Special Board Meeting

Quick Summary / Staff Recommendation

Pursuant to Government Code Section 54954 et seq. and 54956.95. Personal injury claim filed by Carmen Ferrer against San Leandro Unified School District.

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Minutes

President Prola led the Pledge of the Allegiance to the Flag.

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Minutes

It was noted that the Health Center Needs Assessment presentation was being pulled. Students from San Leandro High School and Lincoln High School will return on December 17 to present the results and recommendations from a survey they conducted regarding programming and design of the Student Health Center. The Board approved the agenda for the Special Board meeting held on December 10, 2013, as amended.

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the agenda for the Special Board Meeting held on December 10, 2013.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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To

Michael McLaughlin, Ed.D., Superintendent

Minutes

On behalf of the non-profit organization My New Red Shoes, program coordinator Brittani Keefe accepted a Certificate of Appreciation from the Board of Education and Superintendent. Ms. Keefe?s organization recently donated 75 pairs of brand new shoes to San Leandro families in transition. Each student received a hand-sewn bag with a brand new pair of shoes as well as a $50 Old Navy gift card and other goodies. It was wonderful to see the look of pride and appreciation on the faces of our students as they opened their bags. Student Services' Tracey Lewis, Coordinator of Educational Services and Consuelo Zuluaga, Student Support Specialist, who presented the certificate, expressed their deep appreciation to My New Red Shoes for their generous donation to our students and are "looking forward to our continued partnership."

Quick Summary / Staff Recommendation

On behalf of Student Services, Tracey Lewis, Coordinator of Educational Services and Consuelo Zuluaga, Student Support Specialist, will present a Certificate of Appreciation to Brittani Keefe, Program Coordinator, for the non-profit organization, My New Red Shoes. Ms. Keefe?s organization recently donated 75 pairs of brand new shoes to San Leandro families in transition. Each student received a hand-sewn bag with a brand new pair of shoes as well as a $50 Old Navy gift card and other goodies. It was wonderful to see the look of pride and appreciation on the faces of our students as they opened their bags . We are grateful to My New Red Shoes for their generous donation and look forward to our continued partnership.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

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Minutes

This presentation was pulled and will be rescheduled to the December 17, 2013, Board Meeting.

Quick Summary / Staff Recommendation

Students from San Leandro and Lincoln High School will present the results and recommendations from a needs assessment that they conducted in order to gather student input regarding the programming and design of the Student Health Center.

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Minutes

Chris Boynton, Ed.D. serves as director of the Project EAT (Educate, Act, Thrive) and will be overseeing the Carol White Grant at the Alameda County Office of Education. Dr. Boynton presented the theory of action behind the grant that will be implemented at all eight elementary sites in the San Leandro Unified School District. The Carol White Grant addresses the substandard physical fitness among children, gaps in physical education (PE) and nutrition education (NE), and Wellness Policies that need to be updated and implemented, by: Using professional development and a cycle of inquiry to integrate effective, standards-based PE and nutrition education routines into the school day and after-school programs Equipping children with knowledge and skills to make fitness-promoting choices Engaging, educating, and preparing families to help promote their children?s fitness Updating and strengthening implementation of District/School Wellness Policies; and Fully leveraging out-of-school community resources to promote children?s fitness According to Dr. Boynton, 48% of Alameda County youth are overweight, and obesity trends here and in the nation continue to rise. Premature deaths from obesity now are approximately 300,000 year. The partnership between ACOE and our District will help create systems of routines that engage personnel at the district and school site levels, children, and parents in behaviors resulting in better health for children and institutional changes that enable the elementary schools to sustain these gains over time.

Quick Summary / Staff Recommendation

Chris Boynton, Ed.D. serves as director of the Project EAT ( Educate, Act, Thrive) and will be overseeing the Carol White Grant at the Alameda County Office of Education. Dr. Boynton will be presenting the theory of action behind the grant that will be implemented at all eight elementary sites in the San Leandro Unified School District. The Carol White Grant will address the substandard physical fitness among children, gaps in physical education (PE) and nutrition education (NE), and Wellness Policies that need to be updated and implemented, by: 1) using professional development and a cycle of inquiry to integrate effective, standards- based PE and nutrition education routines into the school day and after-school programs 2) equipping children with knowledge and skills to make fitness-promoting choices 3) engaging, educating, and preparing families to help promote their children?s fitness 4) updating and strengthening implementation of District/School Wellness Policies; and 5) fully leveraging out-of-school community resources to promote children?s fitness. The partnership will help create systems of routines that engage personnel at the district and school site levels, children, and parents in behaviors resulting in better health for children and institutional changes that enable the elementary schools to sustain these gains over time.

