Regular Board Meeting

Minutes

President Prola stated that the Board had been in Closed Session where they took the following action in accordance with Government Code 54956. To appoint Carla Spain as Public Information Officer, with a 7-0 vote. Motion by Trustee Rosato and second by Trustee James.

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Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Minutes

President Prola stated that item N.3.C. is being pulled from the agenda. Also, pulling Presentation H.1 and Action N.4.A that would go with Presentation H.1. Agenda was approved with these exceptions.

Actions

Motion Passed with a motion by Vince Rosato and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

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Minutes

Pulled from agenda.

Quick Summary / Abstract

In alignment with the District's strategic action plan Goal #4 (School Safety, Health and Wellness) and our Positive Behavior Intervention Support (PBIS) initiative, the District in partnership with the San Leandro Police Department will be implementing the G.R.E.A.T. program this year with our fifth grade students. The G.R.E.A.T. Elementary School Component consists of a competency-based life skills curriculum for fifth grade elementary students. The design of the elementary component aims to establish the foundation for the development of a positive bond between law enforcement and youth. The goal of this component is to prevent youth violence while developing positive relationships between criminal justice professionals and youth during their early developmental years within their community. The curriculum consists of six 30- to 45-minute lessons designed to be taught in sequence. Each lesson is accompanied by a family letter that the student takes home explaining the lesson and encouraging parent/student interaction. The curriculum consists of the following lessons: G.R.E.A.T. Beginnings Lesson Goal: Students will identify facts about the G.R.E.A.T. Program and various aspects about violence and prevention. To Do or Not to Do Lesson Goal: Students will demonstrate decision-making skills and identify to whom they can talk if they need help making decisions. Loud and Clear Lesson Goal: Students will demonstrate effective communication skills. Staying Cool When the Heat Is On Lesson Goal: Students will practice controlling anger and develop strategies to manage their anger. We're All in This Together Lesson Goal: Students will identify individual and group differences and discuss respecting others. G.R.E.A.T. Days Ahead Lesson Goal: Students will identify ways of being a G.R.E.A.T. citizen.

Financial Impact

No cost.

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Speaker

Victoria Forrester

Minutes

Victoria Forrester, Director of Special Services, Student Services and Community Wellness, lead her team on the presentation of the District's newly developed Special Education Strategic Plan. Ms. Forrester stated work began with a FCMAT study, and a task force was commissioned last October, 2014. This work was finished in May and tonight this presentation represents a culmination of that work. Ms. Forrester pointed out the beliefs and the mission statement of special education for the district. Task force members present: Amy Cassidy, Susan Dent, Cynthia Epps, Nancy James, Suzanne Callen, Larry Winfield, Jon Sherr, and Marsha Martin Five Chapters of the Strategic Plan were shared with the Board and audience. Chapter 1: Intervention & Identification(presented by Cynthia Epps) Chapter 2: Service Delivery Model(presented by Larry Winfield) Chapter 3: Support Systems(presented by Victoria Forrester) Chapter 4: Leadership and Communication(presented by Amy Cassidy) Chapter 5: Monitoring and Compliance(presented by Nancy James) Many strategies for improvement were discussed regarding the 5 Chapters of the Special Education Strategic Plan. President Prola asked about the situation where special ed kids were taking tutorials but getting credit for college level courses. She asked if this has been fixed. Ms. Forrester stated that this is being fixed.

Quick Summary / Abstract

The Director of Student Services, Special Education and Community Wellness and members of the Special Education Task Force will present the components of the Special Education Strategic Plan that was developed through a year-long process in 2014-2015. The plan outlines a broad framework in which to ensure best programming for our Special Education students, all staff and families. This framework will be implemented during the current school year and addresses the recommendations of both the FCMAT report and the Task Force. The District will follow up with a steering committee that will guide and assess the Strategic Plan.

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Minutes

Trustee Rosato stated that he had one item. It was from Anita Waldron regarding the renaming of the Health and Wellness Center.

