Regular Meeting of the Board of Education

Quick Summary / Staff Recommendation

Prior to the Public Session, the Board will meet in Closed Session pursuant to Educational Code Sections 35146 and 48918(c), and Government Code Sections 54957, and 54957.6 and 54956.9. This is the opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a))

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Minutes

The Board of Education and Superintendent presented a Certificate of Commendation to Juan Manuel Martinez for his service as the San Leandro Unified School District's representative on the City's Recreation and Parks Commission (RAPC) from April 2, 2007, through December 2010. During reports to the Board, Mr. Martinez often provided informative videos made by his son interviewing people enjoying the city parks. After receiving the commendation, Mr. Martinez shared that he planned to celebrate his anniversary with his wife, Martina, and that both of them would remain very active in the schools.

Quick Summary / Staff Recommendation

District Goal #3: Provide Effective and Timely Communication and Community Engagement The Board of Education and Superintendent will present a Certificate of Commendation to Juan Manuel Martinez for his service as San Leandro Unified School District's representative on the City's Recreation and Parks Commission (RAPC) since April 2, 2007.

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Minutes

The Board received a presentation from Sheila Lawrence, Director of Student Support Services; Robert Crose, Director, Student Programs Administration, ACOE; and Mary Fischer, Principal of Hayward Community School. San Leandro Unified refers students expelled to Hayward Community School, which provides a variety of support structures to help students get back on track, including tutoring, on-site counseling, parenting classes and health services. Small class sizes and the successful redirection of inappropriate behaviors have helped students focus on their learning and raise their GPAs. Upon completion of all requirements, each student is given a success plan to assist with the transition back to a District school. Director Sheila Lawrence said that since coming to the District in 2008, she has recommended 69 expulsions and of those, only one has been brought forward for another expulsion. The Board thanked the presenters for the information and commended them for their wonderful service and work they provide to the students. Trustee Mack-Rose raised a concern with regards to discrepancies in the enrollment numbers and asked that an explanation be placed in the Confidentially Speaking updating the status of the three students exiting Hayward Community School.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Child: Ensure the academic, physical, social and emotional well being of every student Sheila Lawrence, Director of Student Support Services, Mary Fisher, Principal of Hayward Community School, and Robert Crose, Director, Student Programs Administration, will provide a presentation on Hayward Community School's mission, student enrollment, courses of study, student schedules, and support structures. In addition, the presentation will include our students' achievement data and discuss the strengths and challenges of the school in relation to students' successful transition back to San Leandro.

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Minutes

Andrew Soliz, the Executive Manager for the Food and Nutrition Services Department provided a presentation on the Food Services Program in our District. The presentation included a brief overview of how 5,060 lunches are prepared daily and delivered to the various sites from one of the four packing kitchens located at San Leandro High School, Fred T. Korematsu Campus, and Bancroft and John Muir Middle Schools. Additionally, the presentation highlighted four options, for the Board to consider, to have cooking kitchens that would allow the District the ability to provide fresh cooked meals. Those options included: Option Description Est. Capital Cost Est. Staff Option A Continue with current operations but make capital improvements to bring elementary kitchens up to code $1.4 Million No change from current operation Option B Continue packaging entrees for elementary schools but upgrade the secondary kitchens to have the capacity to cook meals for all the elementary school sites $3 Million $450,000 per year Option C Make all elementary school kitchens full cooking facilities $6.1 Million $680,000 per year Option D Continue packaging entrees for elementary schools but provide a central kitchen to fully cook entrees for all sites (upgrading an existing facility) $1.75 Million $250,000 per yea r Mr. Soliz also shared the survey results on an Elementary Student Pasta Taste Test conducted at the eight elementary schools during lunch the week of September 5, adding that the top vote getter was the Pasta Alfredo at 98%. Although the budget does not allow for this currently, the Board directed staff to conduct a more thorough analysis to bring all facilities up to code and to identify potential locations and needed facility upgrades for a centralized kitchen to serve elementary schools in the event that additional new monies become available. However, given that there is no money currently identified or available, it was noted that the analysis does not need immediate staff attention.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Andrew Soliz, the Executive Manager for the Food and Nutrition Services Department will provide a presentation on the Food Services Program in our District. Included in the presentation will be a brief overview of meals and survey results on food samplings from our students. Additionally, this presentation will highlight what it would take to have cooking kitchens to allow the District the ability to provide fresh cooked meals.

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Minutes

Trustee Almonte reported receipt of the following emails from October 18, 2011, through October 31, 2011: From Cynthia Vincent regarding "AC Transit Board Meets in Newark," and "Federal Funding for AC Transit"; from CSBA regarding "CA School News"; from Senator Ellen Corbett regarding "Learning from the Masters November Clinic"; from Rick Richards regarding, "Learning from the Masters November Clinics," and "Holidays with Lenny Williams Benefit Concert"; from Myrna Hernandez regarding "Washington Newsletter"; from Amy Olson regarding "San Leandro High School College Night"; from Georgette Jackson regarding "McKinley Bulletin"; from Garry Grotke regarding "CA League of Schools Conference"; from Barbara Lee for Congress regarding "Reception with Patrick Gaspard Reminder"; from Ebado Ismail regarding "Bancroft Middle School Newsletter"; from the San Leandro Education Foundation regarding, "SLED Hosting Parent Fundraising Boot Camp," and "Eat Out for Education November 2"; from Nicolas Evans regarding "Betty Yee Reminds Taxpayers of Monday Amnesty Deadline"; from Robert Marrujo regarding "San Leandro High problems"; from the Exploratorium Institute for Inquiry regarding "BaySci Science Education Forum - Please RSVP"; from Jonathan Sherri regarding "Staff Development Memo from SLTA Executive Board"; from Veronica Sanchez regarding "Bulletin for October 28"; from Olein Santiago regarding "Ellona/Intensity/Xfactor Flyer November 2"; from Ari Dolid regarding "RE: Staff Development Memo from SLTA Executive Board"; and from Sheila Jordan regarding "Join Ed/Tech Expo. Grand Prize - A Computer Lab."

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Minutes

Student Board member Jack Martin updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: Homecoming dance was October 28, 2011 Spirit Week began this week, where each day has a designated theme and students dress up depicting that theme - today was "Opposite Day" Homecoming game against San Lorenzo will be November 4, 2011 Golf, volleyball and tennis are ending their season this week College Night was Wednesday, October 26 Mr. Martin also raised a concern with regards to students violating the dress code.

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Minutes

There were no reports.

