San Leandro Unified School DistrictTradition and Innovation

Regular

Regular Board Meeting

· 7:00 PM

San Leandro City Council Chambers 835 E. 14th Street San Leandro, CA

Agenda 58 items

  1. 0 CALL TO ORDER/ROLL CALL - 6:30 P.M.
    Minutes
    The meeting was called to order by President Mack-Rose at 6:30 p.m. It was noted that all Board members were present.

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  2. 1 PUBLIC TESTIMONY - CLOSED SESSION ITEMS
    Minutes
    There were no public comments regarding the closed session agenda.

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  3. 2 RECESS INTO CLOSED SESSION - 6:30 P.M.
    Minutes
    The Board recessed into closed session at 6:30 p.m.

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  4. 2.1 Conference with Labor Negotiator; Government Code Section 54957.6
  5. 2.2 Conference with Real Property Negotiator - Property: Government Code Section 54956.8
    Quick Summary / Staff Recommendation
    Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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  6. 3 RECONVENE TO OPEN SESSION - 7:00 p.m.
    Minutes
    The Board reconvened into open session at 7:02 p.m.

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  7. 3.1 Report on Closed Session Action
  8. 3.2 Pledge of Allegiance
    Minutes
    President Mack-Rose led the Pledge of the Allegiance to the Flag.

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  9. 3.3 Approval of Agenda Action recorded
    Minutes
    President Mack-Rose noted that the Correspondence Report would be postponed until the November 13, 2012, Special Board meeting. With that exception, the Consent Calendar was approved as amended.
    Actions
    Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
    Quick Summary / Staff Recommendation
    Approve the Regular Board meeting agenda for November 6, 2012.

    Outcome

    Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lac

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  10. 3.4 LEGAL STATEMENT
    Quick Summary / Staff Recommendation
    Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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  11. 4 PUBLIC TESTIMONY ON NON-AGENDA ITEMS-7:05-7:10 p.m.
    Minutes
    Steve Gray, a grandparent of a Wilson Elementary School student, addressed the Board regarding individual school sites setting rules which in his mind should be a District-wide policy set by the Board. As a example, he shared that his granddaughter brought a bag of chips to school for lunch and was told that she could not have them because of a school rule around "sharing" and not being "healthy." Assistant Superintendent Debbie Wong explained that for the past two years, Wilson Elementary has set a rule regarding which "non nutritional" foods are not allowed on campus during lunch because of the effect on student behavior and disruption during the lunch hour, but more importantly around the nutritional content. She stated that the District does have a Wellness Policy that addresses Nutritional guidelines and implementation of healthy eating habits. The Board thanked Mr. Gray for bringing this to their attention. Trustee Prola asked for and received consensus for the Policy Committee to look into this issue.

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  12. 5 REPORTS-7:10-7:20 p.m.
  13. 5.1 Correspondence
  14. 5.2 Student Board Member Report
    Minutes
    Student Board Member Elisha Feliciano provided the following update on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: San Leandro High School had their final football game and first win of the season against Bishop O'Dowd Understanding the concern regarding student math scores, she reported that there is an after-school program in the library where students can receive tutoring in math

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  15. 5.3 Union Representative Reports
    Minutes
    San Leandro High School counselor and site rep for the San Leandro Teachers' Association Mark Hamilton thanked the Board and District staff for all that they have done during this campaign season in support of public education.

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  16. 5.4 Superintendent's Report
    Minutes
    Superintendent Cathey acknowledged everyone for their hard work in support of Measure L and the various initiatives impacting public education. She offered a big "Thank You" to our students, teachers, administrators, parents, and community members, adding that "We can't wait to the see the results."

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  17. 6 BOARD COMMITTEE REPORTS-7:20-7:25 p.m.
  18. 6.1 Facilities & Technology
    Minutes
    Trustee Prola reported that the Facilities and Technology Committee met on October 24, and discussed twenty-one items, nineteen of which are being brought forward to the Board tonight for consideration.

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  19. 7 CONSENT ITEMS-7:25-7:40 p.m.
  20. 7.1 Approval of Consent Items Action recorded
    Actions
    Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .
    Quick Summary / Staff Recommendation
    These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

    Outcome

    Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .

