Regular Board Meeting

Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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Quick Summary / Staff Recommendation

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

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Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the Regular Board meeting agenda for January 29, 2013.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for January 29, 2013.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

The Carlston Family Foundation endeavors to find educators who demonstrate the value of knowledge through their commitment to their students' academic successes and who have had a profound life changing academic influence on their students. Each year, the Foundation honors five California public school teachers nominated by former students who believe the teacher has had a life-changing impact on their lives by providing them inspiration, motivation and the academic skills they needed at a critical point in their young lives. This year, San Leandro High School History/Social Science teacher, Leo Ocon, was selected to be among the five honorees. Each outstanding teacher was honored at the Educational Symposium and Outstanding Teacher of America Award Ceremony and received $15,000, and $5,000 for his/her school. Tim Allen, Executive Director of the Carlston Family Foundation, awarded San Leandro High School $5,000 on behalf of Leo's accomplishments, adding that Leon Ocon is now joining an elite group of 55 teachers who are effective, inspirational and life changing. In addition, the Superintendent and Board of Education awarded Leo Ocon with a commendation for his achievement. Mr. Ocon said that "It is a very humbling experience, describing how the past few months have been "a powerful experience" to be selected with other teachers and hear the stories of the other four students who lives were impacted by his fellow educators. Referencing the Carlston Family Foundation's offer to provide professional development by bringing in the outstanding educators, Mr. Ocon encouraged the District "to look at working closely with the Carlston Family Foundation to help young teachers each and every day."

Quick Summary / Staff Recommendation

The Carlston Family Foundation endeavors to find educators who demonstrate the value of knowledge through their commitment to their students' academic successes and who have had a profound life changing academic influence on their students. Each year, several teachers are chosen to represent this elite group of educators for their excellence in education and for being positive role models. This year, San Leandro High School History/Social Science teacher, Leo Ocon, was honored at the Educational Symposium and Outstanding Teacher of America Award Ceremony. Tim Allen, Executive Director of the Carlston Family Foundation, will award the school $5,000 on behalf of Leo's accomplishments. In addition, the Superintendent and Board of Education will award Leo Ocon with a commendation for his achievement.

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Minutes

Debbie Wong, Assistant Superintendent, Educational Services, provided a report on the District's Safe Schools Action Plan: Building Safe and Inclusive Schools for All Students, Families, and Staff. The presentation included the Safe Schools Committee's best thinking to accomplish work in the following three goals: Welcome, Celebrate, and Support Our LGBTQ Students, Families, and Staff Educate the School Community: Staff Development Safe Schools Curriculum: Revise, train and support staff delivering curriculum Assistant Superintendent Wong also reported that in addition to the goals, the Safe Schools Committee wanted to begin working on other needs such as: Replace a school family event with an LGBTQ event Develop a list of staff to train, model, and support teachers in delivering classroom lessons Provide a list of staff to train, model, and support teachers in delivering classroom lessons Provide time at school sites to explore, study, decipher, discuss, collaborate around the Safe Schools curriculum Identify current role models for young students Substitute some of the elementary ELA stories with safe school lessons from the "May Do" binder The Assistant Superintendent acknowledged the twenty-five members of the San Leandro Unified Safe Schools Committee, who are dedicated to creating safe and inclusive environments for every student, adding that last year the District's safe schools work was recognized by the City of San Leandro. The Board thanked staff for the presentation, acknowledging the importance of the work that helps remove prejudice and bullying and promotes safety, self-worth and support students to be who they are.

Quick Summary / Staff Recommendation

Debbie Wong, Assistant Superintendent, Educational Services, will provide a report on the District's Safe Schools Action Plan: Building Safe and Inclusive Schools for All Students, Families, and Staff. The presentation will include the Safe Schools Committee's best thinking to accomplish work in the following three goals: Welcome, Celebrate, and Support Our LGBTQ Students, Families, and Staff Educate the School Community: Staff Development Safe Schools Curriculum: Revise, train and support staff delivering curriculum

