Regular Board Meeting

Quick Summary / Staff Recommendation

Pursuant to Government Code Section 54954 et seq. and 54956.95. Personal injury claim filed by Jane Doe 1 and Jane Doe 2 against San Leandro Unified School District.

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Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

Prior to approving the agenda, President James asked that the Certificates of Commendation be the first presentation, and that the following items be pulled: 12d - Occupancy Lease Agreement between an Leandro Unified School District and American Outdoor Advertising at the Pacific Sports Complex and Burrell Field 12e - Adopt Resolution No. 14-22 Determining that Burrell Field Digital Display Sign Project is Categorically Exempt from CEQA and Approving the Project The Board approved the agenda for the Regular Board meeting held on May 6, 2014, as amended.

Staff Recommendation

Approve the agenda for the Regular Meeting held on May 6, 2014.

Actions

Motion Approve the agenda for the Regular Meeting held on May 6, 2014. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

The Board of Education, Superintendent Mike McLaughlin, Ed.D., and Victoria Forrester, Director, Student Support Services, Special Education & Community Wellness, presented Certificates of Commendation to the following special educators who were chosen to receive the "2014 Community Advisory Committee (CAC) Excellence in Special Education Award" because of their outstanding efforts and interest in the welfare and education of our students with special needs in the Mid Alameda County SELPA. The 2014 San Leandro Unified honorees are: Sarah Bollinger, Resource Specialist at Roosevelt Elementary School Jeffery Lehton, SDC Teacher at Roosevelt Elementary School Larry Winfield, SDC Teacher at Monroe Elementary School

Quick Summary / Staff Recommendation

The Board of Education and Superintendent will present Certificates of Commendation to the following special educators who were chosen to receive the "2014 Community Advisory Committee (CAC) Excellence in Special Education Award" because of their outstanding efforts and interest in the welfare and education of our students with special needs in the Mid Alameda County SELPA.The 2014 San Leandro Unified honorees are: Sarah Bollinger, Resource Specialist at Roosevelt Elementary School Jeffery Lehton, SDC Teacher at Roosevelt Elementary School Larry Winfield, SDC Teacher at Monroe Elementary School

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Minutes

Jon Armstrong from KNN Public Finance, gave a presentation on Qualified Zone Academy Bonds (QZAB) Program financing. Walking the Board through how the QZAB works, Mr. Armstrong said that in order to take advantage of the program, the District must qualify and receive authorization from the State. The District then issues QZAB's, with investors giving money to the District. The IRS gives the investor annual income tax credit, which constitutes the bulk of yield to the investor. The District then repays the original amount borrowed plus low supplemental interest to investor. Qualifications include: 35% of students at site qualify for free & reduced lunches Bancroft and John Muir Middle Schools and San Leandro High School each qualify 10% contribution from private sector partners The District has applied for $5 million in QZAB financing and OSIsoft and Lit San Leandro are generously providing the 10% contribution needed "Academy" or similar program The District's S.T.E.A.M (Science, Technology, Engineering, Arts and Mathematics) Academy has been approved by the Board, and by the State for QZAB financing. One Academy can operate on multiple campuses Proceeds from the QZAB will pay for some technology and certain Measure B Projects. This will free up Measure B funds to pay for other technology projects, which is allowable under bond language. The loan will be paid back from savings realized through the Measure M solar projects. Mr. Armstrong also noted that QZAB's are paid for by the District and repaid with savings, and not a tax levied to taxpayers, as in General Obligation Bonds. The Board thanked Mr. Armstrong for the presentation. Questions and comments raised by the Board included approval and timeline around the implementation of the S.T.E.A.M. Academy, how the energy savings is calculated, and how projects at the sites are identified. The Board also thanked OSIsoft and Lit San Leandro for their 10% contribution needed so that the District can obtain this bond.

Quick Summary / Staff Recommendation

Jon Armstrong from KNN Public Finance, will do a presentation on Qualified Zone Academy Program (QZAB) financing. The presentation will be followed by an action item adopting a resolution authorizing the execution of lease financing documents to finance a QZAB program and approving related documents and actions.

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Minutes

Chief Executive Officer T.W. "Rick" Richards provided the Board with an update on the activities and accomplishments of the Foundation. Mr. Richards presentation included a brief video that featured musicians Lenny Williams, Pete Escovedo and Rene Escovedo, and SLUSD Music Department Chair Janet Beck and others talking about the importance of music programs in the school. The testimonials were accompanied by photos and videos of San Leandro student musicians performing. Mr. Richards explained that since 2004, the Keep Music Rockin' Foundation has: Purchased instruments & equipment Repaired instruments (57 pianos - Sherman Clay) Purchase classroom supplies Established a central supply Arranged for instrument donations Enhanced the students learning experiences Established a volunteer intern program. In addition, the Keep Music Rockin' Foundation has two signature fundraisers each year: The Lenny Williams Golf Classic in July, and Holidays with Lenny Williams in December. Following the presentation, the Board thanked Mr. Richards for keeping the arts alive, for what he brings to our community, and the enrichment that it has brought the District. Superintendent McLaughlin, said it was a pleasure to work with Mr. Richards and recognized his wife, Pamela, reiterating how the District is going to be stepping up more with the new funding so that the District has sustainable programs. The Superintendent said he was looking forward to working with Mr. Richards in the future.

