Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

President James noted that two items would be pulled from the agenda: 8g - Presentation - Special Education FCMAT Update 11i - Consent Item - Strategic Consultation for Schools To further explain the reason for pulling those items, President James read the following statement, "Dr. Rosanna Mucetti, Assistant Superintendent and the Educational Services team have fielded questions from Special Services staff regarding the next steps the District will be taking in response to the FCMAT recommendations. Before moving forward with plan to respond to the FCMAT findings, the Educational Services team will hold a FCMAT informational meeting to inform staff of the next steps and listen to staff input on Thursday, May 29, 2014, 3:45-5:15 p.m. at the District Office. The District looks forward to discussing the timeline of work and answering questions staff may have." With those exceptions, the Board approved the agenda for the Regular Board meeting held on May 20, 2014, as amended.

Staff Recommendation

Approve the agenda for the Regular Meeting held on May 20, 2014.

Actions

Motion Approve the agenda for the Regular Meeting held on May 20, 2014. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Student Board member Ellie Erickson was not at the meeting. The Board of Education and the Superintendent will present Ms. Erickson with her Certificate of Commendation for her outstanding service as a Student Board Member for the San Leandro Unified School District Board of Education for the 2013-2014 school year at their next meeting.

Quick Summary / Staff Recommendation

The Board of Education and the Superintendent will present Ellie Erickson with a Certificate of Commendation for her outstanding service as a Student Board Member for the San Leandro Unified School District Board of Education for the 2013-2014 school year.

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Minutes

Staff introduced the following new administrative hires: Ronald and Regional Richardson, San Leandro High School Principals Guillermo Morales, Jefferson Elementary School Principal Ryan Choate - Chief Technology Officer

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To

Michael McLaughlin, Ed.D

Minutes

Casey Coneway from Applied Survey Research (ASR) presented findings from the San Leandro Unified School District School Readiness Assessment Survey that was funded by First 5 Alameda County, our partner in the 5 week Summer Bridge (Pre-K) Program. Highlights included: The assessment included three measures: Kindergarten Observation Form (KOF) completed by teacher; Parent Information Form (PIF) survey completed by parent of entering kindergarten students, and First 5 Alameda County service records San Leandro Unified (SLUSD) participants: 4 out of 8 schools (Garfield, Jefferson, Monroe, & Roosevelt Elementary Schools) 8 classrooms 119 children assessed 117 parent surveyed Four Basic Building Blocks of Readiness include: Kindergarten Academics, Self-Regulations, Social Expression, and Self-Care & Motor Skills San Leandro results: 2013 Readiness Level was In Progress One-third of students were fully prepared across all the domains of readiness Slightly below County Level San Leandro student sample: Lower SES, lower preschool attendance rate Somewhat higher Academic Readiness, relative to Social/Emotional Readiness Similar pattern observed in 2011 and 2012 Academic skills related to preschool experiences Future readiness assessment will be aligned more to Common Core standards Following the presentation, staff addressed additional questions from the Board. President James also noted, that Trustee Katz-Lacabe left the meeting following the presentation at 7:44 p.m.

Quick Summary / Staff Recommendation

Casey Coneway from Applied Survey Research (ASR) will present findings from the San Leandro Unified School District School Readiness Assessment Survey that was funded by First 5 Alameda County, our partner in the 5 week Summer Bridge (Pre-K) Program.

From

Rosanna Mucetti, Ed.D

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Minutes

The Board of Education and Superintendent proudly recognized the following 2013-2014 Employees and Volunteer of the Year for their outstanding service to the students, staff, and families of the San Leandro Unified School District: Teacher: Lynette Watkins, Monroe Elementary School Administrator: Jonathan Ferrer, Bancroft Middle School Classified: Zaira Duncan, an Leandro High School Volunteer: Fidel Campos, Bancroft Middle School

Quick Summary / Staff Recommendation

The Board of Education and Superintendent proudly recognize the following 2013-2014 Employees and Volunteer of the Year for their outstanding service to the students, staff, and families of the San Leandro Unified School District: Teacher: Lynette Watkins, Monroe Elementary School Administrator: Jonathan Ferrer, Bancroft Middle School Classified: Zaira Duncan, San Leandro High School Volunteer: Fidel Campos, Bancroft Middle School

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To

Michael McLaughlin, Ed.D

Minutes

GEAR-UP (Gaining Early Awareness and Readiness for Undergraduate Programs) Coordinator Jaliza Eagles and the GEAR-UP team presented the results and impact of the GEAR UP services and programs on the participating students' achievement that the GEAR-UP grant supported in this final year. Ms. Eagles began with a brief overview of the grant outlining the goal, background, and objectives of the grant which began in August 2008. In addition, she highlighted a few of the activities and programs that were accomplishment in the last six years, including: 2008-10 Program began at John Muir and Bancroft Middle Schools 2010-11 - 9th Grade Campus Innovation Team Structured Tutoring Program 35% of the 9th grade students in the program improved from an "F" compared to those not receiving the tutoring 10th grade 45% improved from a "C" compared to the 19% who did not receive the tutoring High Expectations 7-week parent workshop 104 parent participation 100 was target) 41 student graduates 94% retention rate 2011-2014 Y.E.S.! Summit 132 students and parents attend the Youth Empowerment Summit-Bridging conference for 11th and 12th grad students, May 17, 2014 CAHSEE Boot Camp partnership with Adult School 120 students served Most recent session results shoed 90% pass rate for math - over 50 enrolled Parent Liaisons (PL) act as Case Manangers 191 "case" students and families received 664 one-to-one contact sessions Organize and facilitate monthly parent meetings on college and career topics 70% of "Case" students who met with the PLs one or more hours maintained a "C" or higher or improved their grades A-G make-up classes through the Adult School APEX Learning Program Algebra II in Summer School Transcript reviews that revealed problem areas to the school and the GEAR-UP teams to begin addressing EAOP Creates College Night and Week Provides director support and training to GEAR-UP staff, teachers, counselors and administration Senior Wall Project - "People like ME do go to college" in collaboration with the English Department where there were 160 students in the class of 2013, rising to 328 students from the class of 2014 Additional Data Average A-G completion rates in the Bay Area are 38. in the past, SLHS has stayed around 32%. SLH GEAR-UP cohort are currently at 49% 443 students completed FAFSA, which is 111 more than those that completed it by June 2013 The Board heard from two parents Wayne Clarke and Sonia Oliva (in her native language of Spanish with the aide of a translator), who shared how the GEAR-UP program gave them the tools, services, to help support and improve their relationship with their child, and help their child gain confidence, so they know that going to college is something that could be achieved. The Board thanked the GEAR-UP team for the amazing presentation, for all of their work and positive outcome for our students. They also thanked the parents for their dedication, commitment and involvement in our schools and for sharing their thoughts and experiences in the program. There was concern that, with the end of the grant, how the District could continue such a great program. Ms. Eagles indicated that a grant renewal would be coming to the Board for consideration very soon.

Quick Summary / Staff Recommendation

The Gear Up staff will present the results and impact of the Gear Up services and programs on the participating students' achievement that the Gear Up grant supported in this final year.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

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To

Michael McLaughlin, Ed.D.

