San Leandro Unified School DistrictTradition and Innovation

Regular

Regular Board Meeting

· 7:00 PM

Consistent with Assembly Bill 361, effective October 1, 2021, and the continued state of emergency, (COVID), the San Leandro Unified School District Board of Education will continue to hold meetings via teleconferencing until further notice. The public is invited to participate via teleconference per the Zoom link on the school district website Board of Education page · · Closed Session - 6:00 pm · Open Session - 7:00 pm

Agenda 112 items

  1. A CALL TO ORDER - 6:00 P.M.
    Minutes
    The board meeting was called to order at 6:00pm.
  2. B PUBLIC TESTIMONY - CLOSED SESSION ITEMS
    Minutes
    There was no public testimony on Closed session items.
  3. C RECESS INTO CLOSED SESSION - 6:00 P.M.
    Minutes
    The board recessed into Closed session at 6:00pm.
  4. C.1 Student Expulsions; EC 35146 and 48918(c) - None
  5. C.2 Public Employee Performance Evaluation, Title: xxxx; GC 54957 - None
  6. C.3 Public Employee Discipline/Dismissal/Release/Hiring; GC 54957
  7. C.4 Conference with Labor Negotiator (Government Code Section 54957.6) Employee organizations: SLTA, CSEA, T/T, Unrepresented Groups, Designated Representative: Zarina Zanipatin
  8. C.5 Conference with Legal Counsel Anticipated Litigation - Significant exposure to litigation pursuant to Government Code section 54956.9: (specify number of potential cases)
  9. C.6 Public Employee Appointment - Title: Assistant Principal; Government Code 54957
  10. C.7 Conference with Real Property Negotiator - Property(ies); xxx; Government Code 54956.8 - None
  11. C.8 Conference with Legal Counsel - Existing Litigation - (Specify number of potential cases); Government Code 54956.9 - None
  12. C.9 Liability Claims; Government Code 54956 - None
  13. C.10 Matters Related to Students EC 35146 and 48912 - None
  14. D RECONVENE TO OPEN SESSION - 7:00 P.M.
    Minutes
    The Board reconvened to open session at 7:00pm.
  15. D.1 Roll Call
    Minutes
    Roll call was taken; all board members were present. Trustee Sheridan attended the meeting via Zoom.
  16. D.2 Report on Closed Session Action
    Minutes
    The Board of Education took the following action in accordance with Government Code 54956.9(b), Government Code 54957 and Education Code 35146: * To appoint Christopher Young to the position of Assistant Principal of San Leandro High School by a 7-0 vote. This item was Moved by Trustee Oshinski and Seconded by Trustee Rodriguez. The Board has directed the superintendent and/or designee to deliver the proper notifications to the affected parties.
  17. D.3 Pledge of Allegiance
    Minutes
    President Gonzalez acknowledged the brief written report which was forwarded to the board by the Recreation and Parks Commissioner Ed Shapiro prior to the board meeting.
  18. D.4 Land Acknowledgement
    Minutes
    Trustee Aguilar read the Land Acknowledgement.
    Quick Summary / Abstract
    We take a moment to recognize that the City of San Leandro sits within the traditional homeland of the Halkin (Jalguin) - a Chochenyo Ohlone and Bay Newuk-speaking people. This ancient place, which is also named Halkin, has been settled, nurtured and loved since time immemorial by the Halkin people. Because of the strength and determination of their ancestors and elders, the Halkin people continue to live and thrive in contemporary San Leandro, and the surrounding area, in an uninterrupted manner. We recognize their deep, living presence - and we give gratitude for the opportunity to gather and live on this beautiful land. Consistent with our values of community and diversity, we acknowledge and make visible the city of San Leandro's relationship to the Indigenous people of this beloved place.
  19. D.5 Mission Statement
    Minutes
    The Mission Statement was read by Trustee Sheridan.
    Quick Summary / Abstract
    The mission of the San Leandro Unified School District is to educate students to achieve academic excellence in order to become confident, collaborative, and engaged citizens in a community rich in heritage and diverse in culture, where we value our traditions and embrace innovation.
  20. D.6 Equity Statement
    Minutes
    The Equity Statement was read by Trustee Oshinski.
    Quick Summary / Abstract
    The Board of Trustees believes that the diversity that exists among the district's community of students, staff, parents/guardians, and community members is integral to the district's vision, mission, and goals. Addressing the needs of the most marginalized learners requires recognition of the inherent value of diversity and acknowledgement that educational excellence requires a commitment to equity in the opportunities provided to students and the resulting outcomes.
  21. D.7 Approval of Agenda Passed
    Actions
    Motion Passed with a motion by James Aguilar and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

