison Elementary recently.

Link to this item

Minutes

Trustee Sullivan reported that the committee met on August 31, 2011, and discussed elementary and secondary Tiered Intervention Updates, online courses of study, Aeries/CALPADS redeisgn proposal, draft Board presentations, and future dates for the curriculum meetings.

Link to this item

Minutes

Trustee Sullivan reported that the committee met on August 31, 2011, and discussed new Board Policies and Administrative Regulations 5113, Chronic Truancy and 5131.8 Bullying or Cyberbullying. In addition they discussed the process for Board Policy updates and future Board Policy meeting dates.

Link to this item

Minutes

Trustee Prola reported that the committee met on August 23, 2011, and heard the Schematic presentation on the Pacific Sports Complex & Burrell Field and the San Leandro High School Track, Field & Swim Complex which were shared with Board tonight; discussed the following items that were being brought forward for Board consideration tonight, Amendment #3 to Inspector of Record (IOR) contract with Jerome Zaliski; Change Order #2 to the construction contract with D&D Pipelines for Lincoln High School; and Change Order #2 to the construction contract with River View for the Wilson Paint and Light project. The committee also discussed the repair work on the Davis Street Child Care Center, new flooring for John Muir Middle School/San Leandro Adult School double wide portable classroom and other issues related to Measure B and M Bond projects including rental opportunities - meeting with Chabot Theater Manager and the Arts Education Center. She also reported that the committee would like the Board to refer marketing and revenue generation for Burrell to the Policy Committee to develop a policy. It was noted, however, that the Policy Committee had already begun this discussion. The next meeting will be September 8, 2011.

Link to this item

Minutes

Trustee Mack-Rose reported that the committee met on September 6, 2011, and discussed the 2010-2011 Unaudited Actuals, and other budget updates that have an impact on the Unaudited Actuals or District financials.

Link to this item

Minutes

Trustee Almonte reported that the Governing Board met on September 1, and approved Bill Warrants, Personnel Action items, the 2011-2012 organizational chart, 2011-2012 Unaudited Actual Income and Expenditure Report, and the revisions of job descriptions.

Link to this item

Minutes

The following item was pulled from the Consent Calendar: Q3 - Certificated Personnel Report (Sullivan)

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any items on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Link to this item

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meeting held on August 16, 2011.

Attachments

• August 16, 2011, Board Minutes PDF · 654.9 KB ViewOpen August 16, 2011, Board MinutesDownload August 16, 2011, Board Minutes

Link to this item

Fiscal Impact

This position will cost approximately $26,000- $33,000 per year (depending on salary step placement) and will be funded by the ASSETs grant. There will be no cost to the District's general fund.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the ASSETs Site Liaison Job Description and Position at Lincoln Alternative Education Center.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

The After School Safety and Enrichment for Teens (ASSETs) Site Liaison would work collaboratively with site staff, parents, students, and community members to help oversee and coordinate the ASSETs program. Specifically, the site liaison would coordinate meetings, manage budgets, recruit and enroll participants, provide training, maintain records, develop community partnerships, and manage daily activities for the ASSETs program. This position would be a classified non-management position working during the regular school year and after normal school hours. It would be funded with ASSETs grant funding at range 45 on the non-management classified employee salary schedule. This specific site liaison position would be at Lincoln High School where, due to expanding demand and program needs, there is a need for assistance in coordinating and managing this program. The position at Lincoln will be a 0.66 full-time equivalent position (25 hours per week).

From

John Thompson, Ed.D., Senior Director II, Human Resources

Attachments

• ASSETs Site Liaison Job Description PDF · 96.4 KB ViewOpen ASSETs Site Liaison Job DescriptionDownload ASSETs Site Liaison Job Description

Link to this item

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Attachments

• Classified Personnel Report PDF · 45.8 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

Link to this item

Minutes

Trustee Sullivan asked for further clarification regarding the position change for the Assistant Principal at the high school. Senior Director II John Thompson explained that since the opening of the FTK campus a year ago, and with the ASSETs program fully implemented, the administrative team realized that the tasks, duties and responsibilities between the administrative staff needed to be realigned. In order to bring this position into alignment and to more accurately reflect the actual work, it was being recommended that the position be changed from 0.5 FTE Assistant Principal/0.5 FTE Coordinator to 1.0 FTE Assistant Principal. He further explained that the cost would be funded categorically through the ASSETs grant and would not encroach on the General Fund.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report PDF · 70.3 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

Link to this item

Fiscal Impact

There is no fiscal impact to the general fund.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the renewal of student teaching agreements with Mills College and Patten University

Board Committee

Not applicable

Policy / Code

District Goal #4

Background Information

The District maintains student teacher agreements with colleges and universities throughout the Bay Area and the State. Many Student teaching agreements are approved annually with each college/university. Approval is requested to maintain student teaching agreements with Mills College for August 1, 2011 thru June 15, 2012 and Patten University for August 15, 2011 thru August 14, 2013.

From

John Thompson, Senior Director II, Human Resources

Attachments

• Student Teaching Agreements - Mills College and Patten University PDF · 405.7 KB ViewOpen Student Teaching Agreements - Mills College and Patten UniversityDownload Student Teaching Agreements - Mills College and Patten University

Link to this item

Fiscal Impact

No impact to the General Fund; Total Program Costs: $16,018 $11,370 District portion from District Grants from the Department of Mental Health $4,648 Girls' Inc. Match

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Service Agreement between San Leandro Unified School District and Girls Incorporated of Alameda County for Primary Intervention and Second Step Programs at All Elementary Schools for the 2011-2012 School Year.

Background Information

The Primary Intervention Program (PIP) and Second Step Grants are awarded through the California Department of Mental Health. We have had PIP in all of our elementary schools for 3 years. This year we have an enhanced PIP grant which includes a parent component. In addition, this year we successfully procured the Second Step grant for a second year. It is a violence prevention program for students in grades K-3 focusing on empathy, problem solving skills, and anger management. Second Step is a curriculum widely used throughout the United States. These programs are in all of our elementary schools. A local mental health agency is a necessary component of these grants to assist in the group supervision of PIP Child Aides. In years past we used Davis Street as our local agency. However, the therapist working with SLUSD through Davis Street left the agency, so we propose to contract with Girls Inc., who has an excellent track record with services of this type.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• PIP PALS Second Step PDF · 20.4 KB ViewOpen PIP PALS Second StepDownload PIP PALS Second Step

Link to this item

Fiscal Impact

No impact to the General Fund; $17,500 from ASSETs Core Grant

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contracted Service Agreement between San Leandro Unified School District and Quentin Richardson for Life Skills/Leadership Development Classes at Lincoln Alternative Education Center for the 2011-2012 school year.