Minutes

Sonal Patel, Director of Teaching, Learning and Educational Equity and Dr. Rosanna Mucetti, Assistant Superintendent of Educational Services presented the work that was conducted with the 75 Instructional Innovator classroom teachers from February through May. The team shared how the work will continue to serve the organization at large and student achievement as we aim to scale CCSS aligned instruction coupled with technology integration in SLUSD. Instructional Innovator teachers Ari Dold, San Leandro High School (SLHS); Patty Fishbaugh, Roosevelt Elementary School; Lisa Wong, SLHS EL Coach; and Jeff Lauritz, Bancroft Middle School spoke to some of the impact the professional development and technology has had on their practice. Two students, Andreas Rodriguez, and Angelica Campbell from Ari Dold's Social Justice Academy, an Instructional Innovator classroom, spoke on how they have benefited from their teacher being part of this initiative. Next steps that will be taken with the Instructional Innovators as we prepare for the 2014-2015 school year were shared. The Board thanked Dr. Mucetti, Ms. Patel and the Instructional Innovators for all of their work. Trustee L?pez commented that the District deserves a "pat on the back" for all that we have accomplished in such a short period to time, adding that "we have a fantastic team and I continue to be impressed." Trustee James added, "How fortunate the District is to have this going on, with such a positive collaborative spirit working with our teachers and teacher leaders."

Quick Summary / Staff Recommendation

Sonal Patel, Director of Teaching, Learning and Educational Equity and Dr. Rosanna Mucetti, Assistant Superintendent of Educational Services will present on the work that was conducted with the 75 Instructional Innovator classroom teachers from February through May. The team will share how the work will continue to serve the organization at large and student achievement as we aim to scale CCSS aligned instruction coupled with technology integration in SLUSD. Instructional Innovator teachers will speak to some of the impact the professional development and technology has had on their practice. A student from an Instructional Innovator classroom will also speak to how they have benefited from their teacher being part of this initiative. We will share next steps that will be taken with the Instructional Innovators as we prepare for the 2014-2015 school year.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

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To

Michael McLaughlin, Ed.D.

Minutes

The Special Education FCMAT Update presentation was pulled from the agenda. The District will be holding a FCMAT informational meeting to inform staff of the next steps and listen to staff input on Thursday, May 29, 2014, 3:45-5:15 p.m. at the District Office.

Quick Summary / Staff Recommendation

Victoria Forrester, Director of Special Services, Students Services and Community Wellness, will provide information about how the department will begin to approach the recommendations provided through the FCMAT report. She will describe the district's next steps and the importance of commissioning a Special Education Task Force over the next 18-24 months in order to improve our special education practices, policies, procedures, and programming collaboratively with both Special Education and general education staff.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

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Minutes

Attorney Phil Henderson provided a presentation on the California Uniform Construction Cost Accounting Act (CUPCCAA) procedures. Later on the agenda, the Board would be taking action to adopt Resolution No. 14-24 to Become Subject to California Uniform Public Cost Accounting Procedures. It was explained that CUPCCAA establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to CUPCCAA include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Tonight staff is asking the Board to adopt Resolution #14-24 to become subject to CUOCCAA procedures. Once that has been done, the District notifies the State Controller that the District is under CUPCCA, the District invites contractors to be on the District's CUPCCAA List, the entire District then becomes subject to CUPCCAA including repairs and maintenance. The Board thanked Mr. Henderson for the presentation. Questions and suggestions posed by the Board included how many districts use this process, is there a minimum standard that bidders must meet, and the need to have an internal facilities manager. Superintendent McLaughlin said that he has been part of this program in his last three districts, noting that this very open process, and normal practice will help our District move forward.

Quick Summary / Staff Recommendation

Attorney Phil Henderson will provide a presentation on the California Uniform Construction Cost Accounting Act (CUPCCAA) procedures. This will be followed by an action item for the Board of Education to adopt Resolution No. 14-24 to Become Subject to California Uniform Public Cost Accounting Procedures.

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Minutes

Trustee Rosato reported receipt of the following emails from May 6, 2014, through May 19, 2014: From John Thompson regarding "Japanese Translation Services Needed"; from Claudia Costa regarding "May Revision Webinar"; from SLED regarding "May Your Voice Be Heard, Take This Survey"; from Sheila Jordan regarding "Honoring Our Education for Day of the Teacher"; from Robin Michel regarding "Teachers and Admins: Free Ticket to "The Wiz""; from Dr. Michael McLaughlin regarding "Final FCMAT Report"; from Robin Michel regarding "Press Release: Announcing Appointments of Co-Principals"; from Mary Patterson regarding "Approved Calendars and Salary Schedules," and "Revised Calendar"; from Robin Michel regarding "Final Chance to See "The Wiz" This Weekend"; from Elaine Tesorero regarding "Staff Bulletin May 12, 2014 - May 16, 2014"; from Sukhi Khaira regarding Facilities & Technology Committee Agenda, May 14, 2014"; from Laura Aguayo-Guevaras regarding "Certificated Job Vacancy"; from Robin Michel regarding "School Board Highlights, May 6, 2014"; from Mary Patterson regarding "Summer School A0ex Pilot Program"; from Rob Managewala regarding "Pride Painting Party and Parade Program"; from Claudia Costa regarding "Governor's May Budget Revision Webinar" from Mary Patterson regarding "Employees of the Year"; from Robin Michel regarding "I-880/Davis Street - Commencing May 16, 10:00 p.m."; from Dr. Michael McLaughlin regarding "Day of the Teacher"; Donna McBride regarding "Wilson Dolphin News"; from Mary Patterson regarding "Classified Management Vacancy"; from Veronica Sanchez regarding "Garfield Newsletter May 16-14"; from Monthly Teachers Newsletter regarding "Teachers - May Guide to Lessons Plans"; from Fawnya Neff regarding "Special Education Concerns"; from Elaine Tesorero regarding "Staff Bulletin May 19, 2014 - May 23, 2014"; and from Sheila Jordan regarding "ACOE Celebrates Classified School Employees Week."

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Minutes

There was no report.

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Minutes

There were no Union Representative Reports.

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Minutes

Superintendent McLaughlin reported that there will be a Candlelight Vigil at 8 p.m. in the quad at San Leandro High School for Senior Brittney Silva who passed away tragically on Monday, May 19, 2014, adding that any additional information regarding services will be forwarded to the Board. Dr. McLaughlin noted that the District will do everything they can to support the family, staff and students and commended the high school staff for their timely response in providing counseling support for the students and faculty. The Superintendent congratulated all of the new administrators, expressing his excitement to be working with them towards our vision and goals for the upcoming year. The Superintendent attended the Jefferson Elementary School Spring Concert, stating that "We have some fantastic musicians." He also attended the Kaiser opening, noting that it was very exciting to see the City come together and be very proud of "this feat." Superintendent McLaughlin took a moment to addressed some of the comments raised by the Special Ed. teachers earlier in the evening with regards to the FCMAT report. He explained that the District entered into an agreement for special education review, and commissioned the FCMAT report for a total of $25,000, because he needed answers explaining such things why the District's special education 6% encroachment increased to the general fund from 2011-12 to 2012-13 fiscal years, the disproportionality, and overages of special education transportation. He wanted to make it clear that this was not about individuals, it was about the District's problem. The Superintendent thanked the teachers for their comments and hoped we could come together and make this District better, stating, "We have great teachers in Special Ed., but there is a broken process somewhere. The report is an analysis and we need to dig deeper as a team to find solutions so that we can move forward."