  22. E LEGAL STATEMENT
    Quick Summary / Abstract
    Members of the audience who wish to address the Board are asked to “raise your hand” via zoom during the meeting when the item is reached on the agenda or, for non-agenda items, during the Public Testimony item and wait to start speaking when you are called upon. Comments sent prior to the Board meeting have been provided to members of the Board in advance of the meeting. Some that only recently came in will be read aloud now. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).
  23. F PUBLIC TESTIMONY ON NON-AGENDA ITEMS
    Minutes
    There was no public testimony on non-agenda items.
  24. G RECREATION & PARKS COMMISSION REPORT
    Minutes
    Although there was no Recreation and Park Commission report, President Gonzalez acknowledged the brief written report from the Recreation and Parks Commissioner Ed Shapiro that was forwarded to board members prior to the board meeting.
  25. H HIGH SCHOOL REPORT
    Speaker
    Dr. Reginald Richardson, Dr. Ronald Richardson and Matt Steinecke
    Minutes
    San Leandro High School Co Principals Dr. Reginald Richardson and Dr. Ronald Richardson, and Lincoln High School principal Matt Steinecke highlighted the following topics as part of their respective high school reports: San Leandro High School * The school site anticipates providing school logo items from their recently acquired silk screen printer * Multi EL community engagement event was a success * PSAT event for 10th and 11th grade students is taking place later in the week * All Freshmen students signed up for community college dual enrollment; students receive high school credit and college credit * High School website is being updated for better communication to families *A virtual college fair will take place on October 19 * The Homecoming dance was a success - safety proposals were followed for this outdoor event Lincoln High School * Lincoln admin meets with San Leandro High School admin every two weeks to discuss and collaborate between the two schools * New Soccer Program is underway * Group counseling sessions have begun; students can self-select via QR codes posted around the school * Meeting with seniors and families to discuss senior year and post high school plans * Pre Apprenticeship program (MC3) and hospitality pathway programs are currently underway * School staff being training to use EPI pen and other safety protocols needed to ensure students and staff are being safe * A WASC visit is scheduled for February 2022 * COVID-19 funds were used for additional seating and outdoor covers * The Independent Study team is working very well together connecting families and students to resources
  26. I BOND REPORT
    Speaker
    Aaron Kerrigan, Director of Facility & Operations
    Minutes
    Aaron Kerrigan, Director of Bond, provided an update to the board members and the audience on current and completed bond projects at school sites and buildings throughout the school district.
  27. J COVID-19 UPDATE REPORT
    Minutes
    Rocky Medeiros, Director of Safety and Emergency Services, provided a COVID-19 update: *Version 15 of the Alameda County 2021-22 School Guidance book has been released ** The release includes two updated areas and new guidance on COVID-19, air quality and new COVID-19 vaccination requirements ** The new updated areas are: COVID-19 Testing and Vaccination program Extracurricular activities returning to SLUSD
  28. K PRESENTATIONS - None
  29. L PUBLIC HEARING - None
  30. M REPORTS
  31. M.1 Correspondence
    Minutes
    Trustee Aguilar read all correspondence received since the last board meeting.
  32. M.2 Student Board Member Report
    Minutes
    Student Board Member Jonathan Martin provided the following report to the Board: *Dismissal dilemma at FTK Campus Concern was addressed regarding the amount of congestion at the side gates. Suggested resolution included providing different points of dismissal for C-hall students upstairs and implement a 2-minute dismissal and enter through the front to prevent congestion at the gates
  33. M.3 Union Representative Reports
    Minutes
    There was no union representative report at this board meeting.
  34. N BOARD COMMITTEE REPORTS
    Minutes
    The Board of Trustees provided a report of recent committee meetings and summarized various events taking place on their respective committees.
  35. N.1 Communication/Advocacy
  36. N.2 Curriculum/Policy
  37. N.3 Facilities & Technology
  38. N.4 Finance
  39. N.5 Drug, Alcohol, Tobacco Education (DATE)
  40. O CONSENT AGENDA Passed
    Actions
    Motion Passed with a motion by Peter Oshinski and a second by Leo Sheridan. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Quick Summary / Abstract
    These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item.

    Outcome

    Motion Passed

  41. O.1 General Services Passed
  42. O.1.a Previously Approved Contracts for Amounts $10,000 or Less for Fiscal Year 2021-2022 Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  43. O.1.b Board Meeting Minutes Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  44. O.1.c Acceptance of Gifts and Donations Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  45. O.1.d Resolution 21-37 to Declare Certain Equipment Surplus and/or Obsolete Passed 📎 1

    Recommended motion

    Approve list of electronic discards and equipment from Technology Services.

    Rationale
    When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  46. O.1.e Approve Resolution 21-39 Red Ribbon Week Passed 📎 1

    Recommended motion

    Approve Resolution 21-29 Red Ribbon Week 2021

    Rationale
    Review Resolution 21-39 Red Ribbon Week 2021

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  47. O.1.f Approve 21-40 National Bullying Prevention Month Passed 📎 1

    Recommended motion

    Approve Resolution 21-40 National Bullying Prevention Month

    Rationale
    Review Resolution 21-40 National Bullying Prevention Month

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  48. O.2 Business & Operations Passed
  49. O.2.a Agreement to Accept $75,000 Donation to Food Service Department Passed 📎 1

    Recommended motion

    Approve agreement with the Stupski Foundation for receipt of $75,000 donation.

    Rationale
    The Stupski Foundation has approached the district's Food Service Director regarding a $75,000 grant. Food Service would like to use the grant to help fund our new freezer project which was already approved by the Board. The grant would pay for items required work such as a concrete pad and electrical work that cannot come from regular cafeteria funds. The Stupski Foundation has provided an agreement for the receipt of funds which is attached.
    Financial Impact
    The agreement will bring a donation of $75,000 to the district's food services department.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  50. O.3 Administrative Services Passed
  51. O.3.a Personnel Report Passed 📎 1

    Recommended motion

    Our recommendation is to approve the Personnel Report

    Rationale
    The following personnel document reports details of Certificated, Classified and Coaches employment and terminations along with changes in assignments.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  52. O.3.b Pandemic Services Assistant Job Description Passed 📎 1

    Recommended motion

    Approve the revised job description for the Pandemic Services Assistant position.