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  21. 8 General Services
  22. 8.1 Approval of Minutes - October 16, 2012 📎 1
    Quick Summary / Staff Recommendation
    Approve the minutes of the Regular Board meeting held on October 16, 2012.

    Attachments

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  23. 9 Human Resources
  24. 9.1 Certificated Personnel Report 📎 1

    Attachments

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  25. 9.2 Classified Personnel Report 📎 1

    Attachments

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  26. 9.3 Memorandum of Understanding Between the San Leandro Unified School District and Saint Mary's College 📎 1
    Fiscal Impact
    No fiscal impact to the general fund
    To
    Cindy Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the memorandum of understanding between the San leandro Unified School District and Saint Mary's College
    Board Committee
    Not applicable
    Policy / Code
    Not applicable
    Background Information
    The District maintains memorandums of understanding with colleges and universities throughout the Bay Area and State. Many memorandums of understanding are approved annually with each college/university. Approval is requested for the memorandum of understanding between the District and Saint Mary's College for the period August 31, 2012 to July 31, 2014.
    From
    John Thompson, Senior Direcror II, Human Resources

    Attachments

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  27. 9.4 Memorandum of Understanding Between the San Leandro Unified School District and Fortune School of Education 📎 1
    Fiscal Impact
    No fiscal impact to the general fund
    To
    Cindy Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the memorandum of understanding between the San Leandro Unified School District and Fortune School of Education for the period November 2012 - November 2017
    Board Committee
    Not applicable
    Policy / Code
    Not applicable
    Background Information
    The District maintains memorandums of understanding with colleges and universities throughout the Bay Area and State. Many memorandums of understanding are approved annually with each college/university. Approval is requested for the memorandum of understanding between the District and Fortune School of Education for five years from November 2012 through November 2017.
    From
    John Thompson, Senior Director II, Human Resources

    Attachments

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  28. 9.5 Field Work Agreement Between the San Leandro Unified School District and the University of La Verne 📎 1
    Fiscal Impact
    No fiscal impact to the general fund
    To
    Cindy Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve fieldwork agreement between the San Leandro Unified School District and the University of La Verne.
    Board Committee
    Not applicable
    Policy / Code
    Not applicable
    Background Information
    The District maintains district fieldwork agreements with colleges and universities throughout the Bay Area and State. Many district fieldwork agreements are approved annually with each college/university. Approval is requested for district fieldwork agreement with University of La Verne starting August 20, 2012.
    From
    John Thompson, Senior Director II, Human Resources

    Attachments

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  29. 9.6 Supplemental Legal Services Agreement with MetLIFE/Hyatt Legal Plans, Inc. 📎 1
    Fiscal Impact
    No impact to the general fund
    To
    Cindy Cathey Superintendent
    Quick Summary / Staff Recommendation
    Approve the agreement between the San leandro Unified School District and MetLIFE/Hyatt Legal Plans
    Board Committee
    Not Applicable
    Policy / Code
    Not Applicable
    Background Information
    Currently MetLIFE is providing dental coverage for several of our employee groups. MetLIFE also offers a variety of other supplemental services including a plan to provide employees with low cost legal services. Approval of the attached agreement between the District and MetLIFE/Hyatt Legal Plans would enable employees to access a variety of basic legal services (described in the agreement) for a monthly fee. None of the services provided in this agreement can be used against the District by an employee. These services are voluntary and require employees to intentionally enroll in the plan if they are interested in these services.
    From
    John Thompson, Ed.D. Senior Director II, Human Resources

    Attachments

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  30. 10 Educational Services
  31. 10.1 2012-2013 Non-Public School/Agency Contracts 📎 2
    Fiscal Impact
    $28,915.00 - Special Education funds.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve non-public school/agency contracts as listed above for the 2012-2013 school year.
    Board Committee
    Not Applicable
    Policy / Code
    Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366
    Background Information
    New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 10/12/06 $27,507.00 Seneca Family of Agencies # 2 04/03/12 $704.00 Progressus Therapy, LLC # 3 11/15/01 $704.00 Progressus Therapy, LLC Total $28,915.00
    From
    Debbie Wong, Assistant Superintendent, Educational Services

