Regular Meeting of the Board of Education

Quick Summary / Staff Recommendation

Prior to the Public Session, the Board will meet in Closed Session pursuant to Educational Code Sections 35146 and 48918(c), and Government Code Sections 54957.6, 54957, 54956.9. This is the opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the regular Board meeting agenda of November 15, 2011

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a))

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Minutes

Superintendent Cathey and Assistant Superintendent Chin-Bendib provided a presentation on the potential of the District placing a Parcel Tax before the San Leandro voters in 2012. In response to drastic and on-going budget cuts to public education and the devastating impact to programs and services for students, many districts have one or more parcel taxes passed. San Leandro Unified School District does not currently have a parcel tax and recognizes the need for more local control and revenue. The presentation included important background information on the District's fiscal situation: SLUSD is the lowest revenue district in Alameda County and has suffered a loss of $11 Million or 15% of its entire budget since 2008. Cuts slated to take place at the start of the 2012-2013 school year include: Increase the K-3 class size from 28 to 32 Loss of middle school counselors Reduction of vice principals Lack of funds for instructional materials Reduction of custodians and clerical staff at schools and district office The presentation highlighted factors to be considered while exploring a potential parcel tax as well as the process for conducting a community questionnaire, including: Timeline options Parcel tax funding structure options Potential tax threshold Community survey questionnaire and process Community input process Cost of an election Communication Plan The Board posed clarifying questions regarding the information presented which were addressed by staff. Comments included noted increases in test scores in districts who have passed a parcel tax to those who have not, and the importance of focusing on "new voters", with Student Board member Martin stating that he would like to see a May mail-in election as many of the seniors would be 18 at that time and would be able to vote.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District Goal #3: Provide Effective and Timely Communication and Community Engagement In response to drastic and on-going budget cuts to public education and the devastating impact to programs and services for students, many districts have one or more parcel taxes. San Leandro Unified School District does not currently have a parcel tax. The Board of Education is seeking to discuss and explore the feasibility of a parcel tax in 2012. Staff will provide a presentation to the Board highlighting factors to be considered associated with a potential parcel tax. The presentation will also include the process for conducting a community parcel tax questionnaire. The presentation will include: ? Timeline options ? Parcel tax funding structure options ? Potential tax threshold ? Community survey questionnaire and process ? Identification of highest priority needs ? Community Input Process ? Communication Plan ? Cost of an election

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The board may, however, take action on the following:

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Fiscal Impact

Cost of the questionnaire is estimated to be $22,500 funded from the General Fund

To

Board of Education

Minutes

The Board discussed and approved the commission of a parcel tax questionnaire that will explore the way voters respond to the cost, scope, and benefits of a school parcel tax. The results will allow the District to assess the degree to which local voters share the District's priorities for the use of parcel tax funds. The questionnaire will explore community knowledge of and satisfaction with district programs and plans for the future. The questionnaire will be developed in a manner that allows for broad-based district input and will collect the data needed to answer questions about election time, community tax tolerance, and the scope of proposal to be presented to local voters. Consultant Brad Senden said that the survey would include a little over 400 interviews, adding that although a parcel tax is different than a bond, the District can point to the success it has had in managing the past investment voters have made in the schools.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Discuss and consider approving a community questionnaire regarding a parcel tax in 2012

Board Committee

Advocacy Committee September 9. 2011; October 28, 2012

Background Information

The Board will consider whether or not to commission a parcel tax questionnaire. The questionnaire will explore the way voters respond to the cost, scope, and benefits of a school parcel tax. The results will allow the District to assess the degree to which local voters share the District?s priorities for the use of parcel tax funds. In addition, the questionnaire will explore community knowledge of and satisfaction with district programs and plans for the future. The questionnaire will be developed in a manner that allows for broad-based district input. The questionnaire will collect the data needed to answer questions about election timing, community tax tolerance, and the scope of proposal to be presented to local voters. The general timeline for the development and administration of the questionnaire is as follows: November/December: District identifies ways in which the parcel tax funds might be used. District receives first draft of questionnaire Target date for approval of final questionnaire language Begin conducting interviews Preliminary results sent to District January: Report presented to District Note: Depending upon Board action the timeline may be adjusted. Upon approval, staff will bring forward a consultant contract. The estimated cost of conducting a community survey is $22,500 funded from the General Fund. Consultant Brad Senden will be available to answer questions.

From

Cindy M. Cathey Superintendent

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Fiscal Impact

Depending upon the time frame for the parcel tax, the costs could range from $140,000 - $200,000 funded from the General Fund

To

Board of Education

Minutes

Superintendent Cathey explained that staff was looking for direction from the Board regarding the process for communicating with stakeholders and forming a committee (that will include Board representation) to start the conversation regarding a parcel tax. It was the consensus of the Board to begin the conversation with the stakeholders on the District's intention to pursue a parcel tax in 2012, and to reactivate the Citizens for San Leandro Schools Steering Committee. Trustees Prola, Katz-Lacabe and Almonte will serve as Board representatives; however, all the members will be involved. Student Board Member Martin added that he knows there are many students who would be willing to be involved in the fundraising effort as well.

Quick Summary / Staff Recommendation

Discuss and provide staff direction regarding a potential parcel tax for 2012.