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Minutes

The Assistant Superintendent Business & Operations, Song Chin-Bendib, provided a presentation on Governor Brown's proposal for the 2013-2014 State Budget and K-12 Education. The presentation included any projected impact of the Governor's proposed budget on the San Leandro Unified School District. This presentation included a discussion of the proposed Local Control Funding Formula (LCFF), and other relevant fiscal information from the proposal. The LCFF would replace revenue limits and most categorical program funding. Based on the formula, the funding would generally be flexible and could be used for any educational purpose. Major LCFF elements include: Basic Grant Supplemental (weighted) Grant Concentration (weighted) Grant Augmentations to the Base Grant Add-ons to formula Separately funded programs Hold-harmless and transition Paraphrasing words from Ken Hall, founder of School Services of California, Assistant Superintendent Chin-Bendib, concluded by saying: Yes we have passage of Proposition 30, but we are not out of the woods yet Key is to manage your expectations Don't give away tomorrow's opportunities This is a once-in-a-career opportunity to redesign the delivery model needs for tomorrow Recognize even the more modest recovery The Trustees expressed their frustration on not knowing the details of the budget, and posed clarifying questions regarding the Regional Occupational Program, the difference between the weighted student formula from last year and to this year, and revenue limit deficits which were address by staff. With regards to any monetary impact to Adult Education, staff will respond to the Board by the end of the week. PUBLIC COMMENTS Carol Delton, San Leandro Teachers' Association (SLTA), commented on Measure L income not affected by the potential lawsuit, asking if staff could research whether it could be counted in future budgets. She also commented on K-3 CSR funding. Following public comments, The Board took a short break at 8:46 p.m., returning at 8:53 p.m.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District The Assistant Superintendent Business & Operations, Song Chin-Bendib, will provide a presentation on Governor Brown's proposal for the 2013-2014 State Budget and K-12 Education. The presentation will include any projected impact of the Governor's proposed budget on the San Leandro Unified School District. This presentation will include a discussion of the proposed Local Control Funding Formula (LCFF), and other relevant fiscal information from the proposal.

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Minutes

Trustee Carey reported receipt of the following emails from December 11, 2012, to January 28, 2013: From Dan Martin regarding "Dirty Hallways"; from Robin Michel regarding "Board Meeting Highlights from December, 4, 11, and January 15," "Message from the Superintendent," "Need a Perfect Holiday Giver? Why not bet on a Burrell Brick!," "Press Release: Public Invited to West Coast Showing of the Prestigious 2012-13 AP Art Studio Exhibit at the San Leandro Arts Education Center"; from Georgette Jackson regarding "McKinley Bulletin"; from NRSI regarding "5 Powerful Reading Interventions That Work!," "4 Powerful Reading Interventions That Work," "Help Dyslexic Students Finally See the Words"; from Elaine Tesoro regarding "Weekly Bulletin December 17, 2012-December 21, 2012," "Weekly Bulletin January 14-January 18,2013," "Weekly Bulletin January 21 - January 25, 2013," and "Weekly Bulletin January 28 - February 1, 2013"; from Dr. Marie Carbo regarding "PRO=High Reading Gains! Free Trial!"; from Unique Holland regarding "Happy Holidays from ACOE"; from Monthly Teacher Newsletter regarding "Busy Teacher Monthly Guide to Lesson Plans, Worksheets and Printables," and "7 Teacher Resources That We Can't Live Without!"; from Dr. Bruce Sliger regarding "Live Grant Writing Webinars for Educators," and "Update: Grant Writing Webinars for Educators"; from Anthony Sodoro regarding "Partners in Education"; from Patrick Thomas regarding "Can I Send You Some Customers?"; from Jonathan Sherr regarding "SLTA Updates/Bargaining Survey"; from Sukhi Khaira regarding "Facilities and Technology Committee Agenda - January 9, 2013, and January 23, 2013," from Ebado Ismail regarding "January 2013 Bancroft Banner Newsletter"; from Stephen Cassidy regarding ""Bonta's First Bill (AB 59) Protects School District Funding"; from John Stossel regarding "A Special Offer for Educators"; from Lee Wirt regarding "Eagle Eye"; from Myrna Hernandez regarding "Washington Parent Newsletter"; from JK Thomas & Associates regarding "Explicit Instruction for Writing with Anita Archer"; Mike McMahon regarding "CCCBA & ACSBA Joint Event - January 17, 2013 - Governor's Budget Proposal"; from Mary Patterson regarding "Classified Posting"; from Veronica Sanchez regarding "Garfield Newsletter"; from Rick Richards regarding "Carlos Santana Visited San Leandro High School," and "Keep Music Rockin' Foundation- Save the Date"; from Carol Delton regarding "Upcoming Finance Committee Meetings"; from Dr. Johnny Alvarado regarding "CA Educators - 1 day seminar - 3 graduate units - register now - several locations"; from Mia Ousley regarding "The Broadmoor Beacon - January/February 2013," from Mike Katz-Lacabe regarding "CA Political News: San Leandro School District Intentionally Violates States Law...," "Daily Review: San Leandro Pulls Back Program Cuts after Pass of Prop. 30," and "White House's Executive Orders on Guns' Impact on Schools"; from Steven Seigel regarding "Meeting Request from Steve at BSM"; from VSCHOOLZ, INC regarding "Technology is Changing Education, and VSCHOOLZ is Leading the Way!"; from Mary Baker regarding "Brand New Beauty Company"; from Dan Sherman regarding "TenMarks - The Easiest Way to Improve Math Scores"; from Maria Carvalho regarding "Lincoln High Newsletter"; from Garry Grotke regarding "Anvita's Essay - Dr. MLK Oratorical Festival"; from Mills Teacher Scholars regarding "Mills Teacher Scholars January Update"; from Kristen Yasukawa regarding "Community Leader Discussion on Health & Weight of the Nation Film - March 12"; and from Yassin Jacob regarding "Request."

