Regular Board Meeting

Quick Summary / Staff Recommendation

Property: 13666 E. 14th Street, San Leandro, California Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP Negotiating Parties: Potential party for negotiated purchase is Girls, Inc. Under Negotiation: Price and terms of payment for potential purchase.

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Quick Summary / Staff Recommendation

Pursuant to Government Code Section 54954 et seq. and 54956.95. Personal injury claim filed by Anastacia Fialho against San Leandro Unified School District

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Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the Regular Board meeting agenda for January 15, 2013. Trustee Carey was absent.

Actions

Motion - Motion made by Lance James and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for January 15, 2013.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

San Leandro High School proudly shared their award winning community service learning activities and projects during the Season of Service, Period of Peace which runs from Dr. Martin Luther King, Jr. Day through Cesar Chavez Day March 30. San Leandro High School teachers Jill Synott, and Phil Hargrave, and San Leandro High School student Valencia Clark, President of the Student Peace Council for Season of Service, shared their inspiring and creative thinking as they launch this year's Season of Service, Period of Peace. Highlights included: Season of Service Period of Peace began in 2006 with twenty-four students from the San Leandro Academy for Multimedia (SLAM) participating in a "Fast for Non-Violence." This year, approximately 1500 students from such groups as SLAM, AVID Program, After School Program, Academies, sports teams, Special Education, and various school departments will be participating in this 10-week campaign to create campus climate that values non-violence Activities will be happening simultaneously at the FTK Campus and the San Leandro High School main campus At the conclusion, there will be two all-school assemblies celebrating the students and all the work they have done For the past two years San Leandro High School has won awards, specifically noting that last year, SLAM was honored with the "Promising Practices Award" from the Character Ed partnership Mr. Hargrave provided a video of last year's presentation highlighting how the various service groups demonstrated peace, along with one of the student projects from SLAM on cyber-bullying. Following the video, Ms. Synott said that this year's theme focuses on personal responsibility and what it means to be an ally to your peers, and helping to create a safe place for all kids on campus. Upcoming projects for this year include: The Black Student Union (BSU) will be holding an all-school poetry contest Club Rainbow will be conducting classroom visits to educate students about gender diversity, and gender bullying. They will also be hosting a screening of "Straightlaced" in the AEC on February 1 DECA will be targeting cyber-bullying Boys Basketball is teaming up with the severely disabled Special Ed. students regarding being an ally to your peers The English classes will be working together to help bridge the gap between the SLHS and FTK campuses AVID is creating anonymous bullying tip-box on the FTK campus SLAM is participating in the SLAM Fast for Nonviolence San Leandro High School student Valencia Clark shared her thoughts and experience, adding that she is very excited about this year and invited the Board to participate and attend the assemblies. The Board thanked the high school staff for this very touching and informative presentation and for guiding the students. A copy of this year's schedule will be sent to the Board.

Quick Summary / Staff Recommendation

San Leandro High School is proud to share their award winning community service learning activities and projects during the Season of Service, Period of Peace from the end of January through Cesar Chavez Day March 30th. Jill Synott, SLHS teacher, and other staff and students will share their inspiring and creative thinking as they launch this year's Season of Service, Period of Peace.