Board Committee

Adocacy Committee: September, 9 , 2011; October 28, 2011

Background Information

The state of California is in a fiscal crisis and the schools have been profoundly impacted over the last four years due to drastic budget cuts and on-going cash deferrals to K-12 education. San Leandro Unified School District has been fiscally conservative and managed to keep the District solvent for the current year and two out years as required by the County Office of Education. The cuts to our District translate into more than $11M dollars or 15% of our entire budget. Balancing our budget has come at a drastic impact to our programs and services for students. For example, K-3 class size in the last four years has gone from 20, to 24, to 28 and next year K-3 class size is scheduled to go up to 32. Using one time funds from the federal government, the District was able to save middle school counselors for this year. Middle school counselors are scheduled to be eliminated for the 2012-2013 school year. Elementary librarians, elementary instrumental music, custodians, campus security, middle school and elementary vice principals, and clerical support for the schools are all scheduled to be cut for next year. We have already cut athletics and school supply money to the bone. The Board has swept School Improvement funds, Instructional material funds and funds from many other programs to balance our budget. These cuts are having a devastating impact on our students and our staff. The community has been exceptionally forward thinking and supportive in the passing of two bond measures in the last five years. Through these bond funds, the District has managed to reduce over-crowding at the high school by building the Fred T. Korematsu Ninth Grade Campus. We have also built a state of the art Arts Education Center with a 552 seat theater and a multi-media academy, expanded the high school library, completely renovated the Career Technology Center (scheduled for completion summer 2012), replaced leaking roofs at our schools, and renovated bathrooms at all schools. By the end of this coming summer, we will have painted and installed new lighting systems in nearly every classroom in the District. Thanks to the passing of Measure M, we are currently completely renovating the Pacific Sports Complex and Burrell Field, building a new swim center at San Leandro High School, and we have begun defining what every elementary school playground should have. These are the kinds of projects that can be funded through a bond. The District has demonstrated that it can responsibly manage the community?s money. In fact, we turned the $109M bond funds into $138M through our aggressive pursuit of state matching funds and other grants. Unfortunately, bond funds can only be used for capital improvements. They cannot be used for operational costs nor for programs and services for students. While the District has been exceptionally fugal with it funds, the fact remains that of the eighteen districts in the County of Alameda, San Leandro is the lowest revenue limit district in the county. This means that we receive less money per pupil from the state of California than any other district in our county. This is the money that is used for programs, personnel and support services. Given the state of emergency in California and the desire for local control, many districts have a Parcel Tax to help offset the shortfall of funds from the state. Of the eighteen districts in Alameda County, nine districts currently have a parcel tax with some having more than one parcel tax. At least two other districts are considering a parcel tax for 2012. The decision to pursue a parcel tax is not a decision that is taken lightly by the San Leandro Board of Education. The Board will be discussing the feasibility of seeking a parcel tax during 2012. Some of the questions to be discussed by the Board include: ? What are the timeline options? ? What are the funding structure options? ? What is the community tax threshold? ? What is the community input process? ? What are the highest priorities to the community? ? What are the community survey questions to be asked? ? What is the cost of the election? ? What is the communication plan? The community is encouraged to attend this very important meeting as the Board discusses the feasibility of a parcel tax in 2012. Consultant Connell Lindh will be available to answer questions.

From

Cindy M. Cathey Superintendent

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Minutes

Deborah Cox, Chair of the Citizens? Bond Oversight Committee (formerly the Measure B Citizens? Oversight Committee) presented the Annual Report to the Board and community. The report included an overview of the Committee?s responsibilities, change in bylaws to provide oversight to both bond measures, updates on the Measure B and Measure M Bond projects, and a report on the 2009-2010 Measure B Performance Audit. This is the third year in the row that the Measure B Performance Audit received a 100% rating. It was also noted how, in order to increase quality and expand projects, the District leveraged the original $109 million bond to garner another $28 million in state matching and additional funds. She also announced the next meeting will be on January 12, 2012 at 6 p.m., which is opened to the public. The Board thanked Deborah for her presentation and the committee for all of their work.

Quick Summary / Staff Recommendation

Goal #5: Ensure Safe and Well Maintained Facilities The Citizens? Bond Oversight Committee (formerly the Measure B Citizens? Oversight Committee) will present their Annual Report to the Board and the Community. The report will include an overview of the Committee?s responsibilities, change in bylaws to provide oversight to both bond measures, updates on the Measure B and Measure M Bond projects, and a report on the 2009-2010 Measure B Performance Audit.

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Minutes

The Board of Education received a presentation from Superintendent Cathey on the current Trustee Area Boundaries and Voter Methods in response to the 2010 Census and the California Voting Rights Act. The U.S. Department of Commerce's Census Bureau completed the ecumenical census of the nation's proportion. Additionally, in 2002 the California Voting Rights Act (CVRA) was signed into law. The CVRA generally provides that "an at-large method of election may not be imposed or applied in a manner that impairs the ability of a protected class to elect candidates of its choice or its ability to influence the outcome of an election, as a result of the dilution or the abridgment of the rights of voters who are members of a protested class..." (Election Code 14027). Superintendent Cathey explained that currently, the San Leandro Board of Education is comprised of seven Trustees who are elected at-large (six must live in their Trustee area and one must live within the boundaries of the San Leandro Unified School District). Under the CVRA, the legislature has expressed concern regarding at-large elections that may have an effect of diluting minority vote and representation. The District should consider whether or not it wishes to have its Trustees elected by area rather than at-large. If the District does nothing, it runs the risk of not meeting the requirement and intent of the CVRA and could be at risk for potential litigation. The Superintendent further explained that the process for establishing boundaries and changing the election process from at-large to trustee area is complex and governed by Election Code 14027 and Education Code 5019, stating that while this is such a big change; however, it is the ultimate responsibility of the Alameda County Board of Education Committee on School District Organization (County Committee) to establish and set the boundaries and the election method, and whether the issue goes to a vote of the electorate or the County Committee seeks a waiver of that election requirement from the State Board of Education (which are routinely approved). The District may recommend certain boundaries or may offer to do some of the initial work on the issue for the County Committee. The preliminary costs are estimated to be approximately $20,000.

Quick Summary / Staff Recommendation

Goal #3: Provide Effective and Timely Communication and Community Engagement The U.S. Department of Commerce?s Census Bureau completed the decennial census of the nation?s population. Additionally, in 2002 the California Voters Rights Act (CVRA) was signed into law. The CVRA generally provides that ?an at-large method of election may not be imposed or applied in a manner that impairs the ability of a protected class to elect candidates of its choice or its ability to influence the outcome of an election, as a result of the dilution or the abridgment of the rights of voters who are members of a protested class?? (Election Codes 14027) Currently, the San Leandro Board of Education Trustees are elected at-large. Under the CVRA, the legislature has expressed concern regarding at-large elections that may have an effect of diluting minority vote and representation. The process for establishing boundaries and changing the election process from at-large to trustee area is complex and governed by both Election Code 14027 and Education Code 5019. Staff will provide a presentation highlighting the following topics for Board discussion and consideration: ? Potential changes to boundaries ? Potential changes to the election process ? Changing the number of trustees ? Community Input Process ? Role of the County Committee ? Timeline

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Fiscal Impact

Unknown at this time

To

Board of Education

Minutes

After the discussion, the Board directed to staff to contact the County Committee and inform them that the District is interested in activating the process and prefers the waiver option. This would included establishing a timeline, working with legal counsel to draft resolution language, presenting the Board with a draft resolution, submitting the Board approved resolution to the County Committee, beginning to generate maps, and beginning the community engagement process. It was also noted the at this time, the Board would like to hold the discussion on pursuing reducing the number of Trustees from 7 to 5. Trustee Katz-Lacabe noted that for most comparable districts to ours, they are at 5 trustees.

