Regular Board Meeting

Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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Quick Summary / Staff Recommendation

Pursuant to Government Code Section 54956 et.seq. and 54956.95, cross-complaint by San Leandro Unified School District against Jeff Luchetti Construction, Inc. for breach of express indemnity clause of contract.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for October 16, 2012.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Daniel Chaja, Assistant Director of Research and Program Evaluation, presented information related to the 2012 Accountability Progress Report (APR) recently released by the California State Department of Education. The APR contains the District's Academic Performance Index (API), the federal Adequate Yearly Progress (AYP) and Program Improvement (PI). The data contained District level, site specific and subgroup specific results. Debbie Wong, Assistant Superintendent for Educational Services and Mike Walbridge, Director of Curriculum and Instruction provided a summary and the utilization of this data for improvement. Highlights of the presentation included: SLUSD 2012 AYP 8 of 12 Schools grew in their API score 10 of 12 schools > 700 API 3 schools > 800 API Hispanic/Latino student subgroup continues to show the fastest API growth over the last 4-years Trailing local similar school districts in rate of improvement Percent proficient increased district-wide Up 1.9% ELA compared to 1.0% in increase last year Up 0.8% Math compared to 0.7% increase last year Two or More Races student subgroup made Safe Harbor for second consecutive year Decreasing the number of students below proficiency 26 areas of Safe Harbor in ELA compared to 23 last year 23 areas of Safe Harbor in Math compared to 24 last year SLUSD 2012 Program Improvement (PI) SLUSD remains in PI Year 3 Program Improvement Status for our Title I Schools Bancroft and Muir enter PI Year 2 Washington advances to PI Year 3 McKinley advances to PI Year 5 Garfield and Wilson remain in PI Year 5 for the second year Jefferson remains in PI Year 5 for the third year Status Update of District Work Professional Learning Communities (PLCs) Elementary 61 participants (school site teams and District Administrators) Building a Collaborative Culture Training Secondary Established collaborative teams with a focus on learning Muir and San Leandro High utilizing PLC coaches for implementation Bancroft continues to focus on climate and culture Equity Training Developing and supporting teacher leadership that engages equity-centered, teaching and learning everyday (Elementary and Secondary Cohorts) Practice of culturally responsive strategies and includes on-site coaching Mathematics and English Language Arts Continuing SB472 Math training Dibels data review for flexible reading groups DAIT focus on math at secondary level; English Language Development at elementary level Illuminate assessment data, training, and support DAIT school visits Elementary Cohorts focus on English Language Development San Leandro High School focus on Mathematics (algebra & geometry) Middle School cohorts focus on Mathematics (Grade 6-Geometry) Learning Walk Form that takes you through the process of the instructional model Office of Student and Family Wellness COST (Coordinated Services Team) Referral Process in place at secondary schools 35 staff members participated in Suicide Prevention training 25 Counseling Interns from Girls Inc., Family Services, East Bay Agency for Children, Alameda County School Health Coalition/Alameda Health Services, Eden Site Plan Addendums All sites are currently reviewing their assessment and APR data Revising site plans based on data needs and budget revisions Recommendations by School Site Council, ELAC, and School Advisory Council Review and approved by Ed Services The Board thanked staff for all of their hard work and making the information very easy to understand. Comments included: Looking forward to the day when our professional teachers, our districts and our children are not judged on how well they perform on "some bubble or some piece of paper" that doesn't show the real personal growth of that individual While I don't like it, I understand that we need data to check our kids Has the Learning Walk form been shared and approved by SLTA? I hope that the process doesn't become evaluative Why are we so low in Math? How are the Dibles assessments progressing? Why is the Filipino subgroup not meeting the graduation rate criteria It will be interesting to see how the first 9th grade class of the FTK campus does with regards to graduation and drop out rates Why are there different target graduation rates? All the sites seem to be implementing similar programs with the same curriculum, why are the results so different? A focus on the earlier grades pays off later Standardized testing should not reflect the student's performance How do you make sure teachers are taking back what they learn from the trainings, and using it in their classrooms? Glad to hear that there is going to be mandatory high school algebra intervention There is a dearth of intervention and after school intervention opportunities at the middle school There is a "cliff" at the 6th grade level and we are not doing enough to address that "cliff" It's good that we are progressing, but it's at a "snails pace" I hope that there is some focus on opportunities over the summer in summer school

Quick Summary / Staff Recommendation

District Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Daniel Chaja, Assistant Director of Research and Program Evaluation, will present information related to the 2012 Accountability Progress Report (APR) recently released by the California State Department of Education. The APR contains the District's Academic Performance Index (API), the federal Adequate Yearly Progress (AYP) and Program Improvement (PI). The data will contain District level, site specific and subgroup specific results. Debbie Wong, Assistant Superintendent for Educational Services and Mike Walbridge, Director of Curriculum and Instruction will provide a summary and the utilization of this data for improvement.

