Regular Board Meeting

Minutes

President Prola said that the Board had been in Closed Session where the Board took the following action in accordance with Government Code 54956: To appoint Rachel Campbell to the position of Vice Principal at Jefferson and Wilson Elementary Schools by a 7-0 vote. Moved by Trustee James and seconded by Trustee Gonzalez. To appoint Manuel Ruiz to the position of Chief Technology Officer by a 7-0 vote. Moved by Trustee Rosato and seconded by Trustee James. The Board has directed the Superintendent and/or designee to deliver the proper notifications to the affected employees.

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Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Actions

Motion Passed with a motion by Lance James and a second by Vince Rosato. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

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Speaker

Mark Martinelli

Rationale

Staff Update on the 2015-16 Enacted State Adopted Budget

Minutes

Assistant Superintendent Mark Martinelli, provide an update on the 2015-16 Enacted State Budget. The presentation included Key Changes from May Revise, Cautions, and next steps. Highlights included: Highest funding increase since the 1970's Significant future events present issues and cautions Great opportunity to shape the future of education Now! Upcoming steps include: Sept. 15, 2015 - 2014-15 Unaudited Actuals Due to COE December 8, 2015 - 2015-16 First Interim Report January 15, 2016 - Governor's State Budget Proposals January 2016 - 2014-2015 Annual Audit Report to Board

Attachments

• Presentation on Enacted State Budget For 2015-16 PowerPoint · 637.9 KB Open Presentation on Enacted State Budget For 2015-16Download Presentation on Enacted State Budget For 2015-16

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Speaker

Zarina Zanipatin, Ed.D Assistant Director of Teaching, Learning and Educational Equity Department

Rationale

The Teaching, Learning and Educational Equity Department will present the components of the new English Learner Master Plan for SLUSD which has been developed to align with Common Core State Standards and the district’s strategic goals. The plan outlines programs and procedures that will ensure that English Learners acquire high levels of English and home language proficiency (whenever applicable), academic achievement, and skills that will lead to better access to post secondary opportunities. The content of the current draft of the new EL Master Plan will allow staff to begin the implementation of more effective EL programming in the district while aligning to the following board policies: BP 6174(a), BP 6174(b) and BP6174 (c).

Minutes

The Teaching, Learning and Educational Equity Department presented the components of the new English Learner Master Plan for SLUSD which has been developed to align with Common Core State Standards and the district’s strategic goals. The plan outlines programs and procedures that will ensure that English Learners acquire high levels of English and home language proficiency (whenever applicable), academic achievement, and skills that will lead to better access to post secondary opportunities. The content of the current draft of the new EL Master Plan will allow staff to begin the implementation of more effective EL programming in the district while aligning to the following board policies: BP 6174(a), BP 6174(b) and BP6174 (c). The Board was excited to see this happening and thanked staff for the presentation.

Quick Summary / Abstract

The Teaching, Learning and Educational Equity Department will present the components of the new English Learner Master Plan for SLUSD which has been developed to align with Common Core State Standards and the district’s strategic goals. The plan outlines programs and procedures that will ensure that English Learners acquire high levels of English and home language proficiency (whenever applicable), academic achievement, and skills that will lead to better access to post secondary opportunities. The content of the current draft of the new EL Master Plan will allow staff to begin the implementation of more effective EL programming in the district while aligning to the following board policies: BP 6174(a), BP 6174(b) and BP6174 (c).

Financial Impact

None

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Speaker

Jason Toro

Rationale

Based on Board of Education Policy 7310, staff will present the outcome of the community-led process to name the San Leandro Student Health & Wellness Center, a San Leandro Unified School District facility. Per Policy 7310, a Citizens Advisory Council was assembled, community input was gathered and a name that met the criteria set forth in the policy was identified and submitted to the board for approval. Based on the process, the name "Barbara Lee Center for Health & Equity" was identified. Congresswoman Barbara Lee represents District 13, which includes San Leandro. The Congresswoman is a longtime advocate of social justice, healthcare and education.

Minutes

Jason Toro, Manager, of the Student Health & Wellness Center, explained that per Board of Education policy, we went through a community outreach process to identify a name for the center. Through a youth-led process, the community provided input and a Citizens Advisory Council made a recommendation to the Board. Names suggested included Marian Wright Edelman, The Oscar Grant San Leandro Health Center, Ernesto "Che" Guevara, San Leandro Wellness Center, Barbara Lee Center for Health & Equity, Angela Davis Health & Wellness Center, Harvey Milk Health & Wellness Center, Cesar Chavez, Yuri Kochiyama, Martin Luther King, Jr, San Leandro Student Health & Wellness Center, and Mimi Wilson. Based on the process, the recommendation is to name the center "Barbara Lee Center for Health & Equity.

Quick Summary / Abstract

Based on the guidelines set forth in Board of Education Policy 7310, the name Barbara Lee Center for Health & Equity is being recommended to the Board for approval as the name for the Student Health & Wellness Center, a San Leandro Unified School District facility.

Financial Impact

N/A

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Minutes

The Board conducted a Public Hearing regarding Sufficiency of Instructional Materials for 2015-2016. There was no public testimony.

Actions

Motion The Board opened the Public Hearing for the Sufficiency of Instructional Materials for 2015-2016 Passed with a motion by Evelyn Gonzalez and a second by Leo Sheridan. Motion The Board Closed the Public Hearing for the Sufficiency of Instructional Materials for 2015-2016. Passed with a motion by Evelyn Gonzalez and a second by Leo Sheridan. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .; Vote:; Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Quick Summary / Abstract

Education Code Sections 60119 [as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531 (c)], requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject, including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. If the Board of Education determines that there are insufficient textbooks or instructional materials, or both, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons that each pupil does not have sufficient textbooks or instructional materials and take action to ensure that each pupil has sufficient textbooks or instructional materials, or both, within two months of the beginning of the school year in which the determination is made. This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2015-2016 school year and offers them the opportunity to address the Board regarding this matter.

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Rationale

A public hearing will be held regarding the San Leandro STEM Academy Charter Petition. The role of the Board is to hold this public hearing in accordance with Education Code Section 47605(b), “ No later than 30 days after receiving a petition, in accordance with subdivision (a), the governing board of the school district shall hold a public hearing on the provisions of the charter, at which time the governing board of the school district shall consider the level of support for the petition by teachers employed by the district, other employees of the district, and parents. Following review of the petition and the public hearing, the governing board of the school district shall either grant or deny the charter within 60 days of receipt of the petition, provided, however, that the date may be extended by an additional 30 days if both parties agree to the extension.” The public hearing is to meet the requirements by Education Code Section 47605(b). The hearing provides the public the opportunity to make an oral or written presentation to the Board regarding the San Leandro STEM Academy Charter Petition. a. Board President opens the Public Hearing Motion______ Second______ Vote_______ b. Public Testimony c. Board President closes the Public Hearing Motion______ Second Vote_______

Minutes

The Board conducted a Public Hearing regarding the San Leandro STEM Academy Charter Petition. Nephi Aiona and Harold Roney, from Benchmark Charter Management, provided a brief overview of the benefits of STEM (Science, Technology, Engineering and Math). The overview included the Vision, Mission Statement, The Need for STEM Education, and Aspirations of Our Proposed STEM Charter School. PUBLIC COMMENTS: Rachel Tia, James Aiono, Jason Wong, Melissa Davis, John Ready, Erica Barron, and Amanda Schofield addressed the Board in support of STEM, stating that it creates a strong foundation for education, jobs, business, math, an science skills and urged the Board to approve the petition. A San Leandro High School Art teacher spoke about STEAM, and Hendy Huang, a district parent, commented on the future of education.

