San Leandro Unified School DistrictTradition and Innovation

Regular

Regular Board Meeting

· 7:00 PM

San Leandro City Council Chambers · 835 E. 14th Street · San Leandro, CA 94577 · · Closed Session - 6:00 pm · Open Session - 7:00 pm

Agenda 95 items

  1. A CALL TO ORDER - 6:00 P.M.
    Minutes
    The Board Meeting was called to order at 6pm by Trustee James. It was noted that Trustee Sheridan was absent. Trustee Rosato arrived late and joined all other attendees in Closed session.

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  2. B PUBLIC TESTIMONY - CLOSED SESSION ITEMS
    Minutes
    There was no public testimony on closed session items.

    Link to this item

  3. C RECESS INTO CLOSED SESSION - 6:00 P.M.
    Minutes
    The Board recessed into closed session at 6pm.

    Link to this item

  4. C.1 Public Employee Discipline/Dismissal/Release/Hiring; GC 54957
  5. C.2 Conference with Legal Negotiator (Government Code Section 54957.6) Employee organizations: SLTA. CSEA, T/T, Unrepresented Groups, Designated Representative: John Thompson
  6. C.3 Liability Claims; Government Code 54956 Claim #516780 Passed
    Actions
    Motion The claim was approved and Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

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  7. C.4 Student Expulsions; EC 35146 and 48918(c)
  8. D RECONVENE TO OPEN SESSION - 7:00 P.M.
    Minutes
    The Board reconvened into open session at 7pm.

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  9. D.1 Report on Closed Session Action
    Minutes
    The Board of Education took the following action during closed session: To approve the Keenan & Associates liability claim #516780.

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  10. D.2 Pledge of Allegiance
    Minutes
    President Rosato led the meeting with the pledge of allegiance.

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  11. D.3 Approval of Agenda Passed
    Actions
    Motion Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

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  12. E LEGAL STATEMENT
    Quick Summary / Abstract
    Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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  13. F PUBLIC TESTIMONY ON NON-AGENDA ITEMS
    Minutes
    Maureen Forney - a teacher of Garfield school, spoke regarding hearings in San Luis Obispo County regarding the Phillips 66 Oil Terminal Construction. She thanked the Board for their concern and interest shown in the safety of tghe students. Please consider sending a rep to the upcoming hearings. Someone's presence at these hearings will carry the most weight in decision making. Jon Sherr, President of SLTA (San Leandro Teachers Association) spoke regarding Secondary Redesign recommendations - he participated as a committee member. The process has been transparent and open and felt it was a really good process. He wants the Board to pay attention to Muir Middle School concerning the changes this program will bring to their schedule. The teachers are the ones delivering the program to the students. Mark Hamilton, Counselor at Muir Middle School and site rep for approximately 60 teachers at that site, spoke on all their behalf. There are concerns over the process for the Secondary Redesign program. Some of the teachers feel their voices were not heard regarding the process. They need to be convinced of the benefits this program will offer their students. Requested more time before voting on this tonight. Additional concerns included less prep planning, concerns for the 504 students and special needs students. Bill Shephard - teaches at Muir. Also participated on the task force. Many teachers are excited about the Secondary Redesign program. Is supportive of the program, but has concerns about the daily schedule. Does not see how this would make a large academic difference. Via a survey, science teachers would like to see their students daily as opposed to a few days a week on the block schedule. Most of the staff preferred to stay on current schedule. Lisa Ross, a teacher at Muir, also spoke concerning the Secondary Redesign program. She has a son in the school district, who has ADD (attention deficit disorder). So she has concerns over the block schedule; in an 80 minute block class there is concern that the students will be able to stay focused. The benefits of the block schedule could still happen with a traditional schedule.

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  14. G RECREATION & PARKS COMMISSION REPORT
    Minutes
    Ed Shapiro gave a brief update on events in Recreation and Parks department. There are renovations in several parks, which will impact some of the school sites after school. There has been complaints through social media about extra dog activity at Roosevelt and Washington, where dogs are attacking each other. Unsure if there are posts regarding dogs on leashes at the sites. Concerned for student safety regarding this matter.

