Regular Meeting of the Board of Education

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approval of the regular meeting agenda of August 16, 2011

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a))

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Minutes

None

Quick Summary / Staff Recommendation

Members of the audience, who wish to address the Board, please complete the yellow card available at the entrance and submit it to the board's Administrative Assistant. Cards are to be turned in before the item is reached on the agenda.

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Minutes

Daniel Chaja, Assistant Director of Research and Program Evaluation, presented the student achievement results from our Standardized Testing and Reporting (STAR) California Standards Test (CST) that were administered in Spring 2011. The presentation also included summary data recently released related to Graduation and Dropout Rates. The data presented is Part I of a three-part Student Achievement Data series.

Quick Summary / Staff Recommendation

Student Achievement Data Report Part I: Standardized Testing and Reporting (STAR) Daniel Chaja, Assistant Director of Research and Program Evaluation, will present the student achievement results from our Standardized Testing and Reporting (STAR) California Standards Test (CST) that were administered in Spring 2010. The presentation will include: District level and school specific results for English Language Arts, Mathematics, Science, and History/Social Science. The presentation will show the STAR results by race/ethnicity and English learners. It will also included summary data recently released related to Graduation and Dropout Rates. This presentation reflects Part I of a three-part Student Achievement Data series.

Attachments

• 2011 Star Data Presentation PDF · 2.9 MB ViewOpen 2011 Star Data PresentationDownload 2011 Star Data Presentation

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Minutes

Assistant Superintendent of Business and Operations, Song Chin-Bendib, provided a presentation to the Board regarding highlights of the 2011-2012 budget that the Governor has approved and the specific impact to the San Leandro Unified School District. The presentation included information about the "trigger" provision included in the Governor's budget. If revenues fall short of projections, automatic spending reductions are triggered in the following order as of January 1, 2012: Less than $1 billion below forecast - no changes are required State will deplete reserves & carry deficit into 2012-13 - No mid-year cuts Tier I Cuts: Between $1 billion and $2 billion below forecast $23 million across-the-board cuts to child care $30 million reduction to community colleges, accompanied by a $10 increase to student enrollment fees Reductions to other state-funded programs, including higher education, totaling $548 million Tier II Cuts: More than $2 billion below forecast All Tier I cuts are implemented Up to 4% reduction to reserve limits -$1.5 billion Authorize reduction in the 2011-12 school year of up to 7 days, in addition to the 5 days authorized by current law Effective February 1, 2012 Shorter school year is subject to collective bargaining and must be implemented by the end of the school year in order to capture the savings Estimated at $260/ADA for Unified School District SLUSD impact approximately $2.2 million Following the presentation, Trustee Carey said that while the Board and District continues to plan for the worst, there seems to be no bottom in sight; and Trustee Sullivan noted that districts are expected to increase educational outcomes for students with no money and only a few days until the beginning of the school year. President Mack-Rose said that it was important to begin discussions with bargaining units sooner rather than later. She added that important conversations with the public about a parcel tax need to begin.

Quick Summary / Staff Recommendation

2011-2012 Budget Update The Governor has approved the 2011-2012 Budget. Assistant Superintendent of Business and Operations, Song Chin-Bendib, will provide a presentation to the Board regarding highlights of his budget and the specific impact to the San Leandro Unified School District. The presentation will include information about the "trigger" provision as included in the Governor's budget.

Attachments

• SSC Budget Presentation PDF · 724.8 KB ViewOpen SSC Budget PresentationDownload SSC Budget Presentation

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Minutes

Trustee Almonte reported receipt of the following emails from August 2, 2011-August 15, 2011: From the San Leandro Education Foundation regarding "Drake's on August 5", Drakes' fundraiser today!", "Don't forget this Saturday is "Showcase San Leandro", "Help a teacher bring new materials to our schools," and "Showcase San Leandro Tomorrow!"; from CSBA, "Fluor urges repeal of state education budget elements", "CA school news: Directors at Large nominations are due on September 30th", and "This month at CSBA: Save $100, register for free webinars, meet our staff and more"; from Jason Overman regarding "Re: Your ticket for tomorrow";from Dana Tom regarding "API Director at Large - AB 1088"; from Martha Fluor regarding "A message from CSBA President", and "CSBA invites you to AEC"; from Nancy Merritt regarding "Japanese Lantern Ceremony, Berkeley"; from Nicolas Evans two emails regarding "Message from Board Member Betty Yea"; from Oakland Asian Cultural Center regarding "Help OACC raise $3,400 by 8/20 to support a new work by Jay Loyala!; from Filipino Americana Book Festival regarding "You're Invited! Filipino American Writers Speak on Facing Adversity (8/13)"; from Senator Ellen Corbett regarding "The importance of California's Clean Energy Jobs"; from Rick Richards regarding "Keep Music Rockin' Foundation Update"; and from Cynthia Vincent regarding "Agency wins award for finance reporting.

