Regular Board Meeting

Minutes

President Prola led the Pledge of Allegiance to Flag.

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Minutes

The Board approved the Agenda for the Regular board meeting held on June 18, 2013. Trustee James absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. Vote: Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Corina N. Lopez. Yes Vince J. Rosato. Yes Jason Toro.

Quick Summary / Staff Recommendation

Approve the agenda for the Regular Board meeting held on June 18, 2013.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Alameda County Office of Education Superintendent Sheila Jordan, Jim Oddie, Representative for Assemblymember Rob Bonta; Meriam Reynosa, representative for Senator Ellen Corbett, Alexandra Boskovich, Senior Legislative Aide to Alameda County Supervisor Wilma Chan, San Leandro Vice-Mayor Jim Prola, Cher Situm, representing the San Leandro Management Association, and David Johnson and Gaye Quinn, on behalf of the San Leandro Chamber of Commerce, presented special Resolutions and awards recognizing Superintendent Cindy Cathey for her visionary role, and dedication to public education, our District, students and families, and to the community of the City of San Leandro.

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Minutes

The District is in Program Improvement Year 3 Corrective Action and has been working this school year with our technical assistance provider, Napa, Solano, Contra Costa Educational Support Team (NSCC), to revise our Local Education Agency Plan (LEAP) and monitor and support implementation of the plan. NSCC has conducted 24 classroom visits to all K-12 schools monitoring core instruction and providing training and support as appropriate. Debbie Wong, Assistant Superintendent of Educational Services, provided an end of the year report on the progress along the high leverage action plans and ongoing needs, and next steps for the District. Highlights included: In 2012-13 the District, in partnership with NSCC has provided DAIT learning walks, coaching support at every school site and has fulfilled reporting requirements with success Four High Level Action Plans focused on: #1: Developing and Implementing a District Accountability and Monitoring Plan #2: Ensuring all students have access to scheduled, uninterrupted high quality instruction in core and intervention classes Deepening the use of data from the data monitoring system to ensure that formative and summative data is available and used for instructional decisions #4: Continue to develop and implement specific efforts to build trust and communications between the home to school community Next Steps for 2013-2014 Common Core State Standards Implementation to strengthen the core (Tier 1) Year 2 of DAIT Monitoring and Support Services Continue instructional coaching and professional development Support implementation of Professional Learning Communities Continue program along behavioral tiered intervention system, including Positive Behavior Support & Intervention System (PBIS) implementation at all of our school sites Review and improve special education service delivery and collaboration with general education The Board thanked staff for the presentation. Comments and questions raised by the Board included: The challenge of scheduling professional development time How this ties into the performance of our students Provide a follow up report in about six months down the road with data, and teacher feedback on how helpful it is has been, and in-class benefits Like to see collaboration between the elementary school and middle school teachers, and high school teachers with higher education institutions

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student The District is in Program Improvement Year 3 Corrective Action and has been working this school year with our technical assistance provider, Napa, Solano, Contra Costa Educational Support Team (NSCC), to revise our Local Education Agency Plan (LEAP) and monitor and support implementation of the plan. NSCC has conducted 24 classroom visits to all K-12 schools monitoring core instruction and providing training and support as appropriate. Debbie Wong, Assistant Superintendent of Educational Services, will provide an end of the year report on the progress along the high leverage action plan and next steps for the District.

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Minutes

Energy Specialist, Pauline Cutter, provided an update on the District?s Energy Conservation program to date. The presentation reviewed the goals of the program, how savings are determined and the savings to date, environmental benefits, and planned future projects. Also in attendance were Cenergistic representatives Mr. Dan Kropp (Implementation Lead), Mr. Mark Giugni (Data Lead) and Mr. Ed Graff (Marketing). A copy of the detailed presentation was provided at the Board meeting for their review. Highlights included: Report covers the first 10 months of the program (June 2012 to March 2013) Primary Goals Maintain comfort Eliminate energy waste Save dollars Involve all staff to create a sustainable "climate of energy conservation" throughout the whole District Key Accomplishments to Date Performed three major shutdowns - resulting in saving energy costs and earning almost $2,000 through PG&E's Winter Gas Credit program, noting that almost 40% of our annual savings can come from our summer shutdown, which we are currently in the process of implementing Identified a billing error by PG&E charging monthly Utility Use Tax resulting in savings of up to $3,000 per month Identified meters that are no longer in use but billed for Measurement & Verification Through the use of an industry standard software program called Energy CAP (Costs Avoidance Program) we can track our savings progress CAP's primary purpose is to calculate the value of energy we avoid through our conservation efforts Energy CAP calculates our savings by taking the energy usage prior to the start of our program and adjusting it to today's conditions and compares the differences in temperature, in building square feet, mechanical systems and occupancy, and differences in monthly billing cycles Energy CAP then multiplies the expected energy usage by today's energy rates to determine that amount we pay without the energy program and that expected cost is compared to today's actual cost to determine our savings Our base year comparison will always be from June 2011 through May 31, 2012 Total Savings to Date: $88,946* or 8% (June 2012-March 2013) Environmental Benefits During the past 10 months, SLUSD has avoided using 333,000 KWh of electricity and little over 31,000 therms of natural gas which equates to savings of 264 metric tons of carbon dioxide emissions being prevented, or 47 automobiles being removed from the highways annually, or 6,751 tree seedlings planted and grown for 10-years Ms. Cutter further explained that while she is excited about the accomplishments to date, there is much more work to be done towards saving energy and money. In addition to continuing with the work that we have already started, we will be focusing on water and irrigation and other money-savings projects, adding that a main goal for the District and for her is to get the entire District to think about ways to conserve so that everyone is doing their part. The Board thanked Ms. Cutter for the presentation, commenting that what this program demonstrates is that the most effective way to deal with energy is to approach conversation first rather than adjust to alternative energy, and the incredible environmental benefits/savings realized from this program. In addition, questions raised included what factors are used to calculate the expected usage in the areas of electricity, natural gas, water & sewer and irrigation and how is water usage saved at a school district which was addressed by the presenters.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District Energy Specialist, Pauline Cutter, will provide an update on the District?s Energy Conservation program to date. The presentation will review the goals of the program, how savings are determined and the savings to date, environmental benefits, and planned future projects. Also in attendance will be Cenergistic representatives Mr. Dan Kropp (Implementation Lead) and Mr. Mark Giugni (Data Lead). A copy of the detailed presentation will be provided at the Board meeting for your review.

