Regular Board Meeting

Quick Summary / Staff Recommendation

Assistant Superintendent of Educational Services Assistant Superintendent of Business & Operations Senior Director II, Human Resources

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Quick Summary / Staff Recommendation

Pursuant to Government Code section 54956.9, subdivision (b), the Board will consider potential significant exposure to litigation: 1 Case

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Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for July 17, 2012.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Assistant Superintendent of Business and Operations, Song Chin-Bendib; Mike Murphy, Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates; DLM Architects; SIM Architects; Spencer & Associates; and WLC Architects, provided a Facilities and Construction presentation to the Board that included: An Update on the Capital Improvement Program, including Measures A, B, M and other funding sources; and an update on funding priorities for Measures B and M Measure M Athletic Exterior: Schematic Designs for Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools and Bancroft and John Muir Middle Schools Highlights included: 1. Elementary and Middle Schools Athletic Exteriors: Elementary Schools Board approved scope of work was reviewed which included: Repair play structures Install resilient surfacing Repair, resurface & restripe asphalt Install and/or repair game and court equipment such as ball walls and volleyball courts Install fitness par courses Install outdoor classroom structures with a metal roof (with the exception of Roosevelt Elementary which already has an existing par course and outdoor classroom) Install measured running paths with decomposed granite. Currently the project is under budget Following the approval of the schematic designs tonight by the Board, the designs will be presented to the school sites, construction documents will be submitted to the Division of the State Architect (DSA) in late August 2012, anticipated DSA approval between October and December 2012, Bid in spring of 2013, with construction beginning in the summer of 2013. Comments and questions shared by the Board included: "I am pleased that the project was under budget" "I appreciate the individuality, and culture of each site, however it would have been nice to have the same items at all the sites" "Will construction be going on simultaneously at each site" "Would like to see a science and math focus such as solar systems, common molecules and variety of mathematics formulas (multiplication table, etc.) with regards to the asphalt features" "Bring a sample asphalt design portfolio to the Facilities & Technology Committee for their recommendation" 2. B ancroft John Muir Middle Schools John Muir 3-lane all-weather running and walking path (similar to Bancroft) Soccer/Lacrosse athletic field, synthetic turf Par Course Continue with design development and resolve drainage issues and Board approval of construction documents Construction will begin in the spring of 2013 with completion in the fall/winter of 2013 Bancroft Par Course Next steps include meeting with principal to determine needs for Par Course and proceed with design Construction will begin and be completed in the summer of 2013 The Board was also pleased that the project was under budget and that both schools would now have similar facilities. Additional clarifying questions focused on drainage, asphalt paving, fall zone tile material, and additional contingency amounts. Additional alternatives suggested included restriping and redoing the standards on the basketball courts and considering outdoor weight resistant equipment if money was available. The presentation was followed by a conference item to discuss and consider approval of each project's schematic design.

Quick Summary / Staff Recommendation

Goals #2: Ensure the Financial Stability and Efficiency of the District Assistant Superintendent of Business and Operations, Song Chin-Bendib; Mike Murphy, Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates; DLM Architects; SIM Architects; Spencer & Associates; and WLC Architects, will provide a Facilities and Construction presentation to the Board that will include: An Update on the Capital Improvement Program, including Measures A, B, M and other funding sources; and an update on funding priorities for Measures B and M Measure M Exterior Athletic: Schematic Designs for Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools and Bancroft and John Muir Middle Schools The presentation will be followed by a conference item to discuss and consider approval of each project's schematic design.

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

Members on the Steering Committee serve on a voluntary basis. Minimal meeting costs (i.e. handouts, email notification) are supported with Measure M funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Schematic Designs for the Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools and Bancroft and John Muir Middle Schools, funded through Measure M.

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including the renovation of the Pacific Sports Complex and Burrell Field, renovation of the San Leandro High School Swim Center, a new track and field at John Muir Middle School and various other projects at all school sites throughout the District. In order to design facilities that will best serve the needs of our students, schools and the community, the District used the same successful Conceptual Design Team process that was used for the Measure B Bond Program. Three Conceptual Design Teams were formed: Pacific Sports Complex and Burrell Field San Leandro High School Swim Center, Track and Field Elementary and Middle Schools Athletic Exteriors The Conceptual Design Teams for the Elementary and Middle Schools Athletic Exteriors held their three meetings: October 25, November 9, and November 29, 2011. During the first meeting members were introduced to one another, meeting norms were established, and an overview of the architectural design process and the role of the Conceptual Design Team were provided. After a review of each site, stakeholders from each school identified all the current uses, expressed potential uses they would like to see at the site, asked questions, and voiced concerns and needs. The architects incorporated the feedback and suggestions, and at least one schematic review design meeting was held at each site. The schematic designs presented tonight reflect the results of the meetings with the Conceptual Design Teams.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Minutes

Trustee Sullivan reported receipt of the following emails from July 4, 2012, to July 17,2012: From Richard Fishbaugh regarding "Wow"; from Ling King regarding "3rd Annual SLSF Spaghetti Feed and Ice Cream Social." Trustee Sullivan noted that she was in receipt of letters from parents at Jefferson Elementary School regarding budget cuts.

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Minutes

Chad Duncan, Shop Steward, Trades, addressed the Board regarding the struggles faced by the Teamster/Trades due to the continued cuts being made and the tremendous amount of stress placed on their employees because of the lack of time and staff to complete the work that needs to be done.

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Minutes

Superintendent Cindy Cathey provided the Board with the following report: July 25 was the San Leandro Education Foundation (SLED) 100 Fundraising Event. Among the highlights, keynote speaker San Leandro High School senior Osa Aihie gave his winning Rotary speech, Wilson Principal Wendy Ponder recounted the impact of Playworks on the Wilson campus, which was funded by SLED, and Mayor Cassidy also spoke. Comparing SLED to the "ever-ready bunny," the Superintendent thanked them for keeping the District in the forefront of their efforts. Staff is working diligently and continues to give presentations regarding budget information. She acknowledged President Mack-Rose who will be speaking, on the District's behalf, on Alice Lai-Bitker's radio station. She also acknowledged the City, who approved the Letter of Intent at their Council meeting last night to assist the District in the potential purchase of the Girls Inc. property as we pursue the school-based health center.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on July 11 and discussed the items that are on the agenda for Board consideration, noting that the Change Order #1 for the Pacific Sports Complex represents a decrease of approximately $655,000 to the prior contract. The committee met with the new marketing consultant for the theater, Diana Dragone. She said that Assistant Superintendent Chin-Bendib sent materials to the Board re-prioritizing Measure M & B savings projects. Also, she reported that Superintendent Cathey and the Assistant Superintendent are developing a plan to make sure that there are no more errors as there was recently involving the budget shortfall of the pool and fields project at San Leandro High school.

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Minutes

The following items were pulled from the Consent Calendar: 13c - Approval of the 2012-13 School Calendar (Mack-Rose) 14a - Contracted Services Agreement Between San Leandro Unified School District and Solution Tree, Inc. for Elementary Professional Learning Communities Professional Development of the 2012-23013 School Year (Prola) 14e - Adoption of Scholastic's Big Day Program for the New Transitional Kindergarten (TK) Classes (Prola) 14i - Exhibit for Board Policy 5131.8 Cyberbullying/Bulling (Sullivan) It was also noted that the Classified Personnel Report had been revised and was distributed to the Board members and made available to the public. With those exceptions, the Consent Calendar was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meeting held on June 5, 2012.

Attachments

• June 5, 2012 Minutes PDF · 178.2 KB ViewOpen June 5, 2012 MinutesDownload June 5, 2012 Minutes

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Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meeting held on June 19, 2012.

Attachments

• June 19, 2012, Minutes PDF · 215.7 KB ViewOpen June 19, 2012, MinutesDownload June 19, 2012, Minutes

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Quick Summary / Staff Recommendation

Approve the minutes of the special Board meeting held on June 26, 2012.