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Minutes

There were no reports.

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Minutes

Superintendent Cathey provided the following report: She attended the San Leandro Sports Foundation Spaghetti Feed where it was estimated that over 400 people were in attendance. She also attended the Friends of the Theater/San Leandro Education Foundation Gala fundraising event on Saturday, August 13. Talent included opera singers, dancers, jazz musicians, puppeteers, snippets from drama production to name a few. She also stated that most of the performers were San Leandro High School alumni. It was an amazing production, and we should all be proud that we have a genuine Arts Education Center with a 550 seat theater as part of our district and community. Preparation for the opening of school on August 24 is underway, and construction is moving along and on target. There have been three days of institutes for our management groups including a half-day session on Thursday, August 11 with the new administrators, and a Leadership Team and All site administrator institute on August 12. Our theme for this year is "Learning, Leading, Reflecting - Keys to Transformation!" The Superintendent also has also been attending the new teacher orientations.

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Minutes

On behalf of chair Trustee Prola, Trustee Sullivan reported that the committee met on August 3 and discussed Change Order #1 to Zolman Construction for the Muir Middle School and Wilson Elementary School restrooms, and Change Order #1 to River View for the Wilson Elementary School paint and lights which are on our agenda for consideration tonight. They also discussed the Alameda County Department of Environmental Health requirement to install appropriate sanitary flooring in the Wilson Elementary School kitchen, the contract summary chart for construction contracts $15,000 and under, and the placement and size of the PG&E Donor Plaque for the Arts Education Center. The next meeting will be August 23.

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Minutes

Trustee Almonte reported that the Governing Board met on August 4 and approved bill warrants, personnel action items, Quarterly Report on Williams Act Complaints and Resolutions, overnight field trips for DECA and SkillsUSA for the 2011-2012 school year, course updates for Health Care Technology and Careers, the 2011-2012 school calendar and the 2011-2012 school year calendar of Governing Board meetings.

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Minutes

The following items were pulled from the Consent Calendar: N1 - Approval of Minutes - August 2, 2011 (Sullivan) P1 - TeleParent Communication Contract between the San Leandro Unified School District and TeleParent (The Parental Involvement Solutions)Program for the 2011-2013 School Years (Sullivan) Q6 - Contract Service Agreement with the ELS Group to work in the Business Services Department for an Amount not to Exceed $10,000 (Mack-Rose for staff) Q7 - Contracts $5,000 or Less for Fiscal Year 2011-2012 (Sullivan)

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any items on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Minutes

Trustee Sullivan noted that on page 9 of the minutes, in the second paragraph of her Board comments, the word "our" should be inserted before "students" in the sentence.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meeting held on August 2, 2011.

Attachments

• August 2, 2011, Minutes PDF · 115.0 KB ViewOpen August 2, 2011, MinutesDownload August 2, 2011, Minutes

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To

Board of Education

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #11-38 declaring Friday, September 30, 2011, as Native American Day.

Policy / Code

Education Code 37220.7

Background Information

On December 15, 2009, the Board of Education declared the last Friday of September of each school year as Native American Day. Aligning with our racial equity work, this resolution seeks to acknowledge the sufferings of Indigenous people as well as their important contributions to our world. It seems fitting that a school district such as San Leandro Unified School District (SLUSD) should recognize indigenous people in a small way. SLUSD has become a leader in recent years for its work on Equity for all ethnic and racial groups. In addition, the demographics of our city have changed in recent years, so that San Leandro is now one of the most diverse cities of its size in the state. Recognizing Native American Day would empower our community to be an instrument of positive social change, work to expel stereotypes and promote new understandings about indigenous peoples in the greater Bay Area. Such recognition by the schools would affirm the continuation of tribal societies and their values, educate the student body and the public on the necessity of Native wisdom for human survival on this planet, and stress the symbiotic nature of all peoples with the environment in a time when that essential relationship is endangered. Schools will be encouraged to select and use appropriate materials for classroom use. The attached resolution seeks to declare September 30, 2011, as Native American Day.

