Regular Board Meeting

Quick Summary / Staff Recommendation

Prior to the Public Session, the Board will meet in Closed Session pursuant to Government Code Sections 54957.6, 54957, 54956.9. This is the opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the regular Board meeting agenda for January 10, 2012

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

The Board of Education and the Superintendent presented the Port of Oakland and the Oakland International Airport with a Certificate of Appreciation for the new windows installation at Garfield, Monroe and Wilson Elementary Schools and John Muir Middle School. Funded through the Noise Abatement Project, the $5 million project has made critical improvements to San Leandro schools located on a heavy air traffic area. Mr. Larry Galindo, Environmental and Noise Abatement Supervisor, Port of Oakland, was present to receive the certificate. Director Michael Murphy stated that the program was initiated in the early 2000's, with the District notified of funding in 2004. The initial installation was done in 2006, with additional improvements completed this summer, adding that "We are now officially concluding the project. It is a very successful project that will save the District lots of money, and this seems like a good opportunity to celebrate." President Mack-Rose thanked Mr. Galindo for coming saying that the Board very much appreciated the windows, as "it does make a huge impact on those schools in terms of the learning environment for the students." Mr. Galindo said that the Port of Oakland and the Oakland International Airport were very happy that the Windows Project has been fulfilled as part of their commitment to the San Leandro community. He thanked Director Murphy and his staff for their work in administering the program.

Quick Summary / Staff Recommendation

Goal #5: Ensure Safe and Well Maintained Facilities The Board of Education and the Superintendent will present the Port of Oakland and the Oakland International Airport with a Certificate of Appreciation for the new windows installation at Garfield, Monroe and Wilson Elementary Schools and John Muir Middle School. Funded through the Noise Abatement Project, the $5 million project has made critical improvements to San Leandro schools located on a heavy air traffic area. Initial installation was done in 2006, with additional improvements completed this summer.

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Minutes

One of the goals and areas of focus for The San Leandro Education Foundation (SLED) is to support the theater in the San Leandro High School Arts Education Center. The Friends of the Theater (FOTT) under the leadership of Jeni Engler, was formed to focus efforts specifically to support the theater. Members of FOTT provided the Board with a presentation related to the work of FOTT. Ms. Engler introduced FOTT board members Paul Davis, Joanne Schultz, Tina Naito, Mark Morash and Dallis Morash, Susan Criswell, and Martin Vitz (FOTT Board members who could not attend were Jane Davis, Dennis Criswell, Jacqueline Diaz, Louise Heystek, and Arthur Tang). Paul Davis spoke of how "what happens in high school matters" and the important role that high school drama played in his own life. He also spoke of the groups' mission and vision, some of the accomplishments of the group and challenges, saying, that "We've got great support, great facility, great staff..we have to collectively decide, realistically how much money FOTT can raise and what can the District do?" He also commended the Theater Facilities Supervisor for the outstanding job he has done, and how this position is a lot more important now that the District has such a beautiful facility that provides increased quality opportunities for students. The Board thanked the members of the FOTT for their hard work, making our theatre successful. PUBLIC COMMENT San Leandro High School drama teacher John Sheridan, addressed the Board regarding his support of the theater manager Dustin Brown, expressing how he was immediately impressed by his technical savvy, his love for the theater and his outgoing manner and was excited at the prospect of working with him and the students on theater productions.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Students: Ensure the academic, physical, social and emotional well being of every student Goal #2: Ensure the Financial Stability and Efficiency of the District One of the goals and areas of focus for The San Leandro Education Foundation (SLED) is to support the theater in the San Leandro High School Arts Education Center. The Friends of the Theater (FOTT) under the leadership of Jeni Engler, was formed to focus efforts specifically to support the theater. Members of FOTT will provide the Board with a presentation related to the work of FOTT. Highlights of the presentation will include: Who Friends of the Theater Are Roles and Goals of FOTT Summary of Accomplishments to Date Theater Manager?s Accomplishments Marketing Needs & Plans Challenges for FOTT Next Steps

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Minutes

In accordance with the Elementary and Secondary Education Act (ESEA) Act of 2001, school districts that have failed to meet Title III Annual Measurable Achievement Objectives (AMAOs) for four consecutive years are subject to sanctions pursuant to ESEA Title III requirements. The English Learner population in SLUSD has not met the English Language Arts CST (California Standards Test) target for the last 4 years, and consequently is subject to these sanctions. Andrew Gordon, Coordinator of English Learners and Categorical Programs, presented our AMAO status and revisions to the Title III, Year 4 Improvement Plan in response to new requirements. Highlights of the presentation included: An overview of the San Leandro Unified School District (SLUSD) English Learner population An overview of the Annual Measurable Achievement Objects ( AMAO) A review of the SLUSD English Learner Student Performance Data A Description of Title 3, Year 4 Program Improvement Requirements The Program Improvement Response Plan, Identified SLUSD Goals in Title 3, Year 4 Plan SLUSD High Leverage Strategies to Support ELS The Board thanked staff for the presentation and offered some comments and questions which were addressed by staff.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Title III, Year 4 English Learner Plan In accordance with the Elementary and Secondary Education Act (ESEA) Act of 2001, school districts that have failed to meet Title III Annual Measurable Achievement Objectives (AMAOs) for four consecutive years are subject to sanctions pursuant to ESEA Title III requirements. The English Learner population in SLUSD has not met the English Language Arts CST (California Standards Test) target for the last 4 years, and consequently is subject to these sanctions. Andrew Gordon, Coordinator of English Learners and Categorical Programs, will present our AMAO status and revisions to the Title III Plan in repsonse to new requirements. This plan consists of a comprehensive needs assessment, goals specifically including a set of research-based strategies, activities and tasks to address the needs of our English Learners. Our plan delineates high leverage strategies, action steps and tasks that will increase English Learner student achievement.

