Regular Board Meeting

Minutes

Vice President Carey said that the Board had been in Closed Session. Prior to reporting on Closed Session action, he requested that Assistant Superintendent John Thompson, Ed.D., explain the inclusive and exhaustive process that was used in the appointment recommendation for the Student Health and Wellness Center Manager position. Dr. Thompson said that 37 applicants applied for the position where five independent screeners reviewed and ranked the candidates, with the top six moving forward for Level 1 interviews. The first round interviews were conducted on June 19, and included a panel of representatives from all the collective bargaining units and the Alameda County Health Department. Of the six candidates, three were moved forward to the second level interview with Cabinet this week, where the name of the top candidate, Jason Toro, former Board member, was brought forward for Board consideration in Closed Session tonight. Following the explanation, Vice President Carey reported that in accordance with Government Code 54956, the Board took the following action in Closed Session: On a motion made by Trustee Rosato and seconded by Trustee Lopez, the Board appointed Jason Toro to the position of Health and Wellness Center Manager by a 5-0 vote. Trustee James, participating via teleconference, and Trustee Katz-Lacabe absent. On a motion made by Trustee Rosato and seconded by Trustee Prola, the Board appointed Melissa Sigars to the position of Vice Principal at Wilson and Jefferson Elementary Schools by a 5-0 vote. Trustee James, participating via teleconference, and Trustee Katz-Lacabe absent.

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Minutes

Vice President Carey asked that the Connecting Kids to Coverage Schools Project presentation be moved up to the first slot. With that, the Board approved the agenda for the Regular Board meeting, held on June 24, 2014, as amended . Trustee James, participating via teleconference, and Trustee Katz-Lacabe absent.

Staff Recommendation

Approve the agenda for the Regular Meeting held on June 17, 2014.

Actions

Motion Approve the agenda for the Regular Meeting held on June 17, 2014. - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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Fiscal Impact

Federal Connecting Kids to Coverage Outreach, Enrollment and Retention Grant awarded to Alameda County Social Services Agency

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

Diane Domestici-Durham, CKC Schools Project Director and Jessica Woodward, Policy and Planning Coordinator for the Center for Healthy Schools and Communities, provided a presentation on the "Connecting Kids to Coverage Schools (CKC) Project." Together as the ?Connecting Kids to Coverage Schools Project?, the San Leandro Unified School District, Alameda County Social Services Agency, Alameda County Center for Healthy Schools and Communities, and East Bay Agency for Children are partnering together to support San Leandro families to access health coverage, social service supports, and other health and wellness resources that support student success and well-being. By supporting San Leandro families to enroll in health coverage and connect with health care supports and resources, this project aims to improve health and academic outcomes over time. Partner roles and major strategies include: San Leandro Unified (SLUSD) will provide project coordination support and oversight, space in the district for the project coordinator to work, and facilitate connection between the Project Coordinator and other district staff and partners. East Bay Agency for Children (EBAC) will serve as the lead agency of the project, and hire and supervise a full-time coordinator to work in SLUSD. The coordinator will perform outreach to schools, partners, and families about health coverage, public benefits, and other social services and wellness resources, and organize opportunities for families to enroll in programs and access health and wellness resources in their schools and a central district location. Alameda County Social Services & Health Care Services Agencies (SSA & HCSA) will provide coordination support and oversight technical assistance, and evaluation support to the project. SSA will make eligibility technicians available to work with families on a regular basis in school and district location locations to enroll in Medi-Cal and CalFresh. HCSA will make health insurance technicians available to assist families to enroll in Covered California health insurance plans and the county HealthPAC program. San Leandro Unified Director of Special Services, Student Service and Community Wellness, Victoria Forrester, will oversee and work to coordinate the initiative. The Board thanked the presenters for the presentation.

Background Information

Diane Domestici-Durham, CKC Schools Project Director and Jessica Woodward, Policy and Planning Coordinator for the Center for Healthy Schools and Communities, will be presenting on the "Connecting Kids to Coverage Schools Project." Together as the ?Connecting Kids to Coverage Schools Project?, the San Leandro Unified School District, Alameda County Social Services Agency, Alameda County Center for Healthy Schools and Communities, and East Bay Agency for Children are partnering together to support San Leandro families to access health coverage, social service supports, and other health and wellness resources that support student success and well-being. By supporting San Leandro families to enroll in health coverage and connect with health care supports and resources, this project aims to improve health and academic outcomes over time.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• Connecting Kids to Coverage Schools Project PDF · 85.2 KB ViewOpen Connecting Kids to Coverage Schools ProjectDownload Connecting Kids to Coverage Schools Project

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Fiscal Impact

Board Approved Contract for Services on 6/17; $75,000 2014-2015 Supplemental and Concentration Grants

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

Victoria Forrester, Director of Special Services, Student Services and Community Wellness, highlighted the connections between the Coordinated Early Intervention Services (CEIS) plan and the district's need for addressing systems related to discipline. The presentation focused on the actions articulated in the CEIS plan to address potential root causes for over identifying students as Emotionally Disturbed, suspensions and expulsions. The Board learned how the district will be implementing a systemic Positive Behavior Intervention System (PBIS) initiative in order to ensure schools have processes, protocols and school cultures that are responsive to students' behavioral needs. Ms. Forrester explained that in response to concerns voiced from the leadership community, the teaching community and families about discipline issues and procedures in San Leandro Unified. an Ad Hoc Board Committee on discipline was formed with the charge to look at how we can create systems and culture to support learning for all students. Highlights included: Coordinated Early Intervention Services (CEIS) Plan found that African American students account for Roughly 16% of the district population 24% of the discipline file 37% of the total discipline events in the District Roughly 41% have a least one discipline event throughout the school year Root causes include: Lack of pre-referral behavioral interventions across grade levels Lack of systemic culturally responsive training Limited system of intervention for reading at the elementary level ("intervention" has been limited to supplemental core resources) Lack of system wide approach and agreements on rules, procedures, etc Without intervention the District unwittingly pushes students who are behaviorally challenged in one of two directions: Expulsion Non-public school placements in Special Education Referring to Board Policy 5144(a), Ms. Forrester shared: "The Board believes that high expectations for student behavior, effective classroom management and parent involvement can minimize the need for discipline. Staff shall use preventative measure and positive conflict resolution techniques whenever possible ." The District's next steps include: Building clear systems and processes that are linked to student learning Through our CEIS Plan the District's Proposal includes: Positive Behavior Intervention Systems Behavior Intervention Specialist Comprehensive Counseling Program Re-entry process Family Parent Education SLUSD Behavioral Intervention School/Program Ms. Forrester said that in the fall of 2014, school site teams will begin meeting with Positive Behavior Intervention Specialists. Ongoing updates will be reported to the Ad Hoc Discipline Committee as well as the Board to ensure the District is moving towards our goals. The Board thanked staff for the presentation and was glad to see that the District is focusing on this topic of discipline. The Board is looking forward to hearing all of solutions and ideas.