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Minutes

Trustee Prola reported that the Facilities and Technology Committee met on May 14, 2014, and previewed tonight's presentation on a resolution to use California Uniform Public Construction Cost Accounting Act (CUPCCAA) procedures, and approved a change order to the construction contract with Zolman Construction for the District Officer Heating and Roofing project which gave the District an $50,000 credit. The Committee heard a presentation on the classroom electrical upgrades to accommodate the new technology, and approved other contracts related to architect services, soil testing, Lease Leaseback projects and online curriculum.

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Minutes

The following items were pulled from the Consent Items: Item 11k - Adult School Mission Statement (Rosato) Item 11n - Resolution No. 14-26 Proclaiming May 2014 Foster Care Youth (Prola) With that the Board approved the Consent Items as amended.

Actions

Motion - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Staff Recommendation

Approve the minutes of the Regular Board meeting held on May 6, 2014.

Attachments

• May 6, 2014, Board Meeting Minutes PDF · 204.1 KB ViewOpen May 6, 2014, Board Meeting MinutesDownload May 6, 2014, Board Meeting Minutes

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Attachments

• Certificated Personnel Report PDF · 78.7 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report
• Classifed Personnel Report PDF · 12.3 KB ViewOpen Classifed Personnel ReportDownload Classifed Personnel Report

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To

Board of Education

Staff Recommendation

Adopt Resolution #14-23 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution No. 14-23 - Obsolete Equipment PDF · 114.6 KB ViewOpen Resolution No. 14-23 - Obsolete EquipmentDownload Resolution No. 14-23 - Obsolete Equipment

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Fiscal Impact

The project is funded by Measure B Savings Local Bond funds.

To

The Board of Education

Staff Recommendation

Approve Change Order No. 6, in the amount of ($50,000), to the Construction Contract with Zolman Construction & Development, Inc. for the District Offices & Instructional Materials Center (IMC) HVAC and Roof Replacement project.

Board Committee

Facilities and Technology Committee: May 14, 2014

Background Information

On July 19, 2011, the San Leandro Board of Education approved a list of unfunded priority projects to be paid out of Measure B savings. Included on this list was Madison Elementary School modernization, including seismic work, and ADA ramp, back-up generator, restroom for children with disabilities, and HVAC and Roof Replacement for the District Offices and the Instructional Materials Center. On October 18, 2011, the Board retained SIM Architects, Inc., to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. On April 10, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the District Offices & Instructional Materials Center (IMC) HVAC and Roof Replacement project, with (4) bids received. On April 16, 2013, the Board approved the contract with Zolman Construction & Development Inc. The lowest responsive, responsible bid at $997,000, with an additional $50,000 contract bid allowance for dry rot damage added to the base bid amount, bringing the total contract amount to $1,047,000 ($353,000 under the engineer?s estimate). On August 13, 2013, the Board approved Change Order No. 1, in the amount of $63,702, to address field conditions, including removing dry rot sections in multiple areas, decontaminating the attic space above the restroom ceilings, and removing asbestos containing materials in the District Offices. On August 20, 2013, the Board approved Change Order No. 2, in the amount of $78,035, to paint all interior drywall surfaces, per the owner?s request and architect?s instructions, as well as address additional field conditions. On September 17, 2013, the Board approved Change Order No. 3, in the amount of $5,283, to address field conditions. On October 15, 2013, the Board approved Change Order No. 4, in the amount of $5334, to address code requirements and field conditions. On December 17, 2013, Change Order No. 5, in the amount of $93,740, addressed field conditions and code requirements, added value, flexibility and function, with the largest item (Item 5.19, in the amount of $45,192) detailing costs incurred due to the District splitting the construction of the project into two phases. This Change order No. 6, in the amount of ($50,000) is the final change order and decreases the contract to approximately 18.7% by deleting the $50,000 contract allowance and not used on project. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $1,047,000 $1,047,000 0% CO #1 $63,702 $1,110,702 6% CO #2 $78,035 $1,188,737 13.5% CO #3 $5,283 $1,194,020 14% CO #4 $5,334 $1,199,354 14.5% CO #5 $93,740 $1,293,094 23.5% CO #6 -$50,000 $1,243,094 18.7% Budget Summary Madison ES District Offices & Instructional Materials Center (IMC) HVAC and Roof Replacement, Generator, SDC Restroom, Seismic & Window Project Soft Cost Budget $1,002,333 Hard Cost Budget Construction (Emer. Generator) Construction (SDC Restroom) Construction (HVAC, Roof, etc.) Construction (Seismic windows) Interim housing Construction Contingency $89,000 $0 $1,293,094 $432,425 $504,000 $13,484 Project Contingency $664 Total Project Budget $3,335,000

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Change Order No. 6 - Zolman Construction PDF · 100.2 KB ViewOpen Change Order No. 6 - Zolman ConstructionDownload Change Order No. 6 - Zolman Construction

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Fiscal Impact

None; each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2013-2014.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Associate Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?.? Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.?

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Bond Contracts $15,000 or Less Worksheet PDF · 12.2 KB ViewOpen Bond Contracts $15,000 or Less WorksheetDownload Bond Contracts $15,000 or Less Worksheet

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Acceptance of Donations for May 20, 2014

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Donations 5-20-14 PDF · 18.6 KB ViewOpen Donations 5-20-14Download Donations 5-20-14

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Fiscal Impact

$33,258.47

To

Michael McLaughlin, Ed.D

Board Committee

Facilities and Technology Committee

Background Information

Discovery Education accelerates school districts' digital transition through comprehensive standards-based content, professional development, formative assessment, and community engagement proven to positively impact student achievement. The contract provides engaging, standards-aligned rich media and our world-class content to take all K-12 students beyond the classroom. The contract includes access to the content for all SLUSD classrooms.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• Discovery Streaming Contract PDF · 58.3 KB ViewOpen Discovery Streaming ContractDownload Discovery Streaming Contract

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Fiscal Impact

Approximately $232,000 to be funded out of Special Education.

To

Michael McLaughlin, Ed.D

Minutes

The Strategic Consultation for Schools contract was pulled from this evening's agenda.

Staff Recommendation

Approve the Strategic Consultation for Schools contract to support the implementation of the Fiscal Crisis & Management Assistance Team (FCMAT) recommendations over the course of the next 18-24 month.