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Minutes

Student Board Member, Mason Medeiros, stated that the main issue so far was orientation was very crowded because many students did not get their schedules in time before the first bell rang. He would like to see our district find a way to get student schedules more organized so students would have them sooner and then be able to work out any last minute problems sooner and easier. Homecoming is soon. Classes are working on their mural, skits and floats this year. And students are dealing with the heat.

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Minutes

Jon Sherr, SLTA representative, stated that the heat lately has been a big issue for teachers and students and he thanked Dr. McLaughlin for understanding that and for doing what he can to get fans and water to the schools trying to help the situation. He stated that the extreme heat can even become a safety issue. It really builds after lunch and suggested that the Board look at having minimum days to avoid the extreme afternoon heat in the classrooms. Mr. Sherr discussed the new model for our resource kids. He felt resource students have been underserved under the previous model for a long time and there was an extra teacher put in the classroom. So it's not the effort of the plan that is a concern, but rather the implementation. He is concerned with lack of training, lack of collaboration time, and size of clusters of kids that end up in English or Math classes. He is looking forward to working with the district and putting together a model that works for everybody; that really serves our kids and gets our folks trained and feeling supported. Mr. Sherr stated they did have a meeting with resource teachers. They had a good turnout and also some email responses and everyone thought it was a worthwhile endeavor. They just want to be sure about the implementation.

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Minutes

Dr. McLaughlin stated that this afternoon they attended a soft opening of the Health and Wellness Center. Next week will be the Grand Opening. The district will be holding another Facilities Tour on September 15. Regarding the heat, Dr. McLaughlin stated that they have been monitoring this closely. The district has been supplying fans and water. Some of the hottest wings have been identified and we'll be dropping portable air conditioners tomorrow. The district is trying to monitor the situation and keeping in touch with other districts to see how they will be handling the situation. Dr. McLaughlin stated that the 4th grader from Washington Elementary that was hit by a car yesterday morning is out of surgery. Two other students were also hit on E. 14th Street. This has become an issue every year. The district will start conversations with the City and as many agencies as we can to see how we can get the word out and limit these accidents. People need to "slow down" and watch the crosswalks. These students were in the crosswalks and on their turn on the lights. Dr. McLaughlin thanked the police for the way they handled the situation at Washington and for going over there to talk to the students. September 22 will be our first meeting of celebrating schools. We will be handing out diplomas to students that did not receive them because of the CAHSEE halt. There will be a presentation from SLED and five elementary schools: Garfield, Madison, Monroe, Wilson, and Muir. It will be exciting to get the Health and Wellness Center opened. It's been a long project. Seeing the students' faces today makes it worth it.

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Minutes

Dr. Mucetti stated there is a lot going on in Educational Services Division as usual. Student Services and settling our classes. With Centralized Enrollment we have been able to minimize some of the moving of families to settle those classes. The embargo for the CASSP results was lifted this morning around school district performance on the first formal SBAC test that we administered last spring. We will share with the Board in October an in-depth presentation on our performance. Dr. Mucetti highlighted that our 11th grade students at the high school exceeded the state average performance in English Language Arts. The state was 44% and at San Leandro High School 53% of students met or exceeded standards. Dr. Mucetti stated that she feels the district now has a very cohesive professional development plan. There has been a big transformation over the last couple of years. A big effort has been made in redesigning the staff development days. The next one for this year will be October 2. Dr. Mucetti commended the San Leandro High School administrative team for alerting the district to the equity issue regarding all 10th graders being able to take the PSAT. The district will fund this contract so that all 10th graders at SLHS are able to take the PSAT some time in October.

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Minutes

Dr. Thompson stated that September is the busiest month in the HR Department. While staff members are balancing classes, HR has to be sure appropriate staff is in place and all the paperwork into payroll so that they will receive their checks at the end of the month. Also actively involved with the mandated training that has to be done within the first 6 weeks of school; child abuse, blood borne pathogens, sexual harassment, and educating folks with the visitors policy. Reminder, Beautification Day is October 3rd.

