Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the agenda for the Regular Board meeting held on October 7, 2014. Trustee Lopez was temporarily away from the meeting at the time of the vote.

Staff Recommendation

Approve the agenda for the Regular Meeting held on October 7, 2014.

Actions

Motion Approve the agenda for the Regular Meeting held on October 7, 2014. - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Not Present Corina N. Lopez .; Yes Vince J. Rosato .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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To

Michael McLaughlin, Ed.D., Superintendent

Minutes

Victoria Forrester, Director of Student Services, Special Education and Community Wellness and Consuelo Zuluaga, Student Support Services Specialist, presented a Certificate of Appreciation to Tim Morris, Chief Operating Officer, or "Father Elf," and Celeste Delamore, Agency Coordinator, or "Mama Elf," for the non-profit organization Family Giving Tree. The organization recently donated a total of 200 backpacks filled with school supplies to all San Leandro students in transition. It is wonderful to see the look of pride and appreciation on the faces of our students as they receive their back packs. The Board was grateful to Family Giving Tree for their generous donation and are looking forward to our continued partnership.

Quick Summary / Staff Recommendation

Victoria Forrester, Director of Student Services, Special Education and Community Wellness and Consuelo Zuluaga, Student Support Services Specialist, will present a Certificate of Appreciation to Tim Morris, Chief Operating Officer, and Celeste Delamore, Agency Coordinator, for the non-profit organization Family Giving Tree. The organization recently donated a total of 200 backpacks filled with school supplies to all San Leandro students in transition. It is wonderful to see the look of pride and appreciation on the faces of our students as they receive their back packs. We are grateful to Family Giving Tree for their generous donation and look forward to our continued partnership.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

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Minutes

On behalf of participating schools in last May's city-wide track meet at Burrell Field, the Board of Education accepted a check from the San Leandro Sports Foundation Officers Jerry Engler, Martin Capron and Evelyn Gonzalez totaling $10,000. Eight SLUSD schools participated in the meet, with each school receiving $1,000, and the remaining proceeds going to various service and school clubs. The San Leandro Sports Foundations' mission is to support and improve physical fitness programs, help maintain existing athletic facilities, and advocate for the development of new athletic facilities in an and around the community of San Leandro, California. Since its inception in 2009, the San Leandro Sports Foundation as raised more than $50,000 for SLUSD sports, health and fitness programs. The next City-wide Track Meet is scheduled for May 2, 2015.

Quick Summary / Staff Recommendation

On behalf of participating schools in last May's city-wide track meet at Burrell Field, the Board of Education will accept a check from the San Leandro Sports Foundation totaling $10,000. The San Leandro Sports Foundations' mission ids to support and improve physical fitness programs, help maintain existing athletic facilities, and advocate for the development of new athletic facilities in an and around the community of San Leandro, California. Since its inception in 2009, the San Leandro Sports Foundation as raised more than $50,000 for SLUSD sports, health and fitness programs.

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To

Mike Mclaughlin, Ed.D., Superintendent

Minutes

Dr. Zarina Zanipatin, Assistant Director of Teaching, Learning and Educational Equity provided the Board on the English Language Learners (ELL) Program redesign. Dr. Zanipatin provided the Board with the current status of English Language Learners achievement data and update on the outcomes of the Title III accountability requirements. The District's English Learners comprise 25% of our student population. The District intends on providing English Learners with a CCSS aligned educational program that provides rich curriculum, instruction, and assessment practices to develop academic English so that students can fully access the academic standards across disciplines. The District plans to evaluate the programs and services currently offered to English Learners through the formation of a EL Redesign committee as the district works to align its EL programs to the demands of the Common Core State Standards and the newly adopted ELD standards. The goal of the committee will be to analyze the current program components, align program components to the new standards and expectations, and make recommendations for its EL program models that will ensure improvements for EL students achievement and language acquisition in the era of Common Core. The committee will provide direction for the redesign of EL programs so that SLUSD's English Learner programs provide equitable access to and full participation in a 21st century learning environment. The committee will provide guidance on instructional materials, assessment and professional learning with the purpose of ensuring that English Learners benefit optimally and achieve their highest potential as they master content and acquire English proficiency. Staff recommends that the District form an EL redesign committee representative of stakeholders who will collaboratively examine program components and services to ensure that EL students receive an education that yields both high levels of student achievement and full English proficiency. The Board thanked staff for the presentation. Questions and comments from the Board focused on the language breakdown of the 25% of ELL, strategies to help meet the AMAO 1-3 target which have not been met in more than five years, potential for a Dual Language Emerson Program, what is the reclassification criteria. Staff will send a copy of the PowerPoint to the Board.

Quick Summary / Staff Recommendation

The district intends on providing English Learners with a CCSS aligned educational program that provides rich curriculum, instruction, and assessment practices to develop academic English so that students can fully access the academic standards across disciplines. The district plans to evaluate the programs and services currently offered to English Learners through the formation of a EL Redesign committee as the district works to align its EL programs to the demands of the Common Core State Standards and the newly adopted ELD standards. The goal of the committee will be to analyze the current program components, align program components to the new standards and expectations, and make recommendations for its EL program models that will ensure improvements for EL students achievement and language acquisition in the era of Common Core. The committee will provide direction for the redesign of EL programs so that SLUSD's English Learner programs provide equitable access to and full participation in a 21st century learning environment. The committee will provide guidance on instructional materials, assessment and professional learning with the purpose of ensuring that English Learners benefit optimally and achieve their highest potential as they master content and acquire English proficiency. The Department of Teaching, Learning and Educational Equity will provide the Board with the current status of English Language Learners achievement data and update on the outcomes of the Title III accountability requirements. Staff recommends that the District form an EL redesign committee representative of stakeholders who will collaboratively examine program components and services to ensure that EL students receive an education that yields both high levels of student achievement and full English proficiency.