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Minutes

Student Board member Elisha Feliciano updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: Season of Services kicked off its 10-week campaign on January 23, reporting that through her project "One Love" she collected 2,685 letters which were distributed to every student during their second period class. She personally thanked Trustees Prola and Carey for writing their letters. In addition, she reported: Events for week one included a "Flash Mob" where a group of students came together in the quad and did a chant for peace, and the Black Student Union's theme was "With Unity, We Find Knowledge and Wisdom " Week two is "No Name Calling Week" and Club Rainbow's theme, "Think Outside the Gender Box" This Friday a free screening of " Straightlaced " will be shown at the Arts Education Center, adding that she has seen the film and highly recommends that the Board see the film, if possible A new semester has started and students are determined to work harder to improve grades from last semester February 1 is "Power Pride Friday," where on the first Friday of every month students dress up to show their pirate pride and support for our sports teams Prom will be May 4 at the Galleria in San Francisco

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Minutes

Anita Waldron, San Leandro Teachers' Association Vice President and bargaining chair commented on the Governor's proposal for the 2013-204 state budget and K-12 education, sharing how concessions made by SLTA have personally impacted her. In addition, she reported on some of the SLTA activities including: Today was a Professional Development workshop where Tracey Levy demonstrated how to make a Peace Quilt, which is a visual way to reflect students' lives through Season of Service, Period of Peace February 5, a CTA staff person will be giving a presentation on child abuse and neglect Last Wednesday, three bargaining team members attended the Alcosta coordinating bargaining session in Concord January 18 was Mid-year Planning Day, commending both bargaining teams and the Board for recognizing the value of such a day Two SLTA members, Tracey Levy and Linda Campfield conducted a "One Warm Thing" campaign where site reps bring a decorated box and collect new "warm things", reporting that this December, twenty-nine large bags were given to Davis Street Community Center SLTA President Jon Sherr and she are in the process of tallying the bargaining surveys, adding that for those who have not seen the survey, she can forward a copy to the Superintendent Ms. Waldron extended an invitation to the Board to attend the Alcosta school board breakfast on February 23

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Minutes

Superintendent Cathey acknowledged Assistant Superintendent Debbie Wong and Curriculum and Instruction Director Mike Walbridge for all of their work towards preparing to bring teacher teams together to plan our path towards the transition to Common Core. Elementary ELA and Math teams met on January 23, secondary math met today, and secondary level ELA and History/Social Science will meet on Thursday, January 31. In addition she reported that: The District Office will be relocating to temporary housing while HVAC, roofing, etc. repairs are made to the building. The plan has been presented to the Facilities and Technology Committee and District staff, adding that meetings are currently underway to meet with each department to determine any special considerations not yet identified She attended the San Leandro Chamber installation dinner, stating that it was a very worthwhile evening and the San Leandro Education Foundation was acknowledged for all of their work A free screening of Straightlaced will be shown on Friday, February 1 at the AEC. Doors open at 7 p.m. and the screening starts at 7:30 p.m. The Finance committee will meet on Thursday, January 31, 6:00 p.m. at the District Office New Board Orientation will be tomorrow, January 30 at the District Office. 5:30 p.m. with Human Resources and Business and Operations The San Leandro High School Parent Equity Committee hosted the Educational Summit for Students and Parents on Saturday, January 26, where approximately 300 people (many of them students) attended. Among the presenters were keynote speaker Dr. Ammar Sahali, and AJ Williams. The City hosted a Martin Luther King Jr. Oratorical Festival on Monday, January 21 at the Marina Community Center. There were about 26 student participants. It was an excellent event.

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Minutes

Trustee Katz-Lacabe reported that the Facilities & Technology Committee met on January 23, 2013. The committee discussed Change Order #3 to the construction contract with F&H Construction for the San Leandro High School Swim Center, Drainage and Fields projects, Amendment #5 to the architectural services contract with AEDIS Architects for the San Leandro High School skylight structural calculations, and Amendment #8 to the service cont5ract with Vista Environmental consulting Group to include hazmat consulting services for 2013 projects and are on tonight's agenda for Board consideration.

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Minutes

With the exception of Consent Item 11b, Resolution No. 13-07 In Support of Assembly Bill 59 to Protect District Funding, which was approved earlier, the Board approved the remaining Consent Items.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on January 15, 2013.

Attachments

• January 15, 2013, Minutes PDF · 177.4 KB ViewOpen January 15, 2013, MinutesDownload January 15, 2013, Minutes

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To

Board of Education

Minutes

The Board moved this item up to following public comments from Mr. Jim Oddie, District Director, Assembly Member Rob Bonta's Office, and adopted Resolution #13-07 in Support of AB 59 to Protect School District Funding.

