Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the agenda for the Regular Board Meeting held on October 21, 2014.

Staff Recommendation

Approve the agenda for the Regular Meeting held on October 21, 2014.

Actions

Motion Approve the agenda for the Regular Meeting held on October 21, 2014. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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To

Board of Education

Minutes

The San Leandro Unified School District (SLUSD) expressed their gratitude to Dr. Pat Kennedy and Mike Kennedy from OSIsoft and Jim Morrison from Lit San Leandro for their donation of over $600,000 to SLUSD and their help securing the $5,000,000 QZAB loan. The proceeds from their donation and the loan are being used to make critical infrastructure upgrades, including joining the Fiber Loop! The Board of Education presented them with a plaque reading, "In Deep Appreciation For Your Generosity and Support in Providing Our Students with 21st Century Skills."

Quick Summary / Staff Recommendation

The San Leandro Unified School District would like to express their gratitude to Dr. Pat Kennedy and Mike Kennedy from OSIsoft and Jim Morrison from Lit San Leandro for their donation of over $600,000 to SLUSD and their help securing the $5,000,000 QZAB loan. The proceeds from their donation and the loan are being used to make critical infrastructure upgrades, including joining the Fiber Loop!

From

Mike McLaughlin, Ed.D., Superintendent

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To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Mr. Ruben Aurelio, Assistant Director of Technology, Assessment, Research, and Evaluation, presented the changes made to the district assessment system and elementary report cards. With the advent of the Smarter Balanced Assessment Consortium system and the full implementation of the Common Core State Standards, students now must be well versed in taking assessments online. Mr. Aurelio explained how our newly adopted interim assessments will support students' ability to perform on the State mandated assessments and further provide teachers with real time formative & summative assessment data to inform instruction. In addition to the presentation on the new assessment system, Mr. Aurelio presented the changes made to the elementary report card. The new report card incorporates the shift to Common Core State Standards as well as 21st Century Competencies. The Board raised concerns that the standard descriptions under the academic categories such as, under "Math" i.e. Operations and Algebraic Thinking, Number of Operations in Base Te n, may be difficult for parents to understand. Superintendent McLaughlin responded by saying that this is why parent-teacher conferences are so important. This is the time where the teacher can walk the parent through the report card, step-by-step, and explain what the standards mean.

Quick Summary / Staff Recommendation

Mr. Ruben Aurelio, Assistant Director of Technology, Assessment, Research, and Evaluation, will present the changes made to the district assessment system and elementary report cards. With the advent of the Smarter Balanced Assessment Consortium system and the full implementation of the Common Core State Standards, students now must be well versed in taking assessments online. Mr. Aurelio will explain how our newly adopted interim assessments will support students' ability to perform on the State mandated assessments and further provide teachers with realtime formative & summative assessment data to inform instruction. In addition to the presentation on the new assessment system, Mr. Aurelio will present the changes made to the elementary report card. The new report card incorporates the shift to Common Core State Standards as well as 21st Century Competencies.

Policy / Code

BP 0460 LCAP: State Priority 4 LCAP: Action Item 1.7 & 1.8

Background Information

The Smarter Balanced assessments are a key part of implementing the Common Core and preparing all students for success in college and careers. Administered online, these new assessments provide an academic check-up and are designed to give teachers and parents better information to help students succeed. Smarter Balanced assessments will replace existing tests in English and math for grades 3-8 and high school in the 2014-15 school year. Scores from the new assessments represent a realistic baseline that provides a more accurate indicator for teachers, students, and parents as they work to meet the rigorous demands of college and career readiness and the new Common Core State Standards. To support the transition to online assessments, the district is moving their interim assessment system to an online delivery system. The interim assessments will provide students practice taking assessments online while having the added benefit of informing teachers on the progress towards mastery of the Common Core State Standards. Additionally, the elementary report card system has been updated to reflect the shift to the Common Core State Standards. The new report card was developed with the support of the report card taskforce and West ED.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