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Minutes

Terri Montgomery, Principal, from Vavrinek, Trine, Day and Co, LLP, District's independent auditor, presented the audit report related to the District financial statement for the year ending June 30, 2012 (2011-2012). The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance. Ms. Montgomery reported that that District received one significant deficiency with the finding related to the Associated Student Body (ASB). Responding to the ASB finding, Assistant Superintendent Song Chin-Bendib noted that the site office managers and ASB staff members were sent to workshop in November 2012, and the district will also continue to monitor the sites with periodic site visits to review student body activities and to tighten and strengthen the internal controls surrounding the student body funds. In addition, Ms. Montgomery will be giving a presentation on January 18, 2013, for Principals, Office Managers and other staff who are directly involved with Donations and ASB funds. Following up on a comment made by Trustee Katz-Lacabe that findings related to ASB funds are a frequent area of work needed, not only in our District, but other districts, Ms. Montgomery said that out of approximately 250 school district audits their firm does a year, about 80% have an ASB finding, adding that for the first year they audit a district, it is very rare that that is the only finding, commending the District for receiving only this one. In addition, Vavrinek, Trine, Day and Co, LLP, shared with the Board the Performance Audit on the Measure B and Measure M Bond funds. A Performance Audit requires the independent auditors to randomly select the sample of expenditures using a statistical methodology that provides high accuracy and a wide range of transactions. The Performance Audit will be presented to the Citizens Bond Oversight Committee (CBOC) on February 13, 2013. It was noted that two corrections were made on the Measure M and Measure B financial audits, adding that they have been fixed and a revised copy will be distributed to the Board, District Office staff, and the Citizens Bond Oversight Committee (CBOC). Ms. Montgomery concluded that the District continues to have consecutive excellent audit reviews, with the performance audit on Measure B and M showing funds were expended only on the voter-approved Measure B and M projects, for the fourth year in a row. The Board thanked the audit firm for their service.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District Vavrinek, Trine, Day and Co, LLP, District's independent auditor, will present the audit report related to the District financial statement for the year ended June 30, 2012 (2011-2012). The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance. In addition, Vavrinek, Trine, Day and Co, LLP, will share with the Board the Performance Audit on the Measure B and Measure M Bond funds. The Performance Audit will be presented to the Citizens Bond Oversight Committee (CBOC) on February 13, 2013.

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

The cost of the audit is $33,600 from the General Fund and $6,100 from the Bond Fund. This cost is included in the approved District budget.

To

Cindy M. Cathey, Superintendent

Minutes

The Board approved acceptance of the Independent Audit Report for fiscal year 2011-2012 as prepared by Vavrinek, Trine, Day & Co., LLP. Trustee Carey was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Accept the Independent Audit Report for fiscal year 2011-2012 as prepared by Vavrinek, Trine, Day & Co, LLP.

Board Committee

Finance Committee meeting: December 3, 2012

Policy / Code

Office of Management & Budget (OMB) Circular A-133

Background Information

Vavrinek, Trine, Day & Co, LLP, (VTD) has performed a detailed audit of the District?s financial records on all funds for the 2011-2012 fiscal year. VTD will be presenting their audit findings and recommendations. Additionally, VTD will share with the Board the Performance Audit conducted by the auditors on Measure B and M Bond funds. A Performance Audit requires the independent auditors to randomly select the sample of expenditures using a statistical methodology that provides high accuracy and a wide range of transactions. VTD audited the District?s 2011-2012 financial records in accordance with the new Performance Audit standards and will share with the Board the Performance Audit conducted. The Performance Bond audit will be presented to the Citizens Bond Oversight Committee (CBOC) on February 13, 2013. The District continues to have consecutive excellent audit reviews, with the performance audit on Measure B and M showing funds were expended only on the voter-approved Measure B and M projects, for the fourth year in a row.

From

Sing Chin-Bendib, Assistant Superintendent, Business and Operations

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Minutes

As a partner in education, the Eden Area Regional Occupational Program (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2011-2012 school year 1,500 of our high school students were enrolled in ROP programs?both at the Lincoln and SLHS campuses as well as at the ROP Center in Hayward. ROP?s focus on college and career readiness has given many San Leandro students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses and pathways. In addition, Eden Area ROP functions as the District's career technical education advisory committee for each pathway to develop recommendations on the program. The Board of Education must annually approve Eden Area ROP as the provider of this function. Dr. Irene Fujii, Superintendent of Eden Area ROP, reviewed the 2011-2012 data, program, student highlights and the work ahead. The Board received for information the Eden Area Regional Occupational Program Annual Report. The Board was happy that the District is part of this program and thanked Dr. Fujii for the presentation and for what ROP offers our students. Trustee Rosato asked that copies of the written slides of the presentation be sent to the Board.