Actions

Motion The Board opened the Public Hearing regarding the San Leandro STEM Academy Charter Petition. Passed with a motion by Ron Carey and a second by Lance James. Motion The Board closed the Public Hearing. Passed with a motion by Ron Carey and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .; Vote:; Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• SLSA Charter School Petition PDF · 2.7 MB ViewOpen SLSA Charter School PetitionDownload SLSA Charter School Petition
• SLSA Charter School Petition sig pg1 PDF · 794.2 KB ViewOpen SLSA Charter School Petition sig pg1Download SLSA Charter School Petition sig pg1
• SLSA Charter School Petition sig pg2 PDF · 1.5 MB ViewOpen SLSA Charter School Petition sig pg2Download SLSA Charter School Petition sig pg2

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Minutes

Trustee Rosato reported receipt of the following emails from June 23, 2015, to August 25, 2015: From John Thompson regarding "Principal Appointment - McKinley Elementary School"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Mary Patterson regarding "15-16 Approved Calendars and 190-day calendar"; from Vivian Chu regarding "Presenations for San Leandro's Trainings on June 22"; from Brian Feeley regarding "Network Outage 7/1"; from Morgan Mack-Rose regarding "Thank You for Volunteering"; from Ron & Linda Carey regarding " SLED Gala"; from Jason Toro regarding "SAVE THE DATE" Student Health and Wellness Center Grand Opening"; from Mary Patterson regarding "Certificated Vacancy"; from Joanne Clark regarding "Summer Internship Recognition Celebration"; from Mary Patterson regarding "Correction on Certificated Vacancy and Posting Classified Vacancies"; from Mary Patterson regarding "Certificated Vacancies"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Mary Patterson regarding "Classified Vacancy" from Laura Aguayo-Guavara regarding "Certificated Job Vacancy"; from Valerie Cunha regarding "Public Notice"; from Mary Patterson regarding "Classified Vacancies" from Gerald Heverl regarding "CAHSEE"; from Mary Patterson regarding "Classified Vacancy & Revised Classified Vacancy" from Valerie Cunha regarding "Revised Public Notice"; from Mary Patterson regardig 15-16 Early Dismissal Calendar"; from Jon Sherr regarding "Welcome Back and SLTA Updates"; from Linda Pollard regarding "Organizational Chart"; from Mary Patterson regarding "Classified Vacancy"; from Brian Feeley regarding "District Phone Directory" and "Porky's Fundraiser for Bancroft's Girls' Basketball."

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Minutes

Student Board Member Mason Medeiros' first Board meeting will be on September 9.

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Minutes

Jon Sherr, President of the San Leandro Teachers' Association (SLTA) welcomed everyone back to the new school year and provided SLTA updates. He announced the officers for the 2015-2016, 2016-2017 Executive Board: Jon Sherr, President; Anita Waldron; Valerie Sowers, Secretary; Russ Tomlin, Treasurer; Linda Campfield, State Rep (D); Elementary Rep at Large Marina Martinez; and Secondary Rep at Large, Tom Morris. September 22, will be the New Teacher event. Mr. Sherr also touched on the lack of substitute teachers, and its impact to the District.

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Minutes

Deputy Superintendent Mucetti, provided an update on Board requests for specific data around the 2014-2015 Summary Report of Suspension and Expulsion by Race and Ethnicity; the 2014-2015 Truancy Summary Report; and the Summary Report of D's and F's for our Secondary Students in the 2014-2015 School Year by Race and Ethnicity. Areas to celebrate include Instructional materials are being delivered to the school sites; Fiber to Schools project is going very well and commended the District's Tech team for what they have be able to accomplish. Dr. Mucetti also announced that 1200 families have come through the new Centralized Enrollment Center. She commended the Sp. Ed. staff for their work in the District.

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Rationale

The report provides a summary of the suspensions and expulsions by race and ethnicity for the 2014-2015 school year.

Attachments

• 2014-2015 Expulsions PDF · 194.0 KB ViewOpen 2014-2015 ExpulsionsDownload 2014-2015 Expulsions
• 2014-2015 Suspensions PDF · 36.3 KB ViewOpen 2014-2015 SuspensionsDownload 2014-2015 Suspensions
• Suspension Districtwide by Race and Ethnicity PDF · 99.1 KB ViewOpen Suspension Districtwide by Race and EthnicityDownload Suspension Districtwide by Race and Ethnicity

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Rationale

The report provides a summary of the truancies for the 2014-2015 school year by sites.

Minutes

Response to some of the requests that were made including: Suspension data 6-12; truancy summary report and summary report of D's and F's for our secondary students in the 2014-2015 school year by race and ethnicity.

Attachments

• 2014-2015 Truancy Summary Report PDF · 451.0 KB ViewOpen 2014-2015 Truancy Summary ReportDownload 2014-2015 Truancy Summary Report

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Rationale

The report provides a summary of the D's and F's attained by our secondary students during the 2014-2015 school year. The data is disaggregated by race and ethnicity.

Minutes

Summary report of D's and F's for our secondary students in the 2014-2015 school year by race and ethnicity.

Attachments

• 2014-2015 D and F Report PDF · 188.5 KB ViewOpen 2014-2015 D and F ReportDownload 2014-2015 D and F Report

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Minutes

Dr. John Thompson, Assistant Superintendent, Human Resources, touched in the shortage, across the state, of teacher and qualified staff members. He said that currently our District still has five/six vacancies to fill, adding that this is impacting our sub pool as well. He also reported that, with the support and commitment from our Teamsters/Trades, our annual Beautification Day is scheduled for October 3, from 8:00 a.m. - Noon.

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Minutes

Business & Operations Assistant Superintendent Mark Martinelli reported that currently Business & Operations is working on the year-end closing for 2014/15 and have it to the County by September 15, we are implementing a CAL CARD expansion by providing Directors and Assistant Directors with Cal Cards, preparing for the Auditors in September; doing a pre-analysis of the sites in preparation for a bond in 2016, and are establishing a District-wide bus list for transportation, which is being brought forward for Board consideration tonight.

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Minutes

Superintendent McLaughlin welcomed everyone back. His Welcome Back Event was well attended where staff received pens, buttons, T-shirts, USB wristbands, and other items with the District logo on them. Cabinet visited the schools on the first day of class. Centralized enrollment is a hit. Dr. McLaughlin commended the Special Services/Student Support Services Department under the direction of Director Victoria Forrester. Dr. McLaughlin offered kudos to the maintenance staff for all the work that was done over the summer and getting the schools ready for the start of the new school year. He also noted that the remaining Business Office staff should be moved down to the City office by the second week of September. The Superintendent said that as we enter into the 3rd year of our Strategic Plan, communication is the key to the District's success. Cabinet meetings are extending to include the Directors to increase communications, noting that one area they discussed was providing substitutes for professional development. Superintendent McLaughlin recognized his Administrative Assistant, Linda Pollard, regarding her retirement on Friday, August 28. He expressed that she has been such a "Star" in the District Office and "one of the most true professionals," adding that "you will be missed." He then introduced her replacement, Michelle Mayfield, who comes from Hayward Unified and works as the registrar at Hayward High School.

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Minutes

Trustee Carey reported that the Curriculum and Policy Committees met on August 18. The Curriculum Committee discussed and approved course revisions for World Geography; new course approvals for Comprehensive Literacy Skills, Study Skills Middle School, Typing Curriculum and four course title changes, which are being brought forward for Board consideration tonight. The Committee also is recommending a Summer School Internship 101 Course Review. The Policy Committee discussed Board Policy 5121, Grading Policy (Grades/Evaluation of Student Achievement), and Promotion, Acceleration, Intervention, Retention Policy 5132, both of which were not part of the massive adoption last year. They had a request to have staff review sample hiring policies for Board members who vacate their position and become an employee of the District.

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Minutes

Trustee Rosato reported the Alameda County School Boards Association (ACSBA) Board of Directors met on August 6 and planned for the October 29 general membership meeting. They approved bylaws, which be voted upon at the October 29 meeting. October 8 is the Alameda County Teacher of the Year Ceremony and District were encouraged to attend. Trustee Tate added the the Association will be reactivating membership dues. Membership Dues will be increased to $500/year. If paid by January 1, Districts will receive a $75 discount.

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Minutes

Trustee Carey said that the Eden Area ROP Governing Board met on August 6. They received an update on the SkillsUSA National Competition, where it was reported that a San Leandro High School student, Heidi Macias, First-Responder, scored twenty-first out of forty-three participants in the nation. During a mid-term visit from WASC, the ROP received a 6-year accreditation. He also reported that Penny Peck of San Lorenzo Unified, will be replacing Helen Foster on the Governing Board. (Helen is the Superintendent at Coalinga-Huron Unified School District.)