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Minutes

Mr. Martinelli stated that they are working on completing the 2014-15 unaudited actuals and will take that to the board meeting on 9/15. Working with HR to update our position control so we are ready for September payroll. Working on current year's budget, revising it, reconciling it with the LCAP Budget. Mr. Martinelli is also working on an annual district budget development calendar which he will bring to the board in October. The Business Department continues to update the district approved transportation list, which is on the agenda tonight for approval.

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Minutes

Trustee Gonzalez stated that they have been waiting for the new PIO, so now that we have one they will be meeting with that person shortly.

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Minutes

None

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Minutes

None

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Minutes

Trustee James stated that Finance will meet next week.

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Minutes

Trustee Rosato stated that the Alameda County School Boards Association had a meeting to get the new signatures on file for the bank account. Trustee Tate stated that the next meeting will be on October 29th at ACOE from 6-8 pm. They will send out the bylaws to each district to update since that hasn't been done in a few years.

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Minutes

Trustee Carey stated that they met last week. They are doing some renovations to the property. Adult programs are being added to the facility. ROP was awarded a $275,000 grant over two years to support work-based learning activities for the districts. They received CTA Teach Grant for approximately $18,000 to support CTE teachers. The Joint Powers Agreement for all four districts with ROP was approved. ROP Did a recognition of six outstanding business persons in the community for the amount of help they are giving to ROP and the students. One of them was Alliance Welding, who also delivers to them free. All the dates for the sophomore tours were established. We want to bring sophomores from all four districts to the ROP. The unaudited actuals for 2014-15 were approved.

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Minutes

None

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Minutes

President Prola stated that the Motion and Vote were incorrectly noted under D.2; it should be noted under D.3. With that correction the Minutes of 8-25-15 were approved.

Actions

Motion Passed with a motion by Vince Rosato and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• Board Minutes 8-25-15 PDF · 145.4 KB ViewOpen Board Minutes 8-25-15Download Board Minutes 8-25-15

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Rationale

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites. Savings from the additional 6 sites created budget to fund exterior painting at Jefferson ES On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000 Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. Diamond Painting Co. KK, an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $35,859. The work is scheduled to begin on August 26 with a completion date of September 10. Staff recommends approval of the CUPCCAA Contract with Diamond Painting Co. KK in the amount of $35,859 for the Exterior Painting at Jefferson ES Project, funded through Measure M Savings

Financial Impact

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

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Rationale

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to additional sites including the Maintenance & Operations Building at the Lincoln HS site. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures; greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000 Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. OnPoint Construction, an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $44,000 and their ability to complete the project per the District’s schedule. A Notice of Award was issued to OnPoint Construction on August 12. Staff recommends ratification of the CUPCCAA Contract with On Point Construction in the amount of $44,000 for the Exterior Painting Project at the Maintenance & Operations Building at the Lincoln HS site, funded through Measure M Savings.

Financial Impact

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

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Rationale

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to additional sites including the Warehouse Building at the Lincoln HS site. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000 Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. OnPoint Construction, an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $43,000 and their ability to complete the project per the District’s schedule. A Notice of Award was issued to OnPoint Construction on August 12. Staff recommends ratification of the CUPCCAA Contract with On Point Construction in the amount of $43,000 for the Exterior Painting Project at the Warehouse Building at the Lincoln HS site, funded through Measure M Savings.