Policy / Code

BP 6174(a) BP 6174(b) BP6174 (c)

From

Rosana Mucetti, Ed.D. Deputy Superintendent, Educational Services

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Minutes

Trustee Rosato reported receipt of the following emails from September 10, 2014, through October 3, 2014: From Deborah Acosta regarding "San Leandro by Design September 24 Invitation"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Robin Michel regarding "Board Approves Substitute Salary Increase"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy and Correction"; from Joy Woycheshin regarding "Candidates Forum"; from Mary Patterson regarding "Classified Vacancies"; from Robin Michel regarding "SLUSD Citizens Bond Committee Report 2012-13 on District Website," "SLUSD Receives Award for Washington Elementary Measure B Project," "Board Meeting Highlights from September 9, 2014," and "Health and Wellness Groundbreaking and Press Release"; from Mary Patterson regarding "Classified Vacancies"; from Veronica Sanchez regarding "Garfield Newsletter for September 19"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Brain Feeley regarding "October 3rd Professional Learning Day Details and Link"; from Google Feedback regarding "Important Action Required! Going Google"; from Ryan Choate regarding "A Message from the Superintendent"; from Mary Patterson regarding "Classified Vacancy"; from Robin Michel regarding "Ability Awareness Fair at Madison Elementary October 1"; from Robyn Liebler regarding Bancroft Middle School"; from Brian Feeley regarding "Deadline to Register for October 3"; from Sukhi Khaira regarding "Facilities an Technology Committee Agenda"; from Ebado Ismail regarding "October 2014 Bancroft Banner Newsletter"; from Mary Patterson regarding "Classified Vacancy"; from Robin Michel regarding "2014 Bond Measure Update"; from Victoria Forrester regarding "On Behalf of the Superintendent Acknowledging SPED Taskforce"; from Mary Patterson regarding "Vacancies"; from Nepi Aiono regarding "Informal Meet and Greet/w Achievement Peaks STEM Academy"; from Dara Garcia regarding "Drake's First Friday with Bancroft Middle School"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy Correction"; and from Brian Feeley regarding "October 3rd Evaluation Link.

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Minutes

Student Board member Anna Martin updated the Board on activities at the San Leandro High School main campus and the Fred. T. Korematsu campus. Highlights included: October 20-24 is Homecoming Week. The Homecoming Football Game is Friday, October 24 against Bishop O'Dowd October is Breast Cancer Awareness Month. The football and volleyball teams have been raising money for breast cancer research. Every Wednesday, students are encouraged to wear pink in support of breast cancer awareness The solar panels (a Measure B Bond Project) have been installed at the high school The Roosevelt Fall Festival is Saturday, October 11 The San Leandro Youth Advisory Committee is hosting a Halloween Carnival on Sunday, October 26, 1 p.m. at the Marina Community Center

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Minutes

There were no Union Representative Reports.

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Minutes

Superintendent McLaughlin reported that he met with City Councilmember Michael Gregory, representatives from the Alameda Flood Control Department, and other stakeholders, to discuss the Carey Drive property, adjacent to Bancroft Middle School. It was decided that there was a need to form an Ad Hoc Committee to meet with the group to best discuss an identify how the property could be used. At the request of the Superintendent, Trustees Rosato, Prola and Katz-Lacabe volunteered to be part of the Ad Hoc Committee. The Superintendent will forward their names to the committee. Professional Development Day was October 3 at the Fred T. Korematsu campus. The Superintendent thanked Dr. Mucetti and the Teaching, Learning, Educational Equity Division for all of their work. The District-wide conference offered workshops for everyone such as Compass Learning, Discovery Ed and Google. He acknowledged the Bancroft Middle School staff for their support during the recent transition of leadership last week, adding that the school has a strong teaching and support staff and the school is in very capable hands. The Superintendent attended the Alameda County Teacher of the Year Awards, where Monroe Elementary School physical education teacher Lynette Watkins was among those honored. Deputy Superintendent Mucetti, and he also joined Alameda County Superintendent Jordan at Monroe to observe Ms. Watkins with her P.E. class, saying that "she is not teaching just PE, but incorporating lessons about the rain forest and other subjects." The first Leadership meeting of the year was September 25. Continuing with the theme, "Raving Fans," the group discussed some of the programs that have been implemented and reflected on those needs still to come. In an effort to improve customer service, the Superintendent mentioned that the District will soon be posting a "New Banner" that will be scrolling messages across the website in the event of an emergency. In addition, he announced that the dial-out changeover to the phone system has been completed and you now have to dial "8" instead of "9" for an outside line, which will eliminate dialing "911" by mistake.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on October 1. The committee approved two change orders and discussed technology issues including upgrading of wireless connections such as switches and outdated equipment.

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Minutes

There was no report.

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Minutes

Trustee Rosato reported that the Mid-Alameda County Sp. Ed. Local Plan Area meeting scheduled for yesterday was rescheduled for October 20. Trustee Rosato did mention that there was a meeting for the Directors and Superintendents earlier in the month, where the main focus was transportation.

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Minutes

The following item was pulled from the Consent Calendar: 12j - Annual Support form Heartland School Solutions for the Point of Service Software/Hardware Use in the Food Services Department (Katz-Lacabe) With that, the Board approved the Consent Calendar as amended.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Attachments

• August 26, 2014, Regular Board Meeting Minutes PDF · 282.8 KB ViewOpen August 26, 2014, Regular Board Meeting MinutesDownload August 26, 2014, Regular Board Meeting Minutes

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Attachments

• September 9, 2014, Regular Board Meeting Minutes PDF · 517.4 KB ViewOpen September 9, 2014, Regular Board Meeting MinutesDownload September 9, 2014, Regular Board Meeting Minutes

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Attachments

• September 14, 2014, Special Board Meeting Minutes PDF · 105.6 KB ViewOpen September 14, 2014, Special Board Meeting MinutesDownload September 14, 2014, Special Board Meeting Minutes

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Attachments

• September 17, 2014, Special Board Meeting Minutes PDF · 105.9 KB ViewOpen September 17, 2014, Special Board Meeting MinutesDownload September 17, 2014, Special Board Meeting Minutes

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Attachments

• Certificated Personnel Report PDF · 81.2 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report
• Classified Personnel Report PDF · 19.1 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Acceptance of Donations for 10-7-14

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Donations 10-7-14 PDF · 70.4 KB ViewOpen Donations 10-7-14Download Donations 10-7-14