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Minutes

Trustee Sullivan reported receipt of the following e-mails from September 25, 2012, through October 16, 2012: From Myrna Hernandez regarding three issues of the Washington Newsletter; from Carol Alvarez regarding Madison Newsletter and "Ability Awareness Faire"; from Elaine Tesorero regarding McKinley Newsletter; from Ebado Ismail regarding Bancroft Newsletter; from Luan Truong regarding "Please sponsor McKinley Teacher on Rid for Kids for the Pediatric Brain Tumor Foundation"; from Dan Martin regarding "Measure L Signs"; from Laura Gomez regarding Monroe Newsletter; from Georgette Jackson regarding McKinley Newsletter; from Jeni Engler regarding "Update on Monroe Slide Replacement"; from Bina Patel regarding "Teen Dating Violence Conference on October 26, 9-2:30 p.m."; from Hermy Almonte regarding "Donate Life High School Presentations"; from Elisha Feliciano regarding "Student Board Member Project: One Love"; from Luan Truong regarding "Haiku Poetry Slam/Thank You for Allowing the Fourth Graders to Present"; from Donna McBride regarding two issues of the Wilson Newsletter; from SLED regarding "SLED Annual Meeting, Job Opportunities and more"; from Maria Carvalho regarding Lincoln Newsletter; and from Stop Girl Bullying regarding "Call for Programs: 7th Annual Girl Bullying Conference - June 30-July 2, 2012, in Las Vegas."

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Minutes

Elisha Feliciano updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: The week of October 8-12 was College and Career Week at San Leandro High. There were various presentations for parents and students including online college application assistance, career and jobs in the fields of automotive, business and entrepreneurship for example, options for after high school, and understanding the community college, CSU & UC systems. Students and parents can also receive assistance by going to the College, Career & Parent Center, located at the newly renovated Career & Technical Education Building. On October 15 approximately 40 students donated blood at the high school's first American Red Cross Blood Drive of the year The Homecoming Game against Hayward High was last week; unfortunately we didn't win. Because the game was at Chabot College, the school was not allowed to have floats; however, students were able to parade around the field Sprit Week is this week - October 15-19. The overall theme is "Decades". Seniors representing the "Greeks"; Juniors- the "Renaissance"; and Sophomores the"Sixties". This is the second year that teachers are involved and do their own skit and dance and have a mural display. In addition, each day has a designated theme and students dress up depicting that theme: Monday: Sports Day Tuesday: Twin Day Wednesday: Classy Fancy Day Thursday: Rodeo Day Friday: Homecoming Rally, followed by the Homecoming Dance "Blast from the Past" at the high school, where the results of the Homecoming Court winners will be announced

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Minutes

There were no union representative reports.

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Minutes

Superintendent Cindy Cathey provided the following report: As a District in Program Improvement Year 3 Corrective Action, we will be participating in a set of school monitoring visits throughout the school year. Tomorrow staff will be visiting John Muir Middle School, completing the first round of DAIT visits On Monday, October 8, she had the opportunity to speak to the Alameda County Board of Supervisors Health Subcommittee in support of their decision to provide $105K of funding annually for three years as a part of their effort to support the mental and behavioral health needs of our students. In particular, this would be in support of a staff person to coordinate our School based health center. If we don't get the health center, then the funds will be used to support the social and emotional needs of our students and families, adding that either way it is a "Win Win" situation for the District Assistant Superintendent Debbie Wong and she attended the "Abilities Awareness Faire" at Madison Elementary School on October 11, where students learn about disabilities through simulated experiences by completing an everyday task without the use of something that many of us take for granted such as the ability to use your hands, walk or speaking On Thursday, October 18, all the school sites and District Office will be participating in a statewide earthquake drill, Great California Shakeout, at 10:18 a.m. or as close to 10:18 a.m. as possible.