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  15. H PRESENTATIONS
  16. H.1 Secondary Redesign Final Recommendations and Next Steps
    Speaker
    Rosanna Mucetti, Ed.D.
    Rationale
    Dr. Rosanna Mucetti, Deputy Superintendent, will present the Educational Services Division's final recommendations for redesigning the district's secondary programming. The final recommendations for the secondary redesign efforts are the following: INSTRUCTIONAL SCHEDULE All secondary schools implement a block schedule in 2017-2018. San Leandro High School: Type of block and details need further discussion. Bancroft Middle School: Retains current 2 day block schedule with focused professional development next year to improve instruction in the block. John Muir Middle School: Implement 2 day block schedule in 2017-2018 Lincoln Alternative Education Center: Adjustments to current schedule via restructuring FRED T. KOREMATSU 9th GRADE CAMPUS Repurpose the 9th grade FTK campus so that the facility is opened up to 9th-12th graders in the fall of 2017. PERSONALIZATION Implement the advisory period. Begin with BMS in 2016-2017, and add other schools once block is adopted. Build intensive intervention program for middle school students and at risk 9th graders for 2017-2018. Begin implementation of mentorship program and 9th grade onboarding activities in 2016-2017 Keep current academies while working on making some improvements. Begin to build the pathway courses for the four sectors as delineated in the Career Pathways Trust grant while exploring other local interests as well. The San Leandro Unified School District launched the Secondary Redesign Committee in the spring of 2015 to discuss ways to improve its secondary programming that align to the demands of the new state standards, technology integration, and shifts in pedagogy that support deeper learning and personalization in grades 6-12. The committee has worked over the course of six sessions to consider adjustments to the current secondary program model at our middle schools, high school, and alternative education center. The following conceptual questions guided the work of the committee: What type of instructional schedule best supports the 21st century teaching and learning our students need us to implement? How can SLUSD provide personalized learning pathways that differentiate the various ways in which students can meet their college and career goals? What are the structures necessary for a personalized learning environment in large middle schools, a large comprehensive high school, and an alternative education center? What are the systems necessary for intervening early and quickly for students who are not prepared academically and socio-emotionally to enter the next educational level? What design could be implemented in order to ensure access to rigorous, real world learning via career pathways and career exposure opportunities? The committee focused on three structures to redesign as part of this effort: 1) the FTK 9th grade campus model 2) instructional schedules, and 3) personalized, real world learning program components that includes career pathways, academies, advisory, mentorship, and intensive intervention. The district also engaged in a stakeholder input process via staff, student, and community surveys gathering input on all of these matters. The district also hosted three community forums. All of these efforts have informed the final recommendations that are being presented for approval.
    Minutes
    Dr. Mucetti, Deputy Superintendent, presented final recommendations and next steps for the Secondary Redesign Program. The Secondary Redesign committee has several recommendations, including Instructional Schedule, the future of the Fred T. Korematsu Campus and personalization, which consists of implementation, intensive program for middle school in 2017-18 school year, make some improvements and keep current academies. The committee has compiled a robust collaboration strategy.
    Quick Summary / Abstract
    Dr. Rosanna Mucetti, Deputy Superintendent, will present the Educational Services Division's final recommendations for redesigning the district's secondary programming. The final recommendations for the secondary redesign efforts are the following: INSTRUCTIONAL SCHEDULE All secondary schools implement a block schedule in 2017-2018. San Leandro High School: Type of block and details need further discussion. Bancroft Middle School: Retains current 2 day block schedule with focused professional development next year to improve instruction in the block. John Muir Middle School: Implement 2 day block schedule in 2017-2018 Lincoln Alternative Education Center: Adjustments to current schedule via restructuring FRED T. KOREMATSU 9th GRADE CAMPUS Repurpose the 9th grade FTK campus so that the facility is opened up to 9th-12th graders in the fall of 2017. PERSONALIZATION Implement the advisory period. Begin with BMS in 2016-2017, and add other schools once block is adopted. Build intensive intervention program for middle school students and at risk 9th graders for 2017-2018. Begin implementation of mentorship program and 9th grade onboarding activities in 2016-2017 Keep current academies while working on making some improvements. Begin to build the pathway courses for the four sectors as delineated in the Career Pathways Trust grant while exploring other local interests as well. The San Leandro Unified School District launched the Secondary Redesign Committee in the spring of 2015 to discuss ways to improve its secondary programming that align to the demands of the new state standards, technology integration, and shifts in pedagogy that support deeper learning and personalization in grades 6-12. The committee has worked over the course of six sessions to consider adjustments to the current secondary program model at our middle schools, high school, and alternative education center. The following conceptual questions guided the work of the committee: What type of instructional schedule best supports the 21st century teaching and learning our students need us to implement? How can SLUSD provide personalized learning pathways that differentiate the various ways in which students can meet their college and career goals? What are the structures necessary for a personalized learning environment in large middle schools, a large comprehensive high school, and an alternative education center? What are the systems necessary for intervening early and quickly for students who are not prepared academically and socio-emotionally to enter the next educational level? What design could be implemented in order to ensure access to rigorous, real world learning via career pathways and career exposure opportunities? The committee focused on three structures to redesign as part of this effort: 1) the FTK 9th grade campus model 2) instructional schedules, and 3) personalized, real world learning program components that includes career pathways, academies, advisory, mentorship, and intensive intervention. The district also engaged in a stakeholder input process via staff, student, and community surveys gathering input on all of these matters. The district also hosted three community forums. All of these efforts have informed the final recommendations that are being presented for approval.

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  17. H.2 Educator Effectiveness Block Grant Three-Year Plan 📎 1

    Recommended motion

    Informational item for Board review regarding information about the Educator Effectiveness Block Grant Three-Year Plan. Staff will recommend approval of the plan at the February board of education meeting.