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To

Mike McLaughlin, Ed.D., Superintendent of Schools

Minutes

Jason Toro, Manager, Student Health & Wellness Center provided a presentation on the process for naming the, soon to open, school-based health center located at 2251 Bancroft Ave. in San Leandro. Mr. Toro said that the Student Health & Wellness Center is slated to open in the spring of 2015. In preparation, Mr. Toro said that the Board of Education will name the facility, in accordance with the process outlined in Board Policy 7310, similar to the process used for naming the Fred T. Korematsu campus, prior to its opening in the fall of 2010. Highlights included: SLUSD Board Policy 7310 stipulates that the Governing Board shall name schools or individual buildings in recognition of: Individuals, living or deceased, and entities, that have made outstanding contributions, including financial contributions, to the school community Individuals, living or deceased, who have made contributions of statewide, national, or worldwide significance The geographic in which the school or building is located The process would be: Assemble a Citizen A dvisory Committee Gather community input Identify short lists of names Disseminate a community ballot, Receive Board approval The Board thanked Mr. Toro for the presentation and is looking forward to selecting a name, adding that the ninth grade naming process was very successful, where the District received 73 entries from the community.

Staff Recommendation

This item will appear as an Action Item for BOE approval. Staff recommends that the board approve the naming process for the district's new Student Health and Wellness Center.

Quick Summary / Staff Recommendation

Jason Toro, Manager, Student Health & Wellness Center will provide a presentation on the process for naming the, soon to open, school-based health center located at 2251 Bancroft Ave. in San Leandro, per School Board Policy 7310.

Policy / Code

Board Policy 7310

Background Information

In 2012, the Board of Education (BOE) approved the purchase of the property located at 2251 Bancroft Avenue, San Leandro, CA 94578 for the purpose of developing and launching a school-based health center (SBHC). Currently, the facility is referred to as the San Leandro Student Health & Wellness Center. The BOE shall name the facility in accordance with the process outlined in School Board Policy 7310.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

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Minutes

Trustee Rosato reported receipt of the following emails from October 10, 2014, through October 21, 2014: From Sukhi Khaira regarding "Facilities & Technology Committee Agenda for October 15, 2014"; from Mary Patterson regarding "Classified Vacancy"; from Jonathan Sherr regarding "Important SLTA Bargaining Message"; from Camani Woods regarding "4 Year Plan, San Leandro High School"; from Thesia Naidoo regarding "Agenda Item, 10B, (COPS Grant)" from Peter Von Oosting regarding "Agenda Item, 10B"; from Patrician Quinby regarding "Bancroft Chronicle and Bancroft Times"; from Diana Foster regarding "Please Refuse the COPS Grant"; from Katie Woodruff regarding "NO to COPS Grant"; from Katherine Murray, "It's Time for a Raise"; from Drt G regarding "Counselors Over COPS"; from Lynda Campfield regarding "We need more $$$"; from Thomas Morse regarding "Urgent: Competitive Contract with SLTA"; from Valarie Sowers regarding "Show Us What We Are Worth"; from Lynzcey R Klein regarding "SLUSD Teachers Deserve a Raise"; and from Mark Hamilton regarding "Student Support Services, Job #1."

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Minutes

School Board member Anna Martin updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: Friday, October 17 was the Homecoming Dance, where approximately 300 students turned out, the largest attendance since 2007 October 13 was the Annual Collage and Career Night with over 50 colleges and roughly 1,000 people in attendance Wednesday, October 29, Latinos Unidos is presenting a Dia De Los Muertes Festival in the school cafeteria from 5-9 p.m. There will be performances, altar displays, activities, food and music Thursday, October 30, is the Jefferson Services Annual Marathon. The run will start at noon and return at 3 p.m. to San Leandro High School

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Minutes

Anita Waldron, San Leandro Teachers' Association (SLTA) Vice President and Bargaining chair, and Bancroft Middle School teacher, prefaced her report by thanking the Board and District for their support during the unsettling time at Bancroft and the swift appointment of Ms. Thomas, as Vice Principal. She reported that October 7 was the New Teacher Orientation at The Englander, where thirty-five teachers, site reps, SLTA Executive Board and Board Trustees James and Prola met and received information regarding evaluations, contracts and Ed. Code. The teachers also received a new SLTA T-shirt. She also mentioned that SLTA President Jon Sherr, along with several members of the community spoke at the City Council meeting about the SROs and the COPS grant. They would like to see the City and District come to some kind of compromise regarding the funding, saying "that 23% from the grant and the remainder from the District is a heavy load." Ms. Walton said negotiations are continuing and hoped that they could come to an agreement soon. She distributed a 2013/2014 comparison sheet and how teacher compensation in San Leandro Unified compare to other Districts in Alameda County.