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? A recent contract between Reggie Jones and SLUSD was approved by the Board; however, Mr. Jones declined the contract. The District proposes to enter into a contract with Mr. Richardson to provide most of the offerings that would have been provided by the aforementioned vendor. Mr. Richardson will be a core member of the Lincoln after school team. He will work Monday through Friday from 1:00-4:30pm offering enrichment classes in life skills/leadership, youth development/service learning, and sports. He has a wealth of experience working with youth in an after school setting and is well versed in working with at risk youth. Mr. Richardson is a top candidate to meet the challenges of keeping youth engaged in after school activities at Lincoln. His combined skill set of sports expertise and youth leadership development/engagement will enable him to serve as mentor and motivator for the Lincoln population. The cost of his services $17,500 at the rate of $30 an hour.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Quentin Richardson Contracted Services Agreement 11-12 PDF · 61.9 KB ViewOpen Quentin Richardson Contracted Services Agreement 11-12Download Quentin Richardson Contracted Services Agreement 11-12

Link to this item

Fiscal Impact

No impact to the General Fund; Total cost is $12,000: $4,000 from site SLIP Carryover and $8,000 from site EIA funds

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding (MOU) between San Leandro Unified School District and Boys and Girls Club for a Recess Activity Program at Washington Elementary School for the 2011-2012 School Year.

Background Information

With the success at other elementary schools utilizing PlayWorks, but unable to afford the cost of this program, Washington School would like to enter into an agreement with the Boys and Girls Club to pilot a "Recess Activity" Program that will assist with play yard supervision during the two morning recesses and offer structured activities promoting good sportsmanship and good citizenship during lunch recesses with groups of 20-25 students every non-rainy day that school is in session. The MOU would include 1 staff member for 4 hours a day at approximately $17 per hour and some supply costs for a total of $12,000 for the school year.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Recess Activity MOU PDF · 67.3 KB ViewOpen Recess Activity MOUDownload Recess Activity MOU

Link to this item

Fiscal Impact

No impact to the General Fund; $78,394.50 from GEAR UP Grant

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and TeachBar Tutorial Services for San Leandro High School GEAR UP Program for the 2011-2012 School Year

Background Information

GEAR UP Tutoring GEAR UP is building several programs for our GEAR UP 10th grade class to support struggling students. Many of our students have areas where their limited academic skills need to be addressed along with continued homework help. Last semester, GEAR UP students took advantage of TeachBar tutorial services and found it extremely helpful in providing high quality support. Data is still being complied on the effects of this program for the 2010-2011 school year, but the preliminary data clearly shows positive effects for students who participated in TeachBar versus students who did not. While TeachBar students decreased in the numbers of Ds and Fs that they received from first quarter to 4 th quarter math grades, non-TeachBar students increased in Ds and Fs in math from these same quarters. Students were able to make these positive gains in a very short amount of time; mid-March to mid-June. Hence, we believe that beginning in the Fall and working with students before they get behind will increase students' chances of receiving passing grades. TeachBar will implement a 4 day-a-week, 3 hour-a-day, tutoring and homework help program. They will provide six tutors Monday-Thursday from 3pm-6pm. During that time the tutors will: conduct assessments, provide one-on-one and small group tutoring, and teach mini-lessons. Students will be grouped with tutors by subject and classroom teacher at a 8:1 ratio. Approximately 150 students will be served each semester. Students will have an opportunity to get tutoring in two subjects per day. All 10 th grade students who received a C or below Spring Semester 2011 are eligible. Students in this program are those that need the additional time, space, and structure needed to improve their academic achievement. Those who sign-up for the program must agree to attend tutoring sessions two-days a week. Attendance will be monitored and parents contacted if needed. The academic tutors are college graduates or students currently enrolled in college programs. TeachBar employs tutors with subject matter competence who are trained to use a multitude of strategies to explain challenging concepts. As with all GEAR UP activities, data will be collected before, during and after the program to assess its effectiveness and the progress of students. PSAT Prep Program TeachBar in partnership with GEARUP has created a two-year PSAT/SAT Prep Program to increase the number of students who take and score high on the PSAT/SAT test, which will increase eligibility for a four-year college. This program will begin in January 2012 and consist of a performance review of the PSAT test and skill building/test prep workshops to fill students academic gaps as well as giving them a plan of study to prepare for the SAT test. This program will serve approximately 100 students. The cost for the services is $27.85/hour.

From

Debbie Wong, Asst. Superintendent, Educational Services

Attachments

• Cost Breakdown for TeachBar Tutorial Services PDF · 2.0 MB ViewOpen Cost Breakdown for TeachBar Tutorial ServicesDownload Cost Breakdown for TeachBar Tutorial Services
• TeachBar/GEAR UP MOU 2011-12 PDF · 105.4 KB ViewOpen TeachBar/GEAR UP MOU 2011-12Download TeachBar/GEAR UP MOU 2011-12

Link to this item

Fiscal Impact

No impact to the General Fund; NEST Grant Award to John Muir Middle School: $47,250

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Memorandum of Understanding between Alameda County Office of Education and the San Leandro Unified School District for Falcon?s Nurturing Every Student Today School Community Violence Prevention Grant (NEST) at John Muir Middle School for the 2011-2012 School Year.

Background Information

Since 2008-09, John Muir Middle School, in conjunction with the Alameda County Office of Education (ACOE), received a grant focused on providing funding to hire a Gang Prevention Counselor who will coordinate anti-gang activities at Muir. ACOE would provide assistance with training and technical assistance for the Gang Prevention Counselor. In addition, ACOE shall work with John Muir teachers/counselors to provide Lunch Time Activities and work with a parent volunteer coordinator who will recruit, train and monitor parent and community volunteers to assist with campus supervision before, during and after school. There is also funding for activity expenses and 4 teacher/counselor stipends to coordinate the "Season of Service, Period of Peace" This will be the last year of the grant and the District will have ongoing discussions regarding the sustainability of portions of the program as well as searching for other grant funding opportunities.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Acoe-Muir Nest MOU PDF · 28.1 KB ViewOpen Acoe-Muir Nest MOUDownload Acoe-Muir Nest MOU

Link to this item

Fiscal Impact

No impact to the General Fund; VESSL Grant Award to San Leandro High School: $64,000

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between Alameda County Office of Education and the San Leandro Unified School District for Violence Elimination and Safety at San Leandro School Community Violence Prevention Grant (VESSL) for SLHS in the 2011-2012 School Year.

