San Leandro Unified School DistrictTradition and Innovation

Regular

Regular Board Meeting

· 7:00 PM

San Leandro City Council Chambers · 835 E. 14th Street · San Leandro, CA 94577 · · Closed Session - 6:00 pm · Open Session - 7:00 pm

Agenda 101 items

  1. A CALL TO ORDER - 6:00 P.M.
    Minutes
    Meeting was called to order at 6pm. It was noted that Trustee Rodriguez was on his way to the meeting from work and was not yet in attendance.

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  2. B PUBLIC TESTIMONY - CLOSED SESSION ITEMS
    Minutes
    There was no public testimony on closed session items.

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  3. C RECESS INTO CLOSED SESSION - 6:00 P.M.
    Minutes
    The Board recessed into closed session.

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  4. C.1 Student Expulsions; EC 35146 and 48918(c)
  5. C.2 Public Employee Performance Evaluation, Title: xxxx; GC 54957 - None
  6. C.3 Public Employee Discipline/Dismissal/Release/Hiring; GC 54957
  7. C.4 Conference with Labor Negotiator (Government Code Section 54957.6) Employee organizations: SLTA, CSEA, T/T, Unrepresented Groups, Designated Representative: John Thompson
  8. C.5 Conference with Legal Counsel Anticipated Litigation - Significant exposure to litigation pursuant to Government Code section 54956.9: (1 case)
  9. C.6 Public Employee Appointment - Title: xxx; Government Code 54957 - None
  10. C.7 Conference with Real Property Negotiator - Property(ies); xxx; Government Code 54956.8 - None
  11. C.8 Conference with Legal Counsel - Existing Litigation - (Specify number of potential cases); Government Code 54956.9 - None
  12. C.9 Liability Claims; Government Code 54956 - None
  13. C.10 Matters Related to Students EC 35146 and 48912 - None
  14. D RECONVENE TO OPEN SESSION - 7:00 P.M. Passed
    Minutes
    It was noted that Trustee Rodriguez arrived for the Closed Session portion of the agenda at 6:10pm The board reconvened to open session 1t 7:00pm.
    Actions
    Motion Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

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  15. D.1 Report on Closed Session Action
    Minutes
    There were no reportable items from closed session.

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  16. D.2 Pledge of Allegiance
    Minutes
    President Sheridan led members of the audience with the pledge of allegiance.

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  17. D.3 Approval of Agenda Passed
    Minutes
    Prior to voting on this item President Sheridan stated that item J.2, Chamber of Commerce Presentation, would be presented before item J.1, California State Dashboard, CAASPP and ELPAC Presentation.
    Actions
    Motion These motions were made with the amended agenda reflecting item J.2, Chamber of Commerce Presentation, being presented before item J.1., California State Dashboard, CAASPP and ELPAC Presentation Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

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  18. E LEGAL STATEMENT
    Quick Summary / Abstract
    Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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  19. F PUBLIC TESTIMONY ON NON-AGENDA ITEMS
    Minutes
    There was no public testimony on non-agenda items.

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  20. G RECREATION & PARKS COMMISSION REPORT
    Minutes
    There was no Recreation & Parks Commission Report.

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  21. H HIGH SCHOOL REPORT
    Speaker
    Dr. Reginald Richardson & Dr. Ronald Richardson
    Minutes
    There was no high school report provided at this meeting.

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  22. I Bond Report 📎 1
    Speaker
    Aaron Kerrigan, Director of Facility & Operations
    Rationale
    Facilities Director Aaron Kerrigan will update Trustees on Measure J1 progress and upcoming projects. Please see the attached document which shows projects that are completed, underway, and upcoming.
    Minutes
    Aaron Kerrigan, Director of Facility and Operations, provided an update on current projects taking place within the district as follows: - Garfield interim housing complete - Wilson - 2 portables were added to this site for interim housing - Monroe - HVAC work is complete - Madison is complete - Wilson is 95% complete - Roosevelt is 75% complete - Garfield - just getting started Field upgrades: - SLHS - electrical upgrades completed - Maintenance building is currently undergoing demo to accommodate the Nutrition and tech departments - Electrical upgrades completed at Monroe