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Minutes

Superintendent McLaughlin again thanked Dr. Pat Kennedy and Mike Kennedy from OSIsoft and Jim Morrison from Lit San Leandro, saying, "Giving a few plaques does not highlight all the work that went into the QZAB application." He thanked staff, and Bond Director John Dominguez, for the role they played in securing the QZAB funds. The Superintendent took time to address some of the priorities expressed by various individuals during public comment, saying that one aspect of the Local Control and Accountability Plan (LCAP) process is the engagement of LCAP parents/guardians in providing input and feedback. This will be facilitated through the formation of a Parent Advisory Committee (PAC). Each site will nominate two parents from their site level parent leadership groups. The meetings are scheduled for November 3, January 12, 2015, March 2, 2015, and April 13, 2015, from 6:00-7:30 p.m. He also noted that with regards to the Visual & Performing Arts piece, the LCAP PAC will have an important role in developing the next LCAP, which means that just because a program did not get in the 2014-2015 LCAP does not mean that it will to be included in the following year. He used an example of how much the San Leandro community values the performing arts, and how staff is having discussions about future programing. He reminded the Board that Beautification Day is Saturday, October 25, from 9-12 p.m. and hoped to see of them there. The Superintendent concluded his report by addressing the COPS grant and how important school safety is, adding that last year as we worked on the strategic plan, the one area of focus that kept coming up was: "we want our schools to be safe." He said that the Board and staff balance issues on a daily basis: special education, counselors, programs and extracurricular activities, and school safety.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on October 15, 2014. The committee discussed and approved a MC2 Maintenance and Scheduling Software, and discussed a Sunpower Solar project at San Leandro HIgh School and Bancroft Middle School, as well as Lease Lease-Back agreements with BRCO Constructors Inc. for voluntary seismic upgrades project.

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Minutes

Trustee Rosato reported that the Mid-Alameda County Sp. Ed. Local Plan Area (MACSELPA) meeting planned for October 20 was postponed due to the selection of a new Interim SELPA Director.

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Minutes

The Board approved the Consent Calendar. Following the approval of the Consent Calendar, the Board took a break at 8:06 p.m. and returned to Open Session at 8:15 p.m.

Actions

Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Attachments

• October 7, 2014, Regular Board Meeting Minutes PDF · 416.7 KB ViewOpen October 7, 2014, Regular Board Meeting MinutesDownload October 7, 2014, Regular Board Meeting Minutes

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Attachments

• Certificated Personnel Report PDF · 74.8 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report
• Classified Personnel Report PDF · 15.8 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

Amount is not-to-exceed $42,500 per year plus reimbursement for out-of-pocket expenses for hotel and 50% of gasoline.

To

The Board of Education

Staff Recommendation

Approve renewal of contract with School Site Solutions, Inc. to provide support for bond projects through June 2015.

Background Information

The District has a contract with School Site Solutions, John Dominguez, to serve as the Interim Bond Director and provide support for Measure B and M bond projects. The contract started in September 2012 and has been extended until December 31, 2014. The current contract with Mr. Dominguez is at a rate of $85 per hour plus reimbursement for some out of pocket expenses. The existing contract cost is not-to-exceed $132,000 (plus estimated expenses) for a period of approximately 11 months, ending December 31, 2014, at three-four days per week. Staff is requesting an extension of the contract with Mr. Dominguez until June 30, 2015. Mr. Dominguez is currently working 3 days per week and could be up to 4 days depending on needs. The same terms and conditions would be extended in the contract until June 2015. The estimated cost is not-to-exceed $42,500 plus out-of-pocket expenses. Attached is the Consultant Agreement with School Site Solutions. The period covered by the renewal of the contract is January 1, 2015, through June 30, 2015, excluding holidays.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Renewal Contract - School Site Solutions PDF · 243.8 KB ViewOpen Renewal Contract - School Site SolutionsDownload Renewal Contract - School Site Solutions

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Staff recommends approval of discarding old textbooks no longer in use at San Leandro High School. Books will be donated to the Books for the Barrios program.

