Regular Board Meeting

Quick Summary / Staff Recommendation

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

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Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Minutes

President Prola noted that the Facilities/Technology Committee meeting scheduled for July 3 was cancelled, so she asked that agenda item 8a, Facilities/Technology Committee report, be pulled from the agenda. She also requested that the San Leandro City Council presentation follow the Citizens Bond Oversight Committee Annual Report. With those changes, the Agenda was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the agenda for the Regular Board Meeting held on July 16, 2013.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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Minutes

San Leandro Mayor Stephen Cassidy and David Baum, City of San Leandro Finance Director, presented the Board of Education with a check in the amount of $1.25M which represents the loan given by the San Leandro City Council to the District for the purchase of the Girls. Inc. building. This loan will allow the District to develop a school-based health center which is generously made possible through the work of County Supervisor Wilma Chan. This low interest loan is yet another example of how the City Council implements its goal to support local schools. The District is grateful for the strong partnership that exists between the City of San Leandro and the school district. Mayor Cassidy expressed enthusiasm for this important project and how the loan will benefit the entire community.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District David Baum, City of San Leandro Finance Director, will present the Board of Education with a check in the amount of $1.25M which represents the loan given by the San Leandro City Council to the District for the purchase of the Girls. Inc. building. This loan will allow the District to develop a school-based health center which is generously made possible through the work of County Supervisor Wilma Chan. This low interest loan is yet another example of how the City Council implements its goal to support local schools. The District is grateful for the strong partnership that exists between the City of San Leandro and the school district.

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Minutes

Chair Deborah Cox and Steve Parker, of the Citizens? Bond Oversight Committee (CBOC), presented the CBOC?s Annual Report to the Board and the community. The report included an overview of the Committee?s responsibilities, which includes providing oversight to both Measure B and Measure M bond measures, updates on the Measure B and Measure M Bond projects, and a report on the 2011-2012 Measure B and M Performance Audit, conducted by Vavrinek, Trine, Day and Co., LLP (VTD). Ms. Cox reported that VTD confirmed that all expenditures were valid bond expenditures, properly assigned and coded and spent for purposes approved under the relevant California Education Code 15282, concluding that San Leandro Unified School District expended Measure B & Measure M bond funds for the year ending June 30, 2012 only for the purpose approved by the voters, in accordance with the law. This marks the fifth year in a row that the District received a 100% rating! The Board thanked the Citizens Bond Oversight Committee for all the work they do for the students and District, adding "Keep up the good work!" The Board and Superintendent also congratulated Ms. Cox for being selected by California State Assemblymember Rob Bonata as "Woman of the Year" for the 18th Assembly District, which includes the communities of Oakland, Alameda and San Leandro.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District Chair Deborah Cox and Steve Parker, of the Citizens? Bond Oversight Committee (CBOC), will present the CBOC?s Annual Report to the Board and the Community. The report will include an overview of the Committee?s responsibilities, which includes providing oversight to both Measure B and Measure M bond measures, updates on the Measure B and Measure M Bond projects, and a report on the 2011-2012 Measure B and M Performance Audit.