Quick Summary / Staff Recommendation

Discuss trustee area boundaries and voting methods in response to the 2010 Census and the California Voter Rights Act and provide direction to staff on how to proceed

Board Committee

Communications Committee: September 9, 2011; October 28, 2011;

Policy / Code

Education Code 5019

Background Information

The U.S. Department of Commerce?s Census Bureau recently completed and announced the results of the decennial census of the nation?s population. Since the release of the last census in 2001, the California Voting Rights Act (CVRA) was adopted. With census information, districts that elect trustees by trustee areas are required to review and modify trustee boundary areas in accordance with state guidelines. The CVRA which was signed into law by Governor Gray Davis in 2002, generally provides that ?an at-large method of election may not be imposed or applied in a manner that impairs the ability of a protected class to elect candidates of its choice or its ability to influence the outcome of an election, as a result of the dilution or the abridgment of the rights of voters who are members of a protested class?? (Election Codes 14027) In brief the issue is whether at-large voting dilutes the voting of a significant portion of a population that is within a protected class. Currently, the San Leandro Unified School District has seven trustees. The District has six designated trustee areas. With regard to the trustee areas, the individual trustee must live within a certain area, but is elected at-large. The seventh seat is also elected at-large but has no residence requirement (other than living within the District boundaries). Although San Leandro is considered a charter city, the School District is subject to the general election laws, which include the CVRA. Under the CVRA, the legislature has expressed concern regarding at-large elections that may have the effect of diluting minority vote and representation. And under the CRA, people bringing a successful lawsuit may be entitled to attorney fees. In light of this information, the District is currently not authorized to adjust trustee area boundaries because it does not elect trustees by area. The provisions of Education Code 5019.5, which authorize a school district to adjust trustee area boundaries after the federal census only applies if the district has trustee areas and elects by the area itself. This is not the case for the San Leandro Unified School District. Although the District has no duty to act under Education Code Section 5019.5, the information available to the District regarding the legislative preference for area only elections and information from the census does suggest that the District should consider whether it wishes to have its trustees elected by trustee area rather than the current at-large system. Such a decision would protect the District from a potential CVRA lawsuit. The process for establishing boundaries and changing the election process from at-large to trustee area falls within the provisions of Education Code 5019. This section authorizes the County Committee on School District Organization to take the final action to establish and set boundaries and the election method. In accordance with Education Code Section 5019, the issues may be raised by the County Committee on its own initiative or by resolution from the school district. (The law also allows a petition process by the community). Under Education Code Section 5031 if the issue is initiated by way of district resolution, and is approved by the County Committee, ?the costs of preparing, developing, and duplicating the maps and legal descriptions shall be borne by the district?. If in fact the County Committee does take action to change the voting method and establish trustee areas for the District, this issue then either goes to a vote of the electorate or the County Committee can seek a waiver of that election requirement from the State Board of Education. These waiver requests are routinely approved. The timeline for the above to happen, depends on action by the School District to initiate this issue with the County Committee. The County Committee would typically consider this matter over at least two meetings. The timing of a decision could impact the November 2012 election. For example if the County Committee votes by June 2012 to set up trustee areas and elect by such areas, but decides to not seek a waiver from the state, the issue of trustee areas would go to a vote most likely in November 2012. The terms of the election would typically indicate when the areas would be implemented (election of 2014). If the County Committee approves the election of trustees by area but seeks a waiver ?then the schedule of the State Board of Education needs to be considered. At this point, to get on the May, 2012 agenda , items need to be submitted to the State by February. Implementation would then depend on the workload and ability the Alameda County elections office. It is also important to note that by virtue of various code provisions, if the County Committee were to establish trustee area boundaries and change the voting process, existing District Board Members could not lose their seat prematurely. By law all trustees would be allowed to serve their full term. In the event that the District Board is inclined to adopt a resolution supporting the election of trustees by trustee area, the District may want to be in a position to recommend certain boundaries or may offer to do some initial work on the issue for the County Committee. As part of this work, the District could solicit input from the community and incorporate that information in their recommendations to the County Committee, However, it will be the ultimate responsibility of the County Committee to hold public hearings on the issue and determine the boundaries. Staff recommends that the Board of Education discuss and consider the following: 1) Does the Board wish to have its trustees elected by trustee area rather than the current at-large system? 2) Does the Board wish to recommend five or seven trustee areas? 3) Does the Board wish to recommend certain boundaries for the County Committee? 4) If the County Committee takes action to change the voting method and establish trustee areas for the District, does the Board want to recommend that the issue to go to a vote of the electorate or recommend that the County Committee seek a waiver of that election requirement from the State Board of Education? 5) As part of the above discussion, the School District Board may want to consider timing of the issues. 6) As part of the above discussion, the Board needs to be aware that there would be costs associated with the review and the drawing of draft boundaries for trustee areas. These would include legal costs and costs related to maps and options for trustee boundaries. At this point staff is looking for the Board to discuss the matter, consider the questions above, raise additional questions to be researched, and provide direction to staff on how to proceed.