Background Information

Victoria Forrester, Director of Special Education, Student Services and Community Wellness, will highlight the connections between the Coordinated Early Intervention Services (CEIS) plan and the district's need for addressing systems related to discipline. The presentation will focus on the actions articulated in the CEIS plan to address potential root causes for over identifying students as Emotionally Disturbed, suspensions and expulsions. We will learn how the district will be implementing a systemic Positive Behavior Intervention System (PBIS) initiative in order to ensure schools have processes, protocols and school cultures that are responsive to students' behavioral needs.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent

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To

Michael McLaughlin, Ed.D, Superintendent

Minutes

Sonal Patel, Director of Teaching, Learning and Educational Equity, presented the key elements of Project Based Learning (PBL), as an instructional methodology for implementing the Common Core State Standards and the 21st Century Competencies. Ms. Patel described the features of effective project based learning implementation and how this approach can increase rigor, relevance and engagement in the classroom. The Board also learned about how technology can enhance the quality of projects teachers implement in their classrooms with their students K-12. Highlights included: The approach to PBL is built on eight elements: Significant Content that is embedded in the (2) 21st Century Competencies Driving Question Voice and Choice In-Depth Inquiry Public Audience Need to Know Project Based Learning has the capacity of Launching all kids forward Providing multiple, challenging, personalized pathways Helping students and teachers take risks together, build trust Ms. Patel said that approximately 150 SLUSD teachers will be trained in this pedagogy during the District's first annual Teaching and Innovation Conference August 12-14, 2014, at the San Leandro High's Fred T. Korematsu Campus. Updates will be provided periodically in 2014-2015. The Board thanked the Superintendent and staff for "hitting the ground running," adding that it is exciting to see the momentum of our staff and teachers as we move forward, so that "we can offer so much more to all of our students."

Background Information

Sonal Patel, Director of Teaching, Learning and Educational Equity, will be presenting the key elements of Project Based Learning (PBL), as an instructional methodology for implementing the Common Core State Standards and the 21st century competencies. Ms. Patel will describe the features of effective project based learning implementation and how this approach can increase rigor, relevance and engagement in the classroom. We will also learn about how technology can enhance the quality of projects teachers implement in their classrooms with their students K-12. Approximately 150 SLUSD teachers will be trained in this pedagogy during the district's first annual Teaching and Innovation Conference August 12th-14th, 2014.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

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To

Michael McLaughlin, Ed.D, Superintendent

Minutes

Rosanna Mucetti, Ed.D, Assistant Superintendent of Educational Services, presented how the Educational Services Division plans on supporting the secondary, academic counselors in implementing career and college readiness expectations in 2014-2015 through increased access to professional development, technology, and platforms. The goal is for these resources to support counselors in creating personalized success plans for students that promote access to career and college opportunities after graduation. Key points include: The focus on Career & College readiness is really important if we expect to operationalize some positive outcomes for kids around the District's Strategic Plan Goal #1: Student Achievement, Access & Equity Effective counseling in schools increases college access and dramatically impacts graduation rates Board Policy 6164.2(a) supports our commitment to providing a counseling program that "... promotes academic achievement and serves the diverse needs of all district students ...," and Board Policy goes on to describe that the District is committed to establishing immediate and long-range educational plans for our students, which means that as early as grade 6, we have to demonstrate a commitment to starting to think with them around what their educational pathway is going to be The Local Control Accountability Plan in Section 2 -1.15 highlights the District 's internal commitment to counseling, as well as naming a metric that will impact those graduation rates and carve out that educational pathway for our students by insuring that we have counselor to secondary student contacts throughout their secondary education How do we support our counselors in 2014-2015: Differentiate the professional development Update technology to ensure that they have access to the best devices Naviance College and Career Readiness software tool (enables schools and districts to create personalized success plans for each of their students and aligns to many state mandates for individualized learning plans) Counseling scope and sequence i.e. counseling curriculum More District insight and support Signature counseling program grades 6-12 System that provides formative alerts along they way to intervene early Ongoing communication with parents The Board thanked staff for the presentation. Questions focused on transitioning from paper to the technology, and the parental component, which were addressed by staff.

Background Information

Rosanna Mucetti, Ed.D, Assistant Superintendent of Educational Services, will be presenting on how the Educational Services Division plans on supporting the secondary, academic counselors in implementing career and college readiness expectations in 2014-2015 through increased access to professional development, technology, and platforms. The goal is for these resources to support counselors in creating personalized success plans for students that promote access to career and college opportunities after graduation.

From

Rosanna Mucetti, Ed.D., Educational Services

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Minutes

Trustee Rosato reported receipt of the following emails from June 16, 2014, to June 23, 2014: From Sukhi Khaira regarding "Revised F&T Committee Agenda, June 18, 2014"; from Rosanna Mucetti regarding "Revised Drafts for Tuesday Board Meeting"; from Sukhi Khaira regarding "Presentation for Review for Board Meeting"; from Josie Hamilton regarding "Health Services Annual Report, 2013-2014"; from Brian Feeley regarding "Important Password Change Reminder"; from John Thompson regarding "Administrative Appointments"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; and from "Monthly Teacher Newsletter regarding "July Helpers for Busy Teachers."

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Minutes

There were no Union Representative Reports.

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Minutes

Superintendent McLaughlin reiterated his thanks to the LCAP Design Team for all of their work, stating that while this was a new process, he is excited that as we move forward, the District "will get better" in the upcoming years. The Superintendent announced that the QZAB is in escrow, and should close this Thursday, reminding everyone how crucial for the District to build and have a District-wide infrastructure in place as a bases for our technology. He thanked the team for their many hours and dedication towards making this important project a reality for the District. The Superintendent said that tonight demonstrates the last of administrator re-hires and reorganization. He is very excited that our teachers, counselors, our classified staff will have the support they need to move forward and provide a better educational system for our students and community.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on June 18, 2014. The committee received a presentation and discussed the plans for the School Based Health Care Center. The committee also approved contracts for the Board consideration at tonight's meeting, and discussed the graduation event at Burrell Field. From comments that she received, Trustee Prola said that the community seemed very pleased with the venue and the promotions at the middle schools were well done.