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Diana Prola and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Title III Year 4 English Learner Plan

Background Information

In accordance with the Elementary and Secondary Education Act (ESEA) Act of 2001, school districts that have not met Title III Annual Measurable Achievement Objectives (AMAOs) for four consecutive years are subject to sanctions pursuant to ESEA Title III requirements. The English Learner population in SLUSD has not met the English Language Arts CST (California Standards Test) target for the last 4 years, and consequently is subject to these sanctions. In addition, in 2010-11, SLUSD did not meet the identified targets for AMAO 1, AMAO 2 (5 years or more cohort) and AMAO Mathematics CST. As a Title 3 Year 4 district, SLUSD is required to develop a Title III Plan that begins with a comprehensive needs assessment, establishes goals and specifies a set of research-based strategies, activities and tasks to address the needs of our English Learners. Our plan delineates high leverage strategies, action steps and tasks designed to increase English Learner student achievement. The plan must be approved by the Board and then submitted to the California Department of Education by January 23, 2012.

From

Debbie Wong, Assistant Superintendent, Educational Services

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Minutes

The San Leandro Unified School District has hired Van Iwaarden Associates to perform an actuarial valuation of the District's Other Post Employment Benefits (OPEB). A report has been completed. Mr. Jim Van Iwaarden presented the Board the results of the study. Highlights of the presentation included: OPED refer to benefits other than pension benefits. The required implementation period is based on annual revenues from $10 million to $100 million. San Leandro Unified implemented this in 2008-09. As part of the process to meet the requirement of GASB 45 is to have actuarial valuation to establish the required Annual Required Contribution (ARC). The ARC is the sum of the normal cost of the year (the present value of future benefits being earned by current employees) plus amortization of the unfunded actuarial accrued liability (benefits already earned by current and former employees but not yet provided for). It is recommended that districts do an actuarial study every two years to ensure that the ARC is in line with the financial projections. This would apply more appropriately to district that pay health benefits for their actuarial and retired employees. Since San Leandro USD does not pay health benefits to active employees and has restricted health benefit contributions to retirees based on certain criteria per contract language with the various bargain groups, the District's liability projects have not been impacted much by the actuarial study. San Leandro Unified participants valued as of July 1 has reduced from 279 (active with coverage and retirees) in 2007-2008 to 233; thus the actuarial accrued liability has also reduced from $7,533,000 million to $6,585,557.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District The San Leandro Unified School District has hired Van Iwaarden Associates to perform an actuarial valuation of the District's Other Postemployment Benefits (OPEB). A report has been completed. A representative from Van Iwaarden Associates will be presenting to the Board the results of the study.

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

Cost of the study of $9,650 will be paid by Fund 67, Self Insurance Fund.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the final 2011-12 Actuarial Study for Governmental Accounting Standards Board (GASB) Statement No. 45.

Board Committee

Not Applicable

Policy / Code

State of California Constitution Article XIII-B

Background Information

Governmental Accounting Standards Board (GASB) Statement No. 45 requires state and local governments including school districts to account for and report Other Post Employment Benefits (OPEB). OPEB refer to benefits other than pension benefits. The required implementation period is based on annual revenues from $10 million to $100 million. San Leandro Unified School District implemented this in 2008-09. As part of the process to meet the requirement of GASB 45 is to have an actuarial valuation to establish the required annual required contribution (ARC). The ARC is the sum of the normal cost for the year (the present value of future benefits being earned by current employees) plus amortization of the unfunded actuarial accrued liability (benefits already earned by current and former employees but not yet provided for). The board approved Van Iwaarden Associates to prepare the actuarial valuation report for 2011-12 on September 7, 2011. The cost of the contract is $9,650 to be paid out of Fund 67, Self Insurance Fund. It is recommended that districts do an actuarial study every two years to ensure that the ARC is in line with the financial projections. This would apply more appropriately to districts that pay health benefits for their active and retired employees. Since San Leandro USD?s does not pay health benefits to active employees and has restricted health benefit contributions to retirees based on certain criteria per contract language with the various bargaining groups, the District?s liability projections have not been impacted much by the actuarial study. It is recommended that the Board approve this actuarial study report.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• GASB 45 Actuarial Valuation Study PDF · 60.5 KB ViewOpen GASB 45 Actuarial Valuation StudyDownload GASB 45 Actuarial Valuation Study