From

Cindy M. Cathey Superintendent

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Minutes

Trustee Almonte reported receipt of the following emails from October 19, 2011, through November 14, 2011: From Senator Ellen Corbett regarding "Governor signs Corbett Bills"; from Sheila Jordan regarding "Join Ed/Tech Expo. Grand Prize a Computer Lab," and "Press Release: Education, Sustainability and Digital Technology"; from CSBA regarding, "CA School News," "Message from Director Laura," "Message from Director Laura and CSBA Executive Director," "AEC Rates Increase Thursday-Register Today," and "CSBA Delegate Assembly Call for Nominations"; from Coalition for Fair Employment regarding "PLA Update," and "Two Massive CA projects built without a PLA"; from Filipina Women's Network regarding "Last Call: Invitation to Hep B Free Gala"; from Girls Inc. regarding "Girls Inc. Wins Award and Meets India Arie"; from Rhea Settles regarding "A Culture of Civility in San Leandro"; from Donna McBride regarding "Dolphin News"; from Melissa Lopez regarding "San Leandro School Board Meeting 11/1/11"; from April Key-Lee and Allan Lee regarding "November 1, 2011 - Board Meet ring: Thank you for Listening"; from Exploratorium Institute for Inquiry regarding "BaySci Science Education Forum - RSVP by November 8"; from Jennifer Thatcher regarding "A thank you regarding John Muir Deaf/HOH Special Day Class in Berkeley"; from Georgette Jackson regarding "McKinley Bulletin"; from San Leandro Education Foundation regarding "SLED Awards Technology Grants to San Leandro School," and SLED Awards $18,000 to San Leandro Schools"; from Shefali Razdan Duggal regarding "Ro Khanna Events, 11/17 in San Francisco, 11/13 in Silicon Valley"; from Ilisa Kessler regarding "School District Questions"; and from Mike McMahon regarding "ACSBA November 17 meeting."

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Minutes

Student Board Member Representative Jack Martin updated the Board on activities at the San Leandro High School main campus and the Fred T. Koretmasu campus. Homecoming Week was a success: Activities included Decades Day, Opposite day, Theme Day,and Sports Day The Pirates beat San Lorenzo at the Homecoming game 70-21 Trustee Carey's daughter was selected Homecoming Queen Seniors won Homecoming Week; however he commended the freshman class for their incredible participation so far this year, noting that the number of freshmen participating in community service clubs equaled the number of sophomores and juniors combined He urged the Board to attend the production of Edgy One-Act Plays in the Black Box Theatre. The last two performances are Friday, and Saturday, 8:00 p.m., $7. Intramural Dodge Ball has begun with 10 teams participating He also reminded the Board to remember that students can be a useful resource when thinking about fundraising for the Parcel Tax.

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Minutes

There were no reports.

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Minutes

Superintendent Cathey provided the following report: SLED hosted a parent fundraising boot camp, EdFund U Seminars, on November 5th at the Arts Education Center where approximately 40-50 people attended. Feedback included those interested in renting the theater. SLED presented $2,000 checks to our elementary and high school secondary principals whose schools have not received funds for programs. Cyberbulling assembly at John Muir will be this Thursday, November 17 from 1-3 p.m. Representatives from Kaiser and SLED will be in attendance. Assistant Superintendent Debbie Wong will be representing the District. Keep Music Rockin Foundation has taken on a huge undertaking - sorting out the pianos. Keep Music Rockin and Sherman Clay will cover costs for the repairs and tuning of the pianos. The Elementary and John Muir Conceptual Design Team had its 2nd meeting last week. The next meeting will be November 29. Jefferson Elementary School won the Governor's Challenge. A $5,000 check and a $1,000 gift certificate for sports and P.E. equipment will be presented to them this Thursday, November 17, 10:30 a.m. in their multipurpose room. Director of Special Services presented Part 2 of "Positive Behavior Support Training" (in English and Spanish) for parents on November 10. Schools and the District Office will be closed next week for the Thanksgiving Holiday.

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Minutes

Trustee Prola reported that the committee met on November 4, 2011. The committee discussed Change Order #2 and #3 to the BRCO Construction contract and the Notice of Completion for the Bancroft Middle School and Roosevelt Elementary School restroom renovation project, Amendment to the O'Connor Construction Management contract to include Wilson Elementary School kitchen renovation and Muir Middle School main sewer line replacement, all of which are being brought forward for Board consideration tonight. The committee also discussed a fiber optic opportunity with the City of San Leandro, placement of the Arts Education Center PG&E plaque, potential long term solution to the issue at Carey Drive (recommendation is to add a lock to the gate on Carey Drive adjacent to Bancroft Middle School for safety reasons) and the high school safety plan (they approved cameras in the elevator and asked staff to look into the feasibility of trenching a power line to the Evergreen Street gate for camera installation). They also heard an update on the seismic assessment. The District should be receiving the report soon.

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Minutes

Trustee Almonte reported that the Governing Board met on November 3, 2011, and approved the minutes of the regular Board meeting of October 26, 2011, Bill Warrants, ROP 125 Plan Revisions, contract for the Youth Enrichment Services Collaborative Grant, and the Annual Independent Auditor's Report for the year ending June 30, 2011.

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Minutes

Trustee Sullivan pulled the Supplement Educational Services Contracts (18a-18e) and the Contract between San Leandro Unified School District and Sylvan Learning Center for Mathematics Intervention at Roosevelt School for the 2011-2012 School Year from the Consent Calendar.

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• October 25, 2011 PDF · 31.0 KB ViewOpen October 25, 2011Download October 25, 2011

Link to this item

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Board Meeting Minutes - November 1, 2011 PDF · 318.0 KB ViewOpen Board Meeting Minutes - November 1, 2011Download Board Meeting Minutes - November 1, 2011

Link to this item

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report PDF · 64.4 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Classified Personnel report PDF · 64.4 KB ViewOpen Classified Personnel reportDownload Classified Personnel report

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Fiscal Impact

None to the General Fund. An amount not to exceed $847.62 per student for 2011-12 services funded from Title I categorical funds as required.

