Regular Board Meeting

Rationale

As required, following the General Election on November 6, 2018, newly and re-elected or unopposed Board members take their official Oath of Office for San Leandro Unified School District (SLUSD). Each Board member selects the individual whom they wish to administer their oath. The two Board Members to take the oath of office are Christian Rodriguez, SLUSD Governing Board Member, Area 2 James Aguilar, SLUSD Governing Board Member, Area 6

Minutes

Newly appointed Board member James Aguilar was sworn in by Glenna Wurm-Hayenga. Newly appointed Board member Christian Rodriguez was sworn in by his wife Marina Rodriguez. Trustee Leo Sheridan was sworn in by Superintendent McLaughlin.

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Rationale

The Board of Trustees will nominate members and votes will be conducted electronically. Once names have been submitted for the each office the voting process will begin.

Minutes

Prior to the reorganization of the Board of Education, Mr. Mike Katz-Lacabe addressed the board regarding the importance of these positions and their responsibilities.

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Rationale

The Board of Trustees will elect a President for the Board of Education for the year effective December 11, 2018.

Minutes

President Tate asked for nominations to elect a President for the Board of Education. Trustee Prola nominated Vice President Sheridan and there were no other nominations. Vice President Sheridan accepted the nomination and was elected as the new Board President.

Actions

Motion Upon receiving nominations and acceptance of nominations the board will vote electronically for Board President. Passed with a motion by Diana Prola and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

The Board of Trustees will elect a Vice President for the Board of Education for the year effective December 11, 2018.

Minutes

President Tate asked for nominations to elect a Vice President for the Board of Education. Trustee Sheridan nominated Trustee Oshinski and there were no other nominations. Trustee Oshinski accepted the nomination and was elected as the new Vice President of the Board.

Actions

Motion Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Vice President. Passed with a motion by Leo Sheridan and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

The Board of Trustees will elect a Clerk for the Board of Education for the year effective December 11, 2018.

Minutes

Trustee Tate asked for nominations to elect a Clerk of the Board of Education. Trustee Gonzalez nominated Trustee Tate and there were no other nominations. Trustee Tate accepted the nomination and was elected as the new Clerk of the Board.

Actions

Motion Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk. Passed with a motion by Evelyn Gonzalez and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

The Board of Trustees will appoint the Superintendent to serve as Secretary to the Board of Education effective December 11, 2018.

Minutes

President Tate announced the appointment of the Superintendent to serve as Secretary to the Board. Superintendent McLaughlin was elected as Secretary to the Board.

Actions

Motion Approve appointment of Superintendent as Secretary to the Board of Education. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Minutes

There were no items to report for closed session.

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Minutes

President Sheridan led the audience in the pledge of allegiance.

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Minutes

President Sheridan requested Item P.3.a. Sabbatical Leave Request be pulled from the agenda.

Actions

Motion With the exception of item P.3.a. Sabbatical Leave Request. Passed with a motion by Evelyn Gonzalez and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Speaker

Morgan Mack-Rose

Rationale

Morgan Mack-Rose, Executive Director of San Leandro Education Foundation (SLED), accompanied by the SLED Board, will present a check to San Leandro Unified School District.

Minutes

Morgan Mack-Rose, Executive Director of San Leandro Education Foundation (SLED) and the SLED Board, presented the district with a $100,000 check. Both McKinley and Garfield schools will each receive $50,000 for their STEAM labs. Ms. Mack-Rose asked the board members to mark their calendars for April 5, for their annual Full STEAM Ahead for Education breakfast. This is their primary fundraiser that funds this $100,000. She also asked the board members to commit to being table captains for this event and filling tables with donors and vendors. All board members thanked Ms. Morgan Mack-Rose and the SLED Board for their generous donation.

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Rationale

The Superintendent and Board of Trustees will present awards to several people who participated in the Measure I campaign.

Minutes

Superintendent McLaughlin and President Sheridan presented awards to the following volunteers who participated on the Measure I campaign and thanked them for their support: Stephen Cassidy, Kevin Collins, Chris Dang, Lesley Feikert, Evelyn Gonzalez, Mike Katz-Lacabe, Morgan Mack-Rose, Christian Rodriguez, Marina Rodriguez, Jill Stowe and Katherine Vitz.

