Regular Board Meeting

Quick Summary / Staff Recommendation

This is an opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

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Quick Summary / Staff Recommendation

Assistant Superintendent of Educational Services Assistant Superintendent of Business & Operations Senior Director II, Human Resources

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Quick Summary / Staff Recommendation

Pursuant to Government Code section 54956.9, subdivision (b), the Board will consider potential significant exposure to litigation: 1 case

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Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for June 19, 2012.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Ali Cannon, Student Outreach Coordinator, San Leandro Unified School District; Trish Anderson, Alameda County Office of Education McKinney Vento Project Specialist; and Debra Richards, LSCSW, Alameda County Public Health Department - Homeless Families Program Director provided a presentation on "Project Concern" and its partnership to serve homeless families in San Leandro. The presentation included background on the partnership and data, including the number of families served, and the types of services offered to our families. Highlights included: July 1, 2009, Alameda County Office of Education was awarded a McKinney Vento grant which enabled them to enter into a partnership with the Alameda County Public Health Department - Homeless Families Program The purpose of the collaboration is to improve the quality of life for chronically homeless, multi-problem families and their children by increasing their access to service-enriched housing, including comprehensive support services and intensive psycho-social case management Case Management Services is the core of the Homeless Families Program and is required in order to receive support services, which are free to the clients Housing Partners maintain small housing units and can accommodate a family of four The partnership with SLUSD, ACOE and the Homeless Families Program (HFP) has been a huge success over the past three years, stating that in Year 1, 5 families were referred to HFP; Year 2 there were 25 families referred; and in Year 3, 15 families. Other than Oakland Unified (who has over 1,000 homeless children), San Leandro has referred more families than any other district in Alameda County via the Project Concern Collaboration Two years ago there were 159 homeless children; last year 157; and this year 210 homeless children in San Leandro Unified 98% of those who go through the program get out of homelessness The Board thanked staff for the presentation and the services they provide supporting our families and students. The Board of Education and Superintendent presented Certificates of Commendation to Trish Anderson, Project Specialist, Alameda County Office of Education, Debra Richardson, LCSW, Program Director, Homeless Families Program; and Consuelo Zuluaga, Student Support Services Specialist for their generous contributions and partnership with the San Leandro Unified School District that has provided life-changing assistance to homeless students and their families through Project Concern and the Homeless Families Program.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Ali Cannon, Student Outreach Coordinator, and staff from ACOE PROJECT CONCERN Collaborative Partnership will provide information regarding its partnership to serve homeless families in San Leandro. It will include background on the partnership and data including the number of families served and the types of services offered to our families.

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Fiscal Impact

The public hearing notifications are funded through Developer Fee Fund-Fund 25 with a budgeted cost not to exceed $200.

To

Cindy M. Cathey, Superintendent

Minutes

Before the Public Hearing was opened, Assistant Superintendent of Business & Operations Song Chin-Bend briefly explained that California requires a Developer Fees Justification Study in order to validate an increase/decrease in our developer fee rates. In early 2009, the District determined that it qualified for Level 2 Developer Fees. The Board approved the agreement with SchoolWorks Inc. to complete a School Facilities Needs Analysis for Level 2 Developer Fees of $3.52 per square foot of new residential within the boundaries of the San Leandro USD, which was presented and approved by the Board on September 15, 2009. Level 2 fees are only effective for one year. Once the year is up, Level I fees once again become effective until the State Allocation Board (SAB) approves new rates which occur on even calendar years only. On January 25, 2012, the SAB approved a bi-annual adjustments and therefore a new Developer Fees Justification Study needed to be conducted in order to ratify the new rates. On May 1, 2012, the Board approved the agreement with Total School Solutions to complete the District's Justification Study. Based on the study, the new rate is proposed to be $3.20 per square foot for residential projects and $0.51 per square foot for commercial/industrial projects. The new rates become effective on August 19, 2012, 60 days after the adoption of the Resolution. On a motion mad by Trustee Katz-Lacabe and seconded by Trustee James , the Board opened the Public Hearing regarding adopting a resolution to levy and collect Level 1 school facilities fees pursuant to Government Code Sections 65995 ET seq. by a 6-0 vote. Trustee Carey was absent. There were no public comments. On a motion made by Trustee Katz-Lacabe and seconded by Trustee James, the Board closed the Public Hearing regarding adopting a resolution to levy and collect Level 1 school facilities fees pursuant to Government Code Sections 65995 et seq. by a 6-0 vote. Trustee Carey was absent.

Quick Summary / Staff Recommendation

Conduct a Public Hearing: NOTICE OF PUBLIC HEARING OF THE SAN LEANDRO UNIFIED SCHOOL DISTRICT TO LEVY AND COLLECT SCHOOL FACILITIES FEES (LEVEL 1) PURSUANT TO GOVERNMENT CODE SECTIONS 65995 ET SEQ. Notice is hereby given that the Board of Education (?Board?) of the San Leandro Unified School District (?District?) at its regular meeting to be held on June 19, 2012, will hold a Public Hearing and consider adopting a resolution to levy and collect Level 1 school facilities fees pursuant to Government Code Sections 65995 et seq. The proposed amounts of the fees per square foot are as set forth in the Resolution and Needs Analysis on file and available for public review at the District?s offices located at 14735 Juniper Street, San Leandro, California and is herein incorporated by reference. The June 19th meeting of the District will begin at 7:00 p.m. located at San Leandro City Council Chambers, 835 E. 14 th Street, San Leandro, California. These matters will be considered at such time as this agenda item is considered by the Board of the District. Questions and/or comments should be directed to Song Chin-Bendib, Assistant Superintendent, Business and Operations at (510) 667-3506.