Quick Summary / Staff Recommendation

As a partner in education, the Eden Area Regional Occupational Program (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2011-2012 school year, our high school students were enrolled in ROP programs?both at the Lincoln and SLHS campuses as well as at the ROP Center in Hayward. ROP?s focus of college and career readiness has given many San Leandro students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses and pathways. In addition, Eden Area ROP functions as the District's career technical education advisory committee for each pathway to develop recommendations on the program. Dr. Irene Fujii, Superintendent of Eden Area ROP, will review the 2011-2012 data, program and student highlights and the work ahead. The Board will receive for information the Eden Area Regional Occupational Program Annual Report. Dr. Irene Fujii, Superintendent of Eden Area ROP, will review the 2011-2012 data, program and student highlights and the work ahead.

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To

Cindy M. Cathey, Superintendent

Minutes

The Board approved Eden Area ROP to serve as the District's liaison as the career technical education advisory committee, which must be done annually. Trustee Carey was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve Eden Area ROP to serve as the District's liaison as the career technical education advisory committee.

Background Information

Eden Area Regional Occupational Program (ROP)provides the District with industry standard career technical education pathways for a number of years. Eden Area ROP organizes and facilitates District personnel to serve on the career technical education advisory committee to develop recommendations on the program in each career technical pathway. The District's Board of Education must annually approve Eden Area ROP as the provider of this function.

From

Debbie Wong, Assistant Superintendent, Educational Services

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Minutes

Assistant Superintendent of Business and Operations, Song Chin-Bendib; John Dominguez, Interim Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates; DLM Architecture, SIM Architects, and Van Pelt Construction Services provided a facilities and construction presentation to the Board on the Measure M Exterior Athletic Design and Construction Documents for Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools. It was explained that the original scope, as approved by the Board, was to repair the playground equipment. However, with additional savings from bond projects, and discovering that the cost differential between repairing and replacement is minimal, staff requested the architects develop two options for bids: Option A: Repairing playground equipment, and Option B: Replacing playground equipment It was noted that staff was recommending approval of Option B as the marginal cost increase between repairing and replacing equipment is due to the high cost of having to custom fabricate some equipment items which were impossible to replace. Additionally, replacement equipment will last 15 years vs. 5 years for repaired equipment, which is a much better investment. The presentation was followed by a conference item to discuss and consider approval of staff's recommendation and the corresponding construction documents.

Quick Summary / Staff Recommendation

Goal #5: Ensure Safe and Well Maintained Facilities Assistant Superintendent of Business and Operations, Song Chin-Bendib; John Dominguez, Interim Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates; DLM Architecture, SIM Architects, and Van Pelt Construction Services will provide a facilities and construction presentation to the Board on the Measure M Exterior Athletic Design and Construction Documents for Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools. The presentation will be followed by a conference item to discuss and consider approval of the construction documents.

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

Cost of replacement is estimated to be only $77,500 more than the cost of repair, and is funded through Measure M.