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Minutes

Assistant Superintendent of Educational Services, Rosanna Mucetti, Ed.D delivered a presentation on the San Leandro Unified Common Core State Standards (CCSS) for 2013-2014 and 2014-2015. This presentation provided information on how the district will be using the CCSS Implementation Funds to support activities in the following three areas: professional development, CCSS aligned instructional materials and technology implementation and infrastructure. A few key highlights of the CCSS Budget included: $1,740,800 budget (two years of funding which needs to be spent during that two-year period) $500,000 for Professional Development $500,000 for Instructional Innovator Cohort Funding for up to 60 classrooms across the District Developing internal teacher leaders Creating Demonstration Classrooms Option A: $740,800 for Technology Integration OR- Option B: $740,000 for Instructional CCSS Coachers ( more information after the first of the year to determine which option to use) Dr. Mucetti said that by creating thee Instructional Innovator Teams, the District is taking professional development to a deeper level than the traditional train-the-trainer models. With funding for up to 60 classrooms, 12% of the teacher workforce would be part of the Instructional Innovator Cohort. Following the presentation, the Board expressed their excitement and amazement on how far the implementation process has progressed, adding that they liked the collaborative team approach which is aligned with the District's Strategic Plan. The Board also posed additional questions regarding potential additional funding, and the use of any other platforms other than Google Chrome, which were addressed by staff. Superintendent McLaughlin also said that the goal is to be "wired up by the fall of 2014."

Quick Summary / Staff Recommendation

Assistant Superintendent of Educational Services, Rosanna Mucetti, Ed.D will deliver the CCSS Budget presentation for 2013-2014 and 2014-2015. This presentation will provide information on how the district will be using the Common Core State Standards Implementation Funds to support activities in the following three areas: professional development, CCSS aligned instructional materials and technology implementation and infrastructure.

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Minutes

Associate Superintendent Song Chin-Bendib and Fiscal Director Rais Abbasi presented the First Interim Report for the 2013-2014 Fiscal Year, which includes fiscal years 2014-15 and 2015-16. The presentation included fiscal information that was presented to the Finance Committee on December 3, 2012, including the fiscal impact of Proposition 30 and Measure L along with any other relevant information since the meeting. Highlights included: For the fiscal year 2013-2014 First Interim Report, San Leandro USD is certifying a positive certification. Business Services has prepared the First Interim Report, along with assumptions from the Alameda County Office of Education (ACOE) and the School Services of California (SSC), Inc. Dartboard which provides schools district critical economic indicators of budget projects. Multi-Year projections along with other analytical reports are provided under separate cover. This is the first report prepared in SACS format since the implementation of Local Control Funding Formula (LCFF). Below are the First Interim Report projected ending Fund Balances after designations for 2013-2014 and two subsequent years: Fund Balance 2013-2014 2014-2015 2015-2016 After designations* $2,775,655 $3,955,511 $6,158,600 * These balances does not include the 3% required reserve but is maintained separately in Fund 17 (a separate Fund). The following major assumptions have been applied toward the 2013-2014 First Interim Report: Calculations are based on Local Control Funding Formula (LCFF) Revenue Limit calculation per ADA funding has been eliminated by law, except for 2012-13 as the ?base year?. Cost Of Living Adjustment (COLA): 2013-14 = 0.00% 2014-15 = 1.565% 2015-16 = 1.80% Following are the LCFF Gap Funding Rates used for calculating Multi Year Projections: 2013-14 = 11.78% 2014-15 = 16.49% 2015-16 = 12.10% As compared to previous years, there?s no ?Revenue Limit deficit factor?. Most of categorical programs have lost identity and rolled into LCFF. Measure L Parcel tax: estimated amount of $771,000, beginning 2013-14 fiscal year; the measure is for five years. Special Ed COLA: 2013-14 = 0.00% 2014-15 = 1.565% 2015-16 = 1.80% LCFF allows use of greater of current or previous year?s P2 ADA. 2013-14 First Interim is prepared with 2012-13 P2 ADA at 8,348.28. One-time $300,000 is budgeted for Special Education ?disproportionate funding?, hence increasing the encroachment. From the list of budget cuts approved by the Board in March 2012 for Fiscal Year 2013-2014 and beyond, Budget items #2, Increase K-3 CSR to 32:1 - estimated 6 to 7 FTEs; #9, Reduce Campus supervisors - 2 FTEs - not implemented; #11, Reduce Middle & Elementary 1.0 FTE - not implemented, and #12, Reduce Custodian - 1.0 FTE were restored by the Board for 2013-2014 only. This is to request the Board approved the restorations for 2014-15 and ongoing. Additional key points in the presentation included: In the State of California, the 2013-14 budget package replaces the previous K-12 finance system with a new Local Control Funding Formula (LCFF). The 2013-2014 State Budget Act provides $2.1 billion for school districts and charter schools to support the first[-year implementation of the LCFF. Until full implementation, however, local educational agencies (LEAs) will receive roughly the same amount of funding they received in 2012-13 plus an additional amount each year to bridge the gap between current funding levels and the new LCFF target levels. The State of California projects the time frame for full implementation of the LCFF to be eight years. The LCFF includes the following components for school districts and charter schools: For San Leandro Unified School District, the base targe t (to be reached in 2020-21) per ADA is as follows: K-3rd Grade ($6,952) 4th-6th Grade ($7,056) 7th-8th Grade ($7,266) 9th-12th Grade ($8,419) An adjustment of 10.4 percent on the base grant amount for kindergarten through grade three (K?3). As a condition of receiving these funds, the LEA shall progress toward an average class enrollment of no more than 24 pupils in kindergarten through grade three, unless the LEA has collectively bargained an annual alternative average class enrollment in those grades for each school site. An adjustment of 2.6 percent on the base grant amount for grades nine through twelve. A supplemental grant equal to 20 percent of the adjusted base grant for targeted disadvantaged students. Targeted students are those classified as English learners (EL), eligible to receive a free or reduced-price meal (FRPM), foster youth, or any combination of these factors (unduplicated count). A concentration grant equal to 50 percent of the adjusted base grant for targeted students exceeding 55 percent of an LEA?s enrollment. The State Budget maintains Home-to-School Transportation and Targeted Instructional Improvement Block Grant funding as add-ons to the LCFF. The State budget requires LEAs to maintain 2012-13 expenditure levels on transportation out of funds received for this purpose.