Actions

Motion - Motion made by Lance James and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve Resolution #13-07 in Support of Assembly Member Rob Bonta's AB 59 to Protect School District Funding.

Background Information

Assembly Member Rob Bonta representing the 18th Assembly District which includes Alameda, San Leandro, and Oakland introduced a bill to clarify that existing law authorizes school districts to assess parcel taxes in accordance with uniform property classifications, protecting existing revenue options for local school districts to continue to provide educational opportunities in the face of ongoing state budget difficulties. The Board of Education thanks Assembly Member Bonta for his support of San Leandro Unified School District and public education across the state. Resolution #13-07 formally declares full support of AB 59 by the Board of Trustees. Resolution #13-07 is attached along with a copy of Assembly Bill 59.

From

Cindy M. Cathey, Superintendent

Attachments

• Resolution #13-07 In Support of Assembly Bill No. 59 PDF · 40.6 KB ViewOpen Resolution #13-07 In Support of Assembly Bill No. 59Download Resolution #13-07 In Support of Assembly Bill No. 59
• Assembly Bill No. 59 PDF · 116.2 KB ViewOpen Assembly Bill No. 59Download Assembly Bill No. 59

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Attachments

• Certificated Personnel Report PDF · 75.4 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 10.3 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

Amendment to the June 2012 contract with an additional $3,500; funding will be from Program Improvement Year 3 Corrective Action budget. The hourly contracted rate would be approximately $130 per facilitator, which includes planning/preparation time and facilitation.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Amendment to the Contracted Services Agreement Between San Leandro Unified School District and Napa, Solano, Contra Costa Educational Support Team Services for Mathematics Institute Day 2 at San Leandro High School for January 25, 2013

Policy / Code

Education Code 52055.57

Background Information

As required for a district in Program Improvement Year 3 Corrective Action, in June 2012, the District contracted services with Napa, Solano, Contra Costa (NSCC) Educational Support Team Services as our District Assistance Intervention Team (DAIT) for technical assistance to revise the Local Educational Agency (LEA) Plan submitted March 10, 2012. As part of the agreement, NSCC must monitor progress along our LEA Plan. The scope of work included technical assistance for the state monitoring reports, five monitoring sessions at every school site throughout the school year, and review and rate LEA action steps. For the past several months, the DAIT Team has been conducting classroom visitations in our schools with the outcome to strengthen classroom instruction and show progress along the LEA Plan. The DAIT Team has recommended a mathematics institute for San Leandro High School Math Department to engage the teachers and site administrators in strengthening mathematics instructional practices, understanding the most recent research on mathematics instruction, and engaging in the upcoming mathematics common core state standards. They held the institute on December 18, 2012 and did not complete the agenda. It was recommended by both the DAIT Team and Math Department to have a second day as soon as possible. The date for the institute was exchanged with the DAIT Math Visitation for January 25, 2013. The DAIT team includes two facilitators and one recorder. The cost of this second all day institute is $3,500. The agenda for this day includes: Sharing how the implementation of agreed upon lesson structure and instructional strategies is going Reviewing 90/90/90 schools article and discuss its relevance to math instruction Reviewing research on the efficacy of explicit instruction Reviewing Smarter Balanced assessments to determine specific implications for instruction Modeling algebra lessons

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Napa-Solano-CC PDF · 35.4 KB ViewOpen Napa-Solano-CCDownload Napa-Solano-CC

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District, Alameda County Office of Education, and Bay Area American Indian Council, dba Indigenous Nations Child and Family Agency for Implementation of the Title VII Indian Education Program for the 2012-2013 School Year

Background Information

In collaboration with Alameda County Office of Education as Lead Agency for the Title VII Indian Education Grant and with Hayward USD and San Lorenzo USD, San Leandro would like to participate as a member of this consortium to work with the Bay Area American Indian Council, dba Indigenous Nations Child and Family Agency, to provide our Native American students in gardes K through 12 and their families academic support, tutorial services, and cultural activities. We have eligibility forms in our district parent handbook, provide referrals for services, and provide classroom and meeting space for tutoring and other related activities. The agency provides homework help, tutoring in math and language arts, college preparation assistance, cultural activities, and a summer enrichment program. There is no cost to the district.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Title VII MOU PDF · 69.7 KB ViewOpen Title VII MOUDownload Title VII MOU

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Fiscal Impact

No Cost to the General Fund; $9,500 from Roosevelt's Supplemental Hourly Intervention Budget. (Breakdown: $625/student; Sylvan teacher hourly: $20.42/hour)

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Sylvan Learning Center for Mathematics Intervention at Roosevelt School for the 2012-2013 School Year

