Regular Board Meeting

0 CALL TO ORDER/ROLL CALL - 6:00 P.M.

Minutes: The meeting was called to order by President James at 6:00 p.m. It was noted that all Board members were present with the exception of Trustee Prola.

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1 PUBLIC TESTIMONY - CLOSED SESSION ITEMS

Minutes: There was no Public Testimony on Closed Session Items.

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2 RECESS INTO CLOSED SESSION - 6:00 P.M.

Minutes: The Board recessed into Closed Session at 6:01 p.m.

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2.1 Student Expulsions; Education Code 35146 and 48918(c)

2.2 Public Employee Discipline/Dismissal/Release/ Hiring, Government Code Section 54957

2.3 Conference with Labor Negotiator (Government Code section 54957.6) Employee organizations: SLTA, CSEA, T/T, Unrepresented Groups, Designated Representative: John Thompson

2.4 Conference with Legal Counsel Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9: 1 case

2.5 Public Employee Appointment: Title: Assistant Superintendent, Business Services, Government Code 54957

3 RECONVENE TO OPEN SESSION - 7:00 p.m.

Minutes: The Board returned to Open Session at 7:07 p.m. President James said that Trustee Prola arrived as the Board was recessing into Closed Session.

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3.1 Report on Closed Session Action

3.2 Pledge of Allegiance

Minutes: President James led the Pledge of Allegiance to the Flag.

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3.3 Approval of Agenda Passed

Minutes: President James noted the following changes to the agenda: 13a - COPS Grant - pulled by staff for further collaboration between the District, the City of San Leandro, and COPS Granting Authority 13i - Layoff Resolution #14-51 to Eliminate a Classified Management Position Move Item 8: Recognition of Special Education Student, Noah Thompson, to the top of the agenda, as the student has an appointment that he needs to attend With that, the Board approved the agenda of the Regular Board meeting held on November 18, as amended.
Staff Recommendation: Approve the agenda for the Regular Meeting held on November 18, 2014.
Actions: Motion Approve the agenda for the Regular Meeting held on November 18, 2014. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Outcome

Motion Approve the agenda for the Regular Meeting held on November 18, 2014. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .

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4 LEGAL STATEMENT

4.1 Legal Statement

Quick Summary / Staff Recommendation: Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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5 PUBLIC TESTIMONY ON NON-AGENDA ITEMS

Minutes: Prior to Public Comments, Trustee James noted that he mistakenly pulled 13i - Layoff Resolution #14-51 to Eliminate a Classified Management Position, instead of 13l-Proposed Termination of Stipulated Expulsion Order for Student E09-13/14. On a motion made by Trustee Rosato and seconded by Trustee Prola, the Board reinstated Action Item #13i and pulled Action Item #13l, by a 6-0 vote. PUBLIC COMMENTS ON NON AGENDA ITEMS The Board heard from the following teachers, community members, and students regarding budget priorities: Jon Sherr, Mark Hamilton, Louise Shaw, Jacob Clark, Valerie Sowers, David D'Antonio, Patricia Gonzalves, Diane Dove, Linda Thurston, Carol Delton, John Sheridan, Tara Shakeshaft, Jeff Bruno, Kathy Murray, Bill Murray, and Amanda Bliss. The speakers urged the Board to give our students and community the best teachers they deserve, close the salary gap and consider increasing teacher salaries with those of neighboring districts. Larry Arnold addressed the Board regarding the lack of showcasing the accomplishments by the students in the shop classes. He urged the Board to rebuild a showcase (that once stood in the main entrance to the high school), and display projects created by those students, demonstrating the endless possibilities that can be achieved. SLTA President Jon Sherr, Richard Mellor, Jessica Bartholowe, Dan Martin, Mia Ousley, Carolyn Escorcio, Tim Holmes, Cynthia Chandler, Oscar Ivy, Jocie Beall, Sophia Sperman, Rachel Beall, Luis Carbazal, Joanna Ayala, Wayne Gregori, Christine Scobee, and Rob Rich addressed the Board opposing increasing the number of Student Resource Officers at the high school through a City COPS grant at a cost of $1.7 million to the District. They urged the Board to stay away from funding the officers. The Board took a break at 8:40 p.m. and returned to open session at 8:50 p.m.

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6 RECREATION & PARKS COMMISSION REPORT

Minutes: Recreation and Parks Commissioner Evelyn Gonzalez provided the following report: The City has received a $1.38 million grant from the State which will be used to: Replace playground equipment and renovate the group picnic area at Siempre Verde Park Replace playground equipment and install a higher fence at Thrasher Park In partnership with the Exploratorium, a new interactive science-based playful art interactive exhibit will be created at Joaquin Plaza The well at Bonaire Park is being repaired after twenty years from Measure WW funds New concrete recycle containers will be installed at Toyon, Halcyon and Manor Parks. Neighbors of Halcyon have offered to pay for the removal of the diseased trees and replant new ones Youth Advisory Commission (YAC) gave their semi-annual report to the Commission: The Halloween Carnival was very successful, generating the most money they ever made. Plans are in the works to upgrade the games for next year San Leandro Got Talent , will be on February 6, 2015, at the Senior Community Center. The event is open to San Leandro students 13-18 years of age and is a fundraiser for the mini grants program New this year is the Color Run which will be at the Marina Park, March 7, 2015 She thanked the Board for the opportunity to serve as the District's appointment to the Recreation & Parks Commission, saying that she must resign now that she has been elected to the school board. She also introduced parent and former Recreation & Parks Commissioner Juan Martinez.

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7 PRESENTATIONS

7.1 Recognition of Special Education Student, Noah Thompson

To: Mike McLaughlin, Ed.D., Superintendent
Minutes: Director of Student Services Special Education, and Community Wellness Victoria Forrester, and Special Education teachers, Carmen Watson, and Carol Delton recognized San Leandro High School student Noah Thompson, nominated last school year for the California Council for Exceptional Children "Yes I Can" Award, in the area of academic achievement with an emphasis in reading. Noah, who is autistic and has some other disabilities, first came to San Leandro High School in the 10th grade from another state, unable to read, with Ms., Watson stating, "In spite of all the challenges, Noah never gave up."
Quick Summary / Staff Recommendation: Special Education Director Victoria Forrester and Special Education Teacher Carmen Watson will present a certificate to our student, Noah Thompson. Noah Thompson was nominated last school year for the California Council for Exceptional Children "Yes I Can" Award, in the area of academic achievement with an emphasis in reading.
Background Information: The Superintendent and Board will recognize Noah Thompson for the California Council for Exceptional Children "Yes I Can" Award.
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

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7.2 Recognition of Jack "Iron Man" Nelson

Minutes: The Board of Education and Superintendent recognized San Leandro High School teacher and coach Jack "Iron Man" Nelson, for his 24 years of fundraising for sports, scholarships and programs to benefit San Leandro Unified School District schools and students. Students Alice Chen and Reana Henson spoke on behalf of the San Leandro High School Jefferson Service Club about the leadership provided by their advisor, teacher, and coach Mr. Nelson, and funds raised through the clubs's efforts to benefit the community.
Quick Summary / Staff Recommendation: The Board of Education and Superintendent will recognize San Leandro High School teacher and coach Jack "Iron Man" Nelson, for his 24 years of fundraising for sports, scholarships and programs to benefit San Leandro Unified School District schools and students.

