Board Meeting

Quick Summary / Staff Recommendation

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

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Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Minutes

President Prola asked for consensus to allow speakers in the audience who wish to address Conference Item 19a-Evergreen Avenue Gate at the Southeast Corner of the San Leandro High School Field to address the Board following recognition of the San Leandro High school Boys Varsity Basketball Team; however, the Board will not take action on this item until it is reached on the agenda, adding that the Board will accept additional comments from those who did not arrive until then. Board consensus was received.

Quick Summary / Staff Recommendation

Approve the agenda for the Regular Board meeting held on April 9, 2013.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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Minutes

The City of San Leandro in collaboration with San Leandro Unified School District received a Safe Routes to School grant to address pedestrian, bicycle, and traffic safety through a variety of educational activities. Keith Cooke from the City of San Leandro; Jessica Cruz, Safe Routes to Schools; and Pat Hines, Executive Director, Safe Moves shared the phenomenal student learning activities our schools participated in to help reach our goal of educating students about safety to and from school. Keith Cooke began the presentation with a video featuring many of the activities of various schools, including the walking school bus, bike (and trike) safety and repairs, and presentations. Jessica Cruz, who coordinates the Safe Routes to Schools program, acknowledged the San Leandro Schools participation in the Golden Sneaker Contest, and applauded McKinley Elementary School for showing the greatest increase in the number of students using active and shared transportation, earning them the Platinum Sneaker Award. She also announced that the upcoming Elementary School Open House on May 9 also coincides with Carpool Day. Garfield, Madison, Jefferson, and Roosevelt Elementary Schools are incorporating activities on this day and encouraged all to get involved. Pat Hines, Executive Director, Safe Moves and Safe Routes to School Supervisor for San Leandro, shared some alarming and some very promising statistics: Thirty years ago 70% of children walked or biked to school This number is now just 13% Rates of obesity have soared amount children over this same time span More than 33% of children in the U.S. are now overweight or at the risk of becoming so One California study showed that schools receiving infrastructure improvements through Safe Routes to School yielded walk and bicycling increases in the range of over 20% For each hour of driving per day, obesity increases 6%, but walking for transportation reduces the risk of obesity Safe Routes to School will help children make better choices Ms. Hines thanked the teachers, principals and Superintendent for their support in making this program a success.

Quick Summary / Staff Recommendation

The City of San Leandro in collaboration with San Leandro Unified School District received a Safe Routes to School grant to address pedestrian, bicycle, and traffic safety through a variety of educational activities. Keith Cooke from the City of San Leandro and Pat Hines from Safe Moves will share the phenomenal student learning activities our schools participated in to help reach our goal of educating students about safety to and from school.

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Minutes

San Leandro High School Boys' Varsity Basketball team had a tremendous season, finishing with an overall record of twenty-one wins and five loses and finishing second in the Western Alameda County Conference. With a league record of nine wins and three loses, this allowed the team to move on to the North Coast Sectional where they finished second. The team also represented San Leandro High in the Northern California Regional playoffs winning the first round against Bethel High before losing in round two to De LaSalle. The Board of Education and Superintendent presented Certificates of Commendation to the San Leandro High School Athletic Directors Jerome Manos, and Jeanette Wood, and the following San Leandro High School Varsity Basketball coaching staff and athletes: Head Coach: Sean MacKay Assistant Coaches: Fred Morris, Darnarryl Stamps, Sr., Taras Busch Varsity Basketball Players: Osi Nwachukwu Stephen Johnson Dejon Burdeaux Kennon Noble Ismail Ali Greg Hill Kimini Hall Isiah Thompson Darnarryl Stamps, Jr. Terrance Allen Darius Limbrick Alex Fotu Natwan Love Albert Tamba

Quick Summary / Staff Recommendation

San Leandro High School Boys' Varsity Basketball team had a tremendous season, finishing with an overall record of twenty-one wins and five loses. They finished 2nd in the Western Alameda County Conference. With a league record of nine wins and three loses, this allowed the team to move on to the North Coast Sectional where they finished 2nd. The team also represented San Leandro High in the Northern California Regional playoffs winning the first round against Bethel High before losing in round two to De LaSalle. The Board of Education and Superintendent will present Certificates of Commendation will recognize San Leandro High School Athletic Directors Jerome Manos, and Jeannette Woods, and the following San Leandro High School Varsity Basketball coaching staff and athletes with a Certificate of Commendation: Head Coach: Sean MacKay Assistant Coaches: Fred Morris, Darnarryl Stamps, Sr., Taras Busch Varsity Basketball Players: Osi Nwachukwu Stephen Johnson Dejon Burdeaux Kennon Noble Ismail Ali Greg Hill Kimini Hall Isiah Thompson Darnarryl Stamps, Jr. Terrance Allen Darius Limbrick Alex Fotu Natwan Love Albert Tamba

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Minutes

The District has focused efforts directly on District Goal 1 to educate the whole student by building and developing behavioral interventions as well as prevention in order that all students are safe and healthy so that they can achieve to high levels. Debbie Wong, Assistant Superintendent of Educational Services, provided an update and next steps on the Behavioral Tiered Intervention Community School Strategy School-Based Health Center. Working in partnership with Alameda County Behavioral Health Care Services Agency, Center for Healthy Schools and Communities, Supervisor Wilma Chan, and the City of San Leandro, which loaned the District $1,250,000 to purchase the Girls Inc. building, the District is in a position to develop a school-based health and wellness center that will provide students with medical, dental, and socio-emotional support services. In addition to the City's loan, the District has received grants to develop the medical and dental clinic as one part of the school base health and wellness center, a San Francisco Foundation Community Schools planning grant, and a positive school climate grant for transitioning middle school students to high school. Other partners include the Alameda Health System, the Center for Strategic Community Innovation, Davis Street Family Resource Center, Girls Inc., Family Services Counseling Center, East Bay Agency for Children, and Storybridges. The Board thanked Assistant Superintendent Wong and her team for making this happen, adding that this is a very exciting opportunity for San Leandro.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student The District has focused efforts directly on District Goal 1 to educate the whole student by building and developing behavioral interventions as well as prevention in order that all students are safe and healthy so that they can achieve to high levels. Through the community school processes, the District is in a position to develop a school-based health and wellness center that will provide students with medical, dental, and socio-emotional support services. Debbie Wong, Assistant Superintendent of Educational Services, will provide an update and next steps on these efforts.