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

This is a contract for services to support the implementation of the FCMAT recommendations over the course of the next 18-24 months. These services include the facilitation of the Special Education Task Force that needs to be commissioned in order to improve the policies, procedures, practices and programming for special education students in the San Leandro Unified School District. These services will support the district in becoming more fiscally responsible and aligned with best practices in the area of Special Education.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• Strategic Consultation for Schools PDF · 1.6 MB ViewOpen Strategic Consultation for SchoolsDownload Strategic Consultation for Schools

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Fiscal Impact

The annual cost for the 2014-2015 school year services will be $8,626.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the contract between Administrative Software Applications, Inc. and the San Leandro Adult School.

Background Information

This contract with ASAP is for the services provided to the Adult School. The services include providing and maintaining the Adult School student attendance software/database, online student registration, online student tuition collection, and teacher contracts, plus all of the Adult School?s mandated reporting to the State and Feds. ASAP is one of the few California Department of Education approved vendors who provide this service. The Adult School has been using ASAP?s services for over twelve years. Contracting with ASAP or one of its competitors is mandated in order to continue to receive certain pots of money from the State and the Feds. An example of these pots of money that the Adult School receives is the Workforce Investment Act, Title II (WIA) federal funds which exceeds $550,000 per school year. The financial costs of this contract may be paid for out of the above WIA federal money.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• ASAP Invoices PDF · 1009.3 KB ViewOpen ASAP InvoicesDownload ASAP Invoices

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Fiscal Impact

None

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Adult School Principal Bradley Frazier briefly explained that the Adult School is currently in the process of going through the Western Association of Schools and Colleges (WASC) accreditation and as part of the accreditation process, the Adult School needed to update its mission statement, which was developed about twenty years ago and out-of-date. The process began and involved over forty adult school instructors CSEA members, noon supervisors, volunteers, and administrator. The mission statement being brought forward tonight for Board consideration has been voted on and accepted unanimously by the employees and volunteers at the Adult School. The Board then approved the approved the Adult School Mission Statement as presented.

Staff Recommendation

Approve the San Leandro Adult School Mission Statement.

Actions

Motion Approve the San Leandro Adult School Mission Statement. - Motion made by Vince J. Rosato and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

The Adult School is in the process of going through the Western Association of Schools and Colleges (WASC) accreditation. As part of the accreditation process, the adult school needed to update its mission statement. This process began several months ago and involved over forty adult school instructors, CSEA members, noon supervisors, volunteers, and administrators. The cumulative process, including everyone who wanted to provide their input and opinion even if they could not attend the meetings, ended with the attached mission statement. This mission statement has been voted on and accepted unanimously by the employees and volunteers at the adult school. The Adult School is seeking board approval of the attached mission statement.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Adult School Mission Statement PDF · 81.6 KB ViewOpen Adult School Mission StatementDownload Adult School Mission Statement

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Fiscal Impact

There is no cost to the San Leandro Adult School for partnering with the Masonic Home. The Masonic Home provides a free training facility.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Agreement Between San Leandro Adult School and the Masonic Home.

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

This agreement has been board approved in the past (August 15, 2012). At the request of the Masonic Home, we are only changing the date of the agreement, extending out two additional years from now. The Masonic Home likes to renew agreements every two years. There are no other changes to this original agreement by either party. This agreement is from the template that San Leandro Adult School has used through the years when entering a partnership with other agencies. (See attached agreement) This agreement will allow San Leandro Adult School Certified Nurse Assistant and Home Health Aide students to complete their clinical training at the Masonic Home. This training program consists of over 220 hours of study within a three month period. The clinical portion of the program consists of a minimum of 120 instructional hours taught at the Masonic Home. The remaining program hours, the theory portion, will take place at the San Leandro Adult School. The instructors for both portions, clinical and theory, are credentialed and approved through the California Department of Public Health. Perspective students would pay and register for the program through the San Leandro Adult School. At the Masonic Home, students would learn basic skills to become employed as a Certified Nurse Assistant and/or Home Health Aid. Curriculum and duties are approved by the Masonic Home, the San Leandro Adult School, and the California Department of Public Health. There is no cost for anything at the Masonic Home. The Masonic Home offers free training at their facility. The San Leandro Adult School pays the instructor. Upon completion of the program, the Masonic Home may elect to offer employment to students. During the training, the Masonic Home staff is able to critique student performance.

From

Rosanna Mucetti, Ed D., Assistant Superintendent, Educational Services

Attachments

• Masonic Home Agreement PDF · 49.5 KB ViewOpen Masonic Home AgreementDownload Masonic Home Agreement

Link to this item

Fiscal Impact

The annual cost for the 2014-2015 school year services will be less than $20,000.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the contract between Folger Graphics and the San Leandro Adult School.

Background Information

This contract with Folger Graphics is for the services provided to the Adult School. The services include printing and distributing the Adult School?s brochure twice annually in the 2014-2015 school year. Additionally, this contract is for the printed materials used for marketing and forms used by the Adult School. Adult schools are required to produce and distribute a brochure that announces classes paid for in part by State and/or Federal money. After going out for bids in prior years, Folger Graphics has continued to be the lowest cost. They are also a locally owned company. As a result, the Adult School changed from another competitor to Folger Graphics three years ago. The financial costs of this contract may be paid for out of the Adult School?s Workforce Investment Act, Title II federal money.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Link to this item

Fiscal Impact

None

To

Board of Education

Minutes

In light of this resolution proclaiming May 2014 as Foster Care Month, Trustee Prola asked that the Board receive an update presentation on the District's Foster Youth/McKinney Vento Youth. It was noted that at the request of the Board at the January 14, 2014, Board meeting, staff provided the District's Foster Youth/McKinney Vento Youth Progress report on March 11, 2014; however, that Superintendent would be happy to provide an update during his Superintendent's report at a future Board meeting. The Board then adopted Resolution #14-26 Proclaiming May 2014 Foster Care Month.

Staff Recommendation

Adopt Resolution #14-26 Proclaiming May 2014 Foster Care Month.

Actions

Motion Adopt Resolution #14-26 Proclaiming May 2014 Foster Care Month. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

May is an opportunity for each of us to reflect how we can impact the lives of almost 60,000 California youth who were placed in foster care because of abuse and/or neglect. We would like to join the Alameda County Office of Education (ACOE) in raising awareness for foster youth by adopting a resolution. Without critical resources, foster kids are a extremely high risk of becoming: homeless victims or perpetrators of violence develop addiction incarcerated chronically mentally/physically ill dependent on public assistance jobless victims of trafficking, prostitution & teen pregnancy suicidal

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution #14-26 Foster Care Month PDF · 68.1 KB ViewOpen Resolution #14-26 Foster Care MonthDownload Resolution #14-26 Foster Care Month

Link to this item

Fiscal Impact

None

To

Board of Education

Staff Recommendation

Adopt Resolution No. 14-27 Proclaiming May 2014 Labor History Month.

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

May is recognized as Labor History Month. The District would like to recognize our commitment to the protection of rights of both youth and adult workers, and commemorate the efforts made that have shape the workforce today.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution #14-27 Labor History Month PDF · 83.8 KB ViewOpen Resolution #14-27 Labor History MonthDownload Resolution #14-27 Labor History Month

Link to this item

Fiscal Impact

None

To

Board of Education

Staff Recommendation

Adopt Resolution #14-28 Proclaiming May 2014 Safe Jobs for Youth Month.