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Attachments

• Minutes of the Regular Board Meeting - June 23, 2015 PDF · 594.8 KB ViewOpen Minutes of the Regular Board Meeting - June 23, 2015Download Minutes of the Regular Board Meeting - June 23, 2015

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Rationale

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached. Board Policy 3270(a); Administrative Regulations 3270 (a).

Financial Impact

N/A

Attachments

• Discarded Equipment List from Bancroft Middle School PDF · 117.8 KB ViewOpen Discarded Equipment List from Bancroft Middle SchoolDownload Discarded Equipment List from Bancroft Middle School
• Resolution #15-31 to Declare Certain Equipment Surplus and/or Obsolete PDF · 58.7 KB ViewOpen Resolution #15-31 to Declare Certain Equipment Surplus and/or ObsoleteDownload Resolution #15-31 to Declare Certain Equipment Surplus and/or Obsolete

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Financial Impact

Vendor will be compensated at the rate of $175 per hour plus usual and customary expenses such as, but not limited to printing, mileage, and transportation. Vendor will bill District on a monthly basis.

Attachments

• Contract with Disario and Associates PDF · 76.4 KB ViewOpen Contract with Disario and AssociatesDownload Contract with Disario and Associates

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Attachments

• June 2015 Bill Warrants PDF · 774.1 KB ViewOpen June 2015 Bill WarrantsDownload June 2015 Bill Warrants

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Attachments

• Certificated Personnel Report PDF · 135.7 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report 8-25-15 PDF · 107.1 KB ViewOpen Classified Personnel Report 8-25-15Download Classified Personnel Report 8-25-15

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Rationale

The Board of Education is being asked to approve the 2015-16 salary schedules for SLTA, CSEA and the non-contract management groups. These salary schedules reflect increases agreed to during negotiations for the 2015-16 school year.

Attachments

• 2014-2015 Salary Schedules PDF · 712.1 KB ViewOpen 2014-2015 Salary SchedulesDownload 2014-2015 Salary Schedules

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Rationale

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested to renew the student teaching agreement with Saint Mary’s College of California beginning August 15, 2015 to August 14, 2017.

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Student Teaching Saint Mary's PDF · 262.9 KB ViewOpen Student Teaching Saint Mary'sDownload Student Teaching Saint Mary's

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Rationale

The District maintains internships with colleges and universities throughout the Bay Area and State. Many intern agreements are approved annually with each college/university. Approval is requested to renew the Memorandum of Understanding for Teaching Interns with Notre Dame de Namur University beginning July 1, 2015 to June 30, 2020.

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Intern Notre Dame PDF · 781.9 KB ViewOpen Intern Notre DameDownload Intern Notre Dame

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Rationale

The District maintains internships with colleges and universities throughout the Bay Area and State. Many intern agreements are approved annually with each college/university. Approval is requested to renew the Memorandum of Understanding for Teaching Interns with Saint Mary’s College of California beginning August 31, 2015 to August 31, 2017.

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Intern Saint Mary's PDF · 464.4 KB ViewOpen Intern Saint Mary'sDownload Intern Saint Mary's

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Rationale

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested to renew student teaching agreement with Patten University beginning August 15, 2015 to August 14, 2017.

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Student Teaching Patton Univ PDF · 193.1 KB ViewOpen Student Teaching Patton UnivDownload Student Teaching Patton Univ

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Rationale

Companion Corporation provides two software programs for library and textbook automation. The two software programs are used for the district's libraries.

Financial Impact

$12,371 from Supplemental and Concentration Grants

Attachments

• Companion Renewal Invoice PDF · 261.9 KB ViewOpen Companion Renewal InvoiceDownload Companion Renewal Invoice

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Rationale

San Leandro High School proposes to contract with Sean Mosbey, Athletic Training certification (ATC), Certified Strength and Conditioning Specialist (CSCS), to provide athletic prevention training services and treat injuries for all student athletes during 2015-2016 school year. The high school has utilized his services for the past 10 years.

Financial Impact

$49,500 from the SLHS Athletic Budget

Attachments

• Sean Mosbey Contract 2015-16 PDF · 115.6 KB ViewOpen Sean Mosbey Contract 2015-16Download Sean Mosbey Contract 2015-16

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Rationale

McKinley requests to contract with Boys and Girls Club of San Leandro to provide structured activities promoting good sportsmanship and good citizenship. Also, teaching games to classes between 9:45 am-2pm, developing the leadership of a group of 4/5 students and then leading sports during recesses for a select group of 20-25 students each day that school is in session, and after school sports programs for 40 students from 2-4pm beginning August 26, 2015 through June 9, 2016.

Financial Impact

Total cost of $19,500 from McKinley Title I funds approved by SSC in May, 2015.

Attachments

• McKinley-Boys and Girls Club MOU PDF · 254.3 KB ViewOpen McKinley-Boys and Girls Club MOUDownload McKinley-Boys and Girls Club MOU

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Rationale

Imagine Learning provides strategic first-language support in 15 languages and English Language Development to facilitate and enhance English Learner language acquisition as a means to increasing both language proficiency and academic achievement. This instructional software program will support our English Learners as a supplemental program within our blended learning suite as students practice vocabulary, syntax, reading, speaking, and fluency. As students become more proficient in English, this language support gradually fades, preparing students for English-only academic environments and overall improved success in school.

Financial Impact

$28,710 from Supplemental Concentration funds

Attachments

• Imagine Learning 2015-16 PDF · 36.4 KB ViewOpen Imagine Learning 2015-16Download Imagine Learning 2015-16

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Rationale

Each year districts wishing to receive specific federal/state categorical program funds must submit the annual Consolidated Application (ConApp) for Funding Categorical Aid Programs. Attached is the 2015-2016 application. The District will continue to participate in the following programs: Title I, Title II, and Title III. The following schools are identified as Title I: Garfield, Jefferson, McKinley, Monroe, Washington, Wilson, Bancroft, and Muir. The ConApp collects information related to the various programs and affirms agreement with all legal assurances as required by state and federal statutes. The ConApp is now completed electronically on the Consolidated Application and Reporting System.

Quick Summary / Abstract

Each year, districts wishing to receive specific federal/state categorical program funds must submit the annual Consolidated Application (ConApp) for Funding Categorical Aid Programs. Attached is the 2015-2016 application. The District will continue to participate in the following programs: Title I, Title II, and Title III . The following schools are identified as Title I: Garfield, Jefferson, McKinley, Monroe, Washington, Wilson, Bancroft, and Muir. The ConApp collects information related to the various programs and affirms agreement with all legal assurances as required by state and federal statutes. The ConApp is now completed electronically on the Consolidated Application and Reporting System

Financial Impact

None.

Attachments

• Application For Funding 2015-16 PDF · 11.3 KB ViewOpen Application For Funding 2015-16Download Application For Funding 2015-16
• Certification of Assurances 2015 2016 PDF · 75.2 KB ViewOpen Certification of Assurances 2015 2016Download Certification of Assurances 2015 2016
• Non Profit Private School Participation PDF · 4.9 KB ViewOpen Non Profit Private School ParticipationDownload Non Profit Private School Participation
• Protected Prayer Certification PDF · 3.5 KB ViewOpen Protected Prayer CertificationDownload Protected Prayer Certification
• Title I Part A Non Profit Private School Participation 201516 PDF · 4.9 KB ViewOpen Title I Part A Non Profit Private School Participation 201516Download Title I Part A Non Profit Private School Participation 201516
• Title I Part A Planned School Allocations 2015 16 PDF · 9.7 KB ViewOpen Title I Part A Planned School Allocations 2015 16Download Title I Part A Planned School Allocations 2015 16
• Title III Part A LEP LEA Allocations PDF · 3.2 KB ViewOpen Title III Part A LEP LEA AllocationsDownload Title III Part A LEP LEA Allocations

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Rationale

Roosevelt Elementary School is proposing to send its 5th graders to Outdoor Education at Pigeon Point Lighthouse, Pescadero, CA. This program will enrich students' education with outdoor educational activities, expose them to new and different experiences, and enhance their social and emotional well-being.

Financial Impact

The cost of $18,000 for Outdoor Education will be funded entirely through fundraising, donations, and PTA.