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Minutes

Trustee Carey reported receipt of the following emails from March 5, 2013, through April 8, 2013: From Lee Wirt regarding "March Eagle Eye"; from Kristen Yasukawa regarding "Community Leaders Discussion on Health & Weight of the Nation Film - March 12"; from Chris McGougan regarding "Closure of the Evergreen Avenue Gate"; from Gaia Pine regarding "Bancroft Family Science Night"; from Robin Michel regarding "Family Science Night at Bancroft Middle School March 12, 2013, 6-8 p.m.", "Please Join Us: SLUSD Board of Education Budget Community Forum on March 29, 2013 at 6:30 p.m.", "Board Meeting Highlights: March 5, 12, 2013", "Upcoming Events at the San Leandro Performing Arts Center including the SLHS Musical "The Pajama Game" in April", "Get your Tickets now the "The Pajama Game," this year's SLHS Musical!", "Please Joint Us: New Superintendent Search Public Forum on March 27, 2013, at 6:30 p.m.", "Bond Measures Update Spring 2013", and "Don't miss this year's SLHS Musical Theater production of "The Pajama Game" - an outstanding cast and crew, in a beautiful venue!"; from Ling King regarding "SLHS Coaches Crab Feed this Saturday"; from Rick Richards regarding "KMRF - Annual Lenny Williams Golf Classic"; from Roy Daniels regarding "Evergreen Gate School Street Turnstile"; from Cindy Cathey regarding "Alameda: Ruling Upheld Voiding Schools Parcel Tax", and "Burrell Field and Shoreline Clarifications"; from Tessa Atkinson-Adams regarding "Coca-Cola SLED Grant Presentation 3/14/13"; from Myrna Hernadez regarding "Washington Newsletter"; from Georgette Jackson regarding "McKinley Bulletin"; from Jonathan Sherr regarding "Important SLTA Updates"; from Anita Waldron regarding "Policy Committee"; from Veronica Sanchez regarding "Garfield's Newsletters for March 15th and March 29"; from Mona Bara-Gibson regarding "An Invitation from Senator Corbett"; from Garry Grotke regarding "Official Total"; from Elaine Tesorero regarding Weekly Bulletins March 18-March 22, 2013, March 25 - March 29, 2013, and April 8 - April 12 2013"; from Sukhi Khaira regarding "Facilities and Technology Committee Agenda March 20, 2013, and April 10, 2013"; from Donna McBride regarding "Wilson Dolphin New"; from Chad Pennebaker regarding "San Leandro Scholarship Foundation Dinner"; from Unique Holland regarding "ACOE News: Job Fair Prof. Dev. Classes, Grants and More"; from Ebado Ismail regarding "April 2013 Bancroft Banner Newsletter"; from Amy Sylvestri regarding "SL Times"; from Senator Ellen Corbett's office regarding "REMINDER: Honoring the 10th Senate District' Woman of the Year Today"; from Mike McMahon regarding "Last Meeting for ACSBA 2013/14 April Meeting Notice"; from Grace Campbell regarding "Evergreen Ave. Gate Closure"; and from Cher Situm regarding "Weekly Bulletin April 8 - April 12, 2013".

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Minutes

Student Board member Elisha Feliciano provided an update on activities at the San Leandro High school main campus and Fred T. Korematsu campus. She reported that with regards to the closing of the Evergreen Gate, she found that one concern of students she spoke with was trespassers after school, as it may be difficult to filter out those who pose a threat. Additionally she reported that the gate is rarely used by the students, and while closing the gate would not deter from students cutting classes, now that the gate has been closed for construction, this would be the perfect time to permanently close the gate as students have been using other entrances to get on to the campus. Other highlights included: The Season of Service Period of Peace Assembly, marking the end of the ten-week period for students and teachers to promote peace through different activities, was very successful. Students, adults, and community members came together to provide feedback, adding that students were able to gain a new perspective, encourage the spread of peace and respect for one another. She personally thanked all of those who made this possible and for their support and participation The students and athletes are excited about the progress being made on the new field. The track team is having a great season: Christian Carter broke the 400 meter record for the school; Gabriella Cantrell placed 1st in the 100 meter and Kortni Smyers Jones took 1st place in the 110 meter hurdle at the Stanford Invitational Upcoming events: This week is Associate Student Body elections April 18-19, "Every 15 Minutes", which spreads the awareness about teen drunk driving, will be coming to the high school. This program is brought to the campus once every two years. As part of the program a real helicopter lands on the field to air lift a student with a life threatening emergency; however, it has not been determine whether or not this will be happening this year due to the completion of the new field STAR testing is scheduled for the end of the month, and the Leadership Class hopes to visit classes, encouraging students to do their best School prom will be on May 3 at the Galleria from 7-10 p.m.

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Minutes

There were no Union Representative reports.

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Minutes

Superintendent Cindy Cathey provided the following report: Regarding the upcoming STAR testing, the Superintendent said that this year San Leandro High School's slogan is "725" The Board held a community forum on March 19 related to budget priorities for the District. A survey was distributed at the meeting, which is now available on line. She encouraged members of the community to indicate their priorities in terms of program restoration and new ideas by completing the survey. The Spanish version of the survey will be posted tomorrow, April 10, and hopefully in Cantonese as well; however, if this is not possible, hard copies of the Cantonese version will be available at the school sites. The deadline for completing the survey is April 26. The Finance Committee meeting has been changed to May 2 at 6:00 p.m. due to the April 25 conflict with the Taste of San Leandro. The committee will be reviewing the tallies and summaries from the surveys. Tickets for the San Leandro Scholarship Foundation dinner on Thursday, April 11, are still available. The silent auction is at 6:00 p.m., followed by dinner at 7 p.m. After more than 20 years of services to our District, the district office said farewell to Jim Foster, our dedicated and gracious Network Administrator Consultant. The Superintendent recognized Assistant Superintendent Debbie Wong, who announced her retirement at the end of the school year. She said that the principals shared a cake, made by District teacher, Dale Lew, at their meeting today. The Superintendent read the acrostic poem that decorated the cake, capturing some of the Assistant Superintendent's qualities: D is for decisive and diligent E is for efficient and energetic B is for brilliant and beautiful B is also for beneficent and big-hearted I is for intelligent and inspiring E is for exemplary educator The Superintendent thanked Ms. Wong for her incredible service to the District.

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Minutes

Trustee Carey reported that the Curriculum Committee met on March 13, 2013, and discussed and heard an update on the fifth grade instrumental music program. The committee postponed its discussion of Behavioral Tiered Intervention due to a lack of time.

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Minutes

Trustee Carey reported that the Policy Committee met on March 13, 2013, and discussed Wilson Elementary School's Prohibited Foods at Lunch School Policy. Principal Wendy Ponder attended the meeting and shared that behavioral issues were one of the primary reasons for banning certain foods, adding that because Wilson has three lunch periods in a 70-minute time frame this program, which has been in place for two years, has been working well. Ms. Ponder said that she will continue to communicate the rules to the parents. Based on this information, the committee decided not to pursue revising this policy. The committee also discussed Board Policy and Administrative Regulations 1250, Visitors and Board Policy and Administrative Regulations 1325, Advertising and Promotion, of which the latter policy is on the agenda for Board consideration tonight.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on March 6, 2013, and discussed several items that are being brought forward for Board consideration tonight. The committee received a tour of the San Leandro High School Swim Center and Fields and also discussed the donor language for the Pacific Sports Complex and Burrell Field "P" sign, which was recently donated back to the District by Reynolds & Brown, and will be displayed at Burrell Field.

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Minutes

Trustee Toro was unable to attend the March 7 Eden Area ROP Governing Board meeting; however, reported that he did meet with Dr. Fujii regarding their biggest concern, the Governor's budget proposal with regards to the inclusion of Regional Occupational Center Program (ROCP) and Career Technical Education Programs (CTE) into the Local Control Funding Formula LCFF). Tonight, the Board is being asked to adopt Resolution #13-18 to Oppose the Inclusion of ROCP/CTE Funding in the Governor's School Finance Reform. The next meeting of the Eden ROP Governing Board will be Thursday, April 11, which he will be attending.