From

Cindy M. Cathey, Superintendendent

Attachments

• Resolution #11-38 Native American Day PDF · 54.2 KB ViewOpen Resolution #11-38 Native American DayDownload Resolution #11-38 Native American Day

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report 8.16.11 PDF · 47.2 KB ViewOpen Certificated Personnel Report 8.16.11Download Certificated Personnel Report 8.16.11
• Classified Personnel Report 8.16.11 PDF · 48.9 KB ViewOpen Classified Personnel Report 8.16.11Download Classified Personnel Report 8.16.11

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Fiscal Impact

$24,909 from General Fund

To

Cindy Cathey, Superintendent

Minutes

Trustee Sullivan asked if the company provides a process that confirms or verifies that parents receive the teleparent communications. Staff indicated that they were not sure; however, Trustee Carey stated that when messages are left on the phone number provided by the parent to the school, as they are in this case, the message is considered "complete". Trustee Almonte also noted a clerical error on #9 of the contract "&pendent" should read "Independent". Staff clarified that this was a two-year contract and that because the Fred T. Korematsu campus is coded with San Leandro High, it was not listed separately.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the TeleParent Communications Contract between the San Leandro Unified School District and TeleParent (The Parental Involvement Solutions) Program for the 2011-2013 School Years.

Background Information

Since 2008-09, the District has contracted with Teleparent, The Parent Involvement Solutions, to provide timely and critical information to families using an automated phone dialer system. The District seeks to continue utilizing this high quality service. The two-year service contract will provide: ?Community Outreach: TeleParent would deliver community messages for all schools. ?Emergency Calling Solutions: TeleParent will contact approximately 3,000 students each minute during emergency situations. ?Smart Attendance Calling: The Smart Attendance Calling service is an automated system that can integrate with the school?s Student Information System to send messages to parents informing them of student tardiness and absences on a schedule defined by the school. Messages can be delivered as a text message, or voice mail to a cell phone or landline phone. The services would be provided to all of the schools in the District. The contract provides for unlimited calls at a fixed price. The details of this agreement are outlined in the attached contract.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• TeleParent Agreement PDF · 122.0 KB ViewOpen TeleParent AgreementDownload TeleParent Agreement

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Fiscal Impact

$18,900 for K-12 School and District Maintenance and Support $9,130 for Aeries.net Migration Implementation Support Services and Aeries.net Maintenance and Support; Total Cost=$28,030 from General Fund

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Service Agreement between San Leandro Unified School District and Eagle Software for Aeries Student Information Software Maintenance and Support for 2011-2012

Background Information

Eagle Software Aeries Student Information System is an integral part of the District's functions. The software system enables the District to house critical data and information vital to our work, such as, enrollment, attendance, transcripts, grade reporting, assessment, medical, master schedule, and other relevant student and staff information. It is also our vehicle for CALPADS certification. The annual cost for maintenance and support is $18,900. In addition, we are requesting to migrate to Aeries.net so that staff members will have no need to use terminal services for Aeries, but a web interface making access to Aeries more reliable and simpler for our users. User training is included in the contract. This one time set up cost including training is $9,130. Once Aeries.net is in place, the cost to maintain it will be an additional 20% of our maintenance contract in future years. The contract for 2011-2012 is attached as well as the Aeries.net proposal.

From

Debbie Wong, Asst. Superintendent, Educational Services

Attachments

• Eagle Software Aeries Student Information System Contract PDF · 37.6 KB ViewOpen Eagle Software Aeries Student Information System ContractDownload Eagle Software Aeries Student Information System Contract
• Aeries.net Proposal PDF · 36.3 KB ViewOpen Aeries.net ProposalDownload Aeries.net Proposal

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Fiscal Impact

$17,290 from Lincoln ASSETS Grant

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Service Agreement between San Leandro Unified School District and Reggie Jones for ASSETS Enrichment Program for Youth Development, Music Appreciation, and Sports at Lincoln High School for the 2011-2012 School Year

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? After internally posting for positions and receiving no response, the District sought out independent contractors to fill unmet needs. Reggie Jones comes to us with a breadth of youth development experience. He has been a program coordinator for UC Berkeley's Academic Talent Development Program for Sports and Fine Arts and led team building facilitation. He will provide a youth development class, music appreciation, and a "wheel" of sports related activities. Reggie will work five days per week for 3.5 hours per day at $26/hour. He will serve up to 20 students in each of the 3 after school periods daily. The estimated cost of his services is $17,290. The contract runs through June 2012.

