Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

President James said that the auditors are expected to arrive later, so he asked that the Board approve moving ahead to Reports on the agenda and return to the 2012-2013 Independent Audit Report Presentation once the auditors arrive. The Board approved the agenda for the Regular Meeting held on January 14 2014, as amended.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the agenda for the Regular Board Meeting held on January 14, 2014.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Terri Montgomery, of Vavrinck, Trine, Day and Co., LLP, the District's independent auditor, presented the 2012-2013 Independent Audit Report. The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance for the year ended June 30, 2013 (2012-2013). Key points of the presentation included: The two most important words on the audit report can be found at the top of page 3: "present fairly," which means that you have a "clean" or what's now called an "unmodified" report. There were no proposed audit adjustments this year, adding that the main purpose of the 84-page audit is to determine whether or not numbers that the management has provided are materially accurate; the auditors felt they were and so they did not propose any adjustments. Secondary purpose of the audit is to go through a number of compliance areas and bring forward any recommendations. Beginning on page 81 there were two recommendations related to Student Body and Site Cash Internal Controls. There were no Federal or State Awards recommendations or findings. After the presentation, Trustee Katz-Lacabe commended staff for lack of findings, particularly with regards to the "stubborn issue of student groups and the handling of money," which he noted is a common problem for all districts. Associate Superintendent Song Chin-Bendib thanked Trustee Katz-Lacabe for his comment, saying that "we have high standards; and the auditors have even higher standards." Associate Superintendent and Ms. Montgomery also noted that implementing an in-service training for new staff and students on how to handle student funds was very effective.

Quick Summary / Staff Recommendation

Vavrinek, Trine, Day and Co, LLP, District's independent auditor, will present the annual audit report related to the District financial statement for the year ended June 30, 2013 (2012-2013). The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance.

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Fiscal Impact

The cost of the audit is $34,250 from the General Fund and $11,000 from the Bond Fund. This cost is included in the approved District budget.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the 2012-2013 Fiscal Year Independent Audit Report as prepared by Vavrinek, Trine, Day & Co., LLP.

Actions

Motion - Motion made by Jason Toro and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Accept the Independent Audit Report for fiscal year 2012-2013 as prepared by Vavrinek, Trine, Day & Co, LLP.

Board Committee

Finance Committee meeting: December 2, 2013

Policy / Code

Office of Management & Budget (OMB) Circular A-133

Background Information

Vavrinek, Trine, Day & Co, LLP, (VTD) has performed a detailed audit of the District?s financial records for the 2012-2013 fiscal year. VTD will be presenting their audit findings and recommendations. Effective January 1, 2014 timelines for presenting annual audit and performance audit have changed (amendment of Education Code 15280 and 15286): Annual Audit is to be presented to the Board by January 31 st . Performance Audit is to be presented to the Board by March 31 st . At this time VTD is presenting the annual audit per Assembly Bill 3627, Chapter 1002, Education Code 41020, which outlines both District and County Office of Education responsibilities with regard to annual audits conducted by each district?s independent auditors. Per annual audit timelines, on or before January 31 , the district Board shall review at a public meeting the annual audit, any audit findings, recommendations and any description of, or plans for correction. The Performance Audit will be presented to the Board at a later meeting, prior to March 31 st . Effective January 1, 2014, Education Code sections 15280 and 15286 have been amended to require that the annual, independent financial and performance audits be submitted to the Citizens' Oversight Committee at the same time they are submitted to the school district. In addition, the Code requires that the governing board of the district provide the Citizens' Oversight Committee with responses to any and all findings, recommendations, and concerns addressed in the annual, independent financial and performance audits within three months of receiving the audits. Consistent with the provisions contained in subparagraphs (C) and (D) of paragraph (3) of subdivision (b) of Section 1 of Article XIII?A of the California Constitution, the required annual, independent financial and performance audits for the preceding fiscal year shall be submitted to the citizens? oversight committee established pursuant to Section 15278 at the same time they are submitted to the school district or community college district, no later than March 31 of each year . These audits shall be conducted in accordance with the Government Auditing Standards issued by the Comptroller General of the United States for financial and performance audits. At this Board meeting, staff is recommending the acceptance of the Annual Audit only. The Bond Performance audit will be presented sometime prior to March 31, 2014.