Background Information

Roosevelt School is seeking to contract with Sylvan Learning Center again this school year for 8 weeks beginning February 4th for thirteen 4th and 5th grade students identified as needing additional mathematics support on site at Roosevelt. Sylvan will provide the teachers, all curriculum and support materials needed, and a free mathematics computer program. Services will be after school four days per week for an hour for 30 days. As part of an "in-kind" service, Sylvan will be providing a parent workshop called "Forgotten Math" in March. This is the third year using Sylvan to provide these after school services. The results from last year showed that 70% of the 16 participating students grew on the 2012 STAR Math Content Standards Test (CST). Roosevelt is utilizing their Supplemental Intervention Hourly budget to focus on mathematics support. Sylvan Learning Center is also a state approved supplemental educational service provider that our District uses for our program improvement schools.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Roosevelt-Sylvan contract PDF · 59.8 KB ViewOpen Roosevelt-Sylvan contractDownload Roosevelt-Sylvan contract

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Fiscal Impact

No Cost to the General Fund; $39,038 from the GEAR UP Grant 442.5 instructional hours (59 days at 7.5 tutoring hours) x $45/hour=$19,913 375 site coordinator hours (25 hours/week for 15 weeks) x $35/hour=$13,125 60 Non instructional hours (preparation, meetings, debrief) x 5 instructors x $20/hour=$6,000

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Achieve Learning and Resource Center, Inc. for Tutorial Services for the SLHS GEAR UP Program from February Through June, 2013

Background Information

The District's GEAR UP Program has been working with the same grade level of students providing academic services since these students were in 7th grade. They are now 11th graders. The goal of the program is to build within them a college/career-going culture. Achieve Learning and Resource Center, Inc. is a local non-profit organization that provides tutoring and test preparation services. Based in Oakland, their mission is to provide high quality, affordable education that meets the needs of students in the community. GEAR UP is currently partnering with Achieve Learning to provide test preparation through the San Leandro High School SAT Academy, which has approximately 130 students enrolled and attending. Achieve Learning has consistently exhibited professionalism and the ability to coordinate our program and the other programs that we have observed. For this reason, GEAR UP would like to extend their work to include tutorial services. Many San Leandro High School students have areas where they are lacking academic skills or struggling with some of the courses in which they are enrolled. Our tutoring program would offer support in mathematics (Advanced Algebra II/ Trigonometry, Pre-Calculus, Calculus, and Geometry) and science (Physics and Chemistry). The program would also be adding Environmental Science for the Spring Semester. GEAR UP Tutorial Model The program would run Monday-Thursday from 3:15pm-5:30pm. During that time tutors would provide one-to-one and small group tutoring and homework help which includes teaching mini-lessons. Students would be grouped with tutors by subject at a 8:1 ratio. With this configuration, they would be able to serve up to 160 students this semester. Students would have an opportunity to get tutoring in two subjects per day. Sessions would be open to all 11 th grade students, however, those who received a grade of "C" or below during the Fall semester 2012 will be given priority. In order to continue to carefully monitor our program, keep parents aware of their student's progress, and make connections to the student?s school day, the Achieve Learning Program Coordinator will monitor the daily tutorials, meet with classroom teachers, track student attendance and progress, and communicate regularly with parents and GEAR UP staff. Students in this program are those that need additional time, space, and structure necessary to improve their academic achievement. Those who sign-up for the program must agree to attend all tutoring sessions two-days a week. Attendance is monitored, parents are called after each absence and are given attendance and progress reports twice per semester. Achieve Learning has also committed to contributing $3,000 in matching funds in the form of: $1000 for materials, student incentives $2,000 for Administrative costs

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Achieve Learning Tutoring contract PDF · 133.3 KB ViewOpen Achieve Learning Tutoring contractDownload Achieve Learning Tutoring contract

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Acceptance of Donations for January 29, 2013

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Donations 1-29-13 PDF · 13.6 KB ViewOpen Donations 1-29-13Download Donations 1-29-13

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Fiscal Impact

$27,992.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed for the 2012-2013 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 02/13/09 $1,056.00 Progressus Therapy, LLC # 2 05/25/99 $704.00 Progressus Therapy, LLC # 3 11/17/97 $24,000.00 Spectrum Center, Inc. # 4 6/4/99 $2,232.00 Children?s Learning Center - 30 day placement. Adding $2,232.00 for Language/Speech (indiv/grp) services to original contract dated 8/10/12 for $33,660.00. Revise contract to $35,892.00 Total $27,992.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Progressus Therapy, Inc. PDF · 198.3 KB ViewOpen Progressus Therapy, Inc.Download Progressus Therapy, Inc.
• Spectrum Center, Inc. PDF · 94.2 KB ViewOpen Spectrum Center, Inc.Download Spectrum Center, Inc.
• Children's Learning Center PDF · 99.3 KB ViewOpen Children's Learning CenterDownload Children's Learning Center

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #13-08 annual accounting for School Facilities Fees for the fiscal year 2011-2012 (Developer fees).