To

Cindy Cathey, Superintendent

Minutes

Responding to Trustee Sullivan regarding Consent 18a-18e, Assistant Superintendent Wong indicated that, with the exception of XCEL Global Services (DBA EXCEL Educational Services (this is the first year) the District has used these companies in the past and were selected from a state-approved list. With regards to student success rates, Ms. Wong explained that the companies submit annual reports; unfortunately the District has not been able to look at the data at this time. Following the explanation, Trustee Sullivan motioned and Trustee Almonte seconded to approve Consent Items 18a-18e by the following vote.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and Professional Tutors of America Inc., to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington and Wilson Elementary Schools

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools District Goal #1

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of approved providers from which to choose. Each district must enter into an agreement with the selected providers. Professional Tutors of America Inc. is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, and Wilson, have selected to work with for the 2011-2012 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2011-12 school year, the amount paid to the service provider will not exceed $847.62 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. The District has worked with Professional Tutors for the past five years.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Professional Tutors Contract 11-12 PDF · 34.0 KB ViewOpen Professional Tutors Contract 11-12Download Professional Tutors Contract 11-12

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Fiscal Impact

None to the General Fund. An amount not to exceed $847.62 per student for 2011-12 services funded from Title I categorical funds as required.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and A & E Avila Enterprises, Inc., DBA The Learning Curve, to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington, and Wilson Elementary Schools.

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools District Goal #1

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of approved providers from which to choose. Each district must enter into an agreement with the selected providers. A & E Avila Enterprises, Inc., DBA The Learning Curve, is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, and Wilson, have selected to work with for the 2011-2012 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2011-12 school year, the amount paid to the service provider will not exceed $847.62 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. The District has worked with A & E Avila Enterprises, Inc., DBA The Learning Curve, for the past five years.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• A & E Avila-The Learning Curve contract 11-12 PDF · 34.1 KB ViewOpen A & E Avila-The Learning Curve contract 11-12Download A & E Avila-The Learning Curve contract 11-12

Link to this item

Fiscal Impact

None to the General Fund. An amount not to exceed $847.62 per student for 2011-12 services funded from Title I categorical funds as required.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and Bay Area Education Support Systems, DBA Sylvan Learning, to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington, and Wilson Elementary Schools

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools District Goal #1

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of approved providers from which to choose. Each district must enter into an agreement with the selected providers. Bay Area Education Support Systems, DBA Sylvan Learning, is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, and Wilson, have selected to work with for the 2011-2012 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2011-12 school year, the amount paid to the service provider will not exceed $847.62 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. This is the second year that the District will be working with Sylvan Learning.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Sylvan Learning Contract 11-12 PDF · 31.2 KB ViewOpen Sylvan Learning Contract 11-12Download Sylvan Learning Contract 11-12

Link to this item

Fiscal Impact

None to the General Fund. An amount not to exceed $847.62 per student for 2011-12 services funded from Title I categorical funds as required.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Supplemental Educational Services Contract between San Leandro Unified School District and A+ Educational Centers, to provide Supplemental Educational Services to eligible students at Garfield, Jefferson, McKinley, Washington, and Wilson Elementary Schools

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools District Goal #1

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of approved providers from which to choose. Each district must enter into an agreement with the selected providers. A+ Educational Centers is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, and Wilson, have selected to work with for the 2011-2012 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2011-12 school year, the amount paid to the service provider will not exceed $847.62 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. The District has worked with A+ Educational Centers for the past five years.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• A + Contract 11-12 PDF · 34.0 KB ViewOpen A + Contract 11-12Download A + Contract 11-12

Link to this item

Fiscal Impact

None to the General Fund. An amount not to exceed $847.62 per student for 2011-12 services funded from Title I categorical funds as required.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Supplemental Educational Services Contract between San Leandro Unified School District and XCEL Global Services DBA XCEL Educational Services to provide Supplemental Educational Services for eligible students at Garfield, Jefferson, McKinley, Washington, and Wilson Elementary Schools

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools District Goal #1

Background Information

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of approved providers from which to choose. Each district must enter into an agreement with the selected providers. XCEL Educational Services is one of the providers that our families from Garfield, Jefferson, McKinley, Washington, and Wilson, have selected to work with for the 2011-2012 school year. The attached contract outlines the role and responsibility of both the District and the Provider. For the 2011-12 school year, the amount paid to the service provider will not exceed $847.62 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. This is the first year that the District will be working with XCEL Educational Services.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• XCEL Contract 11-12 PDF · 34.0 KB ViewOpen XCEL Contract 11-12Download XCEL Contract 11-12

Link to this item

Fiscal Impact

No impact to the General Fund. A flat fee of $5,400 for up to 30 parents ($180/participant). The school plans to offer sessions in other languages at a flat fee of $2,700 not to exceed $10,000 from Bancroft Title I and EIA budgets.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and Parent Institute for Quality Education (PIQE) at Bancroft Middle School for the 2011-2012 School Year

Background Information

Bancroft Middle School requests approval to contract with the Parent Institute for Quality Education (PIQE), a ?parent engagement in education? program whose mission is to connect families, schools, and community as partners to advance the education of every child through parent engagement. Its objectives are to encourage and support low-income, ethnically-diverse parents of middle school students to take a participatory role in their children?s education at home and in the school by: - Creating a home learning environment - Supporting their child?s emotional and social development - Navigating the educational system - Engaging and collaborating with teachers, counselors, and principals - Ensuring their children complete A-G high school requirements - Encouraging high school and college graduation Bancroft had offered this program years ago and is very interested in reinstating this important program and filling this gap for our parents. The program will run from January 19, 2012 through March 15, 2012 for up to 30 parents. The sessions can be offered in Chinese, Spanish, and English depending upon interest. Both middle schools will now offer this program.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• PIQE MOU PDF · 66.0 KB ViewOpen PIQE MOUDownload PIQE MOU

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Fiscal Impact

No impact to the General Fund; $6,000 for three SB 472 mathematics professional development workshops from District Title II Professional Development Budget

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and West Contra Costa Unified School District for Mathematics Coaching Consortium Professional Development Program for our Grades 3-5 Teachers for SB472 Mathematics Training for the 2011-2012 School Year

Policy / Code

District Goal #1 Program Improvement Local Educatin Agency Plan (LEAP) Addendum Section 4, #3, and Section 5, #1