    Attachments

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  32. 10.2 Acceptance of Donations for November 6, 2012 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Acceptance of Donations for November 6, 2012
    From
    Debbie Wong, Assistant Superintendent, Educational Services

    Attachments

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  33. 11 Business and Operations
  34. 11.1 Resolution #12-65 to Declare Certain Equipment Surplus and/or Obsolete 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Adopt Resolution #12-65 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.
    Policy / Code
    Board Policy 3270(a); Administrative Regulations #3270 (a) #6.
    Background Information
    When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.
    From
    Song Chin-Bendib, Assistant Superintendent, Business & Operations

    Attachments

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  35. 12 Facilities and Construction
  36. 12.1 Final Change Order #1 to the Construction Contract with Cal Pacific Construction, Inc. for the Washington Elementary School Painting & Lighting Project 📎 1
    Fiscal Impact
    The project will be funded by Measure B Local Bond and State grant funds. This Final Change Order #1 represents an increase of $682 to the prior contract amount of $458,810 for a new contract amount of $459,492.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Final Change Order #1, in the amount of $682 to the Construction Contract with Cal Pacific Construction, Inc. for the Washington Elementary School Painting & Lighting Project, a 0.15% increase to the prior construction contract amount of $458,810, for a final contract amount of $459,492.
    Board Committee
    Facilities and Technology Committee: October 24, 2012
    Background Information
    Classroom painting & new lighting at Washington Elementary School was identified in the Measure B language. AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2013 break when no students were present. The Board previously approved the construction contract with Cal Pacific Construction, Inc. on 05/29/12. This Change Order (CO) #1in the amount of $682 is approximately a 0.15% increase to the prior construction contract amount of $458,810. The new contract sum including this change order will be $459,492. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $458,810 $458,810 0% CO #1 $682 $459,492 0.15% Budget Summary Washington Painting & Lighting Project Soft Cost Budget $378,493 Hard Cost Budget Construction Construction Contingency $513,125 $458,810 $54,315 Project Contingency $117,217 Total Project Budget $1,008,835
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  37. 12.2 Notice of Completion (NOC) for the Washington Elementary School Classroom Painting & Lighting Project 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the Washington Elementary School Classroom Painting and Lighting Project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, Cal Pacific Construction, Inc., has been performed and is now complete. The final construction contract amount is $459,492.00. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 13, 2012. it was completed within the bduget. The project team included AEDIS Architecture and Planning (Architectural Design) and Harris & Associates (Construction Management).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  38. 12.3 Final Change Order #1 to the Construction Contract with Cal Pacific Construction, Inc. for the McKinley Elementary School Painting & Lighting Project 📎 1
    Fiscal Impact
    The project will be funded by Measure B Local Bond and State grant funds. This Final Change Order #1 represents an increase of $26,575 to the prior contract amount of $608,190 for a new contract amount of $634,765.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Final Change Order #1, in the amount of $26,575 to the Construction Contract with Cal Pacific Construction, Inc. for the McKinley Elementary School Painting & Lighting Project, a 4.36% increase to the prior construction contract amount of $608,190, for a final contract amount of $634,765.
    Board Committee
    Facilities and Technology Committee: October 24, 2012
    Background Information
    Classroom painting & new lighting at McKinley Elementary School was identified in the Measure B language. AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2013 break when no students were present. The Board previously approved the construction contract with Cal Pacific Construction, Inc. on 05/29/12. This Change Order (CO) #1in the amount of $26,575 is approximately a 4.36% increase to the prior construction contract amount of $608,190. The new contract sum including this change order will be $634,765. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $608,190 $608,190 0% CO #1 $26,575 $634,765 4.36% Budget Summary McKinley Painting & Lighting Project Soft Cost Budget $486,741 Hard Cost Budget Construction Construction Contingency $614,194 $608,190 $6,004 Project Contingency $48,448 Total Project Budget $1,149,383
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  39. 12.4 Notice of Completion (NOC) for the McKinley Elementary School Classroom Painting & Lighting Project 📎 1
    To
    Cindy M. Cathey,Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the McKinley Elementary School Classroom Painting and Lighting Project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, Cal Pacific Construction, Inc., has been performed and is now complete. The final construction contract amount is $634,765. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 13, 2012. The project team included AEDIS Architecture and Planning (Architectural Design) and Harris & Associates (CM).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  40. 12.5 Final Change Order #1 to the Construction Contract with Zolman Construction, Inc. for the Muir Middle School Painting & Lighting Project 📎 1
    Fiscal Impact
    The project will be funded by Measure B Local Bond and State grant funds. This Final Change Order #1 represents a decrease of $17,330 to the prior contract amount of $905,000 for a new contract amount of $887,670.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Final Change Order #1, in the amount of ($17,330), to the Construction Contract with Zolman Construction, Inc. for the Muir Middle School Painting & Lighting Project, a <1.9%> decrease to the prior construction contract amount of $905,000.
    Board Committee
    Facilities and Technology Committee: October 24, 2012
    Background Information
    Classroom painting & new lighting at the Muir Middle School was identified in the Measure B language. Jeffery E. Wong was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2013 break when no students were present. The Board previously approved the construction contract with Zolman Construction, Inc. on 04/03/12. This Change Order (CO) #1in the amount of a reduction of $17,330 is approximately a <1.9%> decrease to the prior construction contract amount of $905,000. The new contract sum including this change order will be $887,670. Contract Summary Item Item Amount Running Contract Total Total Contract Decrease Original Contract $905,000 $905,000 0% CO #1 ($17,330) $887,670 <1.9%> Budget Summary Muir Middle School Painting & Lighting Project Soft Cost Budget $769,457 Hard Cost Budget Construction Construction Contingency $1,064,422 $905,000 $159,422 Project Contingency $6,794 Total Project Budget $1,840,673
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  41. 12.6 Notice of Completion (NOC) for the Muir Middle School Classroom Painting & Lighting Project 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the Muir Middle School Classroom Painting and Lighting Project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, Zolman Construction, Inc., has been performed and is now complete. The final construction contract amount is $887,670. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 13, 2012. The project was completed within budget. The project team included Jeffery E. Wong (Architectural Design) and O?Connor Construction Management (CM).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  42. 12.7 Final Change Order #1 to the Construction Contract with Pacific Contractors Group, Inc. for the Monroe Elementary School Painting & Lighting Project 📎 1
    Fiscal Impact
    The project will be funded by Measure B Local Bond and State grant funds. This Final Change Order #1 represents a decrease of $44,387 to the prior contract amount of $487,867.50 for a new contract amount of $443,480.50.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Final Change Order #1, in the amount of ($44,387.00), to the Construction Contract with Pacific Contractors Group, Inc. for the Monroe Elementary School Painting & Lighting Project, a <9.1%> decrease to the prior construction contract amount of $487,867.50.
    Board Committee
    Facilities and Technology Committee: October 24, 2012
    Background Information
    Classroom painting & new lighting at Monroe Elementary School was identified in the Measure B language. AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2013 break when no students were present. The Board previously approved the construction contract with Pacific Contractors Group, Inc. on 04/03/12. This CO #1 in the amount of $44,387 is approximately a <9% > decrease to the prior construction contract amount of $487,867.50. The new contract sum including this change order will be $443,480.50. Contract Summary Item Item Amount Running Contract Total Total Contract Decrease Original Contract $487,867.50 $487,867.50 0% CO #1 $44,387.00 $443,480.50 <9.1%> Budget Summary Monroe Painting & Lighting Project Soft Cost Budget $398,958 Hard Cost Budget Construction Construction Contingency $500,750 $487,867 $12,883 Project Contingency $1,425 Total Project Budget $901,133
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  43. 12.8 Notice of Completion (NOC) for the Monroe Elementary School Classroom Painting & Lighting Project 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the Monroe Elementary School Classroom Painting and Lighting Project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, Pacific Contractors Group, Inc., has been performed and is now complete. The final construction contract amount is $443,480. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 13, 2012. The project was completed within budget. The project team included AEDIS Architecture and Planning (Architectural Design) and O?Connor Construction Management (CM).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