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Minutes

Trustee Sullivan reported receipt of the following emails from December 7, 2011, to January 10, 2012: From Donna McBride regarding "Wilson Dolphin News"; from Estella Hernandez and Wendy Ponder regarding "Problems at Wilson"; from Robin Michel regarding "ECE Pathway Information Meeting"; from Sheila Jordan regarding "Happy Holidays"; from Stephanie Stacey regarding "Steven Stacey"; from Veronica Sanchez regarding "Garfield Bulletin"; from SLED regarding "SLED Needs your Support in 2012, "Join at United Services CU and Earn Cash for SLED," and "Family Fund at the BAL to Benefit SLED"; from CSBA regarding "This month at CSBA, Linked IN, 2012 Training, AEC Achieves and More," "Trigger Pulled as Expected, Schools Cut $328 million this Year," "Nominations needed: Director at Large, Asian/Pacific Islander," "California School News: Forecast Web cast is January 18," "Governor's Budget Proposal," "Revised Update on Governor's 2012-2013 Budget," "Messages from Director Laura regarding "Governor's Proposed Budget Relies on Revenue Ballot Measures to avoid Deeper Cuts," "Apprenticeships," "Dinner meeting on January 19, Several Financial and Governmental Relations Experts will be in Attendance," and "Send Questions for Panel Speakers at the January 19 Dinner Meeting"; from Rose Johnson regarding "Davis Street Holiday Distribution"; from Dan Martin regarding "Class Matter's Why Won't We Admit It?,"and "A Nation's Education Left Behind"; from Georgette regarding "McKinley Bulletin"; from Robin Michel regarding "Happy Holidays from SLUSD and the Bond Measures Team," and "December Poem"; from Myrna Hernandez regarding "Parent Newsletters"; from Ana Apodaca regarding "2012 KP Asian Association (KPAA) Scholarship Program"; from Ebado Ismail regarding "January 2012 Bancroft Middle School Newsletter"; from Rick Richards regarding "Keep the Music Rockin Foundation," and "Learning from the Masters"; from Cynthia Vincent regarding "AC Transit looks to fill seats on the Accessibility Advisory Committee"; from Lisa Hedlin regarding "Rio Star Grapefruit - Grapefruit will be delivers to San Leandro on January 10"; from Ling King regarding "Zumba Fundraiser at John Muir on January 12"; from Tony Sodora regarding "Partnering with Educators"; from Martin Luther King Jr. Freedom Center regarding "O'Dell and Bob Zellner"; and from Kokomon Clottey regarding "Begin 2012 Drumming for Peace."

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Minutes

Student Board Member representative, Jack Martin, updated the Board on activities at the San Leandro High School campus and the Fred T. Korematsu campus. Highlights included: He has received a few complaints from students regarding scheduling breaks before finals, which are coming up soon Lanyards are being enforced, noting that while it will take time for the students to adjust, they are wearing them Basketball season is taking off Boys and girls wrestling are doing well this year, with some of the wrestlers placing first in some of the weight classes at the Bronco Invitational "Seniorites" is definitely setting in, suggesting the need to remind Seniors of the importance the last few weeks of school

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Minutes

There were no reports.

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Minutes

Superintendent Cathey provided the following report: January 11, 2012 She will be part of a panel at the 5th Annual Bay Area Leadership Forum: "Assessing What Matters" in Newark. She will be sharing what our District has been doing around the TARI program. Staff will be conducting Level 1 interviews for the Program Improvement Year 3 Corrective Action technical advisor. January 17, 2012 Assistant Superintendent Song Chin-Bendib, Trustee Mack-Rose, and she will be attending the School Services of California analysis of the Governor's Proposed Budget Workshop. Assistant Superintendent Chin-Bendib will be providing an update at the January 24 Board meeting. She also announced that Andrew Gordon has been named the recipient of the Alameda County English Learner Administrator of the Year award. She congratulated Andrew on a much deserved award, adding "You made us proud".

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Minutes

Trustee Katz-Lacabe reported that the committee met on December 8 to discuss the potential parcel tax. They met with Brad Senden, who will be conducting the community survey, as well as Connell Lindh and a CTA representative who help provide some feedback. He also noted that the District recently approved the contract with the Lew Edwards Group to provide parcel tax consultation for this phase of the process.

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Minutes

Trustee Sullivan reported that the committee met on December 13 and discussed revisions to Board Policies 1312.3 Uniform Complaint Procedures; 5145.3 Nondiscrimination/Harassment, and Hate Motivated Behavior, which were being brought forward for Board consideration tonight. The committee also continued the discussion on the Homework Policy.

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Minutes

Trustee Mack-Rose reported that the committee met on December 7, and discussed and reviewed the 2011-2012 First Interim Report, which was brought to the Board for consideration and approved at their December 13 special Board meeting .

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Minutes

Trustee Prola reported that the committee met on December 21 and discussed several amendments to architect contracts which are being brought forward for Board consideration tonight. They also heard a Measure M solar presentation by AEDIS Architects and WLC Architects for Burrell Field and the high school pool complex. They discussed the Memorandum of Understanding between the City of San Leandro and the District for Measure M improvements on City of San Leandro property at Burrell Field; changes to the community service facility fee schedule that includes raising the fee to $5/hour (which is being brought forward for Board consideration tonight); and marketing outreach for the Arts Education center (AEC).