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Minutes

Associate Superintendent of Business and Operations, Song Chin-Bendib; John Dominguez, Director of Bond Projects; Robin Michel, Communication Outreach Specialist, and Kurt Weidmann, Program Manager with Harris and Associates, provided a Facilities and Construction presentation to the Board that included an overview of the three District Bonds (Measure A, B, & M), and a more in-depth overview of Measure B and Measure M, including projects completed, and those currently underway, funding sources for each, and information on the final bond issuance, which will close August 1, 2013. Highlights of the presentation included: Measure B All original new construction projects have been completed All original modernization projects have been completed State Matching Funds made it possible for the District to Purchase 9th grade campus land Increase Arts Education Center (AEC) theater seats to 550 seats Purchase PG&E parking lot land Create the Career Technical Education Center Create the Business Academy Phase I Measure B Savings Projects Voluntary seismic upgrades Windows and skylights replacements Washington Elementary School Modular Classrooms Project Madison Elementary School/District Office modernization Exterior doors Lincoln High School large classroom (multi-purpose) building School-Based Health and Wellness Center Funding sources included the City of San Leandro loan to purchase the Girls Inc. building; Alameda County Health Care Services Agency grant; Measure B Savings (grant match) along with Alameda County Behavioral Health Care Services Agency; Center for Heath Schools and Communities, and others... The District will take possession of the building by the end of July 2013 Phase II Measure B Savings Projects are on schedule, on budget and include: Seismic retrofits of District facilities Adult School Modular building Facility improvements that could improve safety and security High priority deferred maintenance needs Wireless technology needs to get all school up to a District standard All Measure B Savings Projects, Phase I and Phase II, are expected to be completed by the end of 2014, noting that completion of the school-based health center may extend into 2015 due to planning, programing, and construction. Measure M Projects 2013 SLUSD Pacific Sports Complex and Burrell Field SLHS Swim Center , track and field Electronic Billboard at Burrell Field John Muir Middle School sports field with synthetic turf and track Bancroft Middle School parcourse Athletic exteriors, including new playground equipment and resilient surfacing at all elementary schools 2014 District-wide fencing and security lights Sustainability/Solar projects The Board thanked staff for providing a thorough overview of the progress of the Bond projects, adding that this is "an exciting time for San Leandro," and "it is great to see the projects come to fruition in a timely manner and within budget." They acknowledged the construction crew and those who worked on preparing Burrell Field for the first graduating class this past June. A concern was raised regarding construction debris and equipment at the school sites. Recognizing that although the facilities are closed and fenced off, people still manage to access the facilities after hours, adding that if excess debris is disposed of and equipment is in a secure place, it will be safer for the District, liability wise, and for the members of the community. Superintendent McLaughlin thanked the team, for all of their work, and acknowledged former Superintendent Cindy Cathey and Assistant Superintendent Debbie Wong for their efforts in this process, adding that "Having gone through fours years of construction at my former district, I want to thank you for getting most of the work completed before my arrival." PUBLIC COMMENT San Leandro Mayor Stephen Cassidy addressed the Board regarding the lack and/or non-existence of landscaping at the back side area near classrooms on the John Muir Middle School campus. He urged the Board to consider allocating excess funds from Measure M, which fits within the scope to improve and modernize our schools, for this project. In response, Associate Superintendent Song Chin-Bendib said that some landscaping had been completed on the eastern side of the campus with the western side (the area of concern raised by Mayor Cassidy) still needing to be addressed. Trustee Prola suggested including the project in Beautification Day in the fall. In response to Trustee Prola, Trustee Toro said that Belen Magers, John Muir Middle School Principal, indicated to him that landscaping was a targeted area for Beautification.

Quick Summary / Staff Recommendation

Goals #2: Ensure the Financial Stability and Efficiency of the District Associate Superintendent of Business and Operations, Song Chin-Bendib; John Dominguez, Director of Bond Projects; Kurt Weidmann, Program Manager with Harris and Associates, will provide a Facilities and Construction presentation to the Board that will include an update on: The Capital Improvement Program master schedule & financials, including Bond Measures B & M and other funding sources for 2013/2014 through 2014/2015 Bond Measures B & M currently under construction in 2013