Background Information

San Leandro High School (SLHS) in conjunction with the Alameda County Office of Education (ACOE) received a grant focused on providing funding to hire a Gang Prevention Counselor who will coordinate anti-gang activities at SLHS and SLHS-FTK. ACOE would provide assistance with training and technical assistance for the Gang Prevention Counselor. In addition, ACOE shall work with SLHS teachers/counselors to coordinate the "Season of Service, Period of Peace". A stipend for coordination and support, a portion of a parent coordinator, teacher professional development as well as activity expenses are included in the grant. As this is the last year of the grant, the District will be in ongoing discussions with ACOE in order to preserve and sustain portions of the program and search for additional grant funding.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• ACOE-SLHS VESSL PDF · 31.4 KB ViewOpen ACOE-SLHS VESSLDownload ACOE-SLHS VESSL

Link to this item

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between the Alameda County Office of Education and the San Leandro Unified School District for Project EAT at Washington Elementary School for the 2011-2012 School Year

Policy / Code

BP 5030 Student Wellness

Background Information

The Alameda County Office of Education (ACOE) operates Project EAT, which facilitates healthy changes within the school sites and system. The District participated last year, and is proposing to enter into a Memorandum of Understanding with ACOE for this school year to implement Project EAT at Washington Elementary School. The program is designed to promote increased consumption of fruits and vegetables and increase physical activity among students. The program is aligned to state academic standards. The project provides professional development, coaching, consumable and non-consumable materials for teachers. Project EAT works in collaboration with the District?s Child Nutrition Services Department and Educational Services Department to create crossover programs that encourage students to eat new and colorful fruits and vegetables and fuel their academic curiosity. A project funded garden staff person plans nutrition/garden days for families and works with staff and students to implement monthly garden and nutrition activities. Many of the activities are integrated into the core reading program. The specific areas of responsibility are outlined in the Memorandum of Understanding.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Project EAT-Washington PDF · 25.6 KB ViewOpen Project EAT-WashingtonDownload Project EAT-Washington

Link to this item

Fiscal Impact

No implact to the General Fund; $40,000 from ASSETs grant

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between the San Leandro Unified School District and Coro Center for Civic Leadership for the 2011-2012 school year at San Leandro High School.

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? Coro Center for Civic Leadership has a proven track record in developing youth leadership with strong programs targeting youth. ?Coro's youth programs provide young people from diverse backgrounds with unique tools, knowledge and experiences that spark a life-long commitment to leadership.? (www.coro.org ) This marks the third year that CORO will serve SLHS students, and moves formally into the second phase of a highly evolved leadership development program 9th-12th graders. For the 09-10 school year, Coro was able to offer an intensive leadership program to SLHS students as an in-kind donation. In 10-11, as part of the ASSETs grant, Coro began offering it's multi-phase far-reaching program entitled ?Student Engagement and Leadership Development.? Highlights of the 10-11 year include: - recruitment and engagement of 35 new 9th-10th grade students - involved 180 students for Spring Youth In Action Program - culminating event that reached 150 attendees (students and staff) - accepted 5 SLHS rising 11th graders to participate in Exploring Leadership Summer Internship Program (a nationally recognized and highly competitive leadership opportunity for young people). The goal for the 11-12 year is to expand Coro's impact at SLHS by creating effective partnerships between students, school faculty and Coro staff, to design and deliver student led initiatives, to engage more of their peers in after-school academic enrichment and to make them aware of leadership opportunities. The goals for the 11-12 school year include: 1) Engage over 80 9-10th graders to become engaged SLHS students and leaders 2)Train 11th grade Coro Alumni to become effective facilitators and peer mentors 3)Work with students and staff to research and identify campus needs for improvement around access to Resources, Relationships and Recognition (what Coro refers to as "the 3 Rs"). 4) Help build stronger relationships between students, students and staff, staff and families, and SLHS and its surrounding community 5)Identify and secure additional resources and funding for future Coro/SLHS partership development (a key requirement of a sustainability plan for the ASSETs grant). The cost of this in-depth and highly reputable leadership and student engagement opportunity is $40,000. The hourly rate is $25/hour. Attached is a detailed budget outlining the costs.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Coro cost breakdown PDF · 44.0 KB ViewOpen Coro cost breakdownDownload Coro cost breakdown
• Coro MOU PDF · 160.0 KB ViewOpen Coro MOUDownload Coro MOU

Link to this item

Fiscal Impact

$ 428,425.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2011-2012 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

Non-public school placement contracts for the school year 2011-2012. Student # DOB Cost Location 1 06/13/1994 $34,400.00 STARS High School 2 02/09/1993 $68,766.00 Spectrum Center, Inc. 3 05/24/1990 $44,556.00 Spectrum Center, Inc. 4 07/08/1989 $9,225.00 Spectrum Center, Inc. 5 06/05/1996 $46,482.00 Spectrum Center, Inc. 6 12/09/1990 $41,535.00 Spectrum Center, Inc. 7 03/13/1995 $65,571.00 Spectrum Center, Inc. 8 01/07/1996 $39,100.00 Fred Finch Youth Center 9 01/19/2009 $34,140.00 Center For Early Intervention On Deafness 10 03/17/1994 $44,650.00 Milhous School Total $428,425.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• STARS High School PDF · 1.8 MB ViewOpen STARS High SchoolDownload STARS High School
• Spectrum Center, Inc. PDF · 2.3 MB ViewOpen Spectrum Center, Inc.Download Spectrum Center, Inc.
• Fred Finch Youth Center PDF · 1.7 MB ViewOpen Fred Finch Youth CenterDownload Fred Finch Youth Center
• Center for Early Intervention on Deafness PDF · 1.8 MB ViewOpen Center for Early Intervention on DeafnessDownload Center for Early Intervention on Deafness
• Milhous School PDF · 1.8 MB ViewOpen Milhous SchoolDownload Milhous School

Link to this item

Fiscal Impact

No impact to the General Fund; $11,028 from Supplemental Instruction Funds $4,882 from ASSETs Core grant

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between the San Leandro Unified School District and TeachBar Tutorial Services for the 2011-2012 School Year for the ASSETS Program at Lincoln Alternative Education Center.