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Minutes

Trustee Carey reported receipt of the following emails from June 4, 2013, to June 17, 2013: From Laura Gomez regarding "Monroe Eagle Eye Flyer"; from Jon Sherr regarding "Bargaining Report - SLTA"; from Danielle Gallagher regarding "Title Changes and Raises"?; from Mike Katz-Lacabe, Robin Michel, and Ling King regarding "San Leandro School Board Hires New Superintendent"; from Ebado Ismail regarding "June 2013 Bancroft Banner Newsletter"; from Mike McLaughlin regarding "Thank You"!; from Cindy Cathey regarding "Call of Action," and "FW: Bancroft - 6/10 Helicopter Landing"; from Robin Michel regarding "Please join the Board in Honoring Superintendent Cathey at a Reception on Tuesday, June 18, at 6 p.m.," and "Summer Pre-K: Still openings! Register today"; from Elaine Tesorero regarding "Weekly Bulletin June 10-June 14, 2013"; from Jennifer Rohrer regarding "8th Grade Invite"; from Alex Harp regarding "Thank You!" from Senator Corbett regarding "Legislative Update"; from Garry Grotke regarding "Thank You!"; from Lisa Carboni and Zaira Duncan regarding "Sufficient Disabled Parking for SLHS Graduation"; from Unique Holland regarding "ACOE News: Teachers of the Year, Summer PDs and More"; from Senator Corbett regarding "You're Invited: Senate Select Committee on Emerging Technology Hearing," and "Mobile Office Hours";and from Sukhi Sidhu regarding "Facilities and Technology Committee Agenda - June 19, 2013".

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Minutes

There were no Union Representative Reports.

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Minutes

Superintendent Cindy Cathey reported that promotion and graduation ceremonies were especially moving and thoughtful this year. On a particular note was the SLHS graduation at Burrell Field, reporting that meeting the Thursday deadline was nothing short of a miracle and everything was perfect for the more than 4,000 people in attendance, (3500 in seats and 570 graduates). While parking was somewhat of a challenge, the Superintendent reported that the two responses she received were positive, adding that notices were sent to businesses in the area announcing the graduation and they were really hospitable, patient, and accommodating. Superintendent Cathey acknowledged the Board for their enormous integrity and genuine efforts making very tough decisions on behalf of the students, adding that "you made my job as Superintendent so much better and so much easier, because of the respect you have for each other, the way you conduct yourself and for doing what's right for the District. I will miss working with all of you. It has truly been a pleasure, an honor. and a privilege. I thank you so much."

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on June 5, and discussed the Muir Middle School old pool demolition and hardtop athletic facilities, noting that the project is currrently under budget. The committee heard an update on the digital billboard at Burrell Field, reviewed the design proposal for the Instructional Materials Center (IMC) conference center, and discussed San Leandro High School swimming pool rates, along with other revenue generating ideas such as renting to San Lorenzo High school swim teams, the Red Cross for life saving lessons, and the Adult School to offer classes.

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Minutes

Trustee Toro reported that the Eden Area ROP Governing Board met on June 6. The committee approved the Final Operating Budget for the 2013-2014 school year and reviewed the Community College Articulation Update, noting that ROP offers over 60 courses that articulate to three different community colleges in the area.

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Minutes

The Board approved the Consent Items. Trustee James was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Jason Toro. | Vote: Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on May 21, 2013.

Attachments

• May 21, 2013, Regular Board Meeting Minutes PDF · 180.8 KB ViewOpen May 21, 2013, Regular Board Meeting MinutesDownload May 21, 2013, Regular Board Meeting Minutes

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Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meeting held on June 4, 2013.