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7.3 Need and Effectiveness of School Resource Officers

Minutes: San Leandro High School Principals Ronald Richardson, and Reginald Richardson, provided a presentation, developed with School Resource Officers Catherine Pickard and Tom Rodgers, on the need and effectiveness of School Resource Officers. Both spoke about the importance of building community through collaboration with SROs that include such things as: Daily Communications Building school capacity on Emergency Protocols and Procedure School supervision support for students and families Trustee Katz-Lacabe thanked staff for the presentation. He hoped in the future the District could gather some data on the effectiveness of School Resource Officers.
Quick Summary / Staff Recommendation: San Leandro High School Principals Ronald Richardson, and Reginald Richardson, and School Resource Officer Catherine Pickard will provide a presentation on the need and effectiveness of School Resource Officers.

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7.4 Capital Appreciation Bonds

Minutes: Paul Disario, Interim CBO, provided a presentation on the amount of outstanding Capital Appreciation Bonds (CABs) used in the District's capital improvement program, and included a plan to reduce the number of outstanding CABs. Key points included: CABs do not count against tax rate limitations and allow school districts to fund their projects sooner rather than waiting for assessed value to rise or for bonds to be repaid CABs are far more expensive than standard bonds especially when they are repaid far into the future The Legislature has imposed limits on CABs that Reduces the maximum maturity CABs from 40 years to 25 years and limits a school district's repayment ration to no more than $4 in interest and principal for every $1 borrowed It further requires that bond deals give school districts an early repayment option for CABs with maturities longer than 10 years Solutions: Restructuring CAB debt by focusing on the callable CABs (the ones we can refinance) Result would enable the District to reduce the number of CABs and shorten the maturity of remaining CABs With Board direction, staff will begin the process and bring back a recommendation and contract with Dale Scott and Company for CAB restructuring bond services to the December 2, 2014, Board meeting.
Quick Summary / Staff Recommendation: Staff will provide a presentation on the amount of outstanding Capital Appreciation Bonds (CABS) used in the District's capital improvement program, and include a plan to reduce the number of outstanding CABS.

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7.5 San Leandro Unified School District Emergency Operations Planning

To: Mike McLaughlin, Ed.D., Superintendent of Schools
Minutes: PUBLIC COMMENTS Maureen Forney addressed the Board regarding the Draft Environmental Impact Report (DEIR) for the Phillips 66 Company Rail Spur Extension, citing concerns about the environmental impact to us. She urged the Board to comment in an official capacity in opposition to this proposal. The deadline is Monday, November 24. At the conclusion of Ms. Forny's comments, School Health and Wellness Center Manger Jason Toro gave an update regarding the San Leandro Unified School District Emergency Operations Planning (EOP). In order to be fully prepared for school-based emergencies, including natural disasters, man-made hazards or incidents, an active shooter, and pandemic or disease outbreak, revision of the EOP is critical. A comprehensive EOP committee has been established, including certificated, classified, trades, maintenance, nutrition, nursing and administrative staff, as well as representatives from San Leandro Police Department, Alameda County Fire Department and Red Cross.
Quick Summary / Staff Recommendation: In order to be fully prepared for school-based emergencies, including natural disasters, man-made hazards or incidents, an active shooter, and pandemic or disease outbreak, the Student Services, Special Education and Community Wellness Department, under the direction of Jason Toro, is updating the District Emergency Operations Plan (EOP). A comprehensive EOP committee has been established, including certificated, classified, trades, maintenance, nutrition, nursing and administrative staff, as well as representatives from San Leandro Police Department, Alameda County Fire Department and Red Cross.
Policy / Code: Board Policy 3516
Background Information: In order to be fully prepared for school-based emergencies, including natural disasters, man-made hazards or incidents, an active shooter, and a pandemic or disease outbreak, the Student Services, Special Education and Community Wellness Department, under the direction of Jason Toro, is updating the District Emergency Operations Plan.
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

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8 REPORTS

8.1 Correspondence

Minutes: Trustee Rosato reported receipt of the following emails from October 24, 2014, through November 18, 2014: From Mary Patterson regarding "Classified Vacancy"; from Jon Sherr regarding "Bargaining News"; from Joanne Clark regarding "Common Core State Standards Math Parent Night"; from Robin Michel regarding "Board Meeting Highlights, October 2014"; from Silvia Colt regarding "Retain Good Teachers NOW"; from Starla Mason regarding" Dare to the Average"; from Sasha Hin regarding "A Fair Settlement for Teachers "; from Mike Mendel regarding "A Fair Settlement for Teachers"; from Chris Love regarding "Good Pay=Good Teachers"; from Mary Patterson regarding "Certificated Posting"; from Dan Martin regarding "SLUSD Website"; from Caitilyn Mederios regarding "Making Teachers Raving Fans - Give Us a Fair Settlement Now!"; from Cynthia Tam regarding "I'm Not a Mediocre Teacher: Fair Settlement Now!" from Sara Fanvu regarding "Fair Pay for Teachers! Dare to be Average!"; from Veronica Sanchez regarding Garfield Bulletin, 10/31/14"; from Ibado Ismail regarding "November 2014 Bancroft Banner Newsletter"; from Tara Shakeshaft regarding "Pay Raise is Essential";' from Mary Patterson regarding "Commuter Benefits Program"; from Diane Dove regarding "Make Promised Teacher Pay a Priority"; from Cameron Beatty regarding "Poor Righteous Teachers Need a Raise"; from Mary Deakers regarding "A Fair Settlement for Teachers Now!" from Sarah Loconte regarding "Keep Great Teachers in San Leandro"; from Robin Michel regarding "Midsummer's Night Dream Free Employee Performance"; from Jaclyne Atoigue regarding "Save the Teachers that Saved My Life"; from Jonathan Sherr regarding "Bargaining and Election Updates"; from Jodi Prior regarding "Low Salary=Losing Great Teachers"; from Don Paxman regarding "Keep Salaries Fair for San Leandro Teachers"; from Chris Hernandez regarding "Salary"; from Cathryn & Jeff Bruno regarding "A Fair Settlement for Teachers Now!"; from Judi Burle regarding "Retain and Recruit SL Teachers by Making Salaries Average"; from Mary Patterson regarding "Classified Vacancy"; from Ashley Stapleton regarding "A Fair Settlement for Teachers Now!" from Nancy James regarding "Invest in SL Children by Investing in Teachers"; from Jasmine Smothers regarding "I believe My Daughters Deserve the Best - Do You?"; from Dan Martin regarding "Approaches to Policing"; from Mark Hamilton regarding "Are School Counselors Essential Personnel? You Decide"; from Lisa Long regarding "A Fair Settlement for TEACHERS NOW!"; from Dann Bearson regarding "Letter to SLUSD Board of Education"; from Brian Feeley regarding FWD: SLUSD Organizational Chart, 2014-2015"; from Dan Martin regarding "Testing and the Common Core"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Sarah Del Grande regarding "Fair Pay for Hard Work"; from Robin Michel regarding "San Leandro Adult School's Fall Health & Safety Resource Fair"; from Andrea Roman regarding "No Subject"; from Mary Patterson regarding "Vacancy Announcements"; from Robin Michel regarding "Save December 6th Date for Health Care Enrollment Event"; from Elizabeth Lopez regarding "Our Kids Deserve the Best Teachers"; from Lynda Campfield regarding "Please Settle the Agreement"; from May Castro regarding "Our Kids Deserve the Best Teachers"; from Russ Tomlin regarding "Low Pay DriveS Away Good Teachers"; from Veronica Sanchez regarding "Garfleld Newsletter"; from Jessica Toda regarding "Low Pay Drives Away Good Teachers"; from Mark Hamilton regarding "District Priorities for Budgeting and Contract Negotiations"; from Laurie Appling regarding "Teacher Retention"; from Mary Patterson regarding "Classified Vacancies"; from Joanne Clark regarding "Teaching and Learning Expo December 3"; from Debbie Shinoda regarding "Our Kids Deserve the Best Teachers"; from Natalie Zaderey regarding "Illegal Lay-Off/Elimination of Accounting Manager Position"; from Cynthia Schultz regarding "Building a Better Teacher"; from Jacob Clark regarding "Fair Pay Today"; from Damon Gary regarding "Actions Speak Louder Than Words! Pay Teachers Fairly"; and from Gregg Daly regarding "Tonight's Agenda Item RE: COPS Grants."

