Regular Board Meeting

Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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Quick Summary / Staff Recommendation

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

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Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the agenda for the Regular Board meeting, February 5, 2013.

Actions

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for February 5, 2013.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Roosevelt School staff is proud of the achievement outcomes their students have experienced in great part through their work with the Mills Scholars Program for the past three years. Now in its fourth year, teachers Wendy Papciak, Kenny Moy, Cynthia Epps and Mills Scholar Coordinator Claire Bove shared the history of Mills Scholars, the work in conjunction with the District Professional Learning Communities (PLCs), and the impact of this work by our teachers for our students. Ms. Bove explained that the Mills Scholars Program supports teachers' professional development through facilitating teacher-led investigations of teaching and learning. Through collaboration and inquiry, Mills Teachers Scholars have an opportunity to reflect upon their work, share the best practices, and implement changes in their teaching based on these observations and discussions. Principal Forrester explained that four years ago, she was approached to considering piloting this program at her school and accepted the challenge, stating that "Since its inception, all but two of our teachers have participated in the Mills Teachers Scholars Program. Every subgroup has made double digit gains." Teacher Wendy Papciak appreciates that the program helps teachers feel connected, less isolated, in their work, and how it supports her TARI and Studio Habits of the Mind work. Teacher Kenny Moy echoed this, by saying the program "gives teachers extended time to sit down and talk about issues that are affecting students and classrooms." Teacher Cynthia Epps said that the program is "teacher-led, teacher inspired" which leads to its great success. The Board thanked Roosevelt staff for their participation and Principal Forrester for her leadership, time and effort and for accepting the challenge four year ago to run a pilot program of Mills Scholars at Roosevelt.

Quick Summary / Staff Recommendation

Roosevelt School staff is proud of the achievement outcomes their students have experienced in great part through their work with the Mills Scholars Program for the past three years. Teachers Wendy Papciak, Kenny Moy, Cynthia Epps and Mills Scholar Coordinator, Claire Bove, will share the history of Mills Scholars, the work in conjunction with the District Professional Learning Communities (PLCs), and the impact of this work by our teachers for our students.

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Minutes

The Board of Education and Superintendent recognized and presented Certificates of Commendation to the following outstanding educators: Melissa Valdivia for being named Alameda County Office of Education English Learner Teacher of the Year. Melissa is an outstanding teacher at Roosevelt Elementary School. Principal Forrester accepted the certificate for Ms. Valdivia who was unable to attend due to illness. Garry Grotke for being named ACSA Region 6 Elementary Principal of the Year from more than thirty districts in Region 6 which includes Alameda County and Contra Costa County. Song Chin-Bendib for being named ACSA Region 6 Business Administrator of the Year from more than thirty districts in Region 6 which includes Alameda County and Contra Costa County. All three recipients are so deserving of this recognition! We are proud of each of them for their commitment and dedication to the students and staff of the San Leandro Unified School District as well as their contributions to public education.

Quick Summary / Staff Recommendation

The Board of Education and Superintendent will recognize and present Certificates of Commendation to the following outstanding educators: Melissa Valdivia for being named Alameda County Office of Education English Learner Teacher of the Year. Melissa is an outstanding teacher at Roosevelt Elementary School. Garry Grotke for being named ACSA Region 6 Elementary Principal of the Year from more than thirty districts in Region 6 which includes Alameda County and Contra Costa County. Song Chin-Bendib for being named ACSA Region 6 Business Administrator of the Year from more than thirty districts in Region 6 which includes Alameda County and Contra Costa County. All three recipients are so deserving of this recognition! We are proud of each of them for their commitment and dedication to the students and staff of the San Leandro Unified School District as well as their contributions to public education.

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Minutes

Song Chin-Bendib, Assistant Superintendent, Business & Operations and C. John Dominguez, Bond Director, Dave Harding and Jean Moore, Harris & Associates gave a presentation on the Measure B Savings Modernization project for the Madison Elementary School, District Office and the Instructional Materials Center (IMC), scheduled to begin this spring. This project involves moving the District staff into interim housing and the IMC into the District warehouse. The IMC is going to relocate in mid-March and the District office will be temporarily located in the IMC and back field area from May to mid-October, while construction is underway. The presentation included: timeline, provision for temporary housing, scope of work, communication plan, and other information related to this specific project. Highlights included: 55 District Office employees to be relocated One-phase plan 1 move; 5 months March 19, 2013: Proposed move IMC to warehouse May 3, 2013: Proposed move District Office to IMC & Temporary housing May-early October 2013, Proposed construction (timeline exceeds summer break) Mid October: Return to permanent offices All dates contingent upon DSA approval Return to Board in April for Contract Award Following the presentation the Board raised concerns and suggestions around potential theft of the HVAC units for copper parts, loss of parking spaces at the District Office, conference room space, hazard materials, and possible live feed capabilities of school board meetings at the District office during the renovation, which were addressed by staff.