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Minutes

Trustee Sullivan reported that the Curriculum Committee met on October 11, 2012, and discussed the supplemental adoption for Safe Schools Curriculum: "Let's Get Real" for grade 7; and "Straightlaced" for Grade 9. Both of these adoptions are being brought forward tonight for Board consideration. Also, Assistant Superintendent Debbie Wong spoke about the DAIT Monitoring report.

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Minutes

Trustee Sullivan reported that the Policy Committee met on October 11, 2012, and discussed the revision to Board Policy and Administrative Regulations 6142.7 Physical Education, and revision to Board Policy, Administrative Regulation, and Exhibits 5131.8, Conduct/Bullying or Cyberbullying and the Annual Student Use of Technology Agreement. With respect to Trustee Prola's question regarding technology and social media, Trustee Sullivan referred to Administrative Regulation 4040(a) Employee Use of Technology, and read item #3 under User Obligations and Responsibilities: "Employees shall not access, post, submit, publish or display harmful or inappropriate matter that is threatening, obscene, disruptive or sexually explicit, or that could be construed as harassment or disparagement of others based on their race/ethnicity,national origin, gender, sexual orientation, age, disability, religion or political and cultural beliefs." Future topics include Intradistrict enrollment, lice, and behavioral health. The next meeting will be November 27.

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Minutes

Trustee Almonte reported that the Eden Area Regional Occupational Program Governing Board met on October 11, 2012, and approved the minutes of the Regular Governing Board meeting on September 6, 2012, Bill Warrants, Personnel Action items, Quarterly Report on Williams Act Complaints and Resolutions, Annual Independent Auditor's Report for the Year ending June 30, 2012, and Resolution 416: School Safety Month and Red Ribbon Week.

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Minutes

The following items were pulled from the Consent Calendar: 13e - Revision of Board Policy and Administrative Regulations 6142.7 - Physical Education (James) 14a - Intra-Budget Transfers and Revisions (James) With those exceptions, the Consent Calendar was approved as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Not Present Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on October 2, 2012.

Attachments

• October 2, 2012, Minutes PDF · 176.7 KB ViewOpen October 2, 2012, MinutesDownload October 2, 2012, Minutes

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Attachments

• Certificated Personnel Report PDF · 80.3 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 14.3 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

No Impact to General Fund; $14,200 from PTA to Roosevelt School's Donation Fund

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement between San Leandro Unified School District and Help Everyone Reach One, Inc. (HERO, Inc.) for Organized Physical Activities at Roosevelt Elementary School for the 2012-2013 School Year

Background Information

Roosevelt Elementary School has contracted with HERO, Inc. for the 2012-2013 school year to provide 25 hours a week of organized physical activities and development of a leadership/mentoring program serving K-5 students. This prioritized need was based on a parent and teacher needs assessment to provide recess and lunch time physical activities and increase student participation while decreasing behavioral issues on the year. Roosevelt does not qualify for the PlayWorks program that Title I schools do thus they want to contract with this organization. This will be the second year utilizing the HERO program. The HERO, Inc. contract will be funded by the PTA through the school's donation account.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Hero Contract Roos. PDF · 91.9 KB ViewOpen Hero Contract Roos.Download Hero Contract Roos.

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Fiscal Impact

No impact to the General Fund; Pilot program at no cost to the District.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between San Leandro Unified School District and YMCA of the East Bay for a Pilot Youth Development Program for San Leandro High School for the 2012-2013 School Year at no cost to the District.

Background Information

YMCA of the East Bay would like to partner with San Leandro High School to provide a youth development program at no cost to the District, aimed to focus on healthy living for social responsibility through a program entititled Friends Participate in Democracy-Youth and Government. This will be a pilot program implemented in an after school club setting. Students will learn how to lead, become an independent thinker, understand how the government works, learn parliamentary procedures and how to debate, and learn how to seek social change. Some of the activities include mock role play as elected officials, judges, lawyers, lobbyists and media professionals in a 5-day conference in Sacramento in February. Students will fund raise for this trip. The attached MOU outlines the partnership. In the spring, the school and YMCA of the East Bay will assess the future viability of the program.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• YMCA-SLHS PDF · 26.7 KB ViewOpen YMCA-SLHSDownload YMCA-SLHS

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Fiscal Impact

General Fund Curriculum Development Budget: $99/set; Total cost: $792.00 for 8 sets