Policy / Code

Board Policy 3270 Education Code 60500

Background Information

In accordance with Board Policy BP 3270, San Leandro High School seeks to dispose of old textbooks. (Refer to attached list.)

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• SLHS Discard of Textbooks PDF · 62.4 KB ViewOpen SLHS Discard of TextbooksDownload SLHS Discard of Textbooks

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D, Superintendent

Staff Recommendation

Staff Recommends approval of contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services

Attachments

• Contracts $5,000 and less 10-21-14 PDF · 13.4 KB ViewOpen Contracts $5,000 and less 10-21-14Download Contracts $5,000 and less 10-21-14

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Fiscal Impact

None; each contract will be funded based on its budget source requested.

To

The Board of Education

Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2014-2015.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Associate Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?.? Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.?

From

Mike McLaughlin, Ed.D., Superintendent

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To

Board of Education

Staff Recommendation

Adopt Resolution #14-49 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution #14-49 to Declare Certain Equipment Surplus and/or Obsolete PDF · 1.2 MB ViewOpen Resolution #14-49 to Declare Certain Equipment Surplus and/or ObsoleteDownload Resolution #14-49 to Declare Certain Equipment Surplus and/or Obsolete

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Staff recommends the approval of discarding damaged textbooks for Bancroft Middle School (see listing attached). Books will be donated to the Books for the Barrios program.

Policy / Code

Board Policy 3270 Education Code 60500

Background Information

In accordance with Board Policy BP 3270, Bancroft Middle School seeks to dispose of damaged textbooks. (See attached listing.)

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• Bancroft Discard of Damaged Textbooks PDF · 375.0 KB ViewOpen Bancroft Discard of Damaged TextbooksDownload Bancroft Discard of Damaged Textbooks

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Fiscal Impact

N/A

To

Board of Education

Board Committee

Facilities & Technology Committee - October 15, 2014

Background Information

All work required of the contractor, Rodan Builders, for the Madison Elementary School Restroom project has been performed and is now complete. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 15, 2014. The project team included Sim Architects, Inc. (Architectural Design) and Harris & Associates (CM).

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• NOC for Madison ES Restroom PDF · 8.4 KB ViewOpen NOC for Madison ES RestroomDownload NOC for Madison ES Restroom

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Fiscal Impact

LCFF-Supplemental/Concentration Grant

To

SLUSD School Board

Minutes

PUBLIC COMMENT The Board heard from Richard Mellor, Evelyn Gonzalez, Christine Scobee, Jessica Siebert, Cynthia Chandler, Liz Torres, Mia Ousley, who spoke in opposition to approving the COPS grant, where the District is being asked to contribute $1.7 million for the SRO officers. The speakers felt that this was a poor use of school district funds, and by budgeting for the officers would mean major cuts elsewhere, and money diverted from the classroom could potentially fund resources for students. Following public comments, the Board shared and discussed their perspective regarding allocating $1.7 million over four years for SROs. Student Board member Martin did not agree with having more SROs on the campus, adding that this sends a bad message to the students. Superintendent McLaughlin agreed that these dollars are a heavy burden on the District budget, and we would love to place these dollars in the classroom; however, "safety is important and we cannot operate without the minimum of two SRO's in our District." Trustee James noted that with a deadline of December 24 for the City to decide whether they will accept the grant and hire more officers, he asked that the Board table their decision at this time, giving the Superintendent and City Manager time to meet and discuss an agreement that the District can accept and then bring the item back to the November meeting. With that, the Board approved to table the COPS Grant until the November 18, 2014, Board meeting.

Staff Recommendation

The COPS Grant will provide the district with 4 full time Student Resource Officers. The district contribution or match is roughly the cost of a first step police officer. The COPS Grant will pick up the remainder of the cost of the 4 officers (see attachments for details). The goal of the SRO's is primarily to take proactive steps in supporting our youth and the community and how they relate with the school system. Building this relationship with our local officers will provide our students the opportunities to reach out to law enforcement for solutions before they become problems. The cost of the SRO's in previous years was picked up through a grant awarded to the SLPD. The grant sunshines at the end of the 2013-2014 School Year. The district vetted the cost of supporting the SRO's through the Local Control Design Team and the team agreed to budget this cost for next year and 2 years out for a total of 3 years. I recommend that we move forward with the approval of the COPS Grant.