Quick Summary / Staff Recommendation

Goal #5: Ensure Safe and Well Maintained Facilities Song Chin-Bendib, Assistant Superintendent, Business & Operations and C. John Dominguez, Bond Director, Dave Harding and Jean Moore, Harris & Associates will give a presentation on the Measure B Savings Modernization project for the Madison Elementary School, District Office and the Instructional Materials Center (IMC), which will involve moving the District staff into interim housing and the IMC into the District warehouse. The IMC is going to relocate in mid-March and the District office will be temporarily located from May to mid-October, while construction is underway. The presentation will include: timeline, provision for temporary housing, scope of work, commuincation plan, and other information related to this specific project.

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Minutes

The Board received a two part presentation from Song Chin-Bendib, Assistant Superintendent, Business & Operations; and C.John Dominguez, Bond Director , on the Measure M SLUSD Pacific Sports Complex and Burrell Field project. Part A) Potential Electronic Billboard : As part of our efforts to generate revenue to support the Pacific Sports Complex and Burrell Field, one of the major new construction projects funded by Measure M, the Board of Education is exploring various revenue generating options. One option to be explored is the potential of installing, or allowing the installation, of an electronic, digital billboard. Given the proximity of Interstate 880, an electronic billboard would have high visibility which makes it an attractive venue for advertising. The Board discussed and explored the feasibility of such a project. Comments and suggestions posed by the Board included: Advertising would not be geared to students and/or patrons of the fields; but rather to commuters on the freeway There is no cost for installation, power, etc. to the District The District would be looking at a lease agreement and then receive a stream of income This is an excellent way to get a revenue stream which could offset maintenance and operations at Burrell Field What is a reasonable income stream from signs on freeways? The District needs to monitor the content of the advertising Would like the policy committee to revisit our Advertising and Promotion policy before the Board decides to move ahead Imperative that we look at ways to offset our maintenance and operations expense but also establish a sinking fund for replacement of various areas of the facility, and possibly reinvest some of the money back into the sports programs Be aware of the competition between the other billboards located at the same site Joint occupancy means that the District owns the land and the vendor owns the sign Part B). Use and Access Options : Assistant Superintendent Song Chin-Bendib and C. John Dominquez also presented the Board with information summarizing the joint work between the City and District staff regarding the new Pacific Sports Complex and Burrell Field, including scenarios related to access and use options of the new Pacific Sports Complex. The presentation summarized aproximately thirty (30) years the City/District has had a partnership with regards to Pac 1 & 2 Ball Fields and the tennis courts. This property, owned by the District, has been used by the City rent-free with the City assuming the maintenance and operations, including scheduling for use. The cost for maintaining and operating the facilities is estimated to increase.

Quick Summary / Staff Recommendation

Goal # 3: Ensure Safe and Well Maintained Facilities San Leandro Unified School District Pacific Sports Complex and Burrell - Two Part Presentation: Part A). As part of our efforts to generate revenue to support the Pacific Sports Complex and Burrell Field, one of the major new construction projects funded by Measure M, the Board of Education is exploring various revenue generating options. One option to be explored is an electronic, digital billboard. Song Chin-Bendib, Assistant Superintendent, Business & Operations and C. John Dominguez, Bond Director, will present information related to an electronic billboard. Given the proximity of Interstate 880, an electronic billboard would have high visibility which makes it an attractive venue for advertising. The Board will discuss and explore the feasibility of such a project, their interest in pursuing this opportunity, a potential design option, and the steps involved in the procurement process. Staff will be seeking direction from the Board regarding whether or not to pursue this particular revenue generating opportunity. Part B). Song Chin-Bendib and John Dominquez will also present the Board with information summarizing the joint work between the City and District staff including scenarios related to access and use options of the new Pactific Sports Complex.

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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To

Cindy M. Cathey, Superintendent

Minutes

With regards to a potential electronic billboard, the Board directed staff to continue this potential revenue stream which could help offset maintenance and operation costs for Pacific Sports Complex and Burrell Field and proceed with the Request for Proposal (RFP) process.

Quick Summary / Staff Recommendation

Discuss, review, and provide staff direction regarding a potential electronic billboard at the Pacific Sports Complex and Burrell Field.