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approval of the Middle School Supplemental Safe Schools Curriculum: "Let's Get Real" DVD and Curriculum Guide from The Respect For All Project

Board Committee

Board Curriculum Committee met on October 11, 2012

Policy / Code

Board Policy 6141: Curriculum Development, Implementation and Evaluation Board Policy 5131.8: Bullying or Cyberbullying

Background Information

During the 2011-12 school year, the District Safe Schools Committee reviewed and piloted supplemental resources in order to update the middle school safe school curriculum. The committee is recommending the adoption of "Let's Get Real" film and curriculum guide as supplemental to the core safe schools curriculum. The film and curriculum guide were written for middle schools by The Respect For All Project (2004) and tackles the educational need to address name-calling and bullying of all kinds. This film and guide reflect some of the best thinking of educators, child-health advocates, and violence prevention experts from around the country. This supplemental curriculum can aid us in addressing our Board Policy on Bullying/Cyberbullying and taking steps towards a safe school environment for all students. The film and curriculum utilize youth voices and tackle a wide variety of personal experiences about name-calling and bullying. The guide encourages honest dialogue and developing empathy as crucial steps towards a finding solutions to issues. The curriculum is designed to set the stage for honest dialogue, using think-pair-share format for discussion, viewing the film, and follow-up activities to internalize the lessons. The film is 35 minutes long and there are 8 chapters with the following objectives: Chapter 1 - Explore why students who have been bullied may question their own identity or feel that reporting bullying to an adult is "snitching" Chapter 2 - Discuss rumors, gossip, cyberbullying, and how girls and boys bully in different ways Chapter 3 - Explore bullying for different groups, such as by race Chapter 4 - Discuss ways that students bully others Chapter 5 - Discuss sexual harassment Chapter 6 - Explore how and why students use anti-gay slurs Chapter 7 - Discuss bullying based on dress, appearance Chapter 8 - Discuss what it means to be an ally, how to be an ally, and why be an ally Several teachers have been trained on utilizing this curriculum and will be able to train other teachers in using the film and curriculum. Attached is the table of contents and introduction to the guide.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Let's Get Real PDF · 503.3 KB ViewOpen Let's Get RealDownload Let's Get Real

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Fiscal Impact

General Fund Curriculum Development Budget: $125 per set; $625 for 5 sets; Groundspark "Straightlaced" Curriculum Training will be approximately $1,000 Total: $1,625

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Adoption of High School Supplemental Safe Schools Curriculum "Straightlaced" DVD and Curriculum Guide From The Respect For All Project

Board Committee

Board Curriculum Committee met on October 11, 2012

Policy / Code

Board Policy 6141: Curriculum Development, Implementation and Evaluation Board Policy 5131.8 Bullying and Cyberbullying

Background Information

During the 2011-12 school year, the District Safe Schools Committee reviewed and piloted a supplemental resource entitled "Straightlaced" in order to update the high school safe school curriculum. The committee is recommending the adoption of "Straightlaced: How Gender's Got Us All Tied Up" (2011) written and produced by The Respect For All Project as supplemental to the core safe school curriculum in Grade 9. The film and curriculum guide address the "many ways that gender messages shape young people's daily decisions and the toll that deeply held stereotypes and rigid gender expectations have on all our lives". The film is 68 minutes long with 12 chapters that share the perspectives from 50 high school students from a variety of communities dealing with bullying and harassment related the following areas: Appearance Body image Dating and relationships Sexual pressures Academics and school Family expectations Gender roles and stereotypes Meanings of masculinity and femininity Identity questions Gender, race and culture Gay, lesbian bisexual and transgender experiences Homophobia Media messages Career choices School and community safety Being an ally The curriculum guide is designed to facilitate honest and relevant discussions and provide activities to extend and deepen the discussion. The key theme tackles gender pressures and expectations across cultures and these are expressed differently in different contexts. Young people's experiences of gender are connected to their experiences of race, class, culture, sexual orientation, nationality, religion, language and disability. This supplemental curriculum will be another step in addressing our Board Policy on Bullying/Cyberbullying and creating a safe school environment for all students. Training will be needed for teachers. Attached is the table of contents and introduction to the curriculum.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Straighlaced PDF · 660.2 KB ViewOpen StraighlacedDownload Straighlaced