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Speaker

Dr. Kevin Collins

Rationale

The 2018-2019 First Interim Report, as required by Assembly Bills 1200 and 2756, is a financial update of the 2018-19 District Budget. This periodic report is required to be approved by the governing board no later than 45 days after the close of the reporting period ending October 31, 2018 to determine as to whether or not the District is able to meet its financial obligations for the current year and the following two subsequent years. Dr. Collins will be presenting on updates to the 2018-19 since the original budget was adopted in June, as well as updates to the multi-year projection.

Minutes

Dr. Collins, Assistant Superintendent, Business Services, presented updates on the 2018-19 First Interim which goes through October 31, 2018. He gave an overview on the following topics: 2018-19 budget and reserve update, multi-year projection, utilities overview and next steps. He went over major changes in the budget since its adoption in June.

Attachments

• 2018-19 First Interim Board Presentation PDF · 153.5 KB ViewOpen 2018-19 First Interim Board PresentationDownload 2018-19 First Interim Board Presentation

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Minutes

Trustee Tate read a list of all correspondence received since the last board meeting.

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Minutes

The student board member was not present at this board meeting.

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Minutes

There were no union representative reports.

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Rationale

Review District approved contracts for amounts $10,000 or less for the current fiscal year.

Attachments

• 2017-18 Contract Under 10K Summary 12.11.18 PDF · 60.2 KB ViewOpen 2017-18 Contract Under 10K Summary 12.11.18Download 2017-18 Contract Under 10K Summary 12.11.18

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Attachments

• Resolution No. 18-48 Board Signature Card PDF · 55.7 KB ViewOpen Resolution No. 18-48 Board Signature CardDownload Resolution No. 18-48 Board Signature Card

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Attachments

• Resolution No. 18-49 Agents Signature Card PDF · 21.7 KB ViewOpen Resolution No. 18-49 Agents Signature CardDownload Resolution No. 18-49 Agents Signature Card

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Rationale

Review meeting minutes from the October 9, 2018 board meeting.

Attachments

• October 9, 2018 PDF · 70.2 KB ViewOpen October 9, 2018Download October 9, 2018

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Rationale

Review gifts and donations received throughout the school district.

Attachments

• Donations 12.11.18 PDF · 58.6 KB ViewOpen Donations 12.11.18Download Donations 12.11.18

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Rationale

Review Resolution 18-52 No Name Calling Week

Attachments

• Res. 18-52 No Name Calling Week PDF · 22.0 KB ViewOpen Res. 18-52 No Name Calling WeekDownload Res. 18-52 No Name Calling Week

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Rationale

The San Leandro Unified School District owns a refrigerated truck that has performed well beyond its useful lifetime. Although the vehicle has relatively low mileage, it is 18 years old and its miles were accumulated with frequent starts and stops while making deliveries between school sites. This vehicle is not road worthy and would cost more to repair than its value. The District proposes that they be sold as surplus vehicles to First Capitol Auction Inc. Trustees approved the purchase of a replacement truck in June 2018, and that new truck has now been delivered. Make/Model Year Vin. No. License Plate No. Mileage Vehicle Problem Ford Refer. Truck 2000 1FDXF46FX4EE27910 1088474 79,537 Needs repair and lift gate broken

Financial Impact

Possible positive Fiscal Impact to Maintenance Fund, depending on sold price at Auction. Any funds from sale of truck would be deposited in Food Service account (Fund 13).

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Rationale

This salary schedule has been revised to include the board approved enrollment specialist position.

Financial Impact

None

Attachments

• CSEA Job Classifications and Salary Schedule PDF · 50.0 KB ViewOpen CSEA Job Classifications and Salary ScheduleDownload CSEA Job Classifications and Salary Schedule

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Attachments

• Personnel Report PDF · 84.7 KB ViewOpen Personnel ReportDownload Personnel Report

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Rationale

San Leandro Unified is a participant in the 360/365 expanded learning professional learning community initiative. This agreement describes the stipend provided by the Partnership for Children & Youth (PCY) to San Leandro Unified School District for involvement in Expanded Learning 360 ° /365, an initiative to improve social-emotional learning (SEL) practices and promote coordination and consistency of these practices across expanded learning and school-day environments.

Financial Impact

San Leandro Unified will receive a $5,000 grant.