Quick Summary / Staff Recommendation

Assistant Superintendent Song Chin-Bendib and Fiscal Director Rais Abbasi, will present the First Interim Report for the 2013-2014 Fiscal Year, which includes fiscal years 2014-15 and 2015-16. Included in the presentation will be fiscal information that was presented to the Finance Committee on December 3, 2012, including the fiscal impact of Proposition 30 and Measure L along with any other relevant information since the meeting.

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Fiscal Impact

The 2013-2014 First Interim Report has incorporated financial revisions from the June 25, 2013, Adopted Budget.

To

Mike McLaughlin Ed.D, Superintendent

Minutes

The Board approved a Positive Certification of the First Interim for 2013-2014 which includes Fiscal Years 2014-15 and 2015-16 as required by Assembly Bills 1200-2756.

Staff Recommendation

Approve the positive certification of the First Interim Report for 2013-2014 which includes Fiscal Years 2014-15 and 2015-16 as required by Assembly Bills 1200 and 2756.

Actions

Motion Approve the positive certification of the First Interim Report for 2013-2014 which includes Fiscal Years 2014-15 and 2015-16 as required by Assembly Bills 1200 and 2756. - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Board Finance Committee Meeting - December 2, 2013

Background Information

In compliance with Education Code EC 42131(a)(1) requirements, Assembly Bill (AB) AB1200, and AB 2756, the Business Services Department has prepared the 2013-2014 First Interim report which includes fiscal years 2014-15 and 2015-16. The First Interim Report is the financial update of the 2013-2014 Adopted Budget approved by the Board on June 25, 2013. The report is required to be approved by the governing board no later than 45 days after the close of the reporting period (October 31 st ) to determine whether or not the district is able to meet its financial obligations. The following certifications may be assigned: Positive: assigned to any district that based on current projections will meet its financial obligations in the current fiscal year and two subsequent fiscal years. Qualified: assigned to any district that based on current projections may not be able meet its financial obligations in the current fiscal year and two subsequent fiscal years. Negative: assigned to any district that based on current projections will not be able to meet its financial obligations for the remainder of the current fiscal year or the subsequent fiscal year. For the fiscal year 2013-2014 First Interim Report, San Leandro USD is certifying a positive certification. Business Services staff has prepared the First Interim Report, along with assumptions from the Alameda County Office of Education (ACOE) and the School Services of California (SSC), Inc. Dartboard which provides school districts critical economic indictors for budget projections. Multi-Year projections along with other analytical reports are provided under separate cover. Below are the First Interim Report projected ending Fund Balances after designations for 2013-2014 and two subsequent years. This is the first report prepared in SACS format since the implementation of Local Control Funding Formula (LCFF). Below are the First Interim Report projected ending Fund Balances after designations for 2013-2014 and two subsequent years: Fund Balance 2013-2014 2014-2015 2015-2016 After designations* $2,775,655 $3,955,511 $6,158,600 * These balances does not include the 3% required reserve but is maintained separately in Fund 17 (a separate Fund). The following major assumptions have been applied toward the 2013-2014 First Interim Report: Calculations are based on Local Control Funding Formula (LCFF) Revenue Limit calculation per ADA funding has been eliminated by law, except for 2012-13 as the ?base year?. Cost Of Living Adjustment (COLA): 2013-14 = 0.00% 2014-15 = 1.565% 2015-16 = 1.80% Following are the LCFF Gap Funding Rates used for calculating Multi Year Projections: 2013-14 = 11.78% 2014-15 = 16.49% 2015-16 = 12.10% As compared to previous years, there?s no ?Revenue Limit deficit factor?. Most of categorical programs have lost identity and rolled into LCFF. Measure L Parcel tax: estimated amount of $771,000, beginning 2013-14 fiscal year; the measure is for five years. Special Ed COLA: 2013-14 = 0.00% 2014-15 = 1.565% 2015-16 = 1.80% LCFF allows use of greater of current or previous year?s P2 ADA. 2013-14 First Interim is prepared with 2012-13 P2 ADA at 8,348.28. One-time $300,000 is budgeted for Special Education ?disproportionate funding?, hence increasing the encroachment. From the green sheet attached, which lists budget cuts approved by the Board of Education in March 2012 for Fiscal Year 2013-14 and beyond. Items #2, 9, 11 and 12 have been restored for 2013-14. This is to request the Board approve the restorations for 2014-15 and ongoing. In the State of California, the 2013?14 budget package replaces the previous K?12 finance system with a new Local Control Funding Formula (LCFF). For school districts and charter schools, the LCFF creates base, supplemental, and concentration grants in place of most previously existing K?12 funding streams, including revenue limits and most state categorical programs. The 2013?14 State Budget Act provides $2.1 billion for school districts and charter schools to support the first-year implementation of the LCFF. Until full implementation, however, local educational agencies (LEAs) will receive roughly the same amount of funding they received in 2012?13 plus an additional amount each year to bridge the gap between current funding levels and the new LCFF target levels. The State of California projects the time frame for full implementation of the LCFF to be eight years. The LCFF includes the following components for school districts and charter schools: For San Leandro Unified School District, the base target (to be reached in 2020-21) per ADA is as follows: K-3rd Grade $6,952 4 th -6 th Grade $7,056 7 th -8 th Grade $7,266 9 th -12 th Grade $8,419 An adjustment of 10.4 percent on the base grant amount for kindergarten through grade three (K?3). As a condition of receiving these funds, the LEA shall progress toward an average class enrollment of no more than 24 pupils in kindergarten through grade three, unless the LEA has collectively bargained an annual alternative average class enrollment in those grades for each school site. An adjustment of 2.6 percent on the base grant amount for grades nine through twelve. A supplemental grant equal to 20 percent of the adjusted base grant for targeted disadvantaged students. Targeted students are those classified as English learners (EL), eligible to receive a free or reduced-price meal (FRPM), foster youth, or any combination of these factors (unduplicated count). A concentration grant equal to 50 percent of the adjusted base grant for targeted students exceeding 55 percent of an LEA?s enrollment. The State budget maintains Home-to-School Transportation and Targeted Instructional Improvement Block Grant funding as add-ons to the LCFF. The State budget requires LEAs to maintain 2012?13 expenditure levels on transportation out of funds received for this purpose.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Green Chart - Budget Cuts/Restorations PDF · 103.5 KB ViewOpen Green Chart - Budget Cuts/RestorationsDownload Green Chart - Budget Cuts/Restorations