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To

Cindy M. Cathey, Superintendent

Minutes

Trustee James asked for clarification regarding how a high school student can be exempted from physical education course of study when students are participating in interscholastic athletic programs. Assistant Superintendent Debbie Wong explained that the current Board policy does not address with specificity how that can occur, stating that in this case any student who participates in one after school sports program can be exempted from a physical education class, even if that student did not pass the physical fitness test given each year. The District would like to provide additional specificity and add to this exemption language by stating: "Students who pass the Physical Fitness Test (PFT) in grade 9 and participate in at least three seasons in total of sports in grades, 10, 11, and/or 12 may be exempted from physical education." It was also noted that with regards to meeting state requirements, this is a local decision and the request for this revision came from the high school. Responding to Trustee Prola's suggestion that when a student meets the criteria and is exempted from PE, there is some way of indicating this on the transcript along with the policy number referenced. Assistant Superintendent Wong said that she would look into how that could be done.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Not Present Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Revision to Board Policy and Administrative Regulations 6142.7 - Physical Education

Board Committee

Board Policy Committee met on October 11, 2012

Policy / Code

Board Policy and Administrative Regulations 6142.7 Physical Education

Background Information

The current Board Policy on Physical Education does not address with specificity how a high school student can be exempted from physical education course of study when students are participating in interscholastic athletic programs. The current language states that a student "may be exempted if he/she is engaged in a regular school sponsored interscholastic athletic program carried on wholly or partially after regular school hours". In this case, any student who participates in one after school sports program and wants to be exempted from a physical education class can be, even if that student did not pass the physical fitness test given each year. The District would like to provide additional specificity and add to this exemption language by stating: "Students who pass the Physical Fitness Test (PFT) in grade 9 and participate in at least three seasons in total of sports in grades 10, 11, and/or 12 may be exempted from physical education". In this way, we are ensuring our students are physically fit by the passage of the PFT as well as continue physical activity through interscholastic sports before they can be excused from Physical Education.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• PE 6142.7 Revised PDF · 91.9 KB ViewOpen PE 6142.7 RevisedDownload PE 6142.7 Revised

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Revision to Board Policy and Administrative Regulation and Exhibits 5131.8 - Conduct: Bullying or Cyberbullying

Board Committee

Board Policy Committee met on October 11, 2012

Policy / Code

Board Policy 5131.8 Conduct: Bullying and Cyberbulling

Background Information

The current Board Policy 5131.8: Bullying/Cyberbullying was approved on October 4, 2011. The information was obtained from a review of policies from surrounding districts as well as the model sample that was provided by the California School Boards Association. Since that time, California legislators made several changes to the policy which went into effect July 1, 2012 requiring that our policy be revised. The specific language was added requiring that districts explicitly define bullying, include Education Code related to prevention, intervention, reporting document, and complaint procedures. The reporting form has also been reformatted to assist in the flow of the investigation and outcomes. In addition, we are required to have a Bullying Appeals process and clarification of the parent notification. This was reviewed by attorney Dora Dome who is conducting our anti-bullying training and validated that it meets all required elements. The sections in bold print in the policy are the mandated new language.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• BP AR Ex 5131.8 PDF · 201.5 KB ViewOpen BP AR Ex 5131.8Download BP AR Ex 5131.8
• Appeal Form-Exh. PDF · 83.1 KB ViewOpen Appeal Form-Exh.Download Appeal Form-Exh.
• Report Form-Exh PDF · 106.1 KB ViewOpen Report Form-ExhDownload Report Form-Exh

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Fiscal Impact

$8,870 from the District Hourly Intervention Budget Carryover

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement between San Leandro Unified School District and Certica Solutions for CALPADS Certification Support from November 2012 through November 2013 School Year