Policy / Code

Government Code Sections 66001 and 66006.

Background Information

Government Code sections 66001 and 66006 imposed detailed requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to make an annual accounting of those fees available to the public at the end of the fiscal year. The attached report provides additional detailed information of the developers? fees which was already made public as part of the Unaudited Actuals report on September 11, 2012. In addition, Section 66001 requires each district collecting development fees to make additional findings every five years about any fund in which those fees remained unexpended at the end of a fiscal year. The District has expended the fees that are collected annually. Attached are the following: Resolution regarding accounting of development fees for 2011-2012 Fiscal Year Exhibit A Exhibit B San Leandro USD Fund 250 Capital Facilities 2011-2012 Fund 250 Capital Facilities Fund Project Cost Report as of June 30, 2012 By disclosing the reports, the District will have met the requirements of Government Code sections 66001 and 66006.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Resolution #13-08 - Annual Accounting of Developer Fees PDF · 93.3 KB ViewOpen Resolution #13-08 - Annual Accounting of Developer FeesDownload Resolution #13-08 - Annual Accounting of Developer Fees
• Capital Facilities Report and Cost Report PDF · 422.6 KB ViewOpen Capital Facilities Report and Cost ReportDownload Capital Facilities Report and Cost Report

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts for amounts $5,000 or less for fiscal year 2012-2013

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts under 5,000 1-29-13 PDF · 16.9 KB ViewOpen Contracts under 5,000 1-29-13Download Contracts under 5,000 1-29-13

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Fiscal Impact

Funded through Measure M and Measure B Bond Funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Change Order #3 to the Construction Contract with F&H Construction in the amount of $55,456 with F&H Construction for the San Leandro High School Swim Center, Fields, Grading and Drainage Projects.

Board Committee

Facilities and Technology Committee: January 23, 2013

Background Information

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code. On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. Seven (7) bids were received for the project. The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000. On July 17, 2012, the Board of Education created the Measure B San Leandro High School (SLHS) Grading & Drainage project and approved the construction contract with F&H Construction, Inc. On November 6, 2012, the Board of Education approved Change Order #1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill. On January 15, 2013, the Board of Education approved Change Order #2, in the amount of $20,249, to address field conditions and to improve safety, increase value, flexibility and/or functionality. Change Order #3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and perform additional exploratory excavation to expose and hand dig around unknown underground utility conditions. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $10,186,000 $10,186,000 0% CO #1 $37,136 $10,223,136 0.36% CO #2 $20,249 $10,243,385 0.56% CO #3 $55,456 $10,298,841 1.13% Budget Summary SLHS Swim Center and Fields, Grading and Drainage Projects Soft Cost Budget (Site Costs ? Construction Management (CM); Program Management (PM); Architects , Planning, Construction Testing, Construction Inspection, Furniture, Fixtures & Equipment) $4,021,903 Hard Cost Budget Construction Construction Contingency (5%) $10,635,000 $10,186,000 $449,000 Project Contingency $230,407 Total Project Budget $14,887,310

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Change Order #3 - F&H Construction PDF · 104.9 KB ViewOpen Change Order #3 - F&H ConstructionDownload Change Order #3 - F&H Construction

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Fiscal Impact

Architectural services are funded by local Measure B Bond and State Grant funds. The additional cost would come from the financial reserves and any potential future savings.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #6 for $4,400 to the design services contract with AEDIS Architects to change the design services for the engineering calculations for the skylights at San Leandro High School.

Board Committee

Facilities and Technology Committee: January 23, 2013

Background Information

The Board of Education previously approved AEDIS Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. The original Contract was entered into on September 6, 2007, between AEDIS Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools. Subsequently The Board approved: Amendment #1, in the amount of $470,654, on November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract. Amendment #2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools. Amendment #3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E. Amendment #4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School. Amendment #5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed. Amendment #6, in the amount of $4,400, is to provide architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe. Contract and Fee Summary Item Description of Services Item Amount Running Total Original Contract Modernization at SLHS, McKinley, Roosevelt, Washington $1,045,588 $1,045,588 Amend. #1 Modernization at Bancroft MS $470,654 $1,516,242 Amend. #2 Modernization at Garfield & Monroe $121,532 $1,637,774 Amend. #3 Classroom Paint and Lights Washington Buildings C & E $18,810 $1,656,584 Amend. #4 Measure B Savings Mod. San Leandro HS $243,896 $389,562 $2,046,146 Replace Portables at Washington ES $145,666 Amend. #5 Washington ES Change from Portables to Modular Classrooms $29,000 $2,075,146 Amend. #6 Engineering Calculations for San Leandro HS skylights $4,400 $2,079,546

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #6 - AEDIS Architects PDF · 40.0 KB ViewOpen Amendment #6 - AEDIS ArchitectsDownload Amendment #6 - AEDIS Architects

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Fiscal Impact

Professional Services are paid through local Measure B Bond and State grant funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #8 in the amount of $78,670 to the Vista Environmental Consulting Professional Services Agreement to provide hazardous material survey, design, and oversight for additional work at the Muir Middle School, Wilson, Washington and Madison Elementary Schools and the San Leandro High School Modernization projects.