To

Cindy M. Cathey, Superintendent

Minutes

The Board approved Option B, replacement of playground equipment, and the Construction Documents for submittal to the Division of the State Architect (DSA), for the Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools Athletic Exteriors, funded through Measure M. Trustee Carey was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve Option B. Replacement of Playground Equipment, and the Construction Documents for submittal to the Division of the State Architect (DSA), for the Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools Athletic Exteriors, funded through Measure M.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including the renovation of the Pacific Sports Complex and Burrell Field, renovation of the San Leandro High School Swim Center, a new track and field at John Muir Middle School and various other projects at all school sites throughout the District. In order to design facilities that will best serve the needs of our students, schools and the community, the District used the same successful Conceptual Design Team process that was used for the Measure B Bond Program. Three Conceptual Design Teams were formed: Pacific Sports Complex and Burrell Field San Leandro High School Swim Center, Track and Field Elementary and Middle Schools Athletic Exteriors The Conceptual Design Teams for the Elementary and Middle Schools Athletic Exteriors held their three meetings: October 25, November 9, and November 29, 2011. During the first meeting members were introduced to one another, meeting norms were established, and an overview of the architectural design process and the role of the Conceptual Design Team were provided. After a review of each site, stakeholders from each school identified all the current uses, expressed potential uses they would like to see at the site, asked questions, and voiced concerns and needs. The architects incorporated the feedback and suggestions, and at least one schematic review design meeting was held at each site. The schematic designs were presented to the Board of Education and approved on July 17, 2012. The architects have taken the approved schematic designs and further refined them based on additional meetings with the sites in order to develop the Construction Documents for submittal to the Division of the State Architect (DSA) for review and approval. The original scope as approved by the Board is to repair the playground equipment. However, with additional savings from bond projects, and discovering that the cost differential between repairing and replacement is minimal, staff requested the architects to develop two options for bids: A) repairing playground equipment, and B) replacing playground equipment. The marginal cost increase between repairing and replacing playground equipment is due to the high cost of having to custom fabricate some equipment items which were impossible to replace. Additionally, replacement equipment will last 15 years vs. 5 years for repaired equipment, which is a much better investment. Staff is recommending approval of Option B, and approval of the corresponding Construction Documents for the Elementary Schools Athletic Exteriors.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

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Minutes

Student Board Member Elisha Feliciano provided the Board with an update on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: Track season has begun. The athletes are anticipating the completion of the new track and field Following the tragedy in Connecticut early this year, students became concerned about the procedures that the District has in place should something like this happen About a week ago, one of the high school's students, Tyronta Mickens, was shot and killed, stating that in his honor, a large piece of paper was placed in the cafeteria where students came and wrote their sentiments regarding him. Upcoming events for this week include: Finals week began yesterday, stating that students are taking advantage of the library services and tutors "Season of Service" begins on Tuesday, January 22, reminding the Board of the project she introduced, "One Love". She thanked those Trustees who have participated, adding that there is still time to send in your letters This weekend the Business Academy will be attending a NORCAL competition On February 1, Club Rainbow will be featuring a screening of "Straightlaced in the Arts Education Center regarding gender stereotypes. The community is welcome.

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Minutes

There were no union representative reports.

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Minutes

Superintendent Cathey acknowledged the Keep Music Rockin Foundation, and students in the San Leandro High School Jazz Band for submitting a video request to Carlos Santana inviting him to visit the high school and meet with them. Later the students were invited to join him for a jam session. The Superintendent provided a brief summary of the School Services of California (SSC) workshop on the Governor's Proposed Budget which was attended by Assistant Superintendent Song Chin-Bendib, Trustee James, and her today, reporting that normally you come away with an understanding of the impact of the budget to the District; however, that was not the case as the "weighted formula", now called the Local Controlled Funding Formula (LCFF) is unknown at this time. SSC is working really hard to figure out what it means for districts. On the positive side, she said this is the first time in five years that funding is going up, noting that the process has just begun. Hopefully there will be some clarity when the May Revise comes out. The Superintendent added that Assistant Superintendent Chin-Bendib will be providing a detailed presentation on the budget at the January 29, 2013, Board meeting. The Superintendent attended the City Council work session last night where they discussed fee structures for the use of the fields by the City, by residents and by non-residents. They also had a preliminary discussion about Burrell Field and the Pacific Sports Complex, noting that limited funds is an issue. Staff will come back to the Board with some options, and next steps. The Superintendent reminded the new Board members of the New Board Orientation tomorrow with Educational Services from 5:30-7:00 p.m. at the District Office. Following the Superintendent's report, Trustee Katz-Lacabe asked that information regarding the death of the San Leandro High School student be included in the next Confidentially Speaking.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on January 9, 2013, and discussed many items that are on the agenda tonight for Board consideration, notably, the renewal of the contract with School Site Solutions, Inc. to continue to provide temporary support for Bond projects, Notice of Completion for Trinet Construction at Lincoln High School, and on-going contracts for the work at the elementary schools and Burrell Field.

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Minutes

The Board approved the Consent Items. Trustee Carey was absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Special Board meeting held on November 13, 2012.