Attachments

• Exploring New Horizons-Roosevelt, Jan 2016 PDF · 326.2 KB ViewOpen Exploring New Horizons-Roosevelt, Jan 2016Download Exploring New Horizons-Roosevelt, Jan 2016

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Rationale

The District approved contracted services with Atherton Consulting in January, 2015 to enable the district to design, develop and execute a comprehensive communications plan in order to improve its overall communication strategy to ensure employees, families, and the community at large are well informed of district activities, goals, progress, etc. The plan also included a focus on using social media platforms to communicate continuously and efficiently to the community at large. This addendum continues our efforts with the scope of work to include: Logo rollout, PIO selection and coaching through summer months, and miscellaneous marketing and communications planning and support as needed.

Financial Impact

$5,600 from General Funds

Attachments

• Addendum-Blakely Atherton Consulting LLC PDF · 193.0 KB ViewOpen Addendum-Blakely Atherton Consulting LLCDownload Addendum-Blakely Atherton Consulting LLC

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Rationale

Relias Learning will provide the Autism and Applied Behavior (ABA) Library to San Leandro Unified School District for the 2015-16 school year. The ABA Library offers high quality, interactive video courses and is designed for staff implementing ABA services to individuals with autism and related developmental disabilities in a variety of settings.

Financial Impact

$8,000 of Title II funds

Attachments

• Relias Learning PDF · 47.8 KB ViewOpen Relias LearningDownload Relias Learning

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Rationale

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member. This was approved by the Finance Committee on June 20, 2011.

Attachments

• Contracts $5,000 and Less 8-25-15 PDF · 15.4 KB ViewOpen Contracts $5,000 and Less 8-25-15Download Contracts $5,000 and Less 8-25-15

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Rationale

After the massive adoption of our newly revised board policies in May 2014, the board policy committee is conducting meetings this year to refine and further customize our updated board policies to meet the specific needs of the San Leandro Unified School District. At our last meeting on August 18, 2015, the Board Policy Committee made revisions to BP 5121/AR 5121 for Grading/Evaluation of Student Achievement and BP 5123/AR 5123 for Promotion/Acceleration/Retention.The suggested, revised board polices and administrative regulations are provided as attachments.

Financial Impact

None

Attachments

• Administrative Regulations 5121 Word · 32.0 KB Open Administrative Regulations 5121Download Administrative Regulations 5121
• Administrative Regulations 5123 Word · 28.5 KB Open Administrative Regulations 5123Download Administrative Regulations 5123
• Board Policy 5121 Word · 29.5 KB Open Board Policy 5121Download Board Policy 5121
• Board Policy 5123 Word · 28.0 KB Open Board Policy 5123Download Board Policy 5123

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Rationale

Washington desires to contract with Boys and Girls Club of San Leandro to provide support for structured activities promoting good sportsmanship and good citizenship and teaching games to classes between 11-1pm. Also, developing the leadership of a group of 4/5 students and then leading sports during recesses for a select group of 20-25 students each day that school is in session, and after school sports programs for 40 students from 2-4pm beginning August 26, 2015 through June 9, 2016.

Financial Impact

Cost of $$9,500 to be paid: $8,100 from Title 1 funds; $1,400 from site formula funds (this expenditure was approved by Washington's School Site Council and has been included within their Single Plan for Student Achievement)

Attachments

• Washington-Boys and Girls Club MOU PDF · 318.2 KB ViewOpen Washington-Boys and Girls Club MOUDownload Washington-Boys and Girls Club MOU

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Rationale

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including Washington ES. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000 Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. Romano’s Painting & Paperhanging, Inc., an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $36,100. A Notice of Award was issued to Romano’s Painting & Paperhanging, Inc. on July 21. The work was complete and accepted on August 12. Staff recommends ratification of the CUPCCAA Contract with Romano’s Painting & Paperhanging, Inc. in the amount of $36,100 for the Exterior Painting at Washington ES Project, funded through Measure M Saving s.

Financial Impact

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

Attachments

• Contract #15-10 with Romano’s Painting & Paperhanging, Inc. for the Exterior Painting at Washington Elementary School Project PDF · 123.3 KB ViewOpen Contract #15-10 with Romano’s Painting & Paperhanging, Inc. for the Exterior Painting at Washington Elementary School ProjectDownload Contract #15-10 with Romano’s Painting & Paperhanging, Inc. for the Exterior Painting at Washington Elementary School Project

Link to this item

Rationale

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including Roosevelt ES. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards p rocess, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000 Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. Romano’s Painting & Pap erhanging, Inc., an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $38,600. A Notice of Award was issued to Romano’s Painting & Paperhanging, Inc. on July 21. The work was complete and accepted on August 12. During construction, the District requested additional work per Change Order #1 consisting of exterior paint at additional exterior walls. The total amount of Change Order #1 is $5,939.63. Staff recommends ratification of the CUPCCAA Contract with Romano’s Painting & Paper-hanging, Inc. in the amount of $38,600, and Change Order #1 for $5,939.63, for a Final Contract Amount of $44,539.63 for the Exterior Painting at Roosevelt ES Project, funded through Measure M Savings.

Financial Impact

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Saving s.

Attachments

• Contract #15-09 with Romao's Paining & Paperhanging, Inc. for the Exterior Painting at Roosevelt Elementary School Project Word · 61.5 KB Open Contract #15-09 with Romao's Paining & Paperhanging, Inc. for the Exterior Painting at Roosevelt Elementary School ProjectDownload Contract #15-09 with Romao's Paining & Paperhanging, Inc. for the Exterior Painting at Roosevelt Elementary School Project

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Rationale

All work required of the contractor, Romano’s Painting & Paperhanging, Inc., for the Exterior Painting Project has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on August 12, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Financial Impact

Not applicable

Attachments

• Notice of Completion McKinley PDF · 137.0 KB ViewOpen Notice of Completion McKinleyDownload Notice of Completion McKinley

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Rationale

All work required of the contractor, OnPoint Construction., for the Exterior Painting Project has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on August 12, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Financial Impact

Not applicable

Attachments

• Notice of Completion Wilson PDF · 76.8 KB ViewOpen Notice of Completion WilsonDownload Notice of Completion Wilson

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Rationale

All work required of the contractor, Romano’s Painting & Paperhanging, Inc., for the Exterior Painting Project has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on August 12, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Financial Impact

Not applicable

Attachments

• Notice of Completion Roosevelt PDF · 137.2 KB ViewOpen Notice of Completion RooseveltDownload Notice of Completion Roosevelt

Link to this item

Rationale

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including John Muir MS. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000 Staff solicited bids through the CUPCCAA Informal Bid Process and invited bids through the Trade Journals and Builders Exchanges on June 18. A mandatory pre-bid meeting was held on June 24 where 6 contractors attended. Six bids were received and the bids were opened on July 2. Diamond Painting Co. KK was the lowest bidder meeting all Contract & CUPCCAA requirements. A Notice of Award was issued to Diamond Painting Co. KK on July 6. The work was complete and accepted on August 18. During construction, the District requested additional work per Change Order #1 consisting of exterior paint at the west wall of the gym, and the west wall of classroom wing, Building H. The total amount of Change Order #1 is $6,600. Staff recommends ratification of the CUPCCAA Contract with Diamond Painting Co. KK in the amount of $58,000, and Change Order #1 for $6,600, for a Final Contract Amount of $64,600 for the Exterior Painting at John Muir MS Project, funded through Measure M Savings.

Financial Impact

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

Attachments

• Ratification of CUPCCAA Contract #15-13 with Diamond Painting Co. KK Construction for the Exterior Painting at John Muir Middle School Project PDF · 4.1 MB ViewOpen Ratification of CUPCCAA Contract #15-13 with Diamond Painting Co. KK Construction for the Exterior Painting at John Muir Middle School ProjectDownload Ratification of CUPCCAA Contract #15-13 with Diamond Painting Co. KK Construction for the Exterior Painting at John Muir Middle School Project

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Rationale

September 17-23, 2015 marks the celebration of the 228th anniversary of the signing of the United States Constitution. The United States Constitution stands as a testament to the tenacity of Americans throughout history to maintain their liberties and freedoms and to ensure those unalienable rights to every American. The tradition of celebrating the Constitution was started by the Daughters of the American Revolution. In 1955, DAR petitioned Congress to set aside September 17-23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the US Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower. The aims of the celebration are to: Emphasize citizen's responsibilities for protecting and defending the Constitution. Inform people that the Constitution is the basis for American's great heritage and the foundation for our way of life. Encourage the study of the historical events which led to the framing of the Constitution in September 1787. Constitution Week is a great time to learn more about this important document and celebrate the freedoms it gave us.