    Attachments

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  23. J PRESENTATIONS
  24. J.1 California State Dashboard, CAASPP and ELPAC Presentation 📎 1
    Speaker
    Rabinder Mangewala and Michael Cubacub
    Rationale
    Rabinder Mangewala, Senior Director, Educational Services and Michael Cubacub, Assistant Director of Assessment, Research and Evaluation, will present our results on the California State Dashboard. The presentation will include performance on the six State Indicators (Chronic Absenteeism, Suspension Rate, English Learner Progress, Math and ELA, College and Career, and Graduation). Results on the California State Dashboard and other student data may be accessed on our 2018-2019 Dashboard located under the Community Tab of our website.
    Minutes
    Rabinder Mangewala, Senior Director of Educational Services, and Michael Cubacub, Ed.D., Assistant Director of Technology, Assessment, Research and Evaluation, provided an update pertaining to data and results from the California Dashboard, CAASPP (California Assessment of Student Performance and Progress), and ELPAC (English Language Proficiency Assessments for California). They displayed information reflecting data on how we've improved and areas that need more focus to improve. It was noted during their presentation that all of this information is located on our school district website. The display reflected areas where the school district we are excelling (Graduation Rate) and areas that need improvement, such as chronic absenteeism, english language arts and mathematics. The Dashboard indicates state and local indicators. Rob and Michael stated that the school district will continue receiving differentiated assistance for students with disabilities pertaining to english-language arts, math and college and career. The school district also entered differentiated assistance for our homeless students in english language arts, math and suspension data. There is a new interface the the 2018 Dashboard. Rob and Michael explained this to the board and audience members. Both presenters began discussing CAASPP and ELPAC data. They also explained how to access all of this data on the school website.

    Attachments

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  25. J.2 Chamber of Commerce Presentation
    Speaker
    Emily Griego
    Rationale
    Emily Griego, President and CEO of the Chamber of Commerce, will provide an overview of their organization and services provided.
    Minutes
    At the request of Ms. Griege, she presented first: Emily Griego, President, Chamber of Commerce, began her presentation with a brief summary, indicating the San Leandro Chamber of Commerce was established in 1923. Summary also included their mission, staff introductions and Board of Directors information. Topics discussed include: - Leaders Circle - various companies in San Leandro supporting the work of the Chamber of Commerce - currently members represent over 13,000 job in San Leandro and the region - Funding Chart- $370,000 budget: Membership dues - 40% Events and Programs - 33% Contract for Services - 14% Grants - 13% - Top 3 reasons businesses join the Chamber of Commerce: Advocacy/Government affairs Corporate Responsibility Exposure/Visibility - San Leandro PAC - Political Action Committee endorses candidates to platforms support the SL business community - Leadership San Leandro over 600 graduates moved up within their industries participated in volunteer roles throughout the city - Workforce Development, Career Day & Internships Career Day 80 speakers and mock interview experience Manufacturing Day 350 students 7 companies; 4 in SL Iternships 15 host companies 29 internships -Business Servies Chamber Company Tours Business Mingles Ribbon cuttings for grand openings

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  26. J.3 The Low-Performing Students Block Grant (LPSBG)
    Speaker
    Sonal Patel
    Rationale
    Sonal Patel, Assistant Superintendent, Educational Services, will provide a presentation pertaining to The Low-Performing Students Block Grant (LPSBG). This grant provides funds for local educational agencies (LEAs) serving students identified as low-performing on state English language arts or mathematics assessments, who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula (LCFF), or eligible for special education services.
    Minutes
    Zarina Zanipatin, Director, Teaching, Learning and Educational Equity, provided a presentation on the Low-performing students block grant. Highlights included: - SLUSD was awarded $673,824 out of $300 million was allocated for LEAs (local education agencies), including school districts, charter schools, and county offices of education during fiscal year 2018-19 through 2020-21. - Purpose of the grant: "fund shall be used for evidence-based services that directly support pupil academic achievement, including, but not limited to professional development activities for certificated staff, instructional materials, or additional supports for pupils." - Funds that were awarded are to be spent by November 2021. - As a condition of apportionment, a school district shall develop a plan describing how the funds will increase or improve evidence-based services for the identified pupils to accelerate increased in academic achievement. The plan is on the agenda at tonight's meeting for adoption. recommended uses which included: - Provide professional development to teachers to use standards-based CCSS mathematics regarding best practices in math at all school sites - Provide administrators with training on how to mentor, coach and support staff - Provide additional support staff to deliver intervention and direct services to students - Provide additional instructional materials to support the delivery of math instruction to complement current blended learning platforms to improve math achievement Budgeted expenditures include: - A coordinator for grant services, which includes professional development and intervention services for students - Certificated substitutes, classified salaries and instructional materials

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  27. J.4 Measure J1 Series B and C Update 📎 1
    Rationale
    As previously discussed, the district has expedited its original bond program timeline. We need to issue additional series of bonds in early 2019 so continue work that is in progress. Dr. Collins will review the proposed timeline and design for Measure J1 Series B and Series C. Resolutions and Preliminary Official Statements (POS's) will be brought to the Board in February to authorize the sale of the two bond series.
    Minutes
    Dr. Kevin Collins, Assistant Superintendent of Business Services, provided information pertaining to Measure J1 Series B and C as follows: Measure J1 Overview: - $104 million bond authorization approved by voters in November 2016 - Maximum tax rate of $36 per $100,000 min assessed valuation - Series A bonds were issued May 2017 in the amount of $47,260,000 - Our school district has expedited Measure J1 program timeline to minimize effects of escalation of project costs to provide earlier benefit to the community - With expedited timeline, the school district is looking to issue majority of remaining bond amount in 2019 Dr. Collins displayed a chart of assessed valuation of properties in the school district, from 2001 to date. The assessed valuation reflected a 5 year average of 5.05% and a 10 year average of 2.97% A proposed bond issuance plan was also displayed to reflect a planned bond issuance schedule as of December 13, 2018 for Series B, C and D. The school district bond team consist of the following companies: Financial Advisor - Dale Scott & Company Bond Counsel - Jones Hall, APLC Underwriter - Piper Jaffray Paying Agent and cost of Issuance Custodian - US Bank A timeline was provided for Series B and C reflecting all steps utilizing the district bond team and closing these series by March 14. Terms of both series was also discussed.