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Minutes

Trustee Carey reported receipt of the following emails from June 18, 2013, to July 15, 2013. From Sukhi Sidhu regarding "Finance Committee Meeting, June 20, 2013," Finance Committee - July 30 at 6:15 p.m.,"2013-2014 Adoption Budget Report," and "Facilities and Technology Committee Agenda - July 17, 2013"; from Robin Michel regarding "Press Release: Come Walk With Us at the San Francisco Pride Parade on June 30"; "In the News: Coach Ellison Named East Bay Girls Track and Field Coach of the Year!"; and "Board Meeting Highlights: June 25, 2013"; from Carol Delton regarding "ADA Projection"; from Song Chin-Bendib regarding "ADA Projection"; from Angela Foxall regarding "FW: Letter of Complaint"; from Debbie Wong regarding "SF Pride Parade Logistics"; from Chris Zapata regarding "Congratulations and Welcome to San Leandro"; from Josie Hamilton regarding "2012-13 Annual Report - Health Services"; from Thomas Combs regarding "Time-Critical Public Park/School Playground Issue"; from Keep Music Rockin' Foundation regarding "Lenny Williams Golf Classic - Last Call for Golfers"; from Senator Corbett regarding "You're Invited: Senator Corbett Mobile Office Hours"; from Mia Ousley regarding "The Broadmoor Beacon - July/August 2013"; and from Carol Alvarez regarding "CSEA Wants to MEET You"!

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Minutes

There were no union representative reports.

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Minutes

Superintendent McLaughlin acknowledged and thanked Superintendent Cindy Cathey for all of her help making the transition seamless. He also thanked Assistant Superintendent Debbie Wong for agreeing to stay on a little longer to help with the transition for the new Assistant Superintendent position, stating, "they have truly made me feel welcome and I hope that they will continue to be involved in the School-Based Health and Wellness Center. Superintendent McLaughlin reported that his first week began with a brief introduction with the District Office staff at the E. 14th St. office, and meeting with his Cabinet. He plans on meeting with the staff at the Juniper Street office and other groups as well. The Superintendent will be participating in Keep the Music Rockin Foundation Lenny Williams Golf Classic this upcoming weekend, concluding "That it has been a great beginning, San Leandro Unified has a great staff, and I am excited to be here."

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Minutes

This was item was pulled, as the Facilities/Technology Committee scheduled to meet on July 3 was cancelled.

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Minutes

The Board approved the Consent Items.

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Special Board meeting held on June 25, 2013.

Attachments

• Special Board Meeting Minutes - June 25, 2013 PDF · 113.7 KB ViewOpen Special Board Meeting Minutes - June 25, 2013Download Special Board Meeting Minutes - June 25, 2013

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Fiscal Impact

Unknown at this time. Dependent upon state level funding for ROP programs

To

Board of Education

Quick Summary / Staff Recommendation

Approve Resolution #13-40 in support of and commitment to ongoing funding for the Eden Area Regional Occupational Program

Background Information

The District participates in the Eden Area Regional Occupational Program as part of a four-district Joint Powers of Authority (JPA) which offers our students a wide array of courses and programs that lead to college and career. Approximately 1,000 high school students participate in the ROP by taking classes on the high school campus or by attending classes at the regional center located in Hayward. Under the governor's budget which has now been signed into law, ROP funds have been given a reprieve by not being incorporated into the Local Control Funding Formula for the next two years. Resolution #13-40 declares the Board of Education's continued support for the ROP program by committing to NOT sweeping the ROP funds and doing what is needed to ensure that the ROP program is protected and not incorporated into the Local Control Funding Formula (LCFF)before the end of the two year reprieve period. This resolution represents a formal commitment by the Board of Education to do all that is within its authority to protect and maintain the ROP program currently serving our students.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution #13-40 Continued Support for California's ROCPs PDF · 51.6 KB ViewOpen Resolution #13-40 Continued Support for California's ROCPsDownload Resolution #13-40 Continued Support for California's ROCPs

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To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #13-41 Mid-Year Revision - Signature Card - Authorized Agents on Payroll Warrants and Disbursements.