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Minutes

Trustee Almonte reported that the committee met on December 8, 2011, and approved the contract for policy services with the California School Board Association (CSBA) for the 2011-2012 school year, Memorandum of Understanding for course offerings with Chabot College for the 2011-2012 school year and the First Interim Budget Report for 2011-2012.

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Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• November 15, 2011, Minutes PDF · 143.7 KB ViewOpen November 15, 2011, MinutesDownload November 15, 2011, Minutes

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the minutes of the special Board meeting held on December 13, 2011.

Attachments

• Special December 13, 2011, Minutes PDF · 30.9 KB ViewOpen Special December 13, 2011, MinutesDownload Special December 13, 2011, Minutes

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To

Board of Education

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #12-01 authorizing signatures of Board members.

Board Committee

Non Applicable

Policy / Code

Education Code Section 42632 and 42633

Background Information

Pursuant to Education Code Section 42632, each order drawn on the funds of a school district shall be signed by a least a majority of the members of the Governing Board of the district, or by a person or persons authorized by the Governing Board to sign order in its name. ?The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633. ? This Resolution supersedes all previous resolutions representing signatures of the Governing Board, and declares said prior resolution null and void.?

From

Cindy Cathey, Superintendent

Attachments

• Resolution #12-01 Signature Card - Board Members PDF · 48.8 KB ViewOpen Resolution #12-01 Signature Card - Board MembersDownload Resolution #12-01 Signature Card - Board Members

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To

Board of Education

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #12-02 authorizing signatures on payroll warrants and disbursements.

Board Committee

Non Applicable

Policy / Code

Education Code Sections 42632 and 42633

Background Information

Each year, pursuant to Education Code Section 42632, each order drawn on the funds of a school district shall be signed by at least a majority of the members of the Governing Board of the district, or by a person or person authorized by the Governing Board to sign order on payroll warrants and disbursements in its name. The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633. This resolution supersedes all previous resolutions authorizing such signature(s) on behalf to he Governing Board, and declares said prior resolutions null and void.

From

Cindy Cathey, Superintendent

Attachments

• Resolution #12-02 Signature Card Payroll Warrants & Disbursements PDF · 54.2 KB ViewOpen Resolution #12-02 Signature Card Payroll Warrants & DisbursementsDownload Resolution #12-02 Signature Card Payroll Warrants & Disbursements

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To

Board of Education

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #12-03 authorizing signatures on official documents and reports.

Board Committee

Non Applicable

Background Information

The San Leandro Unified School District occasionally must provide signature approval on certain official documents and reports, including local, State and Federal reports, such as Transportation, Attendance, and Class Size Reduction; and this resolution supersedes all previous resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void.

From

Cindy Cathey, Superintendent

Attachments

• Resolution #12-03 Signature Card Official Documents & Reports PDF · 46.6 KB ViewOpen Resolution #12-03 Signature Card Official Documents & ReportsDownload Resolution #12-03 Signature Card Official Documents & Reports

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report PDF · 51.0 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Classified Personnel Report PDF · 42.0 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

$12,870 from Bancroft EIA Budget

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement Between San Leandro Unified School District and Solution Tree, Inc. for Professional Learning Community (PLC) Coaching Support for Bancroft Middle School for January - June, 2012

Background Information

Based on the implementation of the District Instructional Plan, the District has embarked on training for implementation of the Professional Learning Communities (PLCs) framework. As Bancroft Middle School continues the District training and in an effort to support site PLC implementation, they seek to utilize school staff development funds to contract with a PLC coach to directly work with teacher teams in deepening the structures, tools, and skills based on the school's needs. The coach is Rich Smith, Asst. Superintendent in Sanger USD. Rich will provide 2 full days during the school year and will conduct classroom visits, work with school PLC teams, and whole staff. The fee also includes on-going phone and email support as needed.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Bancroft PLC-Solution Tree contract PDF · 38.9 KB ViewOpen Bancroft PLC-Solution Tree contractDownload Bancroft PLC-Solution Tree contract

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Fiscal Impact

$4,700 per session in English and Spanish: $9,400 total cost from Jefferson School's EIA Budget

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and Teneh Weller, High Expectations Parental Service for ?I Am Here Ready to Learn? program at Jefferson School for the Winter Session 2012.