Board Committee

Facilities and Technology Committee: January 30, 2013

Background Information

The District continues to explore a variety of revenue generating options to support the Pacific Sports Complex and Burrell Field, one of the major new construction projects funded by Measure M. One option that is being explored is the concept of an electronic, digital billboard. Given the proximity to Interstate 880, an electronic billboard would have high visibility which makes it an attractive venue for advertising. The Board will discuss and explore the feasibility of the concept and their interest in pursuing such an opportunity. Staff is seeking direction from the Board regarding this particular revenue generating opportunity as well as the optimal procurement process to be followed.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

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Fiscal Impact

Dependent upon scenarios determined by the Board

To

Cindy M. Cathey, Superintendent

Minutes

The Board directed staff to work with the City to develop a plan and agreement regarding maintenance and renovation, and user access preferably keeping the status quo with the City covering the costs or the City and District working together to mitigate operational costs. The Board also stated that if such an agreement is not reached, there will be a delay with the opening of PAC 1 and 2 due to a substantial change in the current status. In addition, it was suggested and the Board agreed to include language that revenue received from the field usage and revenue generation efforts should be dedicated to field maintenance, as well as help with building a Sinking Fund for long-term maintenance such as replacement of artificial turf in 10-15 years. At 9:08 p.m., the Board took a break and returned to open session at 9:18 p.m.

Quick Summary / Staff Recommendation

Discuss and review various scenarios regarding the use of the San Leandro Unified School District Pacific Sports Complex and Burrell Field and provide staff direction on how best to proceed.

Board Committee

Facility & Technology Committee Meeting January 30, 2013

Background Information

The Pacific Sports Complex and Burrell Field project was one of the marquee projects of the Measure M bond approved by the voters in 2010. Prior to the start of the construction for the complex, the District formed the Conceptual Design Team consisting of the District staff, community members, and City staff as well as specialists such as architects. The purpose of the Conceptual Design Team was to identify current and future use of the sports complex and provide input regarding the details of the design. The District also met with the Technical Advisory Group (TAG) comprised of City and District staff. The purpose of this committee was to bring functional experts such as traffic engineering, public works, and parks and recreation staff together to jointly share best ideas, review proposed designs to ensure that there was no interference, but rather enhancements to existing features of the complex. This group also addressed access and use options. Additionally, the City/District Liaison Committee met on May 17, 2012, to receive a presentation regarding six proposed scenarios along with the costs associated with each scenario. The Board will discuss and review the various scenarios and provide direction to staff on how best to proceed.

From

Song Chin-Bendib, Assistant Superintendent Business & Operatons

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Minutes

Trustee Carey reported receipt of the following emails from January 29,2013, through February 2, 2013: From Sukhi Khaira regarding "Finance Committee Agenda - January 31, 2013"; from Mike Katz-Lacabe regarding "SLPD Press Release: Male exposes himself at Jefferson School"; from Judi Burle regarding "What is the Put-Back Process?"; from Mitch Ruby regarding "Finance Committee...plan"; from Sallie Caraballo regarding "Put Back Process and Other Questions"; from David Patusco regarding "Finance Committee Meeting"; from Elaine Prepares regarding "Put Back Process"; from Ana Guzman and Ms. Cyn Tam regarding "What is the Put Back Process?"; from Irene La regarding "When will the next Finance Committee be?" from Diana Wang regarding "When is the next Finance Committee meeting to discuss put backs?" from VSCHOOLZ, Inc. regarding "Technology is Changing Education, and VSCHOOLZ is leading the way!"; from Donna McBride regarding "Wilson Dolphin New"; from Johnny and Phil regarding "3 massive mistakes even smart teachers make that keep them frustrated"; from Yassin Jacob regarding "Union Dues Exception"; from Janet Beck regarding "Music"; from Ebado Ismail regarding "February 2013 Bancroft Banner Newsletter"; from Dan Sherman regarding "TenMarks - The Easiest Way to Improve Math Scores"; and Veronica Sanchez regarding "Garfield Newsletter."

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Minutes

Student Board Member Elisha Feliciano, who won the Rotary Club of San Leandro's Annual Speech Contest, "Peace through Service", was asked to give her speech as part of her Student Board member report. Ms. Feliciano spoke eloquently and movingly about the power of a small act, such as a hug, in turning around a life around, and the ripple effect of an act of kindness and compassion. She also shared highlights of activities at the San Leandro High School main campus and the Fred T. Korematsu campus including: The boys varsity basketball team, has won 17 games and only lost 4 games so far. This Wednesday, they will be playing Castro Valley, with their final home game on Friday The wrestling team finished their tournament by beating Castro Valley (the first time in 10 years), to become league co-champions The Associate Student Body (ASB) and the Octogon Club share the third week of Season of Service Period of Peace. ASB's slogan is " Build the Code, Live the Code" where students propose a code such as "Say excuse me in the hallway" and the codes are posted in every classroom. The Octogon Club's slogan is "Branching out for Peace"; where they created a Peace Tree. Leaves will be available to students to write words of encouragement against bullying and place them on the tree College applications have been completed and we are in the second semester, noting that students have been filling out scholarships, however, with fewer counselors students are having difficulty getting the assistance they need to complete the forms Open House is this Thursday, February 7 at 6:30 p.m. Next week there will be an assembly at lunch recognizing the winter sports, introducing the spring sports and clubs will also share their accomplishments

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Minutes

There was no report.