Attachments

• 360/365 Participation Agreement PDF · 111.2 KB ViewOpen 360/365 Participation AgreementDownload 360/365 Participation Agreement

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Rationale

Due to the completion of the painting on the exterior of the portables at Monroe Elementary School, the Notice of Completion needs to be filed.

Financial Impact

No Fiscal Impact

Attachments

• Migale Notice of Completion-Monroe ES exterior portables PDF · 134.3 KB ViewOpen Migale Notice of Completion-Monroe ES exterior portablesDownload Migale Notice of Completion-Monroe ES exterior portables

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Rationale

The Board of Trustees will select Chairpersons, members and alternates for each of the following committees: Communication/Advocacy Committee Curriculum & Policy Committee DATE (Drug Alcohol Tobacco Education) Committee Facilities and Technology (F&T) Committee Finance Committee

Minutes

After Board discussion, Item P.1.a. Approval of Board Committees, was pulled from the agenda and tabled until the next Board meeting in January, 2019.

Actions

Motion Approval of Board Committees to be tabled until the next board meeting. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

The Board of Trustees will select representatives and alternates for the following organizations: Alameda County School Boards Association Eden Area Regional Occupational Program Mid-Alameda County Special Education Local Plan Area City Disaster Preparedness Council

Minutes

After Board discussion, Item P.1.b. Approval of Board Representatives, was pulled from the agenda and tabled until the next Board meeting in January, 2019.

Actions

Motion Approval of Board Representatives to be tabled until the next Board meeting. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

The 2018-2019 First Interim Report, as required by Assembly Bills 1200 and 2756, is a financial update of the 2018-19 District Budget. This periodic report is required to be approved by the Governing Board no later than 45 days after the close of the reporting period ending October 31, 2018 to determine as to whether or not the District is able to meet its financial obligations for the current year and the following two subsequent years.

Actions

Motion Approve the positive certification of the First Interim Report for fiscal year 2018-19. Passed with a motion by Diana Prola and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The 2018-19 First Interim Report has incorporated budget revisions through November 30, 2018.

Attachments

• 2018-19 First Interim Report PDF · 8.2 MB ViewOpen 2018-19 First Interim ReportDownload 2018-19 First Interim Report

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Rationale

The attached Form J-13A represents the school district's application to the California Department of Education to exclude November 16, 2018 attendance for all district schools from our annual calculation of Average Daily Attendance. All public schools in Alameda County were closed on that day due to excessive smoke and an Air Quality Index that was rated as "unhealthy" or "very unhealthy" due to the smoke from the Camp Fire in Butte County. One day of ADA for the entire district represents about $640,000 in revenue. Form J-13A does not technically need to be approved at a board meeting, however it must be signed by a majority of trustees before being forwarded to the County Office of Education and then on to the state. For reasons of transparency and record keeping, staff is recommending approval of the attached Form J-13A.

Actions

Motion Staff recommends approval of Form J-13A / Request for Allowance of Attendance Due to Emergency Conditions. Passed with a motion by James Aguilar and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

By completing and approving Form J-13A, the district avoids losing approximately $640,000 in LCFF revenue for the current year.

Attachments

• J-13A District Closure on November 16, 2018 PDF · 933.9 KB ViewOpen J-13A District Closure on November 16, 2018Download J-13A District Closure on November 16, 2018

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Rationale

The San Leandro Unified School District has been working with MidAmerica as its Third Party Administrator (TPA) since 2011. TPA's provide Tax Sheltered Annuity (TSA) services related to IRS compliance, employee outreach and education, processing of salary reduction agreements, and maintenance of agreements with financial services firms. MidAmerica was recently acquired by TSA Consulting Group (TSACG). With the acquisition, TSACG has committed to not making any changes to our current terms and conditions under MidAmerica. This includes no direct fees for TSA services. Staff considered using this opportunity to look at other TPA providers. However, because of the timing (the end of the calendar year), a change at this time could cause problems in terms of monitoring of employee deductions and also could require all employees to submit salary reduction agreement paperwork to continue deductions. Staff believes that adopting TSACG as our new TPA will provide for the least disruption for employees. Additionally, because of TSACG's size, the new company offers enhanced online services and customer service. The attached agreement is required for SLUSD to transfer from MidAmerica to TSACG.

Actions

Motion Approve Tax Sheltered Annuity agreement with TSA Consulting Group. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

No fiscal impact.