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Fiscal Impact

$ 276,346.80 - Special Education funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve non-public school/agency contracts as listed below for the 2014-2015 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2014-2015. Student # DOB Cost Location # 1 1/23/97 $55,078.00 Via Center # 2 11/17/00 $28,424.00 Seneca Family of Agencies # 3 Various $192,844.80 Communication Works Total $276,346.80

From

Rosanna Mucetti, Ed.D, Dupty Superintendent, Educational Services Division

Attachments

• Via Center PDF · 234.2 KB ViewOpen Via CenterDownload Via Center
• Seneca Family of Agencies PDF · 147.2 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• Communication Works PDF · 257.7 KB ViewOpen Communication WorksDownload Communication Works

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To

Board of Education

Staff Recommendation

Adopt Resolution #14-46 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution 14-46 - Obsolete Equipment PDF · 636.7 KB ViewOpen Resolution 14-46 - Obsolete EquipmentDownload Resolution 14-46 - Obsolete Equipment

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Fiscal Impact

Annual support cost $8063.00. The cost will be paid by Food and Nutrition Services.

To

The Board of Education

Minutes

Trustee Katz-Lacabe asked for clarification regarding the use of credit cards for this service. The Superintendent explained that when you access Food & Nutrition Services on the District's website, it will take you to the Heartland School Solutions' website where credit cards are accepted. The Board then approved the Annual Support from Heartland School Solutions for the Point of Services Software/Hardware Use in the Food Services Department.

Staff Recommendation

Approve the agreement between Heartland School Solutions and San Leandro Unified School District.

Actions

Motion Approve the agreement between Heartland School Solutions and San Leandro Unified School District. - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Heartland School Solutions owns the NutriKIDS software. The Nutrition Services Department is currently using NutriKIDS software for our Point of Service (POS), Meal Accountability and Free and Reduced Application Processing. The attached annual invoice is for technical support, software licenses and regulatory updates and hardware warranties through June 30, 2015. Annual Support is $6,771.00 Warranty for equipment is $1292.00

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Annual Support from Heartland School Solutions PDF · 77.2 KB ViewOpen Annual Support from Heartland School SolutionsDownload Annual Support from Heartland School Solutions

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Board of Education

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Contracts $5,000 or Less PDF · 11.7 KB ViewOpen Contracts $5,000 or LessDownload Contracts $5,000 or Less

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Fiscal Impact

None; each contract will be funded based on its budget source requested.

To

The Board of Education

Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2014-2015.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Associate Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?.? Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.?

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Bond Contracts $15,000 or Less Per Fiscal Year PDF · 88.6 KB ViewOpen Bond Contracts $15,000 or Less Per Fiscal YearDownload Bond Contracts $15,000 or Less Per Fiscal Year

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Fiscal Impact

The cost of services is funded through Measure B, the November 2006 School Facilities General Obligation Bond Election.

To

The Board of Education

Staff Recommendation

Approve change order No. 2 with Jeff Luchetti Construction, in the amount of $17,735 Project #14-08 for the Madison Elementary School - District Office Parking Lot Project.

Board Committee

Facilities and Technology Committee: October 1, 2014

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. At the 6/27/14 Board Meeting, the Board of Education approved the construction contract, in the amount of $363,826 with Jeff Luchetti Construction, for Project #14-08 for the Madison ES - District Office Parking Lot. At the 9/09/14 Board Meeting, The Board of Education approved Change Order No. 1, owner requests or unforeseen conditions resulted at an additional cost, for a total amount of $48,027. During construction, unforeseen conditions of damaged underground electrical conduit which resulted in an additional cos for a total amount of $17,735. Please see attached Change Order No. 2 for details of the additional costs.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Change Order No. 2 - JLC PDF · 101.0 KB ViewOpen Change Order No. 2 - JLCDownload Change Order No. 2 - JLC

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Fiscal Impact

The cost of services is funded through Measure B, the November 2006 School Facilities General Obligation Bond Election.

To

The Board of Education

Staff Recommendation

Approve change order No. 2 with Rodan Builders, in the amount of $9,845, Project #14-03 for the Madison Elementary School Classroom Restroom Addition and Exterior Access Project

Board Committee

Facilities and Technology Committee: October 1, 2014

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. At the May 28, 2014 Board Meeting, the Board of Education approved the construction contract, in the amount of $208,944.88, with Rodan Builders, Inc. for Project #14-03 for the Madison Elementary School Classroom Restroom Addition and Exterior Access Project. During construction, owner requests or unforeseen conditions resulted in either a credit, or changes at an additional cost, for a total amount of $9,845. Please see attached Change Order for details of the credits and additional costs. Item No. Supporting Doc (ASI, RFI, FCD) PCO No. Days Amount 1 Description: Re-install specified water heater.(Rodan PCO# 18) FCD 0 $1,618 Reason: Added value Requested by: Owner 2 Description: Extend 2" water line to feed new restrooms. (Rodan PCO# 15rl) FCD 0 $8,227 Reason: Unforeseen Conditions Requested by: Owner CHANGE ORDER No. 2 TOTALS $9,845

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Change Order No. 2 - Rodan Builders PDF · 101.8 KB ViewOpen Change Order No. 2 - Rodan BuildersDownload Change Order No. 2 - Rodan Builders

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Fiscal Impact

$36,714.96 from Special Education Budget

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Contracted Services between San Leandro Unified School District and the New Haven Unified School District for school year 2014-2015

Background Information

Given that the district's SELPA day treatment program was full, SLUSD has contracted with a day treatment program provided by the New Haven Unified School District in order to meet the needs of special education student in the middle school.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Spec Ed 10-7-14 PDF · 35.7 KB ViewOpen Spec Ed 10-7-14Download Spec Ed 10-7-14

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Fiscal Impact

$6,795 from Special Education Resource 6500.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Boys & Girls Club to implement and jointly operate an ASES Program for Students with Special Needs at Monroe Elementary School for the 2014-2015 school year

Policy / Code

Board Policy 5123 Promotion/Acceleration/Intervention/Retention

Background Information

District and Club intend to implement and operate jointly an after school (ASES) "Students with Special Needs" Program at James Monroe Elementary School for the 2014-2015 school year. The Club will employ and administratively supervise all "Students with Special Needs" Program staff. The program staff will be on campus each day from 3-6pm. The District will provide funding for the "Students with Special Needs" Program at Monroe ASES in the amount of $15/hour. This amount covers one staff working 3.0 hours each day and supply costs. The estimated cost for the 2014-15 school year is $6,795. The District will provide the funding from Resource 6500 in Special Education.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Monroe SPED MOU PDF · 330.9 KB ViewOpen Monroe SPED MOUDownload Monroe SPED MOU