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Minutes

Trustee Carey reported receipt of the following emails from November 19, 2013, to December 9, 2013: From Cynthia Chandler, and Corina L?pez regarding "Student Statement on Dress Code at Bancroft Middle School"; from Donna McBride regarding "Wilson Dolphin News"; from Mia Ousley regarding "The Broadmoor Beacon - November/December 2013"; from Mark Hamilton regarding "Counseling Update"; two emails from Corina L?pez regarding "Missing a Meeting"; from Laura Gomez regarding "Eagle Eye December 2013"; from Rick Richards regarding "SLHS Music Room Dedication"; from Robin Michel regarding "San Leandro High School student Visits White House - Pitches Business Plan to President Obama," and "Board Meeting Highlights: November 19, 2013"; from Sukhi Sidhu regarding "Finance Committee Agenda - December 2, 2013," and "2013-2014 First Interim Report (Sacs Report)"; from Elaine Tesorero regarding McKinley Staff Bulletin December 2-6, 2013"; from Robin Michel regarding "On Recent Visit, US Treasurer Rosie Rios Tells Muir Middle School Students They are "The Best Investment"; from Mark Hamilton regarding "Counseling Services in Critical Condition"; from Anthony Farley regarding "The Hour of Code: Blocked"; from Sheila Jordan regarding "The 2012-2013 Alameda County Public Schools Directory is now Available!"; from Unique Holland regarding "Register Today: 2014 Bay Area Leadership Forum"; from Mark Hamilton regarding "Mark D. Hamilton (@mdham_21) Shared a Conversation with You!"; from Elaine Tesorero regarding "Staff Bulletin December 9, 2013-December 13, 2013"; from Sukhi Sidhu regarding "Agenda: Facilities and Technology Committee - December 11, 2013"; from Jerry Heverly regarding "Questions"; and from Mike McMahon regarding ACSBA January 2014 Meeting - New CSBA Policy Platform."

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Minutes

There was no Student Board member report.

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Minutes

Jon Sherr, San Leandro Teachers' Association (SLTA) President spoke on how excited SLTA is about partnering with Educational Services on Common Core, and the development of internal curriculum leaders. He also acknowledged SLTA member Lynda Campfield for her work on the "One Warm Thing" campaign. The campaign expands the popular "One Warm Coat" by collecting gloves, scarves, socks, sweaters, blankets and more for distribution to those in need. Collection will continue until December 16,2013, and items will be donated to the Davis Street Resource Center before the District's Winter Break. Mr. Sherr also announced that this year's school board breakfast will be held at the Doubletree Hotel in Pleasanton. Invites should be coming soon. Piggybacking on comments made by San Leandro High School teacher Ruby Smart earlier this evening around her classrooms being hot and the need for blinds, Mr. Sherr said that he is hearing that the classrooms are cold, adding that it is hard for kids to work and teachers to teach under these conditions, not only at the high school, but at other sites as well. He asked that staff revisit our energy saving plan process.

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Minutes

Superintendent Mike McLaughlin, discussed last week's California School Board Association's (CSBA) conference and the emphasis placed on technology. He expressed appreciation to those Board members who were able to attend and see what other districts and boards are doing, in a positive environment where all were excited about their work in education (as opposed to the "doom and gloom" of the past years). The Superintendent thanked Food Services Director DeeAnn Cortez, Maintenance and Operations Director Greg Dyer and San Leandro High School Assistant Principal Ron Polk for the efficient and timely way the three of them came together to respond to a fire last week at the apartment complex across from the high school, saying that while he was out of town, they took care of it, adding that "it is a very good feeling to know that in my absence, leadership knows what to do." Responding to the concern regarding the installation of the blinds, the Superintendent said that "construction and students never mix well", and unfortunately it's hard when students are in session; however, it's part of the process. He reported that staff is working on having the blinds installed as soon as possible. Dr. McLaughlin reported that the District will soon be going on Winter Break, adding that, "We are excited about the working partnerships with SLTA and the other bargaining units and being able to help support the teachers in the classrooms by providing the tools and training to move forward."