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Minutes

Trustee Carey reported that the Curriculum Committee met on May 22, 2014. The committee discussed aligning the Common Core Standards with the English Language Arts and Mathematics curriculum guides, and adoption of course descriptions for secondary Common Core Mathematics Pathway courses.

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Minutes

Trustee Carey reported that the Policy Committee met on May 22, 2014, and discussed the Board Policy Adoption based upon the California School Boards Association Policy Development workshop. which is being brought forward for Board consideration tonight. The committee is taking a closer look and reviewing the Dress Code Policy, Employee Password Policy, Social Media Policies, Library Multimedia Policies, Instruction Materials Policies, and Transgender Policy.

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Minutes

Prior to taking action on the Consent Items, Vice President Carey noted that the Classified Personnel Report had been revised and the Board was provided a copy, and copies were made available for the public. With that, the Board approved the Consent Items as amended. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Actions

Motion - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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To

Board of Education

Staff Recommendation

Adopt Resolution #14-37 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution No. 14-37 - Obsolete Equipment PDF · 546.5 KB ViewOpen Resolution No. 14-37 - Obsolete EquipmentDownload Resolution No. 14-37 - Obsolete Equipment

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Fiscal Impact

$24,160

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Renewal Agreement Between San Leandro Unified School District and Eagle Software for use of Aeries Student Information System for the 2014-2015 School Year

Background Information

The District established a contract with Eagle Software in 2001 for use of the Aeries Student Information System to maintain all student data. Through Aeries, the District is able to maintain students and staff information required by the CALPADS system which is required by the state of California. The annual renewal of our contract with Eagle Software for the use of our Aeries Student Information System (SIS) is $24,160 for 2014-2015.

From

Rosanna Mucetti Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Eagle-Aeries contract PDF · 527.8 KB ViewOpen Eagle-Aeries contractDownload Eagle-Aeries contract

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Fiscal Impact

No charge for this service.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Memorandum of Understanding (MOU) between San Leandro Unified School District and Alameda County Social Services Agency

Background Information

The purpose of the agreement between with Alameda County Social Services Agency and San Leandro Unified School District is to carry out the provisions of the U.S. Federal Child Nutrition and WIC Reauthorization Act of 1989, Section 202(b)(1). That act allows a school food authority to certify a student as eligible for free school lunch and breakfast without further application, by directly communication with the appropriate local agency to obtain documentation of a student status as a member of CalWORKS and/or Food Stamps. This agreement must be signed annually. This MOU shall be from July 1, 2014 through June 30, 2015 and is renewable thereafter from fiscal year to fiscal year until either party gives notice of termination. There is no charge for this service. In most cases Direct Certification increases the number of Free students in the District.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• MOU Direct Certification PDF · 85.1 KB ViewOpen MOU Direct CertificationDownload MOU Direct Certification

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Fiscal Impact

No impact to the General Fund; $30,000 from McKinley Title 1 finds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Contracted Services between San Leandro Unified School District/McKinley Elementary School and Playworks for the school year 2014-2015

Background Information

McKinley Elementary School is proposing to utilize the Playworks Program to continue to support their efforts to build and maintain a safe environment that supports optimal learning in school. The Playworks Program has been successfully implemented at three other schools in San Leandro Unified: Jefferson, Wilson, and Garfield. The Playworks Program will provide four key components to promote healthy physical activity and social interaction at McKinley: 1. Before school and during recess: Organized structured opportunities for play and physical activity. 2. During class time: Playworks coaches teach expectations, best practices, and skills of games and physical activities to students and teachers. 3. Throughout the day: Playworks coordinates the 4th and 5th grade junior coaches leadership program to maintain playground equipment and lead peers and younger students in recess games and activities. 4. After school: Playworks coordinates 4th and 5th grade league games McKinley Elementary had more days of suspensions than any other school in SLUSD for the 2013-14 school year, the majority of these suspension resulting from conflicts during recess. By providing students with more opportunities and support for structured play, they will be positively engaged during recess. By providing 4th and 5th grade students with leadership opportunities and opportunities for league play after school, McKinley will be building important skills and self esteem in San Leandro students and improving the overall climate of the school. Furthermore, with a reduction in conflicts, teachers will spend more class time focusing on instruction and less time helping to resolve conflicts. The Playworks program complements, not replaces, the physical education program and promotes lifeline healthy habits. McKinley would like to utilize the Playworks program for the four key components listed above. For $30,000 McKinley will be provided with one program coordinator, or ?coach,? from Playworks. Because McKinley has over 50% free and reduced lunch, Playworks subsidizes the program.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• McKinley Playworks PDF · 227.3 KB ViewOpen McKinley PlayworksDownload McKinley Playworks

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Contracts $5,000 and less 6-24-14 PDF · 14.0 KB ViewOpen Contracts $5,000 and less 6-24-14Download Contracts $5,000 and less 6-24-14

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Attachments

• Certificated Personnel Report PDF · 84.1 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report
• Classified Personnel Report PDF · 84.9 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

Fiscal Year 2014-15 Adoption Budget reflects a projected positive gross fund balance of $613,568 after designations in the Unrestricted General Fund, Form 01.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the 2014-2015 Adoption Budget Which Included Fiscal Years 2015-2016 and 2016-2017. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Actions

Motion - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Quick Summary / Staff Recommendation

Approve the 2014-2015 Adoption Budget which includes fiscal years 2015-2016 and 2016-2017.

Board Committee

Finance Committee: June 9, 2014

Policy / Code

California Education Code Sections 33129, 42127, 52060, 52061, and 52062.