Attachments

• TSA Consulting Group Agreement PDF · 1.2 MB ViewOpen TSA Consulting Group AgreementDownload TSA Consulting Group Agreement

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Rationale

Our district used SCI Consulting Group for five years to assist with the 2012 parcel tax (Measure L). The attached proposal is to continue those services for Measure I. The company assists qualifying individuals with filing for exemptions, files exemptions with the county, monitors property transfers so that exemptions are up to date, and produces an annual parcel tax report. The current proposal includes a one-time additional service of sending letters to parcel owners who were exempt under Measure L. The letter will include a simple form that can be returned to re-establish the parcel tax exemption under Measure I. The current proposal also includes a one-time mailing of post-election notification postcards to all out-of-district property owners. Mailing postcards is a new state requirement under Government Code 54930.

Actions

Motion Recommend approval of agreement with SCI Consulting Group Agreement for parcel tax monitoring and exemption administration and out-of-district notification. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

The cost of parcel tax exemption and administration services will be 2019-20: $8,500 2020-21: $8,750 2021-22: $9,000 2022-23: $9,600 3% annual increase if extended past 2022-23. Additional one-time charges for 2018-19 will be Post-election Notification Postcards: $7,500 Senior Exemption Renewal Mailing: $2,000

Attachments

• SCI Consulting Group Consultant Services Agreement PDF · 156.0 KB ViewOpen SCI Consulting Group Consultant Services AgreementDownload SCI Consulting Group Consultant Services Agreement

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Rationale

On October 15, 2013, the Board of Trustees approved a special rate and agreement with the Drowning Darryls to use the SLHS pool. Staff is recommending changes to that agreement. Dr. Collins met with Darryl Francis of the Drowning Darryls in November to review proposed changes to the current agreement and to assure him that the district expects that the long standing relationship between the team and SLUSD will continue. Staff expects that the Drowning Darryls will continue to have adequate access to the SLHS pool after 2019 and will continue to use the facility as its home pool . The changes will also allow better access to other local aquatic teams as there is very limited pool availability in the city. Staff is recommending that the following updates be made to that agreement for the 2019 swim season along with clarifying notes (in parentheses): $7,200 $7,408 payment to the district for annual facility rental (previously approved with 2.9% increase for all facilities ) Daily pool use of up to 3 hours ( SLUSD has assigned more than 3 hours in recent years ) Saturdays used for swim meets only ( approximately four home swim meets per year ) No swim time available on Sundays Pool use from April through July No charge for attendants Will be required to pay for attendants to be present when using pool No access to keys (t eam had been given keys and alarm codes because attendants were not required – district will not issue keys in 2019 and will remove alarm code ) Staff is also recommending that the special lease agreement with the Drowning Darryls sunset at the conclusion of the 2019 season. The team would then access the facility rental process for pool rental utilizing the same procedures and rates as all other groups.

Actions

Motion Approve updates to the agreement with the Drowning Darryls swim team and sunset of agreement at conclusion of 2019 swim season. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

There are no anticipated financial impacts from the changes to the agreement.

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Rationale

In our collective bargaining agreement with the San Leandro Teachers' Association (SLTA), there is a provision for sabbatical leave. In summary, this provision allows SLTA members to apply for up to one year of leave to pursue opportunities that meet the following criteria: *The potential of the leave to improve classroom instruction. *The potential to strengthen a subject matter area for which there is a need in the District. *The potential of the proposal to strengthen the overall District program. If approved, the employee receives half of his/her annual salary plus access to benefits. In return, the employee must commit to working in the district for up to two years upon return. A multiple subject credentialed teacher at one of our elementary schools is requesting sabbatical leave to take a year off to pursue a Special Education credential authorization. The SLTA sabbatical leave committee has reviewed this request and has determined that it meets the criteria. The superintendent and staff have reviewed this request and, per contract, the request if coming to the board for action. However the superintendent and staff are not recommending approval of this sabbatical leave request. Factors taken into consideration in the decision to not recommend approval of this leave were the following: (1) the current teacher shortage; (2) the variety of options that are available to this teacher to pursue additional certifications, such as online programs, that do not require an employee to take time off of work; and (3) the fiscal status of the district.

Minutes

Prior to the approval of the agenda, Item P.3.a. Sabbatical Leave Request was pulled by President Sheridan.

Financial Impact

Approval of this item would result in paying the teacher requesting the leave half the annual salary plus statutory costs. The estimated cost of granting this leave is approximately $70,000.