    Link to this item

  44. 12.9 Final Change Order #1 to the Construction Contract with Pacific Contractors Group, Inc. for the Garfield Elementary School Painting & Lighting Project 📎 1
    Fiscal Impact
    The project will be funded by Measure B Local Bond and State grant funds. This Final Change Order #1 represents a decrease of $46,615 to the prior contract amount of $424,632.50 for a new contract amount of $378,017.50.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Final Change Order #1, in the amount of ($46,615), to the Construction Contract with Pacific Contractors Group, Inc. for the Garfield Elementary School Painting & Lighting Project, an <10.98%> decrease to the prior construction contract amount of $424,632.50.
    Board Committee
    Facilities and Technology Committee: October 24, 2012
    Background Information
    Classroom painting & new lighting at Garfield Elementary School was identified in the Measure B language. AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2013 break when no students were present. The Board previously approved the construction contract with Pacific Contractors Group, Inc. on 04/03/12. This CO #1in the amount of $46,615 is approximately an <11.5%> decrease to the prior construction contract amount of $424,632.50. The new contract sum including this change order will be $378,017.50. Contract Summary Item Item Amount Running Contract Total Total Contract Decrease Original Contract $424,632.50 $424,632.50 0% CO #1 <$46,615> $378,017.50 <10.98%> Budget Summary Garfield Painting & Lighting Project Soft Cost Budget $346,319 Hard Cost Budget Construction Construction Contingency $444,200 $424,632.50 $19,567.50 Project Contingency $1,412 Total Project Budget $791,931
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  45. 12.10 Notice of Completion (NOC) for the Garfield Elementary School Classroom Painting & Lighting Project 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the Garfield Elementary School Classroom Painting and Lighting Project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, Pacific Contractors Group, Inc., has been performed and is now complete. The final construction contract amount is $378,017.50. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 13, 2012. The project was completed within budget. The project team included AEDIS Architecture and Planning (Architectural Design) and O?Connor Construction Management (CM).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