    Attachments

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  28. K PUBLIC HEARING - None
  29. L REPORTS
  30. L.1 Correspondence
  31. L.2 Student Board Member Report
  32. L.3 Union Representative Reports
  33. M BOARD COMMITTEE REPORTS
  34. M.1 Communication/Advocacy
  35. M.2 Curriculum/Policy
  36. M.3 Facilities & Technology
  37. M.4 Finance
  38. M.5 Drug, Alcohol, Tobacco Education (DATE)
  39. N CONSENT AGENDA Passed
    Actions
    Motion Passed with a motion by James Aguilar and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Quick Summary / Abstract
    These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item.

    Outcome

    Motion Passed

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  40. N.1 General Services Passed
  41. N.1.a Previously Approved Contracts for Amounts $10,000 or less for Fiscal Year 2018-2019 Passed 📎 1
    Rationale
    Review District approved contracts for amounts $10,000 or less for the current fiscal year.

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  42. N.1.b Acceptance of Gifts and Donations Passed 📎 1

    Recommended motion

    Approve the gifts and donations list for December, 2018.

    Rationale
    Review gifts and donations received throughout the school district.

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  43. N.1.c Approval of Minutes - November 13, 2018 Passed 📎 1
    Rationale
    Review meeting minutes from November 13, 2018 board meeting.
    Quick Summary / Abstract
    Approve meeting minutes from November 13, 2018 board meeting.

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  44. N.1.d Approve Resolution 19-01 Black History Month Passed 📎 1

    Recommended motion

    Approve Resolution 19-01

    Rationale
    Review Resolution 19-01 Black History Month

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  45. N.1.e Approve Resolution 19-02 National School Counseling Week February 4-8, 2019 Passed 📎 1

    Recommended motion

    Approve Resolution 19-02 National School Counseling Week

    Rationale
    Review Resolution 19-02 National School Counseling Week

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  46. N.1.f Resolution No. 19-04 to Declare Certain Equipment Surplus and/or Obsolete Passed 📎 1

    Recommended motion

    Adopt Resolution No. 19-04 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment.

    Rationale
    When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached. Board Policy 3270(a); Administrative Regulations 3270 (a).

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  47. N.2 Business & Operations - None Passed
  48. N.3 Personnel Services Passed
  49. N.3.a Personnel Report Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  50. N.4 Educational Services Passed
  51. N.4.a Dell Service and Support Contract Passed 📎 2

    Recommended motion

    Approve the annual contract between San Leandro Unified School District and Dell.

    Rationale
    The San Leandro Unified School District utilizes a very robust server cluster that allows us to build virtual servers based on our need. Critical data such as our student information system is stored and managed on our server cluster. The server cluster needs to be up 24 hours a day, 7 days a week. Dell Service and and Support was included in our original purchase of the servers approximately three years ago. This contract is a renewal of our service and support contract.
    Financial Impact
    $12,074.00 annually from the General Fund.

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  52. N.4.b 2018-2019 Non-Public School & Agency Contracts Passed 📎 4

    Recommended motion

    Approve Non-Public School & Agency Contracts.

    Rationale
    2018-2019 Non-Public School & Agency Contracts Student # DOB COST LOCATION # 1 11/29/2012 $ 25,515.00 Seneca Family of Agencies # 2 07/01/2004 $ 36,279.00 The Phillips Academy # 3 01/18/2009 $ 5,475.00 Professional Tutors of America, Inc. # 4 07/03/2008 $ 3,625.00 Professional Tutors of America, Inc. # 5 05/24/2004 $ 23,920.00 Ro Health, Inc. Total $ 94,814.00
    Financial Impact
    $ 94,814.00 - Special Ed funds.

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  53. N.4.c Contract Service Agreement for Lincoln High School and and RISA (Restorative Implementation Strategies & Approaches) by CircleUp Education for 2019. Passed 📎 2

    Recommended motion

    Staff recommends approval of Contract Service Agreement for Lincoln High School and and RISA (Restorative Implementation Strategies & Approaches) by CircleUp Education for 2019.