Attachments

• November 13, 2012, Minutes PDF · 175.9 KB ViewOpen November 13, 2012, MinutesDownload November 13, 2012, Minutes

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Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on December 4, 2012.

Attachments

• December 4, 2012, Minutes PDF · 176.1 KB ViewOpen December 4, 2012, MinutesDownload December 4, 2012, Minutes

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Quick Summary / Staff Recommendation

Approve the minutes of the Special Board meeting held on December 11, 2012.

Attachments

• December 11, 2012, Special Board Meeting Minutes PDF · 153.6 KB ViewOpen December 11, 2012, Special Board Meeting MinutesDownload December 11, 2012, Special Board Meeting Minutes

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To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #13-01 - Signature Card - Board Members

Board Committee

Non Applicable

Policy / Code

Education Code Section 42632 and 42633

Background Information

Pursuant to Education Code Section 42632, each order drawn on the funds of a school district shall be signed by a least a majority of the members of the Governing Board of the district, or by a person or persons authorized by the Governing Board to sign order in its name. ?The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633. ? This Resolution supersedes all previous resolutions representing signatures of the Governing Board, and declares said prior resolution null and void.?

From

Cindy Cathey, Superintendent

Attachments

• Resolution#13-01 Signature Card-Board Members PDF · 50.0 KB ViewOpen Resolution#13-01 Signature Card-Board MembersDownload Resolution#13-01 Signature Card-Board Members

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To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #13-02 Signature Card - Authorized Agents on Payroll Warrants and Disbursements.

Board Committee

Non Applicable

Policy / Code

Education Code Sections 42632 and 42633

Background Information

Each year, pursuant to Education Code Section 42632, each order drawn on the funds of a school district shall be signed by at least a majority of the members of the Governing Board of the district, or by a person or persons authorized by the Governing Board to sign order on payroll warrants and disbursements in its name. The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633. This resolution supersedes all previous resolutions authorizing such signature(s) on behalf of the Governing Board, and declares said prior resolutions null and void.

From

Cindy Cathey, Superintendent

Attachments

• Resolution #13-02 - Signature Card Authorized Agents on Payroll Warrants and Disbursements PDF · 56.7 KB ViewOpen Resolution #13-02 - Signature Card Authorized Agents on Payroll Warrants and DisbursementsDownload Resolution #13-02 - Signature Card Authorized Agents on Payroll Warrants and Disbursements

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To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #13-03 Signature Card - Authorized Agents on Official Documents and Reports.

Board Committee

Non Applicable

Background Information

The San Leandro Unified School District occasionally must provide signature approval on certain official documents and reports, including local, State and Federal reports, such as Transportation, Attendance, and Class Size Reduction; and this resolution supersedes all previous resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void.

From

Cindy Cathey, Superintendent

Attachments

• Resolution #13-03 - Signature Card Authorized Agents on Official Documents & Reports PDF · 50.0 KB ViewOpen Resolution #13-03 - Signature Card Authorized Agents on Official Documents & ReportsDownload Resolution #13-03 - Signature Card Authorized Agents on Official Documents & Reports

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Attachments

• Certificated Personnel Report PDF · 74.7 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 15.6 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution No. 13-05 National No Name Calling Week, January 21-25, 2013

Policy / Code

Board Policy 5145.3 Non-Discrimination/Harassment Board Policy Bullying/Cyberbullying

Background Information

All schools in the San Leandro Unified School District are working diligently to ensure that every school and every classroom are free of all forms of bullying. National research and mental health organizations tell us that every year, students of all ages in schools across the nation encounter various forms of bullying such as physical bullying (hitting and/or punching), verbal bullying (teasing or name calling), emotional bullying (intimidation through gestures or social exclusion) or cyber bullying (sending insulting messages by phone or computer e-mail). Victims of bullying can suffer long term negative effects. Each year all schools receive information and curriculum resources to address this issue from the www.nonamecallingweek.org website. To solidify the District?s continued commitment to creating safe, respectful, and inclusive schools and classrooms, staff is recommending the Board of Education adopt a resolution in support of and to ensure the District?s schools? participation in ?National No Name Calling Week? (January 21-25, 2013) and promote anti-bullying messages and practices through this national event.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• No Name Calling Resolution PDF · 164.5 KB ViewOpen No Name Calling ResolutionDownload No Name Calling Resolution