Background Information

High Expectations Parental Service has provided our District schools with parent education workshops both at the elementary and high school levels. High Expectations has provided parent education to Jefferson School for the past two years, and was highly regarded by parents who participated. In fact, this year, parents have requested a new cohort of parents to receive this training. The ?I Am Here Ready to Learn? series of parent education workshops for the winter session is for up to 25 families. This program will bridge the gap between home and school and empower parents with the tools and skills needed to support academic development at home. High Expectations Parental Service will make phone calls to targeted families. Details of the program content and objectives are provided in the agreement.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Jefferson High Expectations MOU PDF · 120.8 KB ViewOpen Jefferson High Expectations MOUDownload Jefferson High Expectations MOU

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution No. 12-05 National No Name Calling Week, January 23-27, 2012

Policy / Code

Board Policy 5145.3 Non-Discrimination/Harassment

Background Information

All schools in the San Leandro Unified School District are working diligently to ensure that every school and every classroom is free of all forms of bullying. National research and mental health organizations tell us that every year, students of all ages in schools across the nation encounter various forms of bullying such as physical bullying (hitting and/or punching), verbal bullying (teasing or name calling), emotional bullying (intimidation through gestures or social exclusion) or cyber bullying (sending insulting messages by phone or computer e-mail). Victims of bullying can suffer long term negative effects. Each year all schools receive information and curriculum resources to address this issue from the www.nonamecallingweek.org website. To solidify the District?s continued commitment to creating safe, respectful, and inclusive schools and classrooms, staff is recommending the Board of Education adopt a resolution in support and to ensure the District?s schools? participation in ?National No Name Calling Week? (January 23-27, 2012) and promote anti-bullying messages and practices through this national event.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• No Name Calling Resolution PDF · 68.1 KB ViewOpen No Name Calling ResolutionDownload No Name Calling Resolution

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Proposed Changes to Board Policy 1312.3 Uniform Complaint Procedures and Exhibit E(3)1312.3 (c-d) Uniform Complaint Procedures Complaint Form

Board Committee

Board Policy Committee on December 13, 2011

Policy / Code

Education Code 200 and 220 and Government Code 11135

Background Information

Periodically, districts review Board Policies to ensure that they are clear and concise and that they adhere to Education Code and state and federal requirements. The State of California has mandated that "genetic information" be added to the protected groups listed in this policy. To that end, Board Policy 1312.3 and Exhibit E(3)1312.3(c-d) have been updated to ensure clarity and compliance. Genetic information includes information about an individual?s genetic tests and the genetic tests of an individual?s family members, as well as information about the manifestation of a disease or disorder in an individual?s family members (i.e. family medical history). Family medical history is included in the definition of genetic information because it is often used to determine whether someone has an increased risk of getting a disease, disorder, or condition in the future. Genetic information also includes an individual's request for, or receipt of, genetic services, or the participation in clinical research that includes genetic services by the individual or a family member of the individual, and the genetic information of a fetus carried by an individual or by a pregnant woman who is a family member of the individual and the genetic information of any embryo legally held by the individual or family member using an assisted reproductive technology. The Uniform Complaint Procedures are followed when addressing complaints alleging unlawful discrimination against any protected group as identified under Education Code 200 and 220 and Government Code 11135. The Uniform Complaint procedures are also followed when addressing complaints alleging failure to comply with state or federal law in programs as identified in the policy.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• UCP BP Ex 1312.3 PDF · 101.8 KB ViewOpen UCP BP Ex 1312.3Download UCP BP Ex 1312.3

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Proposed Changes to Board Policy 5145.3 Nondiscrimination/Harassment

Board Committee

Board Policy Committee on December 13, 2011

Policy / Code

Education Code 200 and 220 and Government Code 11135

Background Information

Periodically, districts review Board Policies to ensure that they are clear and concise and that they adhere to Education Code and state and federal requirements. State of California has mandated that "genetic information" be added to the protected groups as identified under Education Code 200 and 220 and Government Code 11135. To that end, Board Policy 5145.31 has been updated to ensure clarity and compliance. Genetic information includes information about an individual?s genetic tests and the genetic tests of an individual?s family members, as well as information about the manifestation of a disease or disorder in an individual?s family members (i.e. family medical history). Family medical history is included in the definition of genetic information because it is often used to determine whether someone has an increased risk of getting a disease, disorder, or condition in the future. Genetic information also includes an individual's request for, or receipt of, genetic services, or the participation in clinical research that includes genetic services by the individual or a family member of the individual, and the genetic information of a fetus carried by an individual or by a pregnant woman who is a family member of the individual and the genetic information of any embryo legally held by the individual or family member using an assisted reproductive technology.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Nondiscrimination BP 5145.3 PDF · 88.2 KB ViewOpen Nondiscrimination BP 5145.3Download Nondiscrimination BP 5145.3

Link to this item

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Proposed Changes to Board Policy 5145.31, Administrative Regulation 5145.31 Hate Motivated Behavior, and Exhibit E 5145.31 Suspected Hate Motivated Behavior Incident Report

Board Committee

Board Policy Committee, December 13, 2011

Policy / Code

Education Code 200 and 220 and Government Code 11135

Background Information

Periodically, districts review Board Policies and Administrative Regulations to ensure that they are clear and concise and that they adhere to Education Code and state and federal requirements. The State of California has mandated that "genetic information" be added to the protected groups as identified under Education Code 200 and 220 and Government Code 11135. To that end, Board Policy 5145.31 and Administrative Regulation 5145.31, Hate Motivated Behavior; and Exhibit #5145.31 Suspected Hate Motivated Behavior Incident Report, have been updated to ensure clarity and compliance. Genetic information includes information about an individual?s genetic tests and the genetic tests of an individual?s family members, as well as information about the manifestation of a disease or disorder in an individual?s family members (i.e. family medical history). Family medical history is included in the definition of genetic information because it is often used to determine whether someone has an increased risk of getting a disease, disorder, or condition in the future. Genetic information also includes an individual's request for, or receipt of, genetic services, or the participation in clinical research that includes genetic services by the individual or a family member of the individual, and the genetic information of a fetus carried by an individual or by a pregnant woman who is a family member of the individual and the genetic information of any embryo legally held by the individual or family member using an assisted reproductive technology.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Hate Motivated Behavior 5145.31 PDF · 121.2 KB ViewOpen Hate Motivated Behavior 5145.31Download Hate Motivated Behavior 5145.31