    Rationale
    RISA stands for Restorative Implementation Strategies and Approaches and is designed to build, repair, and enhance school climate systems and practices. RISA's mission is to cultivate happy, thriving, and stress-free schools using restorative strategies and approaches for staff and students that clearly reflect climate needs, and are simple to use, and produce results. This contact service agreement outlines how RISA will be implemented at Lincoln High school in 2019 through staff meetings and collaborations to address challenges and create a tailored roadmap toward a happy, thriving and equitable school community.
    Financial Impact
    $8,950 - Site discretionary and ASSETS grant funds

    Outcome

    Motion Passed (as part of consent agenda N)

    Attachments

    Link to this item

  54. N.5 Facilities & Construction - None Passed
  55. O ACTION/DISCUSSION ITEMS
  56. O.1 General Services
  57. O.1.a Approval of Board Committees Passed

    Recommended motion

    Approve selection of chairpersons, members and alternates for each board committee.

    Rationale
    The Board of Trustees will select Chairpersons, members and alternates for each of the following committees: Communication/Advocacy Committee Curriculum & Policy Committee DATE (Drug Alcohol Tobacco Education) Committee Facilities and Technology (F&T) Committee Finance Committee
    Actions
    Motion Approve selection of chairpersons, members and alternates for each board committee. Passed with a motion by Evelyn Gonzalez and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

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  58. O.1.b Approval of Board Representatives Passed

    Recommended motion

    Approve selections of board representatives and alternates for the various organizations listed in Rationale.

    Rationale
    The Board of Trustees will select representatives and alternates for the following organizations: Alameda County School Boards Association Eden Area Regional Occupational Program Mid-Alameda County Special Education Local Plan Area City Disaster Preparedness Council
    Actions
    Motion Approve selections of board representatives and alternates for the various organizations listed in Rationale. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

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  59. O.2 Business & Operations
  60. O.2.a Resolution No. 19-03 Successful Parcel Tax Election Passed 📎 1

    Recommended motion

    Approve Resolution No. 19-03 Successful Parcel Tax Election and Directing County Auditor-Controller to Levy Voter-Approved Parcel Tax.

    Rationale
    Resolution 19-03 confirms the successful parcel tax election and directs the county auditor-controller to levy the voter-approved parcel tax beginning with the 2019-20 year. The resolution includes Exhibit A, which is a certificate of election results from the Alameda Registrar of Voters.
    Actions
    Motion Approve Resolution No. 19-03 Successful Parcel Tax Election and Directing County Auditor-Controller to Levy Voter-Approved Parcel Tax. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Measure I is expected to provide approximately $750,000 in revenue to the district beginning in 2019-20.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  61. O.2.b Measure I Exemption Forms Passed 📎 3

    Recommended motion

    Approve three exemption forms for the Measure I Parcel Tax.

    Rationale
    Our district has contracted with SCI Consulting Group to manage the parcel tax exemption process and ensure that the county applies the appropriate tax on properties. As part of that process, SCI Consulting Group has developed the attached forms for property owners within the district to apply for exemptions. The forms would be due by June 30, 2019. The parcel tax will be applied to 2019-20 property tax bills. The three types of exemptions that were approved as part of Measure I are: Senior Citizen, Social Security Disability Insurance (SSDI), and Social Security Income (SSI). The SSDI and SSI exemptions and forms were also available under the district's previous parcel tax. However, they were seldom, if ever used. Once approved, these three forms will be available on the district website as well as in the district office. The forms will be updated annually. Individuals who were qualified for an exemption under our previous parcel tax will receive a letter from SCI Consulting Group in January that can be returned to continue the exemption for Measure I.
    Actions
    Motion Approve three exemption forms for the Measure I Parcel Tax. Passed with a motion by Diana Prola and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    There is no direct fiscal impact for approving these three forms.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  62. O.2.c Purchase Food Service Equipment from East Bay Restaurant Supply for Lincoln High School Passed

    Recommended motion

    Approve expenditure of up to $21,000 to purchase Retherm oven, refrigerator, freezer and security shelving from East Bay Restaurant Supply.

    Rationale
    Our Food Service Department is requesting authority to spend up to $21,000 for additional equipment at Lincoln High School. There is a need to improve the quality of food served at the site. To improve quality, a cooking apparatus, a refrigerator, a freezer and a security shelving unit are needed. The retherm oven would allow us to cook the food on site close to the time of service. This would significantly improve the quality of food served to students on the campus. The refrigeration would allow us to store more food, fruits and vegetables on site, increasing choice for students. The new equipment would also eliminate the need to transport items back and forth on a daily basis, allowing additional time for food prep and service. The locking shelving unit will allow us to store items needed for meal service on site. The reduction of moving inventory will also decrease the risk of injury to food service staff.
    Actions
    Motion Approve expenditure of up to $21,000 to purchase Retherm oven, refrigerator, freezer and security shelving from East Bay Restaurant Supply. Passed with a motion by Peter Oshinski and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    The financial impact will not exceed $21,000 from the Cafeteria Fund (Fund 13). The approximate individual cost are as follows: Oven $11,000 Refrigerator $3,500 Freezer $3,900 Shelf $1,100 Tax and Freight $1,500

    Outcome

    Motion Passed

    Link to this item

  63. O.3 Personnel Services
  64. O.3.a Revised Substitute, Short Term and Unrepresented Employee Rate Schedule Passed 📎 1

    Recommended motion

    Approve the revised Substitute, Short Term & Unrepresented Employee Hourly and Daily Rate schedule.