Quick Summary / Staff Recommendation

Chief Executive Officer T.W. "Rick" Richards will be providing the Board with an update on the activities and accomplishments of the Foundation.

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To

Michael McLaughlin, Ed.D, Superintendent

Minutes

In September 2013, the San Leandro Unified School District and the Fiscal Crisis and Management Assistance Team (FCMAT) entered into an agreement for a special education review. Specifically, the agreement stated that FCMAT would perform the following: Analyze the District?s special education encroachment on the general fund for the 2011-12 and 2012-13 fiscal years and make recommendations for greater efficiency. Provide an analysis of staffing ratios for all special education certificated and classified staff positions using requirements for mandated services and statewide guidelines. Review special education transportation including routing, scheduling, operations, staffing and the role of the IEP, and determine how costs could be reduced. Analyze current special education programs and services and determine if a full range of services are provided consistent with federal and state law. Determine if the District over-identifies students for special education, and assess the identification rates of preschool students transitioning into the district. Examine the use of 1-to-1 instructional aides and the procedures for identification, placement and fading and make recommendations to improve efficiency. Examine the costs of nonpublic school placements and the use of nonpublic agencies and make recommendations for greater efficiency, if needed. FCMAT visited the District on February 11-14, 2014, to conduct interviews, collect data and review documents. William P. Gillaspie, Ed.D., FCMAT Deputy Administrative Officer, and Jo-Ann Murphy, FCMAT Consultant, presented to the Board the study team's findings and recommendations in the above areas of review. FCMAT appreciated the opportunity to serve the San Leandro Unified School District, and extended thanks to all the staff for their assistance during fieldwork and recommendations. Below are a few key findings under the areas of study: Fiscal Statewide average district contribution from the general fund is 32% including transportation SLUSD's general fund contribution in 2011-12 was 29.45%, and is expected to increase in 2013-14 to 35.4% The growth of expenditures was caused by Decreasing revenues in the amount of $420,164 Cost of special education programs that exceed statutory requirements by $1,032,254 Program Delivery Special education teachers do not have access to CORE curriculum and classroom technology commensurate with general education student Lack of training in the use of standards Lack of comprehensive early identification program for preschool Insufficient programs to address the transition of mental health services to the local level Outdated program options that do not reflect exemplary practice in California School Districts Outdated and limited services available to meet student needs Staffing Lack of effective caseload management for all staffing leads to inefficiency and impacts overall position control Overstaffing in RSP at the middle and high school level ($161,860) Staffing RSP instructional aide support at double the statutory requirements at an additional cost of $446,114 Mild/Moderate SDC classes within industry standards; but Moderate/Server SDC classes within industry standard for students but exceed instructional aide support levels ($262,420) Nonpublic Schools and Agencies Procedural issues related to contract development for Nonpublic Schools and Agencies Students referred by the schools were placed by the director IEPs for Nonpublic School students do not contain a transition plan Lack of alternative options in the district for Nonpublic School placements Lack of district program options combined with increased usage of nonpublic agencies increases special education costs Transportation 18.7% of the special education population receive transportation as a related service on the IEP (average is 10%) District revenue for transportation is $254,232; the district has budgeted $871,904 for 2013-14 Contracts and agreements with South County Transportation Group should be reviewed by participating members The Board thanked Dr. McLaughlin for inviting FCMAT to conduct this study and thanked the presenters for the report. The Board was very appreciative of the new staff that is in place, making this a less adversarial process and a more collaborative process with our parents. Comments and concerns from the Board focused on over-identification and how those numbers effect our students of color; transportation pick-up/drop-off issues, and transportation costs; and preschool identification, which was addressed by staff. Superintendent McLaughlin thanked the team and appreciated their help. He further explained that this report gives us some baseline data, stressing that "this is not an attempt to go after our personnel - we have good teachers, aides, and administrators; however as leaders, we have failed on some level to make sure that we are providing training, and have proper policies in place for them to follow." He hoped that the District will work together to make this a good Special Education Department. PUBLIC COMMENT Carol Delton, Co-Chair, Special Education Department at San Leandro High School, appreciated the report; however, was disappointed that the full FCMAT report was not made available to the public before the meeting. She is looking forward to reviewing the recommendations, as the department wants to work in a collaborative way to create the best situation for all of our students. At the conclusion of Public Comments, the Board took a break at 8:49 p.m. reconvened Open Session at 9:00 p.m.

Quick Summary / Staff Recommendation

In September 2013, the San Leandro Unified School District and the Fiscal Crisis and Management Assistance Team (FCMAT) entered into an agreement for a special education review. Specifically, the agreement stated that FCMAT would perform the following: 1. Analyze the district?s special education encroachment on the general fund for the 2011-12 and 2012-13 fiscal years and make recommendations for greater efficiency. 2. Provide an analysis of staffing ratios for all special education certificated and classified staff positions using requirements for mandated services and statewide guidelines. 3. Review special education transportation including routing, scheduling, operations, staffing and the role of the IEP, and determine how costs could be reduced. 4. Analyze current special education programs and services and determine if a full range of services are provided consistent with federal and state law. 5. Determine if the district over-identifies students for special education, and assess the identification rates of preschool students transitioning into the district. 6. Examine the use of 1-to-1 instructional aides and the procedures for identification, placement and fading and make recommendations to improve efficiency. 7. Examine the costs of nonpublic school placements and the use of nonpublic agencies and make recommendations for greater efficiency, if needed. This final report contains the study team?s findings and recommendations in the above areas of review. FCMAT appreciates the opportunity to serve the San Leandro Unified School District, and extends thanks to all the staff for their assistance during fieldwork.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