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Minutes

Superintendent Cathey provided the following report: The District participated in the Great ShakeOut on October 20, adding that later that day we experienced a couple of small real earthquakes. Lincoln recently submitted an application to the state's Model Continuation Schools Program, and as a result of the state's visit, reviewers will be recommending Lincoln to be selected as a Model Continuation School. On Wednesday, October 28, our new Director of Special Education, David Poeschl, held the first monthly Special Education Parent Training on Positive Behavior Support Systems, noting that over sixty parents attended. On Saturday, November 5, 8-1;00 p.m., the San Leandro Education Foundation (SLED) will be hosting "Education Fundraising U", a day of free seminars and workshops aimed to train parent volunteers on how to raise more money for their schools. Monday, October 31, was the District's second district wide staff development for the year where approximately 325 teachers met at the AEC and received information as it relates to building Professional Learning Communities (PLSc) and the role of teacher leaders. Feedback has been very positive and strong. In addition, there was Special Education training, and cadre of secondary teachers and site principals participated in the second day of a Professional Learning Community Coaching Academy. The Superintendent attended the Homecoming Dance last Friday. Responding to the Student Board member's concern regarding the dress code, the Superintendent said that she would revisit this issue with the Principal.

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Minutes

Trustee Katz-Lacabe reported that the Communication Committee met on October 28 and discussed redistricting and the necessity (per legal advice) to change the way that the District does elections in order to comply with the California Voting Rights Act. Instead of being elected "at large", candidates would be elected by the district in which they represent. The committee reviewed a draft of the community article that the Superintendent will be sending out soon, and briefly discussed the District website and the current Agenda Online.

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Minutes

Trustee Katz-Lacabe reported that the committee met on October 28 and discussed the parcel tax including timing, costs, and details of various parcel taxes. The committee will be bring this to the November 15 Board meeting as a conference item for further discussion and consideration.

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Minutes

Trustee Prola reported that the committee met on October 21 and discussed a proposal from the Keep Music Rockin' Foundation and agreed to recommend that a plaque be designed to honor the contributions of Lenny Williams and Sheila E. The committee discussed issues related to Measure B and M Bond projects such as the maintenance & operational plan at Burrell Field based on the meeting with staff at the City of San Leandro. They also heard an update on the high school safety plan and further discussed safety issues at the Carey Drive property, and a suggestion that a retaining wall that is chipping be repainted in a coordinating color with the AEC and CTE buildings at the high school. In addition, four Change orders are being brought forward tonight for Board consideration.

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Minutes

The following Consent Items were pulled from the Consent Calendar: 11a - Approval of Minutes - October 1, 2011 (Sullivan) 11c - Falcon's NEST School Community Violence Prevention Gang Intervention Specialist Position (Requested by staff) 13e - Memorandum of Understanding between K to College and the San Leandro Unified School District for November 2011-December 2016 (Almonte) 13f - Memorandum of Understanding between San Leandro Unified School District and Alameda County Office of Education and Boys and Girls Club of San Leandro for Cesar Chavez After School Service Learning, Curriculum and Professional Development for John Muir Middle Schools for the 2011-2012 School Year (Mack-Rose) 14a - Contracts $5,000 or Less for Fiscal Year 2011-2012 (Prola)

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Minutes

Trustee Sullivan noted that her comments under her City Disaster Preparedness Council Report regarding developing an Action Plan were personal comments made by her and that this was not part of the discussion at the meeting. Trustee Sullivan also wanted the minutes to reflect that her request for a presentation or information regarding DIBELS assessment results was withdrawn due to lack of interest from Board members. Trustee Prola asked that under Additional Suggestions and Comments from Board Members, the phrase, "at no cost to the District" be included in her comments with regards to the City considering adopting a Memorandum of Understanding with Oro Loma Sanitary District for refuse, green waste and recycling services in the L3 area (that included the high school, Monroe, and Madison. Following these changes, the Board approved the minutes as amended.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• October 18, 2011 PDF · 70.4 KB ViewOpen October 18, 2011Download October 18, 2011

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report PDF · 58.9 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Classified Personnel Report PDF · 46.4 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

None. The ACOE will reimburse the SLUSD for the cost of this position through the Falcon's NEST School Community Violence Prevention Grant.

To

Cindy Cathey, Superintendent

Minutes

Staff noted that the salary range in the background information should be changed from "5" to "51."

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the gang intervention specialist short-term job description and position.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

At the September 7, 2011, meeting of the SLUSD Board of Education, a memorandum of understanding with the Alameda County Office of Education (ACOE) for the Falcon's NEST School Community Violence Prevention Grant for the 2011-12 school year was approved. As part of this grant, the ACOE will provide the SLUSD with $35,000 to hire a gang intervention specialist to work with students, families, and staff at John Muir Middle School. In previous years these services were provided to John Muir Middle School directly through the ACOE. This position will be a short-term classified position for the 2011-12 school year with the following employment conditions: Position Title: Gang Intervention Specialist Term: November 2 - June 15, 2012 Schedule: 5 days per week, 7.5 hours per day Salary: Classified Employee Salary Schedule Range 5. The gang intervention specialist will be responsible for recruiting students who are or have the potential to be affiliated with gangs. The gang intervention specialist will work with these students to assist them in avoiding gang culture and involvement. Specific duties are described in the attached job description.

From

John Thompson, Ed.D., Senior Director II, Human Resources

Attachments

• Gang Intervention Specialist Job Description PDF · 36.7 KB ViewOpen Gang Intervention Specialist Job DescriptionDownload Gang Intervention Specialist Job Description

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To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Title I School Wide Plan for Monroe Elementary School.

Background Information

Title I School-wide Programs (SWPs) are a cornerstone of the vision for school reform as defined in Title I of the federal No Child Left Behind (NCLB) Act of 2001. Research shows that in order for the lowest achieving students in the highest poverty schools to meet high standards of performance, the school?s entire instructional program, not just a separate Title I program, must be substantially improved. Since no separate student eligibility process is required for participation in an SWP, the advantage to a school?s becoming an SWP is that the SWP educational program provides better flexibility to serve ALL students, including Title I students. Fiscally, NCLB allows schools to consolidate or blend funds. SWP schools may then use their consolidated federal, state, and local funds to reform their entire educational program. Monroe's School Site Council approved the school wide plan on April 27, 2011. Title I schools often choose to change their status from targeted assistance to SWP status in order to better meet the needs of their students. To be eligible, schools must have a concentration of students living in poverty of at least 40% in the initial year of their SWPs. There are nine required components incorporating a comprehensive needs assessment, involving all stakeholders in the process, and annually evaluating the plan and its effectiveness in meeting its goals and objectives. The requirements of the Title I School-wide Plan includes elaboration in the following areas: ? School-wide Reform Strategies ? Instruction by Highly Qualified Teachers ? High Quality and Ongoing Professional Development ? Strategies to Attract Highly-Qualified Teachers ? Strategies to Increase Parental Involvement ? Successful Transition from Elementary School Students Plan ? Opportunities for Teacher Input and Decision Making ? Timely and Effective Support for Students Who Experience Difficulty Attaining Proficiency ? Coordination and Integration of Federal, State and Local Services and Programs Attached is Monroe's Strategic Program Action Steps Alignment with these nine components for the School-wide Title I Plan. Upon Board approval, the plan is submitted to the California Department of Education for approval.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Monroe SWP Alignment with SPSA PDF · 22.1 KB ViewOpen Monroe SWP Alignment with SPSADownload Monroe SWP Alignment with SPSA
• Monroe SWP Application Checklist PDF · 17.3 KB ViewOpen Monroe SWP Application ChecklistDownload Monroe SWP Application Checklist
• Monroe SWP Authorization PDF · 16.8 KB ViewOpen Monroe SWP AuthorizationDownload Monroe SWP Authorization

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To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve request to discard library books that are obsolete, damaged or in poor condition at Bancroft Middle School.