Minutes

The Board adopted Resolution No. 15-32 Proclaiming September 17-23, 2015, as Constitution Week.

Actions

Motion Adopt Resolution No. 15-23 Proclaiming September 17-23, 2015, as Constitution Week, marking the 228th anniversary of the signing of the United States Constitution. Passed with a motion by Lance James and a second by Ron Carey. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

N/A

Attachments

• Resolution No. 15-32 Proclaiming September 17-23, 2015, as Constitution Week PDF · 114.3 KB ViewOpen Resolution No. 15-32 Proclaiming September 17-23, 2015, as Constitution WeekDownload Resolution No. 15-32 Proclaiming September 17-23, 2015, as Constitution Week

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Rationale

The California School Boards Association (CSBA) announced the opening of their annual Legislative Awards Program. For the past 29 year CSBA has honored current members of the state Senate an Assembly who work actively to improve our public schools, support local school board governance, and exercise leadership in the legislative arena. In 2014, the Board of Education nominated Assemblymember Rob Bonata - District 18 as the their nomination for the 2014 Legislative Awards Program Outstanding Legislator. At the request of Trustee Rosato at the June 23 Board meeting, the Board will consider nominating a member of the California State Legislature, the California Congressional delegation, or federal/state elective or appointed office for CSBA's 2015 Legislative Awards Program. Nominees must be from within your District boundaries. All nominations must be postmarked or received by September 11, 2015 . A board resolution limited to one page or minutes showing the board action must accompany each nomination form. Attached is the 2015 Legislative Awards Program Award Criteria.

Minutes

Trustee Rosato asked that the Board consider nominating Assemblymember Rob Bonta as the District's choice for CSBA 2015 Legislative Awards Program "Outstanding Legislator of the Year."

Actions

Motion The Board approved the nomination of Assemblymember Rob Bonta as the District's choice for CSBA 2015 Legislative Awards Program "Outstanding Legislator of the Year." Passed with a motion by Vince Rosato and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

N/A

Attachments

• 2015 CSBA Legislative Awards Program Award Criteria PDF · 67.6 KB ViewOpen 2015 CSBA Legislative Awards Program Award CriteriaDownload 2015 CSBA Legislative Awards Program Award Criteria

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Rationale

At the October 7, 2014, Board meeting, Trustee Rosato asked that once the new Board members were sworn in, a Board Governance workshop be scheduled. On August 6, 2015, the Board approved the contract with Education Leadership Services, Dr. Wendell Chun, Consultant, to provide a Board Governance workshop on Board Leadership and Governance and assist the Board in developing protocols for effective governance. On March 20, 2015, the Superintendent and Board of Education participated in the Board Leadership and Governance workshop, conducted by Dr. Wendell Chun. The handbook reflects the governance team's work on creation of a framework for effective governance. This involves ongoing discussions about unity of purpose, roles, norms and coming to agreement on protocols for formal structures that enable the governance team to continue to perform its responsibilities in a way that best benefits all children. A copy of the Draft Governance Handbook is attached for review.

Minutes

Superintendent McLaughlin commented that the Board and he participted in the Board Leadership and Governance workshop, conducted by Dr. Wendell Chun, Consultant with Education Leadership Services, to assist the Board in developing protocols for effective governance. The Draft Board Governance Handbook represents the end product of the workshop.

Actions

Motion The Board approved the Ssan Leandro Unified School District Governance Handbook as submitted. Passed with a motion by Vince Rosato and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The cost of developing the Governance Handbook was primarily encompassed in the fees charged by the Dr. Wendell Chun, Executive Director, Education Leadership Services for facilitating the meeting and preparing, editing, and presenting the final Draft of the handbook. The total expense was $2,296.68. This was a General Fund expenditure for the 2014-2015 school year.

Attachments

• San Leadro Unified Board Governance Handbook PDF · 255.0 KB ViewOpen San Leadro Unified Board Governance HandbookDownload San Leadro Unified Board Governance Handbook

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Rationale

AB86/AB104 requires that member representatives of all regional consortia for adult education,including those of the Mid-Alameda County Consortium (MACC) Member Schools, be officially designated by their respective governing bodies. Consortia must report formally nominated or approved designees to the state in order to ensure compliance as a condition of release of consortium funds. CDE and the Chancellor's Office have requested that such reporting occur as soon as possible and no later than October 31. Staff is recommending that Adult School Principal Bradley Frazier be the designated member representative to the MACC for San Leandro Unified School District.

Actions

Motion The Board approved the designation of Adult School Principal Bradley Frazier as San Leandro Unified School District's official designated member representative to the Mid-Alameda County Consortium. Passed with a motion by Ron Carey and a second by Vince Rosato. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

?N/A

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Rationale

The District Staff has prepared a list of Transportation Vendors whom are qualified to transport students on field trips and other events to sites away from the District (within or outside the County Limits). SLUSD set forth to advertise this bidding process in the Argus and Daily Review, on the dates of July 31, 2015 and August 7, 2015, respectively, for the request to contract for bus transportation services for school activities. In accordance with California Education Code 39800, SLUSD would receive up to, but no later than 2:00 o’clock P.M. on August 12, 2015, sealed bids for the awarding of contracts for bus transportation services for school activities, including field trips, athletic team trips, and/or any other school sponsored trips as required by SLUSD, for transportation services, on an as needed basis. Each bid had to conform and be responsive to the invitation, the Information for Bidders Form, the Specifications, and all other documents comprising the Contract Documents. In particular, the following documents were required: A certificate of Insurance, covering automobile liability single limit/accident up to $5 Million and declaring that SLUSD as additionally insured A SPAB (School Pupil Activity Bus) Certification for Bay Area Auto Services A CHP 292 or CHP 393 which is a form that shows the California Highway Patrol has inspected the vehicle and found that it complies with applicable laws and regulations. A signed San Leandro Bus Transportation Contract A contract would be awarded to responsive, responsible bidders meeting the specifications, as determined by the District. The District reserves the right to reject any or all bids, to accept or reject any one or more items of a bid or to waive any irregularities or informalities in the bids or in the bidding. The bid will be awarded to multiple firms on a non-exclusive basis. No bidder may withdraw its bid for a period of 30 days after the date set for the opening of the bids. The District received 3 bids before or at 2:00 PM on August 12, 2015. Based on a check of the required documents of the bid package, the District verified that these vendors listed below have met the requirements of the Public Contract Code. Each site administration has the flexibility, depending on the needs (distance, time of day, time of the year, etc.) of negotiating an appropriate transportation service from this approved list of bus vendors. The three vendors who submitted qualifying bids, and in the order of bid ranking are as follows: First Student Sierra Pacific Tours Royal Coach A chart has been attached showing the rankings of the transportation vendors with their transportation rates. In addition: a Charter Bus Check List has also been attached which will be used each time a school site uses a transportation vendor' service.

Minutes

The Superintendent explained that in addition to bringing back a new list of bus vendors, staff is working on protocols to ensure that status of the companies is monitored and kept current.

Actions

Motion The Board approved the following list of Bus Transportation Vendors: First Student Sierra Lines, Inc., Royal Coach Passed with a motion by Ron Carey and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Site Budget Funding

Attachments

• Bid List of Transportation Vendors PDF · 61.3 KB ViewOpen Bid List of Transportation VendorsDownload Bid List of Transportation Vendors
• Charter Bus Check List PDF · 108.3 KB ViewOpen Charter Bus Check ListDownload Charter Bus Check List

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Rationale

To the Board of Education: The District has no scheduled board meetings during the month of July or for the first part of August (thru August 24th, 2015). District staff during this time may need to award contracts for either ratification or review, as required, by the District's governing board at subsequent Board meetings.