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Minutes

Trustee Carey reported that the Policy Committee met on November 20 and had a discussion and work session regarding Board Policy and Administrative Regulation #5132, Dress and Grooming. The committee heard from legal counsel, school staff, and parents. During the discussion, they realized that it was not the actual policy, but the implementation and proper training of staff that was a concern. The committee will revisit this, adding that a CSBA Transition workshop is scheduled in January where the administrative team will be reviewing sample material and customizing it for use in our District.

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Minutes

Trustee James reported that the next Finance Committee meeting will be January 28 where the committee will learn more about the supplemental and concentration grants and the controls that LCFF defines on how funds may be spent.

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Minutes

Trustee Prola said that the California School Boards Association (CSBA) had their annual convention last weekend in San Diego. Highlight of the convention included: Ann White, who is on the Livermore School Board, was selected at the new director of the region The gun safety information, prepared by the Brady Association, that she forwarded to CSBA, was distributed to the delegates to take back to their regions all over the state Conferences offered sessions coverning a wide variety of relevant and timely topics where she heard Jane McGonigal speak about the intersection between game development and education, Linda Darling Hammond speak about developing and assessing teaching for the Common Core, and Yong Zhao, who spoke about what a world class education looks like in a time of reform movements like Common Core.

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Minutes

Trustee Toro reported that there was a special meeting of the Eden Area ROP Governing Board on December 9, 2013. The Board passed the First Interim Budget Report 2013-2014, noting that the State has guaranteed the ROP budget for the next two years, then the following years will be absorbed into the District's budget. With the planning for LCFF underway, the Superintendent-elect spoke about the services ROP can provide us, such as mentoring and supporting teachers to complete their CTE credentials, implementation of Common Core Standards, and student achievement, adding that ROP can be an added resource so that we do not have look to other resources in the community.

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Minutes

Trustee L?pez pulled Consent Item 13m from the Consent calendar. With that exception, the Board approved the Consent Calendar as amended.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Staff Recommendation

Approve the minutes of the Regular Board meeting held on November 19, 2013.

Attachments

• November 19, 2013, Minutes PDF · 228.5 KB ViewOpen November 19, 2013, MinutesDownload November 19, 2013, Minutes

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Fiscal Impact

The cost of architectural services will be funded through savings from Measure B, the November 2006 Facility General Obligation Bond Election.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Aedis Architecture and Planning to provide the architectural services for the school based health center, funded through Measure B savings.

Board Committee

Facilities and Technology Committee: December 11, 2013

Background Information

In anticipation of the District?s new facility projects, a school based health center (SBHC), the District released a Request for Qualifications (RFQ) for submissions of a Statement of Qualifications (SOQ) for architectural services from firms interested in providing professional architectural services to the District. The District required that firms interested in submitting an SOQ be licensed, insured, and maintain a full-service architectural office within one hundred miles of the District. The SOQ deadline was September 23, 2013. On September 23, 2013, the District received 14 Statement of Qualifications (SOQ) packages by the deadline. During the qualifications based submittal and selection process, the District reviewed and considered the following information: The number and relevance of K-12 school related new construction and modernization projects completed by the firm in the past five years, the firm?s experience with value engineering, life cycle cost analysis and bid alternates, the firm?s DSA experience and qualifications of the proposed staff for each of the firms. The firm?s ability to meeting project budgets and schedules; percent of change orders for construction projects; if there was any litigation on the firm?s projects, experience with sustainable design and construction (CHPS, HPI & LEED) projects, and experience working with and getting input from community groups. The District received 14 outstanding proposals. Staff did a screening to invite a shortlist of three (3) qualified architectural firms to interview: Aedis Architecture and Planning SGPA Architecture and Planning MWA Architects These firms were interviewed on November 13, 2013, with reference checks completed to determine a recommendation of a qualified architect to complete the Board approved School Based Health Center. All three firms are highly qualified. However, based on the interviews and reference checks, staff recommends the selection of Aedis Architecture and Planning for providing architectural services for the school based health and wellness center. With this RFQ/SOQ process and resulting recommended Board action, the District will have satisfied the requirements of Public Contract Code and Proposition 39 (55% bond elections) for the selection of professional architectural service providers. It has required the partnership, hard work and dedication of many community organizations to make the school-based health and wellness center a reality, including: Supervisor Wilma Chan?s Office (fiscal resources, staff, grant writer, leadership) Alameda County Medical Center (medical services, physical well-being of students and youth development) Alameda County School Health Services Coalition (social/emotional well-being of students) Alameda County Health Care Services Agency (social/emotional well-being of students) Alameda County Behavioral Health Services (social/emotional well-being of students) The City of San Leandro ($500,000 loan to purchase former Girls? Inc. building)

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• AEDIS Contract PDF · 1.1 MB ViewOpen AEDIS ContractDownload AEDIS Contract

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Fiscal Impact

Legal fees are budgeted in the 2013-2014 General Fund budget and are only spent as needed.

To

Board of Education

Staff Recommendation

Approve the Legal Services Agreement with Garcia, Hern?ndez, Sawhney & Bermudez, LLP for fiscal year 2013-2014.