From

Sing Chin-Bendib, Associate Superintendent, Business and Operations

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Minutes

Trustee Rosato reported receipt of the following emails from December 17, 2013, through January 13, 2014: From Robin Michel regarding "Community Meeting Wednesday December 18 Cancelled - Burrell Field Digital Display Sign Project," and "Zumba Night, January 16"; from Mary Patterson regarding "Classified Vacancies"; from Robin Michel regarding "Bond Measure Update Fall/Winter 2013"; from Sheila Jordan regarding "Few Seats Remain to Register: 2014 Bay Area Leadership Forum"; from Robin Michel regarding "Happy Holidays and Energy Conservation Program Reminder"; from Pat Scalione regarding "SLTA Contract Ratification Vote"; from Mary Patterson regarding "Classified Vacancies"; from Robin Michel regarding "Board Meeting Highlights December 17, 2013"; from Mary Patterson regarding "Classified Vacancy"; from Beverly Greene regarding "ACT and ATU Tentative Agreement," and "Holiday Greetings from AC Transit"; from Cynthia Vincent regarding "Buses to Run on Sunday Schedule for Christmas and New Years Holidays"; from Mike McLaughlin regarding "Happy Holidays"; from Beverly Greene regarding "AC Transit/Operators Come to Terms"; from Keep Music Rockin' Foundation regarding "KMRF News"; from Mark Hamilton four emails regarding "Shared Dianne Ravitch's Blog Posting"; from Linda Pollard regarding "Retirement Invitation"; from Lance James regarding "Committee Assignments"; from Elaine Tesorero regarding "Staff Bulletin January 6-10, 2014"; from Sukhi Khaira-Sidhu regarding "Agenda Facilities and Technology Committee - January 8, 2014"; from Mary Patterson regarding "Classified Posting"; from LEF Book regarding "Deadline for Free Books for Read Across America Day"; from Donna McBride regarding "Dolphin News"; from Mike McMahon regarding "January 2014 Meeting Cancelled"; from Ebado Ismail regarding "January 2014 Bancroft Banner Newsletter"; from Cristina Fuentes regarding"Washington Wildcat Press"; from Veronica Sanchez regarding"Newsletter for 1/10/14"; from Cynthia Vincent regarding "Board Approves Bus Operators Labor Pact"; from Emily Griego regarding "Board of Directors Installation and Business Awards Dinner"; from Laura Aguayo-Guevara regarding "Certificate Job Vacancy"; from Sukhi Khaira-Sidhu regarding "Financial Audit - for Board Meeting on Tuesday"; from Elaine Tesorero regarding "Weekly Bulletin January 13-17, 2014"; from Suhki Khaira-Sidhu regarding "Conflict of Interest Form 2013-2014."

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Minutes

There was no report.

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Minutes

Anita Waldron, on behalf of the San Leandro Teachers' Association (SLTA), thanked the District for allowing their teachers to leave a little early to attend the ratification meeting, where the contract was overwhelming ratified by the union. She also reminded the Board of their invitation to the SLTA's Executive Board Breakfast on February 8, 2014, in Pleasanton. Ms. Waldren mentioned that she has been receiving some complaints about the Durham Bus Company, in particular, late pickups, late drop offs and issues with some students on the buses. She urged the Board to please revisit the financial costs, and consider looking towards local companies, as well as possibly restoring District buses which were cut from the budget years ago.

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Minutes

Superintendent McLaughlin echoed Ms. Waldron's remarks, saying, "I think it was a good experience and I am glad we are able to set a precedent on how we want to do future negotiations and do the best we can to compensate our employees. We value them and we want them here for a long time." The Superintendent also spoke about the Strategic Plan (which was on tonight's agenda for Board consideration) saying, "We are excited about the New Year, and we hope everyone had a good rest over Winter Break, because we will be ramping it up!" On Friday, January 10, the Superintendent met with the Chamber of Commerce to discuss the Chamber's Strategic Plan. He said it was very exciting to work with city officials on their vision and how the District can partner with business, including the possibility of having the SLAM students film a commercial for the Chamber. The Superintendent said that, for the first time, the NorCal Superintendents will hold their two-day March conference in San Leandro at the Marina Inn, adding that not only would this event be great for local businesses to sponsor, it raises the visibility of the City and the schools. Superintendent McLaughlin updated the Board on the Instructional Innovators Initiative, reporting that the application deadline was Friday, January 10. They hoped to get 25-40; however, he was excited to report that Assistant Superintendent Dr. Rosanna Mucetti received 110 applicants, adding that they may increase the number of teachers from 60 to 70. He also noted that they want to do something special with the teachers who were not chosen for the pilot because "we do not want to lose the momentum." The Superintendent concluded his remarks stating that California Flags have been purchased and will soon be replacing the old ones. In addition, with regards to the concerns expressed by Ms. Waldron around the District's contract for Special Education transportation, he said that he has been in conversations regarding alternate vendors with neighboring districts, and the Mid-Alameda County Special Education Local Area Plan Consortium.

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Minutes

Trustee Katz-Lacabe reported that the Facilities & Technology Committee met on January 8, stating the most of the items discussed are on the agenda tonight for Board consideration. The Committee also heard an update from the Division of Curriculum and Instruction on technology integration that included challenges, program, and funding. The next meeting will be January 29, 2014.

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Minutes

The following Consent Items were pulled from the Consent Calendar by Trustee Prola: 11d - Change Order #8 to the Construction Contract with BHM Construction, Inc. for the San Leandro High School Swim Center and Fields Project 11h - Addendum to the Memorandum of Understanding Between San Leandro Unified School District and Bay Area Community Resources (BACR) for the San Leandro High School and Lincoln High School 21st Century Community Leaning Center (CCLC) and After School Safety and Enrichment for Teens (ASSETS) Programs for the 2013-2014 School Year With those exceptions the Board approved the Consent Calendar.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Fiscal Impact

The proposed contract has no cost to the district for fiscal year 2013-2014.

To

Mike McLaughlin Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the addendum to the Board approved contract with Eden Area Regional Occupational Program (ROP) for fiscal year 2013-2014.

Background Information

On July 16, 2013, the Board approved the renewal agreement for the services provided by Eden Area Regional Occupational Program (ROP). Attached is an addendum which includes one time funding for the 2013-2014 school year. $150,000 will be allocated to further support the ROP District Contract programs.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Addendum to Eden Area ROP Agreement 2013-2014 PDF · 380.1 KB ViewOpen Addendum to Eden Area ROP Agreement 2013-2014Download Addendum to Eden Area ROP Agreement 2013-2014

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Adopt Resolution #14-01 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Resolution 14-01 - Obsolete Equipment PDF · 204.9 KB ViewOpen Resolution 14-01 - Obsolete EquipmentDownload Resolution 14-01 - Obsolete Equipment

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Fiscal Impact

Funded through Measure M and Measure B.