From

Debbie Wong, Asst. Superintendent, Educational Services

Attachments

• Reggie Jones Contract PDF · 61.0 KB ViewOpen Reggie Jones ContractDownload Reggie Jones Contract

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Fiscal Impact

$19,950 from Lincoln ASSETS Grant

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Service Agreement between San Leandro Unified School District and Tricia Tangeman, for ASSETS Enrichment Program for Yoga, Art, and Nutrition at Lincoln High School for the 2011-2012 School Year

Background Information

As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would ?include partners with proven success at maintaining a high level of student engagement.? After internally posting for positions and receiving no response, the District sought out independent contractors to fill unmet needs. Tricia Tangeman worked with the school last year and Lincoln is requesting to utilize her services again this school year. She will provide yoga instruction & meditation, Art, and Nutrition/Cooking classes to students in the ASSETs Program. She will work five days per week for 3.5 hours per day at $30/hour. She will serve up to 20 students in each of the 3 after school periods daily. Ms. Tangeman was the Lincoln ASSETs yoga instructor for the 2009-2010 school year. She developed a strong relationship with students and they are enthusiastic about her return. She uses the Transformative Life Skills curriculum based on her work with the Niroga Institute. Teaching yoga, breathing techniques and meditation, she is able to link these healing arts with life skills and her work with at-risk youth. Transformative Life Skills helps students transform community by finding peaceful ways of dealing with violence and suffering. Through learning yoga and breathing techniques, students are able to effect change from within, systematically developing self-confidence, self-esteem and self-control, which affects their ability to transform the world around them. The estimated cost of her services is $19,950. The contract runs through June 2012.

From

Debbie Wong, Asst. Superintendent, Educational Services

Attachments

• Tricia Tangeman Contract PDF · 60.4 KB ViewOpen Tricia Tangeman ContractDownload Tricia Tangeman Contract

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Ratify July payroll in the amount of $1,687,282.37.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Bill Warrants #8850006190-8850014254 in the amount of $6,044,810.38.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Revisions and Transfers for July 2011.

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To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve two amendments to the San Leandro Unified School District APPLE Plan with Keenan Financial Services in compliance with the Pension Protection Act of 2006 and the Heroes Earnings Assistance and Relief Tax Act of 2008 (HEART Act).

Board Committee

Not applicable

Background Information

In compliance with Internal Revenue Code 3121, San Leandro Unified provides an alternative retirement plan for those not covered by Cal STRS (State Teachers Retirement System) or Cal PERS (Public Employees Retirement System). The program is from MidAmerica Administrative Solutions and is marketed by Keenan & Associates for government and educational sector employees. APPLE is an acronym for A ccumulation P rogram for P art-time and L imited-service E mployees. Employees pay 3.75% of their gross wages into APPLE on a pre-tax basis, and this is matched by the district. Full details on the program can be found at www.midamerica.biz/programs/retirement-plan-solutions/apple-plan/ The District has been offering the APPLE program for more than 15 years. Recently, due to new requirements by the Internal Revenue Service (IRS), Keenan has requested that the Board adopt these amendments. Below are the two amendments. 1. Direct Rollover to Roth IRA The first amendment is due to changes in the Internal Revenue Code passed as part of the Pension Protection Act of 2006 (PPA). This amendment makes the IRA plan rollover process easier for those wishing to rollover directly into a Roth IRA. Previously, investors wishing to do a Roth IRA rollover needed to first roll over distributions into a Traditional IRA and then to a Roth IRA. Participants in qualified plans, such as 403(b) and governmental 457(b) plans may now directly roll distributions from those plans to Roth IRAs. This amendment will allow APPLE plan participants to have the direct rollover to Roth IRA. 2. Differential Military pay treated as wages The second amendment is a provision in the Heroes Earnings Assistance and Relief Tax Act of 2008 (HEART Act), which provides enhanced benefits under tax-qualified plans for participants on active military service and their beneficiaries. The HEART requires plan sponsors to treat differential pay to participants on active military duty as compensation for purposes of determining contributions and benefits under qualified plans. Prior to the passage of the HEART Act, the IRS viewed differential pay as supplemental income instead of wages, and employers had the option of treating these amounts as eligible retirement plan compensation. Under the HEART Act, employers now must treat these amounts as eligible retirement plan compensation. This amendment brings the plan into compliance with the new law. When adopted, Amendment #1 will be effective for distributions made after December 31, 2010, and Amendment #2 will be effective January 1, 2012.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendments to APPLE Plan PDF · 90.0 KB ViewOpen Amendments to APPLE PlanDownload Amendments to APPLE Plan

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Fiscal Impact

The estimated contract cost is $54,420 with half to be reimbursed from the City of San Leandro. Therefore, the amount to be paid by the District General Fund is $27,210.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contract between All City Management Services and the San Leandro Unified School District for crossing guards for the 2011-2012 school year.