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8.2 Student Board Member Report

Minutes: Student Board member Anna Martin updated the Board on activities at the San Leandro High School campus and Fred T. Korematsu campus. Highlights included: A Midsummer Nights Dream , another spectacular by the SLHS theater, recently ended its performance The high school football team made it to the playoffs for NCS; however lost to Antioch last Friday The Youth Advisory Commissioners (YAC) was sworn in last night at the City Council meeting The Business Academy opened a new student store on Pier 15 at Pirate's Cove which sells school supplies, school merchandise and food after school with proceeds going back to the Academy The Culture Fair, celebrating all the diverse cultures at San Leandro High School, will be on November 21, from 3-5 p.m. after school, where there will be food sold and performances San Leandro High School has an opportunity to win $10,000 for a student activity fund. By downloading a free app, Fancave, and entering the group code "SLHS", the school can earn points. The school with the most points by February 1, Super Bowl Sunday, receives $10,000. Currently, San Leandro High is in first place

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8.3 Union Representative Reports

Minutes: Thomas Morse, on behalf of the San Leandro Teachers' Association, and Bancroft teacher, addressed the Board regarding the contract negotiations commenting, "It's time to settle a fair contract."

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8.4 Superintendent's Report

Minutes: Superintendent McLaughlin congratulated Trustee Lopez, City-Council-Elect, and congratulated School Board Trustee-Elects Evelyn Gonzalez and Leo Sheridan. He also acknowledged the public comments made earlier tonight, stating that while we may not always agree, it shows the passion and involvement the community has in education. Dr. McLaughlin also announced that the District has released a new free phone app. He encouraged everyone to download it at the District's website.

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9 BOARD COMMITTEE REPORTS

9.1 Facilities & Technology

Minutes: Trustee Prola reported that the Facilities & Technology Committee met on November 12, 2014. The committee discussed the QZAB spending plan, and an E-Rate grant that the District is applying for which would allow us to recover at least 80% of eligible costs. She also mentioned that the District will be developing a new Facilities Master Plan after the Measure B Projects are completed.

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9.2 Curriculum

Minutes: Trustee Carey reported that the Curriculum Committee met on October 27. The committee discussed the timeline for the course approval process, and reviewed some new classes that are being proposed for course approval including revisions of the CAD Solid Modeling, Machine Technology, Environmental Science Honors, Social Justice Activism, and CSU Expository Reading and Writing Courses. The committee previewed and received a demonstration of the new digital course catalogue. They also approved supplemental materials for English Language Arts.

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10 BOARD REPRESENTATIVE REPORTS

10.1 Eden Area Regional Occupational Program

Minutes: Trustee Katz-Lacabe reported that the Eden Area ROP met on November 6, 2014, and made public the Eden Area ROP Employees Agreement, and approved the rubric for the Performance Evaluation for Superintendent Linda Granger. The Board also recognized San Leandro High School Student of the Month for November 2014, Eleeza Buesa in the Business Economics and Finance Program. He asked that the Board recognize her at a future Board meeting.

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11 CONSENT ITEMS

11.1 Approval of Consent Items Action recorded

Minutes: The Board approved the Consent Calendar with the exception of: 12d - Approval of Bill Warrants (Prola) With that, the Board approved the Consent Calendar as amended.
Actions: Motion - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Not Recoreded Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Quick Summary / Staff Recommendation: These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Outcome

Motion - Motion made by Vince J. Rosato and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Not Recoreded Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince

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11.2 Approval of Minutes - October 21, 2014 📎 1

Staff Recommendation: Approve the minutes from the October 21, 2014, Regular Board meeting.

Attachments

October 21, 2014, Regular Board Meeting Minutes PDF · 166.4 KB Open October 21, 2014, Regular Board Meeting Minutes Download October 21, 2014, Regular Board Meeting Minutes

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11.3 Resolution #14-50 to Declare Certain Equipment Surplus and/or Obsolete 📎 4

To: Board of Education
Staff Recommendation: Adopt Resolution #14-50 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.
Policy / Code: Board Policy 3270(a); Administrative Regulations #3270 (a) #6.
Background Information: When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.
From: Mike McLaughlin, Ed.D., Superintendent

Attachments

Adult School Electronics Equipment Discards PDF · 6.3 MB Open Adult School Electronics Equipment Discards Download Adult School Electronics Equipment Discards
Bancroft Middle School Electronics Equipment Discards PDF · 448.0 KB Open Bancroft Middle School Electronics Equipment Discards Download Bancroft Middle School Electronics Equipment Discards
Madison Electronic Equipment Discards PDF · 513.3 KB Open Madison Electronic Equipment Discards Download Madison Electronic Equipment Discards
Resolution #14-50 to Declare Certain Equipment Surplus and/or Obsolete PDF · 52.1 KB Open Resolution #14-50 to Declare Certain Equipment Surplus and/or Obsolete Download Resolution #14-50 to Declare Certain Equipment Surplus and/or Obsolete

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11.4 Personnel Reports - Certificated and Classified 📎 2

To: Michael McLaughlin, Ed.D., Superintendent
Staff Recommendation: Approve the certificated and classified personnel reports.
From: John Thompson, Ed.D., Assistant Superintendent - Human Resources

Attachments

Certificated Personnel Report PDF · 78.6 KB Open Certificated Personnel Report Download Certificated Personnel Report
Classified Personnel Report PDF · 27.5 KB Open Classified Personnel Report Download Classified Personnel Report

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11.5 Approval of Bill Warrants Passed 📎 1

Minutes: Trustee Prola said that she had sent a communication to the Superintendent regarding some of the bill warrants; however, the Superintendent did not receive it in time of tonight's meeting, so at the request of Trustee Prola, the Board approved to table the Bill Warrants until the December 2 Board meeting, pending, a response from staff regarding her questions.
Staff Recommendation: Approve September Bill Warrants #88-50455138-#88-50458400 in the amount of $6,385,160.30. Approve October Bill Warrants #88-5045867-#88-50475825 in the amount of $5,455,410.68.
Actions: Motion Approve September Bill Warrants #88-50455138-#88-50458400 in the amount of $6,385,160.30. Approve October Bill Warrants #88-5045867-#88-50475825 in the amount of $5,455,410.68. - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: No Lance James .; No Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Outcome

Motion Approve September Bill Warrants #88-50455138-#88-50458400 in the amount of $6,385,160.30. Approve October Bill Warrants #88-5045867-#88-50475825 in the amount of $5,455,410.68. - Motion made by

Attachments

Bills Warrants for September and October 2014 PDF · 1.8 MB Open Bills Warrants for September and October 2014 Download Bills Warrants for September and October 2014

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11.6 Ratification of Payroll

Staff Recommendation: Ratify September 2014 payroll in the amount of 5,151,054.96. Ratify October 2014 payroll in the amount of $5,164,722.96.