Board Committee

Non Applicable

Policy / Code

Education Code Sections 42632 and 42633

Background Information

Pursuant to Education Code Section 42632 for K-12 Education and Section 85232 for community Colleges, each order drawn on the funds of our school district shall be signed by at least a majority of the members of the governing board of the district or by a person(s) authorized by the governing board to sign orders in its name. This resolution reflects changes in District Personnel and amends those designated to sign on the payroll warrants and disbursements to the Alameda County Superintendent of Schools: Remove : Cindy M. Cathey, former Superintendent Add : Mike McLaughlin, Ed.D., Superintendent Change of Titles : Song Chin-Bendib, Associate Superintendent, Business and Operations John Thompson, Assistant Superintendent, Human Resources

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution #13-41 Mid-Year Revision-Signature Card Payroll Warrants & Disbursements PDF · 52.9 KB ViewOpen Resolution #13-41 Mid-Year Revision-Signature Card Payroll Warrants & DisbursementsDownload Resolution #13-41 Mid-Year Revision-Signature Card Payroll Warrants & Disbursements

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To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #13-42 Mid-Year Revision - Signature Card - Authorized Agents on Official Documents and Reports.

Board Committee

Non Applicable

Background Information

The San Leandro Unified School District occasionally must provide signature approval on certain official documents and reports, including local, State and Federal reports, such as Transportation, Attendance, and Class Size Reduction; and this resolution supersedes all previous resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void. The resolution reflects the following changes in District Personal and amends those designated to sign on Official Documents and Reports: Remove : Cindy M. Cathey, former Superintendent Add : Mike McLaughlin, Ed.D., Superintendent Change of Titles : Song Chin-Bendib, Associate Superintendent, Business and Operations John Thompson, Assistant Superintendent, Human Resources

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution #13-42 Signature Card Official Documents & Reports PDF · 46.3 KB ViewOpen Resolution #13-42 Signature Card Official Documents & ReportsDownload Resolution #13-42 Signature Card Official Documents & Reports

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Attachments

• Certificated Personnel Report PDF · 80.3 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 9.5 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

There is no fiscal impact to the general fund.

To

Mike McLaughlin, Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the student teaching agreements with Saint Mary?s College of California, University of San Francisco and Patten University.

Board Committee

Not applicable

Policy / Code

District Goal #4

Background Information

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested for student teaching agreements with Saint Mary?s College of California for August 15, 2013 to August 14, 2014, University of San Francisco for May 20, 2013 to June 30, 2017 and Patten University for August 15, 2013 to August 14, 2015.

From

John Thompson, Ed.D., Asistant Superintendent of Human Resources

Attachments

• Student Teaching Agreement - Saint Mary's College PDF · 244.3 KB ViewOpen Student Teaching Agreement - Saint Mary's CollegeDownload Student Teaching Agreement - Saint Mary's College
• Student Teaching Agreement - University Of San Francisco PDF · 255.6 KB ViewOpen Student Teaching Agreement - University Of San FranciscoDownload Student Teaching Agreement - University Of San Francisco
• Student Teaching Agreements - Patten University PDF · 179.9 KB ViewOpen Student Teaching Agreements - Patten UniversityDownload Student Teaching Agreements - Patten University

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To

Mike McLaughlin, Ed. D, Superintendent

Quick Summary / Staff Recommendation

Approve the Mid-Alameda County Special Education Local Plan Area (SELPA)Plan

Board Committee

MAC-SELPA Regional Policy Board

Background Information

The Special Education Local Plan Area (?SELPA?) planning process was established in California in 1974. The construct splits the state into areas of responsibility for special education services and some oversight activities. SLUSD belongs to the Mid-Alameda County (MAC) SELPA, which also includes Hayward USD, San Lorenzo USD, and Castro Valley USD. Castro Valley is the MAC SELPA coordinating district. SELPAs are required to update their local plans when needed. The last time the plan was updated was in 2006. The SELPA members decided last year to update the plan. This work was carried out by a group of educators and parents from all participating districts, and has now been completed. Each district is required to get Board approval in order to take part in the plan's implementation. Attached is the MAC SELPA Local Area Plan for your consideration.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Mac Selpa Local Plan PDF · 474.3 KB ViewOpen Mac Selpa Local PlanDownload Mac Selpa Local Plan

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Fiscal Impact

None to the General Fund; District will seek reimbursement with First 5 Alameda County not to exceed $47,856 for Summer 2013 program and $56,983 for Summer 2014 program.