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Minutes

Trustee Rosato reported receipt of the following emails from April 22, 2014, to May 5, 2014: From Carol Alvarez regarding "Parent Bulletin"; from Robin Michel regarding "Bond Measures Update: Spring"; from Mary Patterson regarding "Classified Vacancy"; from Victoria Forrester regarding "Congratulations"; from John Thompson regarding "New Administrative Appointments"; from Mary Patterson regarding "Resolutions Employees' Week"; from Robin Michel regarding "Teachers: Free Ticket to "The Wiz", May 9"; from John Thompson regarding "One More Appointment"; from Robin Michel regarding "Upcoming Full Closures at Marina Blvd. Overcrossing"; from Elaine Tesorero regarding "Staff Bulletin April 28, 2014-May 2, 2014"; from Patrick Gannon regarding "ACOE News"; from Robin Michel regarding "School Board Highlights, April 22, 2014"; from Mary Patterson regarding "Classified Vacancies"; from Suhki Kharia regarding "F and T Committee Meeting, April 30, 2014"; from Mary Patterson regarding "Class Management Vacancy"; from Mike Katz regarding " Google Ends "Creepy" Practice of Scanning Gmail Apps"; from Donna McBride regarding "Wilson Dolphin News"; from Mary Patterson regarding "Admin Vacancy"; from Ebado Ismail regarding "May 20143 Bancroft Banner Newsletter"; from Veronica Sanchez regarding "Garfield Newsletter May 2"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Cristina Fuentes regarding "Wildcat Press, April 30, 2014"; from Keep the Music Rockin' regarding "Lenny Williams Golf Classic"; from Mike McMahon regarding "BTSA Funds and Newark USD"; and from Elaine Tesorero regarding "Staff Bulletin May 5, 2014 - May 9, 2014."

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Minutes

Student Board Member Ellie Erickson updated the Board on activities at the San Leandro High School campus and the Fred T. Korematsu campus. Highlights included: San Leandro High School's production of " The Wiz " is underway. The next performances will be May 9 & 10 at 8:00 p.m. and May 11 at 2:00 p.m. Spirit Week was very successful! Seniors who have completed 50 hours of community service this year will receive a "Senior Service Cord' and special recognition at graduation. So far they have received 30 forms and 75 cords have been ordered Season of Service, Period of Peace concluded its season with the first community assembly, which was very successful May 1, was Decision Day for college. Seniors celebrated with an Ice Cream Social at Lordes Ice Cream Parlor May 23 is the Junior/Senior Prom at the Metreon May 29 will be a Rally May 15 is the Higher Education Week College Fair. Sophomores and juniors have an opportunity to meet representatives from universities, state, community and private colleges The Social Justice Academy's Peace in the Streets panel discussion will be May 14, 2014, 6:00 p.m. Ms. Erickson concluded her report by saying that the School Site Council is concerned about their roll for next year. In addition, when asked by Trustee Prola where she would be going to college, Ms. Erickson said, "Cal Poly, San Luis Obispo."

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Minutes

Carol Alvarez, California School Employees' Association (CSEA) shared that CSEA is continuing to work very hard supporting our students, teachers, and administrators. She noted that while that the unit had a good financial year, they would like to see the elementary libraries reopened and staffed, office clerk hours restored and increased, and other positions restored, to full time, if possible. She also stressed the importance of keeping CSEA members in the loop as the District moves ahead with the the sweeping educational changes that are being made by the state, "so they don't feel like they are forgotten." San Leandro Teachers' Association (SLTA) President Jon Sherr, thanked Ms. Alvarez for coming and reminded the Board of the hard and vital work that CSEA does to support our students and teachers. He also mentioned that as the District moves forward with the FCMAT recommendations, all of the Special Ed. staff is involved in the process of improving the program. He updated the Board on union activities: They finalized the District calendar with the District The suspension reporting process has been implemented, reporting that it is very accessible, teacher-friendly, complies with Ed. Code 49079, and is a tool for the safety of our kids and schools in general Nominations for the CTE steward rep candidates have concluded. The elections will be held next week at the sites Looking forward to the second LCAP Design meeting on May 9 They have been working with the District to clarify the process for applying for a place in the 5-year Evaluation Cycle SLTA members Anita Waldron, Tracey Levy, and Mark Hamilton will be representing SLTA at the NEA Representative Assembly, July 1-6, in Denver, noting that it has been said that this is the largest democratic assembly in the world, with over 10,000 voting delegates SLTA looks forward to the first bargaining date with the District on May 20