Attachments

• Sp. Board Meeting Minutes - June 26, 2012 PDF · 219.6 KB ViewOpen Sp. Board Meeting Minutes - June 26, 2012Download Sp. Board Meeting Minutes - June 26, 2012

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Attachments

• Certificated Personnel Report PDF · 82.4 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Revised Classified Personnel Report PDF · 69.1 KB ViewOpen Revised Classified Personnel ReportDownload Revised Classified Personnel Report

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To

Cindy Cathey Superintendent

Minutes

Trustee Mack-Rose raised a concern regarding the scheduled staff development day on October 22, as opposed to November 1. She surmised that whenever Halloween falls on a weekday the ADA goes down on the day after, noting that Castro Valley Unified and San Lorenzo Unified always have the day after Halloween off. Senior Director of Human Resources also indicated that aside from that, all other aspects of the District calendar were aligned with Castro Valley, San Lorenzo, and Hayward school districts and that the calendar had been reviewed by all the bargaining units. Trustee Mack-Rose asked and Trustee Katz-Lacabe expanded on her request that staff research the last three years, whether Thursday, November 1 would be more ideal ADA-wise than October 22 for our staff development day. It was also suggested calling Castro Valley, San Lorenzo, and Hayward school districts for their input.

Actions

Motion - Motion made by Lance James and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the 2012-13 school calendar.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

Each year the Board of Education is asked to approve the school calendar for the prospective school year. The school calendar for the 2012-13 school year includes 180 instructional days and 186 teacher workdays. This calendar denotes Thursday, August 23 as the first student attendance day and Thursday, June 13 as the last student attendance day. The San Leandro Teachers Association has agreed to critical dates on the calendar including start date, end date, and holidays. Our other bargaining units have reviewed and approved their respective work year calendars, which are based on this school calendar.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• 2012-13 School Calendar PDF · 123.5 KB ViewOpen 2012-13 School CalendarDownload 2012-13 School Calendar

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Fiscal Impact

No impact to the General Fund; $41,464.09 from Program Improvement Year 3 Corrective Action Budget Substitute release days will be provided through school site funds.

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Prola raised a concern whether the number of books included with the purchase of these services would it be enough to cover the employees receiving the training. Assistant Superintendent Wong explained that the 56 copies of Learning by Doing 2nd #Edition were for the number of participants and the small number of titles would be for the District Office leaders so that they could help support school staff .

Actions

Motion - Motion made by Diana Prola and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Solution Tree, Inc. for Elementary Professional Learning Communities (PLCs)Professional Development for the 2012-2013 School Year

Board Committee

Not Applicable

Policy / Code

Local Education Agency Plan (LEAP), High Leverage Actions #1-3

Background Information

The District's Local Education Agency Plan (LEAP) highlights four high leverage actions to ensure all students make continuous academic growth. The four high leverage areas are: 1. Standards-aligned differentiated instruction 2. Culturally responsive teaching and learning 3. Date driven continuous improvement 4. Safe climate and strong relationships In order to address these areas, the District seeks to utilize our professional development funds to provide a District-wide framework to deepen our work, which is the implementation of Professional Learning Communities (PLCs) based on Richard DuFour's research. Last year, we provided a 6-day PLC Academy training for over 50 secondary teachers and administrators, and this year would like to provide another 6-day PLC training for our elementary teachers and administrators. The PLC approach provides the knowledge, tools, and skills to effectively support schools and staff through the change process and implement, lead, and sustain PLCs at the site level. The approach ensures all students learn at high levels, builds a collaborative culture through high performing teams, focuses on results and answers the following critical questions: 1. What do we want each student to learn? 2. How will we know if each student is learning it? 3. How will we respond when a student is experiencing difficulty with learning it? 4. How will we respond if the student already knows it? Each elementary school will send a cohort of 4-7 staff including the principal. The session dates are September 17-18, November 26-27, and January 28-29.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Solution Tree Elementary PDF · 120.3 KB ViewOpen Solution Tree ElementaryDownload Solution Tree Elementary

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Fiscal Impact

No impact to the General Fund; $28,000 from Garfield's Site EIA and QEIA Carryover Funds

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Playworks for Garfield Elementary School for the 2012-2013 School Year

Board Committee

Not Applicable

Background Information

Garfield Elementary School is proposing to utilize Playworks Program to address ensuring a safe environment to support optimal learning in school. The Playworks Program was successfully implemented at Garfield during the 2010-2011 school year. The Playworks Program has four key components to promote healthy physical activity enrichment experiences: Organizing structured opportunities for play and physical activity during recess Coordinating class game time ? students and teachers learn the expectations, best practices and skills of games and physical activities Coordinating the 4 th & 5 th Grade Junior Coach Leadership Training Program ? establishes student leaders to maintain playground equipment and leading peers and younger students in recess games and activities Providing before school physical activity program Providing opportunities for league games outside of the school day As students learn to make better choices, this has proven to decrease disciplinary issues during lunch and recess time. Students spend less time in the office dealing with negative interactions and spend more time in the classroom learning. The coordinated and integrated activities designed by Playworks will lead to increased student motivation and satisfaction with schooling. This program complements, not replaces, the physical education program and promotes lifelong healthy habits. Garfield would like to utilize the Playworks Program for before school, recess, and lunch recess. Playworks will also provide voluntary game league opportunities for grades 4-5 students outside of the school day.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Playworks Garfield PDF · 221.7 KB ViewOpen Playworks GarfieldDownload Playworks Garfield

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Fiscal Impact

No impact to the General Fund; $15,000 from Title 3 LEP Funds

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and the Santa Clara County Office of Education for "A Look At Learning" Collaborative for English Learner Professional Development for the 2012-2013 School Year

Board Committee

Not Applicable

Policy / Code

Local Education Agency Plan (LEAP): Title 3, Year 4 Improvement Plan for English Learners, Goal 5-Professional Development

Background Information

San Leandro Unified School District currently serves almost 2,500 English Learners, which is approximately 28% of the student population. Because SLUSD did not meet Annual Measurable Achievement Objective (AMAO) 3 for four consecutive years, the District entered into Title 3, Year 4 Program Improvement for English Learners. Consequently, SLUSD was mandated to develop an improvement plan to meet all AMAOs and increase student achievement for English Learners. One of the goals in our Title 3, Year 4 Program Improvement plan is to provide high quality professional development to teachers and coaches to better engage and support English Learners, support their ability to attain English proficiency, and achieve proficiency in grade level Reading/Language Arts and Math standards. One component of our professional development is called ?A Look at Learning.? ?A Look at Learning? (ALL) is a multi-year comprehensive system that maximizes English Learners? achievement by enabling teachers, coaches and administrators to understand key features of English Language Development (ELD) and Specially Designed Academic Instruction in English (SDAIE) settings. It also provides a system to promote teachers? implementation of research-based best practices and promotes teacher efficacy through collaboration and reflection in a professional learning community (PLC). Grade level/content area teams at four of our schools (Garfield, McKinley, Wilson and Bancroft) would pilot ?A Look at Learning? in 2012-13. The ?A Look at Learning? (ALL) professional development is supported by the Santa Clara County Office of Education. SCCOE coordinates responsibilities for maintaining the program including: Training of Trainers Support to district implementers of the "A Look at Learning" system Develop a framework for lesson planning, lesson delivery, assessment, data analysis and teacher reflection Provide protocol stems that will be used for professional development, coaching and collaborative work Attached are the details of 2012-13 Memorandum of Understanding and Responsibility Agreement between Santa Clara County Office of Education and San Leandro USD for the ?A Look at Learning? program.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Santa Clara ALL MOU PDF · 56.6 KB ViewOpen Santa Clara ALL MOUDownload Santa Clara ALL MOU

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Fiscal Impact

There is no impact to the General Fund; these are pro bono services

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Project Eden, A Program of Horizon Services, Inc. for Alcohol, Tobacco, and Other Drug Prevention Services for the 2012-2013 School Year

Board Committee

Not Applicable

Policy / Code

Local Education Agency Plan (LEAP) High Leverage Action #4: Safe Climate and Strong Relationships

Background Information

This Memorandum of Understanding will bring Alcohol, Tobacco and Other Drug (ATOD) counseling services for Grades 9-12 San Leandro High School students. Project Eden will provide a counselor for 4 hours each week at both FTK and SLHS campuses and will focus on small group ATOD counseling support. These services are free to the District and will work directly with the District's Office of Student and Family Wellness to add another much needed service for our students.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• MOU Eden Project PDF · 24.1 KB ViewOpen MOU Eden ProjectDownload MOU Eden Project

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Fiscal Impact

No impact to the General Fund; during the first year the cost is approximately $8,000 for 2 classroom. Funding Source is Lottery Funds for Instructional Materials.