Actions

Motion The COPS Grant will provide the district with 4 full time Student Resource Officers. The district contribution or match is roughly the cost of a first step police officer. The COPS Grant will pick up the remainder of the cost of the 4 officers (see attachments for details). The goal of the SRO's is primarily to take proactive steps in supporting our youth and the community and how they relate with the school system. Building this relationship with our local officers will provide our students the opportunities to reach out to law enforcement for solutions before they become problems. The cost of the SRO's in previous years was picked up through a grant awarded to the SLPD. The grant sunshines at the end of the 2013-2014 School Year. The district vetted the cost of supporting the SRO's through the Local Control Design Team and the team agreed to budget this cost for next year and 2 years out for a total of 3 years. I recommend that we move forward with the approval of the COPS Grant. - Motion made by Lance James and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Dr. Mike McLaughlin

Attachments

• Draft Staff Report 2014 COPS Grant PDF · 14.3 KB ViewOpen Draft Staff Report 2014 COPS GrantDownload Draft Staff Report 2014 COPS Grant
• COPS Grant PDF · 10.4 MB ViewOpen COPS GrantDownload COPS Grant

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Fiscal Impact

$20,970 and will be funded entirely through fundraising, donations and PTA. Net fiscal impact to district: $0.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved Contracted Services Agreement Between San Leandro Unified School District and Mount Hermon Outdoor Science School for Madison Elementary School for Outdoor Education, March 23-27, 2015.

Staff Recommendation

Staff Recommends Approval of Contracted Services Agreement Between San Leandro Unified School District and Mount Hermon Outdoor Science School for Madison Elementary School for Outdoor Education, March 23-27, 2015

Actions

Motion Staff Recommends Approval of Contracted Services Agreement Between San Leandro Unified School District and Mount Hermon Outdoor Science School for Madison Elementary School for Outdoor Education, March 23-27, 2015 - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Madison Elementary School is proposing to send its 5th graders to Outdoor Education at Mount Hermon, CA. This program will enrich students' education with outdoor educational activities, expose them to new and different experiences, and enhance their social and emotional well-being. Outdoor Education is funded entirely through fundraising, donations and PTA. Chaperone ratio requirements will be met for students attending this trip.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• Madison Outdoor Ed PDF · 154.8 KB ViewOpen Madison Outdoor EdDownload Madison Outdoor Ed

Link to this item

To

Mike McLaughlin, Ed.D. Superintendent

Minutes

The Board approved Memorandum of Understanding Between Alameda County of Education and San Leandro Unified School District for Project EAT as it Relates to a Nutrition Education and Physical Activity Program for 2014-2015.

Staff Recommendation

Approve Memorandum of Understanding Between Alameda County of Education and San Leandro Unified School District for Project EAT as it relates to a Nutrition Education and Physical Activity Program for 2014-2015

Actions

Motion Approve Memorandum of Understanding Between Alameda County of Education and San Leandro Unified School District for Project EAT as it relates to a Nutrition Education and Physical Activity Program for 2014-2015 - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Policy / Code

BP 5030 Student Wellness

Background Information

ACOE operates Project EAT, formerly known as the San Leandro Nutritional Learning Community Project. Project EAT facilitates healthy changes within the school sites and system. The San Leandro Project has been highly successful for the past 9 years and joins with other smaller districts together to create a streamlined administration and professional development system to build capacity among the staff of school districts to implement Supplemental Nutricion Assistance Program Education and Routine of Health Program. Project EAT will offer a consolidated program that supplies professional development, coaching, consumable and non-consumable materials for teachers, and administration of documentation and invoicing. ACOE will also provide monthly newsletters for all families in each district. In addition, Project EAT will work with both the Child Nutrition Services department and the Educational Services department to create crossover programs that both encourage students to eat new and colorful fruits and vegetables and fuel their academic curiosity so as to meet state standards.