To

Mike McLaughlin, Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and First 5 Alameda County for the Summer Pre-Kindergarten Program for Summer 2013 and Summer 2014

Background Information

First 5 Alameda County has approved a Strategic Plan for a comprehensive system of early intervention services for children and families in Alameda County. One key component of the First 5 plan is to support the school readiness of children, their future success in school and family functioning. For the last two years, the district entered into partnership with First 5 Alameda County to offer a highly successful summer pre-kindergarten program at our designated summer school site, Jefferson Elementary School. This program includes a 5-week summer program for 18 per class of incoming Kindergarten students who have not attended preschool. There is also a parent education component once a week focused on providing information related to a successful transition into Kindergarten in the fall. Due to our tremendous efforts in accomplishing a successful program the last two years, First 5 Alameda County has approved us for 3 pre-kindergarten classes for 54 incoming Kindergarten students this summer and 4 pre-kindergarten classes for 72 students in the summer of 2014, providing each student with a wonderful opportunity for Kindergarten readiness. The enclosed contract is for 3 summer classes for this summer 2013 and for 4 summer classes next summer 2014. First 5 Alameda County will provide funding not to exceed $47,856 for 2013 and $56,983 for summer 2014 for a total of $104,839 for the two summers. This funding will provide salaries for the teachers and para-educators, instructional materials, and parent education. For additional information, please see Exhibit A1 for program description and performance requirements.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• First 5 Contract 2013-15 PDF · 209.6 KB ViewOpen First 5 Contract 2013-15Download First 5 Contract 2013-15

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Fiscal Impact

$ 84,855.50 - Special Education funds.

To

Mike McLaughlin, Ed.D, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2013-2014 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2013-2014. Student # DOB Cost Location # 1 11/16/01 $2,970.00 Children?s Learning Center (2012-2013 Addendum) # 2 06/27/06 $79,977.50 Morgan Autism Center # 3 02/08/97 $1,908.00 Seneca Family of Agencies Total $84,855.50

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Children's Learning Center PDF · 99.0 KB ViewOpen Children's Learning CenterDownload Children's Learning Center
• Morgan Autism Center PDF · 281.2 KB ViewOpen Morgan Autism CenterDownload Morgan Autism Center
• Seneca Family of Agencies PDF · 100.3 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies

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Quick Summary / Staff Recommendation

Ratify June payroll in the amount of $6,120,757.90.

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Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50279995 - #88-50288639 in the amount of $4,773,127.09..

Attachments

• Bill Warrants PDF · 870.5 KB ViewOpen Bill WarrantsDownload Bill Warrants

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Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for May and June, 2013.

Attachments

• Intra-Budget Transfer - May 2013 PDF · 376.4 KB ViewOpen Intra-Budget Transfer - May 2013Download Intra-Budget Transfer - May 2013
• Intra-Budget Revision - May 2013 PDF · 1.8 MB ViewOpen Intra-Budget Revision - May 2013Download Intra-Budget Revision - May 2013
• Intra-Budget Transfer - June 2013 PDF · 350.6 KB ViewOpen Intra-Budget Transfer - June 2013Download Intra-Budget Transfer - June 2013
• Intra-Budget Revision - June 2013 PDF · 1.5 MB ViewOpen Intra-Budget Revision - June 2013Download Intra-Budget Revision - June 2013

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Fiscal Impact

Legal fees will be paid out of Measure B and Measure M Bond funds and only spent as needed.

To

Mike McLaughlin Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the agreement with Orbach, Huff & Suarez LLP for the 2013-2014 school year for Measure B and Measure M issues.