Background Information

Education Code Sections 33129, 42127, 52060, 52061, and 52062 require a Local Educational Agency to file and adopt a budget subsequent to a public hearing by the governing board of the school district. Once the district files its adopted budget with the County Office of Education (COE), the COE is required to verify that the budget complies with the criteria and standards adopted by the State Board of Education, per E.C. 33127, to determine whether the district will be able to meet its financial obligations in the current and two subsequent fiscal years and notify the district by August 15 whether the COE has approved, conditionally approved, or disapproved the budget. The staff has developed the budget using the state-adopted Criteria and Standards. It includes the expenditures necessary to implement the Local Control Accountability Plan (LCAP) or annual updates to LCAP that will be effective for the budget year. Business Services staff has prepared the Adoption Budget based on assumptions from the Alameda County Office of Education (ACOE), California Department of Finance (DOF/FCMAT), and the School Services of California (SSC), Inc. dartboard which provides the school districts critical economic indicators for budget projections. Multi-Year projections along with other analytical reports are provided under separate cover. Assembly Bills (AB) 1200 and 2756 state that a district of the size of the San Leandro USD must maintain a minimum of 3% Reserve for Economic Uncertainties. The District continues to maintain the 3% minimum reserve requirement in Fund 17, Special Reserve Fund for Other Than Capital Outlay Projects. Below are the projected ending Fund Balances after designations for 2014-2015 and two subsequent years: Fund Balance 2014-2015 2015-2016 2016-2017 $613,568 $8,472 $3,618,889 * The balance is net of designations, including Supplemental/Concentration grant. The balances do not include the 3% required reserve which is maintained separately in Fund 17 (a separate Fund). KEY ASSUMPTIONS : 2014-15 budget is prepared based on Local Control Funding Formula (LCFF) that was implemented by Governor Jerry Brown effective July 1, 2013. 2014-5 budget incorporates the required elements of Local Control Accountability Plan, as required by the law. 2013-2014 2014-2015 2015-2016 2016-2017 DOF Gap Funding 11.78% 28.06% 30.39% 19.50% COLA 1.57% 0.85% 2.19% 2.14% CPI 1.40% 2.10% 2.30% 2.50% Lottery/ADA $154 $156 $156 $156 CalPERS 11.442% 11.771% 12.60% 15.00% CalSTRS 8.25% 9.50% 11.10% 12.70% The Adoption Budget captures financial information at a point in time and the data will be updated throughout the fiscal year to reflect current information. Official reporting of any budget revisions in the Adoption Budget will be at the filings of the 2014-15 First Interim (December 2014) and Second Interim (March 2015) reports. We are filing a POSITIVE certification with the Alameda County Office of Education. A public hearing was conducted on June 17th to satisfy Education Code Sections 33129, 42127, 52060, 52061, and 52062. The hearing provided the community the opportunity to address the Board regarding the 2014-2015 Adoption Budget.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• 2014-2015 Adoption Budget Report PDF · 5.6 MB ViewOpen 2014-2015 Adoption Budget ReportDownload 2014-2015 Adoption Budget Report

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Fiscal Impact

The Inspector of Record services are paid by Measure B, Measure M and Measure B Savings.

To

Board of Education

Minutes

The Board approved Amendment No. 10 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R Zalinski to Include Additional Time and IOR Services on the 2014 Bond Projects. Trustee James participating via teleconference Trustee Katz-Lacabe absent.

Staff Recommendation

Approve Amendment No. 10, in the amount of $56,100, to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2014 Bond Projects.

Actions

Motion Approve Amendment No. 10, in the amount of $56,100, to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2014 Bond Projects. - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities & Technology Committee: June 18, 2014

Background Information

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects. On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools On September 7, 2011, the Board approved Amendment No. 3 to include: New portable classrooms at Lincoln High School Modifications to a portable classroom for the Adult School On February 28, 2012, the Board approved Amendment No.4 to include: John Muir MS classroom paint & lights (B) Garfield ES classroom paint & lights (B) Monroe ES classroom paint & lights (B) McKinley ES classroom paint & lights (B) Washington ES classroom paint & lights (B) Fred T. Korematsu Lunch Shelter modifications (B) SLHS CTE phase 2 (B) Pacific Sports Complex & Burrell Field (M) SLHS Pool Facility (M) SLHS Athletic Fields (M) Lincoln HS Athletic site improvements (M) Lincoln HS renovations (B) Lincoln HS multipurpose building (BS) On February 5, 2013, the Board approved Amendment No. 5 to include: John Muir MS Field (M) Bancroft MS Par Course (M) Wilson ES Athletic (M) Seven ES Athletic (M) Madison ES Additional Restroom(s) (BS) Madison ES Modernization (BS) SLHS Modernization (BS) Muir Middle School Modernization (BS) Wilson ES Modernization (BS) Washington ES Classroom Site (BS) Washington ES Classroom Buildings(BS) On April 9, 2013, the Board approved Amendment No. 6 to include: John Muir MS / Adult School Modular Classroom Building (BS) On August 20, 2013, the Board approved Amendment No. 7 to include: Temporary Buildings at the Madison ES District Office and IMC (BS) On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Pacific Sports Complex and Burrell Field (M) Muir Middle School Track & Field (M) Eight Elementary School Athletic Exteriors (M) Madison ES District Office / IMC (BS) Madison ES Seismic and Windows (BS) On March 18, the Board approved Amendment No. 9, to include: Jefferson Elementary School Modernization (BS) McKinley Elementary School Modernization (BS) Monroe Elementary School Modernization (BS) Roosevelt Elementary School Modernization (BS) Bancroft Elementary School Modernization (BS) Madison Elementary School SDC Restroom (BS) SLHS and Bancroft Middle School Solar (M) SLHS Open Space (B) *M = Measure M BS = Measure B Savings This Amendment, No. 10, in the amount of $56,100, is to add additional services of the Inspector of Record services on Measure B and Measure M 2014 Projects for Washington Elementary School Modernization, the Wilson Elementary School Parking Lot, the Muir Middle School Exterior Site Work, and the SLHS Exterior Site Work. The new, not-to-exceed amount is $1,663,595. SUMMARY OF SERVICES Projects Not to Exceed Amount 1 Washington ES Modernization (BS) $7,140 2 Wilson ES Parking Lot (BS) $12,240 3 Muir MS Exterior Site Work (BS) $12,240 4 SLHS Exterior Site Work (BS) $24,480 Total $56,100 CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720 Amendment #4 $449,250 $1,105,970 Amendment #5 $273,090 $1,379,060 Amendment #6 $16,400 $1,395,460 Amendment #7 $3,060 $1,398,520 Amendment #8 $69,235 $1,467,755 Amendment #9 $139,740 $1,607,495 Amendment #10 $56,100 $1,663,595

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amendment No. 10 - Zalinski PDF · 31.0 KB ViewOpen Amendment No. 10 - ZalinskiDownload Amendment No. 10 - Zalinski

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Fiscal Impact

Facilities and Technology Committee: June 18, 2014

To

Board of Education

Minutes

The Board approved Amendment No. 2 to the Architectural Services Agreement with Keller Mitchell & Co., to add Civil Engineering Services for the Design of the Muir Middle School and Woodrow Wilson Elementary School Exterior Improvements. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve Amendment No. 2, to the Architectural Services Agreement, in the amount of $44,000, with Keller Mitchell & Co. to add civil engineering services to the safety and traffic flow site improvements at Wilson Elementary School and John Muir Middle School.