Background Information

The District had contracted with Alameda County Office of Education for the 5-day SB472 Mathematics Professional Development led by Phil Gonsalves and Drew Kravin. Both trainers completed 2 of the 5 days in August. However, they left the county office and reopened their Mathematics Coaching Consortium professional development services in West Contra Costa Unified School District. This MOU will provide the continuity of having these trainers complete the last 3 days of this training to be completed by February. Alameda County Office of Education currently does not have a mathematics support program for our county districts and are in the process of transitioning new personnel for a mathematics program. After meeting with the County Superintendent, we have mutually agreed to end the MOU with ACOE for the 2011-2012 school year. We have 28 Grades 3-5 teachers in this cohort. The MOU is attached for review.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Mathematics Coaching Consortium and Professional Development MOU PDF · 100.7 KB ViewOpen Mathematics Coaching Consortium and Professional Development MOUDownload Mathematics Coaching Consortium and Professional Development MOU

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Fiscal Impact

No impact to the General Fund; $3,000 Coaching Support and Professional Development from District Title II Professional Development Budget

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and West Contra Costa Unified School District for Mathematics Coaching Consortium Support Program for the 2011-2012 School Year

Background Information

The District had contracted with Alameda County Office of Education for coaching support and training for our District mathematics coach led by Phil Gonsalves and Drew Kravin. Both trainers had been working with our coach this school year providing him the training and support to work with our secondary Grade 6-Algebra teachers. Both trainers left the county offfice and reopened their Mathematics Coaching Consortium professional development and coaching support services in West Contra Costa Unified School District. This MOU will provide the continuity of coaching support and training for our District Mathematics Coach. Alameda County Office of Education currently does not have a mathematics support program for our county districts and are in the process of transitioning new personnel for the county mathematics program. In the meantime, after meeting with the County Superintendent, we have mutually agreed to end the MOU with ACOE. We wish to continue our mathematics work with the Mathematics Coaching Consortium. The fee includes ensuring our mathematics coach has the expertise and tools needed to support our teachers. The focus includes: 1. Articulation of mathematics content through and beyond Algebra I 2. Best practices in faciliating lesson design, unit planning, and pacing guide development 3. Effective mathematics coaching strategies to support teachers in the classroom 4. Use of student assessment data to provide professional development and coaching support for differentiation of instruction and intervention

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Mathematics Coaching Consortium MOU PDF · 102.2 KB ViewOpen Mathematics Coaching Consortium MOUDownload Mathematics Coaching Consortium MOU

Link to this item

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Physical Education Exemption for San Leandro High School Lighthouse Independent Study Student for the 2011-2012 School Year

Policy / Code

Education Code 51241

Background Information

A San Leandro High School Lighthouse Independent Study Senior is requesting an exemption from meeting the Physical Education course requirement based on Education Code 51241, where said student qualifies under both temporary and permanent exemption: "The governing board of a school district or the office of the county superintendent of schools of a county may grant a temporary exemption to a pupil from courses in physical education, if the pupil is one of the following: *ill or injured and a modified program to meet the needs of the pupil cannot be provided (per doctor's letter) *Enrolled for one-half, or less, of the work normally required of full time pupils In addition, the governing board of a school district or the office of the county superintendent of a county may grant permanent exemption from courses in physical education if the pupil complies with any one of the following: *is 16 years of age or older and has been enrolled in the 10th grade from one academic year or longer (which this student has) *is enrolled as a postgraduate pupil *is enrolled in a juvenile home, ranch, camp, or forestry camp school where pupils are scheduled for recreation and exercise pursuant to the requirements of Section 4346" The said senior has a physician's letter indicating medical conditions that preclude participation in physical education for the school year, and as a senior, is on track to graduate this June. The student will make up these credits with elective courses.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Doctor's Letter PDF · 25.3 KB ViewOpen Doctor's LetterDownload Doctor's Letter

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Fiscal Impact

No Cost to General Fund; $10,000 from Roosevelt?s Supplemental Hourly Intervention Budget. (Breakdown: $625.00 per student; Sylvan teacher hourly: $20.42/hour)

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Sullivan expressed concerned that Roosevelt Elementary School was still the only elementary school benefiting from Sylvan Learning Center. Assistant Superintendent Debbie Wong indicated that not every school chooses to use their Supplemental Hourly Intervention budget for this purpose; rather some may solicit teacher-tutors instead, for example.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract between San Leandro Unified School District and Sylvan Learning Center for Mathematics Intervention at Roosevelt School for the 2011-2012 School Year

Board Committee

Not Applicable

Policy / Code

0520.2 Title I Program Improvement Schools District Goal #1

Background Information

After exploring teacher interest and researching several support providers for after school mathematics intervention, Roosevelt School is seeking to contract with Sylvan Learning Center for 8 weeks beginning on February 15th for sixteen 4th and 5th grade students identified as needing additional mathematics support on site at Roosevelt. Sylvan will provide 2 teachers, all curriculum and support materials needed, and a free mathematics computer program. Services will be after school four days per week for an hour for 30 days. This is the second year using Sylvan. The results from last year showed that 72% of the 16 students grew on the 2011 STAR Math Content Standards Test (CST). Roosevelt is utilizing their Supplemental Intervention Hourly budget to focus on mathematics support. Sylvan Learning Center is also a state approved supplemental educational service provider that our District also uses for our program improvement schools.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Roosevelt-Sylvan Learning contract 11-12 PDF · 46.3 KB ViewOpen Roosevelt-Sylvan Learning contract 11-12Download Roosevelt-Sylvan Learning contract 11-12

Link to this item

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Ratify October payroll in the amount of $4,687,593.66.

Link to this item

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50054045 - 88-50065123 in the amount of $4,454,140.68.

Attachments

• Bill Warrants 88-50054045 - 88-50065123 PDF · 606.6 KB ViewOpen Bill Warrants 88-50054045 - 88-50065123Download Bill Warrants 88-50054045 - 88-50065123

Link to this item

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for October 2011.

Attachments

• Intra-Budget Transfers for the month of October 2011 PDF · 337.0 KB ViewOpen Intra-Budget Transfers for the month of October 2011Download Intra-Budget Transfers for the month of October 2011
• Intra-Budget Revisions for the month of October 2011 PDF · 2.1 MB ViewOpen Intra-Budget Revisions for the month of October 2011Download Intra-Budget Revisions for the month of October 2011

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To

Cindy Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #11-49 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Board Committee

Not Applicable.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #11-49 - Obsolete Equipment PDF · 113.5 KB ViewOpen Resolution #11-49 - Obsolete EquipmentDownload Resolution #11-49 - Obsolete Equipment

Link to this item

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #11-48 to close Fund 120 (Child Development Fund and Fund 200 (Special Reserve for Post Employment) in 2011-12.