Financial Impact

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

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Rationale

This contract is made by and between STLR Corp, dba RYLAND SCHOOL BUSINESS CONSULTING (Contractor) and the SAN LEANDRO UNIFIED SCHOOL DISTRICT. Contractor will provide financial and business office services (described more specifically below) as needed and directed by District staff. In consideration of the services provided, the SAN LEANDRO UNIFIED SCHOOL DISTRICT will pay to Contractor hourly fees of $145 for professional services and for travel time. All charges, including expenses, will be approved by the Superintendent of the SAN LEANDRO UNIFIED SCHOOL DISTRICT. Expenses are defined as actual, out-of-pocket expenses, such as lodging, meals, telephone charges, express or overnight mail charges, etc. The District will be billed on a monthly basis for fees and expenses . The term of this contract is twelve months.

Minutes

Trustee Gonzalez felt the item was open-ended and would like to know more about what this was for, how many hours, and if there is a cap to cost. Superintendent McLaughlin explained that near the time to close the books we had some employees leave the business department, which left us short-handed. We used this agency to help us close the books. The books are about done, and we only needed the help for about a week.

Actions

Motion Staff recommends approval of Ryland School Business Consulting Contract Passed with a motion by Evelyn Gonzalez and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Funded by General Fund.

Attachments

• Ryland Consulting Contract PDF · 73.4 KB ViewOpen Ryland Consulting ContractDownload Ryland Consulting Contract

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Attachments

• Classified Personnel Report 9-9-15 PDF · 16.6 KB ViewOpen Classified Personnel Report 9-9-15Download Classified Personnel Report 9-9-15

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Attachments

• Certificated Personnel Report PDF · 99.9 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Rationale

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested to renew student teaching agreement with the University of California, Berkeley, beginning August 1, 2015 to July 31, 2016.

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Student Teaching Agreement with Regents PDF · 196.7 KB ViewOpen Student Teaching Agreement with RegentsDownload Student Teaching Agreement with Regents

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Rationale

Bell Transit Corporation will provide transportation service for Special Education students at various school sites for the 2015/2016 school year.

Financial Impact

$50,000.00 - Special Education funds

Attachments

• Contracted Service Agreement - Bell Transit PDF · 94.0 KB ViewOpen Contracted Service Agreement - Bell TransitDownload Contracted Service Agreement - Bell Transit

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Attachments

• Donations 9-9-15 PDF · 199.4 KB ViewOpen Donations 9-9-15Download Donations 9-9-15

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Rationale

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

Attachments

• Contracts $5,000 and Less 9-9-15 PDF · 8.9 KB ViewOpen Contracts $5,000 and Less 9-9-15Download Contracts $5,000 and Less 9-9-15

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Rationale

background info

Financial Impact

$0

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Rationale

On August 12, 2015, the San Leandro Unified School District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the awarding of multiple contracts to furnish bus transportation services for students (Bid No. 2015-8) in the District. The District received 3 sealed bids and verified that the vendors met the requirements of the Public Contract Code. However, based on prior years' district experience, the staff feels that three vendors are not sufficient to meet the demands of all District requests. As a result, in consultation with the District legal counsel, staff requested other companies to submit contracts to provide transportation services. During this interim period, staff has received contracts from other additional companies, including Michael’s Transportation, American Stage Tours, Delta Charter, and D. Harris Tours Inc. All of these vendors have met our requirements. We would like them to be added to our approval list. Staff recommends approving these companies to provide transportation services to San Leandro Unified School District. Depending on the needs (distance, time of day, time of the year, etc) of each school site, the site administration has the flexibility of negotiating an appropriate transportation service from this approved list of busing companies.

Minutes

Trustee Rosato asked if there was a way to use other buses to provide transportation, such as buses through Parks and Recreation or County/State organizations where they take students on field trips. Superintendent McLaughlin explained that it's very difficult because there is a vetting procedure to keep control of safety and other issues. Districts are getting out of the transportation business these days due to many factors, so it is getting hard to find good companies that have enough qualified drivers. The District has been working with CHP and now using a checklist to be sure the bus companies are meeting all requirements and are safe to use. President Prola asked if the buses have seat belts. Superintendent McLaughlin stated that the newer busses are required to have seat belts but not the older ones. President Prola also asked if the district had considered checking with San Lorenzo District about renting their buses for field trips. Superintendent McLaughlin stated he has been thinking about that but has not contacted them yet.