Policy / Code

N/A

Background Information

During the last school year, the District implemented the use of Certica Solutions in order to ensure our CALPADS data is accurate and complete as well as meet our compliance deadlines. It was found to be an essential process in ensuring school site and department CALPADS data is entered correctly and on time. Both site office staff have come to rely on daily reminders to update information and we have become much more efficient and accurate correcting CALPADS errors. For 2012-2013 school year, the District is again seeking to renew the contract agreement with Certica Solutions for Certify, which is Certica's hosted data certification service. They have a proven track record to support districts like ours to organize an easier electronic process validating and monitoring our data daily. It provides performance management to help districts analyze, track and improve CALPADS reporting and ensure compliance. Certify capabilities include: ? Daily certification alerts to correct errors of which this proactive process has been proven to raise overall levels of data quality, shorten time spent validating and correcting data, and reduce the cost and stress of compliance reporting ? E-mail notifications personalized for the user with a summary of errors with a link to a secure data certification scorecard ? Data certification scorecard for every user which displays the data errors eliminating the need for staff to run separate error reports. This scorecard allows users to drill down and see details helping the user understand the corrections for next time (training tool) ? Library of rules to support ongoing accuracy ? Prescriptions that provide explanations about each rule and how to correct errors and enter data correctly ? Trend Reports to view the improvement in data over time and identify the schools which have the most improvement or least improvement ? Certify is completely secure What we will continue to gain from this service will be an on time and accurate CALPADS certification. Alameda County Office of Education, Berkeley USD and Dublin USD have also contracted with Certica Solutions.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Certical Solutions PDF · 157.3 KB ViewOpen Certical SolutionsDownload Certical Solutions

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve request for San Leandro High School to discard damaged textbooks.

Policy / Code

Board Policy 3270 Education Code 60500

Background Information

In accordance with Board Policy BP 3270, San Leandro High School seeks to dispose of damaged textbooks. (Refer to attached listing for specific information.)

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• SLHS Discards PDF · 21.0 KB ViewOpen SLHS DiscardsDownload SLHS Discards

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Minutes

Trustee James asked for clarification to a $8,000 transfer for a computer purchase for Andrew Gordon out of EIA funds. Assistant Superintendent Song Chin-Bendib explained that the $8,000 transfer represents a combined pot of money designated from EIA funds that all sites can draw from for computers (in this case), and that so far only $1,157 out of this fund has been spent. Mr. Gordon is listed as the EIA fund manager.

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Not Present Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for September 2012.

Attachments

• Intra-Budget Transfer PDF · 364.6 KB ViewOpen Intra-Budget TransferDownload Intra-Budget Transfer
• Intra-Budget Revision PDF · 1.8 MB ViewOpen Intra-Budget RevisionDownload Intra-Budget Revision

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #12-64 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #12-64 PDF · 64.1 KB ViewOpen Resolution #12-64Download Resolution #12-64

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 or Less Worksheet PDF · 12.0 KB ViewOpen Contracts $5,000 or Less WorksheetDownload Contracts $5,000 or Less Worksheet

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Fiscal Impact

The project will be funded by Measure B Local Bond funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Change Order #2, in the amount of $2,507, to the Construction Contract Agreement with BHM Construction, Inc. for Phase Two of the Career Technical Education Center.

Board Committee

This item went to the full Board as an information item in CS 10/5/12

Background Information

Renovations and upgrades to the San Leandro High School (SLHS) Career Technical Education (CTE) shops building were identified in the Measure B language. The renovations included structural upgrades, new roofing, lighting, and interior painting. With the receipt of three State matching funds grants the project has grown to include more comprehensive improvements including the exterior fa?ade. The 3 $1.5 million CTE pathway grants received from the State equal $4.5 million. The grants came with the requirement that the District match the awarded amount, dollar for dollar, with qualifying expenses. AEDIS Architectural and Planning was retained to design and prepare the construction documents for the project. The design for the project was completed in 2009 and included all work for the complete project. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. During the design period staff worked diligently with AEDIS Architectural and Planning and Harris & Associates to tailor the construction scope so the qualifying components of the project cost equal the grant award amount of $4.5 million plus the District?s match of $4.5 million for a minimum total of $9.0 million. The work was divided into two phases with the phase one construction performed by D.L. Falk at a cost of $5,002,571. Phase one was completed over the last two years and primarily focused on structural retrofit and shop interior improvements. Phase two, which covers interior improvements and the exterior fa?ade work, was completed during summer 2012. During phase one, an estimate was prepared on the remaining phase two work. The estimate indicated that there was insufficient work scope and hence qualifying expense in phase two to comply with the 50% commensurate grant match. AEDIS designed some additional scope such as a solar photovoltaic array, exterior canopy, exterior facade etc. and issued an Architect?s supplemental instructions (ASI) for inclusion in the phase 2 bid documents. On May 8, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, San Leandro High School (SLHS) Career Technical Education (CTE) Phase 2 Project. Three (3) bids were received for the project. The lowest responsive, responsible bid was $2,163,130, from BHM Construction Inc. However, after the bids were received and the final construction cost known, it was determined that the scope of work had more expenses than was needed to meet grant requirements. Staff reduced some non-grant essential scope to balance the qualifying expenses with the grant award amount through a value engineering process that was negotiated with the lowest bidder, BHM Construction. The agreed upon reduction and its associated deductive cost was presented as change order #1. This negative change order reduced the scope of work not required to meet grant requirements. On June 12, 2012, the Board of Education followed a two-step process to award the contract and change order #1 to BHM Construction, Inc.: Step one: Approved the Construction Contract, in the amount of $2,163,130, with BHM, Inc. for the San Leandro High School (SLHS) Career Technical Education (CTE) Phase 2 Project. Step two: Approved the deductive change order #1, in the amount of -$506,937, reducing the contract amount to $1,656,193. Budget Summary SLHS CTE Phase 2 Soft Cost Budget $3,320,519 Construction Hard Cost Budget Phase 1 $5,002,571 $6,745,850 Phase 2 $2,163,130 Change Order 1 -$ 506,937 $1,656,193 Construction Contingency $87,086 Project Contingency $22,713 Total Project Budget $10,089,082 Change Order #2 addresses a few items that were either added or deleted in order to create greater value, flexibility and functionality based on recommendations from architects, product manufacturers (i.e. paint manufacturer and plaster manufacturer) and staff, with the net change being $2,507. This is the final change order for to the Construction Contract Agreement with BHM Construction, Inc. for Phase Two of the Career Technical Education Center. Contract Summary Item Amount Running Total Percent Increase/Decrease Initial contract $2,163,130 $2,163,130 n/a Amendment 1 ($506,937) $1,656,193 Amendment 2 $2,507 $1,658,700