Board Committee

Not Applicable

Policy / Code

Education Code Section 17620, Government Code 6062(a), 65995, 66016, and 66018

Background Information

Government code requires that the maximum amount of developer fees that can be imposed on a development be adjusted every two years by the change in the Class B Construction Cost Index (CCI), as determined by the State Allocation Board (SAB). On January 25, 2012, the SAB authorized school districts to adjust Level 1 developer fees for inflation to a maximum of $3.20 per square foot for residential construction and $0.51 per square foot for commercial/industrial construction. California requires a Developer Fee Justification Study in order to validate an increase/decrease in our developer fee rates. Currently, the District receives $2.97 per square foot for residential and $.47 per square foot for commercial. These rates are from the study that was Board approved on February 28, 2008. In 2010, the SAB did not adjust the Level 1 fee because the CCI decreased and instead kept it at the 2008 rates. On May 1, 2012, the Board approved the agreement with Total School Solutions to complete the District?s Developer Fee Justification Study. This study has been completed and provides the basis and sets the rates for the District to collect the increased rates set by SAB. A Public Hearing must be held to consider the adoption of school facilities fees on new developments pursuant to Education Code Section 17620 and Government Code Section 65995. Copies of the Resolution and the Developer Fee Justification Study are available for review during normal business hours at the District Office. The new rate is proposed to be $3.20 per square foot for residential projects, and $0.51 per square foot for commercial/industrial projects. The hearing provides the public the opportunity to make oral or written presentations to the Board regarding the increase in school facilities fees to be levied against any residential, commercial, or industrial project within the boundaries of the District. Revenue from fees collected on residential and commercial/industrial development may be used to pay for any of the following: Land (purchased or leased) for school facilities Design of school facilities Permit and plan checking fees Construction or reconstruction of school facilities Testing and inspection of school sites and school buildings Furniture for use in new school facilities Interim school facilities to house students generated by new development while permanent facilities are being constructed Legal and administrative costs associated with providing facilities to students generated by new development Administration of the collection of developer fees (including the costs of justifying the fees), and Miscellaneous purposes resulting from student enrollment growth caused by new residential development

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

It is expected to generate an increase in revenue but the exact amount depends on the housing market when home owners remodel their homes.

To

Cindy M. Cathey, Superintendent

Minutes

Vern Webber, consultant for Total School Solutions, was present and provided a brief overview of the report. Highlights included: The District conducted a Facilities Needs Assessment in 1997 that provided the cost basis for implementing a building program To obtain the necessary funds, the District has raised local funds, (general obligation bonds, developer fees and City of San Leandro Redevelopment Agency funds) and applied for State monies The District has remaining eligibility for 283 K-6 students The District also has five modernization applications on file with the State Allocation Board Enrollment growth at the elementary level will continue; but there is an enrollment decline at the secondary level During the next five years, it is projected that there will be about 110 new residential housing that will generate approximately 44 new elementary students and approximately 100,000 square footage of commercial/industrial construction This study has been completed and Mr. Webber stated that the study indicates that there is more than enough justification for the District to levy the maximum fees of $3.20 per square foot for residential and $.51 per square foot for commercial/industrial projects.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #12-45 with the recommended fee structure as $3.20 per sq. ft. for new residential and $0.51 per sq. ft. for commercial/industrial development within the boundaries of the San Leandro Unified School District.

Policy / Code

Education Code Section 17620, Government Code Section 65995

Background Information

California requires a Developer Fee Justification Study in order to validate an increase/decrease in our developer fee rates. Currently, the District receives $2.97 per square foot for residential and $.47 per square foot for commercial. These rates are from the study that was Board approved on February 28, 2008. In early 2009, the District determined that it qualified for Level 2 Developers Fee which would generate a higher collection of developer fees. Therefore, on January 21, 2009, the Board approved the agreement with SchoolWorks Inc. to complete a School Facilities Needs Analysis Report. Once this report was completed, Resolution 09-47 for the recommended Fee Structure for Level 2 Developers Fee of $3.52 per square foot for new residential within the boundaries of the San Leandro USD, was presented and approved by the Board on September 15, 2009. Level 2 fees are only effective for one year, starting on the day the Board approves the new rates. Once the year is up, Level I fees once again become effective until the State Allocation Board (SAB) approves new rates. SAB approves new rates on even calendar years only. On January 25, 2012, the SAB approved a bi-annual adjustment to Level I Developer Fees. Therefore, a new Developer Fee Justification Study needed to be conducted in order to ratify the new rates. On May 1, 2012, the Board approved the agreement with Total School Solutions to complete the Districts Developer Fee Justification Study. This study has been completed and provides the basis and sets the rates for the District to collect the increased rates set by the SAB. Based on the study, the new rate is proposed to be $3.20 per square foot for residential projects and $0.51 per square foot for commercial/industrial projects. The new rates will take effect on August 19, 2012, 60 days after the adoption of the Resolution.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #12-45 - Developer Fees PDF · 91.4 KB ViewOpen Resolution #12-45 - Developer FeesDownload Resolution #12-45 - Developer Fees
• Developer Fee Justification Study PDF · 603.5 KB ViewOpen Developer Fee Justification StudyDownload Developer Fee Justification Study