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Fiscal Impact

None to the General Fund; $19,388 from the District's San Francisco Foundation Grant for Full Service Community Schools Planning Process

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Hatchuel, Tabernik & Associates, Inc. (HTA) for Development of the Planning Process and Facilitation for Full Service Community Schools for the 2012-2013 School Year

Background Information

For the past two years, with the assistance from Hatuchuel Tabernik & Associates, Inc. (HTA), the District was fortunate to receive two community schools planning grants from the San Francisco Foundation for $20,000 each year. The District seeks to contract again with HTA to work collaboratively with the District in continuing the planning and facilitating process to develop full service community schools beginning with San Leandro High School. The scope of work will begin from January through June 2013 and include: Plan and implement Full Service Community Schools process meetings Support and facilitate the SLHS pilot of Full Service Community Schools Work in collaboration with Alameda County public agencies to engage their participation and leverage their resources in Full Service Community Schools planning and sustainability Assist in the Full Service Community Schools Board Resolution Support the evaluation of ongoing efforts Prepare all progress reports and complete San Francisco Foundation reports One tangible future outcome will be to provide a school-based health center for the SLHS campus of which the community schools process will support and leverage resources and sustainability.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• HTA contract PDF · 55.0 KB ViewOpen HTA contractDownload HTA contract

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Fiscal Impact

$242,233.00- Special Education funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2012-2013 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2012-2013. Student # DOB Cost Location # 1 02/08/97 $200,575.00 North Valley Schools # 2 11/24/96 $21,624.00 Seneca Family of Agencies # 3 05/20/98 $20,034.00 Seneca Family of Agencies Total $242,233.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• North Valley Schools PDF · 275.2 KB ViewOpen North Valley SchoolsDownload North Valley Schools
• Seneca Family of Agencies PDF · 201.3 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies

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Quick Summary / Staff Recommendation

Ratify December payroll in the amount of $5,494,168.71.

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Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50208194 - 88-50218622 in the amount of $2,531,478.79

Attachments

• Bill Warrants PDF · 451.8 KB ViewOpen Bill WarrantsDownload Bill Warrants

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Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for December 2012.

Attachments

• Intra-Budget Transfers PDF · 172.0 KB ViewOpen Intra-Budget TransfersDownload Intra-Budget Transfers
• Intra-Budget Revisions PDF · 1.4 MB ViewOpen Intra-Budget RevisionsDownload Intra-Budget Revisions

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Fiscal Impact

The proposed contract for James Foster?s services will be $50 per hour for a total of $9,600 out of the General Fund budget (it is part of the budget; no additional cost). This contract will cover up through March 31, 2013.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve extension of the contract for Network Administrator, James Foster, to assist the District in administering and managing its data network through March 31, 2013.