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Fiscal Impact

$20,193.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve non-public school/agency contract as listed above for the 2011-2012 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contract for the school year 2011-2012. Student # DOB Cost Location #1 11/10/95 $20,193.00 Seneca Total $20,193.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Seneca PDF · 101.3 KB ViewOpen SenecaDownload Seneca

Link to this item

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #12-04 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Board Committee

Not Applicable.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution 12-04 - Obsolete Equipment Discard PDF · 85.7 KB ViewOpen Resolution 12-04 - Obsolete Equipment DiscardDownload Resolution 12-04 - Obsolete Equipment Discard

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contractor Summary Worksheet - January 10, 2012 PDF · 14.6 KB ViewOpen Contractor Summary Worksheet - January 10, 2012Download Contractor Summary Worksheet - January 10, 2012

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To

Cindy M. Cathey

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Agreement between the American National Red Cross and the San Leandro Unified School District

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

The American National Red Cross is a not-for-profit corporation chartered by the United States Congress which provides services to individuals, families and communities when disaster strikes. The disaster relief activities of the Red Cross are made possible by the American public, as the organization is supported by private donations and facility owners who permit their buildings to be used as a temporary refuge for disaster victims. This agreement is between the Red Cross and the San Leandro Unified School District and although it is separate from the City and Red Cross agreement, it reflects the strong partnership between the City and the District. In the event of a disaster, the City will of course use city property first. However, as required by state law schools must be made available for shelter use, if called upon. Under this agreement, all schools in the San Leandro Unified School District could be called upon for use as a shelter depending upon the magnitude and/or location of a disaster. This agreement addresses such content as use of facilities, shelter management, food services, custodial services, security, etc. The agreement is attached. The agreement has been reviewed by City legal counsel.

From

Song Chin-bendib, Assistant Superintendent Business and Operations

Attachments

• American Red Cross Agreement PDF · 31.2 KB ViewOpen American Red Cross AgreementDownload American Red Cross Agreement

Link to this item

Fiscal Impact

Professional Services are paid through local Measure B Bond and State grant funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #6 in the amount of $7,000 to the Vista Environmental Consulting Professional Services Agreement to provide hazardous material survey, design, and oversight for floor removal at Wilson Elementary School.

Board Committee

Facilities and Technology Committee: December 21, 2011.

Background Information

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond. The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects. Subsequently, the Board approved: Amendment #1 on November 6, 2008 in the amount of $88,610 Amendment #2 on November 17, 2009 in the amount of $25,000 Amendment #3 on February 8, 2011 in the amount of $28,750 Amendment #4 on March 1, 2011 in the amount of $186,610 Amendment #5 on November 1, 2011 in the amount of $60,110 This amendment #6, in the amount of $7,000, provides for additional services that were needed to remove asbestos containing floor tiles in six (6) classrooms and the kitchen at the Wilson Elementary School. Contract Summary Description & Site(s) Item Amount Contract Running Total Original Contract Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects 0 $61,690 Amend. #1 Hazardous Materials Assessment, Remediation Design, and Remediation Oversight Services for the Bancroft Middle School Roof and Heat Replacement Project, Garfield Restroom Renovation and Monroe Restroom Renovation Projects $88,610 $150,300 Amend. #2 Additional remediation oversight and testing for Bancroft Middle School Heating and Roofing Project $25,000 $175,300 Amend. #3 Additional remediation oversight and testing for San Leandro High School Career Technical Education Project $28,750 $204,050 Amend. #4 Additional remediation oversight and testing for Measure B summer 2011 projects $186,610 $390,660 Amend. #5 Additional remediation oversight and testing for Measure B summer 2012 projects $60,110 $450,110 Amend. #6 Additional remediation oversight and testing for Wilson ES Floor removal at 6 classrooms and the kitchen $ 7,000 $457,110

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #6 - Vista Professional Services PDF · 21.7 KB ViewOpen Amendment #6 - Vista Professional ServicesDownload Amendment #6 - Vista Professional Services

Link to this item

Fiscal Impact

Professional Services are paid through local Measure B Bond and State grant funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #7 in the amount of $7,000 to the Vista Environmental Consulting Professional Services Agreement to provide hazardous material survey, design, and oversight for additional work at the San Leandro High School (SLHS) Career Technical Education (CTE) Project.

Board Committee

Facilities and Technology Committee: December 21, 2011.