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Minutes

Trustee Sullivan reported receipt of the following emails from June 5, 2012, through June 19, 2012: From Becky Flanigan regarding "Budget Information"; from Ebado Ismail regarding "Bancroft Middle School Newsletter"; from Vernon Billy regarding "June 12 the Webcast Qualified and Negative Certifications"; from Carol Delton regarding "Use Balances to Save Programs for Students," and "Using Available Balances"; from Debbie Dodd regarding "Letter to the Board of Education on Behalf of our Students"; from Jerome Wiggins regarding "AB25 Added to Education Code: Concussions"; from Donna McBride regarding "Wilson Dolphin News"; from Lorrie and Dave Pullman regarding "Status of Budget"; from Marilyn Thirion regarding "Business Academy Graduation"; from Sheila Jordan regarding "ACOE's Summer Newsletter - Teachers of the Year, Professional Development, Free Activities/more"; from Cynthia Vincent regarding "AC Transit Seeks Service Advisor," and "AC Transit Service Changes"; from Geoff Landreau regarding "Parcel Taxes"; from Veronica Sanchez regarding "Garfield's Parent Bulletin for June 8th"; from CSBA regarding "Update: CSBA's Prop 98 Lawsuit," and "State Budget Agreement is Close"; from Shawn English regarding "Do the Right Thing"; from Stephen Cassidy regarding "Letter to SL Times"; from SLED regarding "Launch of Small Business Donor Program," and "Become a SLED 100 Founding Funder"; from Sylvia Colt regarding "Leadership at Bancroft Middle School"; from Carol Alvarez regarding "James Madison June Parent Bulletin 2012"; from Girls Inc. of Alameda County regarding "Locally Grown Generations of Excellence with Girls Inc.!"; from Ling King regarding "Pirate Football Golf Tournament"; from Kathleen Waters regarding "Complaint about Bancroft Administration"; and from James McAvoy regarding "Bancroft Middle School."

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Minutes

There were no union representative reports.

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Minutes

Superintendent Cindy Cathey provided the following report: June 7 was the District's Retirement Recognition Celebration where thirty District retirees and employees who earned 5, 10, 15, 20, 25, 30 years of Service to our District were honored. We also recognized our 2012 Teacher of the Year, Administrator of the Year, Classified Employee of the Year, and Volunteer of the Year. The Superintendent thanked Trustees Mack-Rose and Prola for representing the Board. Senior Recognition Night was an amazing event, noting that what stood out for her was the number of private individuals and organizations who gave scholarships to honor our students Promotion and graduation ceremonies were last week Conversations are continuing regarding a community-based health center which has been very productive, enlighting, and interesting There have been Parcel Tax budget meetings and presentations. The Superintendent gave two last week and there are two coming up this week The Superintendent, along with President Mack-Rose, met with the Rental Housing Owners (RHO) Association stating that should the Board decide to proceed with a Parcel Tax (at a reasonable amount) they will not oppose it Blue Ribbon Committee met last week and received input around the mailer that will be hopefully going out this week Five schools are packing up their classrooms in preparation for the work to be done this summer Summer School begins on Monday, June 25

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Minutes

Trustee Sullivan reported that the Curriculum Committee met on June 12, 2012, and discussed Jazzland Elementary Music Curriculum at McKinley Elementary School; Data Assessment System (which is being brought forward for Board consideration tonight); Transitional Kindergarten Curriculum and K-5 Optional Safe Schools Lessons.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on June 6, 2012, and reviewed technology replacement options including a new Spam filtering option, warranty renewal of VOIP, and switches replacement. They discussed new mailing equipment, bathroom access and litter pickup at Bancroft Middle School, reporting that signs have been placed on the campus directing people to the bathrooms across the street, and implementation of a Ranger Program to supervise the Bancroft area. They also received updates on the San Leandro High School Pool and Field project and the signage at Lincoln High School and Burrell Field.

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Minutes

The following items were pulled from the Consent Calendar: 15a - Contracted Services Agreement between San Leandro Unified School District and Napa, Solano, Contra Costa Educational Support Team services for Program Improvement Monitoring of the 2012-13 School Year (James) 15b - Elementary Supplemental Safe Schools Lessons (James) 15c - Agreement between San Leandro Unified School District and San Francisco Unified School District for Interdistrict Attendance for 2012-2017 (James) 15e - Contract between the San Leandro Unified School District and Illuminate Education, Inc. for the K-12 Illuminate Data Assessment Management System (James) 16h - Contracts for Amounts $5,000 or less for Fiscal Year 2011-2012 (Prola) 16i - Contracted Services Agreement with Lithograph Reproductions, Inc. for Printing of Mailer (Prola) 17a - Design Services Agreement with Schaaf & Wheeler for the San Leandro High School Irrigation Water Well Renovation Project (Prola) With the exception of those items pulled, the Board approved the Consent Calendar as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meting held on May 15, 2012

Attachments

• Regular Board Meeting Minutes - May 15, 2012 PDF · 221.6 KB ViewOpen Regular Board Meeting Minutes - May 15, 2012Download Regular Board Meeting Minutes - May 15, 2012

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Quick Summary / Staff Recommendation

Approve the minutes of the special Board meeting held on May 29, 2012.

Attachments

• Sp. Board Meeting Minutes - May 29, 2012 PDF · 155.0 KB ViewOpen Sp. Board Meeting Minutes - May 29, 2012Download Sp. Board Meeting Minutes - May 29, 2012

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Attachments

• Certificated Personnel Report PDF · 75.2 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 61.1 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

A reduction in utility costs will occur when the district office is closed. Additionally, it will encourage some employees to use their accrued vacation time thus reducing the district?s vacation liability.