Background Information

This contract is to extend James Foster?s (Jim) services in the Information Technology (IT) Department from January 2013 to end of March 2013. James Foster has assisted the IT Department of San Leandro Unified in maintaining our data network for the past 20 years. Under the terms of the current contract, Jim is assigned to work 8 hours a day, 2 days a week (totaling 16 hours per week). The details of contract stipulate Jim?s compensation at a rate of $50/hour, not to exceed $39,200 per year. In addition, either party has the option to terminate the contract with 30 day prior notice. These terms and rates have remained the same for the past 4 years. Initially Jim was planning to retire in June of 2012, but the District requested that he postpone his retirement until the District had a plan for the position. Thus, Jim agreed to postpone his retirement until December of 2012, and the Board approved his contract extension on June 5, 2012. On December 4, 2012, the Board approved a Network Technician position in lieu of contracting with Jim, and staff is in the process of filling the position. Filling the position takes longer than expected. Therefore, the District has requested Jim to further postpone his retirement until March 2013. This new contract extension moving forward will only be for the three additional months from January 2013 to end of March 2013. The total amount of the new extension will be $9,600 while maintaining the same hourly rate and hours per week. This will provide the District more time to fill his position and fulfill his responsibilities. It will be difficult, if not impossible, to find someone with Jim?s experience and expertise at the current rate of compensation. James Foster is an asset to the District IT Department. His experience in technology and history in the District has proven to be invaluable to the successful operations of the IT Department, with his 13 year knowledge of our District network and servers. Jim is also employed by Pleasanton Unified on a part time basis and we have benefited on more than one occasion from the experiences he has brought over from Pleasanton. Part of Jim?s responsibilities include, but are not limited to: maintaining the servers to ensure their proper operation, server rebuilds, updating staff accounts and access permissions, configuring/updating the VoIP system and any and all issues that cannot be resolved by the experience and knowledge of a level one computer technician. He is also a great backup person to have when the Information Technology Administrator is not available or to step in to assist the Technology Administrator wherever needed. The District Information Technology Department has not increased staffing since its inception 14 years ago. With the addition of the 9th Grade campus, the new labs at the Business Academy and the Arts & Education Center and the influx of additional computers throughout the District, the Information Technology Department certainly cannot afford to lose the staff it currently has.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Extension Contract - Network Administrator PDF · 107.1 KB ViewOpen Extension Contract - Network AdministratorDownload Extension Contract - Network Administrator

Link to this item

Fiscal Impact

$5,300 from San Leandro High School Library Donation Account

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the contact with Finishing Touches to repair the San Leandro High School Library tables

Background Information

Library tables at San Leandro High School have been vandalized over time and many were in very poor condition. In an effort to repair the tables, the school contacted the Maintenance and Operations Department to determine the best way to repair the tables. The Maintenance Department Manager determined that the tables could not be repaired in-house, by district staff. A cost estimate was obtained by the Maintenance Department from an outside vendor. The cost estimate to properly repair the tables was beyond the affordability of the school. In an effort to find the best deal to repair the tables, San Leandro High School staff sought other estimates. The high school contracted with Finishing Touches to complete the work during the Thanksgiving break. Upon completion of the work, the high school paid the vendor $5,300 from the school?s library donation account. The District?s procedures for hiring an outside contractor and the District?s contract approval process were not followed in this instance. At this time, staff is bringing the contract forward to the Board for approval (post completed work). The correct contract approval process has been reviewed with San Leandro High School staff and such an error should not reoccur.

From

Song Chin-Bendib, Assistant Superintendent of Business and Operations

Attachments

• Finishing Touches Invoice PDF · 43.3 KB ViewOpen Finishing Touches InvoiceDownload Finishing Touches Invoice
• Alvarez Scope of Work PDF · 39.5 KB ViewOpen Alvarez Scope of WorkDownload Alvarez Scope of Work

Link to this item

Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.

Board Committee

Board Committee: Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Contracts under $5,000 PDF · 10.9 KB ViewOpen Contracts under $5,000Download Contracts under $5,000

Link to this item

Fiscal Impact

Amount is not-to-exceed $132,000 per year plus reimbursement for out-of-pocket expenses for hotel and 50% of gasoline. The cost for 2012-13 would be prorated based on the number of work days.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve renewal of contract with School Site Solutions, Inc. to provide support for bond projects.

Background Information

The District has a contract with School Site Solutions, John Dominguez, to serve as the Interim Bond Director and provide support for Measure B and M bond projects. The contract started in September 2012 and has been extended until January 31, 2013, to give staff some time to present a long term plan. The current contract with Mr. Dominguez is at a rate of $85 per hour plus reimbursement for some out of pocket expenses. The existing contract cost is not-to-exceed $24,000 (plus estimated expenses) for a period of approximately three months at three-four days per week. Staff is requesting a long term contract with Mr. Dominguez until December 31, 2014. Mr. Dominguez is currently working 3 days per week and could be up to 4 days depending on needs. The same terms and conditions would be extended in the contract until end of 2014. The estimated cost is not-to-exceed $132,000 per year plus out-of-pocket expenses. Attached is the Consultant Agreement with School Site Solutions. The period covered by the renewal of the contract is February 1, 2013, through December 31, 2014, excluding holidays.