Minutes

The Superintendent explained that District staff needs to award some contracts during the summer months for either ratification or review, as required by law, by the Board at subsequent Board meetings. At the June 23, 2015, Board meeting the Board adopted Resolution #15-30 to delegate authority to approve contracts during the month of July through the first part of August as there were no scheduled board meetings. Staff is bringing forward a Right to Entry contract with the City of San Leandro that was granted on July 10, 2015.

Actions

Motion The Board approved the ratification of summer contracts. Passed with a motion by Evelyn Gonzalez and a second by Vince Rosato. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• Right of Entry PDF · 54.7 KB ViewOpen Right of EntryDownload Right of Entry

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Rationale

Deposits from parents and other monies collected are recorded in the Point of Service computers at each site, which is then counted, recorded and placed in a safe. Nutrition Services Department contracts with Dunbar Armored Trucks to pick up the money and take it to the bank.

Actions

Motion The Board approved the Contracted Services between Strategic Consultation for Schools and San Leandro Unified School District. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$15,000 from Cafeteria Fund

Attachments

• Dunbar Armored PDF · 63.9 KB ViewOpen Dunbar ArmoredDownload Dunbar Armored

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Rationale

Annually, the Food Service department contracts with a company to provide routine maintenance for all refrigeration in the District and to service and repairs as needed during the school year. Food provided to the students and staff in our district must be stored in refrigeration at the correct temperature according to HACCP rules and regulations. Annual deep cleaning and preventative maintenance of key food service equipment is performed to ensure proper and reliable operation and to prevent the possibility food loss. Routine maintenance also provides more efficiency of operation and longer life of the equipment. The total cost varies from year to year depending on the age of our equipment but we have estimated $20,000 for the 2015-2016 school year.

Actions

Motion The Board approved Contracted Services with San Leandro School District and South Bay Refrigeration for 2015-16 School Year. Passed with a motion by Lance James and a second by Ron Carey. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The total cost varies from year to year depending on the age of our equipment but we have estimated $20,000 for the 2015-2016 school year. All costs are paid from Food and Nutrition Services Fund.

Attachments

• South Bay Refrigeration PDF · 1.0 MB ViewOpen South Bay RefrigerationDownload South Bay Refrigeration

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Rationale

District Staff has issue CAL-Cards to key administrators for procuring limited services for the District. The District Staff recommends issuing CAL-Cards to key administrators based on the following list: District Personnel Credit Limit Superintendent $10,000 Current Deputy Superintendent $10,000 Current Assistant Superintendent-Human Resources $ 5,000 Superintendent - Business $ 5,000 Director – Teaching, Learning, Ed. Equity $ 5,000 Director – Instructional Tech., Assessments $ 5,000 Director – Facilities & Operations $ 5,000 Director – Business Services $ 5,000 Director – Food and Nutrition Services $ 5,000 Director – Special Services, Student Services $ 5,000 Assistant Director – Tech. Assessment, Research $ 2,500 Assistant Director – Teaching, Learning, Ed. Equity $ 2,500 Assistant Director – Teaching, Learning, Ed. Equity $ 2,500

Minutes

Assistant Superintendent Mark Martinelli explained that this was an extension of the current CAL CARD Program. In addition to the Superintendent and Deputy Superintendent, staff is recommending the program be expanded to eleven more cardholders: Assistant Superintendent of Human Resources, Assistant Superintendent of Business & Operations, Directors and Assistant Directors. Superintendent McLaughlin said that current CAL CARD Program is working great, and this will make it easier for staff to use their own CAL CARD to make purchases, noting that safeguards are in place to ensure proper usage and tracking of expenditures.

Actions

Motion The Board approved CAL CARDS for Cabinet Members, Directors and Assistant Directors. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• CAL-CARD Expansion PowerPoint · 263.8 KB Open CAL-CARD ExpansionDownload CAL-CARD Expansion

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Rationale

SLUSD would like to contract with School Works, Inc. for the purpose of providing a Demographic Study and a Developer Fee Study. Demographic Study evaluates future enrollment projections, both by school site and for the entire district, facility utilization. Developer Fee Study determines the maximum amount of development fees the District is allowed to collect to meet the needs of the impacts caused by new development projects.

Minutes

It was noted that the last Developer Fee Study was completed in 2006, adding the study will determine the maximum amount of developer fees the District is allowed to collect to meet the needs of the impacts cause by new development projects.

Actions

Motion The Board approved the School Works Contract on Performing a Demographic Study ad Developer Level 2 Study. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Attachments

• School Works Contract with SLUSD PDF · 198.0 KB ViewOpen School Works Contract with SLUSDDownload School Works Contract with SLUSD

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Rationale

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Approval is requested for a new student teaching agreement with the Academy of Art University beginning August 1, 2015.

Actions

Motion The Board approved the Student Teaching Agreement with Academy of Art University. Passed with a motion by Ron Carey and a second by Vince Rosato. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Student Teaching Academy of Art Univ PDF · 576.8 KB ViewOpen Student Teaching Academy of Art UnivDownload Student Teaching Academy of Art Univ

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Rationale

This proposal for Special Education technical assistance and program development is a result of a comprehensive analysis of the special Education program in the San Leandro Unified School District. In response to the FCMAT study, SLUSD staff will work with Strategic Consultation for Schools to ensure improvements in key areas that impact Special Education programming and its fiscal impact on the general fund. The key areas of work include: a special education task force, identification processes, program design, compliance, communication, staffing and assessment. SLUSD staff will work closely with Strategic Consultation for Schools to meet improvement outcomes in both general education and special education that impact overall student performance and fiscal responsibility in the district. This work will occur in phases ensuring that deliverables for each phase are met. This contract for services is for Phase Three of the work. Please see the attached proposal for outcomes of Phase Three.

Actions

Motion The Board approved the Contracted Services between Strategic Consultation for Schools and San Leandro Unified School District. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$77,200 from General Fund

Attachments

• Strategic Consultation-Phase 3 PDF · 223.3 KB ViewOpen Strategic Consultation-Phase 3Download Strategic Consultation-Phase 3

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Rationale

Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. The District has worked diligently to ensure schools have appropriate State approved standards-based core academic instructional materials in every classroom. The District process for acquiring textbooks and instructional materials is consistent with the content and cycles of the curriculum framework adopted by the State Board of Education.

Actions

Motion The Board Adopted Resolution #15-33 regarding Sufficiency of Instructional Materials for the 2015-2016 School Year. Passed with a motion by Lance James and a second by Leo Sheridan. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

State Instructional Materials and Lottery Funds are used to purchase textbooks and instructional materials.

Attachments

• Resolution 15-33 Sufficiency of Instructional Materials PDF · 56.8 KB ViewOpen Resolution 15-33 Sufficiency of Instructional MaterialsDownload Resolution 15-33 Sufficiency of Instructional Materials

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Rationale

Blue Dish will provide food services during some of the district's professional development sessions and meetings for the participants throughout the 2015-2016 school year.

Actions

Motion The Board approved the Contracted Services with Blue Dish Catering for 2015-16 School Year. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$8,500 - Approximate cost for 2015-16 from general funds

Attachments

• Blue Dish Catering-Leyda Hijazi 2015-16 PDF · 85.6 KB ViewOpen Blue Dish Catering-Leyda Hijazi 2015-16Download Blue Dish Catering-Leyda Hijazi 2015-16

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Rationale

Pepper is an online platform that we have used to deploy online professional development for SLUSD teachers. The district wishes to continue services with the Public Consulting Group to provide professional development to staff as a means to deepen their knowledge of the Common Core State Standards and instructional approaches and strategies that support implementation. Online professional development for our teachers also aligns with our vision for integrating technology across the district to promote 21st century teaching and learning.