Background Information

By law, if a district decides to close a fund for any reason, it requires a Board Resolution. Alameda County Office of Education's (ACOE) latest review of San Leandro Unified School District AB1200 documents recommends closure of Fund 120 (Child Development Fund and Fund 200 (Special Reserve for Post Employment). The district no longer operates Child Development and Post Retirement Funds. Residual amount from the Post Retirement Fund has been transferred to Fund 670 (Self Insurance Fund Resource 0902) in accordance with California School Accounting Manual. Fund 120 cash balance is only $0.01 and Fund 200 cash balance is ($0.82). Both Funds have had no activities recorded for several years and the district has not planned any activity in the 2011-12 Adopted budget. After the Board approves the Resolution, staff will take the necessary steps to clear the cash balances and close the funds.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution 11-48 Closure of Funds 120 and 200 PDF · 74.8 KB ViewOpen Resolution 11-48 Closure of Funds 120 and 200Download Resolution 11-48 Closure of Funds 120 and 200

Link to this item

Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 and under Nov 15 PDF · 8.5 KB ViewOpen Contracts $5,000 and under Nov 15Download Contracts $5,000 and under Nov 15

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Fiscal Impact

Construction management services are paid by Measure B Bond Funds.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #1 to the O?Connor Construction Management (CM) Professional Services Contract, in the amount of $14,320, for the 2011 Modernization Projects to Include Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement.

Board Committee

Facilities and Technology: November 4, 2011.

Background Information

The Board of Education previously approved O?Connor CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond. O?Connor CM was selected to provide construction management services for Measure B work to be performed at John Muir Middle, Wilson, Garfield, and Monroe Elementary Schools. On March 15, 2011, the Board approved the contract for construction management services with O?Connor CM for the Muir Middle School and Wilson Elementary School Restroom Renovation projects, and the Paint and Light projects at Wilson Elementary School in the amount of $180,000. The Muir Middle School Restroom Renovation Project was scheduled to be substantially complete by the end of August 2011. Due to the discovery of extensive corrosive erosion of the main sewer pipe a couple hundred feet had to be replaced creating substantially more work than anticipated. To meet the end of August deadline for the return of students and staff, work was performed after hours and on weekends. The increased scope, additional shifts, and weekend construction, have created additional construction management needs. Concurrently at the Wilson Restroom Renovation projects additional work was added to include kitchen upgrades as required by the County of Alameda Environmental Health Department. An approved sanitary floor system, three compartment, mop, and hand washing sinks were installed. To meet the end of August deadline for the return of students and staff, work progressed after hours and on weekends. The increased scope, additional shifts, and weekend construction, have created additional Construction Management needs. This amendment #1, in the amount of $14,320, provides for Construction Management Services for the Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement. This combined CM fee of $194,320 represents 8.4% of the combined construction budget of $2,311,000. For projects this size and complexity and at multiple construction sites, industry standards for CM fees range from 6-10%. Contract Summary 2011 Projects Initial Fee Amend. #1 1 John Muir MS Restroom Renovations $60,000 $6,320 2 Wilson ES Restroom Renovations $60,000 $8,000 3 Wilson ES Classroom Paint & Lights $60,000 None Sub totals $180,000 $14,320 Total $194,320 This amendment of $14,320 falls within the project Budget.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #1 - O'Connor CM PDF · 20.2 KB ViewOpen Amendment #1 - O'Connor CMDownload Amendment #1 - O'Connor CM

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #2 represents an increase of $7,342 to the prior contract amount of $304,788 for a new contract amount of $312,130.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #2, in the amount of $7,342, to the Construction Contract with BRCO Constructors, Inc. for the Roosevelt Elementary School Restroom Renovation Project, a 2.4% increase to the prior construction contract amount of $304,788.

Background Information

Restroom renovations at Roosevelt Elementary School were identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the renovations. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with BRCO Constructors, Inc. on May 17, 2011. Subsequently on October 18, 2011, the Board approved CO #1 in the amount of $10,788. This CO #2 in the amount of $7,342 is a 2.4% increase to the prior construction contract amount of $304,788 and is within the construction contingency of $29,400. CO #2 Summary Item No. Days Amount 2.1 Description: Isolation valves were installed to separate the school water line in the restrooms between buildings, classrooms and the offsite child care facility. 0 $ 4,146.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 2.2 Description: Build out existing walls to install new plumbing systems and sinks. 0 $ 3,045.00 Reason: Unforeseen Condition Requested by: Owner 2.3 Description: Expedite epoxy flooring activity to meet project completion 0 $ 4,792.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 2.4 Description: Modify existing sink and toilets in restroom #16 to meet disability (ADA) standards 0 $ 359.00 Reason: Field Condition Requested by: Owner 2.5 Description: PROJECT ALLOWANCE 0 $ (5,000.00) Reason: Requested by: Owner CHANGE ORDER No. 2 0 $7,342.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $294,000 $294,000 0% CO #1 $10,788 $304,788 3.7% CO #2 $7,342 $312,130 6.2% Current Budget Summary Roosevelt Elementary School Restroom Renovations Soft Cost Budget $262,640 Hard Cost Budget Construction Construction Contingency $294,000 $29,400 Project Contingency $32,993 Total Project Budget $619,033

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Change Order #2 - BRCO Constructors PDF · 46.7 KB ViewOpen Change Order #2 - BRCO ConstructorsDownload Change Order #2 - BRCO Constructors

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Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #3 represents an increase of $3,966 to the prior contract amount of $312,130 for a final contract amount of $316,096.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Final Change Order #3, in the amount of $3,966, to the Construction Contract with BRCO Constructors, Inc. for the Roosevelt Elementary School Restroom Renovation Project, a 1.3% increase to the prior construction contract amount of $312,130 and the transfer of $36,110 of the project savings to Bancroft MS Restroom Renovations.