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

May is Safe Jobs for Youth Month! This annual public awareness campaign highlights the importance of preventing teen injuries on the job. The objective is to protect youth workers from injury by raising community awareness about child labor law protections and workplace health and safety issues. It is supported by the California Partnership for Young Worker Health and Safety, a statewide working group representing government agencies, educators, parents, employers, job trainers, labor unions and others.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution #14-28 May 2014 afe Jobs for Youth Month PDF · 71.5 KB ViewOpen Resolution #14-28 May 2014 afe Jobs for Youth MonthDownload Resolution #14-28 May 2014 afe Jobs for Youth Month

Link to this item

Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Contracts $5,000 or Less Worksheet - 05/20/2014 PDF · 9.7 KB ViewOpen Contracts $5,000 or Less Worksheet - 05/20/2014Download Contracts $5,000 or Less Worksheet - 05/20/2014

Link to this item

Quick Summary / Staff Recommendation

Ratify April payroll in the amount of $5,208,439.69.

Link to this item

Staff Recommendation

Approve Bill Warrants #88-50396869 - #88-50400064 in the amount of $2,570,692.11.

Attachments

• Bill Warrants PDF · 740.3 KB ViewOpen Bill WarrantsDownload Bill Warrants

Link to this item

Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for April 2014.

Attachments

• Intra-Budget Transfer PDF · 659.0 KB ViewOpen Intra-Budget TransferDownload Intra-Budget Transfer
• Intra-Budget Revision PDF · 1.1 MB ViewOpen Intra-Budget RevisionDownload Intra-Budget Revision

Link to this item

Fiscal Impact

$14,341.00 - Special Education funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve non-public school contracts as listed below for the 2013-2014 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2013-2014. Student # DOB Cost Location # 1 2/16/94 $9,751.00 Spectrum Center, Inc. (student transferred to SLUSD) # 2 8/10/02 $4,590.00 Children?s Learning Center (new placement) Total $14,341.00

From

Rosanna Mucetti, Assistant Superintendent, Educational Services

Attachments

• Spectrum Center, Inc. PDF · 124.0 KB ViewOpen Spectrum Center, Inc.Download Spectrum Center, Inc.
• Children's Learning Center PDF · 155.8 KB ViewOpen Children's Learning CenterDownload Children's Learning Center

Link to this item

Fiscal Impact

None

To

Board of Education

Minutes

In response to Trustee Rosato, it was noted that there would not be a meeting conflict with the National Night Out celebration, which is scheduled for Tuesday, August 5, 2014. The Board approved the Proposed Schedule for the 2014-2015 Board meeting, as presented.

Staff Recommendation

The Board will discuss and consider approving the proposed Schedule of Board Meetings for 2014-2015.

Actions

Motion The Board will discuss and consider approving the proposed Schedule of Board Meetings for 2014-2015. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

The Board will discuss and consider approving the proposed schedule for the Board meetings for 2014-2015.

Board Committee

Not Applicable

Policy / Code

Board By Law 9320 - Meetings and Notices

Background Information

Meetings of the Governing Board are conducted for the purpose of accomplishing district business. At the beginning of each school year, the regular board meetings need to be scheduled. The Board of Education for San Leandro Unified School District holds two regular meetings each month typically on the first and third Tuesday of each month, unless otherwise designated. Please note that the Superintendent is recommending the following exceptions: July - no meetings scheduled September - One (1) meeting September 9 - Second Tuesday - Unaudited Actuals December - Two meetings December 2 - Appointment and Oath of Office (new and re-elected Trustees) December 9 - Second Tuesday - 1st Interim and Organizational Meeting February 10 - One (1) meeting on the Second Tuesday March 10 - One (1) meeting on the Second Tuesday - 2nd Interim Special meetings will be scheduled as needed. Listed below are the Federal and District holidays are listed below and are indicated in dark green and light green respectively. The proposed Schedule of Regular Board meeting for 2014-2015 calendar is attached. Federal Holidays (Dark Green) July 4 (4th of July Holiday) September 1 (Labor Day Holiday) November 11 (Veterans' Day Holiday) November 27 (Thanksgiving Day) December 25 (Christmas Day) January 1 (New Years' Day) January 19 (Martin Luther King Jr. Day) February 16 (Presidents' Day) May 25 (Memorial Day) SCHOOL HOLIDAYS (Light Green) November 24-28 (Thanksgiving Week) December22-31; January 1-2 (Winter Recess Break) February 16-20 (Presidents' Week) April 6-10 (Spring Break)

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Proposed Schedule of Board Meetings for 2014-2015 Word · 313.4 KB Open Proposed Schedule of Board Meetings for 2014-2015Download Proposed Schedule of Board Meetings for 2014-2015

Link to this item

Fiscal Impact

The stipends for summer school positions come out of the district's summer school budget, which is part of the general fund.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the 2014 Summer School Appointments.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointments to the 2014 summer school program.

Background Information

Staff is recommending the following appointments for the 2014 summer school program: High School Principal - Guillermo Morales High School Assistant Principal - Zachary Khan Extended School Year Vice Principal - Colleen Palia, Administrative Intern - Susan Dent Teacher on Assignment - Lorena Montoya These appointees will manage the high school summer school program and the extended school year program.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Link to this item

To

Board of Education

Minutes

The Board approved the Amendment to the Joint Occupancy ease Agreement between San Leandro Unified School District and American Outdoor Advertising at the Pacific Sports Complex and Burrell Field.

Staff Recommendation

Approve the First Amendment to the Agreement with American Outdoor Advertising, which includes a final negotiated benefit, to design, permit, fund, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA. Signing of the SLUSD Board approved contract is pending approval from the State Board of Education.

Actions

Motion Approve the First Amendment to the Agreement with American Outdoor Advertising, which includes a final negotiated benefit, to design, permit, fund, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA. Signing of the SLUSD Board approved contract is pending approval from the State Board of Education. - Motion made by Jason Toro and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: April 30, 2014

Background Information

As part of our efforts to generate revenue to support the Pacific Sports Complex and Burrell Field, the San Leandro Unified School District invited the submittal of proposals from qualified parties to design, permit, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA. This project was posted to our District Web Site as the SLUSD Digital Billboards Project #2013-5. The deadline for submittal was May 24, 2013, at 3:00 P.M. and the District received one proposal from American Outdoor Advertising. On November 19, 2013, the Board of Education approved a Joint Occupancy Agreement between the District and American Outdoor Advertising at the Pacific Sports Complex and Burrell Field. The original Agreement was written taking Government Code section 17524(a), which states that the Board of Education can ?enter into a contract?, but that it shall not enter into a contract ?until the governing board has submitted the proposal to the State Board of Education (SBE) and the SBE has approved the proposal.? Subsequently, it was determined through correspondence with the Field Consultant from the California Department of Education, School Facilities and Planning Division, liaison to the State Board of Education, that State Board of Education action for the approval of a digital sign was not necessary. After review from the District?s legal counsel, counsel recommended that the District amend the previous agreement, citing the correct Government Code sections (5956, 5956.2, 5956.5), which is now in First Amendment to the Joint Occupancy Lease Agreement. American Outdoor has determined the necessary permitting requirements based on potential regulatory restrictions and is currently working on the necessary approvals. American Outdoor will be responsible for all costs incurred relative to the sign from permit fees, sign fabrication and installation, utilities, insurance and ongoing maintenance.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amendment to Joint Occupancy Lease Agreement with American Outdoor PDF · 1.3 MB ViewOpen Amendment to Joint Occupancy Lease Agreement with American OutdoorDownload Amendment to Joint Occupancy Lease Agreement with American Outdoor

Link to this item

Fiscal Impact

The fiscal impact would be beneficial. Approval of the Project will provide additional revenues for the District at a minimum of $10,000 per month.