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Minutes

Superintendent Dr. Mike McLaughlin thanked all the bargaining units, parents, and other staff who sat on all the numerous interview panels this spring, and hoped that they left knowing that this was a good process, that we are vetting out candidates in the proper way. He also recognized the Human Resource Department for scheduling the interviews and Ruben Aurelio for his assistance. He acknowledged the District's Curriculum & Instruction, and Business Departments for working together on the new budgets, and how this process will lay the groundwork for the building of the future budget. The Superintendent attend the Memorial Bench Dedication Ceremony for Joe Collier on May 3, and thanked Trustee Prola and District staff for their work on this very special event. Dr. Mucetti and he met with Alameda Health on Monday to clarify some issues so we can move forward with the Health and Wellness Center. The meeting was very productive and they will be putting together an action plan that reflects the needs discussed and will be presenting it to the Board, Supervisor Wilma Chan and to other interested stakeholders. He attended his first Season of Service Period of Peace end of the season community ceremon y and was very impressed with our youth. The LCAP Design Team is doing an excellent job and moving forward. The Superintendent recognized Dr. Mucetti and her staff, adding that the surveys received has given the Distract a broader view of its needs. The Superintendent addressed the delivery of the FCMAT Study Report explaining that it's the school board that commissions the report, so the report goes to the Board first, then it is posted on the District website and is accessible to the public. The Superintendent recognized OSIsoft President Dr. Kennedy for their contribution to the QZAB program, recognizing that the rapid pace can cause frustration for staff; however, "he is proud of the staff because change isn't always easy," and once the infrastructure is in place, there will be training so that the District will be be successful.

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Minutes

Trustee Prola reported that the Facilities and Technology Committee met on April 30, 2014, and discussed Amendment No. 4 to the contract for the Burrell Field and Pacific Sports Complex project, which is on the agenda tonight for Board consideration. They also discussed the digital sign agreement, and the interviews of firms for the Proposition 39 short list, adding that Trustee L?pez has agreed to sit on the interview panel. Trustee Prola mentioned that the memorial bench for Joe Collier has been installed and the family and friends came and said it was beautiful. She thanked Greg Dyer and the Maintenance Department.

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Minutes

Trustee Toro reported that the Eden Area Regional Occupational Program Governing Board met on May 1, 2014. He spoke about the importance of encouraging Sacramento to preserve funding for this critically important program, which provides career and college readiness technical education, reiterating, that "Once you dismantle a program, there is no way to put it back together," adding the Eden ROP is looking at alternative funding sources and programs tailored for adults to bring in revenue. He also reported that ROP should receive funding confirmation on the Pathways Grant by May 28, 2014.

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Actions

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Attachments

• April 22, 2014, Regular Board Meeting Minutes PDF · 177.2 KB ViewOpen April 22, 2014, Regular Board Meeting MinutesDownload April 22, 2014, Regular Board Meeting Minutes

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Attachments

• Certificated Personnel Report PDF · 118.3 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report
• Classified Personnel Report PDF · 14.1 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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To

Board of Education

Staff Recommendation

Approve the Designation of School Representatives to the California Interscholastic Federation League (CIF) for 2014-2015 School Year.

Board Committee

Non Applicable

Policy / Code

Ed. Code 33353 (a)(1) CIF Constitution, Article 2, Section 25, pg. 16

Background Information

Representatives to the California Interscholastic Federation (CIF) League must be designated and approved by the Board each year to be able to vote on matters concerning their league and section. If the CIF Section Office does not receive this form by the deadline of June 24, 2014, our voting privileges will be suspended for the 2014-2015 school year. In the past, the representatives designated representatives have been the principal, and the two athletic director. San Leandro High School Representatives to the CIF League for 2014-2015 will be: Principal (TBD) Jerome Manos, Athletic Director Jeanette Wood, Athletic Director

From

Mike McLaughlin, Ed.D.

Attachments

• 2014-2015 Designation of CIF Representative to League PDF · 58.9 KB ViewOpen 2014-2015 Designation of CIF Representative to LeagueDownload 2014-2015 Designation of CIF Representative to League

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To

Board of Education

Staff Recommendation

Adopt Resolution #14-21 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution No. 14-21 - Obsolete Equipment PDF · 1.1 MB ViewOpen Resolution No. 14-21 - Obsolete EquipmentDownload Resolution No. 14-21 - Obsolete Equipment

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Contract $5,000 or Less Worksheet PDF · 12.2 KB ViewOpen Contract $5,000 or Less WorksheetDownload Contract $5,000 or Less Worksheet

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Fiscal Impact

No fiscal impact to the District. Parents will be charged the same fee of $1.95 per transaction.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the agreement with Heartland School Solutions to implement the payment processing system of Heartland School Solutions.

Background Information

The Board approved a new point of sale software, NutriKIDS, on March 18, 2014. Prior to that, the Food and Nutrition Services Department utilized the software called WebSMARTT. Since the company that the District has a contract with, Heartland, migrated to NutriKIDS as their new software nationwide, the department decided it was a time to switch to a much superior product. During this transition, the online payment solution for pre-funding student nutrition accounts (parents who prepay for their kids? nutrition accounts) will have to be switched as well and involve a new payment processor. Currently, Pay Pros, Inc. processes and settles all online credit card transactions. With the migration to the new software NutriKIDs, a new processor will take over. The new processor is Heartland Payment Systems, the parent company of Heartland School Solutions. It is recommended that the Board approve the migration from Pay Pros, Inc. to Heartland Payment Systems. There is no cost to the District. Parents will continue to be assessed a $1.95 per transaction.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Summary of Contract PDF · 416.8 KB ViewOpen Summary of ContractDownload Summary of Contract

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To

Dr. Michael McLaughlin Superintendent

Quick Summary / Staff Recommendation

Approve the salary schedules capturing previously approved compensation increases for our employee groups.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

Earlier in the 2013-14 school year, the Board of Education reached agreements with all of our bargaining groups and our unrepresented employee groups. These agreements included compensation increases and were approved during regular board meetings. The attached salary schedules reflect the compensation increases that were approved in these agreements.