    Link to this item

  46. 12.11 Final Change Order #1 to the Construction Contract with GECO, Inc. for the San Leandro High School (SLHS) Fred T. Korematsu (FTK) Campus Lunch Shelter Project 📎 1
    Fiscal Impact
    The project will be funded by Measure B Local Bond and State grant funds. This Final Change Order #1 represents an increase of $11,568 to the prior contract amount of $270,000 for a new contract amount of $281,568.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Final Change Order #1, in the amount of $11,568 to the Construction Contract with GECO, Inc. for the San Leandro High School Fred T. Korematsu Campus Lunch Shelter project, a 4.28% increase to the prior construction contract amount of $270,000, for a final contract amount of $281,568.
    Board Committee
    Facilities and Technology Committee: October 24, 2012
    Background Information
    The San Leandro High School (SLHS) Fred T. Korematsu (FTK) Campus opened in the fall of 2010. During its first year of operation, the SLHS FTK campus experienced unusually strong storms and high rainfall. Several of these storms occurred during the lunch period exceeding the design capacity of the outside seating area?s ability to provide adequate shelter. Additionally, high wind driven rain infiltrated the kitchen serving window roof overhang surpassing its capability to keep students standing in the lunch line protected from getting wet. WLC Architects was retained to design and prepare all of the design and construction documents to modify the lunch seating area shelter to increase its efficiency in providing adequate protection for students especially during severe rain storms. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. On May 8, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Fred T. Korematsu Lunch Shelter Upgrade Project. Three (3) bids were received for the project. GECO, Inc. was the lowest responsive, responsible bid, and the Board approved the construction contract with GECO, Inc. on June 5, 2012. This Final Change Order (CO) #1in the amount of $11,568 is approximately a 4.28% increase to the prior construction contract amount of $270,000 The new contract sum including this change order will be $281,568. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $270,000 $270,000 0% CO #1 $11,568 $281,568 4.28% Budget Summary FTK Lunch Shelter Project Soft Cost Budget $68,050 Hard Cost Budget Construction Construction Contingency (5%) $270,000 $13,500 $283,500 Project Contingency $18,450 Total Project Budget $370,000
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  47. 12.12 Notice of Completion (NOC) for the San Leandro High School Fred T. Korematsu Campus Lunch Shelter Project 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the San Leandro High School (SLHS) Fred T. Korematsu (FTK) Campus Lunch Shelter project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, GECO, Inc., has been performed and is now complete. The final construction contract amount is $281,568. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 17, 2012. The project team included WLC Architects, Inc. (Architectural Design) and Harris & Associates (CM).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  48. 12.13 Change Order #1 to the Construction Contract with Enviroplex for the Fabrication and Installation of a Portable Large Classroom Building at Lincoln High School 📎 1
    Fiscal Impact
    Portable Large Classroom is paid by Measure B Bond Funds.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Change Order #1 in the amount of ($1,459) to the Construction Contract with Enviroplex Inc. for the Fabrication and Installation of a Portable Large Classroom Building at Lincoln High School.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Background Information
    On July 19, 2011, the Board approved $16,978,500 in projects to be funded through Measure B Savings. Subsequently, on August 2, 2011, the Board approved a prioritized list of additional projects to be funded from Measure B savings. The total for this additional list of projects is $8,219,400. A large classroom building (or multipurpose room) at Lincoln High School received the highest priority on the list. On December 6, 2011, the Board approved the architectural services agreement with Jeffery Wong Architects to provide design and construction administration for Measure M and other projects at Lincoln High School which includes the portable large classroom building. On February 28, 2012, the Board of Education approved the Construction Contract with Enviroplex, Inc., for the fabrication and installation of a large classroom portable at Lincoln High School for the amount of $266,670. This includes the work for the foundation of the large classroom portable. This Change Order #1 in the amount of ($1,459) is approximately a .55% decrease to the prior construction contract amount of $266,670. The new contract sum including this change order will be $265,211. Contract Summary Item Item Amount Running Contract Total Total Contract Decrease Original Contract $266,670.00 $266,670.00 0% CO #1 ($1,459.00) $265,211.00 .55%
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  49. 12.14 Notice of Completion (NOC) for the Lincoln High School Portable Large Classroom Project 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the Lincoln High School Portable Large Classroom Project
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, Enviroplex, Inc., has been performed and is now complete. The final construction contract amount is $265,211, which includes one change order with a reduction of ($1,459). Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 15, 2012. The project was completed within budget. The project team included Jeffery E. Wong Architects (Architectural Design) and Harris & Associates (CM).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  50. 12.15 Change Order #1 to the Construction Contract with F&H Construction for the San Leandro High School Swim Center, Fields and Drainage Project 📎 1
    Fiscal Impact