Actions

Motion Approve Amendment No. 2, to the Architectural Services Agreement, in the amount of $44,000, with Keller Mitchell & Co. to add civil engineering services to the safety and traffic flow site improvements at Wilson Elementary School and John Muir Middle School. - Motion made by Corina N. Lopez and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee: June 18, 2014

Background Information

In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond to address aging and deteriorating health and safety issues through modernization and new construction throughout the District. By leveraging state matching funds, seeking out grants, and building strong partnerships, as well as a positive bid climate and the careful management of resources resulting in Measure B savings, the District has greatly enhanced the original scope of work and continues to identify new projects to fund through Measure B. In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the renovation of a new track and field at John Muir Middle School and the athletic exteriors at all elementary Schools, including Woodrow Wilson Elementary School. On December 6, 2011, the Board of Education approved the Architectural Services Agreement with SIM Architects, in the amount of $84,000 for athletic oriented site improvements at Wilson Elementary School; and the Architectural Services Agreement with Spencer Associates, Inc., in the amount of $235,000, to cover athletic oriented site improvements at John Muir and Bancroft Middle Schools, all funded through Measure M. At the November 19, 2013, Board Meeting, the Board of Education reprioritized savings projects and directed staff to make a recommendation for additional field improvements at Woodrow Wilson Elementary School. At the January 14, 2014, Board Meeting, the Board of Education approved the architectural agreement with Keller Mitchell & Co., landscape architects for John Muir Middle School, in the amount of $23,000, for design services covering the baseball field, infield, associated wing fencing along the first and third base lines, irrigation and lawn planting. The design fee of $23,000 represents 10% of the $230,000 cost of construction. At the April 1, 2014, Board Meeting, the Board of Education approved Amendment No. 1, in the fixed amount of $60,000, is for additional architectural services requested for the Muir Middle School and Wilson Elementary School to redesign the existing three parking lots to improve safety and traffic flow (auto and pedestrian); design improvements to the Muir Middle School back field where construction trailers were located; and to add softball dugouts. The new Lump Sum Fixed Fee will be in the amount of $83,000. This Amendment No. 2, in the amount of $44,000, is for all civil engineering services related to this design. Keller Mitchell will contract with Underwood & Rosenblum, Inc. for these services. The new Lump Sum Fixed Fee will be in the amount of $127,000.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amendment No. 2 - Keller Mitchell PDF · 993.0 KB ViewOpen Amendment No. 2 - Keller MitchellDownload Amendment No. 2 - Keller Mitchell

Link to this item

Fiscal Impact

The cost of services is included in funded from Measure B, the November 2006 School Facilities General Obligation Bond Election.

To

Board of Education

Minutes

The Board approved the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot, funded through Measure B.

Actions

Motion Approve the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot, funded through Measure B. - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee: June 18, 2014

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows: District leases real property to a builder for $1 (site lease) Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease) District makes payments for construction costs: Tenant improvement payments during construction Lease payments after construction The construction terms and conditions are part of an exhibit to the facility lease Title to the new facility vests in the District as lease payments are made District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease One of the benefits of using a LLB delivery method is that if a district has had trouble with a contractor, or even a sub-contractor, this method allows more control for who is selected. A district accepts the Best Value as opposed to the low bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding competition. Many districts have found that there are fewer performance issues using this method. In addition the owner is able to control cost by negotiating a Maximum Construction Cost contract based on approved plans and specification which will limit change orders to unforeseen field conditions and/or owner requested changes. LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance. The District?s Project Stabilization Agreement may also be incorporated into each Lease Agreement. Staff issued four RFQ?s to the general contracting public through advertisements in the Daily Review on March 18 and March 25, 2014. The RFQs were also sent to thirteen (13) contractors who had previously worked successfully with the District and the design teams. Nine general contractors responded to the RFQs on April 2. Also, all nine (9) of the respondents met the District?s prequalification criteria. On April 8 staff issued three (3) RFPs to the six (6) most qualified contractors and led mandatory site walks for each project. Three (3) contractors responded to the RFPs and submitted proposals on the due date of April 25. On May 28, 2014, the Board approved the Agreement for Preliminary Services (Preconstruction Services) with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping. Attached is the construction services contract with Jeff Luchetti Construction, Inc., in the amount of $1.219,225.00 for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08: the Madison Elementary School/District Office Parking Lot Project; and Project #14-12 for the Muir Middle School Parking Lot.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• SLUSD-LLB PDF · 1.4 MB ViewOpen SLUSD-LLBDownload SLUSD-LLB

Link to this item

Fiscal Impact

The cost of services is included in funding from Measure B, the November 2006 School Facilities General Obligation Bond Election: SLUSD Measure B: $500,000 Department of Health and Human Services, Health Resources and Services Administration: $500,000 Alameda County Health Services Agency: $500,000

To

Board of Education

Minutes

The Lease-Leaseback Contract MWLogic, Inc. for the School Based Health Care Center Construction Project was pulled by staff.

Staff Recommendation

Approve the lease lease-back contract with MWLogic, Inc. for the School Based Health Care Center Construction Project.

Board Committee

Facilities and Technology Committee: June 11, 2014

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows: District leases real property to a builder for $1 (site lease) Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease) District makes payments for construction costs: Tenant improvement payments during construction Lease payments after construction The construction terms and conditions are part of an exhibit to the facility lease Title to the new facility vests in the district as lease payments are made District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease One of the benefits of using a LLB delivery method is that if a district has had trouble with a contractor, or even a sub-contractor, this method allows more control for who is selected. A district accepts the Best Value as opposed to the low bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding completion. Many districts have found that there are fewer performance issues using this method. LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance. The District desires to undertake construction of a School Based Health Care Center. In accordance with Education Code Section 17406, the governing board of a school district may enter into a contractual arrangement by which a ?person, firm, or corporation? leases the school district?s property, constructs improvements on the property, and leases the improvements back to the school district, and title to the improvements vests in the school district at the end of the lease. This is referred to as the ?lease-leaseback construction delivery method.? The lease-leaseback construction delivery method does not require competitive bidding for the necessary construction work. District believes it will be in the District?s best interests for the Board of Trustees to approve use of the lease-leaseback construction delivery method and to approve use of MWLogic, Inc. as the contractor who will complete the School Based Health Care Center Project. Pursuant to the Facilities Lease, the contractor will cause the project to the constructed for One Million Dollars ($1,000,000), Guaranteed Maximum Price.