To

Cindy M. Cathey, Superintendent

Minutes

In response to Trustee Prola, Assistant Superintendent Wong confirmed that the District is receiving funds from the state for the program and that the teacher cost is within our FTE and would not impact to the General fund.

Actions

Motion - Motion made by Diana Prola and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Adoption of Scholastic's Big Day Curriculum Program for New Transitional Kindergarten Classrooms.

Board Committee

The Board Curriculum Committee (BCC) met on June 12, 2012.

Policy / Code

EC 48000 Transitional Kindergarten BP 6141(a) Curriculum Development, Implementation and Evaluation

Background Information

In accordance with California law (EC 48000) the District will be starting Transitional Kindergarten (TK) classes at McKinley and Wilson this Fall for students who turn 5 between November 2 and December 2. Transitional kindergarten is defined as ?the first year of a two-year kindergarten program that uses a modified kindergarten curriculum that is age and developmentally appropriate.? According to guidelines from CDE, no state curriculum is mandated, but local education agencies must modify the local course of study in order to provide age and developmentally appropriate curriculum for transitional kindergarten. ?While parts of the classroom curriculum will be developed throughout the year, many districts have found it is necessary to have a core program in place that will cover many of the required components of TK. These components include a foundational reading and math curriculum and socio-emotional skills development. This core program will serve as a bridge between Pre-K foundations and the current Kindergarten standards. In June, a task force of 7 veteran kindergarten & primary teachers met to hear publisher presentations of two different comprehensive programs that would be appropriate to use as a TK curriculum. The Board Curriculum Committee had previously reviewed both programs prior to the Task Force meeting and authorized our approval of either one. After careful deliberation the Task Force unanimously chose the Scholastic Big Day Program.

From

Debbie Wong, Assistant Superintendent, Educational Services

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Fiscal Impact

No impact to the General Fund; $6,500 from District Program Improvement Year 3 Corrective Action Funds

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Service Agreement Between San Leandro Unified School District and Solution Tree, Inc. for Professional Learning Communities (PLCs)Coaching Services at John Muir Middle School for September 20, 2012.

Board Committee

Not Applicable

Policy / Code

Local Education Agency Plan (LEAP),

Background Information

As part of our full implementation of Professional Learning Communities (PLCs) District-wide as addressed in our Local Education Agency Plan, the District is providing one-day of PLC coaching support at each secondary school to deepen the school's implementation and sustainability. John Muir would like to contract with Chris Jakcic from Solution Tree who worked with the school last year as coach to directly work with teacher teams in deepening the structures, tools, and skills based on the school's needs. The coach will provide 1-day to conduct classroom visits, work with school PLC teams, and provide whole staff training. The fee also inclues on-going phone and email support as needed.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Solution Tree-Muir PDF · 109.4 KB ViewOpen Solution Tree-MuirDownload Solution Tree-Muir

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Fiscal Impact

No Impact to the General Fund; $6,500 from Muir's Site EIA Budget

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement Between San Leandro Unified School District and New Frontier 21 Consulting, LLC for October 9, 2012 Professional Development at John Muir Middle School.

Background Information

John Muir Middle School is interested in contracting with Dr. Anthony Muhammad, renown middle school practitioner in the implementation of the Professional Learning Communities (PLCs) process, to provide staff training on deepening implementation on the guaranteed curriculum development, formative assessment system, and strengthening the academic intervention system based on student needs. He will work with teacher leaders and administrative team in the morning and whole staff in the afternoon.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• John Muir-New Frontier PDF · 39.3 KB ViewOpen John Muir-New FrontierDownload John Muir-New Frontier

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Letter of Collaboration Between San Leandro Unified School District and Tiburcio Vasquez Health Center, Inc. for Pregnant and Parenting Teens Support Services Program for the 2012-13 School Year

Policy / Code

Local Education Agency Plan (LEAP) High Leverage Action #4: Safe Climate and Strong Relationships

Background Information

As part of preparing for the fall 2012 opening of the Office of Student and Family Wellness, Alameda County School Health Coalition in partnership with the District is offering a variety of behavioral health educational services and supports for our students. Attached is a letter of collaboration to work with Tiburcio Vasquez Health Center Adolescent Family Life Program to support pregnant teens or parenting teens through a referral process by our Office of Student and Family Wellness. The program offers assistance to teens and their children in five areas of development: health, nutrition, parenting, education and psychosocial development. It can also make appropriate referrals to outside organizations with expertise in these areas as needed. The District's role is to utilize these services as appropriate for our pregnant teens or parenting teens.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Tiburcio Vasquez Letter of Collaboration PDF · 59.4 KB ViewOpen Tiburcio Vasquez Letter of CollaborationDownload Tiburcio Vasquez Letter of Collaboration

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To

Cindy M. Cathey, Superintendent

Minutes

Responding to Trustees Sullivan and Prola, Assistant Superintendent Debbie Wong explained that the Student Bullying Form would be placed on the website, would be available in every classroom/office at the school sites, and will be included in the Parent Handbook. She also said that the new cyberbullying/bullying legislation requires districts to provide training to all staff that includes how the form should be distributed. The form will be translated into Spanish and staff will look into having it translated into Chinese as well.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Exhibit for Board Policy 5131.8 Cyberbullying/Bullying

Policy / Code

Board Policy 5131.8

Background Information

Our current BP 5131.8 Cyberbullying/Bullying states that we expect students and staff members to report bullying either verbally or in writing. In order to effectively address occurrences of reported bullying/cyberbullying, the District needs a reporting form for students, bystanders, and/or adults so that all complaints are recorded, tracked and addressed in a timely fashion. In addition, the District needs to be able to keep track of bullying data and this form is one way to procure this information. If approved, this exhibit of Board Policy 5131.8 will be placed on the District's website, student handbook, and be available at every school site by the first day of school each year. Additionally, students and staff will be informed of the use of the form and how to access and submit the form.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Student Bullying Report Form PDF · 57.4 KB ViewOpen Student Bullying Report FormDownload Student Bullying Report Form

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Fiscal Impact

No Impact to the General Fund; $3,000 from Wilson's Site EIA Budget

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and East Bay Agency for Children (EBAC) at Wilson Elementary School for 2012-2013 School Year

Policy / Code

Local Education Agency Plan (LEAP) High Leverage Action #4: Safe Climate and Strong Relationships

Background Information

The District seeks to provide mental health services to eligible students at Wilson Elementary School for the 2012-2013 school year through a partnership with East Bay Agency for Children 9EBAC). EBAC will provide one mental health intern who will provide direct clinical services to eligible Wilson students. The interns will provide 16 hours weekly individual and group support and/or family counseling support as deemed appropriate. The agency will collaborate with the District's Office of Student and Family Wellness. The Memorandum of Understanding outlines the terms of the agreement and the associated costs of services.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• EBAC MOU PDF · 24.3 KB ViewOpen EBAC MOUDownload EBAC MOU

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Fiscal Impact

$ 248,500.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2012-2013 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 01/06/95 $34,240.00 STARS HS # 2 10/01/97 $34,240.00 STARS HS # 3 06/11/96 $16,530.00 STARS HS # 4 03/16/97 $34,240.00 STARS HS # 5 07/13/94 $16,530.00 STARS HS # 6 10/11/96 $16,530.00 STARS HS # 7 01/26/94 $16,530.00 STARS HS # 8 06/13/94 $45,420.00 STARS HS # 9 09/29/97 $34,240.00 STARS HS Total $248,500.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• STARS HS PDF · 2.4 MB ViewOpen STARS HSDownload STARS HS

Link to this item

Fiscal Impact

No impact to the General Fund; the District will receive $47,890 from BHCS for Implementation of School-Based Mental Health Consultation, Prevention, and Early Intervention Services

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Alameda County Behavioral Health Care Services (BHCS) for Mental Health Consultation, Prevention, and Early Intervention Services for the 2012-2013 School Year.