Policy / Code

Ed. Code 33129 and 42127

Background Information

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District?s needs. In this search, staff has identified Orbach, Huff & Suarez LLP as having the legal expertise necessary to assist the District in dealing with Measure B and Measure M Project contracts, Project Stabilization Agreements (PSAs) and any other issues related to the two bond measures. Phil Henderson, the legal counsel from Orbach, Huff & Suarez LLP (OHS) has been working with the District for a number of years. Due to this professional relationship, Mr. Henderson?s rate per hour will remain at $225, until June 30, 2014, as it has been for the past five years. The firm?s regular rates are $400 per hour for partners and associates. The District is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Orbach Huff & Suarez Legal Contract - 2013-2014 PDF · 122.7 KB ViewOpen Orbach Huff & Suarez Legal Contract - 2013-2014Download Orbach Huff & Suarez Legal Contract - 2013-2014

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Fiscal Impact

Legal fees are budgeted in the 2013-2014 General Fund and/or Categorical Program budgets as appropriate and only spent as needed.

To

Mike McLaughlin Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the contract agreement with Dora J. Dome for the 2013-2014 school year.

Policy / Code

Education Code 33129 and 42127.

Background Information

The District continues to identify legal services that provide cost-effective and efficient services and in-depth advice that yields cost-effective results. In addition, the District identifies law firms and/or attorneys with an expertise and legal background that matches the actual and anticipated needs of the District. In this search, staff has identified Dora J. Dome, Attorney because of her expertise as it relates to suspension, expulsion, due process, student issues, and special education. Dora is also recognized statewide as a highly effective trainer. The hourly rate for fiscal year 2013-2014 is $240.00 for her services and $175 per hour for the services of paralegals and law clerks. For 2011-2012 and 2012-2013, in an effort to provide incentive for school districts to contract with her firm, Ms. Done provided rates significantly lower than the industry standard for someone with her skill and expertise. Unfortunately, Ms. Dome cannot continue to offer the severely discounted rate to sustain her practice. The increase of rates range from $30 to $70 per hour. The District is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Dora Dome Legal Contract - 2013-2014 PDF · 108.8 KB ViewOpen Dora Dome Legal Contract - 2013-2014Download Dora Dome Legal Contract - 2013-2014

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Fiscal Impact

Legal fees are budgeted in the 2013-2014 General Fund budget and are only spent as needed.

To

Mike McLaughlin Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the Legal Services Agreement with Dannis, Woliver & Kelley, LLP for fiscal year 2013-2014.

Policy / Code

Education Code 33129 and 42127

Background Information

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District?s needs. In this search, staff has identified Dannis, Woliver, and Kelley as having the legal expertise necessary to assist the District in dealing issues related personnel matters, special education matters, and other general legal matters as needed. The District has worked with the firm for the past three years. Recognizing that these are fiscally challenging times, the firm has agreed to not increase their rates for the 2013-2014 school year. The District is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Legal Services Agreement - DWK 2013-2014 PDF · 108.2 KB ViewOpen Legal Services Agreement - DWK 2013-2014Download Legal Services Agreement - DWK 2013-2014

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Fiscal Impact

The proposed contract has no cost to the district for fiscal year 2013-2014

To

Mike McLaughlin Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the renewal for 2013-2014 Career/Occupation Training Program with Eden Area Regional Occupational Program (ROP).

Background Information

This contract is to renew the services provided by Eden Area Regional Occupational Program (ROP). Eden ROP will provide for the Career/Occupational Training Program prepared and offered by the ROP and delivered by the instructional staff of the district. The District will be compensated only for the ADA generated up to the agreed cap of 98 ADA. Revenue is transferred to the District monthly with a final calculation in June. ROP anticipates 17 sections (attachment A) and a cap of 98 ADA. Revenue to be generated by the District is calculated at 75% of $2,933.33 per ADA a total of $215,600 for fiscal year 2013-2014.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• 2013-2014 Eden Area ROP Contract PDF · 348.6 KB ViewOpen 2013-2014 Eden Area ROP ContractDownload 2013-2014 Eden Area ROP Contract

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Fiscal Impact

The estimated total cost of $132,154 for Fiscal Year 2013-14 will be paid from General Fund.

To

Mike McLaughlin, Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the payment to Alameda County Office of Education (ACOE) for the annual costs of the Escape Online 5 system for fiscal year 2013-14.