    Rationale
    Staff is recommending that the board approve revisions to the attached Pandemic Services Assistant classified job description. This revised job description has been ratified and approved by the CSEA board.
    Financial Impact
    No fiscal impact.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  53. O.4 Educational Services Passed
  54. O.4.a Tableau License Renewal Passed 📎 1

    Recommended motion

    Staff recommends approval of the Tableau License Renewal

    Rationale
    The San Leandro Unified School District utilizes a variety of databases to record data. In order to analyze this data, staff has to perform a great deal of manual work. Tableau gives staff the ability to pull data from multiple systems and resources and create reports in a much more efficient and clear manner. Once these reports are created, they are easily shared with users. These reports will allow us to provide better support for our students.
    Financial Impact
    $11,250.00 Supplemental and Concentration

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  55. O.4.b Subscription Renewal Agreement with Instructure for CALPADS Certification Support for School Year 2021-2022 Passed 📎 1

    Recommended motion

    Staff recommends the approval of the Renewal Agreement between San Leandro Unified School District and Instructure for CALPADS Certification Support for school year 2021-2022.

    Rationale
    Since 2012 the District implemented the use of Certica Solutions which is now Instructure in order to ensure our CALPADS data is accurate and complete as well as meet our compliance deadlines. It was found to be an essential process in ensuring school site and department CALPADS data is entered correctly and on time. Both site office staff have come to rely on daily reminders to update information and we have become much more efficient and accurate correcting CALPADS errors. The District is again seeking to renew the contract agreement with Instructure for Certify, which is Instructure hosted data certification service. They have a proven track record to support districts like ours to organize an easier electronic process validating and monitoring our data daily. It provides performance management to help districts analyze, track and improve CALPADS reporting and ensure compliance.
    Financial Impact
    $10,517.72 from General Funds

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  56. O.4.c Renewal for N2Y: Unique Learning, SymbolStix, and News-2-You for School Year 2021-2022 Passed 📎 1

    Recommended motion

    Staff recommends approval of renewal for N2Y: Unique Learning, SymbolStix and News-2-You.

    Rationale
    N2Y provide three systems that San Leandro Unified's Special Education teachers use: Unique Learning System, News-2-You, and Symbolstix PRIME. Unique Learning System allows all students the opportunity to reach their full potential with six grade bands along with access to the general education curriculum and content standards. News-2-You is a weekly newspaper connecting students with special needs to the world around them, through relevant current events topics. SymbolStix PRIME is a communication tool for learners with speech and language difficulties to create meaningful dialogue and understanding.
    Financial Impact
    $19,664.36 Supplemental and Concentration Funds

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  57. O.4.d New Wi-Fi System Calibration Services Passed 📎 1

    Recommended motion

    Approve Wi-Fi professional services agreement with AMS.net

    Rationale
    SLUDS installed a new Wi-Fi system this last summer via E-Rate Category 2 federal funding available for Wireless hardware and related equipment. Now that the system has been installed and has been running for some time it is necessary to go through and calibrate the system for our specific buildings and construction materials. Staff is requesting approval to engage with professional networking consultants to perform this work. This item was reviewed by the Facilities and Technology Committee at the October 6th Meeting.
    Financial Impact
    Up to $10,000.00 from Bond Measure J1

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  58. O.4.e Approval of Sonday System 1 and 2 Intervention Proposal by Winsor Learning Passed 📎 1

    Recommended motion

    Staff recommends approval of Sonday System 1 and 2 Intervention Proposal by Winsor Learning

    Rationale
    The proposal between Sonday System and San Leandro Unified is to purchase 8 Sonday System 1 and 8 Sonday System 2 Dual Delivery Kit, featuring the Classroom Instruction Kit and Classroom Station as well as access to the online teacher resource kit, that provides all the flexibility needed to provide traditional in-classroom instruction or instruction via distance learning. Professional development and training will also be provided to elementary intervention specialists. The benefits of the Sonday System method: Covers the Big 5 essential components of reading in every 35-minute lesson plan Instruction based on skill or stage rather than age or group All lesson plans included along with necessary materials Offers flexibility for use by highly trained teachers or those with little or no language training Non-consumable materials with no need to buy replacements each year
    Financial Impact
    $31,919.02 Early Intervention Grant Fund

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  59. O.4.f Approval of Fountas & Pinnell Leveled Literacy Intervention (LLI) Systems Passed 📎 9
    Rationale
    The Fountas & Pinnell Leveled Literacy Intervention is a powerful, short-term intervention, that provides daily, intensive, small-group instruction, which supplements classroom literacy teaching. LLI turns struggling readers into successful readers with engaging leveled books and fast-paced, systematically designed lessons. This order will provide more kits to use for intervention at each elementary school and will provide additional Spanish Assessment kits for Wilson, Jefferson and Washington.
    Financial Impact
    $25,427.34 Covid Funding

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  60. O.4.g Approval of Operational Agreement between Building Futures and San Leandro Unified School District Passed 📎 1

    Recommended motion

    Staff recommends approval of Operational Agreement between Building Futures and San Leandro Unified School District for 2021-2022 school year.