To

Michael McLaughlin, Ed.D., Superintendent

Minutes

Trustee Prola realized that she had pulled Item #11d by mistake, as her concern was regarding Item #11c - Resolution $#14-01 to Declare Certain Equipment Surplus and/or Obsolete, where she was surprised that the Fred T. Koramatsu campus was already declaring some computer equipment surplus and/or obsolete. It was explained that sometimes new equipment is not always given to new sites, as in this case, and it would not be cost effective to repair the equipment. With that, the Board approved Consent Item #11d - Change Order #8 to the Construction Contract with F&H Construction for the San Leandro High School Swim Center and Fields Project, as 11b - Resolution #14-01 to Declare Certain Equipment Surplus and/or Obsolete had already been included in the Consent Calendar approval.

Staff Recommendation

Approve Change Order No. 8 to the Construction Contract with F&H Construction, in the amount of $39,993, for the San Leandro High School Swim Center, Fields, Grading and Drainage Projects.

Actions

Motion Approve Change Order No. 8 to the Construction Contract with F&H Construction, in the amount of $39,993, for the San Leandro High School Swim Center, Fields, Grading and Drainage Projects. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: January 8, 2014

Background Information

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012. On July 10, 2012, the District received seven (7) bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. in the amount of $10,186,000. On November 6, 2012, the Board of Education approved Change Order No. 1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill. On January 15, 2013, the Board of Education approved Change Order No. 2, in the amount of $20,249, to address field conditions and to improve safety, increase value, flexibility and/or functionality. On January 29, 2013, the Board of Education approved Change Order No. 3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and to performing additional exploratory excavation to expose and hand dig around unknown underground utility conditions. On February 26, 2013, the Board of Education approved Change Order No. 4, in the amount of $4,445, which included a reductive amount of <$1,373> for cost savings and addresses owner requested items to provide added value. On April 16, 2013, the Board of Education approved Change Order #5, in the amount of $95,945, included additional work to address field conditions, including the removal, transport and proper disposal of pesticide contaminated soils; and addressing the recommendations of the geotechnical engineer. On June 20, 2013, the Board of Education approved Change Order No. 6, in the amount of $100,149, which included additional work to address field conditions and to improve/add discretionary owner changes to improve/add features and ease maintenance at the new facility such as a new quick connect irrigation system to be able to hose down the artificial turf field, a new 33? high flagpole and the new infrastructure to be able to support adding the pole vaulting event to the high school track and field program. Additionally, the Alameda County Health Department requested a non-discretionary change to add water fountains on the pool deck. On November 19, 2013, the Board of Education approved Change Order No. 7, in the amount of $66,107, to address field conditions and to install an additional concrete slab and drainage to the western end of the pool deck for added value and functionality, soil sampling, providing and installing a gas meter to monitor user group usage, and requests by the fire marshal and structural inspector. This Change Order No. 8, in the amount of $39,993, is to address field conditions and to add value, flexibility and functionality, including furnishing and installing a master flow sensor for wash down at the artificial field, additional fence at the additional deck surface, and revision to DSA required structural connections at score board and approved structural steel connection. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $10,186,000 $10,186,000 0% CO #1 $37,136 $10,223,136 0.36% CO #2 $20,249 $10,243,385 0.56% CO #3 $55,456 $10,298,841 1.13% CO #4 $4,445 $10,303,286 1.15% CO #5 $95,945 $10,399,231 2.10% CO #6 $100,149 $10,499,380 3.07% CO # 7 $66,107 $10,565,487 3.73% CO #8 $39,993 $10,605,480 4.10% Budget Summary SLHS Swim Center and Fields, Grading and Drainage Projects Soft Cost Budget (Site Costs, Other Construction, Planning, Construction Testing, Construction Inspection, Furniture, Fixtures & Equipment) $3,994,051 Hard Cost Budget Construction Construction Contingency $10,761,628 $10,186,000 $575,628 Project Contingency $131,631 Total Project Budget $14,887,310

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Change Order #8 - F&H Construction PDF · 115.0 KB ViewOpen Change Order #8 - F&H ConstructionDownload Change Order #8 - F&H Construction

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Fiscal Impact

The project is funded by Savings from the Measure B Local Bond funds.

To

Michael McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 4, in the amount of $50,000 credit for owner controlled contract allowance and final accounting, to the Construction Contract with BHM Construction, Inc. for the San Leandro High School Modernization project to replace windows and skylights.