Attachments

• June 4, 2013, Regular Board Meeting Minutes PDF · 167.2 KB ViewOpen June 4, 2013, Regular Board Meeting MinutesDownload June 4, 2013, Regular Board Meeting Minutes

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To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #13-39 Mid-Year Revision Signature Card - Authorized Agents on Payroll Warrants and Disbursements.

Board Committee

Non Applicable

Policy / Code

Education Code Sections 42632 and 42633

Background Information

Pursuant to Education Code Section 42632 for K-12 Education and Section 85232 for community Colleges, each order drawn on the funds of our school district shall be signed by at least a majority of the members of the governing board of the district or by a person(s) authorized by the governing board to sign orders in its name. The following signatures(s) is/are the person(s) in addition to signatures authorized by the governing board to sign orders in its name: Benetico (Ben) Canlas

From

Cindy Cathey, Superintendent

Attachments

• Resolution #13-39 Mid-Year Revision Signature Card-Authorized Agts.Payroll Warrants & Disbursements PDF · 45.1 KB ViewOpen Resolution #13-39 Mid-Year Revision Signature Card-Authorized Agts.Payroll Warrants & DisbursementsDownload Resolution #13-39 Mid-Year Revision Signature Card-Authorized Agts.Payroll Warrants & Disbursements

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Attachments

• Certificated Personnel Report PDF · 127.0 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classifed Personnel Report PDF · 14.0 KB ViewOpen Classifed Personnel ReportDownload Classifed Personnel Report

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Fiscal Impact

A reduction in utility costs will occur when the district office is closed. Additionally, it will encourage some employees to use their accrued vacation time thus reducing the district?s vacation liability.

To

Cindy Cathey Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #13-38 Establishment of Four-Consecutive-Day Workweeks for July 2013

Board Committee

Not Applicable

Policy / Code

Education Code 45132

Background Information

Each year we typically reach an agreement with the California School Employees Association for twelve month district office employees to shift to a four day workweek schedule during the month of July. The same number of hours are worked during the four day workweek with schedules adjusted accordingly. We have also adjusted our summer school schedule to accommodate a four-day workweek. The following benefits are associated with this schedule: 1) it will reduce cost to the District in that utilities will only be used four days of the week instead of five days of the week; 2) it will provide an additional opportunity for employees to use accrued vacation time during a day when the district office is closed; and 3) it will provide a savings to our employees in that they will only have to provide transportation to work on a four day per week basis instead of five days per week. CSEA is again interested having 12 month employees work four day workweeks in July if the Governing Board approves this resolution.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Resolution #13-38 Four Day Workweeks PDF · 54.1 KB ViewOpen Resolution #13-38 Four Day WorkweeksDownload Resolution #13-38 Four Day Workweeks
• Four Day Workweek Memorandum of Understanding PDF · 28.4 KB ViewOpen Four Day Workweek Memorandum of UnderstandingDownload Four Day Workweek Memorandum of Understanding

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To

Cindy Cathey Superintendent

Quick Summary / Staff Recommendation

Approve the work year calendars for CSEA, Teamster/Trades, and management employees.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

Each year, work calendars are created for our employees. These calendars are based on the academic school year calendar and then reviewed by our bargaining units. The Board of Education is then asked to approve these calendars. The Board of Education is asked to approve the work year calendars for the following employee groups for the 2013-14 school year: CSEA, Teamsters/Trades, and our certificated and classified managers.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Work Year Calendars for CSEA, Teamster/Trades, and Management Employees PDF · 305.9 KB ViewOpen Work Year Calendars for CSEA, Teamster/Trades, and Management EmployeesDownload Work Year Calendars for CSEA, Teamster/Trades, and Management Employees

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Fiscal Impact

No impact to the General Fund; $12,000 from Jefferson Title I, $10,000 from Jefferson PTA, and $8,000 from SLED Grant

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Playworks at Jefferson Elementary School for the 2013-2014 School Year

Background Information

Jefferson Elementary School is proposing to utilize the Playworks Program to continue to support their efforts to build and maintain a safe environment that supports optimal learning in school. The Playworks Program has been successfully implemented at Jefferson for the past three years. The Playworks Program has four key components to promote healthy physical activity enrichment experiences: Organizing structured opportunities for play and physical activity during recess Coordinating class game time ? students and teachers learn the expectations, best practices and skills of games and physical activities Coordinating the 4 th & 5 th Grade Junior Coach Leadership Training Program ? establishes student leaders to maintain playground equipment and lead peers and younger students in recess games and activities Providing a before school physical activity program Providing opportunities for league games outside of the school day As students learn to make better choices, this has proven to decrease disciplinary issues during lunch and recess time. Students spend less time in the office dealing with negative interactions and spend more time in the classroom learning. The coordinated and integrated activities designed by Playworks lead to increased student motivation and satisfaction with schooling. This program complements, not replaces, the physical education program and promotes lifelong healthy habits. Jefferson would like to utilize the Playworks Program for before school, recess, and lunch recess. Playworks will also provide voluntary game league opportunities for grades 4-5 students outside of the school day. Playworks provides Jefferson with one program coordinator. Playworks also provides funding for the program implementation. This MOU is the District's program portion. We are extremely grateful and fortunate to have SLED assist Jefferson with a substantial portion of the funding required by the school. Refer to the MOU for additional information.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Playworks-Jefferson PDF · 239.2 KB ViewOpen Playworks-JeffersonDownload Playworks-Jefferson