Board Committee

Not Applicable

Policy / Code

Board Policy 3270

Background Information

In accordance with Board Policy 3270, the district seeks to dispose of obsolete supplemental instructional materials and obsolete library books for Bancroft Middle School. The materials represent a variety of books from the fiction collection. The books have been found to be in poor condition or contain information that represents dated and/or low interest level for today?s young readers (refer to attached listing). The district may donate to any governing board, county free library or other state institution; organization; or children or adults in California or foreign countries for the purpose of increasing literacy. They may also be sold to any organization that agrees to use the materials for educational purposes (Education Code 60510). Any organization, agency or institution receiving obsolete instructional materials from the district must certify to the Board that it agrees to use the materials for educational purposes and make no charge to any persons to whom the materials are given or lent. Surplus, undistributed or obsolete instructional materials which are unusable or which cannot be distributed as specified above will be disposed of by being destroyed by any economical means at least 30 days after the Board has given notice to all persons who have requested such notice.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Bancroft Library Discards PDF · 215.0 KB ViewOpen Bancroft Library DiscardsDownload Bancroft Library Discards

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Fiscal Impact

$269,6550.50 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2011-2012 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2011-2012. Student # DOB Cost Location #1 12/03/2003 $38,883.00 Spectrum Center #2 11/07/1989 $56,735.00 Spectrum Center #3 04/24/2003 $67,500.00 Maxim Health Service, Inc. #4 05/05/2000 $62.453.50 Via Center #5 01/01/1991 $44,084.00 Via Center Total $269,655.50 #3 - LVN Services for SPED student at Madison Elementary.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Spectrum Center PDF · 194.2 KB ViewOpen Spectrum CenterDownload Spectrum Center
• Maxim Healthcare Services, Inc. PDF · 105.5 KB ViewOpen Maxim Healthcare Services, Inc.Download Maxim Healthcare Services, Inc.
• Via Center PDF · 1.9 MB ViewOpen Via CenterDownload Via Center

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Fiscal Impact

$1,500 One time set up fee; $8,822 ($1 per student)services for a total of $10,322 from District MAA Budget

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement between San Leandro Unified School District and Certica Solutions for CALPADS Certification Support from November 2011 through November 2012 School Year

Background Information

During the September 20, 2011 Board presentation on the issues related to Aeries Student Information System and CALPADS certification, the Board approved the option to hire a Coordinator of Assessment in order to support and meet the deadlines for Aeries and CALPADS student, school and district information for mandated reports and data needs. Since then, we have been unable to staff this position with a viable candidate , but the CALPADS timeline for certification cannot be delayed and we must certify with the State. For this school year, in order to ensure our data is accurate and complete as well as meet our compliance deadlines, the District is seeking to enter into a contract agreement with Certica Solutions for Certify , which is Certica's hosted data certification service. They have a proven track record to support districts like ours to organize an easier electronic process validating and monitoring our data daily. It provides performance management to help districts analyze, track and improve CALPADS reporting and ensure compliance. Certify capabilities include: Daily certification alerts to correct errors of which this proactive process has been proven to raise overall levels of data quality, shorten time spent validating and correcting data, and reduce the cost and stress of compliance reporting E-mail notifications personalized for the user with a summary of errors with a link to a secure data certification scorecard Data certification scorecard for every user which displays the data errors eliminating the need for staff to run separate error reports. This scorecard allows users to drill down and see details helping the user understand the corrections for next time (training tool) Library of rules to support ongoing accuracy Prescriptions that provide explanations about each rule and how to correct errors and enter data correctly Trend Reports to view the improvement in data over time and identify the schools which have the most improvement or least improvement Certify is completely secure What we will gain from this service will be an on time and accurate CALPADS certification. Alameda County Office of Education as well as Berkeley and Dublin USD have also contracted with Certica Solutions. The District would fund this service with the District MAA portion reserved for the Coordinator salary from November 2011 through November 2012.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Certica Solutions contract PDF · 135.1 KB ViewOpen Certica Solutions contractDownload Certica Solutions contract

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Fiscal Impact

SLUSD will receive donations of school supplies and dental kits for its Free or Reduced Price Meal Program (FRPM)students on an annual basis through December 2016. The value of the school supply kits ranges from $60-$80 each. The value of the dental kits ranges from $1.00 - $3.00 each.

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustee Almonte's question on why a "Hold Harmless Clause" was not included in this MOU, Assistant Superintendent Debbie Wong explained that because there is no cost to either side, it is not part of the MOU.

Actions

Motion - Motion made by Hermy Almonte and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between K to College and the San Leandro Unified School District for November 2011 - December 2016.

Background Information

San Leandro Unified School District is fortunate to be an on-going recipient of school supplies and dental kits for our students in the Free or Reduced Lunch Program. Last year through our partnership with K to College we were able to distribute close to 4,000 School Supply kits through their School Supply Initiative(SSI). The goal of the initiative is to provide students with beginning of the year materials necessary to achieve in school as their other peers do. Additionally, in the 2010-2011 school year, we partnered with K to College for their Dental Kit Initiative (DKI) and were able to distribute close to 3,000 dental kits to all of our students in K-3rd grades. The proposed MOU for K to College intends to extend the partnership with the District from November 2011 - December 2016. For the 2011-2012 School year, K to College plans to deliver back packs with school supplies to all of our McKinney-Vento students. The Dental Kit Initiative will also continue, with the goal of serving students in all grade levels. In the coming year, K to College is re-tooling their School Supply Initiative with the goal of resuming their extensive and wide-spread distribution of school supplies for Free and Reduced Lunch students in the Bay Area and beyond. The five year MOU will cement our partnership and enable the District to continue to receive significant donations from both of the K to College Initiatives on behalf of our students. The District will develop a plan for distribution of these school supplies and dental kits to eligible students on an annual basis.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• K to College MOU 2011-2016 PDF · 100.3 KB ViewOpen K to College MOU 2011-2016Download K to College MOU 2011-2016