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Minutes

Superintendent Cindy Cathey announced that at the February 4, 2013, City Council Meeting, the City Council unanimously approved the $1.25 million loan to assist the District with the purchase of the Girls, Inc. property for a school-based health center. She thanked Trustees Katz and Toro for attending the meeting and speaking in support of school-based health centers. At the request of the Superintendent, Assistant Superintendent Debbie Wong reported that she had a meeting today with our medical provider, Alameda Health System (AHS), formally known as the Alameda County Medical Center, as well as Alameda County Health Care Services and a representative from Supervisor Wilma Chan's office. The next meeting will be March 13 where they will begin planning the visionary process around what the school-based health center will look like. The Superintendent announced the following upcoming events: Wednesday, February 6 - Eat out for Education Thursday, February 7 - High School Open Houses: 5:00-6:00 p.m. - Lincoln High School 6:30-8:30 p.m. - San Leandro High School

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Minutes

Trustee Prola reported that the Facilities/Technology Committee met on January 30, 2013, and approved contract amendments which are included on tonight's agenda for Board consideration. The committee had a discussion on the Cary Drive property (in the back of Bancroft Middle School) and the possibility of selling it for a proposed outdoor classroom project. Signage and maintenance at the Pacific Sports Complex and Burrell Field were also discussed as well as possible solar options.

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Minutes

Trustee James reported that the Finance Committee met on January 31 to review the District's current budget situation, discuss the impact of the budget news, and to determine recommended next steps. From that discussion, the committee asked for and received consensus to change the March 19 regular Board meeting to a short meeting, and then facilitate a Community Forum, where the main focus will be to educate the public and all stakeholders about where we are in the budget process with the state, the District's financial future, and seek community input regarding program priorities. A draft budget development timeline is included for review and discussion tonight. The committee is also asking that a survey be placed online, and hard copies be placed at Board meetings to gather information. The committee is also recommending that the Board consider a no Reduction in Force (RIF) policy for our employees at this time. Upcoming Finance meetings include April 25 and May 20.

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Minutes

The following items were pulled from the Consent Calendar: 15a - 2012-2013 Non-Public School/Agency Contracts (Rosato) 15c - Contracted Services Agreement between San Leandro Unified School District and New Frontier 21 Consulting, LLC for Professional Development at Bancroft Middle School (Prola) With those exceptions, the Consent Calendar was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution No. 13-09 Proclaiming February 2013 as Black History Month.

Board Committee

Not Applicable

Background Information

Each year, the month of February is proclaimed Black History Month to raise awareness and honor the contributions and accomplishments that African Americans have made to our history and culture. This year's theme, "At the Crossroads of Freedom and Equality: The Emancipation Proclamation and The March on Washington", honors the efforts of people of African descent to eliminate slavery and inaugurate universal freedom in the United States. The theme, chosen by the Association for the Study of African American Life and History, urges all Americans to study and reflect on the value of African American contributions to the nation. We have encouraged all school sites to prepare and present activities describing the countless ways African Americans have contributed to our nation and our society. Teacher-developed materials, activities, and professionally prepared materials are used with our K-12 students throughout the year with special emphasis during Black History Month.

From

Cindy M. Cathey, Superintendent

Attachments

• Black History Month Resolution PDF · 53.9 KB ViewOpen Black History Month ResolutionDownload Black History Month Resolution

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Attachments

• Certificated Personnel Report PDF · 115.2 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 18.1 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

There is no fiscal impact to the general fund.

To

Cindy Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the student teaching agreement with San Jose State University.

Board Committee

Not applicable

Policy / Code

N/A

Background Information

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested for student teaching agreement with San Jose State University for November 1, 2012 to October 31, 2017.