Policy / Code

Local Education Agency Plan (LEAP) High Leverage Action #4: Safe Climate and Strong Relationships

Background Information

As part of preparing for the fall 2012 opening of the Office of Student and Family Wellness, Alameda County Behavioral Health Care Services (BHCS), in partnership with the Special Education Local Plan Area (SELPA Districts) is offering a variety of behavioral health educational services and supports for our students. The program goals include improving school climate through: enhanced capacity to identify individuals and families with social, emotional and behavioral issues increased number of school staff trained in recognizing early indicators of mental illness increased knowledge of social, emotional and behavioral issues as well as its risks and protective factors Through this partnership with BHCS, the Office of Student and Family Wellness shall utilize the funds to provide services to students who are at high risk for serious mental health issues and school failure. In addition this MOU will help the District work towards long-term program growth and sustainability through the District's LEA and MAA billing. There is an annual data collection and program analysis component to inform program modifications and improvements. This is a draft MOU that will be finalized after the SELPA Districts get Board approval of the conceptual design of services.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Alameda County Behavioral Health Care PDF · 53.3 KB ViewOpen Alameda County Behavioral Health CareDownload Alameda County Behavioral Health Care

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Quick Summary / Staff Recommendation

Ratify June payroll in the amount of $5,684,879.15.

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Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50139396 - 88-50164246 in the amount of $1,967,629.00.

Attachments

• Bill Warrants #88-50139396 - 88-50164246 PDF · 774.4 KB ViewOpen Bill Warrants #88-50139396 - 88-50164246Download Bill Warrants #88-50139396 - 88-50164246

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Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for June 2012.

Attachments

• Intra-Budget Transfers - June 2012 PDF · 422.4 KB ViewOpen Intra-Budget Transfers - June 2012Download Intra-Budget Transfers - June 2012
• Intra-Budget Revision - June 2012 PDF · 2.0 MB ViewOpen Intra-Budget Revision - June 2012Download Intra-Budget Revision - June 2012

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Fiscal Impact

Legal Fees are budgeted in the 2012-2013 General Fund budget. The cost for this contract is $22,200 for 120 hours.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the agreement with School & College Legal Services for legal services for the 2012-2013 school year.

Policy / Code

Ed. Code 33129 and 42127

Background Information

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District?s needs. In this search, staff has identified School & College Legal Services as having extensive experience on all facets and phases of employment, business tort law, contract, employment law, litigation and education law. Since this is a non-profit legal firm, the rate of $185 per hour for all attorney time, is substantially less than some other for-profit law firms. Additionally, this firm does not charge incidental costs such as copying, faxes, mileage, hotels and meals. The fee for legal services outside of the retainer is $195 for all attorney time. The District will pay $22,200 for 120 hours as a retainer for 2012-2013. All unused hours will be rolled over to the following school year. The total budget for legal services in the District does not change, but will be spread out to pay different legal firms, as needed.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• School & College Legal Services Contract PDF · 134.4 KB ViewOpen School & College Legal Services ContractDownload School & College Legal Services Contract

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Fiscal Impact

Legal fees will be paid out of Measure B and Measure M Bond funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the agreement with Orbach, Huff & Suarez LLP for the 2012-2013 school year for Measure B and Measure M issues.

Policy / Code

Ed. Code 33129 and 42127

Background Information

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District?s needs. In this search, staff has identified Orbach, Huff & Suarez LLP as having the legal expertise necessary to assist the District in dealing with Measure B and Measure M Project Stabilization Agreements (PSAs) and any other issues related to the two bond measures. Phil Henderson, the legal counsel from Orbach, Huff & Suarez LLP (OHS) has been working with the District for a number of years. Due to this professional relationship, Mr. Henderson?s rate per hour will remain at $225, until June 30, 2013, as it has been for the past five years. The firm?s regular rates are $400 per hour for partners and associates.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Orbach, Huff & Suarez Legal Contract PDF · 1.3 MB ViewOpen Orbach, Huff & Suarez Legal ContractDownload Orbach, Huff & Suarez Legal Contract

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Fiscal Impact

Legal fees are budgeted in the 2012-2013 General Fund Human Resources budget for services listed above and only spent as needed.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the contract agreement with Dora J. Dome for the 2012-2013 school year.

Policy / Code

Education Code 33129 and 42127

Background Information

The District continues to identify legal services that provide cost-effective and efficient services and in-depth advice that yields cost-effective results. In addition, the District identifies law firms and/or attorneys with an expertise and legal background that matches the actual and anticipated needs of the District. In this search, staff has identified Dora J. Dome, Attorney because of her expertise as it relates to suspension, expulsion, due process, student issues, and special education. Dora is also recognized statewide as a highly effective trainer. Ms. Dome charges an hourly rate of $200.00 for her services and $100 per hour for the services of paralegals and law clerks, which is the same rate she charged in 2011-2012. The District is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Dora J. Dome Legal Contract PDF · 958.3 KB ViewOpen Dora J. Dome Legal ContractDownload Dora J. Dome Legal Contract

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Fiscal Impact

The fee of $5,500 will be paid out of the Developer Fees Fund (Fund 25).

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the structural engineering consulting services agreement with Hohbach-Lewin, Inc. to conduct the structural engineering assessment of the Girls Inc. Property, for a maximum fee of $5,500.

Background Information

The San Leandro Unified School District (?District?) is the recipient of a grant from the San Francisco Foundation to work with collaborative community partners to develop a plan to implement a Community-based Health Center on or near the high school campus. The Community-Based Health Center is based upon a national research-based model designed to provide essential services to students and families. These services can include: medical, dental, social, emotional and academic supports for students and their families. One of the biggest challenges faced by district?s seeking to implement a Community-based health center, is finding a facility large enough to house the health center. Currently, the District has inadequate facility space to house such a center. It has come to our attention that the Girls Inc. facility across the street from San Leandro High School main campus is for sale. The property is located at 13666 East 14Street. The District would like to explore the feasibility of this building for use as the health center. However, in order for the District to show an interest, there are many preliminary steps that must be taken. One of the steps is to secure a consultant contract to guide the District through this feasibility exploratory phase. The Board of Education approved a contract with School Site Solutions, Inc., on May 15, 2012, to provide a feasibility study on Girls Inc. Another step is to perform a structural assessment of the property located at 13666 East 14th Street, San Leandro, CA. Staff is recommending Hohbach-Lewin, Inc. to provide structural engineering consulting services, and AEDIS, the architect, will provide administrative and coordination services. Drawing documentation of the original construction is not available for the assessment which means that Hohbach-Lewin will base their conclusions on site observations, review of limited non-destructive testing, and their experience evaluating and designing retrofits for similar buildings of similar construction type and vintage. The fee for the services offered by Hohbach-Lewin will be $5,500, of which 10% ($500) will go towards AEDIS Architect for their administrative and coordination services. This fee will be paid out of the Developer Fees Fund (Fund 25).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Hohbach-Lewin Proposal PDF · 70.0 KB ViewOpen Hohbach-Lewin ProposalDownload Hohbach-Lewin Proposal

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Fiscal Impact

$10,900 to be funded from the Developer Fee Fund (Fund 25).

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the contract agreement with McCloskey Consultants, Inc. for a Phase II Site Assessment of the property at 13666 East 14th Street.

Background Information

McCloskey Consultants, Inc. recently completed a Phase I Environmental Site Assessment for the subject site at 13666 East 14th Street, San Leandro and identified several potential environmental concerns associated with previous activity at the property. In order for the District to do its due diligence assessment of the property, staff is seeking approval to conduct a Phase II Site Assessment to more thoroughly evaluate the potential environmental concerns that were identified. The scope of work, report preparation, schedule and fees/terms of the agreement are attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Agreement with McCloskey Consultants, Inc. PDF · 272.0 KB ViewOpen Agreement with McCloskey Consultants, Inc.Download Agreement with McCloskey Consultants, Inc.

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the summary spreadsheet for all contracts $5,000 or less for fiscal year 2012-13. The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts Under $5,000 Worksheet PDF · 13.0 KB ViewOpen Contracts Under $5,000 WorksheetDownload Contracts Under $5,000 Worksheet

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Fiscal Impact

Consulting, testing and Inspection services in an amount of $113,120 are paid through local Measure M Bond.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #2, in the amount of $113,120, to the Fugro Consultants Inc. Geotechnical engineering & soils investigation services contract for Measure M to include special inspection & testing for the San Leandro High School Pool Facility and Fields project.