    Speaker
    Sonal Patel
    Rationale
    The 2015 Budget Act included $500 million in one-time money called the “Educator Effectiveness Block Grant.” Educator Effectiveness funds were distributed to Local Education Agencies (LEAs) based on the number of certificated staff reported in the California Longitudinal Pupil Achievement Data System (CALPADS) and funds are specifically to be used for professional development, coaching, and support services over three fiscal years. The funds must be spent by June 30, 2018. As a condition of receiving the funds, a spending plan must be presented at a public meeting of the governing board and then approved at a subsequent public meeting of the governing board.
    Minutes
    Sonal Patel, Director of Teaching, Learning and Equity Education Department, presented the Educator Effectiveness Block Grant 3 year plan, where the funds are specifically to be used for professional development, coaching, and support services over three fiscal years. The funds must be spent by June 30, 2018.
    Quick Summary / Abstract
    The 2015 Budget Act included $500 million in one-time money called the “Educator Effectiveness Block Grant.” Educator Effectiveness funds were distributed to Local Education Agencies (LEAs) based on the number of certificated staff reported in the California Longitudinal Pupil Achievement Data System (CALPADS) and funds are specifically to be used for professional development, coaching, and support services over three fiscal years. The funds must be spent by June 30, 2018. As a condition of receiving the funds, a spending plan must be presented at a public meeting of the governing board and then approved at a subsequent public meeting of the governing board.
    Financial Impact
    None.

    Attachments

    Link to this item

  18. H.3 2015 Adequate Yearly Progress Update 📎 1
    Speaker
    Rabinder (Rob) Mangewala & Rubel Aurelio
    Rationale
    This presentation will provide an update to the Board of Education on the 2015 Adequate Yearly Progress for the San Leandro Unified School District.
    Minutes
    Rabinder (Rob) Mangewala, Director, Technology, Assessment, Research and Evaluation Department, provided an update to the Board on 2015 Adequate Yearly Progress for our school district. Ruben Aurelio, Assistant Director in Technology, Assessment, Research and Evaluation Department, also contributed to the update
    Quick Summary / Abstract
    Ruben Aurelio, Assistant Director, in the Technology, Assessment, Research and Evaluation Department will provide an update on the 2015 Adequate Yearly Progress for the San Leandro Unified School District.

    Attachments

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  19. H.4 State Budget Proposal 2016-17
    Speaker
    Mark Martinelli
    Minutes
    Mark Martinelli, Assistant Superintendent of Business Services, provided an update to the Board on State Budget Proposals, some to be presented at the Governor's workshop the next day, early education block grant, statutory COLA and the June budget approval.

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  20. I REPORTS
    Minutes
    All Board trustees, our student board member, the Cabinet provided reports with updated activity and projects accordingly.

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  21. I.1 Correspondence
  22. I.2 Student Board Member Report
  23. I.3 Union Representative Reports
  24. I.4 Cabinet Reports
  25. I.4.a Superintendent
  26. I.4.b Deputy Superintendent, Educational Services
  27. I.4.c Assistant Superintendent, Human Resources
  28. I.4.d Assistant Superintendent, Business & Operations
  29. J BOARD COMMITTEE REPORTS
    Minutes
    The Board trustees reported on various events and activities taking place on their respective committee.

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  30. J.1 Communication/Advocacy
  31. J.2 Curriculum/Policy
  32. J.3 Facilities & Technology
  33. J.4 Finance
  34. J.5 Drug, Alcohol, and Tobacco Education (DATE)
  35. K BOARD REPRESENTATIVE REPORTS
    Minutes
    The Board Trustees presented reports reflecting the various associations and programs they support.

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  36. K.1 Alameda County School Boards Association
  37. K.2 Eden Area Regional Occupational Program
  38. K.3 Mid-Alameda County Sp. Ed. Local Plan Area
  39. K.4 City Disaster Preparedness Council
  40. L CONSENT AGENDA Passed
    Minutes
    Item L.3.a was pulled by Trustee Gonzalez for further discussion.
    Actions
    Motion Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Quick Summary / Abstract
    These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item.

    Outcome

    Motion Passed

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  41. L.1 General Services Passed
  42. L.1.a Acceptance of Donations Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  43. L.1.b Resolution 16-01 Signature Card - Board Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  44. L.1.c Resolution 16-02 - Authorized Agents on Payroll Warrants & Disbursements Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  45. L.1.d Resolution 16-03 - Authorized Agents on Official Documents & Reports Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  46. L.1.e Resolution 16-04 Black History Month Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  47. L.1.f Resolution 16-06 No Name Calling Week Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  48. L.2 Business & Operations Passed
  49. L.2.a Ratify Payroll for the months of October, November, and December, 2015. Passed
    Rationale
    Ratify October 2015 payroll $5,654,090.62 Ratify November 2015 payroll $5,711,264.18 Ratify December 2015 payroll $5,717,804.30

    Outcome

    Motion Passed (as part of consent agenda L)

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  50. L.2.b October, November and December approval receipts Passed
    Rationale
    October 2015 Receipts in the amount of $5,569,320,59 November 2015 Receipts in the amount of $315,171.37 December 2015 Receipts in the amount of $1,395.80

    Outcome

    Motion Passed (as part of consent agenda L)