From

John Thompson, Ed.D., Senior DirectorII-Human Resources

Attachments

• Student Teaching Agreement - San Jose State PDF · 204.3 KB ViewOpen Student Teaching Agreement - San Jose StateDownload Student Teaching Agreement - San Jose State

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Fiscal Impact

$25,871.50 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustee Rosato, Superintendent Cathey and Assistant Superintendent Wong said that some of the non-public agencies the District works with include Spectrum, Stars, Children's Learning Center, as well as, various occupational and speech therapy agencies.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2012-2013 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 11/17/97 $25,871.50 Spectrum Center, Inc. Total $25,871.50

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Spectrum Center, Inc. PDF · 100.0 KB ViewOpen Spectrum Center, Inc.Download Spectrum Center, Inc.

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Fiscal Impact

No cost to the General Fund. $16,933 from ASSETS Core Grant.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Addendum to the Memorandum of Understanding between the San Leandro Unified School District and TeachBar Tutorial Services for the Remainder of the 2012-2013 School Year at San Leandro High School for the ASSETS Program.

Policy / Code

Board Policy 5123 Promotion/Acceleration/Intervention/Retention

Background Information

On September 11, 2012, an MOU between the District and TeachBar Tutorial Services was approved by the Board to provide academic tutorial services through January 31, 2013. The MOU was not entered into for the full year because District Administrative Staff wanted to ensure that attendance and academic goals and targets were met before recommending the MOU be extended through June 2013. District staff are satisfied that all goals have been met for the first half and would like to extend the MOU through June 30, 2013. Evidence for the District's confidence in TeachBar's tutorial services thus far in the SLHS ASSETS (After School Safety and Education for Teens) Program is described below: As part of San Leandro High's after school program, TeachBar provides three tutors which serve on average 21-30 students per day and 70 unique students per week as approximately 60% of the students are repeat visitors. TeachBar covers all science and math topics supporting Geometry, Algebra 2, Pre-Calculus/Calculus and Chemistry the most. The majority of tutor-student interactions range between 18-23 minutes. In addition, tutors perform quick check-ins with most students in the library to answer questions, promote services and build rapport. Students understand and benefit from TeachBar tutors stating, "I come to the library to meet with you because then I know that I will understand the material and pass my class." This high value for repeat student contacts as well as the personal relationships that TeachBar tutors have built with many individual students demonstrates the need for their ongoing services in the library after school program. The library is the mainstay of the After School Program, made possible by the 21st Century ASSETS Federal Grant that the district receives. Now, in the fourth year of a five year grant cycle, the program has enabled our District to transform the library in the after school environment, creating a foundation for student academic success where TeachBar tutors contribute support along with SLHS teachers. The Addendum to the MOU will provide one tutor/two hours/day and two tutors/three hours/day. The cost for services is $27.85/hour. The estimated cost through June 2013 is $16,933.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• TeachBar Addendum PDF · 36.2 KB ViewOpen TeachBar AddendumDownload TeachBar Addendum

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Fiscal Impact

$6,500 from the District Program Improvement Year 3 Corrective Action Budget

To

Cindy M. Cathey, Superintendent

Minutes

In response to Trustee Prola's concern regarding the cost of $6,500 for a one-day in-service, Assistant Superintendent Wong explained that this past November, John Muir Middle School contracted with Dr. Anthony Muhammad, a renown middle school practitioner, to move their PLC efforts forward, and Bancroft would like to secure his services to support their school wide efforts in strengthening a positive and effective academic and socio-emotional school culture utilizing the Professional Learning Community (PCL) approach to accomplish this work. She added that the District's Program Improvement Year 3 Corrective Action Budget will be funding this in-service which includes travel expenses.

Actions

Motion - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement between San Leandro Unified School District and New Frontier 21 Consulting, LLC for Professional Development at Bancroft Middle School for March 8, 2013

Background Information

Bancroft Middle School is seeking to contract with Dr. Anthony Muhammad, renown middle school practitioner and author of Transforming School Culture , to support Bancroft's school wide efforts in strengthening a positive and effective academic and socio-emotional school culture utilizing the Professional Learning Community (PLC) approach to accomplish this work. Dr. Muhammad would work with the Leadership Team in the morning and whole staff in the afternoon. Bancroft will utilize their professional development portion of the Program Improvement, Year 3-Corrective Action budget for this training. This past November, John Muir Middle School had also contracted with Anthony Muhammad to move their PLC efforts forward.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• New Frontier 21-Bancroft PDF · 39.1 KB ViewOpen New Frontier 21-BancroftDownload New Frontier 21-Bancroft

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts for amounts $5,000 or less for fiscal year 2012-2013

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Contracts $5,000 or less for 2-5-13 PDF · 14.4 KB ViewOpen Contracts $5,000 or less for 2-5-13Download Contracts $5,000 or less for 2-5-13

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #13-10 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Resolution No. 13-10 - Obsolete Equipment Form PDF · 1.6 MB ViewOpen Resolution No. 13-10 - Obsolete Equipment FormDownload Resolution No. 13-10 - Obsolete Equipment Form

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Fiscal Impact

Construction management services are paid by Measure B Bond Funds .