Actions

Motion The Board approved the Contracted Services between San Leandro Unified School District and Public Consulting Group, Inc. for 2015-16 School Year. Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$66,250 from one time discretionary monies

Attachments

• Quote for Public Consulting Group-Pepper PDF · 32.3 KB ViewOpen Quote for Public Consulting Group-PepperDownload Quote for Public Consulting Group-Pepper

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Rationale

In the fall of 2014; the Teaching, Learning and Educational Equity Department formed the English Learner Program Redesign Work Group as an initial step to aligning current programs and services offered to English Learners in SLUSD to California Common Core State Standards, new ELD standards, state policies and district policies. As a result of this redesign work, a new English Learner Master Plan for SLUSD has been developed that is aligned with the district’s strategic goal of ensuring high levels of achievement, access and equity to English Learner students. The plan outlines programs and procedures that will ensure that English Learners acquire high levels of English and home language proficiency (whenever applicable), academic achievement, and skills that will lead to better access to post secondary opportunities. The EL Master Plan includes guidelines on: proper identification and placement of English Learners; access to effective learning pathways and specialized programs and services; appropriate staffing and professional development; meaningful parent outreach and involvement; internal monitoring and evaluation of programs and services.Approval of this draft of the new EL Master Plan will allow staff to begin the implementation of more effective EL programming in the district. BP 6174(a) BP 6174(b) BP6174 (c)

Minutes

Trustee Gonzalez asked, if in the future, the Board could receive information such as this ahead of time, as there was a lot of material to take in.

Actions

Motion The Board adopted the San Leandro Unified School District's New English Learner Master Plan. Passed with a motion by Vince Rosato and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

None

Attachments

• SLUSD EL Master Plan Word · 4.5 MB Open SLUSD EL Master PlanDownload SLUSD EL Master Plan

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Speaker

Jason Toro

Rationale

Approve contract for the design and development of a comprehensive website, logo design, social media, marketing and strategic plan for the Student Health & Wellness Center.

Actions

Motion The Board approved the Contract for Services between MKTG King and the San Leandro Unified School District for Website Development, Logo, Marketing and Strategic Planning for Student Health & Wellness Center. Passed with a motion by Lance James and a second by Leo Sheridan. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$12,000.00. Funded through City of San Leandro grant funding identified for the Student Health & Wellness Center.

Attachments

• Web, Logo, Marketing, Strategic Plan Proposal Word · 72.8 KB Open Web, Logo, Marketing, Strategic Plan ProposalDownload Web, Logo, Marketing, Strategic Plan Proposal

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Rationale

1 Day VisualStory Workshop on August 11, 2015 for the Site Administrators Meeting. Duarte's workshop provides the training and tools to shift the mindset and change the organizational culture. Through collaborative exercises, administrators learn and practice the skills needed to more deeply connect with their audiences and visually display their message for a memorable presentation. This training align's with the district's focus on dramatically improving its capacity to communicate effectively with stakeholders.

Actions

Motion The Board approved Contracted Services between the San Leandro Unified School District and Duarte, Inc. for a 1 Day VisualStory Workshop for Site Administrators. Passed with a motion by Ron Carey and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Approx. $18,000 Supplemental and Concentration Grants

Attachments

• Duarte Inc contract PDF · 169.0 KB ViewOpen Duarte Inc contractDownload Duarte Inc contract

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Speaker

Jason Toro

Rationale

The Student Health & Wellness Center is launching a Digital Fab Lab Entrepreneurial Program that includes instruction on digital fabrication tools, including a laser cutter, 3-D printer and vinyl cutter.

Actions

Motion The Board approved the Purchase of a Laser Cutter for the Student Health & Wellness Center. Passed with a motion by Monique Tate and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$18,995.00. Funded through a City of San Leandro grant authorized for the Student Health & Wellness Center.

Attachments

• Laser Cutter Proposal PDF · 519.0 KB ViewOpen Laser Cutter ProposalDownload Laser Cutter Proposal

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Speaker

Jason Toro

Rationale

Approve Proposal # 1279 for the fabrication and installation of exterior signage at 2251 Bancroft Ave. (Student Health & Wellness Center) by Calinoi Print, Packaging & Strategy. Signage includes both the E. 14th and Bancroft Ave. sides of the facility.

Minutes

Trustee Tate commented that she was part of the Citizens Advisory Council and was very impressed by the student participants.

Actions

Motion The Board approved the Barbara Lee Center for Health & Equity (formerly the Student Health & Wellness Center) Exterior Signage. Passed with a motion by Lance James and a second by Vince Rosato. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$9,984 current funding has been approved and allocated for this item through the Measure B: School Modernization Funds

Attachments

• Proposal 1279 PDF · 19.4 KB ViewOpen Proposal 1279Download Proposal 1279

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Rationale

Learning to type has become a very important skill. While students have regular access to devices in the San Leandro Unified School District, many students only have very basic typing skills. Students will have access to this program at school and at home. Since the program is web based, it works on Macs, PCs and Chromebooks. The curriculum was reviewed by the Board Curriculum Committee on August 18, 2015.

Actions

Motion The Board approved the Purchase of Online Typing Program Pal (Druide) for Grades 1-5. Passed with a motion by Ron Carey and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$5,878 Supplemental and Concentration Grants

Attachments

• Typing Pal PDF · 88.5 KB ViewOpen Typing PalDownload Typing Pal

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Rationale

The Department of Teaching, Learning, and Educational Equity is working with secondary school teachers and administrators to realign our current courses and develop new courses to reflect shifts toward Common Core State Standards, Next Generation Science Standards, 21st Century Learning Skills, and A-G eligibility requirements. These new courses, course revisions, and course title changes reflect the on-going course alignment work the district is conducting. Board Policy 6143

Actions

Motion The Board approved New Courses, Course Revisions, and Course Title Changes for Middle and High Schools Courses in the San Leandro Unified School District. Passed with a motion by Ron Carey and a second by Lance James. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

none

Attachments

• Comprehensive Literacy Skills PDF · 393.5 KB ViewOpen Comprehensive Literacy SkillsDownload Comprehensive Literacy Skills
• English 1,2,3, 4 SD PDF · 276.4 KB ViewOpen English 1,2,3, 4 SDDownload English 1,2,3, 4 SD
• Study Skills PDF · 148.5 KB ViewOpen Study SkillsDownload Study Skills
• World Geography PDF · 382.2 KB ViewOpen World GeographyDownload World Geography

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Rationale

Schools that use technology, such as Google Apps for Education, need a way to assure that students are safe using these educational tools. Gaggle uses technology to flag student email and Google Docs for inappropriate content. Content that is flagged is reviewed by an actual person. If it is deemed inappropriate, students will receive a warning email. If they receive more than one, these emails will be blocked. If an email or Google Docs involves threats or cyber bulling, District level administrators will be contacted on their cell phones. If no administrator is able to be contacted, the police will be contacted.

Actions

Motion The Board approved Gaggle Internet Safety Monitoring for Students. Passed with a motion by Leo Sheridan and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$44,000 Supplemental and Concentration Grants

Attachments

• Gaggle PDF · 76.1 KB ViewOpen GaggleDownload Gaggle

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Rationale

In the Spring of 2015, Alameda County Office of Education received a California Math and Science Partnership (CaMSP) grant from the California Department of Education to implement the Science Partnership for Instructional Innovators (SPFII). SPFII is a professional development partnership aimed at transforming science teaching and learning in predominately low-income schools serving underrepresented minority students and English language learners. The Partnership targets teachers in the upper elementary and middle school grade bands for intensive and ongoing professional development while focusing on building organizational capacity within and amongst partners.

Actions

Motion The Board approved the Memorandum of Understanding Between Alameda County Office of Education and San Leandro Unified School District to Advance the Goals and Objectives of the CAMSP Science Partnership for Instructional Innovation (SPFII) Project. Passed with a motion by Lance James and a second by Vince Rosato. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

None

Attachments

• SPFII MOU PDF · 494.1 KB ViewOpen SPFII MOUDownload SPFII MOU

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Rationale

In order to support the implementation of Common Core State Standards and to promote equitable educational opportunities, the District seeks to enter into a partnership with Crescendo Education Group to provide training and support on building quality systems for assessment of student learning in our secondary schools. Board Policy 5121

Actions

Motion The Board approved the Memorandum of Understanding between San Leandro Unified School District and Crescendo Education Group for Professional Development to Assess Student Learning. Passed with a motion by Ron Carey and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$37,180 Supplemental and Concentration Grants

Attachments

• Crescendo Data Word · 183.3 KB Open Crescendo DataDownload Crescendo Data
• Crescendo MOU Word · 191.3 KB Open Crescendo MOUDownload Crescendo MOU

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Rationale

New non-public school placement and agency contracts for the school year 2015-2016.

Actions

Motion The Board approved the 2015-2016 Non-Public School/Agency Contracts. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Quick Summary / Abstract

Please see attachment ("Quick Summary") below for detail.