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Fiscal Impact

No impact to the General Fund; SLED Grant $30,000 for Wilson School

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Playworks at Wilson Elementary School for the 2013-2014 School Year

Background Information

Wilson Elementary School is proposing to utilize the Playworks Program to support their efforts to build and maintain a safe environment that supports optimal learning in school. The Playworks Program was successfully implemented at Wilson in the 2011-2012 school year, but could not sustain funding. Fortunately, we are so grateful to SLED who procured a grant to fully fund Playworks at Wilson Elementary School. The Playworks Program has four key components to promote healthy physical activity enrichment experiences: Organizing structured opportunities for play and physical activity during recess Coordinating class game time ? students and teachers learn the expectations, best practices and skills of games and physical activities Coordinating the 4 th & 5 th Grade Junior Coach Leadership Training Program ? establishes student leaders to maintain playground equipment and lead peers and younger students in recess games and activities Providing a before school physical activity program Providing opportunities for league games outside of the school day As students learn to make better choices, this has proven to decrease disciplinary issues during lunch and recess time. Students spend less time in the office dealing with negative interactions and spend more time in the classroom learning. The coordinated and integrated activities designed by Playworks lead to increased student motivation and satisfaction with schooling. This program complements, not replaces, the physical education program and promotes lifelong healthy habits. Jefferson would like to utilize the Playworks Program for before school, recess, and lunch recess. Playworks will also provide voluntary game league opportunities for grades 4-5 students outside of the school day. Playworks provides Wilson with one program coordinator. Playworks also provides funding for the program implementation. This MOU is the District's program portion. Refer to the MOU for additional information.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Playworks-Wilson PDF · 210.6 KB ViewOpen Playworks-WilsonDownload Playworks-Wilson

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Fiscal Impact

No impact to the General Fund; $14,000 from Roosevelt PTA and Donation Budget

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and HERO, Inc. at Roosevelt Elementary School for the 2012-2013 School Year

Background Information

Roosevelt Elementary School has contracted with HERO, Inc. for the 2012-2013 school year to provide 25 hours a week of organized physical activities and development of a leadership/mentoring program serving K-5 students. This is the second half of the school year for the contract period from February through June 2013. The Board previously approved the first half of the contract August through January. This prioritized need was based on a parent and teacher needs assessment to provide recess and lunch time physical activities and increase student participation while decreasing behavioral issues on the year. Roosevelt does not qualify for the PlayWorks program that Title I schools do thus they choose to contract with this organization. This will be the second year utilizing the HERO program. The HERO, Inc. contract will be funded by the PTA through the school's donation account. The school is aware that the contract agreement was enacted before Board approval, and has corrected this for the future.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Hero-Roosevelt PDF · 109.1 KB ViewOpen Hero-RooseveltDownload Hero-Roosevelt

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Fiscal Impact

No impact to the General Fund; $7,000 from Roosevelt EIA-SCE and $3,000 from Roosevelt Site Discretionary; total cost is $10,000

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Mills Teacher Scholars Program at Roosevelt for the 2013-2014 School Year

Background Information

For the past four years, Roosevelt Elementary School has been working in collaboration with Mills Teacher Scholars Program from Mills College, which began as a small scale pilot with grade level teams of teachers on a cycle of inquiry action research project. The project has expanded to more teachers and has resulted in high quality cycle of inquiry teachers have embraced. Roosevelt School would like to enter into agreement with the Mills Teacher Scholar Program to build sustainability of this cycle of inquiry process to strengthen instruction and delve deeper into data and research to approach best practices. Mills Teacher Scholars will provide coaching and training for 3 teacher leaders to facilitate and lead inquiry sessions for staff. There will be ongoing coaching on peer-peer data collection and monthly planning and reflection sessions with the principal. Teachers self select to participate, but the school has been averaging 12 teachers per year (critical mass). This work is directly in alignment with the district wide Professional Learning Communities (PLCs).

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Mills Teacher Scholars-Roosevelt PDF · 220.7 KB ViewOpen Mills Teacher Scholars-RooseveltDownload Mills Teacher Scholars-Roosevelt

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Fiscal Impact

No impact to the General Fund; $3,385 per school from school site discretionary budgets; $2,000 from a district AVID grant

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and AVID Center at Bancroft, Muir and San Leandro High School for the 2013-2014 School Year