To

Board of Education

Minutes

The Board adopted Resolution No. 14-22 Determining that Burrell Field Digital Display Sign Project is Categorically Exempt from CEQA and Approving the Project.

Staff Recommendation

Adopt Resolution No. 14-22 determining that the Burrell Field Digital Display Sign Project (?Project?) is categorically exempt from the California Environmental Quality Act (?CEQA?) as both Class 1 and Class 14 Categorical Exemptions and approving the Project.

Actions

Motion Adopt Resolution No. 14-22 determining that the Burrell Field Digital Display Sign Project (?Project?) is categorically exempt from the California Environmental Quality Act (?CEQA?) as both Class 1 and Class 14 Categorical Exemptions and approving the Project. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: April 30, 2014

Background Information

The District developed the Project, which consists of a single off-premise advertising sign and associated equipment at Burrell Field near I-880. There would be two digital displays (facing opposite directions) that would be 14 feet tall and 48 feet wide. The overall height of the sign would be up to 80 feet. The District would contract with a sign company to construct and use the sign for which rent would be paid to the District. The District published a Request for Qualifications and Proposals and held a community meeting on January 27, 2014 to inform the public about the Project. The District must comply with CEQA prior to approving the Project. District staff determined that the Project meets the definition of both the Class 1 and Class 14 Categorical Exemptions provided in CEQA Guidelines sections 15301 and 15314, respectively. District staff is not aware of unusual circumstances that would except the Project from either categorical exemption. Therefore, the Project is exempt from CEQA as set forth in the Resolution. Once a project is determined to be exempt, the project is no longer subject to either the procedural or substantive requirements of CEQA, and construction of the project can begin upon its approval. Should the Board adopt the Resolution, District staff will file a Notice of Exemption with the Alameda County Clerk.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution 14-22 - Categorically Exempt from CEQA PDF · 198.0 KB ViewOpen Resolution 14-22 - Categorically Exempt from CEQADownload Resolution 14-22 - Categorically Exempt from CEQA
• Notice of Exemption PDF · 98.8 KB ViewOpen Notice of ExemptionDownload Notice of Exemption

Link to this item

Fiscal Impact

The project will be funded by Measure B Savings Local Bond funds.

To

Board of Education

Minutes

The Board approved Amendment No. 12 to SIM Architects for Construction Administration Services for Phase II Work at the District Office (DO) Instructional Materials Center (IMC) Heating & Roofing Replacement, a Measure B Modernization Savings Project.

Staff Recommendation

Approve Amendment No. 12, in the amount of $23,220, to the Design Services Contract with SIM Architects to extend Construction Administration services for Phase II work at the District Office (DO) Instructional Materials Center (IMC) Heating & Roofing Replacement, a Measure B Modernization Savings Project.

Actions

Motion Approve Amendment No. 12, in the amount of $23,220, to the Design Services Contract with SIM Architects to extend Construction Administration services for Phase II work at the District Office (DO) Instructional Materials Center (IMC) Heating & Roofing Replacement, a Measure B Modernization Savings Project. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: May 14, 2014

Background Information

The Board of Education previously approved SIM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. Their original contract was approved by the Board on February 19, 2008, to provide renovation and upgrade design services for Wilson Elementary School. Amendment No. 1 was Board approved on June 21, 2011, to the SIM Architects agreement to provide Alameda County Health Department required upgrades to the Wilson Elementary School Kitchen. Amendment No. 2 was Board approved on October 19, 2011, for the Madison Elementary School Modernization, HVAC, Roofing, Restroom, Generator, Ramp, etc. project from Measure B Savings. Amendment No. 3 was Board approved on August 8, 2012, for the Muir Middle School and Wilson Elementary School Modernization project from Measure B Savings. Amendment No. 4 was Board approved on December 11, 2012, for the Madison Elementary School Modernization (seismic upgrades and window replacements) project funded through Measure B Savings. Amendment No. 5 was Board approved on August 13, 2013, for the Jefferson Elementary School Modernization (seismic, flooring and door scopes) project funded through Measure B Savings. Amendment No. 6 was Board approved on August 13, 2013, for the San Leandro High School Open Space Project funded through Measure B Savings. Amendment No. 7 was Board approved on August 20, 2013, and provided professional and engineering services related to the Temporary Office and Restroom Building project at the Madison Elementary School District Office/Instructional Materials Center project. Amendment No. 8 was Board approved on August 20, 2013, and provided for professional architectural and engineering services based on extensive dry rot discovery at the existing roof of the District office building at the Madison ES-District Office/Instructional Materials Center HVAC Roofing project. Amendment No. 9 was Board approved on January 14, 2014, and provided for programming and space planning services at the District Office/IMC based on permanent workstation needs for the move back; assisting with the inventory of existing and new workstations; and developing a new furniture layout plan. Amendment No. 10 was Board approved on February 4, 2014, and provided for architectural services and coordination with the Alameda County Department of Environmental Health (DEH), and the Division of the State Architect (DSA), for the repair of the existing kitchen at the Jefferson Elementary School Modernization Project. Amendment No. 11 was Board approved on March 18, 2014 , and provided the design and construction documentation for the replacement and repair of thirteen exterior gates and electrical engineering services for replacement of the existing electrical panel at the multi-purpose room stage. This Amendment No. 12 in the amount of $23,220 provides extended Construction Administration Phase services for Phase II work in the IMC building. The original project schedule was phased and extended, per the District?s request, due to interim relocation of staff in the IMC building while construction occurred in the District Office during Phase I. Phase II added 1.5 months to the original schedule of 4 months. Contract and Fee Summary Item Description of Service Fee Amount Item total Running total Initial Contract Wilson ES Heating Upgrades $203,260 $424,600 $424,600 Roofing Replacement $48,510 Classroom Paint & Lights $81,810 Restroom Renovations $91,020 Amend. #1 Kitchen Modifications Wilson ES $12,920 $12,920 $437,520 Amend. #2 Measure B Savings Mod. Madison ES $206,400 $206,400 $643,920 Amend. #3 Measure B Savings Mod. Muir MS $123,500 $156,366 $800,286 Measure B Savings Mod. Wilson ES $32,866 Amend. #4 Measure B Savings Mod. Madison ES Seismic & Windows $90,000 $90,000 $890,286 Amend. #5 Measure B Savings Mod. Jefferson ES Seismic, Flooring & Door Scopes $85,480 $85,480 $975,766 Amend. #6 Measure B Savings San Leandro High School Open Space Project $65,500 $65,500 $1,041,266 Amend. #7 Measure B Savings Madison ES/DO/IMC $15,000 $15,000 $1,056,266 Amend. #8 Measure B Savings Madison ES/DO/IMC $2,550 $2,550 $1,058,816 Amend. #9 Measure B Savings Madison ES/DO/IMC $10,000 $10,000 $1,068,816 Amend. #10 Jefferson Elementary School Modernization Project ? Kitchen Repair $9,000 $,9000 $1,077,816 Amend. #11 Jefferson Elementary School Modernization Project ? Exterior Gates and Electrical Panel $13,070 $13,070 $1,090,886 Amend. #12 Extends Construction Administration Phase services for Phase II work in the IMC building. $23,220 $23,220 $1,114,106