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Fiscal Impact

The total cost of the program is $12,000 divided into three partner portions for ACOE service learning coordination, curriculum and training: --Bancroft and Muir will contribute $3,000 each ($6,000) using site EIA and Title I funds --Middle School ASES will contribute $2,000 total --Boys and Girls Club of San Leandro will contribute $4,000

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Mack-Rose expressed a concern with regards to schools spending site funds on an after school enrichment program. Assistant Superintendent Debbie Wong explained that in an effort to promote a service learning culture and making learning relevant, in addition to ASES or ASSETS, schools often provided other support programs funded out of site funds such as tutorial programs. The discussion continued with concerns raised that while this program was admirable and worthwhile, site funds could be spent on other programs that occur during the day, particularly when ASES and ASSETS contribute funding for after school programs.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; No Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and Alameda County Office of Education and Boys and Girls Club of San Leandro for Cesar Chavez After School Service Learning, Curriculum and Professional Development for Bancroft and John Muir Middle Schools for the 2011-2012 School Year

Background Information

Both Bancroft and John Muir Middle Schools are requesting to offer students in the After School Education and Safety (ASES) program a nationally recognized program from the Cesar Chavez Foundation a Cesar Chavez Service Learning Club coordinated by the Boys and Girls Club who oversees our ASES program. It will focus on educating students not only on the work of Cesar Chavez, but about civil rights heroes and their legacies. There will be guest speakers, such as Anthony Chavez, grandson of Cesar Chavez and Karen Korematsu, daughter of Fred Korematsu, as well as a service learning component. In collaboration with Alameda County Office of Education and the Boys and Girls Club of San Leandro, the schools will receive ACOE adapted Chavez Club curriculum, professional development and coaching on the use of the curriculum for our Boys and Girls Club staff. This is an excellent example of bridging during school and after school collaboration of services for students and promoting a service learning culture and making learning relevant. The Memorandum of Understanding and program components are attached for your reference.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Cesar Chavez AS MOU PDF · 27.7 KB ViewOpen Cesar Chavez AS MOUDownload Cesar Chavez AS MOU
• Cesar Chavez AS Prospectus PDF · 12.4 KB ViewOpen Cesar Chavez AS ProspectusDownload Cesar Chavez AS Prospectus

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Fiscal Impact

Each contract will be funded based on its budget source requested.

To

Cindy Cathey, Superintendent

Minutes

Trustee Prola commented that she had a concern regarding hourly rate for the Destiny Arts contract. Assistant Superintendent Debbie Wong stated that Destiny Arts is a high-cost outside agency that provides a specialized service. Since the Board-approved instructor left suddenly, it has been difficult to hire a replacement, and they needed a short-term solution just through January 19 until another cost effective and viable program replacement is found. Following the explanation, on a motion made Trustee Prola and seconded by Trustee James, the Board approved to pull and not approve the contract with Destiny Arts Center by a 4-3 vote. Trustees Katz-Lacabe, Mack-Rose, and Sullivan voting in the negative. Following the vote, staff explained that the class would continue to be covered by a substitute until a permanent instructor was hired. The Board then moved ahead and approved the remaining two contracts: Girls Incorporated and Kristin Palm by the following vote:

Actions

Motion - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the ?summary spreadsheet for all contracts $5,000 or less for fiscal year?. The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures ? Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contractor Summary Worksheet 11-01-2011 PDF · 11.1 KB ViewOpen Contractor Summary Worksheet 11-01-2011Download Contractor Summary Worksheet 11-01-2011

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Fiscal Impact

The District will charge the State approved indirect cost; San Leandro Adult School will retain 20% net of the District?s assessment and another 5% for its operational and supply costs.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the agreement between San Leandro Adult School and Nor-Cal. Cosmetology/Barbering Apprenticeship Program and Cosmetology Apprenticeship Committee (NCCBAP).

Board Committee

Non Applicable.

Background Information

This agreement is between the San Leandro Adult School and the Nor-Cal. Cosmetology/Barbering Apprenticeship Program and Cosmetology Apprenticeship Committee (NCCBAP) to provide apprentice services for the Adult School students. The agreement is from the same template that the Adult School has been using for years when entering a partnership with other apprenticeship programs or agencies. This training program consists of over 2,300 hours of study within a two year period. The theory portion of the program, the first 144 instructional hours, will be taught at the San Leandro Adult School. The remaining program hours will be on the job training (OJT) taking place in salons throughout the area. Through NCCBAP, students entering the program are guaranteed a paid, full time, apprenticeship position throughout the program once they have completed the 144 hours of theory. Apprentices? weekly scheduled hours must be between 32-42 hours per week for the two year period. Apprentices are guaranteed their weekly paid hours whether there is work for them to perform or not. Apprentices receive salary increases periodically throughout the two year training period. As for registration fees, perspective students would pay for the program through NCCBAP. No money will exchange hands between prospective students and San Leandro Adult School. Staff has been told the fees will be one-time and range from $300 to $1,300 per student. NCCBAP has not decided exactly how much yet for this program. The instructors for the theory portion are provided by NCCBAP and are credentialed. There will be no instructional costs for San Leandro Adult School. Managing all aspects of the program will be the responsibility of NCCBAP. As with all apprenticeship programs, the State of California, Department of Industrial Relations, Division of Apprenticeship Standards (DAS), will monitor this partnership, at no cost to the San Leandro Adult School. DAS Apprenticeship Consultant, Victor Rodriguez, is approving this partnership to move forward on behalf of the Sate of California, once the San Leandro Unified School District Board of Education approves this agreement. There will be no cost to the San Leandro Adult School or the District for this program. As with all of the other apprenticeship programs, the San Leandro Adult School will be the Local Education Agency (LEA) using the federal Apprenticeship funds to assist NCCBAP. The funds are restricted for apprenticeship programs only. For charging overhead costs: The District will assess the State approved indirect/overhead cost which varies every year San Leandro Adult School will retain 20% AFTER the District?s assessed amount as the Local Education Agency (LEA) San Leandro Adult School will charge another 5% after the aforementioned assessments for supplies, operating expenses and statutory expenses paid for the teachers.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Apprenticeship Agreement - Barbering and Cosmetology PDF · 70.5 KB ViewOpen Apprenticeship Agreement - Barbering and CosmetologyDownload Apprenticeship Agreement - Barbering and Cosmetology

Link to this item

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #11-46 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Board Committee

Not Applicable

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution 11-46 Obsolete Equipment PDF · 83.2 KB ViewOpen Resolution 11-46 Obsolete EquipmentDownload Resolution 11-46 Obsolete Equipment

Link to this item

Fiscal Impact

The project will be funded by Food Service, Measure B Local Bond and State grant funds. This Change Order #2 represents an increase of $30,798 to the prior contract amount of $807,180 for a new contract amount of $837,978.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #2, in the amount of $30,798, to the Construction Contract with Zolman Construction and Development, Inc. for the Wilson Elementary School Restroom Renovation Project, a 3.8% increase to the prior construction contract amount of $807,180.