Board Committee

Facilities and Technology Committee: July 11, 2012

Background Information

The Board of Education previously approved Fugro Consultants Inc., through a Request for Qualifications (RFQ) process for geotechnical engineering and soils investigations. The original contract in the amount of $72,500 was approved by the Board on April 5, 2011, between Fugro Consultants Inc. and San Leandro Unified School District to provide geotechnical engineering and soils investigation services for the Pacific Sports Complex and the San Leandro High School Swim Center. Subsequently, the Board approved amendment #1 on April 17, 2012, to include services needed to provide geotechnical data for the design of the John Muir Middle School artificial turf field, all-weather track, and associated bio -swale to mitigate storm water runoff. This amendment #2 adds services needed to provide special inspections and testing for the construction of the San Leandro High School Pool Facility and Fields project. Contract/Fee Summary Item Project Fee Running Total % Increase Initial Contract Pacific/Burrell $41,500 $41,500 0 SLHS Pool $31,000 $72,500 Amendment #1 Muir MS $16,000 $88,500 22% Amendment #2 SLHS Pool & Fields $113,120 $201,620 128%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #2 Fugro Consultant Inc. PDF · 20.8 KB ViewOpen Amendment #2 Fugro Consultant Inc.Download Amendment #2 Fugro Consultant Inc.

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Fiscal Impact

Consulting, testing and Inspection services are paid through local Measure M Bond.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve amendment #3, in the amount of $119,840, to the Fugro Consultants Inc. Geotechnical engineering & soils investigation services contract for Measure M to include special inspection & testing for the Pacific Sports Complex and Burrell Field project.

Board Committee

Facilities & Technology Committee: July 11, 2012

Background Information

The Board of Education previously approved Fugro Consultants Inc., through a Request for Qualifications (RFQ) process for geotechnical engineering and soils investigations. The original contract in the amount of $72,500 was approved by the Board on April 5, 2011, between Fugro Consultants Inc. and San Leandro Unified School District to provide geotechnical engineering and soils investigation services for the Pacific Sports Complex and the San Leandro High School Swim Center. Subsequently, the Board approved amendment #1 on April 17, 2012 to include services needed to provide geotechnical data for the design of the John Muir Middle School artificial turf field, all-weather track, and associated bio -swale to mitigate storm water runoff. Amendment #2 to add services needed to provide special inspections and testing for the construction of the San Leandro High School Pool Facility and Fields project appears on this July 17, 2012 agenda as a separate item. This amendment #3 adds services needed to provide special inspections and testing for the construction of the Pacific Sports Complex and Burrell Field project. Contract/Fee Summary Item Project Fee Running Total % Increase Initial Contract Pacific/Burrell $41,500 $41,500 0 SLHS Pool $31,000 $72,500 Amendment #1 Muir MS $16,000 $88,500 22% Amendment #2 SLHS Pool & Fields $113,120 $201,620 128% Amendment #3 Pacific & Burrell $119,840 $321,460 59%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #3 Fugro Consultants Inc. PDF · 20.8 KB ViewOpen Amendment #3 Fugro Consultants Inc.Download Amendment #3 Fugro Consultants Inc.

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Fiscal Impact

The project is funded by Measure M Local Bond funds. This change order #1 represents a decrease of $646,387 to the prior contract amount of $13,500,000 for a new contract amount of $12,844,613. The project is within the hard cost budget of $12,853,613.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of -$646,387, to the Construction Contract with Zolman Construction & Development, Inc. for the Pacific Sports Complex and Burrell Field Project, a 4.8% decrease to the prior contract amount of $13,500,000.

Board Committee

Facilities & Technology Committee: July 11, 2012

Background Information

One of the major marquee projects identified in the Measure M language is the Pacific Sports Complex and Burrell Field. AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The Board previously approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012. Prior to awarding the contract the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs. To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and contractor Zolman. During the process scope not vital to athletic program needs or facility functionality was identified. The contractor?s value for the items was negotiated and is included in this deductive change order #1. Staff will continue to identify additional savings opportunities during the course of the project's construction. CO #1 Summary Item No. Days Amount 1.1 Description: Delete trenching, backfill, and installation of all underground conduits and wire related to the solar installation, as indicated in Addendum #6, sheet 1/PV1.1. 0 $ (27,000) Reason: Value/Functionability/Flexibility Added Requested by: Architect 1.2 Description: Delete two (2) dugout storage boxes listed in Specification Section 12 93 00 - 4, Part 2.01, Item 17, as indicated in Addendum #4. 0 $ (7,500) Reason: Value/Functionability/Flexibility Added Requested by: Owner 1.3 Description: Reduce quantity of plants by 50%, in lieu of that shown on sheets L9.0 and L9.1. Where quantities shown as an odd number, reduce quantity by 50% 1. Install every other plant in similar locations shown on aforementioned sheets. 0 $ (23,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.4 Description: Provide standard galvanized chain link fencing (as specified in Specification Section 32 31 13), in lieu of vinyl-coated chain link mesh. 0 $ (58,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.5 Description: Change front fa?ade from Dur-Kyn acrylic finished panel to chain link on both home and visitors sides bleachers as specified in Specification Section 13 12 50 - 5. 0 $ (5,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.6 Description: Change 42'-0" long Press Box building to standard 30'-0" long building (w/ 3 partitioned spaces), as shown on detail 2/E3.1, as described in Specification Section 13 12 50 - 5, Part 2.03. 0 $ (24,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.7 Description: Change Modular Buildings' standing seam metal roofing from 18 gauge to 20 gauge, as described in Specification Section 07 61 00, Part 2.1-C. 0 $ (30,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.8 Description: Change both Modular Restroom buildings & Team Room building flooring from 1/4" troweled epoxy flooring, as specified in Specification Section 09 67 23, to sealed concrete. 0 $ (26,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.9 Description: Change Ticket Booth building flooring from 1/4" troweled epoxy flooring, as specified in Specification Section 09 67 23, to sealed concrete. 0 $ (1,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.10 Description: At Modular Team Room building, delete interior chain link enclosures and casework as shown in Increment 2 drawings, sheets A3.04 and A7.04. 0 $ (4,700) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.11 Description: Delete in-grade fixtures "DD1" (16 total) along promenade, to include associated 1-1/2" conduit and conductors, as shown on ASI 2-E1. Do not eliminate (3 total) in-ground "DD1" light fixtures in front of entry structure, as shown on ASI 2-E1. Connect marquee electrical to nearest in grade lighting box. 0 $ (12,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.12 Description: Reduce the amount of tile from the exterior of Concessions building from approximately 850 sq. ft. to approximately 295 sq. ft., as shown on ASI 3.1. 0 $ (8,562) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.13 Description: Reduce the amount of tile from exterior of Ticket Booth building from approximately 325 sq. ft. to approximately 190 sq. ft., as shown on ASI 3.2 0 $ (1,125) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.14 Description: Reduce width of two-sided Concessions building from 15'-0" wide to 12'-0" wide, as shown on ASI 3.3 (Building only; equipment not included.). 0 $ (33,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.15 Description: Revise roof slope from 3:12 to 1-1/2:12, reducing overall height of buildings, as shown in Increment 2, sheets A6.02 through A6.04. 0 $ (280,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.16 Description: Revise design of play structure, as shown on ASI 4-L1, to include the following equipment: (2) spring toys, climber and seesaw. Remove tennis, baseball, soccer and football play matting as shown on details A, B, C, & D/D2.2. 0 $ (5,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.17 Description: Delete raised planters, to include landscaping and irrigation, in baseball courtyard from (9) raised planters to (4) raised planters, as shown on ASI 5-L1 and P/L2.1. Concrete pavement to be continuous where planters are not installed. 0 $ (29,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.18 Description: Revise at-grade landscaped areas (including trees, irrigation, and planting) around baseball fields from 13 areas to 5 areas, as shown on ASI 5-L2. Continue paving throughout these areas. 0 $ (6,500) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.19 Description: Protect existing grass and double bull pen at southernmost fence between existing curb at parking lot and city baseball fence line. Do not provide 10'-8" wide concrete walkway (approximately 300 LF), to include edge banding and bullpens, as shown on ASI 6-L1. Re-align new gates to be in-line with existing walkways. Restore bullpen fines and grass to like new condition. 0 $ (25,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.20 Description: Delete cannon system (approximately 1,140 LF) at synthetic field, to include all associated underground irrigation, as shown on ASI 7-L1 and detail I/D6.0 (6 locations total). 0 $ (18,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect 1.21 Description: Delete trench drain (approximately 780 LF) along outside of track, adjacent to both home side bleachers, as shown on ASI 8-L1. Extend paving through affected areas. 0 $ (22,000) Reason: Value/Function ability/Flexibility Added Requested by: Architect CHANGE ORDER No. 1 0 $ (646,387) Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $13,500,000 $13,500,000 0% CO #1 -$646,387 $12,844,613 -4.8% Budget Summary SLUSD Pacific Sports Complex and Burrell Field Project Soft Cost Budget $4,252,000 Hard Cost Budget Construction Construction Contingency $13,500,000 $675,000 $14, 175,000 Project Contingency $0 Total Project Budget $18,427,000