Background Information

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond. The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects. Subsequently, the Board approved: Amendment #1 on November 6, 2008 in the amount of $88,610 Amendment #2 on November 17, 2009 in the amount of $25,000 Amendment #3 on February 8, 2011 in the amount of $28,750 Amendment #4 on March 1, 2011 in the amount of $186,610 Amendment #5 on November 1, 2011 in the amount of $60,110 Amendment #6, in the amount of $7,000, is being recommended for approval at the January 10, 2012 Board Meeting. This amendment #7, in the amount of $7,000, provides for additional services that were needed to complete the work in phase one of the CTE project. During the course of executing the project the general contractor had challenges in coordinating all the various tasks involved extending the amount of time expected for the abatement. Additionally, some hidden and therefore unforeseen conditions were discovered during the demolition portion of the project. To accomplish the work in the short summer time period it became necessary to involve more than one hazardous material abatement contractor. The fee reflects additional review of the second contractor?s certifications as well as more oversight and monitoring visits required due to an extended abatement schedule. Contract Summary Description & Site(s) Item Amount Contract Running Total Original Contract Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects 0 $61,690 Amend. #1 Hazardous Materials Assessment, Remediation Design, and Remediation Oversight Services for the Bancroft Middle School Roof and Heat Replacement Project, Garfield Restroom Renovation and Monroe Restroom Renovation Projects $88,610 $150,300 Amend. #2 Additional remediation oversight and testing for Bancroft Middle School Heating and Roofing Project $25,000 $175,300 Amend. #3 Remediation oversight and testing for San Leandro High School Career Technical Education Project $28,750 $204,050 Amend. #4 Additional remediation oversight and testing for Measure B summer 2011 projects $186,610 $390,660 Amend. #5 Additional remediation oversight and testing for Measure B summer 2012 projects $60,110 $450,110 Amend. #6 Additional remediation oversight and testing for Wilson ES Floor removal at 6 classrooms and the kitchen $ 7,000 $457,110 Amend. #7 Additional remediation oversight and testing for phase one of the SLHS CTE project $7,000 $464,110

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #7 - Vista Professional Services PDF · 27.1 KB ViewOpen Amendment #7 - Vista Professional ServicesDownload Amendment #7 - Vista Professional Services

Link to this item

Fiscal Impact

It is expected there would be a slight increase in rental income and the exact amount cannot be determined at this point.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Staff recommends that the Board of Education approve the revised San Leandro Unified School District Community Service Facility Use Fees Schedule, effective January 1, 2012.

Board Committee

Facilities & Technology Committee Meeting - December 21, 2011

Policy / Code

BP1330(a) Education Code 38130-38139

Background Information

In keeping with Board Policy BP1330 (a) and Education Code 40040-40047 Civic Center Use Act: use of school property for public purposes, San Leandro Unified School District makes available to the public use of its fields and facilities. The District offers two user classifications: Class 2 organizations are local, non-profit groups not directly affiliated with the District which are sponsoring activities for the benefit of their membership and/or soliciting fees/ funds; e.g. City of San Leandro and other public agencies, sport groups, homeowners associations, etc. Class 3 includes individuals or private groups engaged in fund raising or profit-making activities, the profits of which will not be expended for the welfare of the District's students. The current fee schedule, with the exception of ?YOUTH/BASEBALL/SOCCER? was approved by the Board of Education at a regular Board meeting held on October 18, 2005, and went into effect on January 1, 2006. The ?YOUTH/BASEBALL/SOCCER? fee was revised in February 2010. Even with the revised fee, our District has some of the lowest fees in Alameda County. We currently charge $1.00 per 1 ? hours (90 minutes) of use for youth soccer (as a comparison, San Lorenzo Unified School District charges $11.98 - $25.08 per hour for soccer field rentals). The City of San Leandro recently raised their softball and baseball facilities fees to $5 for 1 ? hours (90 minutes) of use. The District would like to align the soccer field fees with the City of San Leandro.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Facility Use Fee Schedule 2011-2012 PDF · 68.3 KB ViewOpen Facility Use Fee Schedule 2011-2012Download Facility Use Fee Schedule 2011-2012

Link to this item

Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

Link to this item

Minutes

The Board appointed Trustee Sullivan as the representative to the Alameda County Schools Boards Association (ACSBA) for a one-year term, January 2012-January 2013 by the following vote:

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2012-January 2013.

Link to this item

Minutes

The Board appointed Trustee James as an alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2012-January 2013.

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2012-January 2013.

Link to this item

Minutes

The Board appointed Trustee Carey as the representative to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2012-January 2013 by the following vote:

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2012-January 2013.

Link to this item

Minutes

The Board appointed Trustee Katz-Lacabe as alternate to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2012-January 2013 by the following vote:

Actions

Motion - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2012-January 2013.

Link to this item

Minutes

The Board appointed Trustee Katz-Lacabe as the representative to the San Leandro disaster Preparedness Council by the following vote:

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the San Leandro Disaster Preparedness Council for a one-year term, January 2012-January 2013.

Link to this item

Minutes

The Board appointed Trustee Sullivan as an alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2012-January 2013 by the following vote:

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2012-January 2013.

Link to this item

Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

Link to this item

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Revised San Leandro Arts Education Center Facility Checklist & Rental Fees Schedule.