Board Committee

Facilities and Technology Committee: October 21, 2011

Background Information

Renovating restrooms at Wilson Elementary School was identified in the Measure B language. SIM Architects was retained to prepare the design and construction documents for the restroom renovations. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with Zolman Construction and Development, Inc. on April 19, 2011. Over the past year, the District has received notification from the County of Alameda Department of Environmental Health (CADEH) that Wilson?s outdated kitchen was in violation of current code because of the absence of a three compartment sink and a dedicated hand wash sink and that this violation needed to be corrected. On June 21, 2011, the Board approved SIM Architects to design the required modifications. During the design review by CADEH the requirement of replacing the existing vinyl composition tile flooring with an appropriate sanitary product was added. CO #1 added the kitchen sinks and flooring modifications to the Zolman restroom renovation contract. Since these three compartment sinks and a dedicated hand wash sink are equipment used by the Food Services department, the funding to pay the cost will come from the Food Services budget. The Food Service funds allow expenditures for fixtures, furnishings, and equipment (FF&E). The exception is the flooring which is a permanent modification of the building and therefore will be funded by Measure B savings. Subsequently, the Board approved Change Order (CO) #1 for the CADEH required kitchen modifications on August 16, 201 in the amount of $72,180. During the course of performing the kitchen work additional scope was required by CADEH which included a mop sink, hot water in staff restrooms, and a water heater stand. Additionally asbestos containing materials were encountered that needed to be abated. This (CO) #2 in the amount of $30,798 is a 3.8% increase to the prior construction contract amount of $807,180. The project is within the new budget which includes the Food Service and Measure B savings funds. CO#2 Summary Item No. Days Amount 2.1 Description: Supply and install mop sink with faucet, water heater stand including but not limited to connections to sewer lines, venting domestic water supply and associated demolition as incorporated by additional comments by Alameda County Department of Environmental Health. 0 $ 4,511.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.2 Description: Provide additional labor and material to abate and remove all hazardous materials in the path of construction for the kitchen upgrade as per Alameda County Department of Environmental Health requirements and as per Vista Environmental report 0 $ 6,363.00 Reason: Unforeseen Condition Requested by: Owner 2.3 Description: Provide additional labor and material to demolish slab on grade and replace additional 15' of rotted sewer line. Investigated exposed floor mounted electrical outlets and remove abandoned conduits and outlets. 0 $ 2,656.00 Reason: Hidden condition Requested by: Owner 2.4 Description: Supply and install additional plumbing for instant hot water heater in restroom C6 per RFI#17 0 $ 708.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.5 Description: Supply and install new HSS 6X6X3/4 header, new tall cabinet, relocated door into teachers work room, wall framing into storage room, relocate plumbing for new sink and additional plaster wall finishes as per ASI#2R 0 $ 23,392.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.6 Description: Provide and Install (N) tack able wall surface, dry wall including taping, sanding and painting. And provide and install (N) outlets for Copier machines in Work room teachers workroom east wall impacted by ASI#2 0 $ 3,816.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.7 Description: Provide additional labor and material to demolish wall and integral cabinet between classroom #3 and vestibule and build new wall with new wall finish. Change door size to accommodate existing door header at storage including additional plaster and patch finish. 0 $ 8,246.00 Reason: Hidden condition Requested by: Owner 2.8 Description: Supply and install new instant hot water in staff restrooms D5, D6, A9, A6, 3A and C6 including electrical wiring at all location and plumbing in D5,D6 and A9 per Alameda County Department of Environmental Health . 0 $ 5,482.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.9 Description: Supply and install additional junction boxes and wiring in restroom D6 and D9 to accommodate change in light fixtures and relocate light fixture in staff room conflicting with new restroom A9 wall $ 2,860.00 Reason: Unforeseen Condition Requested by: Owner 2.10 Description: Provide material and labor to replace termite and dry rot damaged framing members including exterior plaster at restroom D6 and in mechanical room D8 as per SEOR sketch 0 $ 8,240.00 Reason: Unforeseen Condition Requested by: Owner 2.11 Description: Provide labor and material to replace in kind nonstructural faming members damaged by termite and dry rot in restroom C2/C3/A20/A9/A6/A3 0 $ 2,439.00 Reason: Unforeseen Condition Requested by: Owner 2.12 Description: Supply additional labor and equipment to demolish existing 8" slab on grade in lieu of 4" in restroom C2 and C3 0 $ 2,230.00 Reason: Unforeseen Condition Requested by: Owner 2.13 Description: Furnish and install dex-o-tex underlayment in lieu of concrete to reduce curing time as proposed by manufacturer and approved via RFI 08.00. This application to be installed in restrooms D6, D9 , A19, 3A, 6A and 9A(6restrooms) 0 $ 5,732.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.14 Description: Supply and install new framing, dry wall with finishes, new door and door frame in restroom A7 to accommodate for the existing concrete lintel in the existing opening 0 $ 4,123.00 Reason: Unforeseen Condition Requested by: Owner 2.15 Description: Credit allowance for unforeseen conditions in the base contract to the owner 0 $ (50,000.00) Reason: Value/Flexibility/Functionality added Requested by: Owner CHANGE ORDER No. 2 0 30,798.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $735,000 $735,000 0% CO #1 $72,180 $807,180 9.8% CO #2 $30,798 $837,978 14% If the CADEH required emergency modification costs had not been included in the total construction cost the total Change Order increase would be 2.0% which is within the industry standard of 10-15% for modernization projects. Change Order Percent Summary for Non-CADEH Required Work Item Item Amount Running Contract Total Total Contract Increase Original Contract $735,000 $735,000 0% Non CADEH ? CO $14,442 $749,442 2.0% CADEH required - CO $88,536 $837,978 14% Budget Summary Wilson ES Restroom Renovations Soft Cost Budget $472,036 Hard Cost Budget Construction (Measure B) Restroom Renovations Construction Contingency $735,000 $73,500 Project Contingency Kitchen Renovation (Food Service funds) Kitchen Renovation (Measure B savings) $23,787 $94,000 $19,000 Total Project Budget $1,417,323

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Change Order #2 - Zolman Construction for Wilson ES PDF · 55.2 KB ViewOpen Change Order #2 - Zolman Construction for Wilson ESDownload Change Order #2 - Zolman Construction for Wilson ES

Link to this item

Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Wilson Elementary School Restroom Renovation Project.