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To

Mike McLaughlin, Ed.D, Superintendent

Staff Recommendation

Approve discard of library books that are obsolete, damaged or in poor condition at John Muir Middle School

Policy / Code

Board Policy 3270

Background Information

In accordance with Board Policy 3270, John Muir seeks to dispose of library books that are in poor condition and of low interest for today's middle school readers. The materials represent a variety of books (see attached listing). The district may donate to any governing board, county free library or other state institution; organization; or children or adults in California or foreign countries for the purpose of increasing literacy. They may also be sold to any organization that agrees to use the materials for educational purposes (Education Code 60510). Any organization, agency or institution receiving obsolete instructional materials from the district must certify to the Board that it agrees to use the materials for educational purposes and make no charge to any persons to whom the materials are given or lent. Surplus, undistributed or obsolete instructional materials which are unusable or which cannot be distributed as specified in the Board Policy, will be disposed of by being destroyed by any economical means at least 30 days after the Board has given notice to all persons who have requested such notice.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Attachments

• Muir Library Books to Discard PDF · 532.8 KB ViewOpen Muir Library Books to DiscardDownload Muir Library Books to Discard

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Fiscal Impact

Amount not to exceed $16,000.00 for the 2014-2015 school year from General Funds allocated for school safety.

To

Mike McLaughlin, Ed.D.

Staff Recommendation

Approve Contracted Services for Community Youth Court for the school year 2014-2015

Background Information

Community Youth Courts will offer a positive disciplinary option (diversion program) to at-risk SLUSD students, offering youth a second chance via positive peer support and interaction, and personal growth opportunities. Services to include, but not limited to, referring students to targeted community service projects; case management; and counseling. The plan will improve our district's capacity for serving students at risk for future disciplinary conduct. Community Youth Courts will conduct regular youth court sessions to address the early stages of juvenile delinquency by bringing students before a jury of their peers. "Sentencing" includes restorative justice principals. Emphasis is placed on engaging students in character bulding experiences and maintaining respectful treatment of offenders and victims. Participating youth learn about making responsible choices and accepting the consequences for their actions. This service is the most cited by parents as making a change in their child's life.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Community Youth Court Flyer PDF · 69.8 KB ViewOpen Community Youth Court FlyerDownload Community Youth Court Flyer
• SLUSD Youth Court MOU PDF · 41.0 KB ViewOpen SLUSD Youth Court MOUDownload SLUSD Youth Court MOU

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Fiscal Impact

N/A

To

Board of Education

Minutes

The Board approved canceling the November 4, 2014, Regular Board meeting, as it falls on the day of the General Election, and the April 7, 2015, Regular Board meeting, as it falls during Spring Break.

Staff Recommendation

The Board will discuss and consider rescheduling the November 4, 2014, and April 7, 2015, Board meetings.

Actions

Motion The Board will discuss and consider rescheduling the November 4, 2014, and April 7, 2015, Board meetings. - Motion made by Ron Carey and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

N/A

Policy / Code

N/A

Background Information

The Board of Education for San Leandro Unified School District holds two regular meetings each month typically on the first and third Tuesday. At their May 20, 2014, the Board approved the Board Meeting Calendar for 2014-2015. The November 2014 General Election falls on November 4, 2014, the same date as the scheduled Board meeting. Spring Break is on the same week as the scheduled April 7, 2015, Board meeting. The Board will discuss and consider rescheduling the November 4, 2014, and April 7, 2015, Board meetings. A copy of the 2014-2015 Regular Board Meeting calendar is attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Schedule of Board Meetings for 2014-2015 PDF · 47.3 KB ViewOpen Schedule of Board Meetings for 2014-2015Download Schedule of Board Meetings for 2014-2015

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Fiscal Impact

The financial impact of the Achievement Peaks STEAM Academy would vary, depending on the number of SLUSD students who may choose to attend the charter in lieu of attending one of the schools in the San Leandro Unified School District.

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

The Board pulled Resolution #14-48 Denying the Petition for a Proposed Charter School by Achievement Peaks STEM Academy.

Staff Recommendation

The staff recommends the board deny the charter petition for the Achievement Peaks STEAM Academy.

Background Information

On July 8, 2014, the District received a charter petition from the Achievement Peaks Steam Academy. In accordance with Education Code 47605(b) the district held a public hearing on August 12, 2014 . The District used the services of Mary Hernandez, attorney, to assist the district in the review of the charter and the completion of the Findings of Fact. A detailed description of the Findings of Facts are attached as back up material for this item and are included in Resolution #14-47 and Written Findings of the San Leandro Unified School District's Board of Education Denying the Petition for A Proposed Charter School by Achievement Peaks STEM Academy.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services

Attachments

• Resolution #14-48 and Written Findings Denying Petition for Proposed Charter School PDF · 39.9 KB ViewOpen Resolution #14-48 and Written Findings Denying Petition for Proposed Charter SchoolDownload Resolution #14-48 and Written Findings Denying Petition for Proposed Charter School

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Fiscal Impact

Funded through Measure B.

To

The Board of Education

Minutes

The Board approved Amendment No. 12 to the Design Services Contract with Aedis Architects to Add Architectural Services for the Modernization & Voluntary Seismic Upgrade Project at McKinley Elementary School Main Building "C".

Staff Recommendation

Approve Amendment No. 12, in the amount of $15,774.00, to the Design Services Contract with Aedis Architects to add scope for ADA upgrades to path of travel at McKinley Elementary School.