Board Committee

Facilities and Technology Committee: January 8, 2014

Background Information

One of the Measure B Savings priority projects approved by the San Leandro Board of Education is the replacement of San Leandro High School windows and skylights. On April 16, 2013, in order to meet the construction timeline, the Board of Education approved a special one-time Delegation of Authority (permitted by and in accordance with the California Public Contract Code and California Education Code) to award a construction contract after the bid review by the Facilities and Technology (F&T) Committee at its April 24, 2013, meeting. The lowest responsive, responsible bidder was BHM Construction, Inc., in the amount of $2,540,400, with the construction contract approved by the Board of Education on May 7, 2013. On August 20, 2013, the Board approved Change Order No. 1, which did not change the amount of the original contract, but did change the contract specified non work period of 8/22/12 through 9/15/13, to allow for night and weekend work in order to complete the work during the 2013 year. On September 17, 2013, the Board approved Change Order No. 2, in the amount of $44,076, or 1.7% of the contract value, to address unforeseen and field conditions, with the largest single item, $18,151, for removal of four windows and to install screen to replace 14 fixed windows with operable windows. The second largest item, $6,720, was to remove unforeseen asbestos caulking and flakey lead pain during window abatement demolition. On December 17, 2013, the Board of Education approved Change Order No. 3, in the amount of $24,514, is to address unforeseen and field conditions, and to add a new window system to the gym. This Change Order No. 4, is deductive change order in the amount of <$50,000>, and is a credit for the final accounting of the owner controlled contract allowance. The new contract sum is $2,558,990. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $2,540,400 $2,540,400 0.0% Change Order #1 $0 $0 0.0% Change Order #2 $44,076 $2,584, 476 1.7% Change Order #3 $24,514 $2,608,990 2.6% Change Order #4 <$50,000> $2,558,990 0.7% Budget Summary San Leandro HS Modernization (Windows, Seismic, Skylights) Project Soft Cost Budget $888,605 Hard Cost Budget Construction Construction Contingency $2,540,400 $ 283,821 $2,824,221 Project Contingency $138,385 Total Project Budget $3,851,211

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Change Order #4 - BHM Construction PDF · 100.1 KB ViewOpen Change Order #4 - BHM ConstructionDownload Change Order #4 - BHM Construction

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Fiscal Impact

Architectural services are funded by local Measure B Bond and State grant funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment #9 in the amount of Not-to-Exceed $10,000, to the Design Services Contract with SIM Architects to add Measure B Savings Modernization at the Madison Elementary School/District Office/Instructional Materials Center Roof Project

Board Committee

Facilities and Technology Committee: January 8, 2014

Background Information

The Board of Education previously approved SIM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. Their original contract was approved by the Board on February 19, 2008, to provide renovation and upgrade design services for Wilson Elementary School. Amendment # 1 was Board approved on June 21, 2011, to the SIM Architects agreement to provide Alameda County Health Department required upgrades to the Wilson Elementary School Kitchen. Amendment #2 was Board approved on October 19, 2011, for the Madison Elementary School Modernization, HVAC, Roofing, Restroom, Generator, Ramp, etc. project from Measure B Savings. Amendment #3 was Board approved on August 8, 2012, for the Muir Middle School and Wilson Elementary School Modernization project from Measure B Savings. Amendment #4 was Board approved on December 11, 2012, for the Madison Elementary School Modernization (seismic upgrades and window replacements) project funded through Measure B Savings. Amendment #5 was Board approved on August 13, 2013, for the Jefferson Elementary School Modernization (seismic, flooring and door scopes) project funded through Measure B Savings. Amendment #6 was Board approved on August 13, 2013, for the San Leandro High School Open Space Project funded through Measure B Savings. Amendment #7 was Board approved on August 20, 2013, and provided professional and engineering services related to the Temporary Office and Restroom Building project at the Madison Elementary School District Office/Instructional Materials Center project. Amendment #8 was Board approved on August 20, 2013, and provided for professional architectural and engineering services based on extensive dry rot discovery at the existing roof of the District office building at the Madison ES-District Office/Instructional Materials Center HVAC Roofing project. This Amendment #9, in the amount of Not-to-Exceed $10,000, provides for programming and space planning services at the District Office/IMC based on permanent workstation needs for the move back to assist with the inventory of existing and new workstations; and to develop a new furniture layout plan. Contract and Fee Summary Item Description of Service Fee Amount Item total Running total Initial Contract Wilson ES Heating Upgrades $203,260 $424,600 $424,600 Roofing Replacement $48,510 Classroom Paint & Lights $81,810 Restroom Renovations $91,020 Amend. #1 Kitchen Modifications Wilson ES $12,920 $12,920 $437,520 Amend. #2 Measure B Savings Mod. Madison ES $206,400 $206,400 $643,920 Amend. #3 Measure B Savings Mod. Muir MS $123,500 $156,366 $800,286 Measure B Savings Mod. Wilson ES $32,866 Amend. #4 Measure B Savings Mod. Madison ES Seismic & Windows $90,000 $90,000 $890,286 Amend. #5 Measure B Savings Mod. Jefferson ES Seismic, Flooring & Door Scopes $85,480 $85,480 $975,766 Amend. #6 Measure B Savings San Leandro High School Open Space Project $65,500 $65,500 $1,041,266 Amend. #7 Measure B Savings Madison ES/DO/IMC $15,000 $15,000 $1,056,266 Amend. #8 Measure B Savings Madison ES/DO/IMC $2,550 $2,550 $1,058,816 Amend. #9 Measure B Savings Madison ES/DO/IMC $10,000 $10,000 $1,068,816

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Amendment #9 - SIM Architects PDF · 100.8 KB ViewOpen Amendment #9 - SIM ArchitectsDownload Amendment #9 - SIM Architects

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Fiscal Impact

The cost of the fire and security alarms is funded through Measure B Savings.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the purchase order for Fire & Security Alarms for the San Leandro High School School-Based Health Center Modernization Project.