    Rationale
    This operational agreement is between Building Futures and SLUSD to work collaboratively together toward the goal of providing assistance for victims of interpersonal violence residing in Alameda County. Services outlined in this agreement are: 24 hour crisis line Referrals for victims and their children to Building Futures' Domestic Violence Safe House Provide psychoeducation, counseling and support groups Linkages to community resources Provide annual domestic violence training Support training and yearly implementation of SLUSD's Myrna and Mariah Resolution

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  61. O.4.h 2021-2022 Non-Public Agency Contracts Passed 📎 3

    Recommended motion

    Approve the 2021-2022 Non-Public Agency contracts.

    Rationale
    2021-2022 Non-Public Agency contracts Student # DOB Location # 1 12/07/2008 Haynes Family of Program - S.T.A.R. Academy # 2 Various Students Ascend Rehab Services, Inc. - Amendment
    Financial Impact
    $106,122.00 - Special Ed funds.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  62. O.4.i Contracted Services Agreement with Pediatric Language Therapy Associates Passed 📎 1

    Recommended motion

    Approve the Contracted Services Agreement with Pediatric Language Therapy Associates.

    Rationale
    Contracted Services Agreement with Pediatric Language Therapy Associates to provide speech and language assessments, attend IEP development, IEP meeting attendance and independent study teletherapy.
    Financial Impact
    $75,000.00 - One time SPED COVID funds.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  63. O.4.j District Rack UPS Project Manufacturer Change Order Passed 📎 1

    Recommended motion

    Approve change order with AMS.net

    Rationale
    SLUSD has approximately $832,134 of E-Rate Category 2 federal funding available for Wireless hardware and related equipment. Staff brought proposals for this equipment to the board for approval in February and April of 2020 and were approved at an estimated cost to the district of $178,770.84. Since that project was approved the original manufacturer of the chosen rack hardware, DAMAC, no longer produces that equipment. This item was reviewed by the Facilities and Technology Committee at the October 6th Meeting.
    Financial Impact
    $5,824.56 from Bond Measure J1

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  64. O.5 Facilities & Construction Passed
  65. O.5.a Bailey Fence Installation of Fencing and Gates at the San Leandro Adult School Parking Lot Passed 📎 1

    Recommended motion

    Recommend approval for Bailey Fence Company to install fencing and gates at San Leandro Adult School parking lot.

    Rationale
    For added security and safety, Bailey Fence Company will install 4' fencing and gates at the San Leandro Adult School Parking Lot. There has been ongoing vandalism and graffiti in the parking lot.
    Financial Impact
    $10,991.00 Adult Ed Funds

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  66. O.5.b Purchase of Sixty (60) Metal Powder-Coated Picnic Tables Passed 📎 1

    Recommended motion

    Recommend approval to purchase sixty (60) metal powder coated outdoor picnic tables.

    Rationale
    Purchase of sixty (60) metal powder coated picnic tables to replace aging and unsafe tables. Will also provide additional outdoor seating for sites. Colors to be determined.
    Financial Impact
    $104,368.21 J1 Deferred Maintenance Includes 10% contingency.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  67. O.5.c LCC Engineering Agreement-Shade Structure Land Surveying and Mapping Passed 📎 1

    Recommended motion

    Recommend approval of the LCC Engineering Agreement to provide land surveying and mapping for the multi site shade structure and the landscaping project at SLHS.

    Rationale
    LCC Engineering agreement is for the provision of land surveying and mapping services for the multi-site shade structure project and landscaping project at SLHS.
    Financial Impact
    Total Fiscal impact $28,234 from Measure N Funds (Landscaping/Shade Structure) inclusive of : Madison ES Fiscal impact $3,045 Washington ES Fiscal impact $4,079 Roosevelt ES Fiscal impact $4,079 Monroe ES Fiscal impact $3,045 Garfield ES Fiscal impact $3,045 Wilson ES Fiscal impact $3,045 Bancroft MS Fiscal impact $4,079 SLHS Fiscal impact $3,817

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  68. O.5.d Arrow Sign CUPCCAA-Roosevelt ES Marquee Sign Passed 📎 1

    Recommended motion

    Recommend approval of the Arrow Sign Company CUPCCAA for the Roosevelt ES Marquee Sign Design and Installation.

    Rationale
    Arrow Sign Company will provide labor and materials for design and installation of the marquee sign at Roosevelt ES as part of the Drop Off project.
    Financial Impact
    Fiscal impact $56,820 + 15% contingency of $8,523 totaling at $65,343 from Measure N Funds (Drop-Off/Paving)

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  69. O.5.e Geo-Engineering Agreement-Multi Site Shade Structure Geotechnical Investigations Passed 📎 1

    Recommended motion

    Recommend approval of the Geo-Engineering Agreement for the geotechnical investigations on the multi site shade structure and SLHS landscaping projects.

    Rationale
    Geo-Engineering Agreement is for the geotechnical investigations for the multi site shade structure and SLHS landscaping projects and the provision of geotechnical recommendations for foundation design and geologic hazards reports for each site.
    Financial Impact
    Total Fiscal impact $42,900 inclusive of a 10% contingency from Measure N Funds (Landscaping/Shade Structure) Madison ES Fiscal impact $9,000 Garfield ES Fiscal impact $3,500 Monroe ES Fiscal impact $9,000 Wilson ES Fiscal impact $3,500 Bancroft MS fiscal impact $3,500 Roosevelt ES Fiscal impact $3,500 Washington ES Fiscal impact $3,500 SLHS Fiscal impact $3,500 10% Contingency Fiscal impact $3,900

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  70. O.5.f Geo-Engineering Agreement-Multi Site Shade Structure/Bancroft Parking Lot Utility Location Passed 📎 1

    Recommended motion

    Recommend approval of the Geo-Engineering agreement for the multi site shade structure project and Bancroft MS parking lot project for utility location services.