From

Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

Attachments

• MOU for Project EAT PDF · 294.2 KB ViewOpen MOU for Project EATDownload MOU for Project EAT

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent of Schools

Minutes

The Board approved the San Leandro Student Health & Wellness Center Naming Process.

Staff Recommendation

Staff recommends approving the process for naming the school-based health center located at 2251 Bancroft Ave. in San Leandro, in accordance with School Board Policy 7310.

Actions

Motion Staff recommends approving the process for naming the school-based health center located at 2251 Bancroft Ave. in San Leandro, in accordance with School Board Policy 7310. - Motion made by Corina N. Lopez and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Policy / Code

BP 7310

Background Information

In 2012, the Board of Education approved the purchase of the property located at 2251 Bancroft Ave. in San Leandro for the development and launch of a school-based health center (SBHC). The facility is currently referred to as the San Leandro Student Health & Wellness Center. The BOE shall name the facility in accordance with the process outlined in Board Policy 7310.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Link to this item

To

Mike McLaughlin, Ed.D. Superintendent

Minutes

The Board approved Readmission from Expulsion (12-13 #66, Ordered from Tracy Unified).

Staff Recommendation

Approve the recommendation from the Director od Student Services for the readmission from Expulsion case(12-13 #66 Ordered from Tracey Unified). The student has met all of the rehabilitation plan and is eligible to return to a comprehensive program.

Actions

Motion Approve the recommendation from the Director od Student Services for the readmission from Expulsion case(12-13 #66 Ordered from Tracey Unified). The student has met all of the rehabilitation plan and is eligible to return to a comprehensive program. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Responding to Trustee Prola, the Superintendent confirmed that the Board policy applies for any school-sponsored event, whether it's during the school year or not. The Board adopted Revisions to Board Policy 6153 for School-Sponsored Field Trips.

Staff Recommendation

Staff recommends the approval of the revisions made to board policy 6153 for School-Sponsored Field Trips as suggested by the board policy committee.

Actions

Motion Staff recommends the approval of the revisions made to board policy 6153 for School-Sponsored Field Trips as suggested by the board policy committee. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Board Policy Committee, Agenda item on 9/8/14, 6:00-7:15 pm.

Policy / Code

BP 6153

Background Information

After the massive adoption of our newly revised board policies in May 2014, the board policy committee is conducting meetings this year to refine and further customize our updated board policies to meet the specific needs of the San Leandro Unified School District. At our last meeting on September 8th, 2014, the board policy committee made revisions to BP 6153 for School-Sponsored Field Trips. The revisions are intended to be more specific around the adult supervision required to conduct the school sponsored trip in order to further ensure the safety of our students. The committee added two more specific requirements: 1) the adult chaperones must be 25 or over or the parent of a student 2) all supervision of students should involve a minimum of two adults at all times. The suggested, revised board policy is provided as an attachment.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• BP AR 6153 School Sponsored Trips-revisions PDF · 95.0 KB ViewOpen BP AR 6153 School Sponsored Trips-revisionsDownload BP AR 6153 School Sponsored Trips-revisions

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Fiscal Impact

The cost of services is funded through Measure B, the November 2006 School Facilities General Obligation Bond Election.

To

The Board of Education

Minutes

The Board approved Project #14-14 a Lease-Leaseback Contract with BRCO Constructors Inc. for the Voluntary Seismic Upgrades Project at the following sites: the PDC building at the Madison Elementary School, the San Leandro Adult School Administration Building at 2255 Bancroft Avenue in San Leandro.

Staff Recommendation

Approve the contract with BRCO Constructors, Inc., in the amount of $375,000, for Project #14-14, funded through Measure B.