Board Committee

Facilities and Technology Committee: November 4, 2011

Background Information

Restroom renovations at Roosevelt Elementary School were identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the renovations. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with BRCO Constructors Inc. on May 17, 2011. Subsequently, on October 18, 2011, the Board approved CO #1 in the amount of $10,788. CO #2 in the amount of $7,342 is on the November 15, 2011, Board agenda for approval. This final CO #3 in the amount of $3,966 is a 1.3% increase to the prior construction contract amount of $312,130. $7,304 of the $29,400 construction contingency was not needed, and will result in project savings. Due to the lower than normal amount of hidden conditions, the remaining $7,304 construction contingency combined with the project contingency of $32,993, results in a savings to the project of $40,297. Staff proposes to transfer $36,110 of the $40,297 savings to the Bancroft Middle School Restroom Renovation project to cover its budget shortfall. Both projects were performed under the same contract with BRCO Construction this past summer. For transparency purposes and per directions from the Facilities and Technology Committee, $36,110 of the savings from Roosevelt Restroom Renovations will be transferred through Financial Reserve and then onto Bancroft Restroom Renovations. CO#3 Summary Item No. Days Amount 3.1 Description: Targeted areas of the concrete floor was demolished & repaired as part of the restroom renovation. BRCO was directed to install rebar to reinforce the new concrete floor. 0 $ 2,327.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 3.2 Description: Existing conditions within the wall cavity required changes in the layout of the restroom partition walls. BRCO was directed in the field to relocate plumbing lines to accommodate the new partition wall 0 $ 473.00 Reason: Field Condition Requested by: Owner 3.3 Description: Existing conditions in Girls restroom #9 required adjustments to new and old toilet accessories. These adjustments affected ADA requirements and triggered the necessity for a new wall panel. 0 $ 1,166.00 Reason: Field Condition Requested by: Owner CHANGE ORDER No. 3 0 $3,966.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $294,000 $294,000 0% CO #1 $10,788 $304,788 3.7% CO #2 $7,342 $312,130 6.2% CO #3 $3,966 $316,096 7.5% Budget Summary Prior to Proposed Transfer Roosevelt Elementary School Restroom Renovations Soft Cost Budget $262,640 Hard Cost Budget Construction Construction Contingency $294,000 $29,400 Project Contingency $32,993 Total Project Budget $619,033 Budget Summary After Proposed Transfer Roosevelt Elementary School Restroom Renovations Soft Cost Budget $262,640 Hard Cost Budget Construction Construction Contingency $294,000 $22,096 Project Contingency $4,187 Total Project Budget $582,923

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Change Order #3 - BRCO Constructors, Inc. PDF · 45.8 KB ViewOpen Change Order #3 - BRCO Constructors, Inc.Download Change Order #3 - BRCO Constructors, Inc.

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Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #2 represents an increase of $107,841 to the prior contract amount of $559,491 for a new contract amount of $667,332.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #2, in the amount of $107,841, to the Construction Contract with BRCO Constructors, Inc. for the Bancroft Middle School Restroom Renovation Project, a 19.3% increase to the prior construction contract amount of $559,491 and the transfer of $36,110 from Roosevelt ES savings.

Board Committee

Facilities and Technology Committee: November 4, 2011

Background Information

Restroom renovations at Bancroft Middle School were identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the renovations. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with BRCO Constructors, Inc. on May 17, 2011. Subsequently on October 18, 2011, the Board approved CO #1 in the amount of $10,788. This CO #2 in the amount of $7,342 is a 2.4% increase to the prior construction contract amount of $304,788 and is within the construction contingency of $29,400. CO #2 Summary Item No. Days Amount 2.1 Description: Isolation valves were installed to separate the school water line in the restrooms between buildings, classrooms and the offsite child care facility. 0 $ 4,146.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 2.2 Description: Build out existing walls to install new plumbing systems and sinks. 0 $ 3,045.00 Reason: Unforeseen Condition Requested by: Owner 2.3 Description: Expedite epoxy flooring activity to meet project completion 0 $ 4,792.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 2.4 Description: Modify existing sink and toilets in restroom #16 to meet disability (ADA) standards 0 $ 359.00 Reason: Field Condition Requested by: Owner 2.5 Description: PROJECT ALLOWANCE 0 $ (5,000.00) Reason: Requested by: Owner CHANGE ORDER No. 2 0 $7,342.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $294,000 $294,000 0% CO #1 $10,788 $304,788 3.7% CO #2 $7,342 $312,130 6.2% Current Budget Summary Roosevelt Elementary School Restroom Renovations Soft Cost Budget $262,640 Hard Cost Budget Construction Construction Contingency $294,000 $29,400 Project Contingency $32,993 Total Project Budget $619,033

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Change Order #2 - Bancroft MS BRCO Constructors PDF · 57.3 KB ViewOpen Change Order #2 - Bancroft MS BRCO ConstructorsDownload Change Order #2 - Bancroft MS BRCO Constructors

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Fiscal Impact

Not Applicable.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Bancroft Middle and Roosevelt Elementary School Restroom Renovation Project.

Board Committee

Facilities and Technology Committee: November 4, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, BRCO Constructors Inc., has been performed and is now complete. The final construction contract amount is $983,428 which includes all change orders. The project was completed $4,187 under the combined construction and contingency budget of $987,615. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on October 10, 2011. The project team included AEDIS Architects (Architectural Design) and Kitchell CM (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC - Bancroft/Roosevelt Restroom Renovations PDF · 16.2 KB ViewOpen NOC - Bancroft/Roosevelt Restroom RenovationsDownload NOC - Bancroft/Roosevelt Restroom Renovations

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Minutes

President Mack-Rose commented that she was glad that the District offers alternative programs for students and hopefully we can increase our capacity so more students can been served.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for the stipulated expulsion order for E04-11/12

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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Minutes

Miscellaneous receipts in the amount of $8,415,525.28 have been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous receipts in the amount of $8,415,525.28 have been deposited in the Treasury of Alameda County.

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Minutes

Regular Board Meeting ? December 6, 2011 Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Quick Summary / Staff Recommendation

Regular Board Meeting ? December 6, 2011 Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

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Minutes

The meeting was adjourned at 9:26 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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