Background Information

When the district learned that the AVID Program will no longer be sustained by the state, and that the impact to individual districts with this current model of service will be changed after the end of this school year, sustaining it in San Leandro was an important priority. The district met with AVID Center, and has since signed a commitment form with AVID Center to transition AVID from the current model of service to maintaining it at the district level beginning this fall. In the meantime, our District has had to figure out how best to transition into this new work. AVID is a research based instructional program designed to increase college readiness. We have had this program in place at both middle schools and SLHS for over 10 years. The AVID strand serves students who are often not yet realizing their full potential, although they must have at least a 2.0 GPA and Basic or above on the STAR ? Content Standards Test, usually the first generation to attend college, and come from a lower income household. AVID provides our teachers with top notch summer professional development proven to work with these students. At the high school level, we have 100% AVID students graduating high school and entering college. One of the many efforts the schools have been doing was to expand the training to non-AVID teachers to use in their classrooms as best practices. For example, SLHS through our GEAR UP Grant sent 20 teachers to summer AVID training. It is a program well worth sustaining. The Contracted Services AVID Implementation Agreement is as follows: Annual membership fee of $3,385 per school (total for us would be $10,155). The district must be a member in order to access AVID property, consultation, licensure, site certification, data collection and analysis, curriculum resources and professional development. Identify and train what they call a ?District Director?, which is approximately .2 FTE worth of time total for all three schools. These responsibilities will be integrated into the workload of the coordinator in the department of curriculum and instruction. Some of the responsibilities include: facilitate site coordinator meetings, provide logistics, registration, purchase of curriculum, implement data and reporting, provide coaching, certify schools, conduct 2 class visits per AVID class/year, align work of the 3 schools, etc. 2-year training plan for ?District Director? (cost for training is $2,000).

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• AVID contract 2013-14 PDF · 45.4 KB ViewOpen AVID contract 2013-14Download AVID contract 2013-14
• AVID Attachment A PDF · 153.6 KB ViewOpen AVID Attachment ADownload AVID Attachment A

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Fiscal Impact

No impact to the general fund; $19,800 of District Title 3 LEP funds

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Santa Clara County Office of Education for Participation in A Look at Learning Collaborative for the 2013-2014 School Year

Policy / Code

Local Educational Agency Plan: Title 3, Year 4 Improvement Plan for English Learners, Goal 5 on Professional Development

Background Information

San Leandro Unified School District currently serves almost 2,100 English Learners, which is approximately 24% of the student population. Because SLUSD did not meet Annual Measurable Achievement Objective (AMAO) 3 for five consecutive years, the district continues to be in Title 3, Year 4 program improvement for English Learners. Consequently, SLUSD is mandated to develop and implement an improvement plan to meet all AMAOs and increase student achievement for English Learners. One of the goals in our Title 3, Year 4 Improvement plan is to provide high quality professional development to teachers and coaches to better engage and support English Learners, support their ability to attain English proficiency, and achieve proficiency in grade level Reading/Language Arts and Math standards. One component of our professional development is called ?A Look at Learning.? ?A Look at Learning? (ALL) is a multi-year comprehensive system that maximizes English Learners? achievement by enabling teachers, coaches and administrators to understand key features of English Language Development (ELD) and Specially Designed Academic Instruction in English (SDAIE) settings. It also provides a system to promote teachers? implementation of research-based best practices and promotes teacher efficacy through collaboration and reflection in a professional learning community (PLC). Grade level/content area teams at four of our schools (Garfield, McKinley, Wilson and Bancroft) will be in the 2 nd year of piloting ?A Look at Learning? in 2013-14. The ?A Look at Learning? (ALL) professional development is supported by the Santa Clara County Office of Education. SCCOE coordinates responsibilities for maintaining the program including: Training of Trainers Support to district implementers of the A Look at Learning system Developing a framework for lesson planning, lesson delivery, assessment, data analysis and teacher reflection Providing protocol stems that will be used for professional development, coaching and collaborative work Attached you will find the 2013-14 Memorandum of Understanding and Responsibility Agreement between Santa Clara County Office of Education and San Leandro USD for the ?A Look at Learning? program.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• ALL SCCOE MOU PDF · 199.3 KB ViewOpen ALL SCCOE MOUDownload ALL SCCOE MOU

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Fiscal Impact

No cost to the district.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and California State University East Bay for the Mathematics Achievement Academy Program for Summer 2013

Background Information

We foster an intentional partnership with Phil Gonsalves and Drew Kravin from the West Contra Costa Unified School District, who conducts our district wide mathematics professional development. Through a grant, they partner with California State University, East Bay to offer summer mathematics achievement academies in various districts. SLUSD is the recipient of two mathematics achievement academies for the first time at no cost to the district. This summer mathematics bridge program will be offered to 50 - Grade 8 students who failed Algebra. They will enroll in this 3-hour Algebra bridge program, which has an 85% success passage rate for when these students retake the Algebra course in Grade 9. This is a cohort program, so these 50 students will participate next summer in the Geometry bridge academy, followed by Advanced Algebra bridge. The bridge course is 5 weeks long, 3 hours Monday through Thursday at the FTK campus where high school credit recovery will be. In addition, through the district's Positive School Climate grant, we are including a 1-hour leadership development class in the Algebra bridge class with the goal of providing these incoming 9th graders with AVID study skills, learning strategies, and leadership skills. The district's intent is to foster student leadership so that they will make a successful transition to high school.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• CSU East Bay PDF · 505.5 KB ViewOpen CSU East BayDownload CSU East Bay

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Fiscal Impact

$4,335 from Educational Services Curriculum Development and Instructional Administration

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve School Accountability Report Card (SARC) Licensing Agreement with Document Tracking Services (DTS) for the school year 2013-14 (for the SARC period of 2012-13)