Board Committee

Not applicable due to an existing mutual agreement

Background Information

For nearly fifteen years, the City of San Leandro has funded the Crossing Guard Program to ensure that students can safely cross our busy streets as they come to and from school each day.? For the 2009-2010 school year, the District and the City of San Leandro reached agreement to share the cost (50/50) of the crossing guard program. Since then, each party has been committed to sharing the cost. Attached is the contract between the District and All City Management Services for crossing guard for 2011-2012. The City will reimburse the District for half of the cost of the program. The estimated total cost of the agreement for 2011-2012 is $54,420 and the City of San Leandro will reimburse for half of the cost.

From

Song Chin-Bendib, Assistant Superintendent Business & Operations

Attachments

• All City Management Services, Inc for Crossing Guard Services PDF · 4.6 MB ViewOpen All City Management Services, Inc for Crossing Guard ServicesDownload All City Management Services, Inc for Crossing Guard Services

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Fiscal Impact

Estimated costs are to not exceed $10,000 funded from General Fund and/or Measure B funds as appropriate. Funds will only be spent as needed.

To

Cindy Cathey, Superintendent

Minutes

Staff provided the Board with an Addendum to Appendix "B" of the contract regarding compensation, clarifying that the District shall reimburse the company an hourly compensation rate of $115.00 per hour for services onsite, and for offsite services such as telecommuting/remote, the compensation rate will be $80 per hour. It was also recently learned that this particular Consultant does not have lodging expenses, so the lodging rate of $150 per day of onsite services has been stricken from the contract.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the contract service agreement with The ELS Group to work in the Business Services Department for an amount not to exceed $10,000.

Background Information

There are critical deadlines in the Business Services Department that cannot be missed under any circumstances. These include: adopted budget, first interim, second interim, and the closing of the books. Currently the department is in the process of closing the books for the 2010-2011 school year. This process takes approximately six weeks to complete which includes complex procedures as it relates to Bond projects. Unfortunately, key personnel in this department have been absent due to confidential personnel matters during the past six weeks, and it is likely that the department will continue to experience staff shortages for the foreseeable future. These absences will make it difficult if not impossible to close the 2010-11 books by the required deadline without additional assistance. The District researched available firms and identified the ELS Group as the firm to provide cost-effective and efficient services. Business Services Department is seeking to secure the expertise of an experienced consultant through the ELS Group to ensure that the department meets required deadlines. The ELS Group charges an hourly rate of $115.00 plus travel expenses when needed. Detailed information is provided under Appendix B along with the contract. The District is not obligated to expend all of the funds.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• ELS Group Contract Service Agreement PDF · 184.6 KB ViewOpen ELS Group Contract Service AgreementDownload ELS Group Contract Service Agreement

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Fiscal Impact

None but each contract will be funded based on its budget source requested.

To

Cindy Cathey, Superintendent

Minutes

Trustee Sullivan asked if the the pre-determined hours include additional hours if needed. Assistant Superintendent Wong explained that normally translations are preformed by an in-house employee, however, when that person is not available, the District uses the translation services which equates to approximately 10 hours for the year.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Committee on June 20, 2011

Background Information

The question of contract approval for small amounts has come up each fiscal year. Assistant Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?. The Business Department created a procedure to summarize or bundle up all contracts under a certain amount which was Board approved on July 19, 2011. The spreadsheet is titled ?summary spreadsheet for all contracts $5,000 or less for fiscal year?. The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures ? Initiating Administrator and the Chief Business Officer or a Cabinet member. Attached is the summary spreadsheet for all contracts $5,000 or less.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 or less per fiscal year PDF · 8.8 KB ViewOpen Contracts $5,000 or less per fiscal yearDownload Contracts $5,000 or less per fiscal year

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $67,667 to the prior contract amount of $764,000 for a new contract amount of $831,667. This CO #1 is within the construction change order contingency budget of $76,400.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $67,667, to the Construction Contract with Zolman Construction and Development, Inc. for the John Muir Middle School Restroom Renovation Project, a 8.9% increase to the prior construction contract amount of $764,000.

Board Committee

Facilities and Technology Committee: August 3, 2011

Background Information

Renovating restrooms at Muir Middle School was identified in the Measure B language. Jeffery Wong Architects was retained to prepare the design and construction documents for the restroom renovations. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project is scheduled to be completed during the summer 2011 break when no students are present. The Board previously approved the construction contract with Zolman Construction and Development, Inc. on May 3, 2011. This CO #1 in the amount of $67,667 is an 8.9% increase to the prior construction contract amount of $764,000. This CO #1 is within the construction change order contingency budget of $76,400. CO#1 Summary Item No. Days Amount 1.1 Description: Furnish and install Sierra series partitions in lieu of Duraline series toilet partitions to increase longevity of partitions. Added cost for material only. 0 $ 4,902.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 1.2 Description: Furnish and install 225 lineal feet of exterior sewer line under the main exterior breezeway as per ASI#08, including but not limited to required demolition, excavation, removal (E) deteriorated sewer line, off haul, connections to existing laterals and installation of new concrete to match existing concrete sidewalks. 0 $ 62,765.00 Reason: Hidden Condition Requested by: Owner CHANGE ORDER No. 1 0 67,667.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $764,000 $764,000 0% CO #1 $67,667 $831,667 8.9% Budget Summary John Muir MS Restroom Renovations Soft Cost Budget $480,902 Hard Cost Budget Construction Construction Contingency $764,000 $76,400 Project Contingency $8,782 Total Project Budget $1,330,084