From

Dr. John Thompson Assistant Superintendent

Attachments

• 2013-14 Salary Schedules for All Employee Groups PDF · 4.7 MB ViewOpen 2013-14 Salary Schedules for All Employee GroupsDownload 2013-14 Salary Schedules for All Employee Groups

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Fiscal Impact

$9,900.00 from Microsoft Voucher funds

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve License Users Agreement with Synergyse Training, Inc.

Background Information

Synergyse is an interactive training system for Google Apps that is scalable and becomes part of the users Google interface. It's an easy way for businesses and schools to improve productivity with user-friendly, guided instruction inside Google Apps. Synergyse also allows school districts to distribute their own training videos across departments, such as anti-bullying videos, videos that are required to be viewed for groups of personnel or professional development.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Synergyse Agreement PDF · 216.9 KB ViewOpen Synergyse AgreementDownload Synergyse Agreement
• Synergyse Quote PDF · 23.6 KB ViewOpen Synergyse QuoteDownload Synergyse Quote

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Fiscal Impact

$23,081.34 from Microsoft Voucher funds

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Renaissance Learning Software for STAR Reading and STAR Math Assessment

Background Information

Star assessments are taken on a computer and provide the most valid, reliable, actionable data in the least amount of testing time--usually 20 minutes or less. That enables classroom to focus on individualizing instruction to accelerate learning for all students and inform student placement.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Renaissance Learning1 PDF · 122.9 KB ViewOpen Renaissance Learning1Download Renaissance Learning1
• Renaissance Learning2 PDF · 76.4 KB ViewOpen Renaissance Learning2Download Renaissance Learning2

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Fiscal Impact

$5,737.50 - Special Education funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve non-public school contract as listed above for the 2013-2014 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

Non-public school contracts for the school year 2013-2014. Student # DOB Cost Location # 1 11/23/97 $5,737.50 Spectrum Center, Inc. (addendum to add 1:1 Aide) Total $5,737.50

From

Rosanna Mucetti, Assistant Superintendent, Educational Services

Attachments

• Spectrum Center, Inc. PDF · 39.8 KB ViewOpen Spectrum Center, Inc.Download Spectrum Center, Inc.

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To

Dr. Michael McLaughlin Superintendent

Quick Summary / Staff Recommendation

Approve the school calendar and work year calendars for the 2014-15 school year.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

Attached to this agenda item is the recommended school calendar for the 2014-15 school year as well as the work year calendars for all employee groups.

From

Dr. John Thompson Assistant Superintendent

Attachments

• 2014-15 Calendars PDF · 3.6 MB ViewOpen 2014-15 CalendarsDownload 2014-15 Calendars

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To

Board of Education

Minutes

The Board approved to Amend the 2013-2014 Board Meeting Calendar as presented.

Staff Recommendation

Approve Superintendent Mike McLaughlin's recommendation to cancel the June 3 Regular Board Meeting, and making June 17, 2014, and June 24, 2014, the two Regular Board meetings. The revised Board meeting calendar is attached.

Actions

Motion Approve Superintendent Mike McLaughlin's recommendation to cancel the June 3 Regular Board Meeting, and making June 17, 2014, and June 24, 2014, the two Regular Board meetings. The revised Board meeting calendar is attached. - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Background Information

The Board of Education for San Leandro Unified School District holds two regular meetings each month typically on the first and third Tuesday each month. As part of the budget development timeline, districts are required to submit an adopted budget to the Alameda County Office of Education before June 30, 2014. The adopted budget will include fiscal years 2014-2015, 2015-2016 and 2016-2017. In order to adopt the fiscal year 2014-15 budget and Local Control Funding Formula (LCFF), districts are required to develop the Local Control Accountability Plan (LCAP). The District Budget Development Timeline has to be in alignment with the LCAP process. Currently there are three Board meetings scheduled for June 2014. Because the LCAP plan will not be ready by the June 3 Board meeting and to keep the number of meetings to two each month, the Superintendent is recommending canceling the June 3, 2014, Regular Board meeting, with the two remaining Regular Board meetings being June 17 and June 24 (for the Adoption Budget). The revised Board meeting calendar is attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Revised Schedule of Board Meetings 2013-2014 PDF · 52.9 KB ViewOpen Revised Schedule of Board Meetings 2013-2014Download Revised Schedule of Board Meetings 2013-2014

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Fiscal Impact

The not-to-exceed $5,150,000 financing lease payments are general fund obligations of the District which the District will be obligated to appropriate annually, projected to be more than offset each year from solar project reductions in District?s PG & E energy bills.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board adopted Resolution No. 14-20 Authorizing Execution Of Financing Documents To Finance A Qualified Zone Academy Program, And Approving Related Documents And Actions, Through A Financing Lease In the Aggregate Principal Amount of Not To Exceed $5,150,000.

Staff Recommendation

Adopt Resolution No. 14-20 Authorizing Execution Of Lease Financing Documents To Finance A Qualified Zone Academy Program, And Approving Related Documents And Actions, Through A Financing Lease In the Aggregate Principal Amount of Not To Exceed $5,150,000.