Board Committee

N/A

Policy / Code

Education Code 33129 and 42127

Background Information

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District's needs. In this search, staff has identified Garcia, Hern?nez, Sawhney & Bermudez as having the legal expertise necessary to assist the District in dealing with most of the day-to-day legal issues the District may face, such as most labor and employment matters, student/special education issues, management issues, school law research and letter opinions, Brown Act, Board governance and attendance at Board meetings. Dr. McLaughlin worked with this firm for five years and recommends their services. The District is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.

From

Mike McLaughin, Ed.D., Superintendent

Attachments

• Legal es Agreement - Garcia, Hernandez, Sawhney & Bermudez 2013-2014 PDF · 390.2 KB ViewOpen Legal es Agreement - Garcia, Hernandez, Sawhney & Bermudez 2013-2014Download Legal es Agreement - Garcia, Hernandez, Sawhney & Bermudez 2013-2014

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To

Mike McLaughlin, Ed.D., Superintendent

Background Information

This MOU is to support the partnership with Alameda County Office of Education, Project EAT for the implementation of the requirements of the Carol White Grant.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Carol White Grant MOU PDF · 204.1 KB ViewOpen Carol White Grant MOUDownload Carol White Grant MOU

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Contracts $5,000 and less 12-10-13 PDF · 17.9 KB ViewOpen Contracts $5,000 and less 12-10-13Download Contracts $5,000 and less 12-10-13

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Fiscal Impact

$1,045.94 rental revenue to be added to General Fund.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the lease agreement with Adventure Time Extended Day Care

Background Information

The District has utilized the services provided by Adventure Time Extended Day Care ("Adventure Time") since 2007. Adventure Time provides child care services before and after school hours and is located at James Madison Elementary School. The formal agreement with Adventure Time has since expired. This new agreement covers the period from July 1, 2013 through June 30, 2014, allowing each party the option to explore rental opportunities after June 30. The proposed new agreement covers the same terms and conditions as the lease in 2007, which stated that the annual rental amount will be adjusted by the San Francisco Bay Area Consumer Price Index (CPI) percentage. The CPI for 2013 is 1.6%. Therefore, effective January 1, 2014, the rental amount will have increased by $16.90 to a monthly amount of $1,045.94. (The lease agreement is attached.)

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Adventure Time Lease Agreement - 2013-2014 PDF · 123.5 KB ViewOpen Adventure Time Lease Agreement - 2013-2014Download Adventure Time Lease Agreement - 2013-2014

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Adopt Resolution #13-59 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Resolution 13-59 - Obsolete Equipment PDF · 116.5 KB ViewOpen Resolution 13-59 - Obsolete EquipmentDownload Resolution 13-59 - Obsolete Equipment

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Fiscal Impact

We are to spend 15% if IDEA grant funds.

Staff Recommendation

Approve contracted services with Collaborative Learning Solutions.

Background Information

The state has identified San Leandro USD as Significantly Disproportionate (?Sig Dis?). We are considered Significantly Disproportionate (?Sig Dis?) for the identification of AA Students in 2011-12 and for White Students in 2012-13 as Emotionally Disturbed. We are required to complete a data analysis as the first step of the process in identifying root causes of for this finding. Collaborative Learning Solutions will be supporting the district in a self assessment process leading to the development of an improvement plan to identify the root cause of the current "disproportionality" designation.

Attachments

• Collaborative Learning Solutions PDF · 194.5 KB ViewOpen Collaborative Learning SolutionsDownload Collaborative Learning Solutions

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Fiscal Impact

Not to exceed $7,000 from Nonpublic Agency funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracted services between Diablo Behavior Health and San Leandro USD Special Services for the 2013-2014 school year

Background Information

Contracted services include assessing conceptual abilities, executive functioning auditory/visual processing, attention/concentration, social and emotional functioning, social skills, internalizing behaviors, depression, anxiety, coping skills, and adaptive skills.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Diable Behavior Health PDF · 94.7 KB ViewOpen Diable Behavior HealthDownload Diable Behavior Health

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Attachments

• Certificated Personnel Report PDF · 74.7 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 17.5 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

Multifunded by site and district using categorical funds targeting English Learners (EIA-LEP)

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Responding to Trustee L?pez question on why this company was selected, Dr. Rosanna Mucetti, Assistant Superintendent, explained that this program was implemented at McKinley during summer school and was very successful. The program targets the English learner population in reading, writing, and speaking and gives the feedback on their speech as they respond to prompts.

Staff Recommendation

Approve the Imagine Learning Purchase Contract for licenses between San Leandro USD and Imagine Learning to pilot the training and software program with a group of English Learners at McKinley Elementary.