    Rationale
    Geo-Engineering agreement is for the provision of utility location services for the multi site shade structure project and the Bancroft Ms parking lot project.
    Financial Impact
    Total Fiscal impact $34,545.50 inclusive of a 10% contingency from Measure N Funds (Landscaping/Shade Structure and Drop-Off/Paving) - Bancroft MS Courtyard Fiscal impact $4,345 Bancroft MS Parking Lot Fiscal impact $2,145 Garfield ES Fiscal impact $2,695 Monroe ES Fiscal impact $2,695 Madison ES Fiscal impact $2,695 Roosevelt ES Fiscal impact $5,445 SLHS Fiscal impact $3,245 Washington ES Fiscal impact $5,445 Wilson ES Fiscal impact $2,695 10% Contingency Fiscal impact $3,140.50

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  71. O.5.g RA Jones CUPCCAA - Multi Site Hydration Station Installation Passed 📎 1

    Recommended motion

    Recommend approval of RA Jones CUPCCAA to install district provided hydration stations at multiple elementary sites and Muir MS.

    Rationale
    RA Jones will provide labor and materials to install district provided hydration stations at multiple sites including: Garfield ES, Jefferson ES, Monroe ES, Muir MS, Roosevelt ES, Washington ES and Wilson ES.
    Financial Impact
    Fiscal impact with 10% contingencies included $51,700 from Measure N Funds (Campus Upgrade) Garfield ES Fiscal impact $6,000 + 10% = $6,600 Jefferson ES Fiscal impact $8,800 + 10% = $9,680 Monroe ES Fiscal impact $6,000 + 10% = $6,600 John Muir MS Fiscal impact $8,200 + 10% = $9,020 Roosevelt ES Fiscal impact $6,000 + 10% = $6,600 Washington ES Fiscal impact $6,000 + 10% = $6,600 Wilson ES Fiscal impact $6,000 + 10% = $6,600

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  72. O.5.h M&O Blanket Orders for services during 2021-2022 fiscal year Passed 📎 1

    Recommended motion

    Recommend approval of M&O blanket orders for services needed district-wide for 2021-2022 fiscal year.

    Rationale
    Blanket Orders for the 2021-2022 fiscal year for services needed district-wide through Maintenance & Operations.
    Financial Impact
    $83,500.00 Maintenance Department

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

  73. P ACTION/DISCUSSION ITEMS
  74. P.1 General Services
  75. P.1.a Adopt Resolution 21-38 Continue Conducting Meetings via Teleconference per AB 361 Passed 📎 1

    Recommended motion

    Approve Res. 21-38 To Continue Conducting Meetings via Teleconference per AB 361.

    Rationale
    On September 20, 2021 Governor Gavin Newsom signed an executive order waiving the application of AB 361 until October 1, 2021, when the provisions of a prior executive order that established certain requirements for public agencies to meet remotely during the COVID-19 emergency will expire. AB 361 extends the flexibilities provided in the Governor’s prior executive order to local and state bodies to hold public meetings electronically beyond the executive order’s September 30, 2021 expiration date. The order specifies that for any meetings held to determine if remote meetings are justified beyond September 30, local legislative bodies must follow the statutory requirements established by AB 361. The action provides clarity for local legislative and state bodies about the applicable requirements for holding remote meetings. With AB 361, San Leandro Unified School District can continue to hold Board meetings via Zoom provided a few conditions are met. Since Alameda County’s Public Health Department no longer has a social distancing requirement, the District’s Board must make a finding that in-person meetings “present imminent risks to the health or safety of attendees.”
    Actions
    Motion Approve Res. 21-38 To Continue Conducting Meetings via Teleconference per AB 361. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

  76. P.1.b Adopt CSBA Board Policy Updates Passed 📎 2
    Rationale
    A service provided by the California School Boards Association (CSBA) is to provide school districts with recommended updates to school board policies. When the district receives these recommendations, they are reviewed by staff, sent to the San Leandro Unified School District (SLUSD) Board Policy Committee for review, and then sent to the Board of Education at a regular meeting for approval. SLUSD is committed to ensuring that all board policies remain current and updated. The board policies listed for adoption are provided below. A summary of all policies listed is provided as an attachment item. AR 4030 Comprehensive Local Plan for Special Education AR 1312.3 Uniform Complaint Procedures BP 4119.25 4219.25 4319.25 Political Activities of Employees AR 4119.25 4219.25 4319.25 Political Activities of Employees BP 5113.2 Work Permits AR 5113.2 Work Permits BP 5126 Awards for Achievement BP 5141.31 Immunizations BP 5148.3 Preschool/Early Childhood Education BP 6146.1 High School Graduation Requirements BP 6146.2 Certificate of Proficiency/High School Equivalency E 6146.2 Certificate of Proficiency/High School Equivalency BP 6170.1 Transitional Kindergarten BB 9012 Board Member Electronic Communications BB 9320 Meetings and Notices
    Actions
    Motion Passed with a motion by Diana Prola and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

  77. P.2 Business & Operations - None
  78. P.3 Administrative Services
  79. P.3.a Addendum to the 2021-22 Master Contract with Maxim Healthcare Staffing Services Passed 📎 1