Actions

Motion Adopt Resolution No. 14-20 Authorizing Execution Of Lease Financing Documents To Finance A Qualified Zone Academy Program, And Approving Related Documents And Actions, Through A Financing Lease In the Aggregate Principal Amount of Not To Exceed $5,150,000. - Motion made by Diana Prola and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: April 24, 2014; February 19, 2014; January 29, 2014.

Background Information

The District has undertaken installation of a solar power generation system at various campus sites, and is proposing to ?capitalize? the projected stream of annual reductions in its electric power bills resulting from solar power generation by entering into a financing lease structured in compliance with the federal Qualified Zone Academy Bond program. The result will be (a) a 15 year financing lease of approximately $5,145,000, $5,000,000 of which will be a QZAB loan that pays the lender in the form of federal income tax credit at a rate determined by the federal government, plus a supplemental periodic cash interest payment expected to be about 2.17% annually (against a not to exceed authorization of 2.25% in the Resolution), plus (b) a single non-QZAB one year lease payment not to exceed $145,000 principal amount plus taxable annual interest at a rate of 1%. Bank of America Merrill Lynch has proposed to provide a financing lease within these parameters. Since the federal tax credit is not an expense of the District, this is effectively a 15 year financing lease at an anticipated annual rate of 2.25%. (A conventional 15 year tax-exempt lease financing for the District would have a rate maybe in the high 3%, more likely in the low 4% range in the current market.) Lease payments are structured to fit within the projected annual energy cost reductions in every year of the 15 year life of the lease, with some savings remaining each year. (The solar provider projected savings are shown over a 20 year period; however, aside from all other factors, 15 years seems to be about the maximum lease term that a bank lender will approve in the current market.) While internally, staff is budgeting annual lease payments to fall within the projected annual energy cost reductions, the financing lease remains purely a general fund obligation of the District regardless of the amount, presence or absence of energy cost savings in any year, for which the District is obligated to appropriate annually 100% the entire amount of the lease payments due for that year. The asset to be leased is the land and improvements of Washington Elementary School. The federal QZAB program rules require that the proceeds be spent either for elements of an educational ?Academy? program or on facilities that such an Academy will use. The District plans to spend the $5,000,000 in QZAB proceeds on projects which consists generally of fiber optic connections, network and technology upgrades and modernization projects (collectively, the ?Projects?) to be located at the Bancroft Middle School S.T.E.A.M. Academy (Science, Technology, Engineering, Arts and Mathematics), the John Muir Middle School S.T.E.A.M. Academy (Science, Technology, Engineering, Arts and Mathematics) and the San Leandro High School S.T.E.A.M. Academy (Science, Technology, Engineering, Arts and Mathematics), as more particularly described in the District?s QZAB applications to the State Department of Education. QZAB program rules require approval from the State Department of Education, which has been granted, and private sector ?partner? contributions in goods, services or cash to the District for the Academy program in an aggregate present value amount of 10% of the amount of the QZAB loan, or $500,000 in this case. The District has received commitments in this aggregate amount, and is in the process of obtaining from contributors evidence satisfactory to tax counsel that goods and services components are valued at true market prices. The timeline remains to close within May, though if the solar project should delay start of energy production sufficiently, for any reason, that may be a reason to delay the QZAB financing accordingly, tax counsel at Jones Hall has to sign off on the adequacy of evidence that contributed goods and services are valued at true market prices and financing documents must be finalized the lender. Included in this Board packet are: Resolution authorizing a financing lease and accompanying forms of the financing lease and other required documents to implement the financing Sets a maximum lease principal amount of $5,150,000, a maximum supplemental annual interest rate of 2.25% and maximum financing costs of $150,000. Authorizes district staff to prepare and finalize the lease and other financing documents. Designates the Superintendent and Associate Superintendent as the Authorized Officers of the District. Authorizes the Authorized Officers of the District to enter into the transaction provided that principal amount does not exceed $5,150,000, interest rate paid by the District does not exceed 2.25%, financing costs do not exceed $150,000 and the lease term does not exceed 15 years. Authorizes the use of professional services (Jones Hall as bond counsel and KNN Public Finance as financial advisor). Authorizes lease payments to be made from the general funds of the District. Pro-forma estimate of financing lease numbers, including lease payments, supplemental interest. The District Financial Advisor will be present at the Board meeting and can respond to any questions the Board or public has.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Resolution 14-20 - QZAB PDF · 94.3 KB ViewOpen Resolution 14-20 - QZABDownload Resolution 14-20 - QZAB
• Purchase Agreement PDF · 148.1 KB ViewOpen Purchase AgreementDownload Purchase Agreement
• Lease Agreement PDF · 351.6 KB ViewOpen Lease AgreementDownload Lease Agreement
• Site Lease Agreement PDF · 140.4 KB ViewOpen Site Lease AgreementDownload Site Lease Agreement
• Program Fund Agreement PDF · 116.4 KB ViewOpen Program Fund AgreementDownload Program Fund Agreement
• Assignment Agreement PDF · 126.6 KB ViewOpen Assignment AgreementDownload Assignment Agreement

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Fiscal Impact

The cost of architectural services is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.

To

Board of Education

Minutes

The Board approved Amendment No. 4 to the Architectural Services Agreement with Aedis Architects (formerly AEDIS Architecture & Planning) for the San Leandro Unified School District Sports Complex and Burrell Field Projects .