    Rationale
    Staff is recommending that the SLUSD Board of Education approve an increase to the daily rate for psychologist interns. Approval of this item will increase the daily rate from $75 to $100 per day for "Year 2" interns and from $125 to $150 for "Year 3" interns. This will allow the district to better recruit and retain these interns. Upon approval, this increase would go into effect on January 11, 2019.
    Actions
    Motion Approve the revised Substitute, Short Term & Unrepresented Employee Hourly and Daily Rate schedule. Passed with a motion by Peter Oshinski and a second by Diana Prola. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Approval of this item will increase the annual total cost of hiring psychologist interns by approximately $20,000.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  65. O.4 Educational Services
  66. O.4.a Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and YMCA Camp Arroyo Passed 📎 1

    Recommended motion

    Approve Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and YMCA Camp Arroyo.

    Rationale
    Monroe Elementary School 5th grade class plans a two day one night outdoor education trip at the YMCA Camp Arroyo in Livermore on February 6-8, 2018.
    Actions
    Motion Approve Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and YMCA Camp Arroyo. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $11,965 - Supplemental Concentration Outdoor Education Funds and Donation Funds

    Outcome

    Motion Passed

    Attachments

    Link to this item

  67. O.4.b Contract Service Agreement between Bancroft Middle School and Sylvan Learning for 2019. Passed 📎 1

    Recommended motion

    Staff recommends approval of contract service agreement between Bancroft Middle School and Sylvan Learning for 2019.

    Rationale
    This contract is between Bancroft Middle School and Sylvan Learning to provide academic after school intervention programs in ELA and/or Math. The Sylvan Learning Center in Castro Valley, CA is licensed to offer all Sylvan programs and curricula. Sylvan staff are certified, highly qualified and meets the standards set forth by Sylvan Corporate and Western Association of Schools and Colleges (WASC). Sylvan programs are based on current research on remedial, supplemental instruction, and academic intervention.
    Actions
    Motion Staff recommends approval of contract service agreement between Bancroft Middle School and Sylvan Learning for 2019. Passed with a motion by James Aguilar and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $12,800 - Title I and Prevention/Intervention Funds (Supplemental Concentration)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  68. O.4.c 2018/2019 Contracted Services Agreements with Strategies for Learning, Inc. Passed 📎 1

    Recommended motion

    Approved the Contracted Services Agreement with Strategies for Learning, Inc.

    Rationale
    Contracted Services Agreement with Strategies for Learning, Inc. to provide off site academic tutoring and mental health services for one student in special education during the 2018/2019 school year. Settlement agreement was board approved on September 11, 2018.
    Actions
    Motion Approved the Contracted Services Agreement with Strategies for Learning, Inc. Passed with a motion by Christian Rodriguez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $11,000.00 - Special Education funds

    Outcome

    Motion Passed

    Attachments

    Link to this item

  69. O.4.d Low-Performing Students Block Grant: Three Year Plan Passed 📎 1

    Recommended motion

    Staff recommends that the Board approve the San Leandro Unified School District Low- Performing Students Block Grant Three Year Plan.

    Rationale
    The Low-Performing Students Block Grant (LPSBG) provides funds for local educational agencies (LEAs) serving students identified as low-performing on state English language arts or mathematics assessments, who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula (LCFF), or eligible for special education services. The LPSBG allocates $300 million for LEAs, including county offices of education (COEs), school districts, and charter schools for the benefit of identified students during fiscal year (FY) 2018–19 through 2020-2021. San Leandro Unified was awarded $673,824 to be spent by November 2021. As a condition of apportionment, a school district school shall develop a plan describing how the funds will increase or improve evidence-based services for the identified pupils to accelerate increases in academic achievement, and how the effectiveness of the services will be measured. The plan shall be discussed and adopted at a regularly scheduled meeting of the LEA's governing board.
    Actions
    Motion Staff recommends that the Board approve the San Leandro Unified School District Low- Performing Students Block Grant Three Year Plan. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    None.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  70. O.4.e Expulsion Hearing for Case E07 - 18/19 Passed
    Actions
    Motion Approve expulsion recommendation for case E07-18/19 Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Link to this item

  71. O.5 Facilities & Construction
  72. O.5.a Certificated Teacher extra time calculation-Wilson ES and Garfield ES interim housing - classroom moves Passed 📎 1

    Recommended motion

    Recommend approval of extra time for twenty teachers at Garfield and Wilson ES up to twenty hours each at approximately $1,000 dollars per teacher.

    Rationale
    In order to pack up the classroom for the interim housing move as part of the portable replacement, each teacher at Garfield ES and Wilson ES will need to be approved for extra time. The SLTA calls for teachers to be paid at the hourly rate for up to 20 hours when required to move classrooms.
    Actions
    Motion Recommend approval of extra time for twenty teachers at Garfield and Wilson ES up to twenty hours each at approximately $1,000 dollars per teacher. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact not to exceed $20,000 from Measure J1 Fund (Portable Replacement) - Twenty teachers at twenty hours each at $1,000 each.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  73. O.5.b Emergency Communications Upgrade Project - Radio Purchase Passed 📎 2

    Recommended motion

    Recommend approval of the purchase of fifteen Motorola. Recommendation to join the East Bay Regional Communication System Authority will come at a later date.