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #3 to the O?Connor Construction Management Inc. the construction management (CM) professional services contract, in the amount of $139,915, for the 2013 Modernization Projects to include Muir Middle School Modernization (seismic & windows) and Wilson Elementary School Modernizations (exterior doors, seismic and walkway).

Board Committee

Facilities and Technology Committee: January 30, 2013

Policy / Code

N/A

Background Information

The Board of Education previously approved O?Connor CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond. O?Connor CM was selected to provide CM services for Measure B work to be performed at John Muir Middle, Wilson, Garfield, and Monroe Elementary Schools. On March 15, 2011, the Board approved the contract for CM services with O?Connor CM for the Muir Middle School and Wilson Elementary School Restroom Renovation projects, and the Paint and Light projects at Wilson Elementary School in the amount of $180,000. Subsequently, the Board approved: Amendment #1 on November 15, 2011, in the amount of $14,320, to provide CM services for the Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement. Amendment #2 on December 6, 2011, in the amount of $188,000, provides for CM Services for the summer 2012 classroom painting and lighting at Muir Middle, Garfield Elementary, and Monroe Elementary Schools. The summer 2013 projects CM fee of $139,915 represents 9.5 % of the combined construction budget of $1,472,509. For projects this size and complexity and at multiple construction sites, industry standards for CM fees range from 6-10%. This summer?s construction management scope of services is on the higher end of the range, due to preconstruction plan reviews being performed by the CM and the intensive observation of the seismic retrofit work. Contract Summary Description Amend. Amount Contract Running Total Total Contract Increase Amendment # 0 Original contract: Summer 2011 projects 0 $180,000 0% 1 Muir sewer & Wilson Kitchen summer 2011 $14,320 $194,320 8.0% 2 Summer 2012 projects $188,000 $382,320 112% 3 Summer 2013 projects $139,915 $522,145 190%

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment No.3 - O'Connor Construction PDF · 157.5 KB ViewOpen Amendment No.3 - O'Connor ConstructionDownload Amendment No.3 - O'Connor Construction

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Fiscal Impact

Inspector of Record services are paid by Measure B, Measure M and Measure B Savings.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #5, in the amount of $273,090, to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include additional summer 2013 Bond projects.

Board Committee

Facilities and Technology Committee: January 30, 2013

Background Information

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices assure consistency, continuity, and integrity throughout the projects. On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment #1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved amendment #2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools On September 7, 2011, the Board approved amendment #3 to include: New portable classrooms at Lincoln High School Modifications to a portable classroom for the Adult School On February 28, 2012, the Board approved amendment #4 to include: John Muir MS classroom paint & lights (B) Garfield ES classroom paint & lights (B) Monroe ES classroom paint & lights (B) McKinley ES classroom paint & lights (B) Washington ES classroom paint & lights (B) Fred T. Korematsu Lunch Shelter modifications (B) SLHS CTE phase 2 (B) Pacific Sports Complex & Burrell Field (M) SLHS Pool Facility (M) SLHS Athletic Fields (M) Lincoln HS Athletic site improvements (M) Lincoln HS renovations (B) Lincoln HS multipurpose building (BS) This amendment #5 adds inspection services associated with additional summer 2013 projects to the contract for IOR services with Jerome R. Zalinski. SUMMARY OF SERVICES Project Description & (Measure) Fee 1 John Muir MS Field (M) $51,000 2 Bancroft MS Par Course (M) $1,500 3 Wilson ES Athletic (M) $12,000 4 Seven ES Athletic (M) $56,040 5 Madison ES Additional Restroom(s) (BS) $2,500 6 Madison ES Modernization (BS) $46,750 7 SLHS Modernization (BS) $50,000 8 Muir Middle School Modernization (BS) $19,300 9 Wilson ES Modernization (BS) $5,500 10 Washington ES Classroom Site (BS) $11,400 11 Washington ES Classroom Buildings(BS) $17,100 Total $273,090 (BS=Measure B savings) CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720 Amendment #4 $449,250 $1,105,970 Amendment #5 $273,090 $1,379,060

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment No. 5 - Zalinski IOR PDF · 115.3 KB ViewOpen Amendment No. 5 - Zalinski IORDownload Amendment No. 5 - Zalinski IOR

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Fiscal Impact

$16,000 funded through Measure M.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Chabot College Invoice dated January 25, 2013, for use of the Chabot College Swimming Pool by the San Leandro High School Boys? and Girls? Swim Team due to Measure M rennovation of the SLHS Swimming pool and track and fields projects