Actions

Motion Approve Vendor List. Passed with a motion by Lance James and a second by Leo Sheridan. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The cost will be paid by the site budget.

Attachments

• Transportation List PDF · 127.0 KB ViewOpen Transportation ListDownload Transportation List

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Rationale

Attached to this agenda item is an employment agreement that amends the existing contract for the deputy superintendent of educational services.

Actions

Motion The Board approved the employment agreement for Dr. Rosanna Mucetti, Deputy Superintendent of Educational Services. Passed with a motion by Ron Carey and a second by Leo Sheridan. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

See attached employment agreement.

Attachments

• Employment Agreement - Deputy Superintendent, Educational Services PDF · 292.7 KB ViewOpen Employment Agreement - Deputy Superintendent, Educational ServicesDownload Employment Agreement - Deputy Superintendent, Educational Services

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Rationale

Attached to this agenda item is an employment agreement that amends the existing contract for the assistant superintendent of human resources.

Actions

Motion The Board approved the employment agreement for Dr. John Thompson, Assistant Superintendent of Human Resources. Passed with a motion by Ron Carey and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

See attached employment agreement.

Attachments

• Employment Agreement - Assistant Superintendent, Human Resources PDF · 295.9 KB ViewOpen Employment Agreement - Assistant Superintendent, Human ResourcesDownload Employment Agreement - Assistant Superintendent, Human Resources

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Rationale

Attached to this agenda item is an employment agreement that amends the existing contract for the assistant superintendent of business and operations.

Minutes

Pulled from agenda.

Financial Impact

See attached employment agreement.

Attachments

• Employment Agreement - Assistant Superintendent, Business & Operations PDF · 297.6 KB ViewOpen Employment Agreement - Assistant Superintendent, Business & OperationsDownload Employment Agreement - Assistant Superintendent, Business & Operations

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Rationale

In alignment with the District's strategic action plan Goal #4 (School Safety, Health and Wellness) and our Positive Behavior Intervention Support (PBIS) initiative, the District in partnership with the San Leandro Police Department will be implementing the G.R.E.A.T. program this year with our fifth grade students. The G.R.E.A.T. Elementary School Component consists of a competency-based life skills curriculum for fifth grade elementary students. The design of the elementary component aims to establish the foundation for the development of a positive bond between law enforcement and youth. The goal of this component is to prevent youth violence while developing positive relationships between criminal justice professionals and youth during their early developmental years within their community. The curriculum consists of six 30- to 45-minute lessons designed to be taught in sequence. Each lesson is accompanied by a family letter that the student takes home explaining the lesson and encouraging parent/student interaction. The curriculum consists of the following lessons: G.R.E.A.T. Beginnings Lesson Goal: Students will identify facts about the G.R.E.A.T. Program and various aspects about violence and prevention. To Do or Not to Do Lesson Goal: Students will demonstrate decision-making skills and identify to whom they can talk if they need help making decisions. Loud and Clear Lesson Goal: Students will demonstrate effective communication skills. Staying Cool When the Heat Is On Lesson Goal: Students will practice controlling anger and develop strategies to manage their anger. We're All in This Together Lesson Goal: Students will identify individual and group differences and discuss respecting others. G.R.E.A.T. Days Ahead Lesson Goal: Students will identify ways of being a G.R.E.A.T. citizen.

Minutes

Pulled from agenda.

Financial Impact

No cost.

Attachments

• GREAT School District Agreement PDF · 90.1 KB ViewOpen GREAT School District AgreementDownload GREAT School District Agreement

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Rationale

At the March 10, 2015, Board Meeting, the SLUSD Board of Education approved the contract between AMS and the San Leandro Unified School District to install internal fiber at all of our school sites in the amount of $333,869. We are requesting the SLUSD Board of Education Ratify this change order in the amount of $26,748.29. This change order consists of the purchase of additional fiber ($18,360) and additional work that needs to be completed at Lincoln/Lighthouse and the IMC($8,388.29). We are requesting that this change order be ratified after the fact as there were not any board meetings during the month of July and we needed the work to be done while school wasn't in session.