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11.7 Intra-Budget Transfers and Revisions 📎 2

Staff Recommendation: Approve the request for Intra-Budget Transfers and Revisions for September 2014.

Attachments

September 2014 Budget Transfers PDF · 633.1 KB Open September 2014 Budget Transfers Download September 2014 Budget Transfers
September 2014 Budget Revision PDF · 1.8 MB Open September 2014 Budget Revision Download September 2014 Budget Revision

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11.8 Notice Of Completion for the San Leandro High School Tennis Court Replacement Project 📎 1

Fiscal Impact: Non Applicable
To: The Board of Education
Staff Recommendation: Approve the Notice of Completion (NOC) for the San Leandro High School Tennis Courts Improvements Project #14-11, funded through Measure B Savings.
Board Committee: Facilities and Technology Committee: October 1, 2014
Policy / Code: Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 20.1 Completion.
Background Information: All work required of the contractor, BRCO Constructors, Inc. for the San Leandro High School Tennis Courts Improvements project #14-11 has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back agreement, Exhibit C. The project was completed on August 15, 2014. The project team included Verde Design, Inc. (Architectural Design) and Harris & Associates (Construction Management).
From: Mike McLaughlin, Ed.D., Superintendent

Attachments

NOC SLHS Tennis Court Replacement PDF · 76.6 KB Open NOC SLHS Tennis Court Replacement Download NOC SLHS Tennis Court Replacement

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11.9 Contracted Services Agreement Between San Leandro Unified School District and Soul Shoppe for the Elementary Peace Program at Monroe Elementary School for the 2014-2015 School Year 📎 1

Fiscal Impact: None to the General Fund; $6,200 from Monroe School's Title I Budget
To: Mike McLaughlin, Ed.D., Superintendent
Staff Recommendation: Staff recommends approval of Contracted Services Agreement Between San Leandro Unified School District and Soul Shoppe for the Elementary Peace Program at Monroe Elementary School for the 2014-2015 School Year
Background Information: Monroe Elementary School is seeking renewal of contract for this school year with Soul Shoppe?s Elementary Peace Program to ensure and maintain a positive school climate and culture and promote proactive school wide increased safety and inclusion, which creates increased learning. Soul Shoppe is a whole school character building program designed to increase safety, decrease teasing, and decrease bullying. The program includes: staff training in creating a safe classroom, classified staff training, seven whole school/grade level workshop days, and parent training. The seven student workshops include promoting the following Tools of the Heart themes: Respect Responsibility Caring Positive Attitude Cooperation Wise Choices Do your best- ?be smart, be strong, be ready? Soul Shoppe is listed in the Monroe Single School Plan for Student Achievement. The contract services agreement is attached.
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

Monroe-Soul Shoppe PDF · 100.7 KB Open Monroe-Soul Shoppe Download Monroe-Soul Shoppe

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11.10 Memorandum of Understanding between WestEd and San Leandro Unified School District for the 2014-2015 school year 📎 1

To: Mike McLaughlin, Ed.D, Superintendent
Staff Recommendation: Staff recommends approval of Memorandum of Understanding between WestEd and San Leandro Unified School District for the 2014-2015 school year
Background Information: This MOU is supporting the partnership with WestEd to conduct research on using Math Pathways & Pitfalls to Promote Algebra Readiness. Classroom level data such as student work and researcher observations will be collected as outlined in the attached MOU. WestEd will provide curriculum, materials and training on 7th grade common pitfalls in math to teachers.
From: Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services

Attachments

WestEd MOU PDF · 271.9 KB Open WestEd MOU Download WestEd MOU

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11.11 Notice of Completion for the Garfield Elementary School Door Replacement Project

Fiscal Impact: Non Applicable
To: Board of Education
Staff Recommendation: Approve the Notice of Completion (NOC) for the Garfield Door Replacement Project, funded through Measure B Savings.
Board Committee: Facilities & Technology Committee Meeting November 12, 2014
Policy / Code: Notice of Completion is subject to approval by the Board of Trustees per Contract specification 20.1 - Completion.
Background Information: All work required of the contractor, Jeff Luchetti Construction, Inc. for the Garfield Door Replacement Project has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back agreement, Exhibit C. The project was completed on August 8, 2014. The project team included Frank Rosenblum (Civil Design) and Harris & Associates (Construction Management).
From: Mike McLaughlin, Ed.D., Superintendent

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11.12 Notice of Completion for the Madison Elementary School - District Office Parking Lot Project 📎 1

Fiscal Impact: Non Applicable
To: Board of Education
Staff Recommendation: Approve the Notice of Completion (NOC) for the Madison Elementary School- District Office Parking Lot Project, funded through Measure B Savings.
Board Committee: Facilities & Technology Committee Meeting November 12, 2014
Policy / Code: Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 20.1 - Completion.
Background Information: All work required of the contractor, Jeff Luchetti Construction, Inc. for the Madison ES ? DO Parking Lot has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C. The project was completed on August 8, 2014. The project team included Frank Rosenblum (Civil Design) and Harris & Associates (Construction Management).
From: Mike McLaughlin, Ed.D., Superintendent

Attachments

NOC for Madison ES - District Parking Lot PDF · 8.5 KB Open NOC for Madison ES - District Parking Lot Download NOC for Madison ES - District Parking Lot

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11.13 Notice of Completion for the Jefferson Elementary School Multi-Purpose Room Modernization Project

Fiscal Impact: Non Appicable
To: Board of Education
Staff Recommendation: Approve the Notice of Completion (NOC) fir the Jefferson Elementary School Kitchen Modernization and Seismic Upgrade Project, funded through Measure B Savings.
Board Committee: Facilities and Technology Committee meeting, November 12, 2014
Policy / Code: Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 20.1 Completion.
Background Information: All work required of the contractor, Strawn Construction, Inc. for the Jefferson Elementary School Kitchen Modernization and Seismic Upgrade project has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back agreement, Exhibit C. The project was completed on August 15, 2014. The project team included SIM Architects (Architectural Design) and Harris & Associates (Construction Management).
From: Mike McLaughlin, Ed.D., Superintendent

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11.14 Acceptance of Donations 📎 1

To: Mike McLaughlin, Ed.D., Superintendent
Staff Recommendation: Staff recommends approval of Acceptance of Donations for November 18, 2014
Policy / Code: BP 3290, Gifts, Grants and Bequests
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

Donations 11-18-14 PDF · 72.7 KB Open Donations 11-18-14 Download Donations 11-18-14

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11.15 Contracts for Amounts $5,000 or Less for Fiscal Year 2014-2015 📎 1

Fiscal Impact: None, but each contract will be funded based on its budget source requested.
To: Mike McLaughlin, Ed.D, Superintendent
Staff Recommendation: Staff Recommends approval of contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015
Board Committee: Finance Committee on June 20, 2011
Background Information: Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.
From: Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services