From

Mike McLaughlin, ed.D., Superintendent

Attachments

• LLB Contract with MWLogic, Inc. PDF · 1.7 MB ViewOpen LLB Contract with MWLogic, Inc.Download LLB Contract with MWLogic, Inc.

Link to this item

Fiscal Impact

A one-time cost of $35,605.37 to be paid by the Cafeteria Fund.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Purchase of Two Unox Combi Ovens and Pans for John Muir Kitchen. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve the purchase of two Unox Combi ovens and baking pans.

Actions

Motion Approve the purchase of two Unox Combi ovens and baking pans. - Motion made by Diana Prola and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

There are two very old ovens in the kitchen at the John Muir Middle School. In the spring one of the ovens quit working. It had to be repaired with used parts because new parts for that model were unavailable. Food and Nutrition Services has decided to replace these ovens. The ovens that will be purchased are heat and steam combination. This allows the food to cook in half the time without drying out product. The ovens are also much more energy efficient. The cost includes all programming for menu items, training, pans and shipping and set up. The district responsibility is to provide water. There is a faucet on the wall in the back of the units that will need to be attached to the new combi ovens. During the recent Administrative Review by the California Department of Education, the Nutrition Services Department was directed to begin spending down their fund balance. Nutrition Services has received approval from the California Department of Education for this purchase. Three quotes were received. The lowest quote was from East Bay Restaurant Supply. A one-time cost of $35,605.37.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• East Bay Restaurant Supply Quote PDF · 406.9 KB ViewOpen East Bay Restaurant Supply QuoteDownload East Bay Restaurant Supply Quote

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Prior to the vote, Trustee Prola, asked to receive either a "hard copy" or an electronic copy of the Board Policies. Assistant Superintendent, Dr. Rosanna Mucetti, added that once the policies are adopted by the Board, they will be forward to CSBA and will be downloaded on GAMUT, at which time, the policies can be accessed on the District website. With that, the Board adopted the Revised Board Policies 0000-9000 Series. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Policy / Code

Series 0000-9000

Background Information

These are the updated 0000-9000 series of board policies that were revised with the facilitation and support of the California School Boards Association. These series include revisions to various policies closely examined by the Board Policy Committee, some of which include the transgender, library multimedia, dress code and instructional materials policies.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• 0000 Policies PDF · 263.9 KB ViewOpen 0000 PoliciesDownload 0000 Policies
• 1000 Policies PDF · 342.1 KB ViewOpen 1000 PoliciesDownload 1000 Policies
• 2000 Policies PDF · 48.6 KB ViewOpen 2000 PoliciesDownload 2000 Policies
• 3001 Policies PDF · 235.7 KB ViewOpen 3001 PoliciesDownload 3001 Policies
• 3002 Policies PDF · 402.9 KB ViewOpen 3002 PoliciesDownload 3002 Policies
• 4001 Policies PDF · 213.8 KB ViewOpen 4001 PoliciesDownload 4001 Policies
• 4002 Policies PDF · 248.8 KB ViewOpen 4002 PoliciesDownload 4002 Policies
• 4004 Policies PDF · 160.0 KB ViewOpen 4004 PoliciesDownload 4004 Policies
• 4200 Policies PDF · 104.5 KB ViewOpen 4200 PoliciesDownload 4200 Policies
• 4300 Policies PDF · 52.8 KB ViewOpen 4300 PoliciesDownload 4300 Policies
• 5001 Policies PDF · 233.6 KB ViewOpen 5001 PoliciesDownload 5001 Policies
• 5002 Policies PDF · 248.5 KB ViewOpen 5002 PoliciesDownload 5002 Policies
• 5003 Policies PDF · 284.0 KB ViewOpen 5003 PoliciesDownload 5003 Policies
• 5004 Policies PDF · 375.7 KB ViewOpen 5004 PoliciesDownload 5004 Policies
• 6001 Policies PDF · 527.3 KB ViewOpen 6001 PoliciesDownload 6001 Policies
• 6002 Policies PDF · 430.7 KB ViewOpen 6002 PoliciesDownload 6002 Policies
• 6003 Policies PDF · 767.6 KB ViewOpen 6003 PoliciesDownload 6003 Policies
• 6004 Policies PDF · 990.9 KB ViewOpen 6004 PoliciesDownload 6004 Policies
• 7000 Policies PDF · 147.6 KB ViewOpen 7000 PoliciesDownload 7000 Policies
• 9000 Policies PDF · 289.0 KB ViewOpen 9000 PoliciesDownload 9000 Policies
• Index-Policies PDF · 80.9 KB ViewOpen Index-PoliciesDownload Index-Policies

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To

Dr. Mike McLaughlin, Ed.D.

Minutes

The Board approved the recommendation from Director of Student Services for readmission from Expulsion case E03-12/13. The student has met the rehabilitation plan and is eligible to return to a comprehensive program. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve the recommendation from the Director of Student Services for readmission from Expulsion case E03-12/13. The studetn has met all of rehabilitation plan and is eligible to return to a compprehensive program.

Actions

Motion Approve the recommendation from the Director of Student Services for readmission from Expulsion case E03-12/13. The studetn has met all of rehabilitation plan and is eligible to return to a compprehensive program. - Motion made by Lance James and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Dr. Rosanna Mucetti, Ed.D.

Link to this item

To

Dr. Mike McLaughlin, Ed.D.

Minutes

The Board approved the recommendation from the Administrative Panel for the Expulsion Order case E02-13/14. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve the recommendation from the Administrative Panel for the Expulsion Order for case E02-13/14.

Actions

Motion Approve the recommendation from the Administrative Panel for the Expulsion Order for case E02-13/14. - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Dr. Rosanna Mucetti, Ed.D.

Link to this item

To

Dr. Mike McLaughlin, Ed.D.