Actions

Motion The Board approved change order Number 1 for $28,694.29 between AMS and the San Leandro Unified School District for the purchase of additional fiber ($20,306) and additional work ($8,388.29) that needs to be completed at Lincoln/Lighthouse and the Maintenance Yard. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Quick Summary / Abstract

Change Order Number 1 AMS Internal Fiber Project

Financial Impact

$26,848.29 QZAB/Measure B

Attachments

• AMS Change Order PDF · 53.7 KB ViewOpen AMS Change OrderDownload AMS Change Order
• Armored Fiber PDF · 120.4 KB ViewOpen Armored FiberDownload Armored Fiber

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Rationale

Roosevelt Elementary School is proposing to send its 4th graders to a one-day camp at YMCA Camp Arroyo. Roosevelt has selected Camp Arroyo due to its reputation with other elementary schools in the District, its cost relative status to similar programs, and the alignment of their program to site and District goals. Guidelines for chaperone to student ratio and volunteer clearances will be met for this field trip, as well as any other district requirements.

Actions

Motion The Board approved Contracted Services between San Leandro USD/Roosevelt Elementary School and YMCA Camp Arroyo for a One-Day Camp for Fourth Graders on November 12, 2015. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The cost of $5,805.00 will be funded entirely through fundraising and donations.

Attachments

• Roosevelt-YMCA Camp Arroyo-1 PDF · 166.0 KB ViewOpen Roosevelt-YMCA Camp Arroyo-1Download Roosevelt-YMCA Camp Arroyo-1
• Roosevelt-YMCA Camp Arroyo-2 PDF · 156.0 KB ViewOpen Roosevelt-YMCA Camp Arroyo-2Download Roosevelt-YMCA Camp Arroyo-2

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Rationale

San Leandro High is proposing contracting with The Princeton Review for College Readiness preparation for their 11th graders for SAT/ACT exams. This service consists of two district prep classes of six instructional hours and two practice exams.

Minutes

Dr. Mucetti stated that the district will be covering the cost of the 11th graders taking the SAT and the 11th graders qualified to also practice taking the PSAT before taking the SAT.

Actions

Motion The Board approved Contracted Services between San Leandro Unified School District/San Leandro High School and The Princeton Review for College Readiness Preparation for 11th graders Passed with a motion by Monique Tate and a second by Vince Rosato. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$7,150 from San Leandro High School's site discretionary fund

Attachments

• Princeton Review-SLHS PDF · 576.5 KB ViewOpen Princeton Review-SLHSDownload Princeton Review-SLHS

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Rationale

As of July 1, 2015, the California Department of Education has prohibited any state funds to be used for expenses related classes for Older Adults. Since it would be detrimental to eliminate the Senior Program offered through the Adult School, the City of San Leandro has agreed to pay up to $40,000 for San Leandro Adult School teachers’ salaries and salary driven costs for the 2015-2016 school year beginning July 1, 2015 – June 30, 2016. Furthermore, the City of San Leandro will continue to allow the San Leandro Adult School Older Adult classes to be held at the Senior Center on E. 14 th St. free of charge. This agreement may be extended if agreed upon by both parties but is scheduled to expire on June 30, 2016.

Actions

Motion The Board approved Consulting Services Agreement between The City of San Leandro and the San Leandro Unified School District/Adult School for Older Adult Education Classes for the period July 1, 2015 to June 30, 2016. Passed with a motion by Vince Rosato and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The City of San Leandro has agreed to pay up to $40,000 for San Leandro Adult School teachers’ salaries and salary driven costs for the 2015-2016 school year .