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Rationale

Madison Elementary School 5th grade class plans a five day four night outdoor education trip at the Mt. Herman Outdoor Science Camp on March 18 - 22, 2019.

Actions

Motion Approve Contracted Services Agreement between San Leandro Unified School District/Madison Elementary School and Mt. Herman Outdoor Science School. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$15,675 - Outdoor education funds (LCAP, Supplemental Concentration) & Donations

Attachments

• Mt. Hermon Outdoor Science School PDF · 216.0 KB ViewOpen Mt. Hermon Outdoor Science SchoolDownload Mt. Hermon Outdoor Science School

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Rationale

A major technology initiative outlined in our Measure J1 Bond Budget for Technology is the purchase of laptops for teachers, administrators and other mobile employees. Our Macbook Pros are are close to five years old. We plan to replace our Macbook Pros beginning in 2019. We have identified the Macbook Air as the likely new device and would like to purchase some to test.

Actions

Motion Approve the purchase of 20 Macbook Airs in the amount of $33,661.55 with Measure J1 Bond Funds. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$33,661.55 with Measure J1 Bond Funds.

Attachments

• Apple PDF · 95.1 KB ViewOpen AppleDownload Apple

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Rationale

The purpose of this MOU between San Leandro Unified School District (SLUSD) and the Sequoia Foundation (SF) is to describe the roles of SLUSD and SF in the completion of deliverables for a grant from the Bay Area Air Quality Management District (BAAQMD). The grant funds the development and implementation of two high school lessons related to air monitoring, impacts of air pollution on health, and effects of climate change. SF received a grant from BAAQMD that supports partnership with Magnitude.io, and SLUSD. The grant funds the development and implementation of high school science lessons that enhances learning by creating hands-on experiences that support and build on California’s Next Generation Science Standards (NGSS). Students will collect and analyze local air quality data, compare with publicly-available Air District data, assess human environmental impacts, and learn about sources of pollution and associated health effects. The curriculum will follow a project-based learning (PBL) approach by utilizing stationary CanSats, devices that use consumer-grade sensors to measure atmospheric temperature, humidity, and barometric pressure, as well as gasses and particulates. This agreement builds upon the work completed last year.

Actions

Motion Staff recommends approval of MOU between San Leandro Unified School District and SEQUOIA FOUNDATION for Air Quality and Air Monitoring Education for SLUSD High School Students for 2018-2019. Passed with a motion by Monique Tate and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

SLUSD will receive a $1,500 grant.

Attachments

• Sequoia and SLUSD Agreement PDF · 341.1 KB ViewOpen Sequoia and SLUSD AgreementDownload Sequoia and SLUSD Agreement

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Rationale

2018/2019 Non-Public School & Agency Contracts Student # DOB COST LOCATION # 1 08/27/09 $ 4,200.00 Seneca Family of Agencies Addendum (OT Services) # 2 04/22/10 $ 900.00 Seneca Family of Agencies Addendum (OT Services) # 3 11/02/10 $ 3,000.00 Seneca Family of Agencies Addendum (SLP/OT Services) # 4 09/17/13 $17,640.00 Ro Health, Inc. # 5 05/25/06 $ 3,800.00 The Speech Pathology Group, Inc. Total $29,540.00

Actions

Motion Approve 2018/2019 Non-Public School & Agency Contracts. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$ 29,540.00 - Special Ed funds.

Attachments

• Ro Health, Inc. PDF · 178.8 KB ViewOpen Ro Health, Inc.Download Ro Health, Inc.
• Seneca Family of Agencies PDF · 514.5 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• The Speech Pathology Group, Inc. PDF · 284.0 KB ViewOpen The Speech Pathology Group, Inc.Download The Speech Pathology Group, Inc.

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Actions

Motion Approve Amended Full Expulsion for Case E05 18/19 Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Actions

Motion Approve revocation of suspended expulsion for case E03 18/19 Passed with a motion by Peter Oshinski and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

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Rationale

SLUSD evaluated all UPS battery back-ups and switch enclosures and determined that some need to be replaced. This project will address this need. $57,740 of Measure J-1 funds will be used for this project. SLUSD also applied for E-rate funding and received preliminary approval using the BEAR method. At the completion of this project, SLUSD can apply for reimbursement of up to 80% of this expenditure.