    Funded through Measure M and Measure B.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Change Order #1 to the Construction Contract with F&H Construction in the amount of $37,136 with F&H Construction for the San Leandro High School Swim Center, Fields & Drainage Project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Background Information
    One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code. On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center, Fields & Drainage project. Seven (7) bids were received for the project. The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000. On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. Change Order #01 added the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $10,186,000 10,186,000 0% CO #1 $37,136 $10,223,136 0.36% Budget Summary SLHS Swim Center, Fields & Drainage Project Soft Cost Budget $3,901,583 Hard Cost Budget Construction Construction Contingency (5%) $10,695,000 $10,186,000 $509,000 Project Contingency $290,727 Total Project Budget $14, 887,310
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  51. 12.16 Change Order #2 to the Construction Contract with Zolman Construction & Development, Inc. for the Pacific Sports Complex and Burrell Field Project 📎 1
    Fiscal Impact
    The project is funded by Measure M Local Bond funds. This change order #2 represents an increase of $23,549, for a new contract amount of $12,877,162. This new contract amount is an increase of .18% to the new contract amount under deductive Change Order #1, and still a decrease of $622,838 to the original contract amount of $13,500,000. The project is within the hard cost budget of $14,175,000.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Change Order #2, in the amount of $23,549, to the Construction Contract with Zolman Construction & Development, Inc. for the Pacific Sports Complex and Burrell Field Project, a .18% increase to the prior contract amount of $12,853,613.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Background Information
    One of the major marquee projects identified in the Measure M language is the Pacific Sports Complex and Burrell Field. AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012. Prior to awarding the contract the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs. To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and the contractor Zolman. During the process, scope not vital to athletic program needs or facility functionality was identified. The contractor?s value for the items was negotiated and was included in a deductive change order, Change Order #1, approved by the Board on July 17, 2012. Change Order #2, in the amount of $23,549, is needed to address unforeseen conditions, as outlined in the attached document. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $13,500,000 $13,500,000 0% CO #1 -$646,387 $12,853,613 -4.8% CO #2 $23,549 $12,877,162 -4.6% Budget Summary SLUSD Pacific Sports Complex and Burrell Field Project Soft Cost Budget $4,080,686 Hard Cost Budget Construction Construction Contingency $13,500,000 $675,000 $14, 175,000 Project Contingency $263,204 Total Project Budget $18,518,890
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  52. 12.17 Final Change Order #2 to the Construction Contract with Trinet Construction, Inc. for the Lincoln High School Renovations, Upgrades, Site Athletic Improvements, and Portable Large Classroom Building Project 📎 1
    Fiscal Impact
    The project is funded by Measure B and Measure M Local Bond funds.
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve Final Change Order #2 to the Construction Contract, in the amount of $15,235, with Trinet Construction, Inc. for the Lincoln High School renovations, upgrades, site athletic improvements, and portable large classroom project.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Background Information
    Renovations and upgrades to Lincoln High School were identified in the Measure B language. Improvements to the site exterior athletic facilities were also identified in the Measure M language. In addition, the Board allocated some of the Measure B savings for a portable building to provide space for assemblies, inclement weather physical education activities, lunches, and other related indoor activities. Jeffery Wong Architects was retained to design and prepare all of the design and construction documents for the three scopes of work. On May 15, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Lincoln High School renovations, upgrades, site athletic improvements, and the site work for a large classroom. On June 5, 2012, the Board of Education approved the contract with the lowest responsive, responsible bidder, Trinet Construction, Inc. Work involved with connecting utilities etc. to the portable building is included in this contract. On 8/7/12, the Board of Education approved Change Order #1 in the amount of $14,687. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $854,000 $854,000 0% CO #1 $14,687 $868,687 1.7% CO #2 $15,235 $883,922 3.5% Budget Summary Lincoln High Project Soft Cost Budget $451,072 Hard Cost Budget Construction (Site work) Construction Contingency $896,700 $854,000 $42,700 Enviroplex Portable Building & Foundations $266,670 Project Contingency $65,060 Total Project Budget $1,679,502
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  53. 12.18 Notice of Completion (NOC) for the San Leandro High School ? Career Technical Center ? Phase II 📎 1
    To
    Cindy M. Cathey, Superintendent
    Quick Summary / Staff Recommendation
    Approve the Notice of Completion (NOC) for the San Leandro High School ? Career Technical Center ? Phase II.
    Board Committee
    Facilities and Technology Committee: October 24, 2012.
    Policy / Code
    Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.
    Background Information
    All work required of the contractor, BHM Construction, Inc., has been performed and is now complete. The final construction contract amount is $1,658,700. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 20, 2012. The project was completed within budget. The project team included AEDIS Architecture and Planning (Architectural Design) and Harris & Associates (Construction Management).
    From
    Song Chin-Bendib, Assistant Superintendent, Business and Operations