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? In particular, the program plan included providing a team of academic tutors made up of students enrolled in college level tutor training programs. TeachBar?s employment of junior or senior college students with a 3.0 GPA or higher and with subject matter competence with a multitude of strategies to explain challenging concepts more than fits this program goal. Additionally, TeachBar has been recognized for its innovative tutoring center located at Bayfair Center Mall in San Leandro (see http://tchbr.com ) After proven success in the 10-11 school year providing tutoring services in the SLHS ASSETs Program, Lincoln began exploring the possibility of using TeachBar to provide tutoring to Lincoln students. Lincoln utilized college tutors for the past 1 1/2 years in the ASSETs program. This service was paid for either from the ASSETs grant or through site Supplemental Instruction funds. The comprehensive services offered by TeachBar, coupled with the growth of programs and services that now exist at the newly titled Lincoln Alternative Education Center, make it a prime opportunity to engage the services of TeachBar at this juncture. Funded from two funding streams, TeachBar will provide the following services at LAEC: 1) The Supplemental Instruction Program at Lincoln High School and Lighthouse will fund two tutors Tuesday through Thursday. One tutor will support the Gateway program from 1-3pm and the other tutor will support Lighthouse students from 1:30-3:30pm. Tutors will provide one-on-one tutoring and small group tutoring geared towards CAHSEE passage and credit completion. 2)The ASSETs Core Grant will fund a GED Prep program for the GATEWAY program. TeachBar will design and deliver a modular-based curriculum to assist students? passing of the test. This GED preparation curriculum will be taught to Gateway students who are on-track to receive an Adult School Option II high school diploma from San Leandro Adult School. 5-10 students will be served per class and 25-30 students are expected to be served throughout the school year. The AGENT will also provide case management to ensure that students follow through on registering for and taking the GED exam. The estimated cost of TeachBar?s services is $15,910. Supplemental Instruction will pay for $11,028;the ASSETs Core Grant will pay the remainder of $4,882. The cost for their services is $27.85/hour. The individualized curriculum development will cost $25/hour. The contract runs through June 2012.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• TeachBar-ASSETS-Lincoln MOU PDF · 185.3 KB ViewOpen TeachBar-ASSETS-Lincoln MOUDownload TeachBar-ASSETS-Lincoln MOU

Link to this item

Fiscal Impact

No impact to the General Fund; $20,600 from ASSETs Supplemental Family Literacy grant

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and Teneh Weller, High Expectations Parental Service, for Parent Education Workshops and Parent and Student Case Management at Lincoln Alternative Education Center (LAEC) for the 2011-2012 School Year.

Background Information

As part of it's application for the 21st Century Supplemental ASSETs Grant for Family Literacy, the District indicated it would engage parents and empower them to actively participate in their child?s education. Teneh Weller's, High Expectations Parental Service, program has a strong record of parent engagement in the district. While other strategies to meet the goals of the ASSETs Family Literacy Supplemental Grant have been employed at Lincoln, the goal of successfully engaging parents and sustaining their investment in their child's education has yet to be fully achieved. High Expectations will work with the Lincoln ASSETS program to adapt the ?Parents for Success!? parent education series to address the specific needs of Lincoln school parents. The, ?Parents for Success!? program is currently offered to elementary school and SLHS parents. Careful adaptation of the program will target the unique populations of students served in the various alternative programs at Lincoln: ACE, Lighthouse, and Continuation programs. "Parents for Success" at Lincoln will be based on a year-long, ongoing cohort of 40 families from Lincoln High School, Lighthouse Independent Studies and the Alternative Contract Education (ACE) program. The program will offer parent leadership workshops and parent and student case management to parents/guardians of students attending any of the three LAEC programs. High Expectations staff will work with school administration, Lincoln staff and various SLUSD departments to carefully align the program with District standards and goals. The ?Parents for Success!? series will help parents understand how to ensure their child?s success in an alternative high school setting. Parents will understand the requirements for high school graduation and entrance into college, with a special focus on the needs of alternative education students, including community college programs, vocational training programs and transfer to four-year universities. The cost of the program is $20,600 and includes 10 hours of monthly case management and directly working with students and families.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• High Expectations MOU - Lincoln ASSETs FL 11-12 PDF · 206.7 KB ViewOpen High Expectations MOU - Lincoln ASSETs FL 11-12Download High Expectations MOU - Lincoln ASSETs FL 11-12

Link to this item

Fiscal Impact

No impact to the General Fund; $68,561 from the GEAR UP Grant

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and the University of California, Berkeley?s Early Academic Outreach Program (EAOP) at San Leandro High School for the 2011-12 School Year.

Background Information

As part of the original GEAR UP Grant, San Leandro Unified School District would like to enter into a Memorandum of Understanding with the Early Academic Outreach Program (EAOP) to continue to provide college-going services to students and families and staff of San Leandro High School through one 50% time staff person and three part time undergraduate interns. Services provided include: One-on-one and group college advising for students, Student academic planning, Summer academic enrichment programs, Personal Statement assistance Expanded Open House The work of EAOP falls under the following GEAR UP objectives to: 1. Increase the academic performance and preparation for post-secondary education for GEAR UP students. 2. Increase the rate of high school graduation and participation in post-secondary education for GEAR UP students. 3. Increase GEAR UP students? and families? knowledge of post-secondary education options, preparation, and financing. Students? and families? progress toward the GEAR UP objectives will be documented and tracked through the GEAR UP Evaluator.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• EAOP MOU PDF · 46.0 KB ViewOpen EAOP MOUDownload EAOP MOU

Link to this item

Fiscal Impact

No impact to the General Fund; $15,000 from ASSETs grant

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between the San Leandro Unified School District and Girls Incorporated of Alameda County (Girls Inc.) for the Heart and ACT Programs at San Leandro High School for the 2011-2012 School Year.