    Recommended motion

    Approve addendum to master agreement for Covid-19 medical screener

    Rationale
    Approve clinic and contact tracer staffing addendum between Maxim Healthcare Staffing Services and San Leandro Unified School District for the 2021-2022 school year. Staff will provide support with COVID-19 screening, testing, vaccination and contact tracing protocols as stated in addendum. SLUSD and MAXIM entered into a Nonpublic, Nonsectarian School/Agency Services Master Contract Agreement on July 1, 2021
    Actions
    Motion Approve addendum to master agreement for Covid-19 medical screener Passed with a motion by Christian Rodriguez and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    COVID-19 Funds Estimated 30 hours per week at $60 per hour. $1,800 weekly X 30 weeks approx.$ 54,000

    Outcome

    Motion Passed

    Attachments

  80. P.3.b Memorandum of Understanding between San Leandro Unified School District and San Leandro Teachers Association IEP Assessments Passed 📎 1

    Recommended motion

    Approve the Memorandum of Understanding between San Leandro Unified School District and San Leandro Teachers Association regarding IEP Assessments.

    Rationale
    The District and the San Leandro Teachers Association have entered into a Memorandum of Understanding to mitigate the impacts of COVID 19 as it affects the backlog of required student assessments associated with the IEP process. As a result, there is a temporary need for additional support to conduct these specific assessments which the MOU outlines the selection process for extra hours and compensation as directed by the district.
    Actions
    Motion Approve the Memorandum of Understanding between San Leandro Unified School District and San Leandro Teachers Association regarding IEP Assessments. Passed with a motion by James Aguilar and a second by Diana Prola. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Special Ed Funds. Cost will be dependent on the hours needed.

    Outcome

    Motion Passed

    Attachments

  81. P.4 Educational Services
  82. P.4.a Server Room Rack and UPS Upgrade Passed 📎 1

    Recommended motion

    Approve agreement with AMS.net for district server room rack and battery backup upgrades.

    Rationale
    The SLUSD District Server Room currently has generator backups but no room-wide battery backups. When power cuts out it can take up to a minute for the generators to activate which means equipment can suffer a loss of power during that time. An abrupt loss of power can damage sensitive equipment and cause data loss. The room is also physically at a low point in the construction of the facility which can cause water to pool into the server room during heavy rains. This proposal is for a new battery backup system and rack units which allow us to elevate equipment from the bottom of the floor. This item was reviewed by the Facilities and Technology Committee at the October 6th Meeting.
    Actions
    Motion Approve agreement with AMS.net for district server room rack and battery backup upgrades. Passed with a motion by Peter Oshinski and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $26,718.84 from Bond Measure J1

    Outcome

    Motion Passed

    Attachments

  83. P.4.b Approval of Parent Institute for Quality Education Family Engagement Program Passed 📎 1

    Recommended motion

    Staff recommends approval of Parent Institute for Quality Education Family Engagement Program.

    Rationale
    Students succeed when families, schools and communities work together. This contract is between San Leandro Unified School District and Parent Institute for Quality Education (PIQE) to implement one high school English and one high school Spanish Signature Family Engagement Program. This 8 week program educates, empowers, and inspires families to take an active role in their child's education while building community and a peer-to-peer network. Families are engaged in programming that encourages fostering a positive educational environment at home and at school to increase academic success. In this high school workshop, families are provided support, tools, and skills to help their students prepare for the future and stay on track for a career and will integrate social-emotional learning and digital literacy components.
    Actions
    Motion Staff recommends approval of Parent Institute for Quality Education Family Engagement Program. Passed with a motion by Monique Tate and a second by Diana Prola. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $10,500 Supplemental and Concentration Funds

    Outcome

    Motion Passed

    Attachments

  84. P.4.c Approval of Contract Service Proposal between Varsity Tutors and San Leandro Unified School District Passed 📎 2

    Recommended motion

    Staff recommends approval of Contract Service Proposal between Varsity Tutors and San Leandro Unified School District.

    Rationale
    Contract proposal is between Varsity Tutors and San Leandro Unified School District for virtual small group and 1:1 academic tutoring support. Through one-on-one instruction (including high dosage tutoring), small group classes, large format group classes, and adaptive self-study, Varsity Tutors has created a live learning destination to meet the needs of all students. Contract will provide the following: 1-on-1 Tutoring: students will get highly personalized, effective, and convenient instruction. Post-session recordings are available to review and preserve what was covered. Small Group Tutoring: Students are placed into groups of up to five students with similar proficiencies, which allows the tutor to adjust session content and teaching style to be more effective for each student’s knowledge level and learning style. English Language Learners: Personalized support for EL students to advance their english language proficiency with tutors that specialize in EL instruction. College & Career Readiness: Tutors that provide personalized instruction for College & Career Readiness topics including support in math, chemistry, biology, physics, IB, AP, and test preparation. Test Preparation: Expert support is available in an extensive collection of helpful test prep classes, 1:1 tutoring and small group tutoring. Exam preparation includes but is not limited to PSAT, SAT, ACT, STAAR, GRE, SSAT and more. Special Education / Learning Differences Tutoring Support: Specialized expertise in connecting students with learning differences to experienced tutors who can apply proven strategies that help the challenges of dyslexia, autism, ADHD, or virtually any other special need. These students will receive a personalized approach from an educator who knows where to focus and knows how to work with IEPs and 504 plans.
    Actions
    Motion Staff recommends approval of Contract Service Proposal between Varsity Tutors and San Leandro Unified School District. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Contract not to exceed $100,000 Covid Funding