Actions

Motion Approve Amendment No. 12, in the amount of $15,774.00, to the Design Services Contract with Aedis Architects to add scope for ADA upgrades to path of travel at McKinley Elementary School. - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee: October 1, 2014

Background Information

The Board of Education previously approved Aedis Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. The original Contract was entered into on September 6, 2007, between Aedis Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools. Subsequently, the Board approved: Amendment #1, in the amount of $470,654, on November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract. Amendment #2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools. Amendment #3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E. Amendment #4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School. Amendment #5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed. Amendment #6, in the amount of $4,400, provided architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe. Amendment #7, in the amount of $351,960, was approved on June 4, 2013, and was for additional Measure B savings modernization and voluntary seismic upgrade projects in 2014. In August of 2012, the Board approved the creation of additional Measure B projects from funding generated through savings. The sites include Garfield ES (no seismic work), McKinley ES, Monroe ES, Roosevelt ES (no seismic work), Bancroft MS and Washington ES. Amendment #8, in the amount of $102,343, was approved August 20, 2013, and was for additional seismic upgrades at Garfield ES (Davis Street Bldg), Roosevelt ES (Broadmoor Child Care Bldg and the Farrelly Pool Bldg), and additional scope at Roosevelt ES (Floor drains, roofing) and Bancroft MS (Chairlifts, stair noising, roofing, mechanical access). Amendment #9, in the amount of $33,140, was approved on February 2, 2014, and provided additional architectural design services for mandated ADA upgrades to the path of travel at McKinley Elementary School and Washington Elementary School. Amendment #10, in the amount of $6,700, was approved on February 25, 2014 and provided additional architectural services specifically related to the re-engineering and modifying existing ductwork at HVAC units located in the attic space above the Bancroft Middle School music room and practice studios in order to accommodate new access for maintenance staff, and to procure DSA approval. Amendment #11, in the amount of $285,889, was approved March 18, 2014 and provided architectural services for the conversion of the former Girls, Inc. Building to the District?s new School Based Health & Wellness Center. The existing building consists of approximately 13,000 square feet. Project includes modernization to the interior and exterior to accommodate the program. This Amendment No. 12 in the amount of $15,774 is to provide additional architectural services for appended mandated ADA upgrades to the path of travel at McKinley Elementary School Main Building ?C?. Contract and Fee Summary Item Description of Services Item Amount Running Total Original Contract Modernization at SLHS, McKinley, Roosevelt, Washington $1,045,588 $1,045,588 Amend. #1 Modernization at Bancroft MS $470,654 $1,516,242 Amend. #2 Modernization at Garfield & Monroe $121,532 $1,637,774 Amend. #3 Classroom Paint and Lights Washington Buildings C & E $18,810 $1,656,584 Amend. #4 Measure B Savings Mod. San Leandro HS $243,896 Replace Portables at Washington ES $145,666 $389,562 $2,046,146 Amend. #5 Washington ES Change from Portables to Modular Classrooms $29,000 $2,075,146 Amend. #6 Engineering Calculations for San Leandro HS skylights $4,400 $2,079,546 Amend. # 7 Measure B Savings 2014 projects ? Phase I $351,960 $2,431,506 Amend. #8 Measure B Savings 2014 projects ? Phase II $102,343 $2,533,849 Amend. # 9 ADA Upgrades ? McKinley ES $25,440 ADA Upgrades ? Washington ES $ 7, 700 $33,140 $2,566,989 Amend. #10 HVAC Modifications ? Bancroft MS $6,700 $2,573,689 Amend. #11 School Based Health & Wellness Center $285,889 $2,859,578 Amend. #12 ADA Upgrades at Bldg C ? McKinley ES $15,774 $2,875,352

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amendment No. 12 - Aedis Architects PDF · 169.5 KB ViewOpen Amendment No. 12 - Aedis ArchitectsDownload Amendment No. 12 - Aedis Architects

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board tabled the Approval of Readmission from Expulsion (12-13 #66 (Ordered from Tracey Unified) to the August 21, 2014, pending additional information.

Staff Recommendation

Approve the recommendation from the Director of Student Support Services for the readmision from Expulsion for case 12-13 #66 (Ordered by Tracey Unified). The student has met all of the rehabilitation plan and is eligible to return to a comprehensive program.

Actions

Motion Approve the recommendation from the Director of Student Support Services for the readmision from Expulsion for case 12-13 #66 (Ordered by Tracey Unified). The student has met all of the rehabilitation plan and is eligible to return to a comprehensive program. - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Link to this item

To

Mike McLaughlin, Ed.D, Superintendent

Minutes

Trustee Katz-Lacabe was concerned about the lack of clarification in the contract around how student data would be protected, and what type of student data would be shared with them. Trustee Katz-Lacabe would like to see a provision in the contract to ensure that the information is encrypted for added safety. Student Health and Wellness Center Manager Jason Toro explained that the agreement only allows the providers access to student information while they are on a District site. It was also noted that parental permission is required. The Board then approved the Data Disclosure Agreement for Behavioral Health Contractors.

Staff Recommendation

Approve the Data Disclosure Agreement form outlining the terms and conditions of disclosing personally identifiable information (PII) from student data records to our behavioral health contractors necessary to facilitate behavioral health services within the District, specifically to support the mental health support services that will be provided at the Student Health and Wellness Center.

Actions

Motion Approve the Data Disclosure Agreement form outlining the terms and conditions of disclosing personally identifiable information (PII) from student data records to our behavioral health contractors necessary to facilitate behavioral health services within the District, specifically to support the mental health support services that will be provided at the Student Health and Wellness Center. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Policy / Code

Family Educational Rights and Privacy Act (FERPA), as authorized by 20 U.S.C. ? 1232g(b) and 34 CFR Part 99.

Background Information

Consistent with the federal Family Educational Rights and Privacy Act (FERPA) ? 99.31, the District may disclose personally identifiable information from an education record of a student without the consent required by ? 99.30 if the disclosure meets one or more of the following conditions: (A) The disclosure is to other school officials, including teachers, within the agency or institution whom the agency or institution has determined to have legitimate educational interests. (B) A contractor, consultant, volunteer, or other party to whom an agency or institution has outsourced institutional services or functions may be considered a school official under this paragraph provided that the outside party?(1) Performs an institutional service or function for which the agency or institution would otherwise use employees; (2) Is under the direct control of the agency or institution with respect to the use and maintenance of education records; and (3) Is subject to the requirements of ? 99.33(a) governing the use and re-disclosure of personally identifiable information from education records.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Data Disclosure Agreement PDF · 103.2 KB ViewOpen Data Disclosure AgreementDownload Data Disclosure Agreement

Link to this item

Fiscal Impact

$9,600 General Fund

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

The Board approved the Temporary Lease Agreement between 433 Estudillo, LLC, and the Sam Leandro Unified School District.