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? Girls Inc. was part of our original Grant Application for the After School Safety and Enrichment for Teens ?Core Program. In the first two years of the grant, Girls Inc. successfully provided the HEART and ACT programs at San Leandro High School. They intend to continue to provide both programs for the 11-12 school year and will continue to serve as part of the SLHS ASSETs Collaborative model. Helping Everyone Achieve Respect Together (HEART) and Advocating Change Together (ACT) after-school programs provide health education and advocacy to girls enrolled in the ASSETs program. The ACT program consists of one two-hour meeting per week, immediately following school. HEART provides increasing leadership opportunities for girls the longer they are in the program with up to three years of participation possible. First year Peer Educators have one two-hour meeting a week. Second year Mentors meet 6 times/month for two hours; they also mentor the Peer Educators and provide them with additional trainings. The third year Interns work directly with program staff in leadership and career development roles for five hours/week. Girls in both the HEART and ACT programs receive stipends in line with best practices in youth development. Twenty students will participate each week across the two programs. Once trained, the girls have one-on-one conversations in their own informal social networks that reach over 650 teens annually. Additionally, Girls Inc. will provide, related to this work, services including family strengthening, family events, workshops, and sharing of community resources to access health and related youth and family services. These additions also meet the grant criteria for the supplemental ASSETs Family Literacy grant that SLUSD has received. Girls Inc. has been a long standing partner with SLUSD. They have provided numerous programs over many years that serve girls who attend SLUSD schools. In order to submit our grant application for 21st Century ASSETs funds we needed to show evidence of a collaborative of agencies. Girls Inc. has remained true to this collaborative process, bringing multiple staff to the table and continuing to work with the District to engage in long-range sustainability for after school and other community based endeavors. The cost of the program, continues to be $15,000 from the ASSETs Core grant.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Girls Inc. MOU SLHS 11-12 PDF · 376.5 KB ViewOpen Girls Inc. MOU SLHS 11-12Download Girls Inc. MOU SLHS 11-12

Link to this item

Fiscal Impact

No impact to the General Fund; $34,340 from ASSETs Core grant

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between the San Leandro Unified School District and TeachBar Tutorial Services for the ASSETS Program at San Leandro High School for the 2011-2012 School Year

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? In particular, the program plan included providing a team of academic tutors made up of students enrolled in college level tutor training programs. TeachBar?s employment of junior or senior college students with a 3.0 GPA or higher and with subject matter competence with a multitude of strategies to explain challenging concepts more than fits this program goal. Additionally, TeachBar has been recognized for its innovative tutoring center located at Bayfair Center Mall in San Leandro (see http://tchbr.com )Furthermore, TeachBar has demonstrated it's ability to achieve the grant goal for tutoring through it's successful contract with SLUSD for the 10-11 school year. TeachBar will implement its tutoring program and test preparation classes for the 11-12 school year and provide the following services: 1)Three tutors Monday through Thursday from 3PM until 6PM. The tutors will provide one-on-one tutoring or small group tutoring in the main campus library, where an average of 200 students/day are present. 2)The tutors will assess the needs of the after school program participants and establish test preparation and/or subject specific classes. The tutors will teach the classes between 4PM and 6PM. Classes will comprise of a minimum of 20 students. TeachBar will create relevant classes and recruit participants for the program. The estimated cost of TeachBar?s services is $34,340. The cost for their services is $27.85/hour. The contract runs through June 2012.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• TeachBar MOU - ASSETs SLHS 11-12 PDF · 324.1 KB ViewOpen TeachBar MOU - ASSETs SLHS 11-12Download TeachBar MOU - ASSETs SLHS 11-12

Link to this item

Fiscal Impact

No impact to the General Fund; The monthly fee for after school care is approximately $235 per month per student and is a self-sustaining fee for service program.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding (MOU) between San Leandro Unified School District and San Leandro Boys and Girls Club for Kindercare at Washington Elementary School for the 2011-2012 School Year.

Background Information

Due to new requirements from the After School Education and Safety Program (ASES), the Boys and Girls Club who operates our ASES programs have not been able to serve Kindergarteners since the 2010-11 school year. To address this gap for Kindergarten families seeking after school care, the Boys and Girls Club was able to develop a ?stand alone? after school program called Kindercare for interested Kindergarten families as a fee for service. Washington School is proposing to utilize Kindercare, and thus it must meet the following program requirements: ? A dedicated classroom for the Kindercare program not attached to ASES programs ? Commitment to have 20 Kindergarteners minimum to make it cost effective; if fewer than 20 students attend, the program would be terminated unless parents wishing to remain in the program can provide the additional funds necessary to subsidize the program. Parents would be given at least one week notice prior to program termination. Conversely, if there are more than 25 students registered, additional staff would be hired.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• WA Kindercare MOU PDF · 69.0 KB ViewOpen WA Kindercare MOUDownload WA Kindercare MOU

Link to this item

Fiscal Impact

No impact to General Fund; $42,107 from District Special Education ARRA

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between the San Leandro Unified School District and Girls Incorporated of Alameda County for the Alternative Contract Education (ACE) Program at Lincoln Alternative Education Center for the 2011-2012 School Year

Background Information

The District's new Alternative Contract Education (ACE) Program's mission will not only support students' academic goals, but provide mental health supports so that students will have the tools they need for a successful education. As this is a new program, the District intends to offer a full time mental health counselor from Girls' Inc. to support our 52 - 7-12 grade students in this program. It will also include case management to ensure students and families are provided with resources and support for success. In the spring of 2012, we will evaluate the program and supports in order to maintain and sustain what works to ensure its effectiveness.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Girls Inc-ACE-Lincoln PDF · 17.9 KB ViewOpen Girls Inc-ACE-LincolnDownload Girls Inc-ACE-Lincoln

Link to this item

Fiscal Impact

The $9,650 cost of the study will be paid by Fund 67, Self Insurance Fund.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Staff recommends approval of the contract proposal from Van Iwaarden.

Board Committee

Finance Committee ? September 6, 2011

Policy / Code

State of California Constitution Article XIII-B

Background Information

Governmental Accounting Standards Board (GASB) Statement No. 45 requires state and local governments including school districts to account for and report Other Post Employment Benefits (OPEBs). OPEBs refer to benefits other than pension benefits. For a district the size of San Leandro the phase in period was fiscal year 2008-09. The required implementation period is based on annual revenues and this phase covers annual revenues from $10 million to $100 million. The District implemented GASB 45 in fiscal year 2008-09. Every two years, the District should do another actuarial study to ensure that the annual required contribution (ARC) is in line with the District?s financial projections. Part of the actuarial report is to calculate the District?s ARC. The ARC is the sum of the normal cost for the year (the present value of future benefits being earned by current employees) plus amortization of the unfunded actuarial accrued liability (benefits already earned by current and former employees but not yet provided for). The District sent out a request-for-proposals (RFP) for actuarial services on August 24, 2011. One proposal was received and it was from Van Iwaarden. Staff did a reference check on Van Iwaarden and was positive. Therefore, staff recommends the approval of the contract proposal from Van Iwaarden to perform an actuarial study.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Van Iwaarden GASB 45 Proposal PDF · 172.1 KB ViewOpen Van Iwaarden GASB 45 ProposalDownload Van Iwaarden GASB 45 Proposal

Link to this item

Fiscal Impact

Each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the ?summary spreadsheet for all contracts $5,000 or less for fiscal year?. The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures ? Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 or less 9-7-11 PDF · 10.4 KB ViewOpen Contracts $5,000 or less 9-7-11Download Contracts $5,000 or less 9-7-11

Link to this item

Fiscal Impact

Inspector of Record services are paid by Measure B Bond Funds.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #3 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to include additional Summer 2011 Measure B Projects.