    Outcome

    Motion Passed

    Attachments

  85. P.4.d Acceptance of Kaiser Permanente's Agreement for San Leandro Unified's Trauma-Informed Healing-Centered Engagement for Mental Health Grant for 2021-2022 Passed 📎 1

    Recommended motion

    Staff recommends approval of the acceptance of Kaiser Permanente's Agreement for San Leandro Unified's Trauma-Informed Healing-Centered Engagement for Mental Health Grant for 2021-2022

    Rationale
    San Leandro Unified School District has been awarded a $25,000 grant to support trauma-informed and healing-centered engagement for mental health for the 2021-2022 school year. Funds will be used for professional development services and contracts to build and support educator capacity in implementing Transformative Social-Emotional Learning practices and support within the classroom in the 2021/2022 school year. Specifically, this program will help educators support students, families, and each other process and recover from the impact of trauma due to the COVID-19 health pandemic, as well as, racialized trauma which has been exacerbated by this pandemic.
    Actions
    Motion Staff recommends approval of the acceptance of Kaiser Permanente's Agreement for San Leandro Unified's Trauma-Informed Healing-Centered Engagement for Mental Health Grant for 2021-2022 Passed with a motion by Monique Tate and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Grant Award $25,000

    Outcome

    Motion Passed

    Attachments

  86. P.4.e 2021-2022 Non-Public Agency Contracts Passed 📎 2

    Recommended motion

    Approve the Non-Public Agency contracts.

    Rationale
    2021/2022 New Non-Public Agency contracts Student # DOB Location # 1 Various Students New Life Physical Therapy Services # 2 03/14/2008 Redwood Pediatric Therapy Associates
    Actions
    Motion Approve the Non-Public Agency contracts. Passed with a motion by Peter Oshinski and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $50,000.00 - One time SPED COVID funds. $6,152.05 - Special Ed funds.

    Outcome

    Motion Passed

    Attachments

  87. P.5 Facilities & Construction
  88. P.5.a AAA Fence Company, Inc.CUPCCAA-Roosevelt ES Garden Fence Replacement Passed 📎 1

    Recommended motion

    Recommend approval of the AAA Fence Company, Inc. CUPCCAA to replace the existing chain link fence around the Roosevelt ES garden area.

    Rationale
    AAA Fence Company, Inc. will provide labor and materials to demolish and replace the existing chain link fence and gates around the Roosevelt ES garden area and will replace with ornamental fencing and gates.
    Actions
    Motion Recommend approval of the AAA Fence Company, Inc. CUPCCAA to replace the existing chain link fence around the Roosevelt ES garden area. Passed with a motion by Diana Prola and a second by Leo Sheridan. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal impact $59,169 + 10% contingency of $5,916 totaling at $65,085.90 from Measure N Funds (Landscaping/Shade Structure)

    Outcome

    Motion Passed

    Attachments

  89. Q INFORMATION ITEMS
  90. Q.1 General Services
  91. Q.1.a San Leandro Adult Education Courses of Study for the 2021-22 School Year 📎 1
    Rationale
    Attached is the course listing for the San Leandro Adult Education Courses of Study for the 2021-2022 school year, which has been approved by the California Department of Education

    Attachments

  92. Q.2 Administrative Services
  93. Q.2.a Enrollment as of October 5, 2021 📎 1
    Rationale
    Enrollment as of October 5, 2021

    Attachments

  94. Q.3 Educational Services
  95. Q.3.a Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirements) 📎 1
    Rationale
    The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and mis-assignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of July -September, 2021, the school district did not have any complaints.

    Attachments

  96. Q.4 Facilities & Construction
  97. R Cabinet Reports
    Minutes
    All Cabinet members provided brief updates of recent events in their respective departments.
  98. R.1 Superintendent
  99. R.2 Assistant Superintendent, Educational Services
  100. R.3 Assistant Superintendent, Administrative Services
  101. R.4 Assistant Superintendent, Business & Operations
  102. S BOARD REPRESENTATIVE REPORTS
    Minutes
    Board representatives summarized various meetings and events affiliated with their designated associations.
  103. S.1 Alameda County School Boards Association
  104. S.2 Eden Area Regional Occupational Program
  105. S.3 Mid-Alameda County Sp. Ed. Local Plan Area
  106. S.4 City Disaster Preparedness Council
  107. T FUTURE BUSINESS
  108. T.1 Consensus Items 📎 1
    Minutes
    President Gonzalez provided a consensus item: The impact of COVID-19 on the school district and virtual board meetings impacted Trustee Oshinski’s term as President. President Gonzalez suggested that Trustee Oshinski go back into the rotation as board clerk so that he can experience in person board meetings and district activities. All board members were in consensus with this suggestion.

    Attachments

  109. U ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS
  110. V BOARD OF EDUCATION FUTURE MEETINGS
  111. V.1 Regular Board Meeting - November 9, 2021
  112. W ADJOURNMENT Passed
    Rationale
    *Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
    Minutes
    Meeting adjourned at 8:13pm.
    Actions
    Motion Passed with a motion by James Aguilar and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

Contracts and agreements on this agenda 43

Extracted automatically from the agenda items and attachments; amounts appear only when printed in the documents.