Staff Recommendation

Approve a temporary lease with 433 Estudillo, LLC. in order to house Girl's Inc. staff during the renovation of the Student Health & Wellness Center.

Actions

Motion Approve a temporary lease with 433 Estudillo, LLC. in order to house Girl's Inc. staff during the renovation of the Student Health & Wellness Center. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

During the construction phase of the Student Health & Wellness Center, we are contractually obligated to provide adequate and confidential work space for Girl's Inc. This lease will allow the district to provide the temporary space to Girls Inc.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services

Attachments

• My Uploaded File PDF · 1.6 MB ViewOpen My Uploaded FileDownload My Uploaded File

Link to this item

Fiscal Impact

$23,567.00 from General Fund

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

In response to Trustee Prola, Chief Technology Officer Ryan Choate explained that the fiscal amount is for one-year and will be renewed on a yearly basis.

Staff Recommendation

To approve the Xirrus WIFI Support Contract with Howard Technology Solutions.

Actions

Motion To approve the Xirrus WIFI Support Contract with Howard Technology Solutions. - Motion made by Mike Katz-Lacabe and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

The support contract with Howard Technology Solutions for both software and hardware support for the district WIFI array is vital to the continued functioning of our wireless internet solution.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Howard Technology Quote PDF · 79.0 KB ViewOpen Howard Technology QuoteDownload Howard Technology Quote

Link to this item

Fiscal Impact

Cost is $20,970 and will be funded entirely through fundraising, donations and PTA. Net fiscal impact to district: $0.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Contracted Services Agreement Between San Leandro Unified School District and Exploring New Horizons for Roosevelt Elementary School for Outdoor Education, January 2015.

Staff Recommendation

Approve Contracted Services Agreement Between San Leandro Unified School District and Exploring New Horizons for Roosevelt Elementary School for Outdoor Education, January 2015

Actions

Motion Approve Contracted Services Agreement Between San Leandro Unified School District and Exploring New Horizons for Roosevelt Elementary School for Outdoor Education, January 2015 - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Roosevelt Elementary School is proposing to send its 5th graders to Outdoor Education at Pigeon Point, Pescadero, CA. This program will enrich students' education with outdoor educational activities, expose them to new and different experiences, and enhance their social and emotional well-being. Outdoor Education is funded entirely through fundraising, donations and PTA. Chaperone ratio requirements will be met for students attending this trip.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Roosevelt-Exploring New Horizons PDF · 125.3 KB ViewOpen Roosevelt-Exploring New HorizonsDownload Roosevelt-Exploring New Horizons

Link to this item

To

Mike McLaughlin, Ed.D, Superintendent

Minutes

There was a brief discussion around donating the books to a charity rather than discarding them. Superintendent McLaughlin suggested donating them to Books for Barrios, a group that takes outdated textbooks, a process that he used in his previous districts. With that, on a motion made by Trustee Lopez and seconded by Trustee Rosato, the Board approved, by a 6-0 vote, to consider a substitute motion to amend the original recommendation and donate the outdated and unused pre-algebra textbooks at John Muir Middle School to Books for Barrios, rather than discarding them. The Board then approved the amended recommendation to send the Outdated and Unused Pre-Algebra Textbooks at John Muir Middle School to Book for Barrios, rather than discarding them.

Staff Recommendation

Approve Discard of Outdated and Unused Pre-Algebra Textbooks at John Muir Middle School

Actions

Motion Approve Discard of Outdated and Unused Pre-Algebra Textbooks at John Muir Middle School - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Policy / Code

Board Policy 3270 Education Code 60500

Background Information

In accordance with Board Policy BP 3270, John Muir Middle School seeks to dispose of outdated and unused Pre-Algebra textbooks. (Refer to attached listing)

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Attachments

• Muir Pre-Algebra Discards PDF · 262.2 KB ViewOpen Muir Pre-Algebra DiscardsDownload Muir Pre-Algebra Discards

Link to this item

Fiscal Impact

Reducing this position by one hour will save Roosevelt site budgets approximately $4,300.

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board adopted Resolution #14-47 to Reduce a Para Educator Position by One Hour.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Not applicable

Policy / Code

California Education Code sections 45308 and 45117.

Background Information

Roosevelt Elementary School is using site based funds to fund an elementary para educator position. When reviewing their site based budgets for the 2014-15 school year it was determined that there was not enough funding to continue to fund this position at five hours per day. The principal is recommending that this position be reduced to a four hour per day position. Approval of the attached resolution will allow staff to reduce this position to a four hour position, which will become effective 60 days from the date the affected employee is formally noticed.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Resolution #14-47 Reduction of Hours for Para Educator Position PDF · 52.6 KB ViewOpen Resolution #14-47 Reduction of Hours for Para Educator PositionDownload Resolution #14-47 Reduction of Hours for Para Educator Position

Link to this item

Fiscal Impact

San Leandro USD will be responsible for $20,000 from the general fund.

To

Mike McLaughlin, Ed.D, Superintendent

Minutes

The Board approved the Memorandum of Understanding between San Leandro USD and Girls Inc. of Alameda County for the school year of 2014-2015.

Staff Recommendation

Approve Memorandum of Understanding between San Leandro USD and Girls Inc. of Alameda County for the school year 2014-2015

Actions

Motion Approve Memorandum of Understanding between San Leandro USD and Girls Inc. of Alameda County for the school year 2014-2015 - Motion made by Mike Katz-Lacabe and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Policy / Code

Student Wellness, BP 5030

Background Information

This MOU is between San Leandro Unified School District within the context of SLUSD funders, such as Alameda County, and other relevant SLUSD partnering community based organizations, and Girls Incorporated of Alameda County for the purpose of providing mental health treatment, consultation, and service coordination services at Garfield Elementary School; Jefferson Elementary School; Roosevelt Elementary School; Madison Elementary School; John Muir Middle School; and Lincoln Continuation High School for the 2014-2015 school year. Although not a formal part of this MOU, Girls Inc. may also deliver case management services to Girls Inc. clinicians on an as-needed basis, as determined by the Girls Inc. Community Mental Health Services Director.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Attachments

• Girls Inc MOU PDF · 294.7 KB ViewOpen Girls Inc MOUDownload Girls Inc MOU

Link to this item

Attachments

• Career Pathway Trust Contract Word · 1.2 MB Open Career Pathway Trust ContractDownload Career Pathway Trust Contract

Link to this item

Fiscal Impact

$50,000.00 from Special Education Funds

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Superintendent explained that Durham Transportation does not cover all of the routes, so the District may contract with other specialty companies for service. The Board approved the Contracted Services between San Leandro Unified School District and American Transit LLC, for the 2014-2015 School Year.