Actions

Motion Approve the contract with BRCO Constructors, Inc., in the amount of $375,000, for Project #14-14, funded through Measure B. - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee: October 15, 2014

Policy / Code

N/A

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows: District leases real property to a builder for $1 (site lease) Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease) District makes payments for construction costs: Tenant improvement payments during construction Lease payments after construction The construction terms and conditions are part of an exhibit to the facility lease Title to the new facility vests in the district as lease payments are made District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease One of the benefits of using a LLB delivery method is that if a district has had trouble with a contractor, or even a sub-contractor, this method allows more control for who is selected. A district accepts the Best Value as opposed to the low bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding completion. Many districts have found that there are fewer performance issues using this method. LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance. Staff requested that three of our preapproved LLB general contracting firms submit proposals on this project on September 12, 2014. The firms were BRCO Constructors Inc., Strawn Construction and Jeff Luchetti Construction Inc. On September 29, 2014, the district received two proposals: BRCO ($375,000) and Strawn ($571,832). Staff is recommending that the Board of Education approve the contract with BRCO Constructors, which was the low bid. (Jeff Luchetti Construction Inc. declined to complete the proposal for unspecified reasons).

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Project #14-15 Lease-Leaseback Contract with BRCO Constructors Inc. PDF · 3.0 MB ViewOpen Project #14-15 Lease-Leaseback Contract with BRCO Constructors Inc.Download Project #14-15 Lease-Leaseback Contract with BRCO Constructors Inc.

Link to this item

Fiscal Impact

The cost of services is funded through Measure B, the November 2006 School Facilities General Obligation Bond Election.

To

Board of Education

Minutes

The Board approved Project #14-15 a Lease-Leaseback Contract with BRCO Constructors Inc. for the Voluntary Seismic Upgrades Project at the following sites: for the Davis Street Child Care Centers located at Garfield Elementary School and Jefferson Elementary School, the Broadmoor Child Care Center and Farrelly Pool located at the Roosevelt Elementary School.

Staff Recommendation

Approve the contract with BRCO Constructors, Inc., in the amount of $497,000 for Project #14-15, funded through Measure B.

Actions

Motion Approve the contract with BRCO Constructors, Inc., in the amount of $497,000 for Project #14-15, funded through Measure B. - Motion made by Corina N. Lopez and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee4: October 15, 2014

Policy / Code

N/A

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows: District leases real property to a builder for $1 (site lease) Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease) District makes payments for construction costs: Tenant improvement payments during construction Lease payments after construction The construction terms and conditions are part of an exhibit to the facility lease Title to the new facility vests in the district as lease payments are made District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease One of the benefits of using a LLB delivery method is that if a district has had trouble with a contractor, or even a sub-contractor, this method allows more control for who is selected. A district accepts the Best Value as opposed to the low bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding completion. Many districts have found that there are fewer performance issues using this method. LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance. Staff requested that three of our preapproved LLB general contracting firms submit proposals on this project on September 12, 2014. The firms were BRCO Constructors Inc., Strawn Construction and Jeff Luchetti Construction Inc. On September 29, 2014, the district received two proposals: BRCO ($375,000) and Strawn ($571,832). Staff is recommending that the Board of Education approve the contract with BRCO Constructors, which was the low bid. (Jeff Luchetti Construction Inc. declined to complete the proposal for unspecified reasons).

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Project #14-15Lease-Leaseback Contract with BRCO Constructors Inc. PDF · 3.4 MB ViewOpen Project #14-15Lease-Leaseback Contract with BRCO Constructors Inc.Download Project #14-15Lease-Leaseback Contract with BRCO Constructors Inc.

Link to this item

Fiscal Impact

$12,688 will be replenished from grants, fundraising and donations. Net fiscal impact: $0.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Rosato hoped that all the elementary schools will have a opportunity to participate an Outdoor Education program. With that, the Board approved the Contracted Services Agreement Between San Leandro Unified School District and the YMCA at Camp Arroyo for Woodrow Wilson Elementary School or Outdoor Education March 4-6, 2015.

Staff Recommendation

Staff recommends approval of contracted services agreement between San Leandro Unified School District and The YMCA at Camp Arroyo for Woodrow Wilson Elementary School for Outdoor Education March 4-6, 2015