Staff Recommendation

Approve Amendment No. 4, in the amount of $65,996, to the Architectural Services Agreement with Aedis Architects for the San Leandro Unified School District Sports Complex and Burrell Field.

Actions

Motion Approve Amendment No. 4, in the amount of $65,996, to the Architectural Services Agreement with Aedis Architects for the San Leandro Unified School District Sports Complex and Burrell Field. - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: April 30, 2014

Background Information

On November 2, 2010, San Leandro voters passed Measure M, a $50.1 million school facilities obligation bond to renovate or replacing aging sports fields and facilities throughout the District, including the SLUSD Pacific Sports Complex and Burrell Field. The original project list contained another $8+ million for sustainability and solar projects On March 1, 2011, the Board of Education approved Aedis Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through Measure M, the $50.1 million school facilities bond passed by San Leandro voters on November 2, 2010. On March 15, 2011, the Board approved Aedis to provide architectural design services, in the amount of $1,075,125, for the replacement of the athletic facilities at the Pacific Sports Complex and Burrell Field. On January 17, 2012, during a Board workshop, the Board gave direction to and requested that Aedis Architects reconsider various solar photovoltaic panel installation options presented at the workshop. On October 2, 2012, the Board approved Amendment No. 3 to incorporate those changes, in keeping with the direction given to Aedis Architects. This Amendment No. 4, in the amount of $66,996, includes $33,212, to revise the irrigation system in order to comply with City of San Leandro requirements; $7,819 to redesign a fence to address unforeseen conditions; and $24,965, for additional construction administration services due to out of sequence work, per District request. Contract Summary Item Amount Running Total Percent Increase Initial contract $1,075,125 $1,075,125 n/a Amendment No. 1 $71,464 $1,146,589 6.6% Amendment No. 2 $23,057 $1,169,646 8.7% Amendment No. 3 $118,890 $1,288,536 19.8% Amendment No. 4 $65,996 $1,354,532 25.9%

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amendment No. 4 - AEDIS Architects PDF · 252.3 KB ViewOpen Amendment No. 4 - AEDIS ArchitectsDownload Amendment No. 4 - AEDIS Architects

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To

Board of Education

Minutes

This item was pulled from the agenda. It will be brought back at the May 20, 2014, Board meeting.

Staff Recommendation

Approve the First Amendment to the Agreement with American Outdoor Advertising, which includes a final negotiated benefit, to design, permit, fund, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA. Signing of the SLUSD Board approved contract is pending approval from the State Board of Education.

Board Committee

Facilities and Technology Committee: April 30, 2014

Background Information

As part of our efforts to generate revenue to support the Pacific Sports Complex and Burrell Field, the San Leandro Unified School District invited the submittal of proposals from qualified parties to design, permit, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA. This project was posted to our District Web Site as the SLUSD Digital Billboards Project #2013-5. The deadline for submittal was May 24, 2013, at 3:00 P.M. and the District received one proposal from American Outdoor Advertising. On November 19, 2013, the Board of Education approved a Joint Occupancy Agreement between the District and American Outdoor Advertising at the Pacific Sports Complex and Burrell Field. The original Agreement was written taking Government Code section 17524(a), which states that the Board of Education can ?enter into a contract?, but that it shall not enter into a contract ?until the governing board has submitted the proposal to the State Board of Education (SBE) and the SBE has approved the proposal.? Subsequently, it was determined through correspondence with the Field Consultant from the California Department of Education, School Facilities and Planning Division, liaison to the State Board of Education, that State Board of Education action for the approval of a digital sign was not necessary. After review from the District?s legal counsel, counsel recommended that the District amend the previous agreement, citing the correct Government Code sections (5956, 5956.2, 5956.5), which is now in First Amendment to the Joint Occupancy Lease Agreement. American Outdoor has determined the necessary permitting requirements based on potential regulatory restrictions and is currently working on the necessary approvals. American Outdoor will be responsible for all costs incurred relative to the sign from permit fees, sign fabrication and installation, utilities, insurance and ongoing maintenance.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• American Outdoor Amendment PDF · 346.0 KB ViewOpen American Outdoor AmendmentDownload American Outdoor Amendment

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Fiscal Impact

The fiscal impact would be beneficial. Approval of the Project will provide additional revenues for the District at a minimum of $10,000 per month.

To

Board of Education

Minutes

This item was pulled from the agenda. It will be brought back to the May 20, 2014, Board meeting.

Staff Recommendation

Adopt Resolution No. 14-22 determining that the Burrell Field Digital Display Sign Project (?Project?) is categorically exempt from the California Environmental Quality Act (?CEQA?) as both Class 1 and Class 14 Categorical Exemptions and approving the Project.