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Change Order #1 Zolman Construction PDF · 61.9 KB ViewOpen Change Order #1 Zolman ConstructionDownload Change Order #1 Zolman Construction

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

Implemented only upon employee reaching 6 or 12 years of service. Currently 1 employee meets tis criteria. Refer to revised salary schedule attached.

To

Cindy M. Cathey, Superintendent

Minutes

Superintendent Cathey explained that the District is seeking to adjust the salary schedule for the Assistant Superintendent and the Senior Director II positions to include recognition for longevity of services by employees in those positions. The longevity adjustment is consistent with the San Leandro Management Association and reflects a 2% salary adjustment for longevity at six (6) years of service and a 4% salary adjustment at twelve (12) years of service.

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Revised Assistant Superintendent/Senior Director II Salary Schedule to reflect a longevity adjustment for years of services at six (6) and twelve (12) years.

Background Information

The District seeks to adjust the salary schedule for the Assistant Superintendents and the Senior Director II positions to include recognition for longevity of service by employees in those positions. This longevity adjustment is consistent with the San Leandro Management Association. The amended salary schedule reflects a 2% salary adjustment for longevity at six (6) years of service and a 4% salary adjustment at twelve (12) years of service. The adjust scheduled is attached and changes are highlight in red.

From

John Thompson, EdD Senior Director II Human Resources

Attachments

• Assistant Superintendent/Senior Director II Salary Scheduled Revision for Longevity PDF · 11.0 KB ViewOpen Assistant Superintendent/Senior Director II Salary Scheduled Revision for LongevityDownload Assistant Superintendent/Senior Director II Salary Scheduled Revision for Longevity

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Fiscal Impact

No salary increase

To

Board of Education

Minutes

Superintendent Cathey explained that one major change in the employment agreements between the San Leandro Unified School District and Cabinet (Assistant Superintendent, Education Services, Assistant Superintendent, Business & Operations, and Senior Director II, Human Resources), addresses vacation accrual (Section 9, under Additional Terms, Item #7) which will allow the Assistant Superintendents and Senior Director II to accrue vacation days up to a maximum of twenty four (24) days, adding that beyond that they would not be able to accrue to the next year until the balance decreases below twenty four days. For any vacation days accrued prior to July 1, 2012, the Board and Cabinet will mutually agree on a plan by September 2012 to use this excess vacation accrual through a combination of usage and compensation over time. It was also noted that while currently there is not a policy capping accrual of vacation, the District can compel employees to take a vacation, which limits accrual and liability.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the changes to the Employment Agreement between the San Leandro Unified School District and the Assistant Superintendent, Educational Services.

Board Committee

Not Applicable

Policy / Code

Employment Agreement between the District and the Assistant Superintendent, Educational Services

Background Information

Pursuant to the Employment Agreement between the District and the Assistant Superintendent, Educational Services, prior to the expiration of the Employment Agreement, the Superintendent shall recommend to the Board whether to renew the Agreement for a new term. In an effort to align the Cabinet members? agreement language and to ensure the agreement language is both clear and aligned to Education Code, this agreement has been reviewed and amended by legal counsel. The Board will consider approving the attached Employment Agreement for the Assistant Superintendent, Educational Services. The agreement includes changes to the following sections: Term of the Agreement Evaluation Termination of the Agreement Additional Terms: #7 - Vacation Accrual Additional Terms: #10 - Deleted

From

Cindy M. Cathey, Superintendent

Attachments

• Employment Agreement Assistant Supt. Educational Services PDF · 19.1 KB ViewOpen Employment Agreement Assistant Supt. Educational ServicesDownload Employment Agreement Assistant Supt. Educational Services

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Fiscal Impact

Potential impact to the General Fund in the amount of $3,370.22 pending approval of longevity adjustment to the salary schedule

To

Board of Education

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the changes to the Employment Agreement between the San Leandro Unified School District and the Assistant Superintendent, Business and Operations.

Board Committee

Not Applicable

Policy / Code

Employment Agreement between the District and the Assistant Superintendent, Business and Operations

Background Information

Pursuant to the Employment Agreement between the District and the Assistant Superintendent, Business and Operations, prior to the expiration of the Employment Agreement, the Superintendent shall recommend to the Board whether to renew the Agreement for a new term. In an effort to align the Cabinet members? agreement language and to ensure the agreement language is both clear and aligned to Education Code, this agreement has been reviewed and amended by legal counsel. The Board will consider approving the attached Employment Agreement for the Assistant Superintendent, Business and Operations. The agreement includes changes to the following sections: 2. Term of the Agreement 3. Evaluation Compensation Termination of the Agreement Additional Terms: #7 - Vacation Accrual Additional Terms #10 - Deleted

From

Cindy M. Cathey, Superintendent

Attachments

• Employment Agreement Assistant Supt. Business & Operations PDF · 19.0 KB ViewOpen Employment Agreement Assistant Supt. Business & OperationsDownload Employment Agreement Assistant Supt. Business & Operations

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Fiscal Impact

No salary increase

To

Board of Education

Actions

Motion - Motion made by Hermy Almonte and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the changes to the Employment Agreement between the San Leandro Unified School District and the Senior Director II, Human Resources.

Board Committee

Not Applicable

Policy / Code

Employment Agreement between the District and the Senior Director II, Human Resources

Background Information

Pursuant to the Employment Agreement between the District and the Senior Director II, Human Resources, prior to the expiration of the Employment Agreement, the Superintendent shall recommend to the Board whether to renew the Agreement for a new term. In an effort to align the Cabinet members? agreement language and to ensure the agreement language is both clear and aligned to Education Code, this agreement has been reviewed and amended by legal counsel. The Board will consider approving the attached Employment Agreement for the Senior Director II, Human Resources. The agreement includes changes to the following sections: Term of the Agreement Evaluation Termination of the Agreement Additional Terms: #7 - Vacation Accrual Additional Terms: #10 - Deleted

From

Cindy M. Cathey, Superintendent

Attachments

• Employment Agreement Senior Director III Human Resources PDF · 18.7 KB ViewOpen Employment Agreement Senior Director III Human ResourcesDownload Employment Agreement Senior Director III Human Resources

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Minutes

The Board approved the recommendation for Readmission from Expulsion for Student E04-08/09.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Recommendation for Readmission from Expulsion for Student E04-08/09

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

Potential Impact to Fund 25 - Developer Fees of up to $1,500,000

To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib explained that the City of San Leandro approved the Letter of Intent to loan the District up to a maximum amount of $1,500,000 to purchase the Girls' Inc. building to locate the School-based Health Center. The District will payback the City's loan with development impact fees, adding that legal counsel has confirmed that the funds can be spent for this purpose. In addition as a show of good faith towards repayment of the loan, the District will pay the City $200,000 after the execution of the loan agreement. Trustee Katz-Lacabe, who attended the City Council meeting, commented that the Council unanimously agreed to the loan agreement, adding that "it's a great collaboration between the City and District."

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Letter of Intent for a proposed loan from the City of San Leandro in order to purchase real property for the proposed school based health center.

Board Committee

The City/District Liaison Committee met on May 17, 2012. The Facilities & Technology Committee met on May 23, 2012.