Board Committee

Facilities and Technology Committee: October 21, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, Construction & Development, Inc., has been performed and is now complete. The final construction contract amount is $837,978 which includes all change orders. The project was completed $67,975 under the combined construction and construction contingency budget of $905,953. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on September 26, 2011. The project team included SIM Architects (Architectural Design) and O?Connor CM (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC - Wilson ES Restroom Renovation PDF · 15.8 KB ViewOpen NOC - Wilson ES Restroom RenovationDownload NOC - Wilson ES Restroom Renovation

Link to this item

Fiscal Impact

The project is funded by Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $1,416.35 to the original contract amount of $1,949,000 for a new contract amount of $1,950,416.35.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $1,416.35, to the Construction Contract with Cam Painting Inc. for the San Leandro High School Classroom Painting and Lighting Project, a 0.07% increase to the prior construction contract amount of $1,949,000.

Board Committee

Facilities and Technology Committee: October 21, 2011

Background Information

Classroom painting & new lighting at San Leandro High School (SLHS) was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students are present. The Board previously approved the construction contract with Cam Painting Inc. on May 3, 2011. This (CO) #1 in the amount of $1,416.35 is a 0.07% increase to the original construction contract amount of $1,949,000. This CO #1 is within the construction contingency budget of $194,900. CO#2 Summary Item No. Days Amount 1.1 Description: Additional masking and casework prep 0 $37,000.00 Reason: Field conditions Requested by: Contractor 1.2 Description: Additional casework painting 0 $ 11,500.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.3 Description: Add painting of library ceiling 0 $ 9,128.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.4 Description: Delete painting of Room 105 (Librarian's office) and Room 112 (office) 0 $ (4,000.00) Reason: Requested by: Value/Flexibility/Functionality Added Owner 1.5 Description: Repair existing series 5400 wire mold 0 $ 3,226.35 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.6 Description: Additional preparation required for exterior glass/wood doors and wood cabinet preparation at Room 220 0 $ 4,500.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner Description: 0 1.7 Description: Allowance 0 ($50,000.00) Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.8 Description: Back charge for additional costs associated with hazardous material removal process 0 $ (9,938.00) Reason: Recoverable Costs Requested by: Owner CHANGE ORDER No. 1 0 $1,416.35 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $1,949,000.00 $1,949,000.00 0% CO #1 $1,416.35 $1,950,416.35 0.07% Budget Summary San Leandro High School Painting & Lighting Project Soft Cost Budget $1,745,486 Hard Cost Budget Construction Construction Contingency $1,949,000 $194,900 Project Contingency $939,072 Total Project Budget $4,827,558

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO #1 - Cam Painting for SLHS Paint&Lights PDF · 48.1 KB ViewOpen CO #1 - Cam Painting for SLHS Paint&LightsDownload CO #1 - Cam Painting for SLHS Paint&Lights

Link to this item

Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the San Leandro High School Classroom Paint and Lighting Project.

Board Committee

Facilities and Technology Committee: October 21, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, Cam Painting, has been performed and is now complete. The final construction contract amount is $1,950,416.35 which includes all change orders. The project was completed $1,311,258.65 under the construction budget of $3,261,675. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 12, 2011. The project team included AEDIS Architects (Architectural Design) and Harris & Associates (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC Paint and Lights - SLHS PDF · 15.7 KB ViewOpen NOC Paint and Lights - SLHSDownload NOC Paint and Lights - SLHS

Link to this item

Fiscal Impact

Professional Services are paid through local Measure B Bond and State grant funds.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #5 in the amount of $60,110 to the Vista Environmental Consulting Professional Services Agreement for Measure B Summer 2012 Projects.

Board Committee

Facilities and Technology Committee: October 21, 2011.

Background Information

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond. The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the San Leandro High School (SLHS) Music Building, Monroe Elementary School Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects. Subsequently the Board approved: Amendment #1 on November 6, 2008 in the amount of $88,610. Amendment #2 on November 17, 2009 in the amount of $25,000. Amendment #3 on February 8, 2011 in the amount of $28,750. Amendment #4 on March 1, 2011 in the amount of $186,610. The practice in the District is to award subsequent projects via amendments to the original contract, rather than combining or rolling all projects into the original contract. This is to ensure quality and integrity of the firm. This amendment #5, in the amount of $60,110, provides additional services needed for summer 2012 projects: Classroom painting and lighting at McKinley Elementary, Washington Elementary, Garfield Elementary, Monroe Elementary, and Muir Middle Schools. Contract Summary Description & Site(s) Amendment Amount Contract Running Total Original Contract Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects 0 $61,690 Amend. #1 Hazardous Materials Assessment, Remediation Design, and Remediation Oversight Services for the Bancroft Middle School Roof and Heat Replacement Project, Garfield Restroom Renovation and Monroe Restroom Renovation Projects $88,610 $150,300 Amend. #2 Additional remediation oversight and testing for Bancroft Middle School Heating and Roofing Project $25,000 $175,300 Amend. #3 Additional remediation oversight and testing for San Leandro High School Career Technical Education Project $28,750 $204,050 Amend. #4 Additional remediation oversight and testing for Measure B summer 2011 projects $186,610 $390,660 Amend. #5 Additional remediation oversight and testing for Measure B summer 2012 projects $60,110 $450,110

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #5 - Vista Environmental PDF · 46.8 KB ViewOpen Amendment #5 - Vista EnvironmentalDownload Amendment #5 - Vista Environmental

Link to this item

Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Bancroft Middle and Roosevelt Elementary School Classroom Painting and Lighting Project.

Board Committee

Facilities and Technology Committee: October 21, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, BRCO Constructors Inc., has been performed and is now complete. The final construction contract amount is $1,316,470 which includes all change orders. The project was completed $57,030 under the combined construction and construction contingency budget of $1,373,500. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on October 10, 2011. The project team included AEDIS Architects (Architectural Design) and Kitchell CM (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC - Bancroft/Roosevelt Paint & Lights PDF · 16.2 KB ViewOpen NOC - Bancroft/Roosevelt Paint & LightsDownload NOC - Bancroft/Roosevelt Paint & Lights

Link to this item

Fiscal Impact

This Amendment #5 adds $20,000, a 2.7% increase to the prior contract amount, for a total amended contract amount of $762,990. Architectural services are paid through the local Measure B Bond.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #5 for $20,000, a 2.7% increase, to the Jeffery E. Wong Architectural Design Services Contract to add additional design services for the John Muir Middle School Project.

Board Committee

Facilities and Technology Committee: October 21, 2011.