To

Cindy Cathey Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution 12-44 Establishment of Four-Consecutive-Day Workweeks for July 2012

Board Committee

Not Applicable

Policy / Code

Education Code 45132

Background Information

For the past two years, twelve month district office employees have shifted to a four day workweek schedule during the month of July. The same number of hours are worked during the four day workweek with schedules adjusted accordingly. We have also adjusted our summer school schedule to accommodate a four-day workweek. The following benefits are associated with this schedule: 1) It will reduce cost to the District in that utilities will only be used four days of the week instead of five days of the week; 2) It will provide an additional opportunity for employees to use accrued vacation time during a day when the district office is closed; and 3) It will provide a savings to our employees in that they will only have to provide transportation to work on a four day per week basis instead of five days per week. A memorandum of understanding was reached with CSEA when this was approved for July 2010 and July 2011. CSEA is again interested having 12 month employees work four day workweeks in July if the Governing Board approves this resolution.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Four Day Workweek Memorandum of Understanding PDF · 30.3 KB ViewOpen Four Day Workweek Memorandum of UnderstandingDownload Four Day Workweek Memorandum of Understanding
• Resolution # 12-47 Four Day Workweeks in July 2012 PDF · 54.4 KB ViewOpen Resolution # 12-47 Four Day Workweeks in July 2012Download Resolution # 12-47 Four Day Workweeks in July 2012

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Fiscal Impact

$47,540 from Federal Program Improvement Year 3 Corrective Action Funding based on Education Code 52055.57(d)

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustee James, Superintendent Cathey confirmed that as a District in Program Improvement Year 3 Corrective Action, the District contracted services with Napa, Solano, Contra Costa (NSCC) Educational Support Team Services for technical assistance to revise the LEA Plan and with this agreement NSCC will monitor the progress.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Napa, Solano, Contra Costa Educational Support Team Services for Program Improvement Monitoring for the 2012-13 School Year

Policy / Code

Education Code 52055.57

Background Information

As a District in Program Improvement Year 3 Corrective Action, the District contracted services with Napa, Solano, Contra Costa (NSCC) Educational Support Team Services for technical assistance to revise the LEA Plan submitted March 10, 2012. With this agreement, NSCC will monitor progress on our LEA Plan. The scope of work would include: Technical Assistance for the state monitoring report due September 30th Five monitoring sessions at every school site throughout the school year Review and rate LEA action steps Technical Assistance for the state monitoring report in June

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Napa/Solano/Contra Costa Agreement PDF · 81.9 KB ViewOpen Napa/Solano/Contra Costa AgreementDownload Napa/Solano/Contra Costa Agreement

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Fiscal Impact

$180 for purchase of 15 copies of The New Girl...and Me for the K-2 Optional Lesson "A Welcoming Classroom"

To

Cindy M. Cathey, Superintendent

Minutes

Trustee James reiterated that the supplmental safe school lessons have been discussed and educators, teachers, were part of the task force that developed the lessons.

Actions

Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Supplemental Adoption of Elementary Optional Safe Schools Lessons

Board Committee

Board Curriculum Committee met on June 12, 2012

Policy / Code

Board Policy 5145.3 Non Discrimination/Harrassment

Background Information

The Safe Schools Task Force has three goals for making progress on building safe school environments at every school site. These are: To revise/update K-5, Grade 6 and Grade 9 Safe School Curriculum. To develop and implement staff development to support safe school efforts. To create opportunities for parent/community outreach to LGBTQ families and allies. An elementary subcommittee from the Safe Schools Task Force has worked on adding to our optional lessons so that teachers can have more choices on selection of extension lessons after the core lessons are taught at the beginning of the school year. The subcommittee and Board Curriculum Committee are recommending three new optional lessons from the Welcoming Schools Guide: An Inclusive Approach to Addressing Family Diversity, Gender Stereotyping and name Calling in K-5 Learning Environments from the Human Rights Campaign Foundation to add to the safe schools curriculum: K-2 - A Welcoming Classroom: Students will listen to the story The New Girl...and Me and discuss their feelings about what makes them feel welcome and unwelcome. Grades 1-4 - Name Calling and Feeling Safe in School: Students will discuss and consider ways to make their school safer and understand how it feels to hear put downs and name calling. Appreciating Differences and Acknowledging Stereotypes: "Hot Potatoes" and "Bad Apples": Students will be able to identify and acknowledge stereotypes and appreciate differences. The optional lessons are attached.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Gr 1-4 Welcoming Schools PDF · 38.0 KB ViewOpen Gr 1-4 Welcoming SchoolsDownload Gr 1-4 Welcoming Schools
• Gr K-2 Welcoming Schools PDF · 84.2 KB ViewOpen Gr K-2 Welcoming SchoolsDownload Gr K-2 Welcoming Schools
• Gr 4-5 Welcoming Schools PDF · 81.4 KB ViewOpen Gr 4-5 Welcoming SchoolsDownload Gr 4-5 Welcoming Schools

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To

Cindy M. Cathey, Superintendent

Minutes

Trustee James asked how many students do we follow the discipline plan with them and does the District receive the ADA. Responding to Trustees James and Prola, Superintendent Cathey explained that Board of two or more districts may enter into an agreement for the interdistrict attendance of students who are residents of the districts. There are around 15 students who have met the criteria and the permits are approved on an annual basis, and allows for revocation anytime during the school year if programs are impacted or falsification is determined, adding that transportation is not an issue, and ADA is reciprocal.