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  51. L.2.c Bill Warrants Passed 📎 3
    Rationale
    Bill Warrants for the months October 2015 # 88- 50631090 - 88-50646273 $3,225,373.59 November 2015 # 88- 50648359 - 88-50649288 $1,778,950.60 December 2015 #88- 50649814 - 88-50665824 $2,125,527.43

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  52. L.2.d Ratification of Change Order #1 with OnPoint Construction for the Exterior Painting at Bancroft Middle School Project #15-12 Passed 📎 1
    Rationale
    Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget. Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including Bancroft MS. On August 25, 2015, the Board approved ratification of Contract #15-12 for $51,900 with On Point Construction for the Exterior Painting Project, Phase 1, at Bancroft MS. Staff recommends ratification of Change Order #1 with On Point Construction in the amount of $1,100, for a final contract amount of $53,000 funded through Measure M Savings. Ratify Change Order #1 in the amount of $1,100 with OnPoint Construction for the Exterior Painting at Bancroft MS Phase 1 Project.
    Financial Impact
    The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  53. L.2.e Investments Report for the months of April, May, June, July 2015 Passed 📎 4
    Rationale
    Government code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasure. Although not required by, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer's investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  54. L.3 Human Resources Passed
  55. L.3.a Personnel Report Passed
    Minutes
    Trustee Gonzalez stated that one of the concerns that came up in recent coffee and conversation meetings at the high school. The current parent facilitators do not speak Spanish and offer no language support. It states in the job description of these positions that Spanish is preferred but we need to keep that in mind moving forward. These action items were voted on immediately after Trustee Gonzalez's comments.
    Actions
    Motion Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Link to this item

  56. L.3.a.I Certificated Personnel Report Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  57. L.3.a.II Classified Personnel Report Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  58. L.4 Educational Services Passed
  59. L.4.a Memorandum of Understanding between Chabot/Las Positas Community College District and the San Leandro Unified School District for Multiple Measures for determining English and Math placement Passed 📎 1

    Recommended motion

    Staff recommends approval of MOU with Chabot/Las Positas Community College District

    Rationale
    The purpose of this agreement is to facilitate the collection, analysis, and sharing of student data in order for San Leandro Unified School District students enrolling at Chabot/Las Positas Community College District to take advantage of the use of multiple measures (grades, GPA, etc.) when determining English and Math placement. To that end, member educational institutions sharing academic performance data concerning students who have or who are attending their institutions will ensure the confidentiality of records in accordance with FERPA (Family Education Rights and Privacy Act). The educational institutions who choose to participate in this MOU desire to evaluate and improve their respective educational programs through the analysis of academic performance data concerning students who have or who are now attending mentioned educational institutions. It is necessary, therefore, for the educational institutions to share student data for the purpose of evaluating and analyzing their respective educational programs. Chabot/Las Positas Community College District will share aggregate data of their findings annually.
    Financial Impact
    none

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  60. L.4.b Memorandum of Understanding between the San Leandro Unified School District and Castro Valley Unified MACSELPA for the 2015-2016 school year Passed 📎 1

    Recommended motion

    Approve the Memorandum of Understanding between San Leandro Unified School District and Castro Valley Unified School District MACSELPA.

    Rationale
    Memorandum of Understanding between San Leandro Unified School District and Castro Valley Unified School District MACSELPA for the purchase of 6 Woodcock Johnson IV Oral Language assessment kits.
    Financial Impact
    $ 4,365.68 - Special Education funds

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  61. L.4.c Contracts for Amounts $5,000 or less for Fiscal Year 2015-2016 Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda L)