    Rationale
    Staff is recommending a major upgrade the district emergency communication system by installing emergency radios at all sites. These emergency control radios will provide direct connectivity to the San Leandro Police Department's Dispatch Center in the event of an emergency. Because the system will be on a regional network, we will be required to join the East Bay Regional Communications System Authority (a Joint Powers Authority or JPA) prior to the radios becoming operational.. The current request is only for the purchase and installation of the radios using Measure J1 funds (security). The JPA membership request will come at a later date. The total project cost, including JPA membership, is included below.
    Actions
    Motion Recommend approval of the purchase of fifteen Motorola. Recommendation to join the East Bay Regional Communication System Authority will come at a later date. Passed with a motion by Diana Prola and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Total Fiscal Impact for 2019 $92,877.83 - Motorola radio purchase and installation $52,334.39 - East Bay Regional Communication System Authority costs for 2019 $32,100 (at later date) Purchase would be made using Measure J1 (security).

    Outcome

    Motion Passed

    Attachments

    Link to this item

  74. O.5.c Anaya Construction CUPCCAA Contract-Portable move from Garfield ES Passed 📎 1

    Recommended motion

    Recommend approval of Anaya Construction CUPCCAA to move two existing portables from Garfield ES to Wilson ES.

    Rationale
    Anaya Construction will provide labor and materials to dismantle two existing portables at Garfield ES and move them to Wilson ES so that they can be utilized for interim housing.
    Actions
    Motion Recommend approval of Anaya Construction CUPCCAA to move two existing portables from Garfield ES to Wilson ES. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $18,500 from Measure J1 Fund (Portable Replacement)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  75. O.5.d HKIT Addendum 004-Monroe ES Parking Passed 📎 1

    Recommended motion

    Recommend approval of the HKIT Addendum 004 for Monroe ES parking.

    Rationale
    As part of the Campus Upgrade on Monroe ES, HKIT will provide architectural management, coordination, civil engineering, including a topographic survey, improvement plan, DSA submittal, bidding and construction support.
    Actions
    Motion Recommend approval of the HKIT Addendum 004 for Monroe ES parking. Passed with a motion by Christian Rodriguez and a second by Diana Prola. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $31,435 from Measure J1 Fund (Campus Upgrade)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  76. O.5.e Indoor Environmental LLB Amendment 04-FTK and SLHS HVAC Installation Passed 📎 1

    Recommended motion

    Recommend approval of IES LLB Amendment 04 for FTK and San Leandro High School HVAC Installation.

    Rationale
    As part of the Districtwide HVAC Replacement Project, FTK and San Leandro High School are next on the list to be approved.
    Actions
    Motion Recommend approval of IES LLB Amendment 04 for FTK and San Leandro High School HVAC Installation. Passed with a motion by Peter Oshinski and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Total Fiscal Impact $5,363,078 form Measure J1 Fund (HVAC) - FTK Campus Fiscal Impact $1,592,509 - San Leandro High School Fiscal Impact $3,770,569

    Outcome

    Motion Passed

    Attachments

    Link to this item

  77. O.5.f RA Jones CUPCCAA-SLHS Pool drain and seal coat Passed 📎 1

    Recommended motion

    Recommend approval of RA Jones CUPCCAA Contract for the SLHS Pool drain and optional seal coat.

    Rationale
    To help prevent puddles in the deck surface, RA Jones proposes to provide labor and material to clean out and widen 670 feet of existing saw cut drain from 1/4" to 3/8" by 1/2" deep at the SLHS Pool with an optional seal coat.
    Actions
    Motion Recommend approval of RA Jones CUPCCAA Contract for the SLHS Pool drain and optional seal coat. Passed with a motion by Peter Oshinski and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact not to exceed $16,500 from Measure J1 Fund (SLHS Pool) - Fiscal Impact for drain $11,500 - Fiscal Impact for optional seal coat $5,000

    Outcome

    Motion Passed

    Attachments

    Link to this item

  78. O.5.g Sound & Signal CUPCCAA-Interim housing at Garfield ES Passed 📎 1

    Recommended motion

    Recommend approval of Sound & Signal CUPCCAA for interim housing at Garfield ES.

    Rationale
    Sound & Signal will provide labor and any necessary materials to disconnect and re-install the fire alarm and public address systems for interim housing at Garfield ES.
    Actions
    Motion Recommend approval of Sound & Signal CUPCCAA for interim housing at Garfield ES. Passed with a motion by Monique Tate and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $19,210 from Measure J1 Fund (Portable Replacement)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  79. O.5.h Sound & Signal CUPCCAA-SLHS Fire Alarm Panel Replacement Passed 📎 1

    Recommended motion

    Recommend approval of Sound & Signal CUPCCAA for San Leandro High School fire alarm panel replacement.