Policy / Code

Education Code Section 35256

Background Information

Education Code (EC) Section 35256 mandates all elementary and secondary school districts in California annually to prepare for each school within the district a School Accountability Report Card (SARC) that contains the items described in EC Section 33126, to publicize the SARCs, and to notify parents or legal guardians of students that a copy of the SARC will be provided on request. Districts frequently seek the expertise of an outside consultant to help produce the SARCs as one way to ensure full compliance with complex state and federal mandates (SB 556, 1632, 1665, AB 568, 572, and PL 107-110, including Williams Case). The district will seek reimbursement of funds under the state?s Mandated Costs Programs, if the funds become available. Educational Services recommends a licensing agreement with Document Tracking Services (DTS) as the provider of software that will help us complete our 2012-2013 SARCs, which is always produced for the previous year. DTS will produce will provide software and support to help us produce a fully compliant SARC in English, and a translated document in Spanish, for all school sites and at a continued savings of $8,265 below previous provider, Axiom, two years ago. SARCs are produced for the prior year. The deadline for completion of the 2012-13 SARCs is February 1st.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• SARC Doc Tracking PDF · 84.0 KB ViewOpen SARC Doc TrackingDownload SARC Doc Tracking

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Quick Summary / Staff Recommendation

Ratify May payroll in the amount of $5,680,543.28.

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Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50276294 - #88-50279694 in the amount of $6,265,107.27.

Attachments

• Bill Warrants PDF · 792.9 KB ViewOpen Bill WarrantsDownload Bill Warrants

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #13-37 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Resolution #13-37 - Discard of Obsolete Equipment PDF · 169.5 KB ViewOpen Resolution #13-37 - Discard of Obsolete EquipmentDownload Resolution #13-37 - Discard of Obsolete Equipment

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5000 and less 6-18-13 PDF · 13.7 KB ViewOpen Contracts $5000 and less 6-18-13Download Contracts $5000 and less 6-18-13

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Fiscal Impact

The project will be funded by Measure M Local Bond funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #01, in the amount of $18,000, with Spencer Associates Inc. for the John Muir Middle School Athletic Fields.

Board Committee

Facilities and Technology Committee: June 5, 2013

Background Information

One of the major projects identified in the Measure M language is the John Muir Middle School Athletic Fields, which will include a synthetic track similar to the one at Bancroft Middle School, as well as athletic exterior improvements throughout the District. For Bancroft Middle School, which received a new synthetic track and field in 2006, Measure M funding is providing a par course. Spencer and Associates was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was subsequently bid per State of California Public Contract Code requirements. On April 9, 2013, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Athletic Fields and the Bancroft Middle School Par Course project. Seven (7) bids were received for the project. On April 16, 2013, the Board awarded the contract to Hellas Construction, with their amount for Muir MS at $1,630,000. Due to the large number of bidders and competitive pricing within the construction market the project was able to realize a substantial savings and generate an additional available contingency of $494,000. Per page 62 of the February 13, 2012, San Leandro USD Seismic Evaluation Report commissioned by the District and prepared by Hohbach-Lewin Structural Engineers, the Muir MS pool ticket office was identified as structurally ?Deficient? by the structural engineer. The District would need to upgrade the old building, or demolish this building to remove this seismic hazard prior to a seismic event. District staff, the Muir MS athletic department and the project team are recommending that the old pool area be demolished and reused for physical education activities. The new scope of work would include the following: Remove the existing pool enclosure walls, barbed-wire and mechanical room, and hazardous building materials Remove tripping hazard by demolishing the pool edge and drainage systems Install new asphalt paving in the area of the old pool Install new striping for additional Physical Education activities Install new ball wall The estimated total project budget for this additional work would be approximately $250,000, which will be budgeted from the contingency funds of $494,000. This budget would include hard and soft costs, including $18,000 for Spencer Associates to prepare drawings and specifications for the demolition and the new improvements. This added scope of work will eliminate several existing risks, such as seismic hazards, tripping hazards (pool edge), hazardous building materials, injury (barbed-wire) as well as eliminate a visual eye sore at the back of the Muir MS campus. It will make the old pool area useable, improve the physical education facilities and support the physical education curriculum. Budget Summary John Muir Middle School Athletic Fields Project Soft Cost Budget $712,229 Hard Cost Budget Construction (Track & Fields) Construction CO Contingency Available Additional Contingency $2,232,000 $1,630,000 $108,000 $494,000 Project Contingency $55,771 Total Project Budget $3,000,000

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #1 to Agreement with Spencer Associates PDF · 164.6 KB ViewOpen Amendment #1 to Agreement with Spencer AssociatesDownload Amendment #1 to Agreement with Spencer Associates

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

Approval of Resolution #13-34 will save school bugets approximately $100,300.

To

Cindy Cathey Superintendet

Minutes

The Board adopted Resolution #13-34 Reducing and/or Eliminating Specially Funded and General Funded Classified Services. Trustee James was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Adopt Resolution #13-34 Reducing and/or Eliminating Specially Funded and General Funded Classified Services.