    Attachments

    Link to this item

  62. M ACTION/DISCUSSION ITEMS
  63. M.1 General Services
  64. M.1.a Options for Filling Board of Education Trustee Area 6 Vacancy Passed 📎 2
    Speaker
    Mike McLaughlin, Ed.D.
    Rationale
    The District received the resignation of Trustee Ron Carey effective December 31, 2015. The resignation was filed with the Alameda County Superintendent of Schools, L. Karen Monroe on December 15, 2015. The resignation is effective that date and is irrevocable (California Education Code Section 5090). Ron Carey, whose term as a San Leandro Unified School District Board of Trustee does not end until 2018, vacating his seat on the School Board. The options open to the Board are: 1) make a provisional appointment or 2) call for a special election to fulfill the remaining term. Education Code 5091, 5093 provides that whenever a vacancy occurs longer than four months before the end of a Board members' term, the Board shall,within 60 days of the date of the vacancy or the filing of the member's deferred resignation, either order a special election or make a provisional appointment to fill the vacancy. The Board Bylaw 9223(a) further provides that when authorized by law to make a provisional appointment to fill a vacancy on the Board, the Board shall advertise in the local media to solicit candidate applications and nominations. A committee consisting of less than a quorum of the Board shall ensure that applicants are eligible for the Board membership and announce the names of the eligible candidates. The Board shall interview the candidates at a pubic meeting, accept oral or written public input, and select the provisional appointee by a majority vote. The Board will, after receiving a recommendation from the Superintendent, determine whether to call for an election, or make a provisional appointment to fill the vacancy created by the resignation of Ron Carey.
    Minutes
    Trustees James and Tate will be on the interview committee to review applications.
    Actions
    Motion Passed with a motion by Lance James and a second by Diana Prola. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Quick Summary / Abstract
    The Board of Trustees will, after receiving a recommendation from the Superintendent, determine whether to call for an election, or make a provisional appointment to fill the vacancy created by the resignation of Ron Carey. If a provisional appointment is made, the Board will establish the process by which the vacancy is filled.
    Financial Impact
    Alameda County special elections can range from $12-$15 per registered voter. With approximately 34,650 registered voters, it could cost San Leandro from $415,800 - $520,000. A provisional appointment will have minimal expense, likely for advertisement in the local newspaper as required by code.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  65. M.1.b Establish the Process to Fill the Trustee Area 6 Vacancy Passed
    Rationale
    The Board will discuss and determine the timeline, application/process, and interview questions by which the Trustee Area 6 vacancy will be filled. With the resignation of Trustee Ron Carey, effective December 31, 2015, the Board needs to establish the process for filling Trustee Area 6 per Board Bylaw 9223. The Board will review and discuss the following topics: Applicant letter of interest Required qualifications for potential candidates Timeline Candidate Application form Required signature form Trustee Area 6 map Trustee Area boundaries Board Bylaw 9000- Role of the Board Board of Education - Boardsmanship Interview questions Newspaper Ad
    Actions
    Motion Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Link to this item

  66. M.2 Business & Operations
  67. M.2.a Approval of Annual Accounting for School Facilities Fees for the Fiscal Year 2014-15 (Developer fees) Passed 📎 1
    Rationale
    Government Code sections 66001 and 66006 imposed detailed requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to make an annual accounting of those fees available to the public at the end of the fiscal year. The attached report provides additional detailed information of the developers’ fees which was already made public as part of the Unaudited Actuals report on September 15, 2015. In addition, Section 66001 requires each district collecting development fees to make additional findings every five years about any fund in which those fees remained un-expended at the end of a fiscal year. The District has expended the fees that are collected annually. The District's governing board will review this annual accounting and adopt the board resolution for the annual accounting of school facilities fees for the Fiscal Year 2014-15. Attached are the following: Resolution regarding accounting of development fees for 2014-2015 Fiscal Year Exhibit A Exhibit B San Leandro USD Fund 250 Capital Facilities 2014-2015 Fund 250 Capital Facilities Fund Project Cost Report as of June 30, 2015 By disclosing these reports, the District will have met the requirements of Government Code sections 66001 and 66006.
    Actions
    Motion Passed with a motion by Lance James and a second by Diana Prola. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

    Link to this item

  68. M.2.b 2014-2015 Fiscal Year Independent Audit Reports Passed 📎 6

    Recommended motion

    Accept 2014-15 Audit Reports.

    Rationale
    At this time, VTD is presenting the annual audit per Assembly Bill 3627, Chapter 1002, Education Code 41020, which outlines both District and County Office of Education responsibilities with regard to annual audits conducted by each district's independent auditors. Per annual audit timelines, on or before January 31, the district Board shall review at a public meeting the annual audit, any audit findings, recommendations and any description of, or plans for correction. These audits shall be conducted in accordance with the Government Auditing Standards issued by the Comptroller General of the United States for financial and performance audits. At this Board meeting, staff is recommending the acceptance of the Annual Audit.
    Actions
    Motion Accept 2014-15 Audit Reports. Passed with a motion by Lance James and a second by Diana Prola. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    The cost of the audit is $44,284 from the General Fund. This cost is included in the approved District budget.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  69. M.2.c Approve Bond Planning Calendar Passed 📎 1
    Actions
    Motion Passed with a motion by Lance James and a second by Diana Prola. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

    Link to this item

  70. M.2.d Approve Appointment of Bond Planning Architect Passed 📎 1
    Rationale
    Approve architect for Bond work to be completed in San Leandro Unified School District.
    Actions
    Motion Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

    Link to this item

  71. M.2.e Approve Bond Planning Advisory Committee Passed
    Rationale
    In accordance with the bond calendar, staff requests that the Board appoint three of its members to a Board Bond Advisory Committee. The committee will work with staff on various aspects of bond preparation including the selection of consultants and other key decisions. The committee will periodically report its activities to the full Board.
    Actions
    Motion Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Link to this item