Staff Recommendation

Approve Contracted Services between San Leandro Unified School District and 1st American Transit, LLC, for school year 2014-2015. This provider was previously covered on a Master Contract.

Actions

Motion Approve Contracted Services between San Leandro Unified School District and 1st American Transit, LLC, for school year 2014-2015. This provider was previously covered on a Master Contract. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Background Information

Provide transportation service for Special Education Students at various school sites for the 2014-2015 school year.

From

Rosanna Mucetti, Deputy Superintendent, Educational Services Division

Attachments

• 1st American Transit, LLC PDF · 96.4 KB ViewOpen 1st American Transit, LLCDownload 1st American Transit, LLC

Link to this item

Fiscal Impact

$19,600.00 from QZAB funds

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Core Switch Replacement for the Fred T. Koremastu (FTK) Campus.

Staff Recommendation

Approve the purchase of a network switch for the FTK campus

Actions

Motion Approve the purchase of a network switch for the FTK campus - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee Meeting, October 1, 2014

Background Information

The core switch at FTK has partially failed. The switch connects each room to the network and back to the district office. To repair the old switch is cost prohibitive. Therefore, the district recommends this switch be replaced with a new switch.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Switch Replacement PDF · 106.6 KB ViewOpen Switch ReplacementDownload Switch Replacement

Link to this item

Fiscal Impact

$33,514.94

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Macbook Purchase for the Adult School.

Staff Recommendation

Approve the purchase of MacBook Pro laptops for teachers and administrators

Actions

Motion Approve the purchase of MacBook Pro laptops for teachers and administrators - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee Meeting, October 1, 2014

Background Information

To promote 21st Century teaching and learning in adult school classrooms, teachers and administrators need access to current technology. These devices will be provided to support technology integration and the implementation of the innovative programs at our Adult School. These devices have dual booting capability and can run both Apple OS and Windows.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Macbook Pros PDF · 75.7 KB ViewOpen Macbook ProsDownload Macbook Pros

Link to this item

Fiscal Impact

No Fiscal Impact

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Katz-Lacabe asked if any data had been collected over the past seven years regarding the effectiveness on students attending UC campuses. Deputy Mucetti explained that in the past the work was embedded in the Gear Up Grant, so any data would have been included in the results of the five-year Gear Up Grant that was presented to the Board. It was also noted that, while there is no specific data around this component currently, we will now have the opportunity to track the quality of the program, making sure that it is accessible to all students, as well as expanding our services to increase student leadership around college preparation and information. The Board approved the Memorandum of Understanding Between San Leandro Unified School District and The Regents of the University of California for he 2014-2015 School Year at San Leandro High School.

Staff Recommendation

Staff recommends approval of the Memorandum of Understanding between San Leandro Unified School District and The Regents of the University of California for the 2014-2015 School Year at San Leandro High School in order to promote college planning.

Actions

Motion Staff recommends approval of the Memorandum of Understanding between San Leandro Unified School District and The Regents of the University of California for the 2014-2015 School Year at San Leandro High School in order to promote college planning. - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Policy / Code

(cf. 6011 - Academic Standards) (cf. 6020 - Parent Involvement) (cf. 6174 - Education for English Language Learners) (cf. 5145.6 - Parental Notifications) (cf. 6141.5 - Advanced Placement) (cf. 6143 - Courses of Study) (cf. 6146.1- High School Graduation Requirements) (cf. 6146.11 - Alternative Credits Toward Graduation) (cf. 6146.2 - Certificate of Proficiency/High School Equivalency)

Background Information

The Memorandum of Understanding with the Regents of the University of California/EAOP has been a vital part of increasing the number of students who are eligible to attend the CSU and UC systems at SLHS for over seven years now. Since partnering with EAOP, we have increased the number of students and families who have access to college planning and advising. We have also created/sustained programs to support students, staff, and families such as: College Night, Open House sessions focused on college topics, Pathways to College Workshop, a College Fair, PSAT Academy, college field trips, summer programming, and professional development for staff on the A-G requirements and college preparation, etc. We want to continue these programs for the 2014-2015 school year as well as expand our services to increase student leadership around college preparation and information. The MOU supports a regional manager and an adviser fellow to work with students to plan for college.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• SLUSD-UC-CEP-DCAC PDF · 56.4 KB ViewOpen SLUSD-UC-CEP-DCACDownload SLUSD-UC-CEP-DCAC

Link to this item

Fiscal Impact

17,150 from the General Fund

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Lopez was happy that the District was taking these steps to reduce the risk of critical data loss and service availability, however, she reiterated that the data should also be geographically separated from our fault line. The Board approved the Offsite Backup and Disaster Recovery Services.

Staff Recommendation

Approve the purchase of offsite backup and disaster recovery services

Actions

Motion Approve the purchase of offsite backup and disaster recovery services - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee Meeting, October 1, 2014

Background Information

To reduce the risk of mission critical data loss and service availability the district has requested ACOE preform system replication and data backup. ACOE is our internet service provider and we have a secure high speed connection to their data center. This solution will provide the district with failover and data recover at a secure offsite location. This solution will protect all of the servers and data stored at the district office. The district highly recommends a disaster recover solution be implemented.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Disaster Recovery PDF · 29.6 KB ViewOpen Disaster RecoveryDownload Disaster Recovery

Link to this item

Fiscal Impact

$100,987.92 QZAB Bond

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Secondary School Servers.