Board Committee

Facilities and Technology Committee: April 30, 2014

Background Information

The District developed the Project, which consists of a single off-premise advertising sign and associated equipment at Burrell Field near I-880. There would be two digital displays (facing opposite directions) that would be 14 feet tall and 48 feet wide. The overall height of the sign would be up to 80 feet. The District would contract with a sign company to construct and use the sign for which rent would be paid to the District. The District published a Request for Qualifications and Proposals and held a community meeting on January 27, 2014 to inform the public about the Project. The District must comply with CEQA prior to approving the Project. District staff determined that the Project meets the definition of both the Class 1 and Class 14 Categorical Exemptions provided in CEQA Guidelines sections 15301 and 15314, respectively. District staff is not aware of unusual circumstances that would except the Project from either categorical exemption. Therefore, the Project is exempt from CEQA as set forth in the Resolution. Once a project is determined to be exempt, the project is no longer subject to either the procedural or substantive requirements of CEQA, and construction of the project can begin upon its approval. Should the Board adopt the Resolution, District staff will file a Notice of Exemption with the Alameda County Clerk.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution 14-22 - Categorically Exempt from CEQA PDF · 198.0 KB ViewOpen Resolution 14-22 - Categorically Exempt from CEQADownload Resolution 14-22 - Categorically Exempt from CEQA
• Notice of Exemption PDF · 98.8 KB ViewOpen Notice of ExemptionDownload Notice of Exemption

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Fiscal Impact

Cost: $55,000 per year Term: 5-year lease Access to all City Hall Conference Rooms

To

Board of Education

Minutes

Dr. McLaughlin explained that the District has the unique opportunity to move the majority of its services for the public to a downtown location. The City of San Leandro has offered an office space located across the hall from the Mayor's Office to be leased by our District, stating that the new location would provide a centralized location for parents and community members to access services, greater access for district office employees to visit school sites, and an opportunity to build stronger relationships with the City of San Leandro and San Leandro Police Department. In addition, by vacating the current location the District could begin the process of renovating the current space to accommodate special education programs that are currently being outsourced. This new space can provide a local option for our special education students and provide a lower cost per student to the school district, thus, saving money. PUBLIC COMMENT Carol Delton, San Leandro Special Education Co-Chair, addressed the Board regarding the proposed move, noting some of the challenges that occurred earlier in the year when portions of the District Office was temporarily housed downtown because of construction. She also spoke to the the proposal of using the Juniper Street site for Special Ed programs, noting her concern about the District taking on this huge task for a relative small district. There was Board discussion on the possible relocation of some district office personnel, including the Superintendent and Cabinet members to the downtown area, to be in closer proximity to City staff. At the conclusion, the Board gave the Superintendent and staff direction to continue exploring the cost and benefits of such a move, to bring back to the Board at a future meeting.

Staff Recommendation

To give the Superintendent direction to move forward with the procurement of the vacant office space at the City Hall Building, 835 E. 14th Street, for district office use.

Actions

Motion To give the Superintendent direction to move forward with the procurement of the vacant office space at the City Hall Building, 835 E. 14th Street, for district office use. - Motion made by Jason Toro and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Non Applicable

Policy / Code

Non Applicable

Background Information

The San Leandro Unified School District has the unique opportunity to move the majority of its services for the public to a downtown location. The City of San Leandro has offered an office space, located across the hall from the Mayor?s Office, to be leased by the San Leandro Unified School District. The new location will provide the following positives: Centralized location for parents and community members to access services. Centralize location provides greater access for district office employees to visit school sites. Opportunity to build stronger relationships with the City of San Leandro and the San Leandro Police Department. By vacating the current location, the San Leandro Unified School District can begin the process of renovating the current space to accommodate special education programs that are currently being outsourced. This new space can provide a local option for our special education students and provide a lower cost per student to the school district, thus, saving money. The new location will not provide: *The new space is not large enough to house all of our departments that are currently in the district office. *The district office will look to move other departments to our San Leandro Adult School space on Bancroft Avenue across from the San Leandro High School.

From

Mike McLaughlin, Ed. D., Superintendent

Link to this item

To

Dr. Mike McLaughlin, Ed.D.

Minutes

The Board approved the recommendation from the Administrative Panel for the Expulsion Order for Case E16-13/14.

Staff Recommendation

Approve the recomendation from Administrative Panel for the Expulsion Order for case E16-13/14.

Actions

Motion Approve the recomendation from Administrative Panel for the Expulsion Order for case E16-13/14. - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

From

Dr. Rosanna Mucetti, Ed.D.

Link to this item

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the Changes to the IT Administrator Job Title and Job Description.

Actions

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the changes in job title and job description for the IT Administrator position.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

The previous IT Administrator, Ling King, resigned and staff is in the process of refilling this position. Prior to doing so staff is recommending changing the job title to Chief Technology Officer (CTO) and is recommending some changes to the job description. These changes will better align the duties of this position with the needs of the district.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Chief Technology Officer Job Description PDF · 102.4 KB ViewOpen Chief Technology Officer Job DescriptionDownload Chief Technology Officer Job Description

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Fiscal Impact

Non Applicable

To

Board of Education

Minutes

Trustee Prola asked for an update on the impact of the new transgender law. The Superintendent will bring back an update on May 22.

Staff Recommendation

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.

Board Committee

Non Applicable

Policy / Code

Board Bylaws

Background Information

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Board of Education Consensus Requests Summary Spreadsheet 050614 PDF · 51.5 KB ViewOpen Board of Education Consensus Requests Summary Spreadsheet 050614Download Board of Education Consensus Requests Summary Spreadsheet 050614

Link to this item

Minutes

Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Cancelled Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014 - City Council Chambers

Quick Summary / Staff Recommendation

Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014 - District Office

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Minutes

The meeting was adjourned at 10:05 p.m., in recognition of Teacher Appreciation Week, May 5-9, 2014; and Day of the Teacher, May 14, 2014.

Actions

Motion - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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