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Minutes

Trustee Rosato reported that Sheila Lawrence, Student Support Services Director and he attended the the San Leandro Disaster Council on April 5, 2013. Major discussion items included a planned EOC drill this summer, and the infrastructure for communications in disaster preparedness that includes radio access backup in conjunction with San Lorenzo Unified. He said that he presented Lieutenant Torres a psychological disaster protocol from a neighboring district that includes other things besides the major disasters i.e. earthquakes which will be discussed at a future meeting.

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Minutes

The following items were pulled from the Consent Calendar: 12g - Resolution #13-18 to Oppose Inclusion of Adult Education Funding in the Governor's School Finance Reform Proposal and Keep it in the K-12 System (District staff) 14a - Revision to Board Policy, Administrative Regulation 1325, Advertising and Promotion (L?pez) With those exceptions, the Consent Calendar was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on March 5, 2013.

Attachments

• March 5, 2013, Minutes PDF · 131.2 KB ViewOpen March 5, 2013, MinutesDownload March 5, 2013, Minutes

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Quick Summary / Staff Recommendation

Approve the minutes of the Special Board meeting, Superintendent Search Workshop, held on March 11, 2013.

Attachments

• Minutes Sp. Board Meeting - Superintendent Search Workshop PDF · 56.3 KB ViewOpen Minutes Sp. Board Meeting - Superintendent Search WorkshopDownload Minutes Sp. Board Meeting - Superintendent Search Workshop

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Quick Summary / Staff Recommendation

Approve the minutes of the Special Board meeting held on March 12, 2013.

Attachments

• Sp. Board Meeting Minutes - March 12, 2013 PDF · 75.3 KB ViewOpen Sp. Board Meeting Minutes - March 12, 2013Download Sp. Board Meeting Minutes - March 12, 2013

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Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting/Community Forum held on March 19, 2013.

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Fiscal Impact

Contract amount of $28,800 (an increase from original contract of $23,500) funded from the General Fund.

To

Board of Education

Quick Summary / Staff Recommendation

Approve the amended contract with Hazard, Young, Attea & Associates (HYA) for services related to the selection and hiring of a Superintendent.

Policy / Code

BB 9000

Background Information

At the Board meeting on February 26, 2013, the Board selected Hazard, Young, Attea and Associates as the firm to lead the Superintendent search. The services from HYA include, but are not limited to: community input process, development of a Leadership Profile, advertising, recruiting, vetting of potential candidates, screening interviews, and ongoing support to the Board of Trustess. Based upon the planning meeting between the HYA consultants and the Board of Education, to the Board decided to increase the advertising venues. Addtionally, the Board sought to clarify the expense reimbursement parameters. The contract amount is amended from $23,500 to $28,800 ($20,500 consultant fee, $4,100 advertising fees, $1,200 consultant expenses, and up to $3000 reimbursement fees for potential candidates, if needed. The agreed upon changes are included in the attached amended contract.

From

Cindy M. Cathey, Superintendent

Attachments

• HYA Contract PDF · 124.8 KB ViewOpen HYA ContractDownload HYA Contract

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Fiscal Impact

Unknown at this time.

To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #13-18 to Oppose the Inclusion of ROCP/CTE Funding in the Governor's School Finance Reform Proposal.

Background Information

The Governor of the State of California has taken a bold step by proposing to restructure the current K-12 funding model with the goal to modernize and simplify California's overly complex and historically outdated funding system. Among other things, the proposal will merge funding for most "categorical programs" with the base funding system, starting in 2013-2014, thus expanding and extending "flexibility" to include nearly all categorical educational programs. There are many positives in the funding model referred to as Local Control Funding Formula (LCFF), including additional funding to districts to address the needs of English learners, students in poverty, and students in foster care. There are also many details and many unanswered questions to be worked out. One detail of the funding proposal is the inclusion of Regional Occupational Center Programs (ROCP) and Career Technical Education Programs (CTE) into the LCFF formula. Resolution #13-18 opposes the inclusion of ROCP/CTE programs in the LCFF and states the many reasons for this opposition. The San Leandro ROCP/CTE programs are both an integral part of our high school program offerings and to eliminate and redirect the funding stream would have a long lasting, detrimental impact on our ability to meet the needs of the thousands of students served by these programs. Details of the resolution are attached.

From

Cindy M. Cathey, Superintendent

Attachments

• Resolution #13-18 Oppose the Inclusion of ROP/CTE Funding in the Governor's Sch. Finance Ref. Prop. PDF · 65.8 KB ViewOpen Resolution #13-18 Oppose the Inclusion of ROP/CTE Funding in the Governor's Sch. Finance Ref. Prop.Download Resolution #13-18 Oppose the Inclusion of ROP/CTE Funding in the Governor's Sch. Finance Ref. Prop.

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Fiscal Impact

Unkown at this time.

To

Board of Trustees

Minutes

Superintendent Cathey said there was a correction in the third "WHEREAS" from the bottom of the first page of the Resolution, noting that the number of students served by the Adult School was 657, and of those 110 students earned their high school diploma and 22 students earned their GED, stating that the revised "WHEREAS" should read as follows: " The San Leandro Adult School served 657 students in the High School Diploma and GED Programs in the 2011-12 school year. The programs help minimize the high school dropout rate. One hundred ten (110) students earned their high school diploma, and 22 students earned their GED in the 2011-12 school year" With that correction, Resolution #13-20 to Oppose Inclusion of Adult Education Funding in the Governor's School Finance Reform Proposal and Keep it in the K-12 System was adopted as amended.

Actions

Motion - Motion made by Lance James and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve Resolution #13-20 to Oppose Inclusion of Adult Education Funding in the Governor's School Finance Reform Proposal and Keep it in the K-12 System

Background Information

The Governor of the State of California has taken a bold step by proposing to restructure the current K-12 funding model with the goal to modernize and simplify California's overly complex and historically outdated funding system. Among other things, the proposal will merge funding for most "categorical programs" with the base funding system, starting in 2013-2014, thus expanding and extending "flexibility" to include nearly all categorical educational programs. There are many positives in the funding model referred to as Local Control Funding Formula (LCFF), including additional funding to districts to address the needs of English learners, students in poverty, and students in foster care. There are also many details and many unanswered questions to be worked out. One detail of the funding proposal is the inclusion of Adult School programs into the LCFF formula and shifting funding to the community colleges with oversight of the program to be done by the community colleges. Resolution #13-20 opposes the inclusion of Adult School Funding in the LCFF model and states the many reasons for this opposition. The San Leandro Adult School program is both an integral part of our high school program and an integral part of our community. Plans to eliminate and redirect the funding stream would have a long lasting, detrimental impact on our ability to meet the needs of the thousands of students and adults served by this program. Details of the resolution is attached.