ItemVendor / partyDescriptionAmount
O.1.a Andrea SchwartzLighting designer for SLHS Dramanot to exceed $4,000
O.1.a Blue Duck Education (Mangahigh)Math license for 100 students, September 20, 2021 to September 20, 2022$1,100
O.1.a Dori Larea, Nexplore2 programs offered twice weekly for 60 minutes over 10 weeks. Makers club and robocoding$7,800
O.1.a Foundations Psychological ServicesTo provide an Independent Educational Evaluation neuropsychological assessment for one SLUSD student and attend an IEP meeting$5,400
O.1.a George Jesse VailScenic & props designer for SLHS Dramanot to exceed $7,000
O.1.a HKITAdd Services Agreement for addition of arborist services on a tree near Cherry Grove Park as part of the$2,024
O.1.a IDSAdd Services Agreement for DSA requirements on the Marquee Sign$6,200
O.1.a Kasey KerschGraphic design and printing for SLHS Dramanot to exceed $1,200
O.1.a Katherine PorterCostume designer and dramaturg for SLHS Dramanot to exceed $4,000
O.1.a Padlet50 instructor accounts - online notice board for student/teacher collaboration$2,000
O.1.a PeninsulatorsChange Order #1 to add missing cost of Bonds needed for the window treatment project as part of Campus Upgrade$729
O.1.a Sadie BarretoAssistant Director for SLHS Dramanot to exceed $4,000
O.1.a School MintAddendum to SchoolMint contract to upgrade the cover page$500
O.1.a Soul ShoppeSocial Emotional Learning Tools$7,200
O.1.a Sound & SignalPO Contract Administrative Office unused wiring clean up$2,904
O.1.a Souto BrothersInstall 2 Crape Myrtle Trees and tie into existing irrigation$5,445
O.1.a Tree SculptureCorrectively prune and trim 29 various types of trees and shrubs. Remove all debris.$8,820
O.1.a Wilson ArchitectureDSA Certification and closure of legacy project (Head Start Building )$8,250
O.2.a Stupski FoundationApprove agreement with the Stupski Foundation for receipt of $75,000 donation.$75,000
O.4.a TableauStaff recommends approval of the Tableau License Renewal$11,250.00
O.4.b InstructureStaff recommends the approval of the Renewal Agreement between San Leandro Unified School District and Instructure for CALPADS Certification Support for school year 2021-2022.$10,517.72
O.4.c —Staff recommends approval of renewal for N2Y: Unique Learning, SymbolStix and News-2-You.$19,664.36
O.4.d New Wi-Fi System CalibrationApprove Wi-Fi professional services agreement with AMS.net$10,000.00
O.4.e Winsor LearningStaff recommends approval of Sonday System 1 and 2 Intervention Proposal by Winsor Learning$31,919.02
O.4.g Building FuturesStaff recommends approval of Operational Agreement between Building Futures and San Leandro Unified School District for 2021-2022 school year.—
O.4.h Ascend Rehab Services, IncApprove the 2021-2022 Non-Public Agency contracts.—
O.4.h Ed TheoryApprove the 2021-2022 Non-Public Agency contracts.—
O.4.h Haynes Family of Programs - S.T.A.R. AcademyApprove the 2021-2022 Non-Public Agency contracts.—
O.4.i Pediatric Language Therapy AssociatesApprove the Contracted Services Agreement with Pediatric Language Therapy Associates.$75,000.00
O.4.j AMS.netApprove change order with AMS.net$5,824.56
O.5.b SixtyRecommend approval to purchase sixty (60) metal powder coated outdoor picnic tables.$104,368.21
O.5.c LCC EngineeringRecommend approval of the LCC Engineering Agreement to provide land surveying and mapping for the multi site shade structure and the landscaping project at SLHS.$28,234
O.5.e Geo-EngineeringRecommend approval of the Geo-Engineering Agreement for the geotechnical investigations on the multi site shade structure and SLHS landscaping projects.$42,900
O.5.f Geo-EngineeringRecommend approval of the Geo-Engineering agreement for the multi site shade structure project and Bancroft MS parking lot project for utility location services.$34,545.50
O.5.h M&O blanket purchase order for services for fiscal yearRecommend approval of M&O blanket orders for services needed district-wide for 2021-2022 fiscal year.$83,500.00
P.3.a Maxim Healthcare Staffing ServicesApprove addendum to master agreement for Covid-19 medical screener—
P.3.b San Leandro Teachers AssociationApprove the Memorandum of Understanding between San Leandro Unified School District and San Leandro Teachers Association regarding IEP Assessments.—
P.4.a AMS.netApprove agreement with AMS.net for district server room rack and battery backup upgrades.$26,718.84
P.4.b PIQE and SLUSDStaff recommends approval of Parent Institute for Quality Education Family Engagement Program.$10,500
P.4.c Varsity TutorsStaff recommends approval of Contract Service Proposal between Varsity Tutors and San Leandro Unified School District.$100,000
P.4.d Acceptance of Kaiser Permanente'sStaff recommends approval of the acceptance of Kaiser Permanente's Agreement for San Leandro Unified's Trauma-Informed Healing-Centered Engagement for Mental Health Grant for 2021-2022$25,000
P.4.e New Life Physical Therapy ServicesApprove the Non-Public Agency contracts.—
P.4.e Redwood Pediatric Therapy AssociatesApprove the Non-Public Agency contracts.—

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