Actions

Motion Approve the purchase of UPS battery back-ups and switch enclosures Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

$57,740.65 in Measure J1 Bond Funds. Possible E-rate reimbursement.

Attachments

• UPS and Ensures PDF · 320.5 KB ViewOpen UPS and EnsuresDownload UPS and Ensures

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Rationale

A 65 foot section of the 10 foot fence has fallen and needs to be replaced at Washington Elementary.

Actions

Motion Recommend approval of Bailey Fence PO contract for replacing fence at Washington ES. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $11,831 from Maintenance Fund

Attachments

• Bailey Fence PO Contract-Washington ES Fence Replacement PDF · 277.4 KB ViewOpen Bailey Fence PO Contract-Washington ES Fence ReplacementDownload Bailey Fence PO Contract-Washington ES Fence Replacement

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Rationale

After project was sent to bid, Beals Martin & Assoc. was selected as the lowest bidder for the construction on the Warehouse Renovation.

Actions

Motion Recommend approval of Beals Martin & Assoc. Agreement for the construction on the Warehouse Renovation. Passed with a motion by Christian Rodriguez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact Total $1,707,767 from Redevelopment Agency Funds $772,157 (Fund 01), Food Service $435,610 (Fund 13), and Special Reserve for Capital Outlay $500,000 (Fund 40).

Attachments

• Beals Martin and Assoc. Agreement-Warehouse Renovation PDF · 127.8 KB ViewOpen Beals Martin and Assoc. Agreement-Warehouse RenovationDownload Beals Martin and Assoc. Agreement-Warehouse Renovation

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Rationale

The existing finish on the gym floor is worn and needs to be refinished. Maintenance is proposing to strip off the old finish and reapply a new finish to help preserve the wood floor.

Actions

Motion Recommend approval of Corner To Corner Cleaning Services to strip and refinish the gym floor at Muir Middle School due to deterioration. Passed with a motion by Monique Tate and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $16,582 from Maintenance Funds.

Attachments

• Corner To Corner Cleaning Service-Muir gym floor PDF · 252.1 KB ViewOpen Corner To Corner Cleaning Service-Muir gym floorDownload Corner To Corner Cleaning Service-Muir gym floor

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Rationale

RA Jones Construction to provide labor and materials to relocate six portables at Garfield ES, including temporary power, fencing and gravel walkway.

Actions

Motion Recommend approval of RA Jones Construction CUPCCAA for Garfield ES portable relocation. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $178,500 from Measure J1 Fund (Portable Replacement)

Attachments

• RA Jones CUPPCCA-Garfield ES Portable Relocation PDF · 507.2 KB ViewOpen RA Jones CUPPCCA-Garfield ES Portable RelocationDownload RA Jones CUPPCCA-Garfield ES Portable Relocation

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Rationale

Ra Jones Construction to provide labor and materials for installing two district purchased scoreboards at the SLHS softball and baseball fields.

Actions

Motion Recommend approval of RA Jones CUPCCAA Contract to provide labor and materials to install two district provided scoreboards at the SLHS softball fields. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $43,500 from Measure J1 Fund (Campus Upgrade)

Attachments

• RA Jones CUPPCCA - SLHS Scoreboard Installation PDF · 351.0 KB ViewOpen RA Jones CUPPCCA - SLHS Scoreboard InstallationDownload RA Jones CUPPCCA - SLHS Scoreboard Installation

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Rationale

To continue to provide program management services and construction management services for San Leandro Unified School District.

Actions

Motion Recommend approval of RGM & Assoc. Amendment 3 to continue to provide program and construction management services. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $939,820 from Measure J1 Fund (Bond Administration)

Attachments

• RGM & Assoc. Amendment 3-Project Management Services PDF · 341.4 KB ViewOpen RGM & Assoc. Amendment 3-Project Management ServicesDownload RGM & Assoc. Amendment 3-Project Management Services

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Rationale

As part of the District Wide HVAC Replacement Project, Sterling Environmental was contracted to process material that needed to be removed from Monroe ES.

Actions

Motion Recommend approval of Sterling Environmental PO Contract for Material Removal at Monroe ES as part of the District Wide HVAC Replacement project. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $12,400 from Measure J1 Fund (HVAC)

Attachments

• Sterling Environmental PO Contract-Monroe ES Material Removal PDF · 399.9 KB ViewOpen Sterling Environmental PO Contract-Monroe ES Material RemovalDownload Sterling Environmental PO Contract-Monroe ES Material Removal

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Rationale

The existing circuits on the girls softball field are insufficient to run the pitching machine and the scoreboards. This project will increase the capacity of the existing circuits.