Background Information

San Leandro Unified School District has an ongoing contract with Alameda County Office of Education (ACOE) for the use of Escape Online 5. Escape Online 5 is a system software covering financial, payroll/personnel, position control, human resources accounting and data processing services. The contract also includes training, technical support and the use of ACOE?s equipment, servers, network infrastructure, and terminal emulation system sufficient to facilitate the active use of the business system. Since 2006, the agreement continues on a year-to year basis unless terminated by either party with six months of prior written notice. The estimated cost is $132,154 based on prior year P-2 ADA of 8,348 (the software maintenance cost is $4.28 per ADA and the data processing and technical support cost is $11.55 per ADA).

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

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To

Mike McLaughlin, Ed.D., Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #13-43 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Resolution #13-43 - Discard of Obsolete Equipment PDF · 441.4 KB ViewOpen Resolution #13-43 - Discard of Obsolete EquipmentDownload Resolution #13-43 - Discard of Obsolete Equipment

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Fiscal Impact

The District would retain 5% of the total funding of the grant while the Adult School will retain 20% of the 95% (100% - 5% retained by the District) of the remaining funds. The rest of the funds are expensed out to the Apprenticeship Program.

To

Mike McLaughlin Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the agreement between Napa/Solano Plumbers and Steamfitters, JATC Local 343 Apprenticeship Program and San Leandro Adult School.

Background Information

This agreement is between the Napa/Solano Plumbers and Steamfitters JATC, Local 343 Apprenticeship Program and San Leandro Adult School. The plumber apprentice assembles, installs, and repairs pipes, fittings, and fixtures of heating, water, and drainage systems according to specifications and plumbing codes. They study building plans and working drawings to determine work aids required and sequence of installation, in addition to cutting and threading pipe, cutting torches and working with the pipe threading machine. The steamfitter apprentice lays out, fabricates, assembles, installs and maintains piping and systems, fixtures, and equipment for steam, hot water, heating/cooling lubricating, sprinkling, and processing systems. The instructor for this apprenticeship program will be paid by the Napa/Solano Plumbers and Steamfitters, JATC Local 343. There will be no instructional costs to the Adult School. There is no cost to the students who enter this program. Managing all aspects of the program will be the responsibility of the Napa/Solano Plumbers and Steamfitters, JATC Local 343. The Adult School acts as the fiscal agent in this partnership as it relates to expensing Montoya funds (apprenticeship money). All students must be registered with the California Department of Apprenticeship Standards and verified by the Adult School. All student attendance records must be verified by the Adult School. As with all apprenticeship programs, the State of California, Department of Industrial Relations, Division of Apprenticeship Standards (DAS), will monitor this partnership, at no cost to the Adult School. DAS Apprenticeship Consultant, Raul Galvin, is approving this partnership to move forward on behalf of the State of California, once the San Leandro Unified School District Board of Education approves this agreement.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Agreement - Plumber Steamfitter PDF · 145.5 KB ViewOpen Agreement - Plumber SteamfitterDownload Agreement - Plumber Steamfitter

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 or Less Worksheet PDF · 9.9 KB ViewOpen Contracts $5,000 or Less WorksheetDownload Contracts $5,000 or Less Worksheet

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve list on contracts for services related to maintenance and repairs as presented.

Board Committee

Finance Committee: May 2, 2013

Background Information

Attached is the "summary spreadsheet" for all contracts for services related to maintenance and repairs. The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Summary Spreadsheet for Maintenance & Repair Contracts PDF · 9.5 KB ViewOpen Summary Spreadsheet for Maintenance & Repair ContractsDownload Summary Spreadsheet for Maintenance & Repair Contracts

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

Approval of Resolution #13-44 will save school bugets approximately $13,000.

To

Mike McLaughlin, Ed.D. Superintendent

Minutes

The Board adopted Resolution #13-44 Reducing and/or Eliminating Specially Funded and General Funded Classified Services.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; No Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Adopt Resolution #13-44 Reducing and/or Eliminating Specially Funded and General Funded Classified Services.