Background Information

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008. The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades. Subsequently the Board approved: Amendment #1 in the amount of $34,100 on December 1, 2009 Amendment #2 in the amount of $5,720 on January 26, 2010 Amendment #3 in the amount of $1,650 on May 18, 2010 Amendment #4 in the amount of $50,520 on June 21, 2011 This amendment #5 to the architectural services contract provides architectural and structural design services for the three shop rooms which were added to the project. The total fee of $20,000, a 7.3% increase to the prior contract amount of $742,990, brings the new contract amount to $762,990. The new contract amount is within the design budget of $762,990. The architectural fee is 15.6% of the construction budget which is in line with the industry standard for the size and complexity of this multi-year phased modernization project. Contract Summary Description Amendment Amount Contract Running Total Total Contract Increase Amend. # 0 Original contract n/a $651,000 n/a 1 Structural engineering for rooftop units $34,100 $685,100 5.2% 2 Additional Mechanical /Electrical engineering $5,720 $690,820 6.1% 3 Structural engineering for closet seismic anchoring $1,650 $692,470 6.4% 4 Increased ADA access, post & beam, activity rm. $50,520 $742,990 14.1% 5 Add shops to Painting & Lighting project $20,000 $762,990 17.2% Design Services Summary Description Amount Heating system replacement $331,500 Roof replacement $53,500 Restroom renovations $122,000 Classroom painting and lighting $144,000 Subtotal $651,000 Amendment #1 $34,100 Amendment #2 $5,720 Amendment #3 $1,650 Amendment #4 $50,520 Amendment #5 $20,000 Total (Within Budget) $762,990

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #5 - Jeffrey Wong -Muir MS Renovation Project PDF · 21.1 KB ViewOpen Amendment #5 - Jeffrey Wong -Muir MS Renovation ProjectDownload Amendment #5 - Jeffrey Wong -Muir MS Renovation Project

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents a decrease/credit of <$42,122> to the prior contract amount of $481,000 for a final contract amount of $438,878. The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents a decrease of <$42,122 to> the prior contract amount of $481,000 for a new contract amount of $438,878.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of <$42,122>, to the Construction Contract with BRCO Constructors, Inc. for the Roosevelt Elementary School Classroom Paint & Light Project, a <8.8%> decrease to the prior construction contract amount of $481,000 and the transfer of $33,892 of the project savings to Bancroft Middle School Paint & Lights.

Board Committee

Facilities and Technology Committee: October 21, 2011

Background Information

Classroom painting & new lighting at Roosevelt Elementary School was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with BRCO Constructors Inc. on May 3, 2011. This CO #1 in the deductive amount of <$42,122> is an <8.8%> decrease to the prior construction contract amount of $481,000. The construction contingency of $48,100 was not needed, and will result in project savings. Because of the lower than normal number of hidden conditions, the credit in this change order combined with the construction contingency of $48,100, results in a total savings to the project of $90,222. Staff proposes to transfer $33,892 of the $90,222 savings to the Bancroft Middle School Painting and Lighting project to cover its budget shortfall. Both projects were performed under the same contract with BRCO Construction this past summer. For transparency purposes and per directions from the Facilities and Technology Committee, $33,892 of the savings from Roosevelt Paint & Lights will be transferred through Financial Reserve and then onto Bancroft Paint & Lights. CO#1 Summary Item No. Days Amount 1.1 Description: Deleted Access doors - Due to the varying conditions and the existing access to the ceiling space, the access panels were removed from the scope of work. 0 $ (2,016.00) Reason: Unforeseen Condition Requested by: Owner 1.2 Description: Existing holes were found in the ceiling of (3) classrooms from the prior demolition of these lights. 0 $ 3,187.00 Reason: Unforeseen Condition Requested by: Owner 1.3 Description: Paint rooms A9 and A22 to match the new scope. This was completed due to the deteriorating conditions of these rooms and the effect of construction in adjacent spaces. 0 $ 2,684.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.4 Description: Additional Light switches in Room 1 - Light switches were added to the exit door at Room 1. This switch was not included in the original scope of work. By providing a new switch, it aids in the use of the rear of the room and egress from the room at a secondary location. 0 $ 715.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.5 Description: Exterior Lighting - The existing emergency lighting for the site did not have the battery operated back-up function. This newly proposed exterior lighting includes an emergency battery for operation during power failures. 0 $ 3,308.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.6 Description: PROJECT ALLOWANCE 0 $ (50,000.00) Reason: Requested by: CHANGE ORDER No. 1 0 $(42,122.00) Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $481,000 $481,000 0% CO #1 <$42,122> $438,878 -8.8% Budget Summary Roosevelt Paint & Light Project Soft Cost Budget $447,356 Hard Cost Budget Construction Construction Contingency $481,000 $48,100 Project Contingency $166,028 Total Project Budget $1,142,484

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO #1 BRCO - Roosevelt ES PDF · 47.5 KB ViewOpen CO #1 BRCO - Roosevelt ESDownload CO #1 BRCO - Roosevelt ES

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $110,592 to the prior contract amount of $767,000 for a new contract amount of $877,592.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $110,592, to the Construction Contract with BRCO Constructors, Inc. for the Bancroft Middle School Classroom Paint & Light Project, a 14.4% increase to the prior construction contract amount of $767,000 and the transfer of $33,892 from Roosevelt Elementary School savings.