Staff Recommendation

Approve the purchase of Secondary School Servers

Actions

Motion Approve the purchase of Secondary School Servers - Motion made by Mike Katz-Lacabe and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee meeting, October 1, 2014

Background Information

In order to support student access to technology, we need to upgrade the server infrastructure. At current the systems components are beginning to fail and lack the necessary resources to support the technology needs of the district. The replacement servers will provide more file storage, increased processing power and increased network speed for students and staff. The servers are designed for future growth and will allow the district to offer additional technology services and resources to the school sites. In addition, the new servers will be used to support the district?s dependence on data availability. The district is recommending the server infrastructure be upgraded to meet the student and staff needs related to technology by purchasing the secondary school servers.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division

Attachments

• Dell Server Web page · 34.8 KB Open Dell ServerDownload Dell Server
• Dell Storage Web page · 33.1 KB Open Dell StorageDownload Dell Storage
• Dell Server Web page · 30.6 KB Open Dell ServerDownload Dell Server

Link to this item

Fiscal Impact

$21,572.36 from the General fund

To

Mike McLaughlin, Ed.D.,Superintendent

Minutes

It as noted that this item, Action/Discussion Item 13s - Wireless Support Contract, as a duplicate of Action/Discussion Item 13g - Xirrus WIFI Support Renewal.

Staff Recommendation

Approve the purchase of an Xirrus Wireless Support Contract

Board Committee

Facilities and Technology Committee Meeting, October 1, 2014

Background Information

In June 2013 the district purchased Xirrus wireless equipment and installation services from Howard Technology Solutions. The support for the wireless network devices has elapsed. To ensure that the students and staff have the necessary access to network services The district recommends that the support contract be renewed.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• Wireless Support Renewal PDF · 74.9 KB ViewOpen Wireless Support RenewalDownload Wireless Support Renewal

Link to this item

Fiscal Impact

$198,602.75 from Measure B

To

Mike Mclaughlin, Ed.D, Superintendent

Minutes

The Board approved the Chromebooks and Chrombook Carts.

Staff Recommendation

Staff recommends the purchase of 500 additional chromebooks and carts to support 21st Century Teaching and Learning and our online testing environment.

Actions

Motion Staff recommends the purchase of 500 additional chromebooks and carts to support 21st Century Teaching and Learning and our online testing environment. - Motion made by Mike Katz-Lacabe and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

Board Committee

Facilities and Technology Committee Meeting, October 1, 2014

Background Information

In order for SLUSD to meet the demands of the Common Core State Standards implementation, the district recommends that the Chromebooks be purchased. The district will also be utilizing these devices to launch the establishment of a 21st century learning environment and to transition to the goal of a 1-to-1 student to device ratio. The device will provide students access to a variety of blended learning tools while also ensuring the classroom is equipped to integrate technology into daily teaching and learning. The district is recommending the Chromebooks in order to meet the demands outlined above while also making cost effective decisions related to technology.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services Division

Attachments

• Chromebooks PDF · 92.3 KB ViewOpen ChromebooksDownload Chromebooks
• Chromebook Carts PDF · 88.9 KB ViewOpen Chromebook CartsDownload Chromebook Carts

Link to this item

Fiscal Impact

This service will cost $16,000.00 for the 2014-2015 school year out of budget number 010-5809-0405-1110-1000-048-48- -375

To

Mike McLaughlin, Ed.D.

Minutes

The Board approved the Training for Nursing Services.

Staff Recommendation

Contracted Dervices for Nursing in SLUSD It is a crucial time in our District. We have many more health needs and 22 diabetic students that need daily support. We are currently above the State ratio in nursing by 2000 students per Registered Nurse. Student Services has given a 3-leveled plan to the Superintendent, with this nursing contract being the first level.

Actions

Motion Contracted Dervices for Nursing in SLUSD It is a crucial time in our District. We have many more health needs and 22 diabetic students that need daily support. We are currently above the State ratio in nursing by 2000 students per Registered Nurse. Student Services has given a 3-leveled plan to the Superintendent, with this nursing contract being the first level. - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

From

Rosanna Mucetti, Ed.D. Victoria Forrester, Director

Attachments

• Contract for nurses training PDF · 139.7 KB ViewOpen Contract for nurses trainingDownload Contract for nurses training

Link to this item

Fiscal Impact

Non Applicable

To

Board of Education

Minutes

Trustee Rosato would like the Superintendent to consider looking at scheduling a Governance Workshop on effective governance practices and protocols once the the new Board members are elected. The Superintendent will look into it for January 2015. Consensus received Trustee Prola asked for an update on the process of naming the Health Center Process. This item will be added to the next agenda. Trustee Katz-Lacabe, as a follow-up to his previous request regarding looking at a later school start time for our teens, said that Congresswoman Zoe Lofgren has introduced HR 5678 directing the Secretary of Education to conduct a study to determine the relationship between school start times and adolescents health, well-being and performance and submit findings and a recommendation to Congress. Superintendent said that he is reaching out to superintendents at other Districts for their input. Trustee Lopez asked that Brown Act training occur on a yearly basis either in house or by CSBA. Piggybacking on that, Trustee Prola noted that the City offers Brown Act training every year. Consensus received Trustee Carey asked the Superintendent to look at our daily attendance and include the Adult School in those calculations, to see if that effects the Board member compensation. Consensus received

Staff Recommendation

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.

Board Committee

Non Applicable

Policy / Code

Board Bylaws

Background Information

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• School Board Requests Spreadsheet October 7, 2014 PDF · 58.9 KB ViewOpen School Board Requests Spreadsheet October 7, 2014Download School Board Requests Spreadsheet October 7, 2014

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Minutes

Regular Board Meeting - October 21, 201 4 Regular Board Meeting - November 4, 2014 Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015

Quick Summary / Staff Recommendation

Regular Board Meeting - October 21, 201 4 Regular Board Meeting - November 4, 2014 Regular Board Meeting - November 18, 2014 Regular Board Meeting - December 2, 2014 Regular Board Meeting - December 9, 2014 Regular Board Meeting - January 13, 2015 Regular Board Meeting - January 27, 2015 Regular Board Meeting - February 10, 2015 Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 2015

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Minutes

The meeting was adjourned at 9:07 p.m.

Actions

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .

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