Board Committee

Facilities and Technology Committee: August 23, 2011

Background Information

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects. On June 2, 200,9 the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment #1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved amendment #2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools This amendment #3 adds inspection services associated with the re-locatable classrooms project at Lincoln High School and the re-locatable classroom and fencing project at the Adult School Campus to the contract for IOR services with Jerome R. Zalinski. SUMMARY OF SERVICES Description Fee 1 Lincoln HS Portables $3,400 2 Adult School Campus Portables $1,700 Total $5,100 CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Zalinski Amendment #3 PDF · 21.5 KB ViewOpen Zalinski Amendment #3Download Zalinski Amendment #3

Link to this item

Fiscal Impact

The project is funded by Measure B Local Bond and developer fees. This Change Order #2 represents an increase of $44,625 to the prior contract amount of $227,800 for a new contract amount of $272,425.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #2, in the amount of $44,625, to the Construction Contract with D & D Pipelines, Inc. for the Lincoln Portable Classroom Project, a 19.6% increase to the prior construction contract amount of $227,800.

Board Committee

Facilities and Technology Committee: August 23, 2011

Background Information

The Board previously approved the construction contract with D & D Pipelines, Inc. on June 7, 2011. The scope of this construction contract: Expand the Lincoln High School site by capturing a portion of the property at the rear of the Maintenance Department?s facility at 1145 Aladdin Ave. Install two portable classroom (PCR) buildings with all required utility connections and fencing on the expansion footprint. The two portables were designated surplus as a result of eliminating them from San Leandro High School during the Open Space project. The portables have been stored at the Maintenance Facility since last summer when they were transported from the San Leandro High School site. Subsequently on August 2, 2011 the Board approved CO #1 in the amount of $13,800. This CO #2 in the amount of $44,625 is a 19.6% increase to the prior construction contract amount of $227,800. This project has been on an accelerated planning and construction delivery schedule in order to house the ACE program at the start of the school year on August 24, 2011. To meet this timeline, installation of the portable classrooms had to start in June 2011 prior to the District having completed the hazardous materials report on the maintenance storage building. The abatement and demolition scope and budget were still being developed at bid time and could not be included in the original bid package. As it was necessary to perform hazardous material removals and abatement and demolition of the old storage structures behind the maintenance department and adjacent to the expanded Lincoln HS campus during the short summer break when students were not on campus, the hazardous abatement scope was identified and issued for change order pricing to the general contractor. CO #2 Summary Item No. Days Amount 2.1 Description: Abatement and demolition of Storage Building #4 was removed from Contractor?s scope per Addendum #1 during the bid period allowing time for District to complete the Hazardous Materials Report. Upon completion of the Report identifying all hazardous material, the Contractor was directed to abate & demolish the building. 0 $ 44,625.00 Reason: Owner's Request Requested by: Owner CHANGE ORDER No. 2 0 44,625.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $214,000 $214,000 0% CO #1 $13,800 $227,800 6.4% CO #2 $44,625 $272,425 27.3% Current Budget Summary Lincoln HS Portables & Muir Portable project Soft Cost Budget (included budget plug for costs for hazmat & demo at Lincoln HS) $170,559 Hard Cost Budget Lincoln HS Construction Construction Contingency Muir MS Construction Construction Contingency Total Construction Total CO Contingency $396,100 $227,800 $0 $157,000 $11,300 $384,800 $11,300 Project Contingency $12,341 Total Project Budget $579,000 New Revised Budget Summary Lincoln HS Portables & Muir Portable project Soft Cost Budget $125,934 Hard Cost Budget (includes actual costs for hazmat & demo at Lincoln HS) Lincoln HS Construction Construction Contingency Muir MS Construction Construction Contingency Total Construction Total CO Contingency $440,725 $272,425 $0 $157,000 $11,300 $429,425 $11,300 Project Contingency $12,341 Total Project Budget $579,000 Change Order #2 to D&D Pipelines in the amount of $44,625 will be funded by developer fees. The developer fees are also funding the hazardous consultant fees for Vista Environmental at $5,375, and Measure B is funding $446 for Vista Environmental.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO #2 - D&D Pipelines for Lincoln Portables PDF · 44.3 KB ViewOpen CO #2 - D&D Pipelines for Lincoln PortablesDownload CO #2 - D&D Pipelines for Lincoln Portables

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #2 represents an increase of $1,736 to the prior contract amount of $696,751 for a new contract amount of $698,487. The change order is within the construction change order contingency of $67,300.

To

Cindy CAthey, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #2, in the amount of $1,736, to the construction contract with River View Construction, Inc. for the Wilson Elementary School Paint & Light project, a 0.25% increase to the prior construction contract amount of $696,751.