Actions

Motion Approve the Imagine Learning Purchase Contract for licenses between San Leandro USD and Imagine Learning to pilot the training and software program with a group of English Learners at McKinley Elementary. - Motion made by Corina N. Lopez and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Background Information

Imagine Learning is is an engaging web-based program used by many districts to improve the language and literacy skills of English Learners. McKinley has agreed to pilot the program with 39 English Learners who are at the lower levels of English proficiency. These English Learners are in 7 classrooms at different grade levels. The teachers have volunteered to participate in the pilot and provide feedback on the effectiveness of the software program.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Imagine Learning MOU PDF · 98.2 KB ViewOpen Imagine Learning MOUDownload Imagine Learning MOU
• Imagine Learning Proposal PDF · 93.8 KB ViewOpen Imagine Learning ProposalDownload Imagine Learning Proposal

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Fiscal Impact

Not to exceed $5,720.00 from Non-Public Agency funds

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Contracted Services between San Leandro Unified School District Special Services and Carina Grandison for the 2013-2014 school year

Background Information

Consultant Carina Grandison will provide comprehensive IEE assessment, which includes a detailed evaluation of current neuro-cognitive abilities and psychological status. The IEE will assist in diagnostic clarification, identifying psychological/emotional factors, and developing treatment including educational recommendations and anticipatory planning, and attendance at an IEP meeting to report results and recommendations.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Carina Grandison contract PDF · 87.2 KB ViewOpen Carina Grandison contractDownload Carina Grandison contract

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Fiscal Impact

$25,681.00 - Special Education funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2013-2014 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2013-2014. Student # DOB Cost Location # 1 10/18/01 $24,168.00 Seneca Family of Agencies # 2 12/06/04 $ 1,513.00 Seneca Family of Agencies (addendum to add speech services) Total $25,681.00

From

Rosanna Mucetti, Assistant Superintendent, Educational Services

Attachments

• Seneca Family of Agencies PDF · 200.2 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies

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Fiscal Impact

$5,186 to the SLUSD Adult School Fund and $1,098 to the SLUSD General Fund.

To

Dr. Michael McLaughlin Superintendent

Minutes

Assistant Superintendent Dr. John Thompson explained that pursuant to the Agreement between the District and the California School Employees' Association (CSEA), a reclassification hearing must be held annually for members petitioning to have their positions reclassified. A reclassification is a process where employees can seek to have their positions reclassified to a new salary range or adjusted to changing duties and responsibilities. For the past three years, CSEA has recognized the District's financial difficulty and has agreed to table that provision. The reclassification panel met on November 20, 2013, to review three (3) requests for reclassification and make advisory recommendations to the Board of Education. After review of the petitioners' request, staff is recommending the following two positions be reclassified: Office Manager, Adult School: Modify this position from a 1.0FTE adult school office manager (range 42) to a 0.5 FTE adult school office manager (range 42) and a 0.5 FTE accounting technician (range 48) Attendance/Residence Verification Clerk, District Office: Reclassify this position from a range 37 to a range 38 CSEA and the District will the job description. The District and CSEA have been meeting to review the job descriptions and compensation for these positions and upon completion, a recommendation will be made to the Board of Education. Following Dr. Thompson's comments, the Board approved the Reclassification Panel's Advisory recommendation to reclassify petitioning bargaining unit members from the California School Employees' Association.

Staff Recommendation

Approve the reclassification panel's advisory recommendation to reclassify two CSEA positions.

Actions

Motion Approve the reclassification panel's advisory recommendation to reclassify two CSEA positions. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Not applicable

Policy / Code

Education Code 45101

Background Information

Pursuant to the Agreement between the SLUSD and the California School Employees' Association, a reclassification hearing must be held annually for members petitioning to have their positions reclassified. Reclassification is a process by which employees can seek to have their positions reclassified to a new salary range or adjusted to changing duties and responsibilities. The reclassification panel met on November 20, 2013, to review three (3) requests for reclassification. The assistant superintendent of human resources represents the district on this panel, CSEA was represented by Shawana Grace, and Jim Bolar was jointly appointed as the third member of the panel. The role of the panel is to review petitions for reclassification and make advisory recommendations to the SLUSD Board of Education. The panel considered three criteria when determining whether or not reclassification requests are appropriate: 1. There has been a gradual increase of duties assigned to this position over an extended period of time that are more aligned with duties assigned to positions in higher classifications. 2. The job classification is not aligned with similar job classifications in other districts. 3. The duties assigned to this position have changed due to an identified need (such as a shortage of applicants or excessive turnover) requiring different skills for this position. After review of the petitioner's requests, the panel is making the following recommendations to the Board of Education: 1.Office Manager, Adult School: Modify this position from a 1.0 FTE adult school office manager (range 42) to a 0.5 FTE adult school office manager (range 42) and a 0.5 FTE accounting technician (range 48). Estimated cost to the adult school fund: $5,186. 2. Attendance/Residence Verification Clerk, District Office: Reclassify this position from a range 37 to a range 38. Estimated cost to the SLUSD general fund: $1,098. In addition, the panel reviewed requests from moderate-severe para educators to have their positions reclassified to health clerk positions. The panel concurred that an adjustment is needed to these positions but referred the matter back to the District and CSEA. The District and CSEA have been meeting to review the job descriptions and compensation for these positions and will continue to do so. Upon completion, a recommendation will be made to the Board of Education.

From

Dr. John Thompson Assistant Superintendent

Link to this item

To

Board of Education

Minutes

Superintendent McLaughlin said that he was bringing this item back for Board consideration to increase the credit card limit to $5,000, after Trustee Rosato had expressed concern that, with the costs that can be incurred while attending conferences, the $1,500 credit card limit was not sufficient. The Superintendent also explained that it is the norm to have a credit card, not to abuse it, adding that it is the vehicle of purchasing in today's world, because airlines and hotels do not accept purchase orders, so that becomes an out-of-pocket expense which can be difficult. While concern was raised regarding the need to set policy and parameters, the Board approved to increase the CAL-Card spending limit to $5,000 for this one-year trial period.