Minutes

The Board approved the recommendation from the Director of Student Services for the Stipulated Expulsion order for Student E29-13/14. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve the reccommendation from the Director of Student Services for the Stipulated Expusion order for student E29-13/14

Actions

Motion Approve the reccommendation from the Director of Student Services for the Stipulated Expusion order for student E29-13/14 - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Dr. Rosanna Mucetti, Ed.D.

Link to this item

Fiscal Impact

$12,000 General Fund

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

In response to Trustee Prola, Superintendent McLaughlin explained that E-Rate is the commonly used name of the Schools and Libraries Program of the Universal Service Fund, which is administered by the Universal Service Administrative Company (USAC) under the direction of the FCC. The program provides discounts to assist most schools and libraries to obtain affordable telecommunication and Internet access, which can be a very complex process. Among the areas of focus, CSM, Inc. (E-Rate consultant) will help the District receive an E-Rate discount of 70% on the Fiber Loop for Lit San Leandro costs. The Board approved the Contracted Services between San Leandro Unified School District and CSM, Inc. (E-Rate Consultant) for the 2014-2015 school year. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve Contracted Services between the San Leandro Unified School District and CSM, INC. (E-rate consultant) for the 2014-2015 school year.

Actions

Motion Approve Contracted Services between the San Leandro Unified School District and CSM, INC. (E-rate consultant) for the 2014-2015 school year. - Motion made by Corina N. Lopez and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund, which is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC). The program provides discounts to assist most schools and libraries in the United States (and U.S. territories) to obtain affordable telecommunications and Internet access. It is one of four support programs funded through a Universal Service fee charged to companies that provide interstate and/or international telecommunications services. In order to maintain e-rate eligibility, consultants are commonly used to to the complexity of the program and the potential loss of large amounts of money. CSM is widely considered to be one of the Nation?s largest and most trusted E-Rate consulting firms.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• CSM E-rate PDF · 1.4 MB ViewOpen CSM E-rateDownload CSM E-rate

Link to this item

Fiscal Impact

A cost savings of approximately $16,000 to the Nutrition Services fund.

To

Dr. Michael McLaughlin Superintendent

Minutes

Prior to the vote, Dr. Thompson provide some background information regarding restructuring of the Nutrition Services Department (Action Item 13l, and how we deliver library and multimedia services in the District (Action Item 13m). He explained that staff has been working closely with CSEA so that we can have their support and backing when we move forward. At this time staff is asking that the Board to approve the following amendment to the restructuring recommendation at this time: Reclassify 8 Nutrition Services I positions (range 24), currently at each of our elementary school sites, to Nutrition Services II positions (range 30) Reclassify the Executive Manger Food Services position (Classified Management range 41) to a Director - Food Services Manger A position Eliminate a vacant Nutrition Services Manager A position Table the reclassification of the Food Services Accounting Technician position (range 40) to an Accounting Technician position (range 48) and bring it back for Board approval at a later date With that, the Board approved the Nutrition Services Department Restructuring as amended. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Quick Summary / Staff Recommendation

Staff recommends that the Board of Education approve the Nutrition Services Reorganization.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

Staff is recommending that the Board of Education approve a restructuring of the Nutrition Services Department to better meet the needs of the department and to provide better services to our students. This restructuring recommendation consists of the following: 1. Reclassifying 8 Nutrition Services I positions (range 24), currently at each of our elementary school sites, to Nutrition Services II positions (range 30). 2. Reclassifying the Food Services Accounting Technician position (range 40) to an Accounting Technician position (range 48). 3. Reclassifying the Executive Manager Food Services position (Classified Management range 41) to a Director - Food Services position (Classified Management range 20). 4. Eliminate a vacant Nutrition Services Manager A position. This reorganization increases operational efficiency within this department without laying off any CSEA positions or adversely affecting any CSEA employees. In addition, it generates a cost savings for this department of approximately $16,000. Staff is working with CSEA to revise the job descriptions for the Nutrition Services I & II positions, which will come to the board for approval at a later date. This reorganization is captured in the organization charts attached to this agenda items.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Nutrition Services Organization Charts PDF · 589.0 KB ViewOpen Nutrition Services Organization ChartsDownload Nutrition Services Organization Charts

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Fiscal Impact

The designation of funds for the new positions and the reclassification of existing positions to open library multimedia centers at our elementary sites was recommended by the LCAP team and approved with the adoption of the 2014-15 budget.

To

Dr. Michael McLaughlin Superintendent

Minutes

Dr. Thompson also stated that staff is proposing the following amendment to the restructuring recommendation: Approving creating 4 Library, Instructional Materials, Multimedia Specialist positions (Range 38, 190-day work year) Tabling at this time and bringing back for Board approval at a later date: Reclassifying the part-time IMC Clerk position (Range 34, 12-month work year) to a full time Library, Instructional Materials, & Multimedia Specialist position (range 38, 12 month work year) Reclassifying the IMC Technician position (range 40, 12-month work year) to a Library, Instructional Materials, & Multimedia Specialist II Position (range 42, 12-month work year) With that, the Board approved the Restructuring of District Library, Instructional Materials, & Multimedia Services as amended. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Actions

Motion - Motion made by Diana Prola and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Quick Summary / Staff Recommendation

Staff recommends that the Board of Education approve the creation of Library, Instructional Materials & Multimedia Specialist I and II positions, and authorize staff to fill them.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

To meet the needs of our students, staff is recommending that the Board of Education approve new positions and a restructuring of the way library, instructional materials, and multimedia services are provided to our students and school sites. Approval of this agenda item will enable our elementary school sites to open library multimedia centers, which will be staffed with Library, Instructional Materials & Multimedia Specialists. These specialists will have the requisite skills to develop interactive library multimedia centers for our students and staff that will allow access to information and curricular material via modern technology. Staff also recommends the reclassification of two district level CSEA positions to enable these positions to provide better support to our sites, and to provide support to the new elementary library multimedia centers. Specifically, staff recommends the following: 1. Creating 4 Library, Instructional Materials, & Multimedia Specialist positions (range 38, 190 day work year). 2. Reclassifying the part-time IMC Clerk position (range 34, 12 month work year) to a full-time Library, Instructional Materials, & Multimedia Specialist position (range 38, 12 month work year). 3. Reclassifying the IMC Technician position (range 40, 12 month work year) to a Library, Instructional Materials, & Multimedia Specialist II position (range 42, 12 month work year). Staff is working with CSEA to create the job descriptions for the the specialist I & II positions referenced above, which will come to the board for approval at a later date. Approval of this item will enable staff to post and fill the new Library, Instructional Materials and Multimedia Specialist I positions and authorize staff to reclassify the above referenced positions.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Draft Library, Instructional Materials & Multimedia Specialist I and II Job Descriptions PDF · 2.1 MB ViewOpen Draft Library, Instructional Materials & Multimedia Specialist I and II Job DescriptionsDownload Draft Library, Instructional Materials & Multimedia Specialist I and II Job Descriptions