Board Committee

Facilities and Technology Committee: October 21, 2011

Background Information

Classroom painting & new lighting at Bancroft Middle School was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with BRCO Constructors Inc. on May 3, 2011. This CO #1 in the amount of $110,592 is a 14.4% increase to the prior construction contract amount of $767,000. The change order exceeds the construction change order contingency of 76,700 by $33,892. An unusually large number of hidden and therefore unforeseen conditions were discovered during demolition activities that were not reflected in the archived drawings. Because of the higher than normal number of hidden conditions, this change order exceeds the construction change order contingency of $76,700, by $33,892. Staff proposes to fund a budget increase for this project from the Roosevelt ES Paint & Lights savings of $90,222. The savings at Roosevelt can be attributed to lower that normal hidden conditions discovered at that site. Both projects were performed under the same contract with BRCO Construction this past summer. For transparency purposes and per directions from the Facilities & Technology Committee, the savings from Roosevelt Paint & Lights will be transferred through Financial Reserve and then onto Bancroft Paint & Lights. CO#1 Summary Item No. Days Amount 1.1 Description: Building A Structural Supports - Additional reinforced support was required in the ceiling spaces of the main building for the new light fixtures. This support ensures seismic safety of the lights. 0 $ 50,820.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.2 Description: Deleted Access panels - Due to the varying conditions and the existing access to the ceiling space, the access panels were removed from the scope of work. 0 $ (3,714.00) Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.3 Description: Demolish and Install new lighting in Room G3. 0 $ 33,134.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.4 Description: Install structural supports for the lighting in Gym Building classrooms: G1,2,4,5. 0 $ 44,574.00 Reason: Field conditions Requested by: Owner 1.5 Description: Cat 5 Cable connector modification 0 $ 1,679.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.6 Description: Repair and Replace T-Bar ceiling s in rooms B63 and B64. These ceilings were in need of repair and were affected by dust and debris from construction in adjacent spaces. 0 $ 1,985.00 Reason: Field conditions Requested by: Owner 1.7 Description: Install new wall/ceiling tile in the Music practice rooms 0 $ 6,938.00 Reason: Field conditions Requested by: Owner 1.8 Description: Install new Emergency Exterior Lights with battery operated back-up function. In the event of an emergency, these lights would remain illuminated. 0 $ 6,612.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.9 Description: Install strut bracing against the ceiling mounted teaching wall light fixture. This bracing was installed to hold the fixture in place and prevent it from swinging into the wall in the event of seismic or vandal activity. 0 $ 7,384.00 Reason: Field conditions Requested by: Owner 1.10 Description: Paint Additional Doors - Multiple doors onsite were painted to match the interior colors of the site and utilize darker colors to deter graffiti and vandalism. 0 $ 7,545.00 Reason: Field conditions Requested by: Owner 1.11 Description: Install power to Instant-hot units 0 $ 3,635.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.12 Description: PROJECT ALLOWANCE 0 $ (50,000.00) Reason: Requested by: CHANGE ORDER No. 1 0 $110,592.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $767,000 $767,000 0% CO #1 $110,592 $877,592 14.4% Budget Summary Bancroft MS Paint & Light Project Soft Cost Budget $498,054 Hard Cost Budget Construction Construction Contingency $767,700 $76,700 Project Contingency $430 Total Project Budget $1,342,184

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO #1 BRCO - Bancroft MS PDF · 51.0 KB ViewOpen CO #1 BRCO - Bancroft MSDownload CO #1 BRCO - Bancroft MS

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Minutes

A motion was made by Trustee Katz-Lacabe and seconded by Hermy Almonte to approve the Administrative Panel's recommendation to expel student E03-11/12 and suspend the expulsion and place the student in the Alternate Contracted Education (ACE) Program with the following stipulation that the student maintain a minimum grade "C" average.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Administrative Panel's Recommendation to expel student E03-11/12

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The board may, however, take action on the following:

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Fiscal Impact

Approximately $10,000 of Title II funds must be encumbered to pay for NCLB teacher compliance.

To

Cindy Cathey, Superintendent

Minutes

Senior Director II John Thompson, Ed.D. explained that two years ago the District entered into this agreement and it is up for renewal. In addition, responding to Trustee Sullivan, he stated that the approximate $10,000 from Title II funds should be sufficient enough to provide tuition for the Special Education educators who are not qualified, as defined by NCLB, and that in the event that all teachers in ESEA core academic subjects are not 100% highly qualified, the agreement will be entered into for the 2013-14 school year and any future consecutive school years until the compliance is met.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the ESEA Title II Section 2141(a) Memorandum of Understanding and Budget Agreement.

Board Committee

Not applicable.

Policy / Code

Not applicable.

Background Information

The Elementary and Secondary Education Act (ESEA) requires that all teachers assigned to teach core academic subjects as defined in the ESEA are highly qualified. When school districts (LEAs) do not have 100% highly qualified teachers assigned to teach these classes and when they have failed to make Adequate Yearly Progress (AYP) for three consecutive years, the California Department of Education (CDE) requires that LEAs enter into an agreement with the CDE. This agreement specifies how the LEA will work to achieve 100% compliance and commits funding from Title II funds for this purpose. The SLUSD has not made AYP in all areas for three consecutive years and does not have 100% highly qualified teachers in all classrooms. Therefore, we are required to enter into the aforementioned agreement.

From

John Thompson, Ed.D., Senior Director II, Human Resources

Attachments

• ESEA Title II 2141(c) Memorandum of Understanding and Budget Agreement PDF · 128.5 KB ViewOpen ESEA Title II 2141(c) Memorandum of Understanding and Budget AgreementDownload ESEA Title II 2141(c) Memorandum of Understanding and Budget Agreement

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To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #11-47 for the change of Third Party Administrator and Common Remitter from Great American Plan Administrator to MidAmerica.

Board Committee

Not Applicable.

Policy / Code

Internal Revenue Code 403(b), California Education Code 44041

Background Information

In September 2009, the San Leandro USD ?District? entered into an agreement with Great American Plan Administrators (GAPA) as the 403(b) Third Party Administrator (TPA). GAPA has not charged any fees to participants/employees. Recently, the District was informed that GAPA has been acquired by the TSA Consulting Group. The TSA Consulting Group charges employees a fee for their 403(b) services. While the District knows the current free administration arrangement cannot last forever, the District is pleased to have helped employees avoid TPA fees for as long as it was possible. Unfortunately, the period of free TPA services has come to a close and the District will be transitioning this fall to a new fee based TPA. There is no longer any free TPA in the market. The difference is that some TPAs will provide investment providers that will absorb the fees charged by the TPAs. The District has gathered and compiled appropriate information including fee structure and surrounding school districts who participate with the various Third Party Administrators. After extensive research and analysis, staff has concluded that the best reputable and qualified TPA in the market to provide investment providers to pay fees on behalf of our employees is MidAmerica. Staff therefore recommends MidAmerica to be the District?s TPA that will replace GAPA starting December 1, 2011. On October 19, 2011, staff met with all Union representatives about the transition of the District?s TPA/Common Remitter from Great American Plan Administrator to MidAmerica. There is no change of service provided by independent financial advisors because employees can still consult with the same advisors. As part of the agreement, MidAmerica will provide a current list of investment providers to employees. This list is attached. During this transition, employees have the option to remain with their existing investment providers and if the investment providers happen to be those that do not pay TPA fees on behalf of the employees, the employees will have to pay the TPA fee and it can be either pre-tax or after tax. The transition to MidAmerica should be fairly seamless and employees will not experience any disruption to their service.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Investment Providers - Current List PDF · 46.1 KB ViewOpen Investment Providers - Current ListDownload Investment Providers - Current List
• Resolution 11-47 _TPA Change - MidAmerica PDF · 79.0 KB ViewOpen Resolution 11-47 _TPA Change - MidAmericaDownload Resolution 11-47 _TPA Change - MidAmerica

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Quick Summary / Staff Recommendation

Regular Board Meeting ? November 15, 2011 Regular Board Meeting ? December 6, 2011 S Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

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Minutes

The meeting was adjourned at 9:45 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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