    Rationale
    The panel has become obsolete and is no longer supported by software and parts are no longer available.
    Actions
    Motion Recommend approval of Sound & Signal CUPCCAA for San Leandro High School fire alarm panel replacement. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $55,750 from Measure J1 Fund (Electrical Upgrade)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  80. O.5.i Sterling Environmental CUPCCAA's-Material Removal at Garfield and Roosevelt Elementary Schools and John Muir Middle School Passed 📎 3

    Recommended motion

    Recommend approval of Sterling Environmental CUPCCAA for material removal at Garfield and Roosevelt Elementary Schools and John Muir Middle School.

    Rationale
    As part of the Districtwide HVAC Replacement project, Sterling Environmental will process the material removal at Garfield and Roosevelt Elementary Schools and John Muir Middle School.
    Actions
    Motion Recommend approval of Sterling Environmental CUPCCAA for material removal at Garfield and Roosevelt Elementary Schools and John Muir Middle School. Passed with a motion by Peter Oshinski and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Garfield - Fiscal Impact $33,441 from Measure J1 Fund (HVAC) Roosevelt - Fiscal Impact $24,832 from Measure J1 Fund (HVAC) John Muir - Fiscal Impact $10,192 from Measure J1 Fund (HVAC) Total Impact - $68,465

    Outcome

    Motion Passed

    Attachments

    Link to this item

  81. P INFORMATION ITEMS
  82. P.1 Educational Services
  83. P.1.a Enrollment as of December 17, 2018 📎 1
    Rationale
    Enrollment as of December 17, 2018

    Attachments

    Link to this item

  84. Q Cabinet Reports
    Minutes
    The Superintendent was absent from this board meeting. All other Cabinet members provided brief updates on recent events in their respective departments.

    Link to this item

  85. Q.1 Superintendent
  86. Q.2 Assistant Superintendent, Educational Services
  87. Q.3 Assistant Superintendent, Personnel Services
  88. Q.4 Assistant Superintendent, Business & Operations
  89. R BOARD REPRESENTATIVE REPORTS
    Minutes
    Board Representatives summarized various activities and events affiliated with their designated associations.

    Link to this item

  90. R.1 Alameda County School Boards Association
  91. R.2 Eden Area Regional Occupational Program
  92. R.3 Mid-Alameda County Sp. Ed. Local Plan Area
  93. R.4 City Disaster Preparedness Council
  94. S FUTURE BUSINESS
  95. S.1 Consensus Items 📎 1
    Minutes
    Board Trustees provided consensus items as follows: - Trustee Aguilar: made a request to present a national climate action to protect the kids resolution to the advocacy committee. - Trustee Prola: Inquired of the use of styrofoam products in our school cafeterias. Dr. Collins addressed this question, stating that most styrofoam products are no longer used in our sites. He is working with the City to obtain guidelines about banning styrofoam usage in district owned sites run by City employees. - Trustee Prola: requested to place paper straws in the cafeterias - Dr. Collins also addressed this request and will research the cost of plastic versus paper straws. - Trustee Prola - following up on an earlier request for a truancy report. Educational Services will follow up with this request. - Trustee Gonzalez - following up on Trustee Aguilar's consensus item; if anyone has language pertaining to an advocacy or resolution request it's helpful to the committee to get that information prior to them having that discussion to simplify blending different versions to create our own resolution - Trustee Oshinski - commented on Trustee Prola's request for paper straws; he stated that currently there are not a lot of selections for paper straws. As more vendors make paper straws available the cost will be reduced - President Sheridan - pertaining to the current rotation for the board president, vice president and clerk - consider a model or have a discussion about at a board workshop to review options or determine if there are no other viable options and pass on it but at least address it again. Review all methods and determine what is best for our school district.

    Attachments

    Link to this item

  96. T ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS
  97. U BOARD OF EDUCATION FUTURE MEETINGS
  98. U.1 Celebrate Schools Board Meeting - January 22, 2019
  99. U.2 Regular Board Meeting - February 5, 2019
  100. V ADJOURNMENT
    Rationale
    *Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).

    Link to this item

  101. w. Contracted Services Agreement between San Leandro USD/Monroe ES and Wolf Camp Arroyo

    Recommended motion

    Approve Contracted Services Agreement between San Leandro Unified School District/Monroe ES and Wolf Camp Arroyo.

    Rationale
    Monroe Elementary School's 5th grade class plans a 3 day two night outdoor education trip to Wolf Camp Arroyo in Livermore on January 27-29, 2020.
    Financial Impact
    $11,350 - Supplemental Concentration Outdoor Education Funds and Donation Funds

    Link to this item

Contracts and agreements on this agenda 35

Extracted automatically from the agenda items and attachments; amounts appear only when printed in the documents.