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the San Leandro Unified School District Pacific Sports Complex and Burrell Field, the renovation of a new track and field at John Muir Middle School, projects at all school sites throughout the District, and the replacement of the existing obsolete swim center, track and fields located on the San Leandro High School campus with new facilities that meet current standards and program needs. Replacement of the existing swim center, track and field displaced our sports teams and necessitated finding alternative athletic fields and facilities. On August 16, 2012, the Board of Education approved the Chabot College invoices for the use of Chabot?s fields for SLHS Varsity, Junior Varsity and Freshman Football practice Attached is the Request for Use of College Facilities submitted by the District to Chabot College and the Chabot College Invoice for use of the Chabot College Pool for the following timeframe: Use of the Swimming Pool February 4-April 4, 2013 (90 hours) Use of the Swimming Pool April 8-May 16, 2013 (70 hours) Included in the invoice is the cost for the Chabot College Pool Attendant and Lifeguard(s), for a total amount of $16,000.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Chabot College Invoice for Swimming Pool Use PDF · 1.8 MB ViewOpen Chabot College Invoice for Swimming Pool UseDownload Chabot College Invoice for Swimming Pool Use

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Fiscal Impact

The project will be funded by Measure M and Measure B Savings Local Bond Funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Madsen & Associates proposal for security cameras at SLUSD Pacific Sports Complex and Burrell Field in the amount of $14,645 (Measure M) and Bancroft and John Muir Middle Schools (Measure B Savings) in the amount of $18,850, for a total of $33,495.

Board Committee

Facilities and Technology Committee: January 30, 2013

Background Information

Safety and security at all the San Leandro Unified School District sites is a high priority for the Board of Education. Part of the budget developed for the SLUSD Pacific Sports Complex and Burrell Field Measure M project includes security cameras. Additionally, the Board of Education approved security cameras at Muir and Bancroft Middle Schools as a Measure B Savings priority project. Madsen & Associates has provided the District with Surveillance System proposals for each of these projects, which would include a variety of professional services, including developing a site plan for meetings; performing site surveys and creating design documents, and assisting with the bidding and construction phases, and training of District-authorized users. The proposal for Bancroft and John Muir Middle Schools is $18,850 and the proposal for SLUSD Pacific Sports Complex and Burrell Field is $14,645, for a total of $33,495.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Burrell Field Security Camera Proposal PDF · 18.4 KB ViewOpen Burrell Field Security Camera ProposalDownload Burrell Field Security Camera Proposal
• Muir & Bancroft MS Security Camera Proposal PDF · 20.6 KB ViewOpen Muir & Bancroft MS Security Camera ProposalDownload Muir & Bancroft MS Security Camera Proposal

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Fiscal Impact

None but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2012-2013.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Assistant Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?. Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Bond $15,000 or Under Worksheet PDF · 88.1 KB ViewOpen Bond $15,000 or Under WorksheetDownload Bond $15,000 or Under Worksheet

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To

Cindy M. Cathey, Superintendent

Minutes

The Board reviewed and discussed the recommendation from the Finance Committee on the Budget Timeline and the Community Input Process, with the Board accepting the recommendation to have no Reduction in Force (RIFs)/layoffs in 2013-2014 and hold a Community Forum on Tuesday, March 19, 2013, to address programs, priorities, and to add a Finance Committee meeting on April 25, 2013, to discuss, review and implement what was received at the March 19, 2013, Community Forum. Following the discussion, Dr. John Thompson, Senior Director II, Human Resources, clarified that the no RIF commitment meant that the Board would implement the cuts in 2013-2014 without issuing RIFs, with Trustee James noting that the recommendation is not superseding previous Board actions.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Reveiw and Discuss the recommendations from the Finance Committee and provide staff direction on how to proceed.