    Attachments

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  54. 13 ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS-7:40 p.m.
    Minutes
    Trustee Carey attended the last San Leandro High School football game of the season and was happy that they won. Trustee Katz-Lacabe commented that his 5th grade daughter said that she read in her history book about Christopher Columbus sailing to America to prove "that the earth wasn't flat. He suggested that the District look at some of the material that is in the history book because what concerns him is that with all the challenges we face educating our children, actually giving them information that is not true should not be one of them. Following his comments, Trustee Prola said she would like to look into this with Trustee Katz-Lacabe stating that history book was from the Houghton-Mifflin series - 5th grade. Trustee Sullivan wished "Good Luck" to Trustees Mack-Rose and Almonte on their race for City Council seats tonight. Trustee Almonte thanked the grandparent for bringing his concerns to the Board. Trustee Mack-Rose asked and received consensus to cancel the December 18 Board meeting. With two meetings scheduled for December 4 and December 11, staff does not feel it will be necessary to hold the meeting. She said that on December 4, the new Trustees will be installed; however, will not be taking office until the December 11 meeting where the Board will be considering approving the First Interim Report. She will be inviting new members to the December 3 Finance Committee meeting, so that they will have at least a week to digest the information of the First Interim. Superintendent Cathey reminded outgoing Trustees Almonte, Mack-Rose, and Sullivan to invite family and friends to the reception honoring them at the Special Board meeting on November 13, at the District Office at 6:15 p.m. Open session begins at 7:00 p.m. with the closed session to follow.