Board Committee

Not applicable

Policy / Code

Education Codes 45308 and 45117

Background Information

Each year, school sites review their budgets with staff and school site councils. Decisions are made about how to spend site money and some sites use this money to pay for extra classified staff positions. Prior to the end of each school year, school sites and school site councils make decisions about whether or not to continue providing services performed by classified employees and/or if there is a lack of funds to provide these services. If there is a lack of work because sites do not intend to continue providing services and/or there is a lack of funds to provide these services, the classified employees in these positions must be laid off. Resolution #13-34 eliminates site-funded positions due to a lack of work and/or lack of funds. Approval of Resolution #13-34 will eliminate these positions and authorize staff to notice the affected employees.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Resolution #13-34 Reducing and/or Eliminating Classified Services PDF · 151.8 KB ViewOpen Resolution #13-34 Reducing and/or Eliminating Classified ServicesDownload Resolution #13-34 Reducing and/or Eliminating Classified Services

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. the Board may, however, take action on the following:

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Fiscal Impact

The one-time cost for these services will be $10,179, may be paid for out of the WIA funds.

To

Cindy M. Cathey, Superintendent

Minutes

The Board approved the contract between Apex Learning and the San Leandro Adult School. Trustee James was absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the contract between Apex Learning and the San Leandro Adult School.

Board Committee

Finance Committee: May 29, 2013

Background Information

This contract with Apex Learning is for the services provided to the Adult School. The services include providing mentoring, coaching, planning training, Implementation Strategies, and administrative support, plus professional development to over twenty Adult Secondary, Adult Basic, CAHSEE Prep., Credit Recovery, and Independent Studies instructors and para educators. These services are part of the requirements for the new programs to be implemented in the 2013-2014 school year. Moving from our traditional ?book-based seat time? instructional programs to online learning will benefit the students and the adult school. Apex Learning is an all-encompassing all inclusive program. We will be able to combine multiple programs, classes, and curricula into one program under Apex Learning. This consolidation could result in a cost savings to the adult school. The Adult School will be able to serve more students in existing adult school programs; students will be able to complete course work faster than with our ?book-based seat time? program, leading to more students graduating. This program allows students with internet access to continue working beyond seat-time hours. So for existing community members who are unable to attend classes, they can now begin to earn their high school diploma from home. Additionally, there will be no further need to purchase texts books and replace stolen or damaged books which currently cost approximately $90 each including shipping and sales tax. The only exception could be the possible purchase of some novels or plays. Upon completing research, some of the novels and plays are available for students to download for free, so the adult school will not need to purchase them. Furthermore, by moving to Apex Learning, students are forced to enhance their computer skills, Microsoft Word for essays, Excel for math and science, PowerPoint for presentations, QuickBooks Pro for Accounting, etc. Apex Learning also provides many other courses that the adult school does not currently implement such as: Chemistry, Physics, Media Literacy, Sociology, French, Spanish, and Art Appreciation, just to name a few. Adult school students would now have access to ?Honors? curriculum as well as ?Core? and Literacy Advantage? curricula. Apex Learning addresses the Common Core Standards something the currently adult school curriculum does not do. It also provides English Language Learners with the same instructional content but presents curriculum in such a way that they can master the material without having to worry about a language barrier. The financial costs of this contract may be paid for out of the adult school?s Workforce Investment Act, Title II federal funds (WIA).

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Apex Learning Contract PDF · 522.1 KB ViewOpen Apex Learning ContractDownload Apex Learning Contract

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Fiscal Impact

The Adult School and district would increase their revenue.

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Prola commented that while the Adult School has not been able to locate any additional local union agencies to fill apprenticeship program slots, she would prefer not to enter into negotiations with non-union apprenticeships. A brief discussion ensued; however, the Board was unsure about what the alternatives would be as we may be forgoing an opportunity for our students. Assistant Superintendent Song Chin-Bendib clarified that the Adult School has unused federal apprenticeship funds, and by partnering with non-union agencies, the Adult School would be able to expense their remaining portion of their apprenticeship funds, otherwise, these unused funds will be returned to the state. Following the discussion, a motion was made by Trustee Katz-Lacabe, seconded by Trustee Toro to amend the recommendation by including language, "subject to having a formal process to exhaust all the union-available opportunities before proceeding with non-union agencies." Trustee L?pez would also like to limit the duration of the agreement to a "one school-year cycle", which was agreeable to Trustees Katz-Lacabe and Toro. At the conclusion of the discussion, the Board approved the following amended recommendation: Approve the Agreements between the San Leandro Adult School and Non-Union Agencies for the 2013-2014 school year, subject to having a formal process to exhaust all the union-available opportunities before proceeding with non-union agencies. Trustee James was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Jason Toro. | Vote: Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the Adult School principal to begin negotiating an agreement with non-union apprenticeship programs.