From

Cindy M. Cathey

Attachments

• Resolution #13-20 In Support of Retaining Adult Education in K-12 PDF · 74.0 KB ViewOpen Resolution #13-20 In Support of Retaining Adult Education in K-12Download Resolution #13-20 In Support of Retaining Adult Education in K-12

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Attachments

• Certificated Personnel Report PDF · 113.0 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 19.0 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

No cost to the General Fund, but potential for revenue

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustee L?pez, Superintendent Cathey explained "strikeouts" indicate deletions and "bold" indicates additions to the policy. The Superintendent further explained that the changes came about in the District's quest for additional revenue generating ideas related to the electronic billboard at the Pacific Sports Complex, noting that currently the District does not have an advertising policy, so the revisions to this policy would allow the District to receive revenue from outside non-profit and for profit businesses and agencies to advertise their products or their company. The policy specifies in more detail the types of advertising and circumstances under which this type of advertising can be allowed. It was also noted that the language was reviewed by legal counsel, is used by other school districts and is modeled after the California School Boards Association recommendations for this topic.

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve Revision to Board Policy, Administrative Regulation 1325, Advertising and Promotion.

Board Committee

The Policy Committee met on March 13, 2013.

Policy / Code

Board Policy and Administrative Regulations 1325

Background Information

In times of severe fiscal challenges, Districts are exploring as many revenue generating ideas as possible to protect and maintain as many programs as possible. One option for generating revenue is to allow outside non-profit and for profit businesses and agencies to advertise their products or their company for a fee. Any advertising would comply with Education Code and with the goals of the District. The District is re-examining its policies and revising them to consider distribution of certain: ? noncommercial materials, ? promotion materials of a commercial nature, ? paid advertisements on school property, including, but not limited to billboard advertisements, ? paid advertisements in school-sponsored publications, yearbooks, announcements, and other school communications, ? products and materials donated by commercial enterprises for use in the classroom. The attached Board Policy and Administrative Regulations 1325 specify in more detail the types of advertising and circumstances under which this type of advertising can be allowed. The criteria that must be met is also included.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Revision to Board Policy, Administrative Regulation 1325, Advertising and Promotion PDF · 126.8 KB ViewOpen Revision to Board Policy, Administrative Regulation 1325, Advertising and PromotionDownload Revision to Board Policy, Administrative Regulation 1325, Advertising and Promotion

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Fiscal Impact

$38,900 from the Program Improvement Year 3 Corrective Action Budget

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Napa, Solano, Contra Costa Educational Support Team Services for District Assistance Intervention Team (DAIT) Technical Assistance for the 2013-2014 School Year.

Policy / Code

Education Code 52055.57

Background Information

As required for a district in Program Improvement Year 3 Corrective Action, in June 2012, the District contracted services with Napa, Solano, Contra Costa (NSCC) Educational Support Team Services as our District Assistance Intervention Team (DAIT) for technical assistance to revise the Local Educational Agency (LEA) Plan submitted on March 10, 2012. The District has been working with NSCC this past year as NSCC must monitor our progress toward implementing our LEA Plan. The scope of work included technical assistance for the state monitoring reports, five monitoring sessions at every school site throughout the school year, and review and rating of LEA action steps. For the past several months, the DAIT Team has been conducting classroom visitations in our schools with the intended outcome to strengthen classroom instruction and show progress along the LEA Plan. Through this process, every school has been making progress utilizing the DAIT lesson structure tool and agreed upon instructional strategies to ensure all students learn at high levels. To provide coherence and continuity, the District is proposing to continue working with NSCC for the 2013 - 2014 school year. NSCC has provided the District with much needed instructional assistance and has worked with the District to complete all required reports. The scope of work will begin this April in order to plan out the work for the next school year. NSCC will conduct district monitoring visits, including classroom visitations, instructional feedback training, and data collection. See the chart below for the scope of work: SLHS Monitoring Visits 3 days: Sept, Nov/Dec, Feb/March Bancroft & Muir Monitoring Visits 3 days: Sept, Nov/Dec, Feb/March 8 Elementary School Monitoring Visits 9 days for each cohort: Sept - May Monitor the coaching support at Elementary & Middle Schools 5 days Professional Development for Administrators August Institute Development of CDE required monitoring reports September and March The cost of these services is $38,900. Additional details can be found in the attached contract agreement.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• DAIT Agreement - Napa, Solano, Contra Costa Ed. Support Services PDF · 50.7 KB ViewOpen DAIT Agreement - Napa, Solano, Contra Costa Ed. Support ServicesDownload DAIT Agreement - Napa, Solano, Contra Costa Ed. Support Services

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Acceptance of Donations for April 9, 2013

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Donations 4/9/13 PDF · 20.1 KB ViewOpen Donations 4/9/13Download Donations 4/9/13

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Fiscal Impact

$101,928.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2012-2013 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2012-2013. Student # DOB Cost Location # 1 Various $39,528.00 Communication Works (Substitute) # 2 02/25/01 $11,745.00 Spectrum Center, Inc. # 3 06/07/04 $18,105.00 Spectrum Center, Inc. # 4 11/09/05 $23,200.00 Maxim Healthcare, Inc. # 5 $9,350.00 The Speech Pathology Group Total $101,928.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Maxim Healthcare, Inc. PDF · 120.5 KB ViewOpen Maxim Healthcare, Inc.Download Maxim Healthcare, Inc.
• The Speech Pathology Group PDF · 129.2 KB ViewOpen The Speech Pathology GroupDownload The Speech Pathology Group
• Communication Works PDF · 204.5 KB ViewOpen Communication WorksDownload Communication Works
• Spectrum Center, Inc. PDF · 202.8 KB ViewOpen Spectrum Center, Inc.Download Spectrum Center, Inc.

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Fiscal Impact

Program, Project, and Construction Management services are paid through local Bond and State funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #10 to the Harris & Associates professional services contract, in the amount of $45,000, to add the Adult School Modular Classroom.