Staff Recommendation

Approve the Superintendent's recommendation that the CAL-Card spending limit for the trial period be increased to $5,000.

Actions

Motion Approve the Superintendent's recommendation that the CAL-Card spending limit for the trial period be increased to $5,000. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Abstain Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

At the November 19, 2013, Board meeting, staff provided a presentation on the State of California Purchasing Card Program "CAL-Card". Staff was seeking authority to issue CAL-Cards to key administrators for procuring limited services for the District. The Board approved staff's recommendation to issue CAL-Cards to key administrators with a spending limit of $1,500 for a one-year trial period. At the request of Trustee Rosato, the Superintendent would like the Board to consider increasing the CAL-Card spending limit for the trial period to $5,000.

From

Mike McLaughlin, Ed.D.

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Minutes

In addition to Trustee Prola and Superintendent McLaughlin, Trustees L?pez and Toro attended the California School Boards Association Annual Convention in San Diego with Trustee L?pez commenting that is was a great opportunity for her to grow as a new trustee, and Trustee Toro stating that it was exciting to see the new technology and would love to share what our District is doing at next year's convention. Following Trustee Prola's update, the Board took a break at 8:35 p.m. and reconvened to Open Session at 8:40 p.m.

Staff Recommendation

Trustees Prola, L?pez, and Toro will share highlights and information received at the recent Annual School Boards Association conference in San Diego, December 5-7, 2013.

Link to this item

To

Board of Education

Minutes

On a motion made by Trustee Rosato and seconded by Trustee Toro, Trustee James was nominated for the Office of President. Ballots were collected and the votes were read. Trustee James was unanimously elected to the Office of President of the Board of Education for the 2013-2014 school year.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

The Board of Trustees will elect a President for the Board of Education for the year beginning December 10, 2013.

Board Committee

Non Applicable

Policy / Code

Board Bylaw 9100

Background Information

Pursuant to Education Code Board Policy 9100 the Board of Trustees shall, at their annual Board organizational meeting, elect a president from among its members. Prior to serving as Board President, he/she shall have completed the California School Board Association's (CSBA) Board Presidents' Workshop.

From

Mike McLaughlin, Ed.D., Superintendent

Link to this item

Fiscal Impact

None

To

Board of Education

Minutes

On a motion made by Trustee James and seconded by Trustee L?pez nominated Trustee Carey for the Office of Vice President. Ballots were collected and the votes were read. Trustee Carey was unanimously elected to the Office of Vice President of the Board of Education for the 2013-2014 school year.

Actions

Motion - Motion made by Lance James and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

The Board of Trustees will elect a Vice President for the Board of Education for the year beginning December 10, 2013.

Board Committee

Non Applicable

Policy / Code

Board Bylaw 9100

Background Information

Pursuant to Board Bylaw 9100, the Board of Trustees shall, at their annual Board organizational meeting, elect a Vice-President from among its members.

From

Mike McLaughlin, Ed.D., Superintendent

Link to this item

Fiscal Impact

None

To

Board of Education

Minutes

On a motion made by Trustee L?pez and seconded by Trustee Carey, Trustee Rosato was nominated for the Office of Clerk. Ballots were collected and the votes were read. Trustee Rosato was elected to the Office of Clerk of the Board of Education for the 2013-2014 school year.

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

The Board of Trustees will elect a Clerk for the Board of Education for the year beginning December 10, 2013.

Board Committee

Non Applicable

Policy / Code

Board Bylaw 9100

Background Information

Pursuant to Board Bylaw 9100, the Board of Trustees shall, at their annual Board organizational meeting, elect a Clerk from among its members.

From

Mike McLaughlin, Ed.D., Superintendent

Link to this item

Fiscal Impact

None

Minutes

The Board appointed Superintendent Mike McLaughlin, Ed.D. to serve as Secretary to the Board of Education for the 2013-2014 school year.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

The Board of Trustees will appoint the Superintendent to serve as Secretary to the Board of Education for the year beginning December 10, 2013.

Board Committee

Non Applicable

Policy / Code

Board Bylaw 9100

Background Information

Board Bylaw No. 9100 calls for the appointment of a Secretary to the Board of Education at the annual organization meeting. The Superintendent serves as Secretary to the Board as called for in Board Bylaw No. 9122, Secretary. In order to comply with the Board Bylaw, the Board shall annually appoint the Superintendent as Secretary.

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Minutes

Regular Board Meeting - December 17, 2013 Regular Board Meeting - January 14, 2014 Regular Board Meeting - January 28, 2014 CANCELLED Regular Board Meeting - February 4, 2014 Regular Board Meeting - February 25, 2014 - District Office Regular Board Meeting - March 11, 2014 Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Regular Board Meeting - June 24, 2014

Quick Summary / Staff Recommendation

Regular Board Meeting - December 17, 2013 Regular Board Meeting - January 14, 2014 Regular Board Meeting - January 28, 2014 CANCELLED Regular Board Meeting - February 4, 2014 Regular Board Meeting - February 25, 2014 - District Office Regular Board Meeting - March 11, 2014 Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Regular Board Meeting - June 24, 2014

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Minutes

The meeting was adjourned in the memory and honor of Nelson Mandela at 8:54 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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