Attachments

Contracts $5,000 or less 11-18-14 PDF · 10.9 KB Open Contracts $5,000 or less 11-18-14 Download Contracts $5,000 or less 11-18-14

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12 ACTION/DISCUSSION ITEMS

12.1 COPS Grant 📎 3

Fiscal Impact: LCFF-Supplemental/Concentration Grant
To: SLUSD School Board
Minutes: This item was pulled for further collaboration with the City of San Leandro.
Staff Recommendation: Approve the Superintendent's recommendation to approve participation in the COPS Grant.
Board Committee: Non Applicable
Policy / Code: Non Applicabel
Background Information: Superintendent McLaughlin brought this item to the October 21, 2014, Board meeting for Board consideration. The Board tabled taking action until the November 18, 2014, giving the Superintendent and City Manager time to meet and further discuss the agreement. The Superintendent is bringing the COPS Grant back to the Board for consideration tonight. The COPS Grant will provide the district with 4 full time Student Resource Officers. The district contribution or match is roughly the cost of a first step police officer. The COPS Grant will pick up the remainder of the cost of the 4 officers (see attachments for details). The goal of the SRO's is primarily to take proactive steps in supporting our youth and the community and how they relate with the school system. Building this relationship with our local officers will provide our students the opportunities to reach out to law enforcement for solutions before they become problems. The cost of the SRO's in previous years was picked up through a grant awarded to the SLPD. The grant sunshines at the end of the 2013-2014 School Year. The district vetted the cost of supporting the SRO's through the Local Control Design Team and the team agreed to budget this cost for next year and 2 years out for a total of 3 years. Attached is the revised 2014 COPS Grant proposal, along with the attachments that were included in the October 26, 2014, Board meeting.
From: Dr. Mike McLaughlin

Attachments

COPS Grant PDF · 10.4 MB Open COPS Grant Download COPS Grant
Draft Staff Report 2014 COPS Grant PDF · 14.3 KB Open Draft Staff Report 2014 COPS Grant Download Draft Staff Report 2014 COPS Grant
Revised COPS Grant Proposal PDF · 89.3 KB Open Revised COPS Grant Proposal Download Revised COPS Grant Proposal

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12.2 Contract with MC2 for Maintenance and Scheduling Software Action recorded 📎 1

Fiscal Impact: $1500.00 for the first system,funded from the Maintenance Fund 8150, and cost neutral thereafter.
To: Board of Education
Minutes: The Board approved the Contract with MCS for Maintenance and Scheduling Software.
Actions: Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities & Technology Committee Meeting held on October 15, 2014
Policy / Code: N/A
Background Information: The District is currently using an outdated service request system software with very limited capacity. This system was implemented in 2002 and is in need of replacement. This program currently costs the district $500.00 per month. MC2 is a San Carlos, Ca. based management and communications company that offers maintenance management, custodial, and scheduling software designed especially for school and college use and has been in existence for over 30 years. The SPMMS (School Preventive Maintenance Management System) program will allow the District to: (1) document, plan, schedule and monitor maintenance work, (2) organize the flow of information, (3) provide management reports relating to backlogs, progress, problems, work status, material and labor costs, employee and accounting data, (4) perform scheduled preventive maintenance for buildings, grounds, vehicles and equipment. The program will be hosted by MC2 and they will be responsible for all backups and upgrades at the same cost as the current system with the exception of the first year set-up cost of $1,500.00. The applications will run on tablets as well as any computer with Internet access. SPMMS is currently being used at over forty K12 and community college districts throughout California.
From: Mike McLaughlin, Ed.E., Superintendent

Outcome

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato

Attachments

MC2 Service Request System/Scheduling Software PDF · 117.4 KB Open MC2 Service Request System/Scheduling Software Download MC2 Service Request System/Scheduling Software

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12.3 2015 California School Boards Association (CSBA) Delegate Assembly Nominations 📎 1

Fiscal Impact: In accordance with CSBA Bylaws, CSBA does not pay travel expenses associated with Delegate Assembly meetings.
To: Board of Education
Minutes: A motion was made by Trustee Carey and seconded by Trustee Katz-Lacabe, nominating Trustee Rosato to the 2015 California School Boards Association Delegate Assembly, by a 6-0 vote. Motion made by: Ron Carey Seconded by: Mke Katz-Lacabe Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes A motion was made by Trustee Katz-Lacabe and seconded by Trustee Lopez, nominating Diana Prola to the 2015 California School Boards Association Delegate Assembly, by a 6-0 vote. Motion made by: Mike Katz-Lacabe Seconded by: Corina Lopez Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes The Board will forward the names of Trustees Rosato and Prola to the California School Boards Association.
Staff Recommendation: The Board will discuss and consider nominating interested candidates to the California School Boards Association (CSBA) Delegate Assembly to serve a two-year term beginning April 1, 2015, through March 31, 2017.
Board Committee: Non Applicable
Policy / Code: None
Background Information: Each year, member boards elect representatives from 21 geographic regions to CSBA's Delegate Assembly. CSBA's Delegate Assembly is a vital link in the association's governance structure. Working with local districts, county offices, the Board of Directors and the Executive Committee, Delegates ensure that the association reflects the interest of school districts and county offices of education throughout the state. There are two required Delegate Assembly meetings each year, one on May 16-17, 2015 in Sacramento and one on December 2-3, 2015, preceding the CSBA Annual Education Conference and Trade show in San Diego. Nomination and Candidate Biographical Sketch forms for CSBA's Delegate Assembly are now being accepted until Wednesday, January 7, 2015. Nomination instructions are listed below: Any CSBA member board is eligible to nominate board members within their geographical region or subregion Boards may nominate as many individuals as they chooses by submitting a nomination form for each nominee All nominees must serve on CSBA member boards and give their approval prior to being nominated All nominees must submit a required one-page, single-sided, candidate biographical sketch form. An optional one-page, one-side resume may also be submitted, but cannot be substituted for the candidate biographical sketch form All nomination materials must be postmarked by the U.S.P.S. or faxed no later than Wednesday, January 7 . It is the nominee's responsibility to confirm that all nomination material have been received by the CSBA Leadership Services Department by this due date. Late submissions will not be accepted. Ballots will be mailed by Monday, February 2, 2015, and are due Monday, March 16, 2015. Elected Delegates serve a two-year term beginning April 1, 2015, through March 31, 2017.
From: Mike McLaughlin, Ed.D., Superintendent

Attachments

2015 CSBA Delegate Assembly Nominations PDF · 848.2 KB Open 2015 CSBA Delegate Assembly Nominations Download 2015 CSBA Delegate Assembly Nominations

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12.4 Amendment No. 1 to the Contract with SunPower for the Design and Construction, Operations & Maintenance Agreement with Performance Guarantee (Project #13-17 for Solar Projects Funded Through Measure M Passed 📎 1