Board Committee

Facilities and Technology Committee: January 8, 2014

Background Information

For the past several years, the Board has identified specific goals to address the priorities of the District. Among the six overarching goals are: Goal # 1 Educate the whole student: Ensure the academic, physical, social and emotional well-being of every student Goal # 2 Ensure the Financial Stability and Efficiency of the District Supervisor Wilma Chan?s office and Alameda County Health Care Services Agency have provided extensive support and resources in the area of behavior and mental health services to help address Goal #1, which included two full time behavioral health consultants who conducted a needs assessment across the district to identify services that are being provided to our students and to identify gaps in such services. While implementing recommendations based on the needs assessment, the need for a school-based health center became apparent. An opportunity presented itself when the District became aware that the Girls Inc. building across the street from San Leandro High School was for sale. Thanks to the generosity of Supervisor Chan, the District applied for a federal school-based health center grant in the amount of $500,000. In order to meet the required matching funds, the Board approved $500,000 in Measure B Savings to be used for the school based health center and the District entered into negotiations with the Girls Inc. realtor to determine if purchase of the building was a viable option. In December 2012, the District was notified by Supervisor Chan?s Office that SLUSD would receive the grant. One critical partner in making the school-based health center a reality has been the City of San Leandro. On February 4, 2013, the City Council unanimously approved a Resolution and loan agreement, in the amount of $1,250,000, between the City and SLUSD to assist with the purchase of the property. On February 26, 2013, the Board of Education approved the loan agreement; and on March 13, 2013, as part of the purchase and sale agreement, Girls Inc. and SLUSD agreed that the District would lease certain office space to Girls Inc. after the close of escrow in order for Girls Inc. to continue providing under-served girls in the community with programs and counseling services. On August 6, 2013, the Board of Education approved the Joint-Use Agreement by and between San Leandro Unified School District and Girls Incorporated of Alameda County. Purchase Order No. M14-00110, in the amount of $28,512.57, is to pay for fire and security alarms at the School Based Health Center.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Fire & Security Alarms Proposal PDF · 224.6 KB ViewOpen Fire & Security Alarms ProposalDownload Fire & Security Alarms Proposal

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Fiscal Impact

None to the General Fund; An additional $4,000 (original contract $303,263) from San Leandro High School and Lincoln High School 21st Century/ASSETS Grant Funds.

To

Mike McLaughlin, Ed.D, Superintendent

Minutes

Responding to Trustee Prola's concern whether there was enough interest shown from the students at Lincoln High School to warrant hiring an after-school soccer coach and if there was ample area on the school grounds for the students to practice/play, Assistant Superintendent Dr. John Thompson said that Lincoln Principal Alysse Castro confirmed she had an active group of students who were interested in such a program and that they could play/practice on the black top area between the basketball courts at the school site, and when they have the opportunity, students could walk across the street to Burrell Field. With that, the Board approved the Addendum to the Memorandum of Understanding Between San Leandro Unified School District and Bay Area Community Resources (BACR) for the San Leandro High School and Lincoln High School 21st Century Community Leaning Center (CCLC) and 'After School Safety and Enrichment for Teens (ASSETS) Program for the 2013-2014 School Year.

Staff Recommendation

Approve the Addendum to the Memorandum of Understanding Between San Leandro Unified School District and Bay Area Community Resources (BACR)for an additional $4,000 to cover the salary costs of an after school soccer coach at Lincoln High School for the 2013-2014 school year.

Actions

Motion Approve the Addendum to the Memorandum of Understanding Between San Leandro Unified School District and Bay Area Community Resources (BACR)for an additional $4,000 to cover the salary costs of an after school soccer coach at Lincoln High School for the 2013-2014 school year. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Policy / Code

Board Policy 5123 Promotion/Acceleration/Intervention/Retention

Background Information

The District is requesting an Addendum to the original contract with Bay Area Community Resources (BACR) which was approved in August 2013, to cover the salary costs for an after school soccer coach at Lincoln High School. Bay Area Community Resources has a longstanding and ongoing record of success in developing and operating effective after-school programs (ASPs) around the Bay Area. Today they serve more than 6,000 children and youth in grades K-12 daily in over 75 school-based ASPs in San Rafael, San Francisco, Oakland, Berkeley, Richmond, San Pablo, Antioch, Mt. Diablo district and Alameda.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• Addendum to BACR mou PDF · 30.0 KB ViewOpen Addendum to BACR mouDownload Addendum to BACR mou

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Fiscal Impact

No cost to the district.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Memorandum of Understanding between San Leandro Unified School District school sites and Alliance for a Healthier Generation for 2013-2014

Policy / Code

BP 5030 Student Wellness

Background Information

Each school site has an MOU with the Alliance for a Healthier Generation in partnership with Kaiser Permanente to provide each school site with technical assistance in establishing wellness councils that will engage in ongoing assessment and continuous improvement in policies and practices focused on promoting health and wellness for all students. The District MOU was approved in November 2013 and all sites must have their own MOU as well. The wellness councils at the district and site level will support staff in creating an organizational culture that focuses on healthy eating and active living in order to ensure students are better equipped for academic engagement and rigorous, relevant learning.

From

Rosanna Mucetti, Assistant Superintendent, Educational Services

Attachments

• Site MOUs Healthier Generation PDF · 685.3 KB ViewOpen Site MOUs Healthier GenerationDownload Site MOUs Healthier Generation

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Attachments

• Certificated Personnel Report PDF · 75.0 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 12.7 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

There is no fiscal impact to the general fund.

To

Mike McLaughlin, Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the student teaching agreement with Grand Canyon University.