  72. M.3 Educational Services
  73. M.3.a Secondary Redesign Final Recommendations Passed

    Recommended motion

    Approve the final recommendations for the redesign of secondary programming

    Rationale
    These are the Educational Services Division's final recommendations for redesigning the district's secondary programming: INSTRUCTIONAL SCHEDULE All secondary schools implement a block schedule in 2017-2018. San Leandro High School: Type of block and details need further discussion. Bancroft Middle School: Retains current 2 day block schedule with focused professional development next year to improve instruction in the block. John Muir Middle School: Implement 2 day block schedule in 2017-2018 Lincoln Alternative Education Center: Adjustments to current schedule via restructuring FRED T. KOREMATSU 9th GRADE CAMPUS Repurpose the 9th grade FTK campus so that the facility is opened up to 9th-12th graders in the fall of 2017. PERSONALIZATION Implement the advisory period. Begin with BMS in 2016-2017, and add other schools once block is adopted. Build intensive intervention program for middle school students and at risk 9th graders for 2017-2018. Begin implementation of mentorship program and 9th grade onboarding activities in 2016-2017 Keep current academies while working on making some improvements. Begin to build the pathway courses for the four sectors as delineated in the Career Pathways Trust grant while exploring other local interests as well. The Educational Services Division seeks direction from the Board of Education on moving forward these final recommendations in order to then develop an action plan focused on operationalizing the changes effectively during an 18 month planning and development period (January 2016-June 2017).
    Actions
    Motion Approve the final recommendations for the redesign of secondary programming Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    To be determined for when a full implementation plan is adopted

    Outcome

    Motion Passed

    Link to this item

  74. M.3.b Recommendation for Readmission from Expulsion Case #E15-13/14 Passed
    Actions
    Motion Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Link to this item

  75. M.3.c Resolution Designating February 1-5, 2016 as National School Counseling Week Passed 📎 1

    Recommended motion

    Staff recommends the approval of resolution designating National School Counseling Week.

    Rationale
    National School Counseling Week 2016, "School Counseling: The Recipe for Success," will be celebrated from Feb. 1-5, 2016, to focus public attention on the unique contribution of professional school counselors within U.S. school systems. National School Counseling Week, sponsored by ASCA, highlights the tremendous impact school counselors can have in helping students achieve school success and plan for a career. National School Counseling Week is always celebrated the first full week in February. To recognize and further extend these acknowledgements, the San Leandro Unified School District has designated February 1-5, 2016, as the National School Counseling Week recognition. The resolution expresses the Board of Education's appreciation to the counselors of the San Leandro Unified School District in serving the varied needs of the students attending our schools. The Resolution also acknowledges the dedication and performance of certificated counselors who have committed their skills, talents and energies to meet the needs of their students.
    Actions
    Motion Staff recommends the approval of resolution designating National School Counseling Week. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    none

    Outcome

    Motion Passed

    Attachments

    Link to this item

  76. M.3.d 2015-2016 Non-Public School/Agency Contracts Passed 📎 5

    Recommended motion

    Approve non-public school/agency contracts for the 2015-2016 school year.

    Rationale
    New non-public school placement and agency contracts for the school year 2015-2016. Student DOB Cost Location # 1 Various $ 9,500.00 Ed Support Services, LLC # 2 8/21/2000 $ 28,983.98 Spectrum Center # 3 9/27/2006 $ 21,774.00 Spectrum Center # 4 03/17/200 $ 3,150.00 The Speech Pathology Group # 5 Various $ 14,280.00 Communication Woks # 6 02/09/1995 $ 45,390.00 Via Center # 7 03/31/1995 $ 39,780.00 Via Center Total $162,857.98
    Actions
    Motion Approve non-public school/agency contracts for the 2015-2016 school year. Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $ 162,857.98 - Special Education funds

    Outcome

    Motion Passed

    Attachments

    Link to this item

  77. M.3.e Mosaic Mural Project Proposal for SLUSD's Barbara Lee Center for Health & Wellness Passed 📎 1

    Recommended motion

    Approve Mural Project for SLUSD's Barbara Lee Center for Health and Wellness

    Rationale
    Design and facilitation of cherry tree-shaped mosaic with human figure for trunk; approx, 8' high X 7' wide; mirror-lined "ribbon" laced through with letter tiles spelling out a chosen quote or statement. The design will include hand-painted 4" tiles created at center's open house, and/or hand-made clay tiles created by student leadership group (YL4CE). Additional optional project: Curved, mirror-lined tile and mosaic "ribbon" installation along entry wall leading to reception area; approx. 12-15' long and 6" wide; uses 4" tiles created at open house, plus mirror and broken tile mosaic pieces; installed by artist, or with YL4CE group.
    Actions
    Motion Approve Mural Project for SLUSD's Barbara Lee Center for Health and Wellness Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Cost: $3875.00 Additional optional project Cost: $750 Total Cost: $4625.00 Supplemental and Concentration Grants Wellness Center Site Allocation

    Outcome

    Motion Passed

    Attachments

    Link to this item

  78. M.3.f Contract for services between the San Leandro Unified School District and AMS.Net to complete the WIFI Phase II technology infrastructure project Passed 📎 6

    Recommended motion

    Approve the contract between AMS.NET and the San Leandro Unified School District for Phase II of our WIFI upgrade. This project involves moving existing access points to an optimal location in each classroom and installing additional access points where they don't exist. The County of Merced Focus contract will be used as the procurement vehicle.