Board Committee

Facilities and Technology Committee: August 23, 2011

Background Information

Classroom painting & new lighting at Wilson Elementary School was identified in the Measure B language. SIM Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project is scheduled to be completed during the summer 2011 break when no students are present. The Board previously approved the construction contract with River View Construction Inc. on April 19, 2011. Subsequently the Board approved Change Order (CO) #1 on August 16, 2011 in the amount of $23,751. This CO #2 in the amount of $1,736 is a 0.25% increase to the prior construction contract amount of $696,751. The change order is within the construction change order contingency of $67,820. This CO is comprised of 9 items valued at $51,736 and a deductive allowance of $50,000 resulting in a net increase of $1,736. In anticipation of unforeseen conditions that might be encountered during the course of the modernization process, staff included the stipulation in the bid documents that the contractor carry a $50,000 allowance in his bid price. The $50,000 allowance is being applied at this time. CO#2 Summary Item No. Days Amount 2.1 Description: Abate and remove all hazards waste required to remove all damaged (E) flooring in classroom 15,16 building C and classrooms 22,23,24 and 25 in building D 0 $ 27,625.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.2 Description: Furnish and install additional nonstructural wood furring at (E) ceiling along window walls in building D, to allow for proper installation of (N) ceiling tiles 0 $ 2,264.00 Reason: Unforeseen condition Requested by: General Contractor 2.3 Description: Furnish labor and material to paint ceiling and walls above wainscot in the multipurpose building. Building B 0 $ 13,998.00 Reason: Value added Requested by: Owner 2.4 Description: Furnish and install nonstructural framing and plaster required to close vent between principal's office and the admin office and vice principal's office and classroom #001 to enhance privacy between rooms, in bldg. A 0 $ 1,060.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.5 Description: Furnish labor to remove previously abandoned low voltage wires in classrooms prior to paint in building A,C and D 0 $ 755.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.6 Description: Furnish labor and material to paint vice principals office walls and ceiling. Paint required due to patching of walls to close vent between Vice Principal's office and classroom 001 in bldg. A. 0 $ 1,881.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.7 Description: Furnish and install additional light controls in the library. Additional controls required for enhanced usability. 0 $ 1,067.00 Reason: Value/Flexibility/Functionality added Requested by: Architect 2.8 Description: Provide labor to assist IOR and special testing inspector to torque test anchor bolts in building A 0 $ 1,086.00 Reason: Unforeseen condition Requested by: Owner 2.9 Description: Furnish labor and material to paint principal?s and administration office walls and ceiling. Paint required due to patching of walls required to close (E) Vent between principal's office and administration office building A 0 $ 2,000.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.10 Description: Credit allowance in base contract to owner 0 $(50,000.00) Reason: In anticipation of unforeseen conditions Requested by: Owner CHANGE ORDER No. 2 0 1,736.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $673,000 $673,000 0% CO #1 $23,751 $696,751 3.5% CO #2 $1,736 $698,487 3.8% Budget Summary Wilson Paint & Light Project Soft Cost Budget $576,091 Hard Cost Budget Construction Construction Contingency $673,000 $67,300 Project Contingency $65,820 Total Project Budget $1,382,211

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO #2 0 River View Construction - Wilson ES Painting & Lighting PDF · 49.8 KB ViewOpen CO #2 0 River View Construction - Wilson ES Painting & LightingDownload CO #2 0 River View Construction - Wilson ES Painting & Lighting

Link to this item

Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

Link to this item

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E16-09/10 who has satisfactorily completed the terms of the his/her rehabilitation plan and is eligible to return to a comprehensive program.

Link to this item

Minutes

Trustee Prola commented on a concern raised by the Board regarding types of appropriate community services that can be performed by returning students. It was suggested that prior approval or at least specifically defining what community service is such as unpaid volunteer at a non-profit organization. Superintendent Cathey said she would check with legal counsel for advice on the parameters that the District can set and then implement them in the future.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E14-09/10 who has satisfactorily completed the terms of the his/her rehabilitation plan and is eligible to return to a comprehensive program.

Link to this item

Minutes

Trustee Sullivan commented that a concern was raised regarding placement of this student stating that the Board would like staff to consider the ACE Program at Lincoln High School as a potential placement.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student EOD04-09/101 who has satisfactorily completed the terms of the his/her rehabilitation plan and is eligible to return to a comprehensive program.

Link to this item

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E02-10/11 who has satisfactorily completed the terms of the his/her rehabilitation plan and is eligible to return to a comprehensive program.

Link to this item

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E03-10/11 who has satisfactorily completed the terms of the his/her rehabilitation plan and is eligible to return to a comprehensive program.

Link to this item

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E04-10/11 who has satisfactorily completed the terms of the his/her rehabilitation plan and is eligible to return to a comprehensive program.

Link to this item

To

Board of Education

Minutes

This item was pulled and will be brought back to the Board at their next meeting.

Quick Summary / Staff Recommendation

Review and discuss the 2011-2012 Board of Education Self-Evaluation Survey Summary Results

Policy / Code

Board Bylaw 9400

Background Information

Professional Governance Standards as adopted by the California School Boards Association (CBSA) are used by local governing boards to help increase board effectiveness and raise public awareness of the role of governing boards. It is common for boards to complete a self-evaluation survey as one way to assess their effectiveness and to identify areas of growth and next steps. One component on the self-evaluation survey is Governance Responsibilities which includes: Setting Direction, Establishing Structure, Providing Support, Ensuring Accountability, and Community Leadership. A second component on the survey is Effective Board Operations which includes: Board Unity, Board Role, Board Culture, Board Structure, Preparing for Meetings, Conducting Meetings, and Managing Transitions. The San Leandro Board of Education, in keeping CSBA recommended effective governance structures, completed the survey and will review and discuss the survey summary. The summary information will be used to identify areas of strength and areas of growth for the Board as a whole for the 2011-2012 school year. The Self-Evaluation Survey is attached.

From

Cindy M. Cathey Superintendent

Attachments

• Board Self-Evaluation PDF · 50.2 KB ViewOpen Board Self-EvaluationDownload Board Self-Evaluation

Link to this item

To

Board of Education

Minutes

Superintendent Cathey presented a draft of the 2011-12 District goals. She explained that on an annual basis the Board of Education discuss their priorities and the needs of the District around which they establish District goals for the current school year. In 2010-2011, the Board identified five major areas of focus. For 2011-2012, she was recommending that the Board maintain these five overarching goals as the District goals and add Goal #6: Board Governance. Those areas included: Educate the Whole Child: Ensuring the academic, physical, social and emotional well-being of every student Ensure the Financial Stability and Efficiency of the District Provide Effective and Timely Communication and Community Engagement Human Resources: Recruit and Support Outstanding Employees Ensure Safe and Well Maintained Facilities Board Governance In addition, the Superintendent reminded that, in keeping with the theme of the District for 2011-2012, "Learn, Lead and Reflect - Keys to Transformation , she was suggesting that the Guiding Principals remain the same, that we 1) Be bold and innovative in its thinking, 2) Ensure all students are college and career ready, 3) Maintain a focus on equity and closing the achievement gaps, 4) Hold ourselves accountable for improved student learning, and 5) Provide learning environments that are free from all forms of harassment. Initial comments and feedback from the Board included: Goal #1 - We need to consider the "adult school student" Goal #5 - Implement a preventive maintenance plan of all District facilities such as regular equipment checks As we consider a Parcel Tax for 2012, have the Advocacy Committee consider how the District's test scores may effect passage It does not seem realistic to assume that all students should go to college, and that it doesn?t define success. It was suggested and agreed by the Board to consider "college and/or career ready" in bullet #2 under the Guiding Principals Where does it define and what does it mean to be a responsible citizen This item will be brought back to the September 20 Board meeting. The Superintendent asked that once the Board has had a chance to review the material, they e-mail their ideas, suggestions, etc. to her and she will compile the information. It was her hope that the goals would be approved at that meeting so they can be placed on the website and disbursed throughout the District as soon as possible.