Board Committee

Not applicable

Background Information

The District maintains student teacher agreements with colleges and universities throughout the Bay Area, the State and surrounding states. Many student teacher agreements are approved annually with each college/university. Approval is requested for student teaching agreement with Grand Canyon University for the term December 10, 2013 to December 31, 2015.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• Grand Canyon University Student Agreement PDF · 1.2 MB ViewOpen Grand Canyon University Student AgreementDownload Grand Canyon University Student Agreement

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• $5,000 or Less Contract Worksheet PDF · 14.4 KB ViewOpen $5,000 or Less Contract WorksheetDownload $5,000 or Less Contract Worksheet

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Quick Summary / Staff Recommendation

Ratify November payroll in the amount of $4,931,474.97.

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Staff Recommendation

Approve Bill Warrants #88-50256499 - #88-50354325 in the amount of $2,632,022.70.

Attachments

• Bill Warrants PDF · 535.5 KB ViewOpen Bill WarrantsDownload Bill Warrants

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Fiscal Impact

None; each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2013-2014.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Associate Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?.? Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.?

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• $15,000 or Less Bond Worksheet PDF · 22.3 KB ViewOpen $15,000 or Less Bond WorksheetDownload $15,000 or Less Bond Worksheet

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Fiscal Impact

The cost of architectural services will be funded through Measure B Savings.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Architectural Services Agreement, in the amount of $23,000, with Keller Mitchell & Co., Landscape Architecture, to provide athletic oriented site improvements at Wilson Elementary School.

Board Committee

Facilities and Technology Committee: January 8, 2014

Background Information

In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond to address aging and deteriorating health and safety issues through modernization and new construction throughout the District. By leveraging state matching funds, seeking out grants, and building strong partnerships, as well as a positive bid climate and the careful management of resources resulting in Measure B savings, the District has greatly enhanced the original scope of work and continues to identify new projects to fund through Measure B. In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the renovation of a new track and field at John Muir Middle School and the athletic exteriors at all elementary Schools, including Woodrow Wilson Elementary School. On December 6, 2011, the Board of Education approved the Architectural Services Agreement with SIM Architects, in the amount of $84,000 for athletic oriented site improvements at Wilson Elementary School; and the Architectural Services Agreement with Spencer Associates, Inc., in the amount of $235,000, to cover athletic oriented site improvements at John Muir and Bancroft Middle Schools, all funded through Measure M. At the November 19, 2013, Board Meeting, the Board of Education, due to the existing condition of the fields, reprioritized savings projects and approved $400,000 for improvements to the irrigation system and athletic fields behind Wilson Elementary School. In a series of Facilities and Technology Committee meetings, staff and committee members discussed the field conditions with staff, including the M&O department, and guidance was given to staff to make a recommendation for additional field improvements at Woodrow Wilson Elementary School. Attached is a proposal from Keller Mitchell & Co., landscape architects for John Muir Middle School, in the amount of $23,000. The design scope would cover the baseball field, infield, associated wing fencing along the first and third base lines, irrigation and lawn planting. Architectural fees are related to the size and complexity of the project and level of service that the architectural firm can provide for a client, in addition to the specialty consultants necessary for the specific project. Industry standards for architect?s fees for the schematic design phase through DSA closeout phase range from 8% of the construction costs for large modernization projects to 12% for small projects. The design fee of $23,000 represents 10% of the estimated $230,000 cost of construction. During design process, as the drawings become available, the designer will update their cost opinion for the construction costs.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Wilson Fee Proposal PDF · 323.7 KB ViewOpen Wilson Fee ProposalDownload Wilson Fee Proposal

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Fiscal Impact

By upgrading these machines, the sites will have faster and more efficient equipment, less cost in maintenance and lease agreements. With the proposed vendor bid, the savings will be $16,479 per year or 16% to the Unrestricted General Fund.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve a new copier contract with Caltronics for the term of 60 months for various San Leandro USD sites.

Policy / Code

Board Policy 3300; Administrative Regulations #3311; Public Contract Code 20111(a)