Link to this item

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the Revised Job Titles for the Multimedia Manager and Director of Instructional Technology, Assessment, Research & Evaluation. Trustee James participating via teleconference. Trustee Katz-Lacabe absent. From: Director of Instructional Technology,Assessment, Research & Evaluation To: Director of Technology, Assessment, Research & Evaluation From: Multimedia Manager To: Library & Multimedia Coordinator

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Quick Summary / Staff Recommendation

Staff recommends that the Board of Education approve the changes to the titles of the above referenced positions.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

Staff is recommending changes to the job titles of the following existing positions: From: Director of Instructional Technology, Assessment, Research & Evaluation To: Director of Technology, Assessment, Research & Evaluation From: Multimedia Manager To: Library & Multimedia Coordinator The change in the director level position is being recommended so that it more accurately reflects the full scope and breadth of this position. The change in the manager position is being recommended to bring it into alignment with the coordinator position on the certificated management salary schedule, and to more accurately reflect the full scope of this position. If approved, adjustments will be made to the job descriptions to reflect the new titles. Approval of these changes will not affect the duties of these positions or add any additional costs to the district.

From

Dr. John Thompson Assistant Superintendent

Link to this item

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

At the request of Vice President Carey, the Board heard the following Public Comment earlier in the agenda. PUBLIC COMMENT Louise Shaw, addressed the Board on the LCAP, stating that while she was unable to attend the meeting where the draft of the LCAP was being presented for feedback and recommendations, she would like to share with the Board and staff some of her ideas and recommendations in the five focus areas: (1) Student Achievement, Access and Equity, (2) Technology, (3) Community and Public Relations, (4) School Safety, Health and Wellness, and (5) Facilities. Geoff Landreau addressed the Board regarding the LCAP, and despite the fact that many parents have asked for monies for Visual and Performing Arts (VAPA) and lower class sizes across the board in all schools, those areas have been left out of the action plan. He urged the Board to include VAPA and class size in the action plan. The Board thanked staff for working very hard on the LCAP. Responding to the public comments made earlier, Superintendent McLaughlin reaffirmed that the District will continue to enhance areas such as Visual and Performing Arts, adding that the LCAP is just a small piece and those monies are really for specific areas towards lowering the achievement gap. The Superintendent emphasized that "we will never forget about those other areas and just because you don't see it in the LCAP plan, it doesn't mean it isn't happening or not going to happen." The Board then adopted the 2014-2015 Local Control Accountability Plan which includes the 2015-2016 and 2016-2017 years. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Further, and pursuant to the California Education Code paragraph (2) of subdivision (b) of section 52062 and as required by paragraph (2) of subdivision (a) of section 42127, the San Leandro Unified School District Board of Education shall adopt a local control accountability plan and a budget on Tuesday, June 24, 2014 and subsequently file that LCAP and budget with the county superintendent of schools.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• SLUSD LCAP Introduction PDF · 1.1 MB ViewOpen SLUSD LCAP IntroductionDownload SLUSD LCAP Introduction

Link to this item

Fiscal Impact

$55,000 Common Core State Standards 2014-2015 Budget

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Contracted Services between the San Leandro Unified School Districft and the Buck Institute for Education for the 2014-2015 Teaching and Innovation Conference. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve Contracted Services with Buck Institute for Education for 2014-2015 school year

Actions

Motion Approve Contracted Services with Buck Institute for Education for 2014-2015 school year - Motion made by Corina N. Lopez and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

The Buck Institute for Education will be providing the professional development for the teachers and leaders who will be attending the Teaching and Innovation Conference in August of 2014 to learn about Project Based Learning as a pedagogy for implementation of the Common Core State Standards and the 21st century competencies.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• BIE Contract PDF · 97.7 KB ViewOpen BIE ContractDownload BIE Contract

Link to this item

Fiscal Impact

$38,000 from 2013-14 Gear Up funds and Microsoft Voucher:Software Vendor funds

To

Mike McLaughlin, Ed.D, Superintendent

Minutes

The Board approved the Contracted Services between the San Leandro Unified School District and the Hobsons Inc. for the Naviance College and Career Readiness Platform for the 2014-15 School year. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve Contracted Services with Hobsons Inc. for the Naviance College and Career Readiness Platform for the 2014-15 school year

Actions

Motion Approve Contracted Services with Hobsons Inc. for the Naviance College and Career Readiness Platform for the 2014-15 school year - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Naviance is a college and career readiness platform that helps connect academic achievement to post-secondary goals. Its comprehensive college and career planning solutions optimize student success, enhance school counselor productivity, and track results for school and district administrators. Naviance enables schools and districts to create personalized success plans for each of their students and aligns to many state mandates for individualized learning plans. The solution offers a core set of functionality that enables students and counselors to connect college and career planning to individual student goals. The platform allows students to collaborate with educators to set personal goals and tasks, search for colleges, and explor careets based on personal skills and interests. In addition, the Naviance platform offers schools and districts the flexibility to customize the solution to their needs, and add additional functionality that extends the reach of their college and career readiness efforts. These solutions include: 1) the Naviance College & Career Readiness Curriculum; 2) Adaptive Test Preparation for PSAT, SAT, and ACT, 3) Electronic Transcript and Document Exchange; 4) Course Planning; 5) Alumni Tracking; 6) Additional solutions available in the Naviance Marketplace.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services Division

Attachments

• Naviance Curriculum PDF · 111.7 KB ViewOpen Naviance CurriculumDownload Naviance Curriculum
• Naviance Order/contract PDF · 82.0 KB ViewOpen Naviance Order/contractDownload Naviance Order/contract
• Naviance Proposal PDF · 4.0 MB ViewOpen Naviance ProposalDownload Naviance Proposal

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Minutes

The meeting was adjourned at 9:24 p.m. Trustee James participating via teleconference. Trustee Katz-Lacabe absent.

Actions

Motion - Motion made by Ron Carey and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

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