Board Committee

Facilities and Technology Committee: January 23, 2013

Background Information

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond. The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects. Subsequently, the Board approved: Amendment #1 on November 6, 2008, in the amount of $88,610 Amendment #2 on November 17, 2009, in the amount of $25,000 Amendment #3 on February 8, 2011, in the amount of $28,750 Amendment #4 on March 1, 2011, in the amount of $186,610 Amendment #5 on November 1, 2011, in the amount of $60,110 Amendment #6 on January 10, 2012, in the amount of $7,000 Amendment #7 on January 10, 2012, in the amount of $7,000 This amendment #8 is in the amount of $78,670. This amount provides for additional Hazardous Material Assessment Survey, Remediation Design and Oversight, and Final Report services at Muir Middle School Modernization ($15,914); Wilson Elementary School Modernization ($4,146); Washington Elementary School Classroom Building Demolitions and Classroom Replacement ($19,865) ); Madison Elementary School Modernization, District Office, Instructional Materials Center, Restroom, Seismic and Windows ($11,946); and for San Leandro High School Modernization ($26,799). Contract Summary Description & Site(s) Item Amount Contract Running Total Original Contract Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects 0 $61,690 Amend. #1 Hazardous Materials Assessment, Remediation Design, and Remediation Oversight Services for the Bancroft Middle School Roof and Heat Replacement Project, Garfield Restroom Renovation and Monroe Restroom Renovation Projects $88,610 $150,300 Amend. #2 Additional remediation oversight and testing for Bancroft Middle School Heating and Roofing Project $25,000 $175,300 Amend. #3 Remediation oversight and testing for San Leandro High School Career Technical Education Project $28,750 $204,050 Amend. #4 Additional remediation oversight and testing for Measure B summer 2011 projects $186,610 $390,660 Amend. #5 Additional remediation oversight and testing for Measure B summer 2012 projects $60,110 $450,770 Amend. #6 Additional remediation oversight and testing for Wilson ES Floor removal at 6 classrooms and the kitchen $ 7,000 $457,770 Amend. #7 Additional remediation oversight and testing for phase one of the SLHS CTE project $7,000 $464,770 Amend. #8 Hazardous Materials Assessment Survey, Remediation Design, and Remediation Oversight services for the Muir Middle School Modernization, Wilson Elementary School, Washington Elementary School (classroom building demolition and replacement), Madison Elementary School and San Leandro High School Modernization $78,670 $543,440

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #8 - Vista Environmental Consulting Group PDF · 121.5 KB ViewOpen Amendment #8 - Vista Environmental Consulting GroupDownload Amendment #8 - Vista Environmental Consulting Group

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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To

Cindy M. Cathey, Superintendent

Minutes

The Board approved the recommendation to expunge the expulsion record for student E15-09/10. Therefore, all records associated with the expulsion will be expunged from the student's school and District record.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the recommendation to expunge the expulsion record for student E15-09/10. Therefore, all records associated with the expulsion will be expunged from the student's school and District record.

From

Debbie Wong, Assistant Superintendent for Educational Services

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To

Cindy M. Cathey, Superintendent

Minutes

Trustee L?pez asking that this item be further explored to explain some details that were not clear, made a motion to table this item; however there was not a second to the motion. Trustee L?pez then made a second motion to not readmit student E09-11/12 at this time and then reconsider once clarifying information is received; however, there was not a second to her motion. To help clarify the confusion of this item, Assistant Superintendent Debbie Wong confirmed that the student had already been readmitted prior to Board approval because at the time, the school site was the only place where the student could be placed. In addition to not coming before the Board before the student returned to the school, Trustee Katz-Lacabe explained that there was some confusion as to whether the student had actually completed the rehabilitation plan as the letter from the agency stated that the "student and/or his parents had attended the counseling sessions." Trustee Katz-Lacabe then motioned to approve the recommendation for readmission from expulsion for student E09-11/12, pending written confirmation that the required counseling sessions were attended by the student. The motion was seconded by Trustee Toro and approved by the Board.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the recommendation for readmission from expulsion for student E09-11/12, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

From

Debbie Wong, Assistant Superintendent, Education Services

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To

Cindy M. Cathey, Superintendent

Minutes

The Board approved the recommendation for readmission from expulsion for student E13-10/11, who has completed the rehabilitation plan and is eligible to return to a comprehensive program.