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Agreement Between San Leandro Unified School District and San Francisco Unified School District for Interdistrict Attendance for 2012-2017

Policy / Code

Education Code 46600

Background Information

Per Education code 46600, the governing boards of two or more school districts may enter into an agreement for a term not to exceed five school years, for the interdistrict attendance of students who are residents of the districts. The agreement may provide for the admission to a district other than the district of residence of a student who requests a permit to attend a school district that is a party to the agreement. It provides that the governing boards of two school districts may enter into an agreement that stipulates the terms and conditions under which interdistrict attendance may be permitted or denied, which may include standards for reapplication and revocation of interdistrict transfer permits. In other words, this agreement allows students who meet our attendance and behavior criteria to be enrolled in our district depending on space availability. It will permit our students to enroll in their district if they meet the said criteria. The permits are approved on an annual basis. It also allows for revocation anytime during the school year if programs are impacted or falsification is determined. The San Francisco USD Board of Education has approved this agreement with our District subject to the approval of our Board.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• SF Interdistrict Agreement PDF · 143.8 KB ViewOpen SF Interdistrict AgreementDownload SF Interdistrict Agreement

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Acceptance of Donations for June 19, 2012

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Donations 6-19-12 PDF · 21.0 KB ViewOpen Donations 6-19-12Download Donations 6-19-12

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Fiscal Impact

None to the General Fund; Total Cost: $29,992 each year for three years $18,000 Instructional Materials Fund $11,992 Site and District School Improvement and Library (SLIP)

To

Cindy M. Cathey, Superintendent

Minutes

Trustee James commented that Illuminate Data Assessment Management System is replacing the Edusoft Assessment System and has been vetted and this system will work much better, is more teacher friendly than what is currently in place and is unanimously supported.

Actions

Motion - Motion made by Lance James and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement Between the San Leandro Unified School District and Illuminate Education, Inc. for the K-12 Illuminate Data Assessment Management System for 2012-2015.

Board Committee

Board Curriculum Committee, June 12, 2012.

Policy / Code

LEA Plan #3 High Leverage Action-Data Driven Continuous Improvement

Background Information

As part of the District?s multiple measures assessment system, staff recognizes the need to continue to provide teachers with meaningful on-time formative and summative assessment information, and allow the use of data to inform instruction and evaluate program effectiveness. The District has been using the Edusoft Assessment System for the past seven years, but they have not updated or improved their system to meet our data assessment and reporting needs. Their system capacity falls shourt them compared to other data systems. This results in a very slow return of information and causes frustration with our users. Additionally, since our LEA Plan calls for our District to deepen the use of data from its data monitoring system and to develop and implement a District Accountability and Monitoring Plan, and our LEA Plan and Instructional Focus identifies Data-Driven Continuous Improvement as a Key Pillar (#3), it is necessary to move to a more robust Data Assessment Management System that will better meet the district?s needs. A teacher and other user task force was formed to review the available data assessment system options and make a recommendation. Illuminate Ed was unanimously selected. The Board Curriculum Committee has also reviewed the system and concurs with the recommendation. The contract includes: Illuminate Data and Assessment (DnA) Management System Web-based Software: This software includes a Customizable Dashboard utilizing wigets to view data at-a-glance, Intuitive Assessment Creation for aligning assessments within the software, Pre-Built, Custom, and Response Analysis Reports, and Built-In Data Analysis. GradeCam Software: In addition to the above software that allows assessment data to be captured using plain paper answer sheets with our existing assessment scanners, GradeCam software allows for plain paper answer sheets with a document camera. Additionally, data may be entered using manual entry, data file upload, or a student response (clicker) system. 3-Days of Staff Training: Illuminate will provide 3 days of training to the District in the basic use of the Software at no charge. The contract also includes on-going technical support, comprehensive and searchable online help materials, abstracts for every Report, and a Video library for just-in-time support. One caveat in selecting a new system was the cost needed to be comparable to Edusoft. The cost to the District in fact maintains the $10,000 savings per year that was established through successful negotiation for our prior assessment data management system. This represents an additional $8,000 savings each year for three years . Additionally, the initial 3-day software training, which is included in the contract, reflects another $4,500 savings.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• SLUSD Contract with Illuminate Education for the K-12 Illuminate Data Assessment Management System PDF · 155.9 KB ViewOpen SLUSD Contract with Illuminate Education for the K-12 Illuminate Data Assessment Management SystemDownload SLUSD Contract with Illuminate Education for the K-12 Illuminate Data Assessment Management System

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Quick Summary / Staff Recommendation

Ratify May payroll in the amount of $5,518,325.01.

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Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50122799 - 88-50138936 in the amount of $2,282,644.53.

Attachments

• Bill Warrants 88-50122799 - 88-50138936 PDF · 699.2 KB ViewOpen Bill Warrants 88-50122799 - 88-50138936Download Bill Warrants 88-50122799 - 88-50138936

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Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for May 2012.

Attachments

• Intra-Budget Transfer PDF · 338.2 KB ViewOpen Intra-Budget TransferDownload Intra-Budget Transfer
• Intra-Budget Revision PDF · 1.9 MB ViewOpen Intra-Budget RevisionDownload Intra-Budget Revision

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #12-46 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution 12-46 - Obsolete Equipment PDF · 306.9 KB ViewOpen Resolution 12-46 - Obsolete EquipmentDownload Resolution 12-46 - Obsolete Equipment

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Fiscal Impact

The total cost is $63,224.98 to be paid out of the Technology General Fund Budget.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve both the labor support agreement and the SMARTnet warranty renewal to provide continued support to our network, phones, cable, and Cisco Wireless.