Attachments

• City of San Leandro-SL Adult School PDF · 984.5 KB ViewOpen City of San Leandro-SL Adult SchoolDownload City of San Leandro-SL Adult School

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Rationale

2015-2016 Memorandum of Understanding between San Leandro Unified School District and Seneca Family of Agencies to provide mental health counseling and clinical intervention specialist. This is an on-going MOU.

Actions

Motion The Board approved the Memorandum of Understanding between San Leandro Unified School District and Seneca Family of Agencies to provide mental health counseling and a clinical intervention specialist. Passed with a motion by Monique Tate and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Special Education funds

Attachments

• Seneca Family of Agencies PDF · 49.2 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies

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Rationale

2015/2016 Memorandum of Understanding between San Leandro Unified School District and San Leandro Boys & Girls Club to supplement an after school program for "Students with Special Needs" at Monroe Elementary School through the ASES program. This is on-going MOU.

Actions

Motion The Board approved the Memorandum of Understanding between San Leandro Unified School District and San Leandro Boys & Girls Club to provide an after school program for "Students with Special Needs" at Monroe Elementary School for the 2015-2016 school year. Passed with a motion by Ron Carey and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$10,080.00 - Special Education funds

Attachments

• MOU SL Boys & Girls Club PDF · 301.9 KB ViewOpen MOU SL Boys & Girls ClubDownload MOU SL Boys & Girls Club

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Speaker

Jason Toro

Rationale

In order to support academic and leadership programming at the Barbara Lee Center for Health & Wellness, we request the purchase of fifteen Chromebook laptops, a Chromebook cart and a short-throw projector. The equipment will be used to support tutoring, test prep, financial literacy classes, and college and career counseling.

Actions

Motion The Board approved the proposal from Sterling for the purchase of 15 Chromebook laptops, a Chromebook cart and a short-throw projector to support programming at the Barbara Lee Center for Health & Wellness. Passed with a motion by Monique Tate and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$7,891 Funded through a City of San Leandro grant

Attachments

• Proposal 1 PDF · 92.7 KB ViewOpen Proposal 1Download Proposal 1
• Proposal 2 PDF · 84.5 KB ViewOpen Proposal 2Download Proposal 2

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Rationale

The server and software that our District landline phones and 911 system are running on are well past their lifespan. The phones cannot be backed-up and the district cannot obtain technical support. If the server or software crashes, it will result in significant downtime for our phones and 911 system. Staff recommends that our phone software and all of our voice routers be replaced. The district will save significant money by continuing to use our existing handsets and by installing our new phone system on the servers that we purchased last year. This purchase will allow us to back up our phone server both locally and offsite. Staff recommends that AMS be awarded this contract. The County of Merced Focus Contract will be used as the procurement vehicle. Staff recommends that the SLUSD Board of Education approve the contract between SLUSD and AMS.Net to upgrade our existing phone system district wide.

Actions

Motion The Board approved the purchase of a District-wide Landline Phone System. Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$310,972.46 from the General Fund

Attachments

• Call Manager PDF · 124.5 KB ViewOpen Call ManagerDownload Call Manager
• Focus Contract PDF · 644.4 KB ViewOpen Focus ContractDownload Focus Contract
• Merced County Focus Contract PDF · 90.5 KB ViewOpen Merced County Focus ContractDownload Merced County Focus Contract
• Project Description Image · 302.2 KB Open Project DescriptionDownload Project Description
• Syn Apps PDF · 121.1 KB ViewOpen Syn AppsDownload Syn Apps

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Rationale

The Educational Services Department requests approval of the Special Education Strategic Plan, effective July 1, 2015. The Strategic Plan was designed over a ten month period to redefine the program service delivery model for students with special needs in San Leandro USD. The development of the Strategic Plan was a recommendation of the FCMAT report presented to the School Board on April 22, 2014. The strategies and actions identified in the Strategic Plan directly address the FMCAT recommendations. The Strategic Plan includes five chapters focusing on key aspects of a high quality special education program including Intervention and Identification, Service Delivery, Support Systems, Communication, Leadership and Efficacy. Over twenty members of the Special Education Taskforce worked collaboratively to develop the plan with facilitation support from Strategic Consultation for Schools. A complete archive of the process used to developed the Strategic Plan is posted to the San Leandro USD website, under the Special Education Department webpage.