Board Committee

Not applicable

Policy / Code

Education Codes 45308 and 45117

Background Information

Each year, school sites review their budgets with staff and school site councils. Decisions are made about how to spend site money and some sites use this money to pay for extra classified staff positions. Prior to the end of each school year, school sites and school site councils make decisions about whether or not to continue providing services performed by classified employees and/or if there is a lack of funds to provide these services. If there is a lack of work because sites do not intend to continue providing services and/or there is a lack of funds to provide these services, the classified employees in these positions must be laid off. Resolution #13-44 eliminates site-funded positions due to a lack of work and/or lack of funds. Approval of Resolution #13-44 will eliminate a site funded para educator position at John Muir Middle School and authorize staff to notice the affected employees.

From

John Thompson, Ed.D. Assistant Superintendent

Attachments

• Resolution #13-44 Elimination of Classified Services PDF · 60.6 KB ViewOpen Resolution #13-44 Elimination of Classified ServicesDownload Resolution #13-44 Elimination of Classified Services

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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Minutes

Miscellaneous Receipts in the amount of $23,147,897.99 have been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $23,147,897.99.

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Fiscal Impact

None to the General Fund

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board received for information the final sale of Measure B and Measure M General Obligation Bonds. The last series for Measure B is $11.67M and Measure M $20.1M.

Quick Summary / Staff Recommendation

Receive for information the final sale of Measure B and Measure M General Obligation Bonds

Background Information

On Wednesday, July 10, 2013, the District sold the last series of both Measure B and Measure M bonds. The last series for Measure B is $11.67M and Measure M $20.1M. Attached is the summary of the sale.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Final Sale of Measure B & Measure M GOB PDF · 182.5 KB ViewOpen Final Sale of Measure B & Measure M GOBDownload Final Sale of Measure B & Measure M GOB

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Minutes

Regular Board Meeting - August 6, 2013 Regular Board Meeting - August 20, 2013 Regular Board Meeting - Wednesday, September 4, 2013 Special Board Meeting - September 10, 2013 Regular Board Meeting - September 17, 2013 Regular Board Meeting - October 1, 2013 Tentative Board Meeting/Work Session - October 8, 2013 Regular Board Meeting - November 5, 2013 Tentative Board Meeting/Work Session - November 12, 2013 Regular Board Meeting - November 19, 2013 Regular Board Meeting - December 3, 2013 Special Board Meeting - December 10, 2013 Regular Board Meeting - January 14, 2014 Tentative Board Meeting/Work Session - January 21, 2014 Regular Board Meeting - January 28, 2014 - District Office Regular Board Meeting - February 4, 2014 Tentative Board Meeting/Work Session - February 11, 2014 Regular Board Meeting - February 25, 2014 - District Office Regular Board Meeting - March 4, 2014 Special Board Meeting - March 11, 2014 Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2014 Tentative Board Meeting/Work Session - May 13, 2014 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014

Quick Summary / Staff Recommendation

Regular Board Meeting - August 6, 2013 Regular Board Meeting - August 20, 2013 Regular Board Meeting - Wednesday, September 4, 2013 Special Board Meeting - September 10, 2013 Regular Board Meeting - September 17, 2013 Regular Board Meeting - October 1, 2013 Tentative Board Meeting/Work Session - October 8, 2013 Regular Board Meeting - November 5, 2013 Tentative Board Meeting/Work Session - November 12, 2013 Regular Board Meeting - November 19, 2013 Regular Board Meeting - December 3, 2013 Special Board Meeting - December 10, 2013 Regular Board Meeting - January 14, 2014 Tentative Board Meeting/Work Session - January 21, 2014 Regular Board Meeting - January 28, 2014 - District Office Regular Board Meeting - February 4, 2014 Tentative Board Meeting/Work Session - February 11, 2014 Regular Board Meeting - February 25, 2014 - District Office Regular Board Meeting - March 4, 2014 Special Board Meeting - March 11, 2014 Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2014 Tentative Board Meeting/Work Session - May 13, 2014 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014

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Minutes

The meeting was adjourned at 8:37 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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