Quick Summary / Staff Recommendation

Discuss, refine and consider adopting District Goals for the 2011-2012 school year.

Policy / Code

Board Bylaw BB 9000

Background Information

On an annual basis the Board of Education discusses their priorities and the needs of the District around which they establish District goals for the current school year. For the 2010-2011 school year, the Board identified five major areas of focus; Those areas included: 1. Educate the Whole Child: Ensuring the academic, physical, social and emotional well-being of every student emotional 2. Financial Stability: Ensure the fiscal solvency of the District 3. Communication and Community Engagement: Ensure ease of access to accurate and timely information 4. Human Resources: Attract and retain high quality teachers, administrators, and classified staff 5. Ensure Safe and Well Maintained Facilities: Maintain and improve our existing facilities It is recommended that the Board maintain these same five overarching goals as the District goals for the 2011-2012 school year and add Goal #6: Board Governance. For each overarching goal, there are subgoals which further delineate the areas of focus and provide direction to staff. The Board will further discuss, refine and possibly adopt the goals for implementation during the 2011-2012 school year. Upon adoption, the Superintendent along with staff will identify specific action steps, with measurable outcomes, to be implemented throughout the school year. These action steps will support the Superintendent and staff in meeting the Board goals and priorities. The draft 2011-2012 District goals and sub-goals will be available at the meeting.

From

Cindy M. Cathey Superintendent

Link to this item

Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

The Board received for information the San Leandro Adult School Course offerings for the 2011-2012 school year.

Quick Summary / Staff Recommendation

Receive information on the San Leandro Adult School Course Offerings for the 2011-2012 School Year.

Background Information

Attached is the course listing for the San Leandro Adult Education Courses of Study for the 2011-2012 school year. Due to the flexibility of Tier III funds, the California Department of Education is not requiring the approval of the courses until 2013. We continue, however, to provide the Board and public with information of the courses being offered by the San Leandro Adult School.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• SL Adult School courses 11-12 PDF · 61.3 KB ViewOpen SL Adult School courses 11-12Download SL Adult School courses 11-12

Link to this item

To

Cindy Cathey, Superintendent

Minutes

The Board received for information proposed renovations by Davis Street Community Centers at Jefferson and Garfield Elementary Schools.

Quick Summary / Staff Recommendation

Receive information regarding proposed renovations by Davis Street Community Centers at Jefferson and Garfield Elementary Schools.

Board Committee

Facilities and Technology Committee on August 23, 2011

Background Information

Davis Street Community Center currently has a long term lease with the District for their child care facilities at three locations: Garfield, Jefferson and Roosevelt Elementary Schools. Davis Street Community Resource Center proposes to make a variety of improvements at the Garfield and Jefferson Elementary Schools child care centers at their expense. The improvements are as follows: Davis Street Childcare Center at Jefferson - Playground Restoration: Remove and recycle existing shredded rubber surfacing. Remove and dispose of 4 foot fence along front and 8 foot fence around playground perimeter. Provide labor and materials (reuse removed materials) to install 8 foot high chain link, black anodized small gap security fencing; with two gates as per plans, includes new fencing to enclose stair access to school building and 8' high fence on the opposite end of the play yard returning to the other school building. Relocate existing play house and anchor to ground. Provide labor and materials to install Poured in Place rubber surfacing (only in the use zone of the existing play structure), 2.5" thick in main area, 1.5? thick within bike loop. Color: 50/50 Light Blue/Black & Beige/Black. Provide and install new redwood borders. Provide material and labor to install shredded rubber. Remove and recycle the existing railing at the stairs to the classrooms. Install ornamental iron fence/railing and handrail at the stair entrance to the classroom. Install ornamental iron fence/railing and handrail at the ADA ramp entrance to the classroom. The opening between the fence pickets to be less than 3.5" according the playground safety guidelines. Estimated cost is $35,425.00 Davis Street Childcare Center at Garfield: A telephone line in the Ladybug classroom Purchase and install air conditioning unit Install blinds for lighting control Upgrade existing fence by installing a new gate Replace four foot fence with six foot fence Add post extensions to existing fence to raise to 4 feet. Install 3? fence between play areas and new 4? chainlink fence at other end and between existing shed and building. Install 3 new gates and privacy fabric. Provide labor and materials to install 2.5? thick poured in place rubber surfacing over compacted base rock. Lower sewer access box in use zone of play structure, and cover all access panels in rubber area with removable rubber tile. Provide labor and materials to install Synthetic Turf safety surfacing over polyfoam padding (tested for 6? fall height). Provide labor and material to install wood chips in garden area. Install wood border along fence, between areas and as tree box (fruit tree and planter boxes provided/installed by City Slicker Farms). Provide labor and material to install 8? x 6? wooden storage shed. Play Mart ? Davis St. Garfield Custom 2-5 Play Structure 3? Picnic Bench Picnic Table Shipping Installation of play structure Provide labor and material to install wall mounted utility sink to be installed next to the shed, using existing hos bib as water source. Replace existing toilets with 2 new child height toilets. Replace approximately 12 damaged ceiling tiles. Estimated cost is $49,962.85 All these renovation costs will be paid by Davis Street Community Center.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Link to this item

Quick Summary / Staff Recommendation

Joint City/District Work Session - September 12, 2011, San Leandro Main Library Special Board Meeting ? September 13, 2011 Regular Board Meeting ? September 20, 2011 Regular Board Meeting ? October 4, 2011 Tentative Board Work Session - October 11, 2011 Regular Board Meeting ? October 18, 2011 Regular Board Meeting ? November 1, 2011 Tentative Board Work Session - November 8, 2011 Regular Board Meeting ? November 15, 2011 Regular Board Meeting ? December 6, 2011 S pecial Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Link to this item

Minutes

The meeting was adjourned at 10:31 p.m. in honor of Loyce "Mac" McCormick, former principal at Madison and Roosvelt Elementary Schools, and Ray Barker, former Vice-Principal at Pacific High School and San Leandro High School.

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Link to this item