Board Committee

Finance Committee meeting, January 31, 2013

Background Information

At the Board meeting on January 29, 2013, Assistant Superintendent Song Chin-Bendib, provided the Board with the key components of the Governor's 2013-2014 proposed budget. Of particular note, the presentation included the good news that mid-year cuts would not be needed due to the passage of Proposition 30 and a better-than-expected state fiscal picture. The presentation also included: how California lags significantly behind the nation in per pupil spending, Proposition 98 minimum funding guarantee, and the Local Control Funding Formula (LCFF). The LCFF is the Governor's effort to make sweeping changes to California's school finance system. The LCFF proposes replacing the revenue limit and most categorical programs into the funding formula and allowing flexible use of the funds for any educational programs. There are more than 24 Categorical Programs that would be included in the LCFF some of which are: Economic Impact Aid (EIA), ROP, Adult Education, Instructional Materials Fund, Partnership Academies, to name a few). There is much work to be done at the state level to bring clarity to the LCFF and the fiscal impact to local school districts. At this point, the impact of the LCFF is not known. Districts will develop their 2013-2014 budgets based upon direction from the County Office of Education. In preparation for budget development for the 2013-2014 school year and two subsequent years, the Finance Committee met on January 31 to review the District's current budget situation, discuss the impact of the budget news, and to determine recommended next steps. From the discussion of the committee, chaired by Trustee Lance James, it is clear that the committee favors doing all that can be done to avoid employee layoffs. The recommendations of the committee including a process to seek community input regarding program priorities and a budget development timeline will be presented to the full Board for discussion. The draft timeline is attached.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• 2012-2013 Budget Timeline PDF · 80.7 KB ViewOpen 2012-2013 Budget TimelineDownload 2012-2013 Budget Timeline

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Fiscal Impact

AEC Donor Wall to be funded through Measure B.

To

Cindy M. Cathey, Superintendent

Minutes

Robin Michel, Communications Outreach Specialist, Measure B, explained that staff was recommending that the Board approve the location of the donor wall which will be placed at the south entrance into the theater lobby, relocating the glass case that is currently there. It was also noted that the proposed design would include a Lucite or Plexiglass frame mounted to the wall with an imprinted linen insert that would provide the best flexibility allowing for annual updating at a modest cost, and fall within the budgeted amount (approximately $3,000) that is currently in the Arts Education Center budget as seed money to fund the donor wall.

Actions

Motion - Motion made by Lance James and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the proposed type of donor wall and location for the Arts Education Center.

Board Committee

Facilities and Technology Committee: January 23, 2013

Background Information

In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond that is providing new construction to address overcrowding at San Leandro High School and modernization projects at all school sites throughout the San Leandro Unified School District. Two of the major new construction projects funded by Measure B is the District Parking Lot at San Leandro High School (formerly the PG&E lot) and the Arts Education Center (AEC) at San Leandro High School. The AEC, which was built where the old SLHS parking lot once existed, includes a 552-seat theater for school and community use. During negotiations for the PG&E lot, it was agreed that the District would recognize the utility company with a plaque at the $50,000 donation level. In order to recognize PG&E in a timely manner, a bronze plaque approved by the Board of Education and PG&E (with no monetary amount listed) was installed in the theater lobby in January 2011. However, in an ongoing effort to develop a donor wall that could potentially create revenue for the Arts Education Center, the Facilities & Technology Committee has discussed this project at four different meetings: July 11, 2012; August 18, 2012; September 19, 2012; and January 23, 2013. At some of these meetings, various stakeholders have been in attendance, including SLED President Deborah Cox, Friends of the Theater President Jeni Engler, AEC Facilities Supervisor Dustin Brown and AEC Consultant Diane Dragone. At these meetings, staff and the F&T Committee have discussed and considered the following: 1. Donor wall location 2. Purpose of wall, who to recognize & donor levels 3. Should the display promote other programs within the facility/District? 4. Could the display be used as a tool to move donors to a higher level of giving? 5. Could the District use this display to cultivate major gifts in the future? 6. Design & timeline 7. Cost (donor walls can run $3,000 - $50,000 ) Currently, we have approximately $3,000 in the AEC budget as seed money to fund the donor wall. Staff recognizes the potential to develop a giving campaign that would result in sponsorships for the wall. For example, if we successfully identified three to five top donors, at various levels (such as: 3 sponsors x $10,000 = $30,000, or 5 sponsors x $5,000 = $25,000, etc.) the sponsorships could cover the cost of the wall and installation, and provide some revenue. However, the District needs to close out the Arts Education Center Project as soon as possible. Developing a campaign (i.e. Annual Giving, Capital Campaign, Cumulative Giving, Ongoing, Endowment, etc.) and securing sponsorships takes time and resources we do not have. Staff now recommends that we use the budgeted amount to create a donor wall that could be easily updated on an annual or biannual basis, as needed. This display would allow flexibility for development of a campaign, should a campaign be desired in the future. A proposed design would include a Lucite or plexiglass frame mounted to the wall with an imprinted linen insert that would provide the best flexibility allowing for annual updating at a modest cost ($300-$400), and fall within the budgeted amount (approximately $3,000 estimate). The recommended location is on the wall by the south entrance into the theater lobby (closer to the doors opposite the Career Technical Education Center).

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

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Minutes

Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 9:55 p.m. in memory of Barbara Brown, who officially retired from the District in 2004, and served in many different roles at San Leandro HIgh School, including dean, history teacher, activities director, vice principal and summer school principal for many years.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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