Actions

Motion Staff recommends approval of contracted services agreement between San Leandro Unified School District and The YMCA at Camp Arroyo for Woodrow Wilson Elementary School for Outdoor Education March 4-6, 2015 - Motion made by Corina N. Lopez and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Woodrow Wilson Elementary School is proposing to send its 5th graders to Outdoor Education at YMCA Camp Arroyo. Wilson will send their students to Outdoor Education to enrich their education, expose them to new and different experiences, and enhance their social and emotional well-being. We have selected Camp Arroyo for our Outdoor Education this year due to its reputation with other elementary schools in the District, its cost relative status to similar programs, and the alignment of their program to site and District goals. The cost of $12,668 for Outdoor Education will be funded entirely through grants, fundraising, and donations. Guidelines for chaperone to student ratio and volunteer clearances will be met for this field trip, as well as any other district requirements.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• Wilson-Camp Arroyo PDF · 97.9 KB ViewOpen Wilson-Camp ArroyoDownload Wilson-Camp Arroyo

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Fiscal Impact

$6,800 will be replenished from grants, fundraising and donations. Net fiscal impact: $0.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Responding to Trustee Lopez, Superintendent McLaughlin explained that all of these programs are available to each school. Selection of the program is left up to each site and is funded entirely through grants, fundraising and donations, with Trustee Katz-Lacabe adding that it was his understanding that all the elementary schools offer an Outdoor Education program to their 5th graders. The Board approved the Contracted Services Agreement Between San Leandro Unified School District and the YMCA at Camp Arroyo for Jefferson Elementary School for Outdoor Education March 2-4. 2015.

Staff Recommendation

Staff recommends approval of contracted services agreement between San Leandro Unified School District and The YMCA at Camp Arroyo for Jefferson Elementary School for Outdoor Education March 2-4, 2015

Actions

Motion Staff recommends approval of contracted services agreement between San Leandro Unified School District and The YMCA at Camp Arroyo for Jefferson Elementary School for Outdoor Education March 2-4, 2015 - Motion made by Corina N. Lopez and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Jefferson Elementary School is proposing to send its 5th graders to Outdoor Education at YMCA Camp Arroyo. Jefferson will send their students to Outdoor Education to enrich their education, expose them to new and different experiences, and enhance their social and emotional well-being. We have selected Camp Arroyo for our Outdoor Education this year due to its reputation with other elementary schools in the District, its cost relative status to similar programs, and the alignment of their program to site and District goals. The cost of $6,800 for Outdoor Education will be funded entirely through grants, fundraising, and donations. Guidelines for chaperone to student ratio and volunteer clearances will be met for this field trip, as well as any other district requirements.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• Jefferson-Camp Arroyo PDF · 70.9 KB ViewOpen Jefferson-Camp ArroyoDownload Jefferson-Camp Arroyo

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board received for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirements) Quarterly Report: July-September 2014.

Staff Recommendation

Receive for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: July-September 2014

Policy / Code

California Education Code Section 35186

Background Information

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period July-September 2014, the District did not have any complaints.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Williams Quarterly Rpt July-Sept 2014 PDF · 27.8 KB ViewOpen Williams Quarterly Rpt July-Sept 2014Download Williams Quarterly Rpt July-Sept 2014

Link to this item

To

Board of Education

Minutes

The Board received for information the Investment Report of the month of July 2014.

Staff Recommendation

The Board to review the investment report for the month of July 2014.

Background Information

Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Investment Report - July 2014 PDF · 841.7 KB ViewOpen Investment Report - July 2014Download Investment Report - July 2014

Link to this item

Fiscal Impact

Non Applicable

To

Board of Education

Minutes

Trustee Prola asked for and received consensus to recognize San Leandro High School teacher and coach Jack "Iron Man" Nelson who has been raising money for school sports, scholarship and other programs for 24 years. His final fundraising marathon will take place on Thursday, October 23.

Staff Recommendation

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.

Board Committee

Non Applicable

Policy / Code

Board Bylaws

Background Information

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• School Board Requests Spreadsheet October 21, 2014 PDF · 61.1 KB ViewOpen School Board Requests Spreadsheet October 21, 2014Download School Board Requests Spreadsheet October 21, 2014

Link to this item

Minutes

Regular Board Meeting - November 4, 2014 Cancelled Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Cancelled Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 201 5

Quick Summary / Staff Recommendation

Regular Board Meeting - November 4, 2014 Cancelled Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Cancelled Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015

Link to this item

Minutes

The meeting was adjourned at 9:13 p.m. in memory of former Alameda County Fire Chief Bill McCammon, who passed away on Monday, October 13.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Link to this item