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amendment No. 12 - SIM Architects PDF · 162.7 KB ViewOpen Amendment No. 12 - SIM ArchitectsDownload Amendment No. 12 - SIM Architects

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Fiscal Impact

Consulting, testing and Inspection services are paid through local Measure B and Measure M Bond funds.

To

Board of Education

Minutes

The Board approved Materials Testing and Inspections Services for Measure M and Measure B Savings Projects.

Staff Recommendation

Approve the special inspection and testing services Agreement with Testing Engineers Inc. (TEI) of San Leandro, California for Measure B Savings and Measure M Projects.

Actions

Motion Approve the special inspection and testing services Agreement with Testing Engineers Inc. (TEI) of San Leandro, California for Measure B Savings and Measure M Projects. - Motion made by Diana Prola and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: May 14, 2014

Background Information

As required by building code and the Division of the State Architect (DSA), materials testing and special inspection testing help provide assurances that specified materials as provided and installed meet the design engineering and governing agency requirements as approved for construction. TEI Inspections is a local firm and has successfully completed many past projects within the District as both a consultant as well as sub-consultant. Most recently TEI worked as a sub-consultant on Measure B Projects and is highly qualified to immediately address the summer/fall 2014 Measure B Savings Projects. TEI was selected as a sub-consultant stemming from a request for qualifications (RFQ) issued and posted on the District?s website on March 11, 2011. As a result, four (4) statements of qualifications (SOQ) were received prior to the March 25, 2011 due date. Per public contract code, a qualifications based selection process was performed to select a professional consultant firm. Therefore, SOQ submissions were evaluated based upon technical engineering qualifications and local experience. Other factors considered were SOQ responsiveness, fee schedule, and geographical location of their testing lab facilities. This initial contract amount of $52,686 will be for all testing and special inspection services for Solar Project at San Leandro High School, with the budget amount for special inspection and testing determined after the projects are approved by the City and DSA. After the design is complete and during construction, it is expected that special inspection testing may be redefined as needed. Staff will then return to the Board with an Amendment for any additional cost. The language contained in the body of the contract has been previously reviewed by District?s legal counsel.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Testing Engineers, Inc. Contract PDF · 242.6 KB ViewOpen Testing Engineers, Inc. ContractDownload Testing Engineers, Inc. Contract

Link to this item

To

Board of Education

Minutes

The Board adopted Resolution No. 14-24 to Becfome4 Subject to California Uniform Public Construction Costs Accounting Act (CUPCCA) Procedures.

Staff Recommendation

Adopt Resolution No. 14-24 to Become Subject to California Uniform Public Cost Accounting Procedures

Actions

Motion Adopt Resolution No. 14-24 to Become Subject to California Uniform Public Cost Accounting Procedures - Motion made by Ron Carey and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology: May 14, 2014

Background Information

Public Contract Code section 22000 et seq., the California Uniform Public Construction Cost Accounting Act (?Act?), establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (?informal bidding?) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, 1. No bids are required for projects of $45,000 or less Employees may be used for the projects Allows for negotiated contracts Purchase Orders may be used 2. Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3. Formal bidding procedures are required on projects of more than $175,000

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution No. 14-24 - CUPCCAA PDF · 193.6 KB ViewOpen Resolution No. 14-24 - CUPCCAADownload Resolution No. 14-24 - CUPCCAA

Link to this item

Fiscal Impact

Design services paid through the local Measure B Bond.

To

Board of Education

Minutes

The Board approved Classroom Electrical Design Services Contact with American Consulting Engineers Electrical, Inc., Funded Through Measure B.

Staff Recommendation

Approve the classroom electrical design services contract with American Consulting Engineers Electrical, Inc., in the amount of $176,460, funded through the local Measure B Bond.

Actions

Motion Approve the classroom electrical design services contract with American Consulting Engineers Electrical, Inc., in the amount of $176,460, funded through the local Measure B Bond. - Motion made by Corina N. Lopez and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities & Technology Committee May 14, 2014

Background Information

Measure B, the general obligation bond passed by voters in 2006, provides modernization throughout the district. Currently, classrooms at twelve school sites do not have the infrastructure in place to support the district?s technology goals. Attached is a proposal for electrical design services and construction administration services for dedicated circuits for charging stations at twelve school sites, including schematic design, design documents and DSA close-outs. Breakdown for Electrical Services fee are as follows: Schematic Design $ 43,215 Design Documents $ 77,787 Construction Administration $ 43,215 DSA Close-outs $ 8,643 $172,860 Plus expense and Reimbursable for each School site ($300X12) $ 3,600 Total Fee $176,460

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Proposal from American Consulting Engineers Electrical, Inc. PDF · 236.6 KB ViewOpen Proposal from American Consulting Engineers Electrical, Inc.Download Proposal from American Consulting Engineers Electrical, Inc.

Link to this item

Fiscal Impact

Cost: $55,000 per year to be fund from the General Fund Term: 5-year lease Access to all City Hall Conference Rooms

To

Board of Education

Minutes

Superintendent McLaughlin reminded the Board that at the May 6, 2014, Board, the Board directed him to move forward with the procurement of the vacant office space at the City Hall Building. He said that after several discussions with staff, the first step of the process would be to enter into an agreement and then relocate Cabinet and some District Office staff to the downtown location that will provide a centralized location for parents and community members to access services, provide greater access to visit school sites, and an opportunity to build a stronger relationship with the City and the District. By vacating the current location, the District can begin the process of renovating the current space to accommodate special education programs that are currently being outsourced, which will provide a local option for our special education students and provide a lower costs per student to the school district, thus saving money. The District, then, will look at moving Student Services/Special Ed into the San Leandro Adult School space on Bancroft once the Adult School has relocated to the Adult School building at the Muir Middle School site. The Superintendent also noted that he has spoken to the City Manager regarding signage on East 14th Street. Responding to Trustee L?pez regarding formalizing parking guidelines for District employees so the overflow doesn't encroach into the neighborhood, the Superintendent said that for the most part there is plenty of parking available on both sides of the City Hall unless there is a something special taking place during the day. The Board then approved the Lease Agreement between San Leandro Unified School District and the City of San Leandro for Rental Space at the San Leandro City Hall.