Actions

Motion The Board approved adoption of the Special Education Strategic Plan. Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• Draft SLUSD Strategic Plan PDF · 10.9 MB ViewOpen Draft SLUSD Strategic PlanDownload Draft SLUSD Strategic Plan
• Strategic Plan Letter to Board PDF · 191.4 KB ViewOpen Strategic Plan Letter to BoardDownload Strategic Plan Letter to Board

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Actions

Motion The Board approved Case #E03-14/15. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

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Actions

Motion The Board approved Case #E05-14/15. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

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Speaker

Jason Toro

Rationale

In order to provide internet connectivity at the Barbara Lee Center (BLC) for Health & Wellness, we need to install fiberoptic cabling between the Student Services facility and the BLC. The cabling between the two buildings will allow us to tether to the Student Services internet connection, thus saving the district ongoing monthly expenses for a new internet connection. This will also prepare the BLC for connection to the Fiber Optic Loop. In addition, in order to have wireless internet, we need to install wiring and six wireless access points.

Actions

Motion The Board approved the proposal with AMS for the purchase and installation of fiber optic and AP wiring for the Barbara Lee Center for Health & Wellness. Passed with a motion by Lance James and a second by Leo Sheridan. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$11,350.32. Funded through Bond dollars.

Attachments

• Proposal 1 PDF · 54.8 KB ViewOpen Proposal 1Download Proposal 1
• Proposal 2 PDF · 53.5 KB ViewOpen Proposal 2Download Proposal 2

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Speaker

Jason Toro

Rationale

Per Board of Education Policy 7310, staff implemented a process to name the Student Health & Wellness Center. The community provided name suggestions, which were considered by a Citizens Advisory Committee and a recommendation made to the board. The recommendation is as follows: Barbara Lee Center for Health & Wellness.

Minutes

Mike McLaughlin stated that we brought this back because the District went back and talked to all the partners making sure that the words "Health and Wellness" were kept in the title. A lot of the money coming in was for health and wellness and the District wanted to stay true to that purpose.

Actions

Motion The Board approved the Name of the Student Health & Wellness Center as "Barbara Lee Center for Health & Wellness" Passed with a motion by Monique Tate and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

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Superintendent McLaughlin stated that he has an update on a item he has been working on for the Board and should have an opinion to share with them at the October 13th board meeting in order for them to make a decision. Trustee Sheridan stated that he would like to propose that the District consider expanding the role of the defunct D.A.T.E. Committee to be inclusive of resource officers and other programs that we are looking to bring to our school sites. There was some concern over G.R.E.A.T. and how it happened, so he would like to have time to vet the program, check the data, send it to the Curriculum Committee to review, etc. Trustee Sheridan is the Chair of the D.A.T.E. Committee. President Prola asked Trustee Sheridan to send her and the other board members the list of who is on the D.A.T.E. committee.

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Quick Summary / Abstract

Tuesday, September 22, 2015, Celebrating Schools, at the Marina Community Center Tuesday, October 13, 2015 Tuesday, November 10, 2015 Tuesday, December 8, 2015 Tuesday, January 12, 2016 Tuesday, January 26, 2016, Celebrating Schools, at the San Leandro Senior Center Tuesday, February 9, 2016 Tuesday, March 8, 2016 Tuesday, April 12, 2016 Tuesday, May 10, 2016 Tuesday, May 24, 2016, Celebrating Schools, at the Arts Education Center (SLHS) Tuesday, June 7, 2016 Tuesday, June 21, 2016

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