Background Information

The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure B Bond. The original Master Agreement was entered into on November 8, 2006, between Harris & Associates and San Leandro Unified School District to provide Program and Project Management Consulting Services for the Measure B Bond Program. Subsequently: On April 18, 2007, the Board approved amendment #1 which defined the scope of services for the specific projects within the original Measure B program. On May 4, 2010, the Board approved amendments two through six in response to expansion of the Career Technical Education due to the receipt of $8 million in State grants. On October 18, 2011, the Board approved amendment #7 to include four new projects created from Measure B savings: Two portable classrooms at Lincoln high School for the ACE program. Reassign a portable classroom from Muir MS to the Adult School. The delayed special delivery of the McKinley ES ?C-13? restroom renovation. Document retrieval to satisfy an information summons in relation to a third party law suit. On February 28, 2012, the Board approved amendment #8 to include three new projects created from Measure B savings: SLHS Career Technology Education Center Phase II San Leandro High School Fred T. Korematsu Campus Shade/Lunch Shelter Modifications San Leandro High School Security Cameras Phase III Project On November 13, 2012, the Board approved amendment #9 to include two (2) new construction projects and twenty (20) renovation and upgrade projects created from Measure B savings, including: Washington Elementary School ? Replacement Classrooms Lincoln High School New Large Classroom District-wide Seismic Report District-wide Priority Parking Lot Repairs District-wide Irrigation and Grass Repairs School Based Health Center Middle School Cameras Cafeteria Table Repairs Modernization at Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington, and Wilson Elementary Schools Modernization at Bancroft and Muir Middle Schools San Leandro High School Irrigation Well Replacement San Leandro High School Grading and Draining Project San Leandro High School Modernization This amendment #10 adds Program, Project and Construction Management Consulting Services for the Measure B Bond Program for the newly created Adult School New Modular Classroom project. Contract Summary Item Description Item Amount Running Contract Amount Running % Increase Master Agreement Contract Language n/a n/a n/a Amend. #1 Local Measure B Funded Scope of Services $7,786,385 $7,786,385 0 Amend. #2 Include Grant Funded CTE Wood Project $117,300 $7,903,685 1.5 Amend. #3 Include Grant Funded CTE Metal Project $117,300 $8,020,985 3.0 Amend. #4 Include Grant Funded CTE Auto Project $117,300 $8,138,285 4.5 Amend. #5 Include Grant Funded CTE SLAM Project $410,000 $8,548,285 9.8 Amend. #6 Include Grant Funded CTE Business Academy $60,715 $8,609,000 10.6 Amend. #7 Four (4) New 2011 Projects from Savings $54,416 $8,663,416 11.3 Amend. #8 Three (3) New 2012 Projects from Savings $211,865 $8,875,281 14.0 Amend. #9 Two (2) New Construction Projects and twenty (20) additional renovation & upgrade projects from Savings $1,364,753 $10,240,034 31.0 Amend. #10 One (1) New Project: Adult School New Modular Classroom from Savings $45,000 $10,285,034 32.0 New Project Budget Summary SLUSD Adult School Modular Classroom Project Soft Cost Budget $125,000 Hard Cost Budget Construction Construction Contingency $475,000 $25,000 $500,000 Project Contingency $25,000 Total Project Budget $650,000 The fee for Harris & Associates for Program, Project and Construction Management Consulting Services is included in the soft cost budget for the Measure B Bond Program for the newly created Adult School Modular Classroom project. The amount is $45,000, which is 6.9% of the total project budget.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #10 to Harris & Associastes: Adult School Modular Classroom PDF · 82.5 KB ViewOpen Amendment #10 to Harris & Associastes: Adult School Modular ClassroomDownload Amendment #10 to Harris & Associastes: Adult School Modular Classroom

Link to this item

Fiscal Impact

This Amendment #7 adds $48,000, a 6.25% increase to the prior contract amount, for a total amended contract amount of $768,490. Architectural services are paid through the local Measure B Bond Savings.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #7 for $48,000 to the Jeffery E. Wong Architectural Design Services Contract to add additional design services for the Adult School Modular Classroom Project.

Background Information

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008. Subsequently the Board approved: Amendment #1 in the amount of $34,100 on December 1, 2009 Amendment #2 in the amount of $5,720 on January 26, 2010 Amendment #3 in the amount of $1,650 on May 18, 2010 Amendment #4 in the amount of $50,520 on June 21, 2011 Amendment #5 in the amount of $20,000 on November 1, 2011 Amendment #6 in the amount of $5,500 on April 3, 2012 This amendment #7 to the architectural services contract provides additional architectural design services for the Adult School Modular Classroom and associated site work, provide construction documents including plans and specifications for the Division of State Architect (DSA) review and approval, construction administration and closeout. Jeffery E. Wong Architects with their sub consultants, Underwood and Rosenthal, civil consultants, and American Consulting Engineers Electrical Inc. (A.C.E.E.), electrical consultants will provide design services for the new modular classroom building and site improvements for the San Leandro Adult School. The Old Cancelled Project San Leandro Adult School Phase 3 Project was designed in 2007/2008 and approved by DSA in 2009. However, it was put on hold and was never taken out to bid. The original design budget for this original project was $93,000, or 18.6% of the construction budget. To get the project to DSA approval the District spent 72% of the $93,000 design budget or $67,000 on the previous original design and DSA approval effort with the design team. The District swept the Adult School carryover funding (designated for the bid, construction and closeout phases of the modular classroom project) during the 2008/2009 year due to the economic downturn and funding crisis. The DSA project approval was extended, upon written request by the District and the old project team to DSA, on three (3) separate occasions until DSA would no longer extend the plan approval due to the implementation of the new California Building Code. The project was officially cancelled in 2011/2012. The New Project The District and the Adult School Administration are now recommending that a new project be created and funded to add an additional modular classroom to the existing campus. Some of the effort that the architect and programming and design performed can be salvaged (70%), but since there is new California Building, and the architect needed to get new sub-consultants onboard because the old consultants are no longer available to perform services, the architect?s scope of services will include revising and updating the previously 2009 DSA approved (but no longer DSA approved) set of drawings and specifications and updating the documents as required. They will coordinate with a new modular building manufacturer while they develop a brand new set of modular drawings. Due the project being delayed and then cancelled, the previous modular manufacturer?s piggyback contract is now past term and expired. The architect will work from the previous program and design of a 36'x40' modular building on a concrete foundation with a crawl space. Site improvements will include addition of a fire hydrant and paving around the new modular building. The drawings and specifications will need to be modified to meet the current building code where necessary and be coordinated with the new modular classroom documents for resubmittal to DSA for approval as a new project. In addition to the Construction Document Phase services, the architect will assist in the Bidding Phase, Construction Phase, and Project Close-out services. The total fee of $48,000 represents 9.6% of the $500,000 estimated construction costs. Contract Summary Amend. # Description Amendment Amount Contract Running Total Total Contract Increase 0 Original contract n/a $651,000 n/a 1 Structural engineering for rooftop units $34,100 $685,100 5.2% 2 Additional Mechanical /Electrical engineering $5,720 $690,820 6.1% 3 Structural engineering for closet seismic anchoring $1,650 $692,470 6.4% 4 Increased ADA access, post & beam, activity rm. $50,520 $742,990 14.1% 5 Add shops to Painting & Lighting project $20,000 $762,990 17.2% 6 Remove worn out & failed seating, new flooring $5,500 $768,490 18.0% 7 Additional Architectural Services for the Adult Modular Classroom and associated site work $48,000 $816,490 25.0% Budget Summary SLUSD Muir Adult School Modular Classroom Project Soft Cost Budget $125,000 Hard Cost Budget Construction Construction Contingency $475,000 $25,000 $500,000 Project Contingency $25,000 Total Project Budget $650,000

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #7 - Jeffery E. Wong, Architects PDF · 31.8 KB ViewOpen Amendment #7 - Jeffery E. Wong, ArchitectsDownload Amendment #7 - Jeffery E. Wong, Architects

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Fiscal Impact

Inspector of Record services are paid by Measure B, Measure M and Measure B Savings. This project is funded by Measure B Savings.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #6, in the amount of $16,400, to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Adult School Modular Classroom project.