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  55. 14 ANNOUNCEMENT
  56. 14.1 Board of Education Meetings
    Minutes
    Special Board Meeting - November 13, 2012 (District Office) Regular Board Meeting - December 4, 2012 Regular Board Meeting - December 11, 2012 (City Council Chambers) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)
    Quick Summary / Staff Recommendation
    Special Board Meeting - November 13, 2012 (District Office) Regular Board Meeting - December 4, 2012 Regular Board Meeting - December 11, 2012 (City Council Chambers) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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  57. 15 ADJOURNMENT*
  58. 15.1 Time Action recorded
    Minutes
    The meeting was adjourned at 7:20 p.m.
    Actions
    Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

    Outcome

    Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe

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Contracts and agreements on this agenda 17

Extracted automatically from the agenda items and attachments; amounts appear only when printed in the documents.

ItemVendor / partyDescriptionAmount
2.2 Real Property NegotiatorProperty: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions,...—
9.3 Saint Mary's CollegeApprove the memorandum of understanding between the San leandro Unified School District and Saint Mary's College—
9.4 Fortune School of EducationApprove the memorandum of understanding between the San Leandro Unified School District and Fortune School of Education for the period November 2012 - November 2017—
9.5 Field WorkApprove fieldwork agreement between the San Leandro Unified School District and the University of La Verne.—
9.6 Supplemental LegalApprove the agreement between the San leandro Unified School District and MetLIFE/Hyatt Legal Plans—
10.1 SenecaApprove non-public school/agency contracts as listed above for the 2012-2013 school year.—
10.1 Progressus Therapy, LLCApprove non-public school/agency contracts as listed above for the 2012-2013 school year.$704.00
12.1 FinalApprove Final Change Order #1, in the amount of $682 to the Construction Contract with Cal Pacific Construction, Inc. for the Washington Elementary School Painting & Lighting Project, a 0.15% increase to the prior...$682
12.3 FinalApprove Final Change Order #1, in the amount of $26,575 to the Construction Contract with Cal Pacific Construction, Inc. for the McKinley Elementary School Painting & Lighting Project, a 4.36% increase to the prior...$26,575
12.5 FinalApprove Final Change Order #1, in the amount of ($17,330), to the Construction Contract with Zolman Construction, Inc. for the Muir Middle School Painting & Lighting Project, a <1.9%> decrease to the prior...$17,330
12.7 FinalApprove Final Change Order #1, in the amount of ($44,387.00), to the Construction Contract with Pacific Contractors Group, Inc. for the Monroe Elementary School Painting & Lighting Project, a <9.1%> decrease to the...$44,387.00
12.9 FinalApprove Final Change Order #1, in the amount of ($46,615), to the Construction Contract with Pacific Contractors Group, Inc. for the Garfield Elementary School Painting & Lighting Project, an <10.98%> decrease to the...$46,615
12.11 FinalApprove Final Change Order #1, in the amount of $11,568 to the Construction Contract with GECO, Inc. for the San Leandro High School Fred T. Korematsu Campus Lunch Shelter project, a 4.28% increase to the prior...$11,568
12.13 EnviroplexApprove Change Order #1 in the amount of ($1,459) to the Construction Contract with Enviroplex Inc. for the Fabrication and Installation of a Portable Large Classroom Building at Lincoln High School.$1,459
12.15 F&H ConstructionApprove Change Order #1 to the Construction Contract with F&H Construction in the amount of $37,136 with F&H Construction for the San Leandro High School Swim Center, Fields & Drainage Project.$37,136
12.16 Zolman Construction & Development, IncApprove Change Order #2, in the amount of $23,549, to the Construction Contract with Zolman Construction & Development, Inc. for the Pacific Sports Complex and Burrell Field Project, a .18% increase to the prior...$23,549
12.17 FinalApprove Final Change Order #2 to the Construction Contract, in the amount of $15,235, with Trinet Construction, Inc. for the Lincoln High School renovations, upgrades, site athletic improvements, and portable large...$15,235

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