Background Information

San Leandro Unified School District currently has (6) Copier Lease Contracts located throughout the district. One of the contracts that went into effect January 2009 will expire January 20, 2014. The contract consists of (10) copiers located at various District sites. The equipment is (5) years old, requiring maintenance and repairs as compared to new equipment. In order for us to better serve the school sites, we have a plan in place to upgrade these copiers as existing contracts expire. Public Contract Code Section 20111(a) requires school district governing boards to competitively bid and award any contracts involving an expenditure of more than $84,100 (adjusted bid threshold for inflation as of 2014) to the lowest responsible bidder. Contracts subject to competitive bidding include: Purchase of equipment, materials, or supplies to be furnished, sold, or leased to the school district. Services that are not construction services. Repairs, including maintenance as defined in Section 20115, that are not public projects as defined in Section 22002 (c). However, Public Contract Code Section 20118 in short allows for a piggy back of existing contracts. Notwithstanding Sections 20111 and 20112, the governing board of any school district, without advertising for bid, if the board has determined it to be in the best interest of the District, may alternatively, authorize a lease, or purchase from an existing contract between a public corporation or agency and a vendor for the lease or purchase of the personal property directly from the vendor by contract, lease, requisition, or purchase order and make payment to the vendor under the same terms that are available to the public corporation or agency under the contract. The Purchasing Department solicited two vendors that service copier contracts. These companies are Caltronics and Pacific Office Automation. The pricing and terms from Caltronics are the lowest and we have also established a successful and dependable business relationship with them; all of which are extremely important to servicing our district sites. Therefore, staff recommends awarding the new Lease & Maintenance contract to Caltronics; and piggy back to the existing Contra Costa County (CCC) Contract. Caltronics provides our district with award winning equipment with superior maintenance service on our current active contracts. Since the savings is greater with the longer term contract and the life efficiency of copier machines is about 5 years or 60 months, it is the recommendation of staff to select the 60-month lease term. The proposed 60 month lease will cover 11 copiers throughout the district with a monthly lease of $1,813.71 per month or an annual lease of $21,764.52. Additionally, there is an estimated $1,480.81 monthly maintenance agreement to provide for parts, service calls, and all supplies (except paper) for an annual estimated cost of $17,769.72. This translates into an annual contract of $39,534. The Maintenance Agreement is based on actual usage of copies, and our historical average use is about 319,752 copies per year. The current lease contract that expires on January 20 th costs $19,242.36 annually. The new lease will replace existing and upgrade to a higher page per minute copier Bizhub 754 and also include (1) additional copier for the High School. The increase of (1) copier from existing contract of 10 to 11 new lease contract is recommended for the following sites. Garfield Current: (2) 601 model - 60 page per min (ppm) 421 model - 42 page ppm Proposed: (2) 754 model ? 75 ppm (1)423 model - 42 page ppm Lincoln Current: (1) 601 model - 60 page per min (ppm) Proposed: (1) 754 model ? 75 ppm 423 model - 42 page ppm Jefferson Current: (1) 600 model - 60 page per min (ppm) Proposed: (1) 754 model ? 75 ppm SLHS SLHS Current: (1) 601 model - 60 page per min (ppm) Avg 98,297 page per month Proposal: Move current copier to Wilson area where Avg. 23,000 page per month Lease expires Mar. 2016 Proposed: (1) 951 model ? 95 ppm WILSON Current: (1) 920 model - 90 page per min (ppm) 600 model ? 60 ppm (2) 501 model ? 50 ppm Proposed: (1) 951 model ? 95 ppm 754 model - 75 ppm (2) 423 model ? 42 ppm (1) Move SLHS current 601 model from SLHS to an area at Wilson with Avg. 23,000 page per month usage. Lease expires Mar. 2016

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Caltronics Contract for Copiers PDF · 459.3 KB ViewOpen Caltronics Contract for CopiersDownload Caltronics Contract for Copiers

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Fiscal Impact

$23,283.00 - Special Education funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2013-2014 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2013-2014. Student # DOB Cost Location # 1 04/23/02 $23,283.00 Anova, Inc. Total $23,283.00

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Anova, Inc. PDF · 100.0 KB ViewOpen Anova, Inc.Download Anova, Inc.

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Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Revisions for December, 2013.

Attachments

• Intra-Budget Revisions PDF · 630.2 KB ViewOpen Intra-Budget RevisionsDownload Intra-Budget Revisions

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Fiscal Impact

The projected cost is approximately $1,700,000 per year. See attached AB1200 documents for a more detailed summary of District costs.

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the Public Disclosure of Collective Bargaining Agreement for the San Leandro Teachers' Association.

Actions

Motion - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the Public Disclosure of Collective Bargaining Agreement for the San Leandro Teachers' Association.

Policy / Code

Government Code 3547.5

Background Information

On December 13, 2013, the District and the San Leandro Teachers' Association approved and signed off on a tentative agreement (TA). The TA contains components that address changes to collectively bargained language related to hours of employment, leaves, evaluation, teacher safety, salaries, and complaints. In addition, the TA adds a four (4) percent increase to the San Leandro Teachers' Association salary schedule plus an additional $300 per cell on the salary schedule. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA. This document (attached) contains detailed and specific information about how this agreement affects District funds. The Alameda County Office of Education (ACOE) has reviewed these documents and determined that the district can afford this agreement in the current and subsequent years.

From

Song Chin-Bendib Assistant Superintendent, Business and Operations

Attachments

• AB1200 Disclosure Documents for Tentative Agreement with SLTA PDF · 3.5 MB ViewOpen AB1200 Disclosure Documents for Tentative Agreement with SLTADownload AB1200 Disclosure Documents for Tentative Agreement with SLTA

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Fiscal Impact

See the agenda item related to the "Public Disclosure of Collective Bargaining Agreement" for the financial specifics related to this tentative agreement.

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the Ratification of Tentative Agreement between the San Leandro Unified School District and the San Leandro Teachers' Association.

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Ratify the tentative agreement between the San Leandro Unified School District and the San Leandro Teachers' Association.

Board Committee

Not applicable

Policy / Code

Government Code 3547 Board Policies 4143 and 4243

Background Information

On December 13, 2013, the District and the San Leandro Teachers' Association approved and signed off on a tentative agreement (TA). The TA contains components that address changes to negotiated language related to hours of employment, leaves, evaluation, teacher safety, salaries, and complaints. The TA also adds a four (4) percent salary increase to the San Leandro Teachers' Association salary schedule and an additional $300 per cell on the salary schedule. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Tentative Agreement between the SLUSD and SLTA PDF · 2.2 MB ViewOpen Tentative Agreement between the SLUSD and SLTADownload Tentative Agreement between the SLUSD and SLTA

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Fiscal Impact

The projected cost is approximately $137,219 per year. See attached AB1200 documents for a more detailed summary of District costs.

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the Public Disclosure of Collective Bargaining Agreement for the California School Employees' Association.

Actions

Motion - Motion made by Jason Toro and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the Public Disclosure of Collective Bargaining Agreement for the California School Employees' Association.