Background Information

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices helps assure consistency, continuity, and integrity throughout the projects. On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment #1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved amendment #2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools On September 7, 2011, the Board approved amendment #3 to include: New portable classrooms at Lincoln High School Modifications to a portable classroom for the Adult School On February 28, 2012, the Board approved amendment #4 to include: John Muir MS classroom paint & lights (B) Garfield ES classroom paint & lights (B) Monroe ES classroom paint & lights (B) McKinley ES classroom paint & lights (B) Washington ES classroom paint & lights (B) Fred T. Korematsu Lunch Shelter modifications (B) SLHS CTE phase 2 (B) Pacific Sports Complex & Burrell Field (M) SLHS Pool Facility (M) SLHS Athletic Fields (M) Lincoln HS Athletic site improvements (M) Lincoln HS renovations (B) Lincoln HS multipurpose building (BS) On February 5, 2013, the Board approved amendment #5 to include: John Muir MS Field (M) Bancroft MS Par Course (M) Wilson ES Athletic (M) Seven ES Athletic (M) Madison ES Additional Restroom(s) (BS) Madison ES Modernization (BS) SLHS Modernization (BS) John Muir Middle School Modernization (BS) Wilson ES Modernization (BS) Washington ES Classroom Site (BS) Washington ES Classroom Buildings(BS) *B = Measure B; M = Measure M; BS = Measure B Savings This Amendment #6 adds inspection services associated with an additional summer 2013 project, the Adult School Modular Classroom Building, funded through Measure B Savings, to the contract for IOR services with Jerome R. Zalinski. SUMMARY OF SERVICES Project Description Fee 1 John Muir MS / Adult School Classroom Building $16,400 Total $16,400 CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720 Amendment #4 $449,250 $1,105,970 Amendment #5 $273,090 $1,379,060 Amendment #6 $16,400 $1,395,460

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #6 - IOR Agreement with Zalinski PDF · 109.6 KB ViewOpen Amendment #6 - IOR Agreement with ZalinskiDownload Amendment #6 - IOR Agreement with Zalinski

Link to this item

Fiscal Impact

Professional Services are paid through local Measure B Bond and State grant funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #9 in the amount of $17,760 to the Vista Environmental Consulting Professional Services Agreement to provide Remediation Oversight at the Madison Elementary School/District Office project.

Board Committee

Facilities and Technology Committee: March 20, 2013

Background Information

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond. The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects. Subsequently, the Board approved: Amendment #1 on November 6, 2008, in the amount of $88,610 Amendment #2 on November 17, 2009, in the amount of $25,000 Amendment #3 on February 8, 2011, in the amount of $28,750 Amendment #4 on March 1, 2011, in the amount of $186,610 Amendment #5 on November 1, 2011, in the amount of $60,110 Amendment #6 on January 10, 2012, in the amount of $7,000 Amendment #7 on January 10, 2012, in the amount of $7,000 Amendment #8 on January 29, 2013, in the amount of $78,670 This amendment #9, in the amount of $17,760, provides Remediation Oversight at the Madison District Office. Contract Summary Description & Site(s) Item Amount Contract Running Total Original Contract Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects 0 $61,690 Amend. #1 Hazardous Materials Assessment, Remediation Design, and Remediation Oversight Services for the Bancroft Middle School Roof and Heat Replacement Project, Garfield Restroom Renovation and Monroe Restroom Renovation Projects $88,610 $150,300 Amend. #2 Additional remediation oversight and testing for Bancroft Middle School Heating and Roofing Project $25,000 $175,300 Amend. #3 Remediation oversight and testing for San Leandro High School Career Technical Education Project $28,750 $204,050 Amend. #4 Additional remediation oversight and testing for Measure B summer 2011 projects $186,610 $390,660 Amend. #5 Additional remediation oversight and testing for Measure B summer 2012 projects $60,110 $450,110 Amend. #6 Additional remediation oversight and testing for Wilson ES Floor removal at 6 classrooms and the kitchen $ 7,000 $457,110 Amend. #7 Additional remediation oversight and testing for phase one of the SLHS CTE project $7,000 $464,110 Amend. #8 Hazardous Materials Assessment Survey, Remediation Design, and Remediation Oversight services for the Muir Middle School Modernization, Wilson Elementary School, Washington Elementary School (classroom building demolition and replacement), Madison Elementary School and San Leandro High School Modernization $78,670 $542,780 Amend. #9 Remediation Oversight at the Madison Elementary School/District Office Modernization $17,760 $560,540

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #9 - Vista Environmental Consultants PDF · 123.8 KB ViewOpen Amendment #9 - Vista Environmental ConsultantsDownload Amendment #9 - Vista Environmental Consultants

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Fiscal Impact

The project is funded by Measure M Local Bond funds. This change order #4 represents an increase of $59,755 or 0.46% to the previous contract amount and brings the total revised contract amount to $13,029,241. This revised contract amount a still a net decrease of $470,759 from the original contract amount of $13,500,000. The project remains well within the hard cost budget of $14,175,000.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Change Order #4, in the amount of $59,755.00, to the Construction Contract with Zolman Construction & Development, Inc. for the SLUSD Pacific Sports Complex and Burrell Field Project.

Board Committee

Facilities and Technology Committee: March 20, 2013

Background Information

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field. AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012, in the amount of $13,500,000. Change Order #1, a deductive change order, in the amount of <$646,387>, was approved by the Board of Education on July 17, 2012. Prior to awarding the contract, the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs. To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects, Harris & Associates and the contractor, Zolman Construction, which resulted in Change Order #1. Change Order #2, in the amount of $23,549, was approved by the Board of Education on November 6, 2012, to address unforeseen conditions i.e. demolition of additional concrete curb footage, additional sanitary sewer line, removal and disposal of asbestos, and removal of two concrete pads not shown on plans. Change Order #3, approved by the Board of Education on December 4, 2012, in the amount of $92,324.30, for the removal and disposal of additional asphalt paving containing asbestos ;and for the drilling of an additional 180 feet in depth for the irrigation well per the Geo Consultant . Change Order #4, in the amount of $59,755, will address field conditions, and provide value, flexibility and functionality. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $13,500,000 $13,500,000 0% CO #1 -$646,387 $12,853,613 -4.8% CO #2 $23,549 $12,877,162 0.18% CO #3 $92,324 $12,969,486 0.90% CO #4 $59,755 $13,029,241 0.46% Budget Summary SLUSD Pacific Sports Complex and Burrell Field Project Soft Cost Budget $4,252,000 Hard Cost Budget Construction Construction Contingency $13,500,000 $675,000 $14, 175,000 Project Contingency $0 Total Project Budget $18,427,000

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Change Order #4 - Zolman Construction & Development Inc. PDF · 116.2 KB ViewOpen Change Order #4 - Zolman Construction & Development Inc.Download Change Order #4 - Zolman Construction & Development Inc.

Link to this item

Fiscal Impact

Donated by Reynolds and Brown, and installed as part of the SLUSD Pacific Sports Complex and Burrell Field project budget.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Accept the donation of the Pacific High ?P? and the donor identification plaque/nameplates for the SLUSD Pacific Sports Complex and Burrell Field.