Background Information

The District is cooperating with Alameda County Health Care Services Agency to apply for and obtain a Federal grant (?Grant?) to fund a school based health center (?Health Center?). In order to qualify for the grant and meet certain grant time deadlines, the District is required to demonstrate that it intends to purchase real property to locate and operate the Health Center. To meet this requirement, the District and City of San Leandro (?City?) have negotiated a Letter of Intent (LOI) that sets forth the preliminary terms of a proposed loan from the City to the District for the purchase of real property to locate the School-based Health Center. Although the LOI does not constitute a formal and binding agreement, the Parties expect that any ultimate Loan Agreement will be generally consistent with the LOI. The LOI provides the following proposed terms: The City will loan the District up to a maximum amount of One Million Five Hundred Thousand Dollars ($1,500,000) to purchase real property to locate the School-based Health Center. The District contemplates that it may payback the City?s loan with development impact fees or other means approved by the District and City, including possible dedication of parcels of real property by the District to the City. As a show of good faith towards repayment of the loan, the District will pay City Two Hundred Thousand Dollars ($200,000.00) upon or shortly after execution of a Loan Agreement, which may be applied as a reduction in the loan?s principal. The District and City?s governing bodies will approve the final terms of any loan agreement. The details of the Letter of Intent are attached.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Letter of Intent between SLUSD and City PDF · 43.5 KB ViewOpen Letter of Intent between SLUSD and CityDownload Letter of Intent between SLUSD and City

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Fiscal Impact

Potential Impact of $500,000 to Fund 21, Building Fund (Measure B Savings)

To

Cindy M. Cathey, Superintendent

Minutes

Superintendent Cathey commented that the District is cooperating with Alameda County Health Care Services Agency to apply for and obtain a Federal grant in the amount of $500,000 to help fund a school based health center. The District is also seeking matching funds from another outside agency. As a requirement of the grant, Resolution #12-50 demonstrates the District's intent to dedicate matching funds in the amount of $500,000 for the necessary reconstruction or modernization of facilities to locate and operate the Health Center. Funding will come from Measure B Savings, and legal counsel confirmed that this is within the bond language and a legitimate use of the funds.

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the adoption of Resolution #12-50 for the purpose of reconstructing or modernizing facilities necessary to operate the proposed School-based Health Center.

Background Information

The District is cooperating with Alameda County Health Care Services Agency to apply for and obtain a Federal grant (?Grant?) to fund a school based health center (?Health Center?). In order to qualify for the grant and meet certain grant time deadlines, the District is required to demonstrate that it intends to dedicate Five Hundred Thousand Dollars ($500,000) for necessary reconstruction or modernization of facilities to locate and operate the Health Center. The attached resolution defines District's intent.

From

Song Chin-Bendib, Assistant Superintendent Business and Operations

Attachments

• Resolution #12-50 PDF · 45.1 KB ViewOpen Resolution #12-50Download Resolution #12-50

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Fiscal Impact

No cost to the District.

To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Chin-Bendib briefly explained that the District and Gateway Buena Park, Inc. have negotiated a license agreement which was reviewed by legal counsel. The agreement will allow SLUSD and its employees, contractors, laborers and agents, including the City of San Leandro access to the "Subject Land Strip" which will allow for additional landscaping and serve to improve the overall appearance of the facility and provide an additional buffer from freeway noise and vehicle emissions for the new Pacific Sports Complex and Burrell Field. The license shall renew automatically on a year-by-year basis, allowing the District long term use, at no charge.

Actions

Motion - Motion made by Hermy Almonte and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the License Agreement between Gateway Buena Park, Inc. (?Marina Square?) and the San Leandro Unified School District for use of the ?Subject Land Strip? on Exhibit B.

Board Committee

Facilities and Technology Committee: July 11, 2012

Background Information

One of the major marquee projects identified in the Measure M language is the Pacific Sports Complex and Burrell Field. AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. On April 30, 2012, San Leandro Unified School District (SLUSD) conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Pacific Sports Complex and Burrell Field Project, with Zolman Construction being the lowest responsive Bid. The Board approved the construction contract with Zolman at the May 15, 2012, Board Meeting. During the design development phase of the Pacific Sports Complex & Burrell Field, discussion of an unimproved portion of the Marina Square Property, commonly referred to as the Marina Square Sliver of Land, consisting of approximately 12,000 square feet of land area and labeled as the ?Subject Land Strip? on Exhibit B is located between the SLUSD Property and Highway 880. SLUSD and Gateway Buena Park, Inc. (?Marina Square?) have negotiated a license agreement that would allow SLUSD and its employees, contractors, laborers and agents, including the City of San Leandro, to access the Subject Land Strip for purposes of installation and maintenance of landscaping on the Subject Land Strip. This agreement has been reviewed by legal counsel. The license shall renew automatically on a year-by-year basis, allowing SLUSD long term use, at no charge to SLUSD. Use of this land will allow for additional landscaping, giving SLUSD the benefit and option to extend landscaping into this area to increase the visual barrier between the athletic fields and Interstate Highway 880. This would serve to improve the overall appearance of the facility, and provide an additional buffer from freeway noise and vehicle emissions.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• License Agreement with Marina Square PDF · 1.1 MB ViewOpen License Agreement with Marina SquareDownload License Agreement with Marina Square

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Fiscal Impact

$2,690,789 will be allocated from Measure B for the San Leandro High School Pool Swim Center and Fields project. $196,661 will be charged to the Measure M Sustainability/Solar project for the underground solar infrastructure. $160,000 will be transferred from Measure M Financial Reserve for the hazardous soils removal.

To

Cindy M. Cathey, Superintendent

Minutes

The following was approved: Allocation of $2,690,789 from Measure B (savings) for the San Leandro High School Pool Facility and Fields project budget. Charging $196,661 to the Measure M Sustainability/Solar project for the underground solar infrastructure work Transferring $160,000 from Measure M Financial Reserve for the hazardous soils removal

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the following: Allocation of $2,690,789 from Measure B (savings) for the San Leandro High School Pool Facility and Fields project budget. Charging $196,661 to the Measure M Sustainability/Solar project for the underground solar infrastructure work Transferring $160,000 from Measure M Financial Reserve for the hazardous soils removal.