From

Song Chin-Bendib, Assistant Superintendent Business & Operations

Attachments

• CO#1 Zolman Construction - Muir Middle School PDF · 45.1 KB ViewOpen CO#1 Zolman Construction - Muir Middle SchoolDownload CO#1 Zolman Construction - Muir Middle School

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Fiscal Impact

The project will be funded by Food Service, Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $72,180 to the prior contract amount of $735,000 for a new contract amount of $807,180.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $72,180, to the Construction Contract with Zolman Construction and Development, Inc. for the Wilson Elementary School Restroom Renovation Project, a 9.8% increase to the prior construction contract amount of $735,000.

Board Committee

Facilities and Technology Committee: August 3, 2011

Background Information

Renovating restrooms at Wilson Elementary School was identified in the Measure B language. SIM Architects was retained to prepare the design and construction documents for the restroom renovations. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project is scheduled to be completed during the summer 2011 break when no students are present. The Board previously approved the construction contract with Zolman Construction and Development, Inc. on April 19, 2011. Over the past year the District has received notification from the County of Alameda Department of Environmental Health (CADEH) that Wilson?s outdated kitchen was in violation of current code because of the absence of a three compartment sink and a dedicated hand wash sink and that this violation needed to be corrected. On June 21, 2011, the Board approved SIM Architects to design the required modifications. During the design review by CADEH the requirement of replacing the existing vinyl composition tile flooring with an appropriate sanitary product was added. This CO adds the kitchen sinks and flooring modifications to the Zolman restroom renovation contract. Since these three compartment sinks and a dedicated hand wash sink are equipment used by the Food Services department, the funding to pay the cost will come from the Food Services budget. The Food Service funds allow expenditures for fixtures, furnishings, and equipment (FF&E). The exception is the flooring which is a permanent modification of the building and therefore will be funded by Measure B savings. This Change Order (CO) #1 in the amount of $72,180 is a 9.8% increase to the prior construction contract amount of $735,000. The project is within the new budget which includes the Food Service and Measure B savings funds. CO#1 Summary Item No. Days Amount 1.1 Description: Furnish and install three-compartment sinks, single compartment prep sinks, floor drains, water heaters, epoxy flooring as required by Alameda County Department of Environmental Health, including but not limited to demolition, rough and finish MEP, and associated trades for work described in ASI#010. 0 $ 72,180.00 Reason: Value/Flexibility/Functionality added Requested by: Owner CHANGE ORDER No. 1 0 72,180.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $735,000 $735,000 0% CO #1 $72,180 $807,180 9.8% Budget Summary Wilson ES Restroom Renovations Soft Cost Budget $447,701 Hard Cost Budget Construction (Measure B) Restroom Renovations Construction (Food Service) Sinks Construction (Measure B Savings) Kitchen Floor Construction Contingency $735,000 $80,981 $16,472 $73,500 Project Contingency $63,987 Total Project Budget $1,417,641

From

Song Chin-Bendib, Assistant Superintendent Business & Operations

Attachments

• CO#1 Zolman Construction - Wilson ES PDF · 44.5 KB ViewOpen CO#1 Zolman Construction - Wilson ESDownload CO#1 Zolman Construction - Wilson ES

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Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $23,751 to the prior contract amount of $673,000 for a new contract amount of $696,751. The change order is within the construction change order contingency of $67,300.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $23,751, to the Construction Contract with River View Construction, Inc. for the Wilson Elementary School Paint & Light Project, a 3.5% increase to the prior construction contract amount of $673,000.