ItemVendor / partyDescriptionAmount
N.1.a 440 CreatesPrinting cost for SLTA Contract Agreements$3,755.65
N.1.a Alameda County Office of EducationProfessional Development Workshop: Middle School Math curriculum Google services usage - 10/5/18$1,600
N.1.a Anderson Carpet & Linoleum Sales Co., IncChange Order for Flooring done at Monroe Elementary as part of the Campus Upgrade. Back in the Summer we received approval for the estimated Change Order of $500. The actual Change Order wasn't processed as the...$506.00
N.1.a Bay Area Children's TheaterSpring Musical Theatre Program: Madagascar Jr. - first half of payment$6,000.00
N.1.a Bay Area Speech StudioProvide a receptive and expressive language assessment for one SLUSD studentNot to exceed $1,550
N.1.a College BoardSan Leandro High School - SAT with essay testing materials$1,320.00
N.1.a Commercial and Industrial Appliance RepairCommercial appliance repair$3,593.20
N.1.a Division of State Architect PlanCheck fees for portable relocation at Garfield Elementary School. - Measure J1 Fund (Portable Replacement)$1,800
N.1.a Division of State Architect PlanCheck fees for portable relocation at Wilson Elementary School - Measure J1 Fund (Portable Replacement)$1,800
N.1.a ISITE / EMS LINQ IncDigital menu deisplays, support, digital menu displan license - Food & Nutrition Services. Quote for 12 months$4,854.54
N.1.a KidzToProsAfter School Enrichment program for grades 2 and 3, Lego Robotics, Chess, Creative Math and Hip-Hop at McKinley Elementary School. Dates: January 8 - February 14, 2019$4,158
N.1.a KidzToProsAfter School Enrichment program for grades 4 and 5, Chess, Hip-Hop and Scratch Programming at McKinley Elementary School. Dates: February 26 - April 4, 2019$3,234
N.1.a KidzToProsAfter School Enrichment program for grades TK, K and 1, Fun with Circuits and Hip- Hop at McKinley Elementary School. Dates: April 9 - May 22, 2019$2,310
N.1.a Musson TheatericalPurchase and install a new theater curtain for SLHS. The current curtain has become dilapidated and last fire stamp was 2002. - Maintenance Fund$9,819.89
N.1.a Lori OczkusProfessional Development: workshop for teachers in grades 3-5 promoting best practices in literacy using Journeys reading adopted reading series hosted at St. Felicitas School$1,500.00
N.1.a Poster Compliance Center1 year compliance plan for the district$1,020.68
N.1.a School OutfittersChange order for STEAM Lab at McKinley Elementary School to increase the purchase order due to unforeseen costs with shipping and delivery. - Measure J1 Fund (Special Projects).$75.12
N.1.a Stanford UniversityStanford Principal Fellows participation - Dr. Reginald Richardson, Dr. Ronald Richardson and Valentin del Rio$6,000
N.1.a TMP ServicesAdjustment in price due to miscalculation in delivery charge. - Measure J1 Fund (Portable Replacement)$330.96
N.1.a We Lead Ours2018-19 Basketball League - Lincoln High School$2,100
N.4.a DellApprove the annual contract between San Leandro Unified School District and Dell.$12,074.00
N.4.b Professional Tutors of America, IncApprove Non-Public School & Agency Contracts.—
N.4.b Ro Health, IncApprove Non-Public School & Agency Contracts.—
N.4.b Seneca Family of AgenciesApprove Non-Public School & Agency Contracts.—
N.4.b The Phillips AcademyApprove Non-Public School & Agency Contracts.—
N.4.c —Staff recommends approval of Contract Service Agreement for Lincoln High School and and RISA (Restorative Implementation Strategies & Approaches) by CircleUp Education for 2019.$8,950
O.2.c East Bay Restaurant SupplyApprove expenditure of up to $21,000 to purchase Retherm oven, refrigerator, freezer and security shelving from East Bay Restaurant Supply.$21,000
O.4.a YMCA Camp ArroyoApprove Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and YMCA Camp Arroyo.$11,965
O.4.b Sylvan BancroftStaff recommends approval of contract service agreement between Bancroft Middle School and Sylvan Learning for 2019.$12,800
O.4.c StrategiesApproved the Contracted Services Agreement with Strategies for Learning, Inc.$11,000.00
O.5.b Emergency Communications Upgrade Project - RadioRecommend approval of the purchase of fifteen Motorola. Recommendation to join the East Bay Regional Communication System Authority will come at a later date.$92,877.83
O.5.c Anaya ConstructionRecommend approval of Anaya Construction CUPCCAA to move two existing portables from Garfield ES to Wilson ES.$18,500
O.5.d —Recommend approval of the HKIT Addendum 004 for Monroe ES parking.$31,435
O.5.e Indoor EnvironmentalRecommend approval of IES LLB Amendment 04 for FTK and San Leandro High School HVAC Installation.$5,363,078
O.5.f RA Jones ConstructionRecommend approval of RA Jones CUPCCAA Contract for the SLHS Pool drain and optional seal coat.$16,500

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