    Speaker
    Rabinder Mangewala and Manuel Ruiz
    Rationale
    All schools in SLUSD will need additional WIFI access points to support our 1 to 1 student to device ratio. For Phase II of our WIFI upgrade, additional access points will need to be installed and many existing access points will need to be moved into an optimal location. When this project is complete, all classrooms will have their own WIFI access point.
    Actions
    Motion Approve the contract between AMS.NET and the San Leandro Unified School District for Phase II of our WIFI upgrade. This project involves moving existing access points to an optimal location in each classroom and installing additional access points where they don't exist. The County of Merced Focus contract will be used as the procurement vehicle. Passed with a motion by Lance James and a second by Diana Prola. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Quick Summary / Abstract
    Approve the contract between AMS.NET and the San Leandro Unified School District for Phase II of our WIFI upgrade.
    Financial Impact
    $584,415.27 of Qualified Zone Academy Bond (QZAB)/Measure B funds

    Outcome

    Motion Passed

    Attachments

    Link to this item

  79. M.3.g Memorandum of Understanding Between SLUSD and East Bay Agency for Children Passed 📎 1

    Recommended motion

    Approve MOU between SLUSD and EBAC

    Rationale
    This memorandum of Understanding (MOU) is entered into by and between San Leandro Unified School District (SLUSD), within the context of SLUSD funders, such as Alameda County , and other relevant SLUSD partnering community based organizations (referred to as "SLUSD Partners" throughout the remainder of this document), and East Bay Agency for Children (EBAC) for the purpose of providing mental health treatment, consultation, and service coordination services at Roosevelt Elementary School. This MOU with described services includes the following SLUSD campus: Roosevelt Elementary School. This MOU is effective December 2, 2015. This is an ongoing MOU.
    Actions
    Motion Approve MOU between SLUSD and EBAC Passed with a motion by Diana Prola and a second by Monique Tate. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $5000.00 Supplemental and Concentration Grant Funds

    Outcome

    Motion Passed

    Attachments

    Link to this item

  80. M.3.h Memorandum of Understanding between San Leandro Unified School District, San Leandro Education Foundation and San Leandro Asian Community Cultural Association for John Muir Middle School Introduction to Mandarin After School Session for 2016 Passed 📎 1

    Recommended motion

    Staff recommends approval of Memorandum of Understanding between San Leandro Unified School District, San Leandro Education Foundation and San Leandro Asian Community Cultural Association to provide a free six week introduction to Mandarin session at John Muir Middle School for 2016.

    Rationale
    San Leandro Unified School District at John Muir Middle School will increase after school programming opportunities for their students and will partner with San Leandro Asian Community Cultural Association to provide a free six week introduction to Mandarin course for students.
    Actions
    Motion Staff recommends approval of Memorandum of Understanding between San Leandro Unified School District, San Leandro Education Foundation and San Leandro Asian Community Cultural Association to provide a free six week introduction to Mandarin session at John Muir Middle School for 2016. Passed with a motion by Monique Tate and a second by Lance James. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    none

    Outcome

    Motion Passed

    Attachments

    Link to this item

  81. M.3.i Purchase of Chromeboxes and Tablets for TK-2 Pilot devices from Dell Passed 📎 3

    Recommended motion

    We recommend the approval of the purchase of Dell Chromeboxes and Tablets to support our TK-2 Pilot.

    Rationale
    Provide teachers in TK-2 classrooms with devices to pilot to help identify the optimal device(s) for our 1 to 1 student to device initiative in the fall. This is item 2.2 in our LCAP.
    Actions
    Motion We recommend the approval of the purchase of Dell Chromeboxes and Tablets to support our TK-2 Pilot. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $26,141.38 from Supplemental and Concentration Grants

    Outcome

    Motion Passed

    Attachments

    Link to this item

  82. M.3.j Purchase of Samsung Tablets for TK-2 Pilot Devices from CDWG Passed 📎 1

    Recommended motion

    We recommend the approval of the purchase of 70 Samsung tablets from CDWG for our TK-2 pilot this spring.

    Rationale
    Provide teachers in TK-2 classrooms with devices to pilot to help identify the optimal device(s) for our 1 to 1 student to device initiative in the fall in primary level classrooms. This is item 2.2 in our LCAP.
    Actions
    Motion We recommend the approval of the purchase of 70 Samsung tablets from CDWG for our TK-2 pilot this spring. Passed with a motion by Diana Prola and a second by Lance James. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $24,188.01 from Supplemental and Concentration Grants

    Outcome

    Motion Passed

    Attachments

    Link to this item

  83. M.3.k Typing Club Software Passed 📎 1

    Recommended motion

    Approve the Contract Renewal Between Typing Pal and the San Leandro Unified School District for personalized typing software for San Leandro Students all SLUSD school sites. This is a contract for 1 year.

    Rationale
    Learning to type has become a very important skill. While students have regular access to devices in the San Leandro Unified School District, many students only have very basic typing skills. Students will have access to this program at school and at home. Since the program is web based, it works on Macs, PCs and Chromebooks.
    Actions
    Motion Approve the Contract Renewal Between Typing Pal and the San Leandro Unified School District for personalized typing software for San Leandro Students all SLUSD school sites. This is a contract for 1 year. Passed with a motion by Diana Prola and a second by Lance James. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $9,504 from Supplemental and Concentration Grants

    Outcome

    Motion Passed

    Attachments

    Link to this item

  84. M.3.l Purchase of Apple Ipads for TK-2 Pilot Devices from Apple. Passed 📎 1

    Recommended motion

    We recommend the approval of the purchase of 90 Ipads from Apple for our TK-2 Pilot.