Board Committee

Facilities and Technology Committee: August 3, 2011

Background Information

Classroom painting & new lighting at Wilson Elementary School was identified in the Measure B language. SIM Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project is scheduled to be completed during the summer 2011 break when no students are present. The Board previously approved the construction contract with River View Construction Inc. on April 19, 2011. This CO #1 in the amount of $23,751 is a 3.5% increase to the prior construction contract amount of $673,000. The change order is within the construction change order contingency of $67,820 CO#1 Summary Item No. Days Amount 1.1 Description: Furnish and install new carpet tiles, vinyl composition tile (VCT) and rubber base in classrooms 15,16,23,24 and 25 to replace existing frayed carpet and deteriorated VCT was demolished to eliminate potential tripping hazards. 0 $ 23,751.00 Reason: Value/Flexibility/Functionality added Requested by: Owner CHANGE ORDER No. 1 0 $23,751.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $673,000 $673,000 0% CO #1 $23,751 $696,751 3.5% Budget Summary Wilson Paint & Light Project Soft Cost Budget $576,091 Hard Cost Budget Construction Construction Contingency $673,000 $67,300 Project Contingency $65,820 Total Project Budget $1,382,211

From

Song Chin-Bendib, Assistant Superintendent Business & Operations

Attachments

• CO 1 River View Wilson P&L PDF · 44.4 KB ViewOpen CO 1 River View Wilson P&LDownload CO 1 River View Wilson P&L

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Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #8 represents an increase of $53,771 to the prior contract amount of $4,980,622 for a new contract amount of $5,034,393. The project is within the construction budget of $6,501,349.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #8, in the amount of $53,771, to the Construction Contract with D.L. Falk Construction, Inc. for the San Leandro High School Career Technical Education Project, a 1.1% increase to the prior construction contract amount of $4,980,622.

Board Committee

Facilities and Technology Committee: August 3, 2011

Background Information

Renovation of the CTE Center, Shop Building, was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the renovation. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The project is scheduled to be completed during the next two years. Work began during the 2010 summer break when no students were present. The renovation will include structural improvements, restrooms, new shop equipment, lighting, roofing, and painting. The Board previously approved the construction contract with D.L. Falk Construction Inc. on April 14, 2010. Subsequently the Board approved: Change Order (CO) #1 on December 7, 2010, in the amount of $57,695. CO #2 on January 11, 2011, in the amount of $20,424. CO #3 on February 8, 2011, in the amount of $30,672. CO #4 on April 19, 2011, in the amount of $144,251. CO #5 on July 19, 2011, in the amount of $101,496. CO #6 on July 19, 2011, in the amount of $88,980. CO #7 on August 2, 2011, in the amount of $93,104. This CO #8 in the amount of $53,771 is a 1.1% increase to the prior construction contract amount of $4,980,622. The project remains substantially below the construction budget of $6,501,349. CO #8 Summary Item No. Days Amount 8.1 Description: Saw cut new penetrations in the existing concrete parapet walls for scuppers and overflows in six locations on the low roofs. 0 $1,872 Reason: Unforeseen condition Requested by: Architect 8.2 Description: Construct wood protective enclosures around the existing equipment (in-ground lift, alignment rack and dynamometer) in auto shop not being removed. 0 $1,294 Reason: Unforeseen condition Requested by: Owner 8.3 Description: Modify construction and anchorage of Wall Type 13 due DSA approval comments to Addenda 3 not known at bid time. 0 $897 Reason: Unforeseen condition Requested by: Architect 8.4 Description: Modify the roof blocking and rooftop platform to support new HVAC condenser due to unknown existing roof framing conditions. 0 $2,187 Reason: Field Condition Requested by: Architect 8.5 Description: Provide new auxiliary fire sprinkler drains at south side of shops 501, 503, 505 and 507 so drain lines would be at the rear of the shops and not on the front sides. 0 $1,803 Reason: Field Condition Requested by: Owner 8.6 Description: Provide countertop support blocking in Room 501 and 503 for new solid-surface countertops. 0 $1,128 Reason: Unforeseen condition Requested by: Architect 8.7 Description: Installation of wood screws along the edges securing the new plywood diaphragm to the existing 1x8 diagonal sheathing on high roof in lieu of nails. 0 $1,704 Reason: Value/Flexibility/Functionality added Requested by: Architect 8.8 Description: Install underground fire alarm conduits to pool building and AEC for south campus fire alarm rewiring project to eliminate existing alarm problems. 0 $7,787 Reason: Value/Flexibility/Functionality added Requested by: Owner 8.9 Description: Removal of two layers of existing tar and gravel roofing found under existing metal roof sheathing on three low roofs and three high roofs. 0 $12,200 Reason: Unforeseen condition Requested by: Owner 8.10 Description: Framing for new HVAC roof penetration in shop 505 due to existing roof framing conditions not known until existing room ceiling was removed. 0 $5,209 Reason: Field Condition Requested by: Architect 8.11 Description: Provide crickets at roof of 501 to eliminate the existing low areas that hold water. 0 $6,495 Reason: Field Condition Requested by: Architect 8.12 Description: Provide crickets at roofs of 503, 505 and 507 to improve the drainage of the roofs due to existing low areas on the roofs. 0 $5,731 Reason: Field Condition Requested by: Architect 8.13 Description: Provide new fry reglet at the low roof stucco to roof transitions to allow future roof terminations on the stucco walls. 0 $5,464 Reason: Field Condition Requested by: Architect CHANGE ORDER No. 8 0 $53,771 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $4,444,000 $4,444,000 0% CO #1 $57,695 $4,501,695 1.3% CO #2 $20,424 $4,522,119 1.8% CO #3 $30,672 $4,552,791 2.4% CO #4 $144,251 $4,697,042 5.7% CO #5 $101,496 $4,798,538 7.9% CO #6 $88,980 $4,887,518 9.8% CO #7 $93,104 $4,980,622 12.1% CO #8 $53,771 $5,034,393 13.3% Budget Summary Career Technical Education Project (Shop Building) Soft Cost Budget $3,171,936 Hard Cost Budget Construction Construction Contingency $6,501,349 $650,135 Project Contingency $119,347 Total Project Budget $10,442,767