Board Committee

Facilities and Technology Committee: March 20, 2013

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the renovation of the San Leandro Unified School District Pacific Sports Complex and Burrell Field. One historic item of interest is the letter ?P? from the Pacific High School Gymnasium, which was preserved by Reynolds and Brown and is currently on display in the firm?s San Leandro office. Reynolds and Brown are proud to donate the ?P? on the condition that we allow them to have a small, non-invasive plaque/nameplate that reads, ?Donated by Reynolds and Brown.? After discussion, the firm is also willing to pay for the manufacture of an identical plaque/ nameplate that reads, ?Pacific High School Gym Floor circa 1963?. (Sample attached). The Pacific High "P" is a treasured piece of memorabilia for former students and families of Pacific High School. Staff has discussed the best location for the Pacific ?P? with AEDIS Architecture and Planning, and it will be installed in the ticket booth, visible to those purchasing tickets and protected from weather.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Pacific High "P" Sign and Plaque Design PDF · 255.2 KB ViewOpen Pacific High "P" Sign and Plaque DesignDownload Pacific High "P" Sign and Plaque Design

Link to this item

Fiscal Impact

Funded through Measure M, and included in the SLUSD Pacific Sports Complex and Burrell Field project budget.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the design for the SLUSD Pacific Sports Complex & Burrell Field dedication plaque.

Board Committee

Facilities and Technology Committee: March 20, 2013

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the renovation of the San Leandro Unified School District Pacific Sports Complex and Burrell Field. To celebrate this crowning achievement, the District will be holding a dedication ceremony (date still to be determined). Attached for the Board?s consideration is a plaque design, based on designs approved for the Fred T. Korematsu Campus and the Arts Education Center (funded through Measure B, the $109 million school facilities bond passed in 2006). The cost of the plaque is included in the project budget.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Dedication Plaque Design PDF · 21.9 KB ViewOpen Dedication Plaque DesignDownload Dedication Plaque Design

Link to this item

Fiscal Impact

$5,459.96, funded through Measure M.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Rental Contracts dated January 31, 2013, February 1, 2013, February 26, 2013, and March 20, 2013, for use of City of San Leandro fields during the displacement of the San Leandro High School Softball and Baseball teams during the renovation/replacement of the existing Swim Center, Track & Fields.

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the San Leandro Unified School District Pacific Sports Complex and Burrell Field, the renovation of a new track and field at John Muir Middle School, projects at all school sites throughout the District, and the replacement of the existing obsolete swim center, track and fields located on the San Leandro High School campus with new facilities that meet current standards and program needs. Replacement of the existing swim center, track and field displaces our sports teams and necessitates the need to find alternative athletic fields and facilities. On August 16, 2012, the Board of Education approved the Chabot College invoices for the use of Chabot?s fields for SLHS Varsity, Junior Varsity and Freshman Football practice On February 5, 2013, the Board of Education approved the Chabot College and the Chabot College Invoice for use of the Chabot College Pool. Summary of City of San Leandro Rental Contracts Below is a table summarizing the four City of San Leandro rental contracts for use of their fields during the 2013 Spring Baseball and Softball season. The season will end in May 2013 and next year, our teams will be able to use the new fields. Contract # Date Sport Parks/Fields Time-frame Cost #16106 1/31/13 Softball Thrasher Park 2/4/13- 5/31/13 $680.00 #16111 2/1/13 Baseball Stenzel Park Fields 1 & 2 2/4/13- 5/31/13 $1,660.00 #16064 2/28/13 Softball Thrasher Park 2/20/13- 5/9/13 $1929.96 (includes $250 damage deposit) #16063 3/20/13 Baseball Pacific Recreation Complex /San Leandro Ball park 2/23/13-5/16/13 $1,190.00 (includes $400 damage deposit) Total $5,459.96

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Rental Contracts (4) PDF · 402.3 KB ViewOpen Rental Contracts (4)Download Rental Contracts (4)

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

Link to this item

To

Cindy Cathey Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Adopt the Declaration of Need for Fully Qualified Educators

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

A Declaration of Need must be approved at a public meeting of the Board of Education certifying that there is an insufficient number of certificated persons who meet the district's specified employment criteria for the positions listed on the attached form. The Declaration of Need allows the District to hire fully credentialed teachers in the shortage areas of Mathematics, Science, Special Education and CLAD. The District is declaring that it has implemented a process for conducting a diligent search that includes distributing job announcements, and contacting college and university placement centers. The District is also certifying that it made a reasonable effort to recruit fully credentialed teachers. Upon Board approval of the recommendation, documents will be forwarded to the Commission on Teacher Credentialing. The Declaration remains in force until June 30, 2013.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Declaration of Need PDF · 165.0 KB ViewOpen Declaration of NeedDownload Declaration of Need

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

The Board discussed and considered the closure of the Evergreen Avenue gate at the southeast corner of the San Leandro High School baseball field. This items initially appeared at an earlier Board meeting, but was tabled by the Board, in order to allow neighbors and community stakeholders, including students, principal and law enforcement, ample time to voice their concerns. PUBLIC COMMENTS Neighbors Cathy Costa, Holly Costa, Francine Kring, Kathe Frates, MaryAnn Frates, Brad Gardiner, Carolyn Escorcio, Steven Buscovich, Richard Cook, Sylvia Riley, Angelo Pietroforte and San Leandro High School Principal Linda Granger addressed the Board regarding closing the Evergreen gate at the southeast corner of the San Leandro High School baseball field. While there are pros and cons to both sides of the issue, the majority of the Board felt that they had received enough information to make their decision to close the gate, several stating that "safety trumps convenience" and reassuring those who wanted the gate open that the community will still have access to the track and field through other entrances. Following the discussion, Trustee L?pez made the motion and Trustee Carey seconded the motion to approve closure of the Evergreen Avenue Gate at the Southeast Corner of the San Leandro High School Baseball field, with the addition that there is access for fire and emergency response teams in the event of an emergency.

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; No Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve Closure of the Evergreen Avenue Gate at the Southeast Corner of the San Leandro High School Baseball Field.

Board Committee

Facilities and Technology Committee: February 20, 2013

Background Information

On November 2, 2010, the San Leandro voters approved Measure M, the $50.1 million school facilities bonds to improve aging and deteriorating sports fields and facilities. One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center, Track and Field Project, which is currently under construction. Discussion over whether or not to allow access onto the campus from the southeast corner of baseball field at Evergreen Avenue has resulted in two petitions: one signed by neighbors advocating for the closure of the gate; and one signed by neighbors advocating for keeping the gate open during the day. On February 20, 2013, a group of five citizens attended the Board Facilities & Technology Committee meeting to present a petition (signed by approximately 73 neighbors) advocating closure of the gate. One home owner cited many reasons to shut down the access, including: Safety issues and vandalism Dogs ruining the grass area Cars from those visiting the campus and using this entrance blocking neighbors? driveways School kids using this egress point to cut classes The Facilities & Technology Committee, staff and the SLHS administrators acknowledged and shared these same concerns. On March 5, 2013, The Board of Education had a recommendation to close Evergreen gate on the agenda. However, the second petition, advocating that the gate remain open, began to circulate and neighbors made public comment urging the Board to not close the gate. The Board of Education agreed to table the item in order to allow staff to consider all options, and to allow neighbors an opportunity to voice their concerns. There are pros and cons for closing the gate. However, with the renovation currently taking place at the campus, and installation of a brand new grass field, this is an opportune time for the District to permanently close the southeast access to the campus except for emergency vehicles. If the Board directs staff to close the gate, staff will start the process of sending notices to the impacted area and surrounding neighbors regarding the closure of the gate, with notification by April 2013.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Link to this item

Fiscal Impact

Unknown at this time.