Fiscal Impact: The project is funded through Measure M, the November 2012 School Facilities General Obligation Bond Election, and will result in a reduction of energy costs.
To: Board of Education
Minutes: The Board approved Amendment No. 1 to the Contract with SunPower for the Design and Construction, Operations & Maintenance Agreement with Performance Guarantee (Project #13-17) for Solar Projects Funded Through Measure M.
Staff Recommendation: Approve Amendment No. 1 reflecting the layout change to the contract with SunPower for the Design and Construction, Operations & Maintenance Agreement and Performance Guarantee (Project #13-17) for the Solar Projects funded through Measure M.
Actions: Motion Approve Amendment No. 1 reflecting the layout change to the contract with SunPower for the Design and Construction, Operations & Maintenance Agreement and Performance Guarantee (Project #13-17) for the Solar Projects funded through Measure M. - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities & Technology Committee Meeting November 12, 2014
Policy / Code: Non Applicable
Background Information: On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. At the 12/20/13 Board Meeting, the Board of Education approved the contract , in the amount of $5,965,516, with SunPower Corporation, for the Design and Construction, Operations & Maintenance Agreement and Performance Guarantee (Project #13-17) for Solar Projects at San Leandro High School and Bancroft Middle School. During the design, two major issues resulted in necessary changes to the layout conceptual design outlined in the original agreement. The original agreement included a solar array in the parking lot adjacent to San Leandro High School, which was formerly owned by PG&E. When the District acquired the property, PG&E maintained the right to the easement around their electrical towers. Based on safety issues and maintenance needs, PG&E denied the District permission to install permanent facilities on the easement. This necessitated relocating the panels on the high school roof while still maintaining the same level of energy generation. At Bancroft Middle School, the City of San Leandro?s tree ordinance restrictions made it necessary to find a new location in order to generate the same amount of energy needed for the anticipated cost savings. It was determined that the same (or slightly higher) energy generation could be realized by installing the solar at the San Leandro Adult School parking lot, with power supplied to Muir Middle School. This amendment reflects the solar installation layout change and adjusts the generation accordingly, increasing the generation and extending the completion dates, due to the changes.
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Amendment No. 1 reflecting the layout change to the contract with SunPower for the Design and Construction, Operations & Maintenance Agreement and Performance Guarantee (Project #13-17)

Attachments

Amendment No. 1 - SunPower Contract PDF · 162.0 KB Open Amendment No. 1 - SunPower Contract Download Amendment No. 1 - SunPower Contract

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12.5 Change Order No. 1 to the Contract with SunPower for Extra Work on the Construction for Solar Projects (Project #13-17) at San Leandro High School and Muir Middle School/Adult School Parking Lot Funded Through Measure M Passed 📎 1

Fiscal Impact: The project is funded through Measure M, the November 2010 Facilities General Obligation Bond Election, and will result in a reduction of energy costs.
To: Board of Education
Minutes: The Board approved Change Order No. 1 to the Contract with SunPower for Extra Work on the Construction for Solar Projects (Project #13-17) at San Leandro High School and Muir Middle School/Adult School Parking Lot Funded Through Measure M.
Staff Recommendation: Approve Change Order No. 1 to the SunPower contract, in the amount of $30,039.73, for concrete pier foundation depth at San Leandro High School and Muir Middle School.
Actions: Motion Approve Change Order No. 1 to the SunPower contract, in the amount of $30,039.73, for concrete pier foundation depth at San Leandro High School and Muir Middle School. - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities and Technology Committee Meeting November 12, 2014
Policy / Code: Non Applicable
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Change Order No. 1 to the SunPower contract, in the amount of $30,039.73, for concrete pier foundation depth at San Leandro High School and Muir Middle School. - Motion made by Mike Kat

Attachments

Change Order No. 1 to SunPower Contract PDF · 139.8 KB Open Change Order No. 1 to SunPower Contract Download Change Order No. 1 to SunPower Contract

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12.6 Amendment No. 13 to the Jerome Zalinski Contract for Additional Inspector on Record Services for the San Leandro Unified School District Solar Projects Passed 📎 1

Fiscal Impact: The Inspector of Record services are paid by Measure B, Measure M, and Measure B Savings.
To: Board of Education
Minutes: The Board approved Amendment No. 13 to the Jerome Zalinski Contract for Additional Inspector on Record Services for the San Leandro Unified School District Solar Projects.
Staff Recommendation: Approve Amendment No. 13, in the amount of $19,125, to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and OPR Services on the 2014 Bond Projects.
Actions: Motion Approve Amendment No. 13, in the amount of $19,125, to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and OPR Services on the 2014 Bond Projects. - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Facilities & Technology Committee Meeting November 12, 2014
Policy / Code: Non Applicable
Background Information: In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects. On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools On September 7, 2011, the Board approved Amendment No. 3 to include: New portable classrooms at Lincoln High School Modifications to a portable classroom for the Adult School On February 28, 2012, the Board approved Amendment No.4 to include: John Muir MS classroom paint & lights (B) Garfield ES classroom paint & lights (B) Monroe ES classroom paint & lights (B) McKinley ES classroom paint & lights (B) Washington ES classroom paint & lights (B) Fred T. Korematsu Lunch Shelter modifications (B) SLHS CTE phase 2 (B) Pacific Sports Complex & Burrell Field (M) SLHS Pool Facility (M) SLHS Athletic Fields (M) Lincoln HS Athletic site improvements (M) Lincoln HS renovations (B) Lincoln HS multipurpose building (BS) On February 5, 2013, the Board approved Amendment No. 5 to include: John Muir MS Field (M) Bancroft MS Par Course (M) Wilson ES Athletic (M) Seven ES Athletic (M) Madison ES Additional Restroom(s) (BS) Madison ES Modernization (BS) SLHS Modernization (BS) Muir Middle School Modernization (BS) Wilson ES Modernization (BS) Washington ES Classroom Site (BS) Washington ES Classroom Buildings(BS) On April 9, 2013, the Board approved Amendment No. 6 to include: John Muir MS / Adult School Modular Classroom Building (BS) On August 20, 2013, the Board approved Amendment No. 7 to include: Temporary Buildings at the Madison ES District Office and IMC (BS) On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Pacific Sports Complex and Burrell Field (M) Muir Middle School Track & Field (M) Eight Elementary School Athletic Exteriors (M) Madison ES District Office / IMC (BS) Madison ES Seismic and Windows (BS) On March 18, the Board approved Amendment No. 9, to include: Jefferson Elementary School Modernization (BS) McKinley Elementary School Modernization (BS) Monroe Elementary School Modernization (BS) Roosevelt Elementary School Modernization (BS) Bancroft Elementary School Modernization (BS) Madison Elementary School SDC Restroom (BS) SLHS and Bancroft Middle School Solar (M) SLHS Open Space (B) On June 24, 2014 the Board approved Amendment No. 10 in the amount of $20,300 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Washington ES Modernization (BS) Wilson ES Parking Lot (BS) Muir MS Exterior Site Work (BS) On September 9, 2014, the Board approved Amendment No. 11 in the amount of $4,250 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Bancroft MS Modernization (BS) McKinley ES Modernization (BS) On September 9, 2014 , the Board approved Amendment No. 12 in the amount of $11,825 for additional Inspector of Record Services and time for current Bond Measures B projects to include: John Muir MS (BS) McKinley ES (BS) Jefferson ES (BS) Wilson ES (BS) Monroe ES (BS) *M = Measure M BS = Measure B Savings This Amendment, No. 13, in the amount of $19,125, is to add additional services of the Inspector of Record services on Measure M 2014 Projects for San Leandro High School and John Muir Middle School solar projects. The new, not-to-exceed amount is $1,662,995. SUMMARY OF SERVICES Projects Not to Exceed Amount 1 John Muir MS solar $19,125 Total $19,125 CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720 Amendment #4 $449,250 $1,105,970 Amendment #5 $273,090 $1,379,060 Amendment #6 $16,400 $1,395,460 Amendment #7 $3,060 $1,398,520 Amendment #8 $69,235 $1,467,755 Amendment #9 $139,740 $1,607,495 Amendment #10 $20,300 $1,627,795 Amendment #11 $4,250 $1,632,045 Amendment #12 $11,825 $1,643,870 Amendment #13 $19,125 $1,662,995
From: Mike McLaughlin, Ed.D., Superintendent