Board Committee

Facilities and Technology Committee - June 6, 2012

Background Information

Support for technology equipment typically has two parts. The first part is the labor required to repair or physically replace the defective equipment and the second part is the warranty by the manufacturer promising to ship a replacement device when necessary. For the last five years, as part of the VoIP project funded by Measure B, AMS.net has provided the District with support for all networking devices, phones, cabling and Cisco wireless system under their LANmate Service Agreement. The terms of the agreement was for five years in the amount of $60,000 per year which would cover all labor support costs and would terminate on June 30th, 2012. In conjunction with the LANmate Service Agreement with AMS.net, the District also maintained hardware warranties on our core (mission critical) networking and VoIP equipment through Cisco?s Smartnet Warranty program. The SMARTnet Warranty Program was purchased through AMS.net representing Cisco as their Gold Certified Partner and covered the replacement cost of any equipment under warranty should AMS.net declare a piece of equipment unrepairable and requiring replacement. The SMARTnet Warranty on all our core equipment also expires after June 30th, 2012. We have negotiated with AMS.net for a new support contract covering the 2012-2013 school year. AMS.net will not offer LANmate Service Agreements on used and old equipment. Thus, we will have two support contracts that will replace the existing LANmate Agreement. One support contract, the Guaranteed Response Plan, will cover all urgent and emergency issues that require a 4 hour response while the Technical Support Pack contract will cover all other issues that are not critical in nature at a reduced hourly rate. In analyzing our service calls for the last three years, it is estimated that we would require $25,000 worth of hours in the two contracts to cover the support required for the 2012-2013 school year. In addition to the labor support agreement, we also received a quote from AMS.net to renew our SMARTnet warranty on our most essential equipment. Historically, the SMARTnet warranty on our core equipment has always been maintained current by the District. This time, analysis and negotiations were conducted to see whether it was more cost effective to purchase a spare on some pieces of equipment rather than renewing the warranty. The factors considered were the cost of the warranty renewal over the estimated remaining life of the equipment versus the price of purchasing a spare and when the model of equipment be considered obsolete. In the end, the proposed quote consists of a combination of both renewing the warranty on certain equipment while purchasing spares of others depending on which was the least cost while taking in the aforementioned factors. The proposed quote of $25,000 for labor and $38,224.98 for equipment warranty renewals which includes network, phone, cable and Cisco wireless support for the 2012-2013 school year, will total $63,224.98.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Cisco SmartNet and Spares PDF · 71.8 KB ViewOpen Cisco SmartNet and SparesDownload Cisco SmartNet and Spares
• Maintenance Agreement PDF · 69.9 KB ViewOpen Maintenance AgreementDownload Maintenance Agreement

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Fiscal Impact

The cost of purchasing this equipment is $24,928. Annual maintenance will be an additional $2,988 starting on the 2nd year and thereafter with no charge during the first year, will be paid out of the District?s Unrestricted General Fund.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the purchase of the Neopost Ds-85 Folder/Inserter.

Board Committee

Facilities and Technology Committee: June 6, 2012

Background Information

Currently, the Business Services Department owns an 8 year old Neopost S1-68 3 station folder/inserter machine, which was manufactured in 2004. Payroll, Curriculum & Instruction, Special Education, Food Services, and all school sites periodically use this equipment. The estimated annual usage is 102,000 copies district wide. Due to the equipment?s age and over use, the machine has been breaking down periodically. Repairs have been costly and time consuming for district operations. Due to the equipment?s age, the parts are not readily available as service repair technicians only carry parts for equipment that is 3-4 years old. Special orders for parts create down time that holds up monthly jobs that relate to payroll, testing material mail outs and other department?s compliance letters or notifications to parents and students. The District is proposing the purchase of an upgraded Neopost DS-85 Folder/Inserter to replace the old one that has become unreliable. The proposed equipment will include the following features: 6 feed station versatile flex-feeders process document sizes from full sheet down to 1/13 inserts Tri-fold up to 8 pages together and half fold up to 10 pages Fold types such as tri-fold, z-fold, double parallel, no fold Holds up to 500 filled envelopes Standard high capacity vertical stacker to increase productivity by holding up to 500 finished envelopes The total cost of purchasing this equipment is $24,928. Annual maintenance will be an additional $2,988 starting on the 2 nd year and thereafter with no charge during the first year. This is all inclusive; parts, labor, travel, installation and training. Compared to leasing cost of $49,795 for 5 years, the District is saving $8,545 plus any extended use of the equipment beyond 5 years. Per experience with our existing machine ? it lasted the District 8 years.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Folder-Inserter Machine Quotes PDF · 211.5 KB ViewOpen Folder-Inserter Machine QuotesDownload Folder-Inserter Machine Quotes

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Fiscal Impact

The agreement with Belinda P. Blackie is funded through Developer Fee Fund-Fund 25 with a budgeted cost of $2,000.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the environmental consulting services agreement with Belinda P. Blackie, to conduct an evaluation of California Department of Education school safety factors in relation to the Girls Inc. Property.

Board Committee

None Applicable

Background Information

The San Leandro Unified School District (?District?) is the recipient of a grant from the San Francisco Foundation to work with collaborative community partners to develop a plan to implement a Community-based Health Center on or near the high school campus. The Community-Based Health Center is based upon a national research-based model designed to provide essential services to students and families. These services can include: medical, dental, social, emotional and academic supports for students and their families. One of the biggest challenges faced by district?s seeking to implement a Community-based health center, is finding a facility large enough to house the health center. Currently, the District has inadequate facility space to house such a center. Recently it has come to our attention that the Girls Inc. facility across the street from San Leandro High School main campus is for sale. The property is located at 13666 East 14th Street. The District would like to explore the feasibility of this building for use as the health center. However, in order for the District to show an interest, there are many preliminary steps that must be taken. One of the steps is to secure a consultant contract to guide the District through this feasibility exploratory phase. The Board of Education approved a contract with School Site Solutions, Inc., on May 15, 2012, to provide a feasibility study on Girls Inc. Another step is to perform an evaluation of California Department of Education (CDE) school safety factors that were not part of Phase I environmental site assessment report. The scope of work includes: Proximity to airports Identification of high-voltage power lines on or near site Identification of hazardous air emissions and hazardous materials users/waste generators within a quarter mile of site Proximity of site to propane tanks, railroad tracks, major roadways, water pipelines/storage tanks, and Identification of hazardous materials/waste pipelines on the site. Belinda P. Blackie is a consultant recommended by School Site Solutions to conduct this evaluation. The fee for this evaluation will be $2,000 fixed fee.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Environmental Consulting Services - Blackie PDF · 326.2 KB ViewOpen Environmental Consulting Services - BlackieDownload Environmental Consulting Services - Blackie