Board Committee

Special Board Meeting: July 10, 2012

Background Information

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code. On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. Seven (7) bids were received for the project. The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000. Summary of Three Lowest Responsive Bids Contractor Bid Rank Responsive F&H Construction $10,186,000 1 Y Midstate Construction $10,610,182 2 Y Zovich Construction $11,565,000 3 Y The construction budget for the project is $7,500,000. Staff has studied the bid and believes there are several factors contributing to the difference and the majority of which is related to the increase in scope of the project: Additional drainage and grading scope due to flipping the location of the football and baseball/softball fields from their existing locations. Additional benefit of increasing the size of the existing smaller dimension fields to full size regulation dimension soccer fields and football field. Furnishing and installing all new drainage and grading for the baseball and softball fields. (Approximately $1.9m) Additional scope of increasing the competition pool from 25 meters to 30 meters, which provides two additional deep water racing lanes and additional benefits (such as floating water polo goals, in lieu of hanging the goals off the pool deck). (Approximately $500k) The District's construction budget for the pool was $4.0M and the bid result was $4.8M, therefore, the pool construction budget was short by $800k. Additionally, the WLC Architects had estimated the cost of a 30 meter pool versus a 33 meter pool to be approximately $300k. Thus, the extrapolated difference between the cost of a 25M pool versus a 30M pool is approximately $500k. Note: The District did not bid out a 25M pool and therefore, staff would not know the exact cost. Due to the parameters of Measure B Bond funds, staff is recommending that the increased cost of $800k for the pool be transferred from Measure M and a corresponding amout of Measure B savings be used to offset this transfer and fund appropriate Measure B projects. Additional scope of adding an office, additional storage for non-pool activities, larger restrooms with more plumbing fixtures and an increased number of lockers and shower facilities in the pool building in lieu of using the existing restrooms and lockers located and available in the nearby gymnasium building. (Approximately $300k) We are experiencing significant economically driven differences between the current bid climate and the one we encountered when bidding the marquee Measure B projects. The new market trend is to be at budget or over budget. The number of bidders has drastically declined by almost 50%, thereby reducing competition. Projects bid between 2007 and 2010 were receiving up to 17 bids. The District received 13 bids for the SLHS 9 th Grade Campus project and 16 bids for the SLHS Arts Education Center. The bid environment during that time frame generated bid day savings of 15%-20%. This discount is no longer available because over the past two years the construction market has stabilized and is starting to recover. Although there is no statistical data yet, the construction industry speculates that this is due to competition going out of business. The surviving contractors? business models include pricing that is not as discounted due to greater demand for their services. The discounted bid environment we have enjoyed for the past few years appears to no longer be in play. To deliver the project as designed and bid, with a 30 meter completion pool, flipping the fields to solve drainage issues and including the artificial turf football field and all-weather track, the current budget needs to be increased by $2,690,789. On July 10, 2012, the Board of Education approved increasing the budget for the San Leandro High School Swim Center and Fields project by $2,690,789. Below is a table outlining the budget increase calculation: Budget increase calculation Item Amount Running total 1 Contract $10,186,000 $10,186,000 Original budget -$7,500,000 $2,686,000 2 Change order contingency 5.0% (5.0% of $2,686,000) $134,300 $2,820,300 3 Additional DSA fee 0.5% (0.5% of $2,686,000) $13,430 $2,833,730 4 Project contingency 2.0% (2.0% of $2,686,000) $53,720 $2,887,450 5 Underground infrastructure from other solar budget -$196,661 $2,690,789 In order to award this contract, some funding needs to be re-allocated. It is the staff recommendation that the following amounts be re-allocated: $1,000,000 from the District-wide Priority Natural Grass and Irrigation Repair Measure B saving project. Note: Allocation to irrigation projects will be reviewed and may change after completion of a site assessment. Based upon the site assessment, the Board may need to revisit this revised allocation. $1,690,789 from the SLHS Window Modernization Measure B savings project. $2,690,789 Total amount to be re-allocated to the Measure M San Leandro High School Swim Center and Fields project. Additionally, this budget increase is achieved by charging $196,661 to the Measure M Sustainability/Solar project for the San Leandro High School Swim Center and Fields project underground solar infrastructure installation. Another $160,000 is needed to remove hazardous soils, and it is recommended that the amount be transferred from the Measure M Financial Reserve for this purpose. In addition to the value engineering efforts to date, staff will continue to work diligently with the design team, contractor, and construction manager to save money at every opportunity. Value engineering perspectives will be applied to all available avenues to control, and potentially, reduce costs. Staff continues to explore the potential for state matching funds and other grant opportunities. Accordingly, we are hopeful that cost saving measures and an aggressive pursuit of additional funding opportunities will benefit our program. Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder F&H Construction to the Board of Trustees. Measure M financial reserve summary Item Amount Balance Initial reserve $2,400,000 $2,400,000 Transfer to Pacific/Burrell $1,627,000 $773,000 Proposed transfer to SLHS Pool & Fields project $160,000 $613,000 Current Budget Summary San Leandro High School Pool Facility and Fields Project Soft Cost Budget $3,101,869 Hard Cost Budget Construction Construction Contingency $7,875,000 $7,500,000 $375,000 Project Contingency $323,131 Total Project Budget $11,300,000 Revised Budget Summaries San Leandro High School Pool Facility and Fields Project Soft Cost Budget (Includes additional DSA Fee of $13,430) $3,115,299 Hard Cost Budget Construction Construction Contingency $10,498,639 $9,989,339 $509,300 Project Contingency $536,851 Total Project Budget $14,150,789 San Leandro High School Solar Project Soft Cost Budget $863,634 Hard Cost Budget Construction Underground infrastructure Construction Contingency $2,781,028 $2,451,938 $196,661 $132,429 Project Contingency $139,051 Total Project Budget $3,783,713

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Fiscal Impact

$2,690,789 will be allocated from Measure B savings for the San Leandro High School Pool Swim Center and Fields project. $196,661 will be charged to the Measure M Sustainability/Solar project for the underground solar infrastructure. $160,000 will transferred from Measure M Financial Reserve for the hazardous soils removal.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Construction Contract, in the amount of $10,186,000 ($9,989,339 plus $196,661) with F&H Construction for the San Leandro High School Swim Center and Fields Project.

Board Committee

Facilities & Technology Committee: July 11, 2012

Background Information

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code. On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. Seven (7) bids were received for the project. The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000. Summary of Three Lowest Responsive Bids Contractor Bid Rank Responsive F&H Construction $10,186,000 1 Y Midstate Construction $10,610,182 2 Y Zovich Construction $11,565,000 3 Y The construction budget for the project is $7,500,000. To deliver the project as designed and bid, with a 30 meter competition pool, flipping the fields to resolve drainage issues and including the artificial turf football field and all-weather track, the current budget needs to be increased by $2,690,789. On July 10, 2012, the Board of Education approved increasing the budget for the San Leandro High School Swim Center and Fields project by $2,690,789. Below is a table outlining the budget increase calculation: Budget increase calculation Item Amount Running total 1 Contract $10,186,000 $10,186,000 Original budget -$7,500,000 $2,686,000 2 Change order contingency 5.0% (5.0% of $2,686,000) $134,300 $2,820,300 3 Additional DSA fee 0.5% (0.5% of $2,686,000) $13,430 $2,833,730 4 Project contingency 2.0% (2.0% of $2,686,000) $53,720 $2,887,450 5 Underground infrastructure from other solar budget -$196,661 $2,690,789 To deliver the project as designed $2,690,789 will be allocated from Measure B savings for the San Leandro High School Swim Center and Fields project. $196,661 will be charged to the Measure M Sustainability/Solar project for the underground solar infrastructure. $160,000 will transferred from Measure M Financial Reserve for the hazardous soils removal. Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder F&H Construction to the Board of Trustees. Current Budget Summary San Leandro High School Pool Facility and Fields Project Soft Cost Budget $3,101,869 Hard Cost Budget Construction Construction Contingency $7,875,000 $7,500,000 $375,000 Project Contingency $323,131 Total Project Budget $11,300,000 Revised Budget Summaries San Leandro High School Pool Facility and Fields Project Soft Cost Budget $3,115,299 Hard Cost Budget Construction Construction Contingency $10,498,639 $9,989,339 $509,300 Project Contingency $536,851 Total Project Budget $14,150,789 San Leandro High School Solar Project Soft Cost Budget $863,634 Hard Cost Budget Construction Underground infrastructure Construction Contingency $2,781,028 $2,451,938 $196,661 $132,429 Project Contingency $139,051 Total Project Budget $3,783,713

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• F & H Agreement PDF · 116.5 KB ViewOpen F & H AgreementDownload F & H Agreement

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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To

Cindy M. Cathey, Superintendent

Minutes

The Board received for information the Williams Uniform Complaints (including Valenzuela Settlement requirements) Quarterly Report for the period April-June 2012. The District did not have any complaints.

Quick Summary / Staff Recommendation

Receive for information the Williams Uniform Complaints (including Valenzuela Settlement requirements) Quarterly Report for the period April-June 2012.

Policy / Code

California Education Code Section 35186

Background Information

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period April-June 2012, the District did not have any complaints.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Williams Rpt Apr-Jun 2012 PDF · 48.7 KB ViewOpen Williams Rpt Apr-Jun 2012Download Williams Rpt Apr-Jun 2012

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Minutes

Miscellaneous receipts in the amount of $9,852,587.90 has been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $9,852,587.90.

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Minutes

Special Board Meeting - July 31, 2012 Regular Board Meeting - August 7, 2012 Regular Board Meeting - August 21, 2012 Regular Board Meeting - September 5, 2012 (Wednesday) Special Board Meeting - September 11, 2012 (District Office) Regular Board Meeting - September 18, 2012 Regular Board Meeting - October 2, 2012 Tentative Board Meeting/Work Session - October 9, 2012 (District Office) Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Special Board Meeting - July 31, 2012 Regular Board Meeting - August 7, 2012 Regular Board Meeting - August 21, 2012 Regular Board Meeting - September 5, 2012 (Wednesday) Special Board Meeting - September 11, 2012 (District Office) Regular Board Meeting - September 18, 2012 Regular Board Meeting - October 2, 2012 Tentative Board Meeting/Work Session - October 9, 2012 (District Office) Regular Board Meeting - October 16, 2012 Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 9:20 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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