Financial Impact

$1,081,780.20 - Special Education Funds

Attachments

• Anova, Inc. PDF · 249.3 KB ViewOpen Anova, Inc.Download Anova, Inc.
• Communication Works PDF · 617.9 KB ViewOpen Communication WorksDownload Communication Works
• La Cheim School PDF · 502.7 KB ViewOpen La Cheim SchoolDownload La Cheim School
• Maxim Healthcare Services, Inc. PDF · 1.2 MB ViewOpen Maxim Healthcare Services, Inc.Download Maxim Healthcare Services, Inc.
• Quick Summary Word · 55.5 KB Open Quick SummaryDownload Quick Summary
• Seneca Family of Agencies PDF · 1.7 MB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• Spectrum Center, Inc. PDF · 246.2 KB ViewOpen Spectrum Center, Inc.Download Spectrum Center, Inc.
• STARS HS PDF · 406.6 KB ViewOpen STARS HSDownload STARS HS
• STE Consultants PDF · 417.1 KB ViewOpen STE ConsultantsDownload STE Consultants
• The Speech Pathology Group PDF · 664.3 KB ViewOpen The Speech Pathology GroupDownload The Speech Pathology Group

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Rationale

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including McKinley ES. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act i nclude informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000 Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. Romano’s Painting & Paperhanging, Inc., an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $35,700. A Notice of Award was issued to Romano’s Painting & Paperhanging, Inc. on July 21. The work was complete and accepted on August 12. Staff recommends ratification of the CUPCCAA Contract with Romano’s Painting & Paperhanging, Inc. in the amount of $35,700 for the Exterior Painting at McKinley ES Project, funded through Measure M Savings.

Actions

Motion The Board approved the Ratification of CUPCCAA Contract #15-07 with Romano's Painting & Paper-Hanging, Inc. for the Exterior Painting at McKinley Elementary School Project. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

Attachments

• Ratification of CUPCCAA Contract #15-07 with Romano’s Painting & Paperhanging, Inc. for the Exterior Painting at McKinley Elementary School Project PDF · 123.7 KB ViewOpen Ratification of CUPCCAA Contract #15-07 with Romano’s Painting & Paperhanging, Inc. for the Exterior Painting at McKinley Elementary School ProjectDownload Ratification of CUPCCAA Contract #15-07 with Romano’s Painting & Paperhanging, Inc. for the Exterior Painting at McKinley Elementary School Project

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Rationale

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. On August 12, 2014, the Board of Education approved the construction contract, in the amount of $1,000,000, for the health clinic portion only, with MW Logic, Inc., for Project #14-06 for the School Based Health Center Construction Project. At that meeting, the Board was informed that staff would bring forward a change order for seismic work and the demolition of interior walls for the wellness center portion only ($380,000), which would be funded by Redevelopment Agency funds. On September 9, 2014, the Board of Education approve, after receiving a staff recommendation that it would be more efficient and cost effective to build the health and wellness center in one phase, approved the transfer of $1.2 million from the Developer Fee/Redevelopment Fund (Fund 25) to the Building Fund (Fund 21) in order to complete the entire project in one phase. On December 9, 2014, the Board of Education approved Amendment No. 1, in the amount of $1,408,491, to the lease lease-back contract with MW Logic, Inc., for the completion of both portions of the School Based Health and Wellness Center, increasing the contract to a total of $2,408,49. On February 10, 2015, the Board of Education approved Chang e Order No. 1, in the amount of $66, 453, to the lease lease-back contract with MW Logic, Inc., for addressing unforeseen conditions, which included the truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop. On April 21, 2015, the Board of Education approved Change Order No. 2, in the amount of $81,285, to the lease lease-back contract with MW Logic, Inc., for addressing additional unforeseen conditions: asbestos abatement discovered in the mastic used to attach the existing mirrors, additional duct runs that were not shown on the as-builts, relocating 2 supply plenums that were not shown correctly on the as-builts, installing a back flow preventer required by EBMUD, additional seismic blocking and hold downs. On June 23, 2015, the Board of Education approved Change Order No. 3, in the amount of $111,866, to the lease lease-back contract with MW Logic, Inc., for permit and project-related delays, as well as addressing improvements and unforeseen conditions, including an upgraded dance floor per the owner’s request, additional roof shingles, roof abatement to achieve a longer warranty, painting the side walls of the building to mitigate the water seepage issue, replacing the valley gutter in the parking lot, for extended overhead for MW Logic due to permit and project related delays, and the installation of conduits from the School Based Health and Wellness Center to the Adult School administrative building for Internet connectivity for addressing additional unforeseen conditions: asbestos abatement discovered in the mastic used to attach the existing mirrors, additional duct runs that were not shown on the as-builts, relocating 2 supply plenums that were not shown correctly on the as-builts, installing a back flow preventer required by EBMUD, additional seismic blocking and hold downs. In order to complete the project Staff forecas ts an additional appropriation of $400,000 will be needed. Ch ange Order No. 4, in the amount of $124,525 to the lease lease-back contract with MW Logic, Inc., will allow for the construction of a trash enclosure, additional conduit for internet connections, replace 3/8” roof decking with ½”, infill existing skylights due to installation of roof decking, furring out walls, and installing additional lighting in the dance studio. Change Order #4 will be paid from the additional appropriation of $400,000 leaving $275,475. The remaining $275,475 will be needed to fund Change Order #5 for $95,000. The remaining $180,475 will fund the building sign, unfunded health center equipment, unfunded health center construction, and a contingency.

Actions

Motion The Board approved Change Order No. 4 with the MW Logic Lease-Leaseback Contract for the School Based Health and Wellness Center (Project #14-06). Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Ron Carey .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Funded through Measure B, Building Fund (Fund 21), and the Health Resources and Services Agency (HRSA).

Attachments

• Change Order #4 with MW Logic Lease-Leaseback Contract for School Based Health and Wellness Center (Project #14-06) PDF · 51.4 KB ViewOpen Change Order #4 with MW Logic Lease-Leaseback Contract for School Based Health and Wellness Center (Project #14-06)Download Change Order #4 with MW Logic Lease-Leaseback Contract for School Based Health and Wellness Center (Project #14-06)

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Minutes

Miscellaneous Receipts for June 2015, in the amount of $19,779,264.95, has been deposited in the Treasury of Alameda County.

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Rationale

Government code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasure. Although not required by, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer's investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

Minutes

The Board received for information the Investment Report for the Months of December 2014 - March 2015.

Attachments

• Investment Report December 2014 PDF · 445.8 KB ViewOpen Investment Report December 2014Download Investment Report December 2014
• Investment Report February 2015 PDF · 894.8 KB ViewOpen Investment Report February 2015Download Investment Report February 2015
• Investment Report January 2015 PDF · 894.2 KB ViewOpen Investment Report January 2015Download Investment Report January 2015
• Investment Report March 2015 PDF · 900.6 KB ViewOpen Investment Report March 2015Download Investment Report March 2015

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Rationale

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period April-June 2015, the District did not have any complaints.

Minutes

The Board received for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: April-June, 2015.

Attachments

• April-June 2015 Williams Qtrly Rpt PDF · 108.4 KB ViewOpen April-June 2015 Williams Qtrly RptDownload April-June 2015 Williams Qtrly Rpt

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Rationale

Attached is the course listing for the San Leandro Adult Education Courses of Study for the 2015-2016 school year which has been approved by the California Department of Education.

Minutes

The Board received for information the San Leandro Adult Education Courses of Study for the 2015-2016 School Year.

Financial Impact

None

Attachments

• SL Adult School Courses 2015-16 PDF · 135.4 KB ViewOpen SL Adult School Courses 2015-16Download SL Adult School Courses 2015-16

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Rationale

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet is a working document and will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

Minutes

Superintendent McLaughlin noted that Deputy Superintendent Mucetti had provided information earlier this evening regarding suspensions and expulsions by race and ethnicity; truancy, and summary of D's and F's for our secondary students in the 2014-2015 school year by race and ethnicity. The Superintendent said that he will be bringing back information on whether or not we can add Adult School ADA for Board compensation to the September 9 Board meeting.

Financial Impact

?N/A

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