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Prola's comments addressed both 15h-Contracts for amounts $5,000 or less for Fiscal Year 2011-2012; and 15i-Contract Services Agreement with Lithograph Reproductions, Inc. for Printing of Mailer. Superintendent Cathey explained that at this point because the Board has not given direction to move forward with a Parcel Tax, as part of the community outreach efforts, the District is planning to send two or three mailers to listed voters seeking their input regarding program priorities and informing them of the fiscal needs of the district in order to maintain programs and services for students. The Superintendent also noted that legal counsel reviewed the wording of the flyer and found it to be a legally justified District expense.

Actions

Motion - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Board Committee: Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contract Summary Worksheet PDF · 11.8 KB ViewOpen Contract Summary WorksheetDownload Contract Summary Worksheet

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Fiscal Impact

An estimated $5,111.25 for printing services funded from parcel tax fund

To

Cindy M.Cathey, Superintendent

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracted services with Lithographic Reproductions for mailer printing services.

Background Information

Due to catastrophic budget cuts that have occurred since 2007-2008, the District has lost an anticipated $12M in funds to support programs and services for students. The Board contracted services with the Center for Community Polling in December 2010, to conduct a poll to determine the community's program priorities for the district and the level of support for a potential parcel tax. Polling revealed that the community is supportive of our schools, values maintaining and preserving programs, and that they want and need more information about the school financing, the budget and the needs of the District. Since that poll, the district has been doing extensive outreach to the community through surveys, meetings, and multiple presentations where community priorities and the district?s budget situation are shared. Feedback from the presentations has been very positive. So far more than 250 surveys have been completed. As part of the community outreach efforts, the district is planning to send two or three mailers to listed voters seeking their input regarding program priorities and informing them of the fiscal needs of the district in order to maintain programs and services for students. The estimated costs of the first mailer are as follows: Lithographic Reproductions for printing services: $5,111.25 Admail for mailhouse services: $4,848.17 (refer to $5,000 or under contracted services chart PDI for mailing data: $691.97 (this is for two mailers; refer to $5,000 or under contracted services chart) YDay Designs for mailer designs: $660 - $900 (for up to three mailers; refer to $5,000 ur under chart) This consent item is for contracted services with Lithographic Reproductions for an amount of $5,111.25, who will do the printing of the first mailer.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

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Fiscal Impact

The project will be funded by Measure B Local Bond funds.

To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustee Prola, it was clarified that while the project budget for the San Leandro High School Irrigation Water Well Renovation Project was $275,000, the Board was only approving the Design Services Agreement with Schaaf & Wheeler in the amount of $38,000 tonight.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Design Services Agreement with Schaaf & Wheeler, in the amount of $38,010, for the San Leandro High School Irrigation Water Well Renovation Project.

Board Committee

Facilities and Technology Committee: June 6, 2012

Background Information

The San Leandro High School (SLHS) has had an operational irrigation well since the school was built. In the winter of 2010 the well?s submersible pump failed prompting its replacement. During the process records revealed that the pump had lasted only ten years, less than what would have been expected. A well assessment was conducted which included a visual inspection using a camera lowered into the well. It was determined that the well lifetime was at its end with sand migrating through the wall casing causing abrasive damage to the pump impellors resulting in its premature failure. At that time, there was a spare pump in Maintenance and it was installed as a stop gap measure to provide irrigation water while a long term solution was planned. In the beginning of 2011 when substantial savings from Measure B were identified staff proposed that some of the savings be used to renovate the well. On July 19, 2011, the Board agreed and included the repair/replacement of the well in an approved list of projects. The project budget is $275,000. The District has had a similar recent experience with the planning and design of an irrigation well at the Pacific Sports and Burrell Field project this year. The engineering and design services for the Burrell well were provided through AEDIS Architecture by Schaaf & Wheeler. Their professionalism and service were exemplary and they brought firsthand experience about the local soil and underground aquifers. Staff is recommending them to perform the engineering and design. During the review of the professional service agreement of Schaaf & Wheeler by the Facilities & Technology Committee, a list on page 14 (agreement attached) of excluded work to be performed by others was questioned. The list of work which will be performed by others and not included in the agreement scope are as follows: Establishing irrigation parameters Well permits Survey control Base maps Electrical service feed to well Landscape screening or fencing of well site Construction inspection The committee wanted to know if these items were needed for a complete project and if so, was the cost included in the budget. Staff has confirmed that the items on the list of work are assigned to others and are included in the project budget.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• SLHS Irrigation Well Design Agreement PDF · 165.8 KB ViewOpen SLHS Irrigation Well Design AgreementDownload SLHS Irrigation Well Design Agreement

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To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib briefly explained that in order to align with the requirements of the Energy Education Inc. contract, it was necessary to revise the Board Policy, Administrative Regulation and Exhibit 3511: Energy and Water Conservation. Because this policy revision is time sensitive, the Policy Committee agreed to have staff present it directly to the full Board for review, discussion and potential approval.