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the recommendation for readmission from expulsion for student E13-10/11, who has completed the rehabilitation plan and is eligible to return to a comprehensive program.

From

Debbie Wong, Assistant Superintendent, Educational Services

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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To

Cindy M. Cathey, Superintendent

Minutes

Superintendent Cathey provided an update on School Safety and Emergency Preparedness Planning Update which included a review and discussion of some of the components of the School Safety Plan and Emergency Preparedness Plans, which serve as the foundation for student and staff safety in terms of routine procedures such as fire drills to emergency disaster procedures such as earthquake and intruder, noting that with regards to "active shooter training", a concern raised by the Board, the District has not done such a training; however, the San Leandro Police Department will be able to help us in that area. In addition to looking at any safety measures that might be beneficial to school sites, the Superintendent mentioned the District's work on addressing mental health issues and plans for a school based health center. In addition, the relationship with the San Leandro Police Department is very strong and the School Resource Officers are a positive presence on campuses. The Superintendent added that the two regional arcs at Bancroft Middle School and Garfield Elementary School have been filled with supplies; however, emergency supply kits are not yet in every class, but this is something that we are working on. The Board thanked the Superintendent for the safety update, and appreciated the close working relationship that the District has with the police department.

Quick Summary / Staff Recommendation

Discuss and review the components of the School Safety Plans and Emergency Preparedness Plans and provide direction to staff as appropriate.

Policy / Code

Senate Bill 187 Board Policy 3516

Background Information

Student and staff safety is the number one priority of the San Leandro Unified School District. To help ensure the safety of our students and staff, every school, in accordance with Senate Bill 187, has a comprehensive School Safety Plan which is relevant to the needs and resources of the school and developed by the School Site Council or the Safety Planning Committee. School Safety Plans are evaluated and amended, as needed, on an annual basis. Schools in the District were in the process of reviewing their School Safety Plans at the time that the tragedy at Sandy Hook Elementary School in Connecticut, occurred. With this tragedy in mind, schools continue to examine their plans and procedures. It is important for the public to understand what schools are currently doing to help ensure safe schools. As required by state law, each School Safety Plan contains, but is not limited to, the following information: School Profile Assessment of current data regarding discipline and/or crime on the campus A safe and orderly environment conducive to learning Strategies to provide and maintain a high level of school safety Rules and Procedures on District discipline and policies regarding actions leading to suspension and expulsion Sex Offender?s Notification Discrimination and procedures to stop/address bullying and protection for LGBTQ students Procedures to notify teachers of dangerous pupils Child Abuse Reporting procedures Provisions of a school-wide dress code that prohibit students from wearing ?gang related apparel?, if the school has adopted such a code Hate Crime Reporting procedures Sexual Harassment Policy Policies Regarding Actions which would lead to suspension and/or expulsion Disaster procedures: routine and emergency. Procedures for safe ingress and egress of pupils, parents, and school employees to and from school Strategies to compel positive student attendance: Goals and action steps Student support systems in place to ensure student success in school (counseling, intervention, behavior plans, positive attendance, achievement assemblies, etc.) In relation to routine and emergency disaster procedures, the District follows the San Leandro Unified School District Emergency Operations Plan which was developed in partnership with Alameda County Office of Education, and other emergency preparedness agencies such as the City, Police and Fire, etc. The Emergency Operations Plan conforms to the State mandated Standardized Emergency Management System (SEMS) and effectively restructures emergency response at all levels in compliance with the Incident Command System (ICS). The plan meets the requirements of Alameda County?s policies on Emergency Response and Planning, and defines the primary and support roles of the District and individual schools in after-incident assessment and reporting requirements. The Scope encompasses all District facilities, schools and alternative, adult and special education centers. It addresses a broad range of major emergencies that may affect more than one site. Such events include: Earthquake Hazardous materials emergencies Flooding ? Landslides Wildfires ? Bomb Threats Terrorism Sites use a Recommended Site Plan Template which includes roles and responsibilities and procedures for students and staff as well as an emergency management organizational structure that complies with SEMS in the event of an emergency. Site plans also include procedures for: Earthquake Fire Suspicious, Threatening, or Dangerous Individual Secure Campus Drill/Intruder Drill Bomb Threats There are many components that go into developing a comprehensive safety and emergency preparedness plan. The above information is in no way intended to represent all aspects of the District?s efforts to ensure the safety of our students and staff. This information is intended to provide an overview of the components of our School Safety Plans and Emergency Preparedness Plans and Procedures which serve as the foundation for student and staff safety. Additional steps taken by the District as well as next steps to be addressed will be included as part of this discussion when the Board addresses this specific conference item.

From

Debbie Wong, Assistant Superintendent, Educational Services

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Minutes

Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 9:51 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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