Outcome

Motion Approve Amendment No. 13, in the amount of $19,125, to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Add

Attachments

Amendment No. 13 - Jerome R. Zalinski PDF · 46.2 KB Open Amendment No. 13 - Jerome R. Zalinski Download Amendment No. 13 - Jerome R. Zalinski

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12.7 2014-2015 Non-Public Agency Contracts Passed 📎 1

Fiscal Impact: $ 1,468.50 - Special Education funds.
To: Mike McLaughlin, Ed.D., Superintendent
Minutes: The Board approved the 2014-2015 Non-Public Agency Contracts.
Staff Recommendation: Approve non-public agency contracts as listed below for the 2014-2015 school year.
Actions: Motion Approve non-public agency contracts as listed below for the 2014-2015 school year. - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not Applicable
Policy / Code: Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366
Background Information: New non-public school placement and agency contracts for the school year 2014-2015. Student # DOB Cost Location # 1 04/27/12 $1,468.50 Progressus Therapy, LLC Total $1,468.50
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Outcome

Motion Approve non-public agency contracts as listed below for the 2014-2015 school year. - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey

Attachments

Progressus Therapy, LLC PDF · 155.8 KB Open Progressus Therapy, LLC Download Progressus Therapy, LLC

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12.8 Approval of Memorandum of Understanding with CSEA for Medical Assistance Stipends Passed 📎 1

Fiscal Impact: Approximately $20,000 per year, which would come from the district's general fund.
To: Mike McLaughlin, Ed.D, Superintendent
Minutes: The Board approved the Memorandum of Understanding with CSEA for Medical Assistance Stipends.
Staff Recommendation: Approve the memorandum of understanding with the California School Employees' Association for medical assistance stipends.
Actions: Motion Approve the memorandum of understanding with the California School Employees' Association for medical assistance stipends. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: To address the increasingly complex medical needs of some of our students, the district has been working with the California School Employees' Association (CSEA) to clarify and define the work that our para educators can do to assist these students. The memorandum of understanding attached to this item describes the types of medical assistance that our para educators can reasonably provide, outlines how they should be trained, and provides for additional compensation to the para educators that provide these services to our students.
From: John Thompson, Ed.D, Assistant Superintendent: Human Resources

Outcome

Motion Approve the memorandum of understanding with the California School Employees' Association for medical assistance stipends. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote:

Attachments

Medical Assistance Stipend Memorandum of Understanding PDF · 175.5 KB Open Medical Assistance Stipend Memorandum of Understanding Download Medical Assistance Stipend Memorandum of Understanding

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12.9 Layoff Resolution #14-51 to Eliminate a Classified Management Position Passed 📎 1

Fiscal Impact: Approximately per year, which would come from the district's general fund.
To: Mike McLaughlin, Ed.D, Superintendent
Minutes: It was noted that the approximate cost to the General Fund is $90,000 per year. The Board adopted Resolution #14-51 to Eliminate a Classified Management Position. I
Staff Recommendation: Approve layoff resolution #14-51 to eliminate an accounting manager position.
Actions: Motion Approve layoff resolution #14-51 to eliminate an accounting manager position. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Background Information: The SLUSD has managed several facilities bonds over the past few years and needed to hire additional staff in the business department to ensure that they were implemented properly. As the bond construction nears completion, the district will eliminate these positions. In the process, there will be a reorganization of the management structure in the business department. Part of the management reorganization includes the recommended elimination of the accounting manager position, which will occur if the Board of Education approves layoff resolution #14-51.
From: John Thompson, Ed.D, Assistant Superintendent: Human Resources

Outcome

Motion Approve layoff resolution #14-51 to eliminate an accounting manager position. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Pro

Attachments

Classified Management Layoff Resolution #14-51 PDF · 52.6 KB Open Classified Management Layoff Resolution #14-51 Download Classified Management Layoff Resolution #14-51

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12.10 Proposed Stipulated Expulsion Order for Student E01-14/15 Passed

To: Mike McLaughlin, Ed.D. Superintendent
Minutes: The Board approved the Proposed Stipulated Expulsion Order for Student E01-14/15.
Staff Recommendation: Approve recommendation from the Director of Student Services for the Stipulated Expulsion Order E01-14/15.
Actions: Motion Approve recommendation from the Director of Student Services for the Stipulated Expulsion Order E01-14/15. - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
From: Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

Outcome

Motion Approve recommendation from the Director of Student Services for the Stipulated Expulsion Order E01-14/15. - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance

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12.11 Proposed Stipulated Expulsion Order for Student E02-14/15 Passed

To: Mike McLaughlin, Ed.D, Superintendent
Minutes: The Board approved the Proposed Stipulated Expulsion Order for Student E02-14/15.
Staff Recommendation: Approve the recommedndation from the Director of Student Services for the Stipulated Expulsion Order for student E02-14/15.
Actions: Motion Approve the recommedndation from the Director of Student Services for the Stipulated Expulsion Order for student E02-14/15. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
From: Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

Outcome

Motion Approve the recommedndation from the Director of Student Services for the Stipulated Expulsion Order for student E02-14/15. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote

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12.12 Proposed Termination of Stipulated Expulsion Order for Student E09-13/14

To: Mike McLaughlin, Ed.D. Superintendent
Minutes: This item was pulled from the agenda.
Staff Recommendation: Approve the termination of Expulsion order for student E09-13/14 whose current whereabouts is unknown and who is at least eighteen years of age and has had four or more years to complete his High School Education.
From: Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

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12.13 Proposed Termination of Stipulated Expulsion Order for Student E19-13/14 Passed

To: Mike McLaughlin, Ed.D. Superintendent
Minutes: The Board approved the Proposed Termination of Stipulated Expulsion Order for Student E19-13/14.
Staff Recommendation: Approve the termination of Expulsion order for student E19-13/14 whose current whereabouts is unknown and who is at least eighteen years of age and has had four or more years to complete his High School Education.
Actions: Motion Approve the termination of Expulsion order for student E19-13/14 whose current whereabouts is unknown and who is at least eighteen years of age and has had four or more years to complete his High School Education. - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
From: Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

Outcome

Motion Approve the termination of Expulsion order for student E19-13/14 whose current whereabouts is unknown and who is at least eighteen years of age and has had four or more years to complete his Hi

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12.14 Contracted Service Agreement between San Leandro Unified School District and Bell Transit for the 2014-2015 school year Passed 📎 1

Fiscal Impact: $10,000.00 from Special Education funds
To: Mike McLaughlin, Ed.D., Superintendent
Minutes: The Board approved the Contracted Service Agreement between San Leandro Unified School District and Bell Transit for the 2014-2015 School Year.
Staff Recommendation: Approve Contracted Service Agreement between San Leandro Unified School District and Bell Transit.
Actions: Motion Approve Contracted Service Agreement between San Leandro Unified School District and Bell Transit. - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not Applicable
Policy / Code: Not Applicable
Background Information: Provide transportation service for Special Ed Students at various school sites for 2014-2015 school year.
From: Rosanna Mucetti, Deputy Superintendent, Educational Services