Policy / Code

Government Code 3547.5

Background Information

On December 12, 2013, the District and the California School Employees' Association approved and signed off on a tentative agreement (TA). The TA contains components that address changes to collectively bargained language related to salaries and benefits, transfers and promotions, and reclassification. In addition, the TA adds a three (3) percent increase to the California School Employees' Association salary schedule, funded in part from savings in the CSEA unit through frozen and eliminated positions. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA. This document (attached) contains detailed and specific information about how this agreement affects District funds. The Alameda County Office of Education (ACOE) has reviewed these documents and determined that the district can afford this agreement in the current and subsequent years.

From

Song Chin-Bendib Assistant Superintendent, Business and Operations

Attachments

• AB1200 Disclosure Documents for Tentative Agreement with CSEA PDF · 3.5 MB ViewOpen AB1200 Disclosure Documents for Tentative Agreement with CSEADownload AB1200 Disclosure Documents for Tentative Agreement with CSEA

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Fiscal Impact

See the agenda item related to the "Public Disclosure of Collective Bargaining Agreement" for the financial specifics related to this tentative agreement.

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the Ratification of Tentative Agreement between the San Leandro Unified School District and the California School Employees' Association.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Ratify the tentative agreement between the San Leandro Unified School District and the California School Employees' Association.

Board Committee

Not applicable

Policy / Code

Government Code 3547 Board Policies 4143 and 4243

Background Information

On December 12, 2013, the District and the California School Employees' Association approved and signed off on a tentative agreement (TA). The TA contains components that address changes to collectively bargained language related to salaries and benefits, transfers and promotions, and reclassification. In addition, the TA adds a three (3) percent increase to the California School Employees' Association salary schedule, funded in part from savings in the CSEA unit through frozen and eliminated positions. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA. The Alameda County Office of Education (ACOE) has reviewed these documents and determined that the district can afford this agreement in the current and subsequent years. The specific language and provisions in the TA can be found in the document attached to this agenda item.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Tentative Agreement between the SLUSD and CSEA PDF · 768.2 KB ViewOpen Tentative Agreement between the SLUSD and CSEADownload Tentative Agreement between the SLUSD and CSEA

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Fiscal Impact

Non applicable

To

Board of Education

Minutes

Prior to the vote, Superintendent McLaughlin made a brief comment about his discussions with community partners regarding the proposed strategic plan, which has been vetted (and will continue to be vetted) with homeowners associations, neighborhood groups and others, adding that so far comments and input received on the plan have been consistent, and we are ready to move forward. The Board then approved the Adoption of the 2013-2016 District Strategic Action Plan for the San Leandro Unified School District.

Staff Recommendation

Approve the 2013-2016 Strategic Action Plan as presented.

Actions

Motion Approve the 2013-2016 Strategic Action Plan as presented. - Motion made by Jason Toro and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Non applicable

Policy / Code

Non applicable

Background Information

Superintendent McLaughlin provided a presentation on the proposed Strategic Action Plan for 2013-2016 where he outlined the process which began with a Board Special Strategic Planning session on September 7 to develop new areas of focus, expectation and priorities for the District in the future. The Superintendent then took the initial draft plan to Cabinet to narrow/fine tune expectations, and assign yearly goals/targets. After vetting the Plan with the Board, the Board directed the Superintendent to meet with various stakeholders: certificated and classified staff, community based organizations, business, and service clubs to get their feedback. Tonight, the Superintendent is bringing back the final Strategic Action Plan for Board consideration and final approval with implementation in January 2014.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• 2013-2016 Strategic Plan PDF · 141.7 KB ViewOpen 2013-2016 Strategic PlanDownload 2013-2016 Strategic Plan

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To

Dr. Mike McLaughlin, Ed.D.

Minutes

The Board took action on the following two Readmissions from Expulsion: On a motion made by Trustee Carey and seconded by Trustee L?pez, the Board approved the recommendation from Director of Student Support Services for readmission from expulsion for case E04-12/13, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes On a motion made by Trustee Carey and seconded by Trustee Rosato, the Board approved the recommendation from the Director of Student Support Services for readmission from expulsion for case E05-12/13, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes

Staff Recommendation

Approve the recommendation from Director of Student Support Services for readmission from expulsion for case E04-12/13 and E05-12/13. These students have met all of there rehabilitation plan and are elegable to return to a comprehensive program.

From

Dr. Rosanna Mucetti, Ed.D.

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To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board received for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirements) Quarterly Report: October-December 2013.

Staff Recommendation

Receive for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: October-December, 2013.

Policy / Code

California Education Code Section 35186

Background Information

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period October-December 2013, the District did not have any complaints.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Williams Report Oct-Dec 2013 PDF · 33.1 KB ViewOpen Williams Report Oct-Dec 2013Download Williams Report Oct-Dec 2013

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Minutes

Miscellaneous receipts in the amount of $26,182,029.87 have been deposited into the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $26,182,029.87.

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Minutes

Regular Board Meeting - January 28, 2014 CANCELLED Regular Board Meeting - February 4, 2014 Regular Board Meeting - February 25, 2014 - District Office Regular Board Meeting - March 11, 2014 Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Regular Board Meeting - June 24, 2014

Quick Summary / Staff Recommendation

Regular Board Meeting - January 28, 2014 CANCELLED Regular Board Meeting - February 4, 2014 Regular Board Meeting - February 25, 2014 - District Office Regular Board Meeting - March 11, 2014 Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Regular Board Meeting - June 24, 2014

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Minutes

The Board meeting was adjourned at 7:46 p.m.

Actions

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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