Board Committee

Facilities & Technology Committee December 21, 2011

Policy / Code

BP1330(a) Education Code 38130-38139

Background Information

In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond that is providing new construction to address overcrowding at San Leandro High School and modernization projects at all school sites throughout the San Leandro Unified School District. One of the major new construction projects is the creation of a beautiful new state-of-the-art Arts Education Center (AEC) at San Leandro High School. In addition to classrooms, the AEC has a 552-seat theater for school and community use. On April 5, 2011, the Board of Education approved a Facility Checklist & Rental Fees Schedule that provided three user categories: No Cost; Direct Cost (Non-Profits and Public Agencies) and Commercial (Fair Market Rental). Although the No Cost did not charge a rental fee, direct costs (coordinator, technician, contractor, custodial services and supplies, etc.) associated with the use were charged at a deeply discounted price. The ?No Cost? wording has caused some confusion among users, who often do not take into account the staffing and supplies needed for their events. In order to avoid any misunderstandings in the future, staff has revised the fee schedule. In addition, the District benefits from the existence of foundations whose sole purpose is to support our students and schools. Staff identified the need for an additional category that would offer these foundations additional discounts. In order to create a self-sustaining theater and minimize the financial impact of the theater on the District?s General Fund, and keep costs low for SLUSD users, non-profits and public agencies, and in keeping with Board Policy BP1330 (a) and Education Code 40040-40047 Civic Center Use Act: use of school property for public purposes, the revised Rental Fee Schedule offers four user classifications: 1. Direct Cost ? Group A SLUSD Schools PTA/PTSA or other school-associated parent/teacher/student associations Student Body Clubs School employees in the performance of their duties 2. Direct Cost ? Group B Foundations directly benefiting SLUSD schools and students 3. Direct Cost ? Group B Non-Profits Community Based Organizations Public Agencies 4. Commercial (Fair Rental Value) The fee schedule strives to balance the need to have the theater not encroach on the General Fund with the needs of the various groups who might use the theater.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• AEC Facility Checklist & Rental Fees - Changes PDF · 291.3 KB ViewOpen AEC Facility Checklist & Rental Fees - ChangesDownload AEC Facility Checklist & Rental Fees - Changes

Link to this item

Fiscal Impact

$10,000 funded from General Fund (Utility rebate received by the District in December, 2011)

To

Cindy M. Cathey

Minutes

Assistant Superintendent Song Chin-Bendib explained that the $10,000 would be a one-time expense funded from the General Fund through an Utility rebate received by the District in December 2011.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve funding up to $10,000 of the Theater Facility Supervisor's salary to free up SLED funds to hire an individual to market the theater.

Board Committee

Finance Committee meeting December Facility & Technology Committee meeting December 21, 2011

Background Information

The Arts Education Center officially opened in April, 2011. Through the generous funds from the San Leandro Education Foundation (SLED) & Friends of the Theater (FOTT), the District was able to hire a part time Facility Theater Supervisor. It was the intention that the supervisor would handle all duties related to operating the theater including, but not limited to, technical advice and support for all performances taking place in the AEC, meeting with current and potential users to ensure their productions are successful, maintaining the AEC website, providing training to volunteers, staff and students, providing tours, providing technical support (sound, lighting, production) for clients, ordering supplies, and generally ensuring that the facility is managed effectively and efficiently. It was also the original intention that the Facility Supervisor would also market the use of the theater to internal and external stakeholders and community businesses and organizations. The demand for the theater requires a full time position, but with limited funds, this is not a possibility at this time. What is clear is that the Supervisor cannot fulfill all of the responsibilities of his position and perform the marketing that is needed to promote and rent the theater to generate funds needed to maintain it year-round. The District has been in conversations with SLED/FOTT to explore the possibility of hiring an individual to market the theater on a limited term basis. SLED is interested in supporting all efforts to help the theater be self-sustaining. However, SLED is not in a position currently to commit additional funds to cover the cost of marketing. It is recommended that the District commit no more than $10,000 toward the salary of the Theater Facility Supervisor and thus free up $10,000 from SLED's financial commitment so that SLED can fund the cost of hiring someone to market the theater. From a financial perspective, SLED's total contribution remains the same, and rather than pay 100% of the supervisor's part time salary they will pay $10,000 less which will be picked up by the District. The time period for this arrangement will be through June 30, 2012 at which time both SLED and the District will need to reevaluate the financial situation. The goal of this proposal is to invest an amount not to exceed $10,000 that will generate enough rentals of the theater to minimally maintain the half time position, or to potentially cover the cost of a full time supervisor, and help ensure that the theater is self-sustaining.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Link to this item

Fiscal Impact

Not Applicable.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

The Board to review the investment report for the month October, 2011.

Board Committee

Not Applicable.

Background Information

Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Investment Report - October 2011 PDF · 727.9 KB ViewOpen Investment Report - October 2011Download Investment Report - October 2011

Link to this item

Minutes

Special Board Meeting - December 28, 2011 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Quick Summary / Staff Recommendation

Special Board Meeting - December 28, 2011 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Link to this item

Minutes

The meeting was adjourned at 9:32 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Link to this item