Actions

Motion Recommend approval of Steve Smith CUPCCAA for the SLHS Field Electrical Upgrade. Passed with a motion by Diana Prola and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $22,400 from Measure J1 Fund (Electrical Upgrade)

Attachments

• Steve Smith CUPCCAA-SLHS Field Electrical Upgrade PDF · 372.9 KB ViewOpen Steve Smith CUPCCAA-SLHS Field Electrical UpgradeDownload Steve Smith CUPCCAA-SLHS Field Electrical Upgrade

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Rationale

As part of the portable replacement and interim housing, TMP Services will provide six ramps for the portables that will be moved at Garfield ES as they are not not equipped with ramps that can be moved. The new ramps will be able to be moved and reused at other locations for other interim housing needs.

Actions

Motion Recommend approval of TMP Services purchase quote to provide six ramps for the portables at Garfield ES Passed with a motion by Christian Rodriguez and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $24,215.24 from Measure J1 Fund (Portable Replacement)

Attachments

• TMP Services Quote-Garfield ES ramp purchase PDF · 1.7 MB ViewOpen TMP Services Quote-Garfield ES ramp purchaseDownload TMP Services Quote-Garfield ES ramp purchase

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Rationale

Due to the well being out of commission and the lack of water pressure from the domestic water supply the fields we not getting watered properly and are in need of repair. Maintenance Department is proposing the SLHS rear natural turf field be aerated, seeded, fertilized and broadleaf plant control application.

Actions

Motion Recommend approval of TruGreen Commercial PO Contract for the SLHS rear natural turf baseball field. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $11,350 from Maintenance Fund

Attachments

• TruGreen Commercial PO Contract-SLHS natural turf baseball field PDF · 333.6 KB ViewOpen TruGreen Commercial PO Contract-SLHS natural turf baseball fieldDownload TruGreen Commercial PO Contract-SLHS natural turf baseball field

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Rationale

As part of the SLHS Scoreboard Installation Wilson Architecture will be contracted to design and submit plans to install the scoreboards to DSA for review.

Actions

Motion Recommend approval of Wilson Architecture Agreement for SLHS Scoreboard Installation DSA review Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $8,500 plus approximately $900 for reimbursements. Total amount not to exceed $9,400 from Measure J1 Fund (Campus Upgrade)

Attachments

• Wilson Architecture Agreement-SLHS Scoreboard DSA submittal review PDF · 376.9 KB ViewOpen Wilson Architecture Agreement-SLHS Scoreboard DSA submittal reviewDownload Wilson Architecture Agreement-SLHS Scoreboard DSA submittal review

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Rationale

As part of the IT/Food Services Warehouse Renovation Project the attached budget has been created to estimate complete costs.

Actions

Motion Recommend approval of the IT/Food Services Warehouse Renovation Budget. Passed with a motion by Monique Tate and a second by Diana Prola. | Vote: Yes James Aguilar .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

Financial Impact

Total Fiscal Impact: $2,681,647

Attachments

• IT/Food Services Warehouse Renovation Budget PDF · 55.4 KB ViewOpen IT/Food Services Warehouse Renovation BudgetDownload IT/Food Services Warehouse Renovation Budget

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Rationale

Enrollment as of December 4th, 2018

Attachments

• Enrollment as of December 4th, 2018 PDF · 184.9 KB ViewOpen Enrollment as of December 4th, 2018Download Enrollment as of December 4th, 2018

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Minutes

Trustee Gonzalez recommended Ed Shapiro continue to represent the Recreation and Parks Commission role for the next four years. There was board consensus on this item. Trustee Gonzalez suggested having board representatives attend the Unity in the Community meetings and having them report back at board meetings. There was board consensus on this item. Trustee Gonzalez stated that having a backup student board member had previously been discussed as a consensus item. She also mentioned that there should always be a student board member at every meeting. Superintendent McLaughlin indicated that he would look into the process of selecting student board members.

Attachments

• Consensus items 12.11.18 PDF · 38.4 KB ViewOpen Consensus items 12.11.18Download Consensus items 12.11.18

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