Outcome

Motion Approve Contracted Service Agreement between San Leandro Unified School District and Bell Transit. - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Ye

Attachments

Bell Transit PDF · 77.9 KB Open Bell Transit Download Bell Transit

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12.15 Medi-Cal Administrative Agreement between San Leandro Unified School District and the Contra Costa County Office of Education Passed 📎 1

To: Mike McLaughlin, Ed.D., Superintendent
Minutes: The Board approved the Medi-Cal Administrative Agreement Between San Leandro Unified School District and the Contra Costa County Office of Education.
Staff Recommendation: Approve Medi-Cal Agreement between San Leandro Unified School District and the Contra Costa County Office of Education for Medi-Cal administrative claiming from July 1, 2014 through June 30, 2016.
Actions: Motion Approve Medi-Cal Agreement between San Leandro Unified School District and the Contra Costa County Office of Education for Medi-Cal administrative claiming from July 1, 2014 through June 30, 2016. - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .
Board Committee: Not Applicable
Policy / Code: Not Applicable
From: Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Outcome

Motion Approve Medi-Cal Agreement between San Leandro Unified School District and the Contra Costa County Office of Education for Medi-Cal administrative claiming from July 1, 2014 through June 30, 20

Attachments

Contra Costa County Office of Education PDF · 844.9 KB Open Contra Costa County Office of Education Download Contra Costa County Office of Education

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13 INFORMATION ITEMS

13.1 Miscellaneous Receipts

Minutes: Miscellaneous Receipts for September 2014, in the amount of $16,087,989.66 and Miscellaneous Receipts for October 2014, in the amount of $10,856,607.47 have been deposited in the Treasury of Alameda County.
Staff Recommendation: Miscellaneous Receipts for September 2014, in the amount of $16,087,989.66, and Miscellaneous Receipts for October 2014, in the amount of $10,856,607.47 have been deposited in the Treasury of Alameda County.

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13.2 Investment Report for the Months of August and September 2014 📎 2

To: Board of Education
Minutes: The Board received for information and review the Investment Report for the months of August and September 2014.
Staff Recommendation: The Board to review the investment report for the months of August and September 2014.
Background Information: Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.
From: Mike McLaughlin, Ed.D., Superintendent

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Investment Report - August 2014 PDF · 1.9 MB Open Investment Report - August 2014 Download Investment Report - August 2014
Investment Report - September 2014 PDF · 1.6 MB Open Investment Report - September 2014 Download Investment Report - September 2014

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14 FUTURE BUSINESS

14.1 Consensus Items 📎 1

Fiscal Impact: Non Applicable
To: Board of Education
Minutes: Trustee Prola will draft a letter on Behalf of the Board, due Monday, November 24, 2014, in opposition of the Draft Environmental Impact Report (DEIR) for the Phillips 66 Company Rail Spur Extension Project (consensus) Trustee Prola would like staff to look into building a display case in the main entrance to San Leandro High School to showcase student projects from the shop class. Student Board Member Anna Martin will coordinate with the Association Student Body Leadership and shop classes (consensus)
Staff Recommendation: The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.
Board Committee: Non Applicable
Policy / Code: Board Bylaws
Background Information: At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.
From: Mike McLaughlin, Ed.D., Superintendent

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School Board Requests Spreadsheet November 18, 2014 PDF · 61.5 KB Open School Board Requests Spreadsheet November 18, 2014 Download School Board Requests Spreadsheet November 18, 2014

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15 ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS

Minutes: Trustee Carey enjoyed the high school performance of A Midsummer Night's Dream . He was able to attend the Halloween Parade at Monroe Elementary School, noting that because of the rain, the parade was moved to the multipurpose room where the students marched across the stage in their costumes. He also attended Monroe's pancake breakfast, acknowledging Monroe Principal Jeannette McNeil for all she does for her students and families. The San Leandro Education Foundation's annual meeting, 7 p.m. at the main library. Trustee Rosato attended A Midsummer Night's Dream , the craft fair at Madison Elementary and the combined City Council/School Districts meeting. Trustee Rosato commented that he was a poll worker on election day for the first time. He also participated in a professional development on edWeb on writing. Trustee Rosato is looking forward to attending Ellen Corbett's "Closing House" gathering at her office on November 19, the Keep the Music Rockin concert and the Teaching and Learning Expo. Trustee Prola commented that she had dinner with former Student Board member, Steven Mills, who has just graduated from Cal and is looking at attending law school. She toured one of the innovator classes at Muir. The Sports Foundation is looking at starting a Sports Foundation Hall of Fame. She attended the production of A Midsummer Night's Dream . The Veterans' Day Celebration at the Senior Center included Boys and Girls Scouts from our schools carrying flags from the various military branches. The Habit Burger Grill opened today where 100% of the profits will be donated to the San Leandro Education Foundation. Trustee Prola visited the San Leandro Historical Museum where students from San Leandro teacher Phil Smothermon's class were participating in a artifacts program. She congratulated Trustee Lopez who City Councilmember elect and School Board members-elect Evelyn Gonzalez and Leo Sheridan, adding that she will miss Trustee Katz-Lacabe. Trustee Lopez thanked Trustee-elect Leo Sheridan for overseeing the Monroe pancake breakfast and congratulated both Leo and Evelyn Gonzalez for their successful bids for the school board. While Trustee Lopez said that she is very excited to be elected to the City Council, she is also sad that she will be leaving her roll as a Trustee. It has been a wonderful experience and she will continue to promote the school district in her new roll as a Councilmember. Due to the lateness of the hour, on a motion made by Trustee Katz-Lacabe and seconded by Trustee Prola, the Board extended the meeting to 10:45 p.m. by a 5-1 vote. Trustees Carey, James, Katz-Lacabe, Lopez, Prola voting yes, Trustee Rosato voting no. Trustee Katz-Lacabe attended A Midsummer Night's Dream . Regarding the COPS Grant, he felt that it wasn't the District's responsibility to pay for police. He agreed with comments made Larry Arnold earlier that the District can do a better job in showcasing the various accomplishments of our students, not only shop classes, but other programs as well. Trustee Katz-Lacabe offered kudos to those who have been elected to their offices. He also mentioned having the Board look into redistricting as a result of the 2010 census, and noted that per Board Policies, once Trustee Lopez gives her official notice of resignation, the Board has 60 days to decide to hold a special election or appoint a new member of the Board. Trustee James commented that it has been an honor to serve with Trustee Katz-Lacabe. He congratulated the newly elected members and concurred with Trustee Katz-Lacabe regarding displaying the accomplishments by our students. Superintendent McLaughlin congratulated Trustee Lopez on her election to the City Council, and acknowledged Trustee Katz-Lacabe, saying that he has helped him be a better Superintendent. He will miss both of them.

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16 ANNOUNCEMENT

16.1 Board of Education Meetings

Minutes: Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Cancelled Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015
Quick Summary / Staff Recommendation: Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Cancelled Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015

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17 ADJOURNMENT*

17.1 Time Action recorded

Minutes: The meeting was adjourned at 10:36 p.m.
Actions: Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Outcome

Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

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Elementary schools (TK–5)

Middle schools (6–8)

High schools (9–12)

Adult & alternative programs

Elementary schools (TK–5)

Middle schools (6–8)

High schools (9–12)

Adult & alternative programs

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Contracts and agreements on this agenda 18