Board Committee

Finance Committee: May 29, 2013

Background Information

For the past three years, the San Leandro Adult School has been working with the Department of Apprenticeship Standards (DAS) and together they have been expanding the Adult School?s apprenticeship programs. The Adult School has unused federal apprenticeship funds. The DAS has need of a local LEA to establish partnerships with non-union agencies. With the unused federal apprenticeship funds, the Adult School could partner with these non-union agencies to expense their remaining federal dollars and possibly receive additional funds from the DAS in the 2013-2014 school year. We retain approximately twenty seven cents, for every dollar the Adult School expenses. After two years of searching, the Adult School and the DAS have not been able to locate any additional local union agencies who want to start an apprenticeship training program. By partnering with non-union agencies, the Adult School would be able to expense their remaining portion of their apprenticeship funds. The Adult School principal is seeking Board input prior to entering negotiations with non-union agencies for such programs as Cosmetology and Barbering. Currently we have reached our capacity with the cosmetology agency that is a union agency.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

The Board approved the proposal to enter into negotiations with American Outdoor to design, permit, fund, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 "Teagarden Drive in San Leandro, CA. Trustee James was absent.

Actions

Motion - Motion made by Jason Toro and a seconded by Ron Carey. | Vote: Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the proposal to enter into negotiations with American Outdoor to design, permit, fund, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA.

Board Committee

Facilities and Technology Committee: January 30, 2013

Background Information

In order to develop a revenue stream for the Pacific Sports Complex and Burrell Field, the District explored a variety of revenue generating options to support the Complex, one of the major new construction projects funded by Measure M. One option that is being explored is the concept of an electronic, digital billboard. Given the proximity to Interstate 880, an electronic billboard would have high visibility which makes it an attractive venue for advertising. The San Leandro Unified School District invited the submittal of proposals from qualified parties to design, permit, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA. This project was posted on our District website as the SLUSD Digital Billboards Project #2013-5. The deadline for submittal was May 24, 2013, at 3:00 P.M. The District received one proposal from American Outdoor Advertising (AOA). AOA has completed several digital signs in Arizona and one in Glendale California. One other company contacted the Bond Director with questions regarding permitting requirements of the proposed site stating that the proposed location is classified as Landscape by Caltrans and does not qualify for a State Permit. The contracted vendor will be required to determine the necessary permitting requirements based on potential regulatory restrictions. American Outdoor will be responsible for all costs incurred relative to the sign from permit fees, sign fabrication and installation, utilities, insurance and ongoing maintenance.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• American Outdoor Proposal PDF · 1.5 MB ViewOpen American Outdoor ProposalDownload American Outdoor Proposal

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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To

Cindy Cathey Superintendent

Minutes

Government Code 3547 requires school districts to "sunshine" collective bargaining proposals at a meeting of the Board of Education. the California School Employees' Association's (CSEA) submitted an initial proposal to the San Leandro Unified School District (SLUSD) that was first presented to the public at the June 4, 2013, meeting of the Board of Education. This proposal was presented to the SLUSD a second time for public review and comment.

Quick Summary / Staff Recommendation

Present the CSEA's initial proposal to the SLUSD for public review and comment.

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Government Code 3547 requires school districts to ?sunshine? collective bargaining proposals at a meeting of the board of education. The California School Employees' Association's (CSEA) has submitted an initial proposal to the San Leandro Unified School District (SLUSD)that was first presented to the public at the June 4, 2013, meeting of the Board of Education. This proposal is being presented to the public a second time for public review and comment.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• CSEA Initial Proposal to the SLUSD PDF · 42.1 KB ViewOpen CSEA Initial Proposal to the SLUSDDownload CSEA Initial Proposal to the SLUSD

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Minutes

Miscellaneous Receipts in the amount of $7,058,758.87 have been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $7,058,758.87.

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Quick Summary / Staff Recommendation

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

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Quick Summary / Staff Recommendation

Pursuant to Government Code Section 54954 et seq. and 54956.95. Personal property claim filed by Modular Space against San Leandro Unified School District.

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Quick Summary / Staff Recommendation

Special Board Meeting - June 25, 2013 ( DO-E 14th Street Office - South Conference Room) Regular Board Meeting - July 16, 2013 Regular Board Meeting - August 6, 2013 Regular Board Meeting - August 20, 2013 Regular Board Meeting - Wednesday, September 4, 2013 Special Board Meeting - September 10, 2013 (TBD) Regular Board Meeting - September 17, 2013 Regular Board Meeting - October 1, 2013 Tentative Board Meeting/Work Session (TBD) Regular Board Meeting - November 5, 2013 Tentative Board Meeting/Work Session (TBD) Regular Board Meeting - November 19, 2013 Regular Board Meeting - December 3, 2013 Special Board Meeting - December 10, 2013 (TBD) Regular Board Meeting - January 14, 2014 Tentative Board Meeting/Work Session - January 21, 2014 (TBD) Regular Board Meeting - January 28, 2014 Regular Board Meeting - February 4, 2014 Tentative Board Meeting/Work Session - February 11, 2014 (TBD) Regular Board Meeting - February 25, 2014 Regular Board Meeting - March 4, 2014 Special Board Meeting - March 11, 2014 (TBD) Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 Regular Board Meeting - May 6, 2014 Tentative Board Meeting/Work Session - May 13, 2014 (TBD) Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014 (TBD)

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Minutes

The meeting was adjourned at 10:10 p.m.

Actions

Motion - Motion made by Jason Toro and a seconded by Vince J. Rosato. | Vote: Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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