From

Song Chin-Bendib, Assistant Superintendent Business & Operations

Attachments

• CO 8 Falk SLHS CTE PDF · 54.7 KB ViewOpen CO 8 Falk SLHS CTEDownload CO 8 Falk SLHS CTE

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

Refer to Public Disclosure Document

To

Cindy Cathey Superintendent

Minutes

Senior Director II John Thompson explained that the Memorandum of Understanding for this action item and the next agenda item T2 with SLMA will alter the work year calendar for the California School Employees' Association-Chapter 94 (CSEA) and the San Leandro Managers' Association (SLMA) work calendar, leaving one remaining furlough day on the work calendar. This action will bring their agreements in-line with the San Leandro Teachers' Association agreement to have one furlough day.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Ratify the Memorandum of Understanding between the San Leandro Unified School District and CSEA and Approve Certification of the District?s Ability to Meet the Costs of Collective Bargaining Agreement.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

On July 19, 2011, the District and the California School Employees Association ? Chapter 94 (CSEA) approved and signed off on a memorandum of understanding to restore two furlough days to the 2011-12 work calendar. CSEA unit members would have one remaining furlough day on the work calendar for the 2011-12 school year. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s Ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200 for Board approval. As required, the Alameda County Office of Education has reviewed the Public Disclosure documentation as it relates to the Tentative Agreement. The co-signed memorandum of understanding and the certification document are attached.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• CSEA Furlough Day Restoration Memorandum of Understanding PDF · 66.0 KB ViewOpen CSEA Furlough Day Restoration Memorandum of UnderstandingDownload CSEA Furlough Day Restoration Memorandum of Understanding
• Public Disclosure of Collective Bargaining Agreement (CSEA) - AB 1200 Excel · 64.4 KB Open Public Disclosure of Collective Bargaining Agreement (CSEA) - AB 1200Download Public Disclosure of Collective Bargaining Agreement (CSEA) - AB 1200

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Fiscal Impact

Restoring two furlough days for SLMA would cost approximately $48,452 to the District's General Fund.

To

Cindy Cathey Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Ratify the Memorandum of Understanding between the San Leandro Unified School District and SLMA.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

On July 26, 2011, the District and the San Leandro Managers' Association (SLMA) approved and signed off on a memorandum of understanding to restore two furlough days to the 2011-12 work calendar. SLMA employees would have one remaining furlough day on the work calendar for the 2011-12 school year. The Business Services Department has determined that the District can restore these furlough days and meet the costs of this agreement.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• SLMA Furlough Day Restoration Agreement PDF · 26.8 KB ViewOpen SLMA Furlough Day Restoration AgreementDownload SLMA Furlough Day Restoration Agreement

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Boad.

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Minutes

Miscellaneous receipts in the amount of $8,096,104.32 have been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous receipts in the amount of $8,096,104.32 have been deposited in the Treasury of Alameda County.

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Quick Summary / Staff Recommendation

Regular Board Meeting ? Wednesday, September 7, 2011 Special Board Meeting ? September 13, 2011 Regular Board Meeting ? September 20, 2011 Regular Board Meeting ? October 4, 2011 Tentative Board Work Session - October 11, 2011 Regular Board Meeting ? October 18, 2011 Regular Board Meeting ? November 1, 2011 Tentative Board Work Session - November 8, 2011 Regular Board Meeting ? November 15, 2011 Regular Board Meeting ? December 6, 2011 Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

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Minutes

The meeting was adjourned at 9:32 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Ron Carey .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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