    Rationale
    Provide teachers in TK-2 classrooms with devices to pilot to help identify the optimal device(s) for our 1 to 1 student to device initiative in the fall. This is item 2.2 in our LCAP.
    Actions
    Motion We recommend the approval of the purchase of 90 Ipads from Apple for our TK-2 Pilot. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $49,428.12 from Supplemental and Concentration Grants

    Outcome

    Motion Passed

    Attachments

    Link to this item

  85. N INFORMATION ITEMS
  86. N.1 Business & Operations
  87. N.1.a DEMOGRAPHIC STUDY 2015 📎 1
    Rationale
    This Demographic Study is a comprehensive enrollment analysis for SLUSD which prepares projections meant to serve as a planning tool for district short term and long term planning. This study examines factors that influence school enrollments such as: Trends in demographics Birth rates Housing development This study also is useful to identify facility planning requirements such as the capacity utilization of existing facilities, modernization planning, or new construction and attendance boundary redistricting. The basis of this study are the 2015-16 District enrollments, City planning policies and residential development

    Attachments

    Link to this item

  88. N.2 Educational Services
  89. N.2.a Enrollment Report for January 📎 1
    Rationale
    Enrollment numbers as of 1/6/2016

    Attachments

    Link to this item

  90. O FUTURE BUSINESS
  91. O.1 Consensus Items
  92. P ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS
    Minutes
    Dr. McLaughlin stated that before the meeting adjourned there would be a moment of silence for those who passed away during winter break.

    Link to this item

  93. Q BOARD OF EDUCATION FUTURE MEETINGS
  94. Q.1 Regular Board Meeting - February 9, 2016
  95. R ADJOURNMENT Passed
    Rationale
    *Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
    Minutes
    Meeting adjourned at 9:59pm
    Actions
    Motion Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Evelyn Gonzalez .; Yes Lance James .; Yes Diana Prola .; Yes Vince Rosato .; Absent Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Link to this item

Contracts and agreements on this agenda 19

Extracted automatically from the agenda items and attachments; amounts appear only when printed in the documents.

ItemVendor / partyDescriptionAmount
L.2.d OnPoint ConstructionMeasure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the...$1,100.00
L.4.a Chabot/Las Positas Community College DistrictStaff recommends approval of MOU with Chabot/Las Positas Community College District—
L.4.b Castro Valley Unified MACSELPAApprove the Memorandum of Understanding between San Leandro Unified School District and Castro Valley Unified School District MACSELPA.$ 4,365.68
L.4.c Edventure MoreProvide 3 after school programs to McKinley Elementary$5,600 for 60 students
L.4.c 18 Reasons & Barbara Lee CenterProvide 2 six week cooking courses$ 3,000.00
L.4.c Lee's Fitness Unlimited12 week program for students to learn boxing fundamentals$ 3,600.00
M.3.d Communication WorksApprove non-public school/agency contracts for the 2015-2016 school year.$14,280.00
M.3.d Ed Support Services, LLCApprove non-public school/agency contracts for the 2015-2016 school year.$9,500.00
M.3.d Spectrum Center, IncApprove non-public school/agency contracts for the 2015-2016 school year.—
M.3.d The Speech Pathology GroupApprove non-public school/agency contracts for the 2015-2016 school year.$3,150.00
M.3.d Via CenterApprove non-public school/agency contracts for the 2015-2016 school year.$45,390.00
M.3.e —Approve Mural Project for SLUSD's Barbara Lee Center for Health and Wellness$4625.00
M.3.f AMS.NETApprove the contract between AMS.NET and the San Leandro Unified School District for Phase II of our WIFI upgrade. This project involves moving existing access points to an optimal location in each classroom and...$584,415.27
M.3.g East Bay AgencyApprove MOU between SLUSD and EBAC$5000.00
M.3.h San Leandro Asian Community Cultural AssociationStaff recommends approval of Memorandum of Understanding between San Leandro Unified School District, San Leandro Education Foundation and San Leandro Asian Community Cultural Association to provide a free six week...—
M.3.i Chromeboxes and TabletsWe recommend the approval of the purchase of Dell Chromeboxes and Tablets to support our TK-2 Pilot.$26,141.38
M.3.j Samsung TabletsWe recommend the approval of the purchase of 70 Samsung tablets from CDWG for our TK-2 pilot this spring.$24,188.01
M.3.k Typing PalApprove the Contract Renewal Between Typing Pal and the San Leandro Unified School District for personalized typing software for San Leandro Students all SLUSD school sites. This is a contract for 1 year.$9,504
M.3.l Apple IpadsWe recommend the approval of the purchase of 90 Ipads from Apple for our TK-2 Pilot.$49,428.12

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