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Review, discuss, and possibly approve the changes to Board Policy, Administrative Regulation and Exhibit 3511: Energy and Water Conservation.

Policy / Code

Board Policy 3511

Background Information

In an effort to reduce energy consumption and save substantial general fund dollars, the Board approved the multi-year contract with Energy Education, Inc. As part of the contract, the District is required to do a number of things such as hire an Energy Education Specialist and revise its Board policy to align with the requirements of the contract. To that end, Board Policy, Administrative Regulations and Exhibit 3511 have been updated. Because this policy revision is time sensitive, it is being presented to the full Board for review, discussion and potential approval.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• BP, AR & Exhibit 3511 PDF · 201.8 KB ViewOpen BP, AR & Exhibit 3511Download BP, AR & Exhibit 3511

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Fiscal Impact

Funding: Ranging from 0-$4,874 from the General Fund (depending upon rental income).

To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib explained that for 2011-2012 school year, the San Leandro Education Foundation provided the funds needed to hire a part time (.5 FTE) Theater Supervisor. While the current theater supervisor is paid to work part time, the demands of the position are clearly more than a part time position. A chart illustrating the current budget and proposed budget and revenue sources was provided and based upon projected revenue from theater rentals for the 2012-2013 school year, staff is requesting the position be increased from a .5 FTE to a .6 FTE effective July 1, 2013. The projected rental income based upon confirmed and likely bookings at this point in time is expected to be $43,000 and SLED has committed to funding $5,000. In addition she said that the goal is for the position to be a self-sustaining, full time position pending adequate theater rental income. Upon receipt of rental confirmations allowing the position to be further increased, staff will return for approval of additional increases to the position. It was also noted that SLED recently hired a marketing consultant who is working on creating a marketing plan and doing community outreach to secure more rentals of the theater, reporting that a website has been created and a brochure is expected to be completed by the end of the week and will be ready to target the potential users. A question was raised regarding anticipated future expenditures. Assistant Superintendent indicating that they are looking at focusing on the theater box office and the purchase of a printer. It was also suggested giving the theater a name and asking for community input, similar to the process with the Fred T. Korematsu Campus. The Board was happy to hear that the theater is making money and will continue to do so.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve increasing the Arts Education Theater Supervisor position from a .5 FTE to .6 FTE.

Background Information

For the 2011-2012 school year, the San Leandro Education Foundation provided the funds needed to hire a part time (.5 FTE) Theater Supervisor. The goal is for the position to be a self-sustaining, full time position. While the current theater supervisor is paid to work part time, the demands of the position are clearly more than a part time position. In fact the position demands more than a full time position and part time technical staff to support the needs of groups renting the theater. Dustin Brown, current Theater Supervisor, is to be commended for his commitment to the theater and for the time he spends meeting the needs of theater users. Based upon projected revenue from theater rentals for the 2012-12013 school year, staff is requesting that the position be increased from a .5 FTE to a .6 FTE. The projected rental income based upon confirmed and likely bookings at this point in time is expected to be $43,000. Additionally SLED has committed to funding $5,000. This amount will cover the .5 FTE position. The additional 10% $4,874 will come from additional anticipated bookings or from the General Fund should the bookings not materialize. SLED recently hired a marketing consultant who is working on creating a marketing plan and doing community outreach to secure more rentals of the theater. This position is expected to generate additional funds in the coming months. Staff is requesting approval of the additional .1 FTE for the Theater Supervisor effective July 1, 2013. Staff is also restating the goal to increase the position to full time pending adequate theater rental income. Upon receipt of rental confirmations allowing the position to be further increased, staff will return for approval of additional increases to the position.

From

Song Chin-Bendib, Assistant Superintendent Business and Operations

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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Minutes

Miscellaneous receipts in the amount of $15,340,086.03 has been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $15,340,086.03

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Fiscal Impact

Not Applicable.

To

Cindy M. Cathey, Superintendent

Minutes

The Board received for review the Investment Report for the of April 2012.

Quick Summary / Staff Recommendation

The Board to review the investment report for the month April, 2012.

Board Committee

Not Applicable.

Background Information

Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Investment Report - April 2012 PDF · 996.7 KB ViewOpen Investment Report - April 2012Download Investment Report - April 2012

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Minutes

Special Board Meeting ? June 26, 2012 Tentative Board Meeting/Work Session - July 10,2012 Regular Board Meeting - July 17, 2012 Regular Board Meeting - August 7, 2012 Regular Board Meeting - August 21, 2012 Regular Board Meeting - September 5, 2012 (Wednesday) Special Board Meeting - September 11, 2012 Regular Board Meeting - September 18, 2012 Regular Board Meeting - October 2, 2012 Tentative Board Meeting/Work Session - October 9, 2012 Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013

Quick Summary / Staff Recommendation

Special Board Meeting ? June 26, 2012 Tentative Board Meeting/Work Session - July 10,2012 Regular Board Meeting - July 17, 2012 Regular Board Meeting - August 7, 2012 Regular Board Meeting - August 21, 2012 Regular Board Meeting - September 5, 2012 (Wednesday) Special Board Meeting - September 11, 2012 Regular Board Meeting - September 18, 2012 Regular Board Meeting - October 2, 2012 Tentative Board Meeting/Work Session - October 9, 2012 Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013

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Minutes

The Board reconvened into open session from closed session where no reportable action was taken. The Board meeting was adjourned at 9:10 p.m. in honor of a very active Roosevelt Elementary School and Bancroft Middle School parent Cindy Kallicutt who passed away suddenly on Tuesday, June 5. Cindy was very active and well known and her loss is having a huge impact on both school communities.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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