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Change Order #2 BHM, Inc. PDF · 50.5 KB ViewOpen Change Order #2 BHM, Inc.Download Change Order #2 BHM, Inc.

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Fiscal Impact

None but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2012-2013.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Assistant Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?. A formal template for contract services under $5,000 (non-construction related) has been implemented for the last two years. Staff has been working with the programmer of Accountability (construction software) to come up with an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. In addition, staff has provided a separate cover for items under $15,000 in the past. However, it is not an effective use of staff?s time to do this, especially when doing the extensive amount of construction work we have. Therefore, staff is proposing that the Board approve this new spreadsheet format bundling construction contract services under $15,000. The spreadsheet is titled ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request. Attached is the summary spreadsheet for all contracts $15,000 or less.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Bond $15,000 or Less Worksheet PDF · 8.4 KB ViewOpen Bond $15,000 or Less WorksheetDownload Bond $15,000 or Less Worksheet

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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To

Cindy M Cathy, Superindendent

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Not Present Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E03-11/12, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

From

Debbie Wong, Assistant Superintendent Ed. Services

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To

Cindy M Cathy, Superintendent

Actions

Motion - Motion made by Ron Carey and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Not Present Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approval of Recommendation from the Director of Student Support Services for termination of expulsion order for the following specified students whose current whereabouts are unknown, and who are at least eighteen years of age and have had four or more years to complete his/her high school education: E20-09/10 E12-09/10 E01-11/12 E08-10/11 E01-10/11 E12-10/11 E11-09/10

From

Debbie Wong, Assistant Superintendent Ed Services

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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To

Cindy M. Cathey, Superintendent

Minutes

The Board received for information the Williams Uniform Complaints (including Valenzuela Settlement requirements) Quarterly Report for the period July-September 2012. There were no complaints filed.

Quick Summary / Staff Recommendation

Receive for information the Williams Uniform Complaints (including Valenzuela Settlement requirements) Quarterly Report for the period July-September 2012.

Policy / Code

California Education Code Section 35186

Background Information

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period July-September, 2012, the District did not have any complaints.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Williams Qtrly July-Sept 2012 PDF · 36.0 KB ViewOpen Williams Qtrly July-Sept 2012Download Williams Qtrly July-Sept 2012

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Minutes

Regular Board Meeting - November 6, 2012 Special Board Meeting - November 13, 2012 (District Office) Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Regular Board Meeting - November 6, 2012 Tentative Board Meeting/Work Session - November 13, 2012 (District Office) Regular Board Meeting - December 4, 2012 Special Board Meeting - December 11, 2012 (District Office) Regular Board Meeting - December 18, 2012 (if needed) Regular Board Meeting - January 15, 2013 Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 9:07 p.m.

Actions

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Not Present Morgan Mack-Rose .

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