To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib explained that recognizing the increased cost to operate the Pacific Sports Complex and Burrell Field, as well as the potential for revenue generating opportunities, the staff is researching and considering various advertising and sponsorship opportunities, including an "electronic billboard". She further explained that the adoption of the resolution of intention (ROI) to consider any and all proposals is one of the first steps in the process per Education Code 17521 that the District Board of Education is required to complete before advertising and sending proposals out.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Adopt Resolution No. 13-19 Resolution of Intention of the Governing Board of the San Leandro Unified School District to Consider Proposals for Joint Occupancy Agreement and Lease.

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including renovations and upgrades of all elementary school athletic exteriors (i.e. playgrounds); the renovation of the San Leandro High School Swim Center, Field and Track; a new track and field at John Muir Middle School; and renovation of the Pacific Sports Complex and Burrell Field. Recognizing the increased cost to operate the new facility, as well as the potential for revenue generating opportunities, staff is researching and considering various advertising and sponsorship opportunities, including an ?electronic billboard.? The steps for establishing a Joint Occupancy Agreement are as follows: 1. Prepare a Request For Proposal (RFP) . Prepare an RFP to potential vendors, inviting them to propose entering into a joint occupancy agreement with the District. This will include a form of joint occupancy agreement. 2. Prepare and have the Board adopt a Resolution of Intention . Before advertising and sending proposals out, Education Code, Section 17521 requires the District?s Board to adopt a resolution declaring its intention (ROI) to consider any and all proposals. The ROI will have detailed information about the property, and the time and place of the meeting at which ?the board shall receive and consider all plans or proposals submitted.? 3. Publish the ROI and send out Proposals . As soon as practicable after the Board adopts the ROI, Education Code Section 17522 requires the District to publish the ROI once a week for three (3) weeks, as well as send to any interested vendors. 4. Hold the Public Hearing advertised in the ROI. This meeting must be not less than ninety (90) days after adoption of the ROI. The District?s Board must consider all proposals submitted. 5.Board Approval and State Board of Education (SBE) Approval. California Education Code, Section 17524(a) states the Board can ?enter into a contract? at this time but that it shall not enter into a contract ?until the governing board has submitted the proposal to the State Board of Education [SBE], and the [SBE] has approved the proposal.? To do this, the District will: a. Pre-notify SBE representatives a month or so before the Board meeting to let them know what the District is doing, the time constraints, and the expected date the District will send them the successful vendor's proposal and the contract. b. Asking the Board to delegate approval of the contract to the Superintendent or designees so that staff can get the agreement started as soon as SBE approval is obtained. Strictly enforcing the requirement in Section 17524(a) that states, ?The [SBE] shall, within 45 days of the date of submission, notify the governing board of its approval or disapproval.? Staff is recommending adoption of Resolution No. 13-19 , Resolution of Intention of the Governing Board of the San Leandro Unified School District to Consider Proposals for Joint Occupancy Agreement and Lease.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Resolution #13-19 - Resolution of Intention PDF · 152.1 KB ViewOpen Resolution #13-19 - Resolution of IntentionDownload Resolution #13-19 - Resolution of Intention
• California Education Code Section 17521 PDF · 89.3 KB ViewOpen California Education Code Section 17521Download California Education Code Section 17521
• Exhibit A PDF · 217.3 KB ViewOpen Exhibit ADownload Exhibit A

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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To

Cindy M. Cathey, Superintendent

Minutes

The Board received for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: January - March 2013.

Quick Summary / Staff Recommendation

Receive for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: January ? March 2013

Policy / Code

California Education Code Section 35186 and 17002

Background Information

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period January ? March 2013, the District did receive 2 facility complaints. Both complaints expressed concern that the restrooms at Muir and SLHS were not cleaned following Saturday School or other Saturday events. While it was determined that based upon Education Code 35186 and 17002, there was no Williams' violation. However, steps will be taken to ensure that the restrooms are visbily clean and stocked after their use on Saturdays and they will be cleaned on the Monday following their Saturday use.

From

Debbbie Wong, Assistant Superintendent, Educational Services

Attachments

• Jan-March2013Complaint Word · 69.4 KB Open Jan-March2013ComplaintDownload Jan-March2013Complaint

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To

Cindy M. Cathey, Superintendent

Minutes

The Board received for information the Notice of Exemption for the Washington Elementary School Portable Classroom Replacement project.

Quick Summary / Staff Recommendation

Receive for information the Notice of Exemption for the Washington Elementary School Portable Classroom Replacement project.

Board Committee

Facilities and Technology Committee: March 20, 2013

Background Information

In July 2006, the Board identified a list of bond projects in the amount of $109 million. That list of bond projects became the list of Board approved bond projects to be funded from Measure B, which was passed by voters in November 2006. With the exception of the Open Space Project, all bond projects listed on the original list are scheduled to be completed by 2012. As of June 30, 2011, the Measure B bond program has realized savings from projects completed under budget, State Matching Funds, Qualified School Construction Bonds (QSCB), Redevelopment Agency (RDA) funds, and interest in the amount of approximately $27 million. The amount may go higher after all projects have been completed. Subsequently, the Board of Education has approved additional projects to be funded out of the Measure B Savings. Below are the Board meetings where additional projects have been approved, and the total amount: July 19, 2011 $16,988,500 August 2, 2012 $ 8,219,400 Total $25,197,900 One of the Measure B Savings projects is the Washington Elementary School Portable Classrooms Replacement, in the amount of $2,300,000, approved by the Board of Education at the August 21, 2012 meeting. At the December 11, 2012, Board meeting, the Board approved the purchase and installation of modular classroom buildings at Washington Elementary School instead of portables, as originally designed. As you can see from the chart below, moving from portables to modular buildings has many benefits, including more than doubling the life of the buildings: Portable Classroom Modular Building Flat Roof Standing Seam Roof (with higher pitch) Plywood Floor (hollow sound, etc.) Concrete floor (more substantial) Tongue and Groove Siding Stucco (more durable) 20-25 year life span 50+ life span Under the California Environmental Quality Act (CEQA), if a proposed project meets the criteria for an exemption, an agency can apply and file a Notice of Exemption in lieu of conducting an Environmental Impact Report (EIR) or a Notice of Intent to File a Mitigated Negative Declaration. Based on a report by our land use and environmental planning consultant, Placemakers, the proposed project qualifies as a Categorical Exemption: Class 2, Section 15302 Replacement or Reconstruction. Attached is the Notice of Exemption for the Washington Elementary School Portable Classroom Replacement Project. Exhibit A provides a project description, and Exhibit B identifies reasons for the Exemption.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Notice of Exemption - County Clerk PDF · 124.7 KB ViewOpen Notice of Exemption - County ClerkDownload Notice of Exemption - County Clerk
• Notice of Exemption - Office Planning & Research PDF · 124.7 KB ViewOpen Notice of Exemption - Office Planning & ResearchDownload Notice of Exemption - Office Planning & Research

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Minutes

Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Regular Board Meeting - April 9, City Council Chambers Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 9:30 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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