Staff Recommendation

Approve the Lease Agreement between San Leandro Unified School District and the City of San Leandro for Rental Space at the San Leandro City Hall, 835 E. 14th Street, for district office use.

Actions

Motion Approve the Lease Agreement between San Leandro Unified School District and the City of San Leandro for Rental Space at the San Leandro City Hall, 835 E. 14th Street, for district office use. - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

At the May 6, 2014, Board meeting, the Superintendent asked the Board for direction to move forward with the procurement of the vacant office space at the City Hall Building 835 E. 14th Street, for District Office use. The Superintendent explained that District has the unique opportunity to move the majority of its services for the public to a downtown location. The City of San Leandro has offered an office space, located across the hall from the Mayor?s Office, to be leased by the San Leandro Unified School District. The new location will provide the following positives: Centralized location for parents and community members to access services. Centralize location provides greater access for district office employees to visit school sites. Opportunity to build stronger relationships with the City of San Leandro and the San Leandro Police Department. By vacating the current location, the San Leandro Unified School District can begin the process of renovating the current space to accommodate special education programs that are currently being outsourced. This new space can provide a local option for our special education students and provide a lower cost per student to the school district, thus, saving money. The new location will not provide: *The new space is not large enough to house all of our departments that are currently in the district office. *The district office will look to move other departments to our San Leandro Adult School space on Bancroft Avenue across from the San Leandro High School. At the the conclusion of the meeting, the Board directed the Superintendent to continue exploring the cost and benefit of such a move, and bring it back to the Board at a future meeting. Tonight, the Superintendent is asking that the Board considered entering into a Lease Agreement with the City of San Leandro for office space at the City Hall Building, 835 E. 14th Street, for District Office use.

From

Mike McLaughlin, Ed. D., Superintendent

Attachments

• Lease Agreement with the City of San Leandro PDF · 168.0 KB ViewOpen Lease Agreement with the City of San LeandroDownload Lease Agreement with the City of San Leandro

Link to this item

Fiscal Impact

A reduction in utility costs will occur when the district office is closed. Additionally, it will encourage some employees to use their accrued vacation time thus reducing the district?s vacation liability.

To

Dr. Michael McLaughlin Superintendent

Minutes

With regards to employees choosing to work their normal hours for the four-day workweek and use accrued vacation time on the fifth day, Superintendent McLaughlin said there is a process in place that addresses that. With that, the Board Adopted Resolution No. 14-25 Establishment of a Four-Consecutive-Day Workweek for the Period of June 16, 2014, through August 8, 2014.

Actions

Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Adopt Resolution 14-25 Establishment of a Four-Consecutive-Day Workweek for the period of June 16, 2014, through August 8, 2014.

Board Committee

Not applicable.

Policy / Code

Section 45132 of the California Education Code.

Background Information

Since the 2010-11 school year the SLUSD District Office has implemented a four consecutive day workweek schedule during the summer recess period when most of our schools are closed. This year staff is recommending that the school board approve a resolution authorizing a four consecutive day workweek schedule for the period of June 16, 2014, through August 8, 2014, with the exception of the week of June 30 - July 4, 2014, which will be a regular workweek due to the Fourth of July Holiday. The following benefits are associated with this schedule: 1) It will reduce cost to the District in that utilities will only be used four days of the week instead of five days of the week; 2) It will provide an additional opportunity for employees to use accrued vacation time during a day when the district office is closed; and 3) It will provide a savings to our employees in that they will only have to provide transportation to work on a four day per week basis instead of five days per week. CSEA has signed a memorandum of understanding supporting the four consecutive workweek schedule described above.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Resolution 14-25 Establishing a Four Day Workweek Schedule During the 2014 Summer Recess PDF · 875.3 KB ViewOpen Resolution 14-25 Establishing a Four Day Workweek Schedule During the 2014 Summer RecessDownload Resolution 14-25 Establishing a Four Day Workweek Schedule During the 2014 Summer Recess

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Fiscal Impact

This position will be funded from the district's supplemental/concentration grant and will be aligned with management positions on the existing certificated management salary schedule.

To

Dr. Michael McLaughlin Superintendent

Minutes

Prior to taking action, Assistant Superintendent John Thompson, Ed.D., explained that staff is asking that the Board approve the revised job description, stating that the only change is the job title, adding that copies were also made available to the public. The Board approved the Job Description and Position of the District Multimedia Manager with the noted job title change to District Librarian and Multimedia Manager .

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Not Present Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the job description and position for the district multimedia manager.

Policy / Code

Not applicable

From

Dr. John Thompson Assistant Superintendent

Attachments

• Job Description and Position for District Multimedia Manager PDF · 92.6 KB ViewOpen Job Description and Position for District Multimedia ManagerDownload Job Description and Position for District Multimedia Manager

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To

The Board of Education

Minutes

Superintendent McLaughlin reported that he met with the San Leandro High School graphic class on April 28 regarding options for creating a new District logo, noting that they were excited and he hopes to have some options to bring back to the next Board meeting.

Staff Recommendation

The Superintendent will provide an update on his visit to the San Leandro Graphics class on April 28, regarding the branding of the District logo.

From

Mike McLaughlin, Ed.D., Superintendent

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To

The Board of Education

Minutes

Assistant Superintendent Dr. Rosanna Mucetti will be bringing this policy to the Board Policy Committee for review and then on to a future Board meeting for consideration.

Staff Recommendation

The Superintendent will provide an update on the Transgender Law Policy.

From

Mike McLaughlin, Ed.D., Superintendent

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Minutes

Miscellaneous receipts in the amount of $17,309,478.69 have been deposited in the Treasury of Alameda County.

Staff Recommendation

Miscellaneous Receipts in the amount of $17,309,478.69.

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Fiscal Impact

Non Applicable

To

Board of Education

Minutes

Trustee L?pez asked for consensus to have staff explore looking into a process for hiring an internal facility manager for the remainder of the year. Trustee Prola reminded the Board that when the meeting is adjourned in memory of someone, they agreed that a note would be sent to the family. She asked that President James send a note to the family of Brittney Silva, the San Leandro High School senior, who tragically passed away on Monday, May 19.

Staff Recommendation

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.

Board Committee

Non Applicable

Policy / Code

Board Bylaws

Background Information

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Board of Education Consensus Requests Summary Spreadsheet 052014 PDF · 51.7 KB ViewOpen Board of Education Consensus Requests Summary Spreadsheet 052014Download Board of Education Consensus Requests Summary Spreadsheet 052014

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Minutes

Special Board Meeting - Wednesday, May 28, 2014 - City Council Chambers Regular Board Meeting - June 3, 2014 Cancelled Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014 - City Council Chambers

Quick Summary / Staff Recommendation

Special Board Meeting - Wednesday, May 28, 2014 - City Council Chambers Regular Board Meeting - June 3, 2014 Cancelled Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014 - City Council Chambers

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Minutes

The meeting was adjourned at 10:00 p.m., in memory of San Leandro High School senior Brittany Silva, who tragically passed away on Monday, May 19, 2014. President James will send a note, on behalf of the Board, to the family.

Actions

Motion - Motion made by Diana Prola and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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