From

Song Chin-Bendib Assistant Superintendent, Business & Operations

Attachments

• Renewal Contract - School Site Solutions PDF · 244.2 KB ViewOpen Renewal Contract - School Site SolutionsDownload Renewal Contract - School Site Solutions

Link to this item

Fiscal Impact

The cost of architectural services is included in the approved Measure M project list from the November 2010 Facility General Obligation Bond Election.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #1, to the Architectural Services Agreement with DLM, Inc., in the amount of $22,904, to provide Athletic Oriented Site Improvements at Seven (7) Elementary School Sites.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

On March 1, 2011, the Board of Education approved DLM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond. On December 6, 2011, the Board of Education approved an agreement with DLM, Inc. in the amount of $446,500, which covers athletic-oriented site improvements at Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington Elementary Schools. Amendment #1 modifies the agreement to include requested additional civil survey services at seven elementary school sites, specifically partial topographic survey including features, locations and elevations. The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Amendment #1 to DLM, Inc. Agreement PDF · 107.3 KB ViewOpen Amendment #1 to DLM, Inc. AgreementDownload Amendment #1 to DLM, Inc. Agreement

Link to this item

Fiscal Impact

The project is funded by Measure B and Measure M Local Bond funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Final Change Order #3 to the Construction Contract, in the amount of $44,687, with Trinet Construction, Inc. for the Lincoln High School renovations, upgrades, site athletic improvements, portable large classroom project and additional fire alarm work.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

In 2006, renovations and upgrades to Lincoln High School were identified in the Measure B language and in 2007, the renovation project was created. In 2010, Measure M created a project for exterior athletic improvements. In 2011, the Board created a Measure B savings project for a multi-purpose large portable building to provide space for assemblies, inclement weather physical education activities, lunches, and other related indoor activities. In 2011, Jeffery Wong Architects was retained to design and prepare all of the design and construction documents for the three scopes of work. The design called for two contractors, one for the building fabrication and one for the site and other work. On February 28, 2012, the Board approved the piggyback purchase of a pre-approved 40? x 60? portable building from Enviroplex, Inc. On May 15, 2012, the District conducted a formal sealed bid opening process for the sitework project, per State of California Public Contract Code requirements. The site work project for Lincoln High School includes renovations, upgrades, site athletic improvements, and sitework for the 40? x 60? classroom. On June 5, 2012, the Board of Education approved the contract with the lowest responsive, responsible bidder, Trinet Construction, Inc. On August 7, 2012, the Board of Education approved Change Order #1 to Trinet in the amount of $14,687; and on November 6, 2012 the Board of Education approved Change Order #2 to Trinet in the amount of $15,235. Change Order #3, in the amount of $44,687 to Trinet and is required by Code. The existing fire alarm system was a stand-alone system, unmonitored by Sonitrol, but met code requirements and the needs of the District. The project was approved by DSA with the fire alarm as-is. During construction, DSA investigated further and determined that because the campus has expanded with added buildings, and fire alarm codes have changed, a campus wide, addressable, fully monitored fire alarm system is now code required. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $854,000 $854,000 0% CO #1 $14,687 $868,687 1.7% CO #2 $15,235 $883,922 3.5% CO #3 $44,687 928,609 8.7% Budget Summary Lincoln High Project Soft Cost Budget $499,114 Trinet Construction (Site) $928,609 Enviroplex (Building) $265,211 TBD (Exterior Doors) $42,000 Project Contingency $4,569 Total Project Budget $1,739,503

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Change Order #3 to Trinet Construction Contract PDF · 39.5 KB ViewOpen Change Order #3 to Trinet Construction ContractDownload Change Order #3 to Trinet Construction Contract

Link to this item

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Lincoln High School Portable Large Classroom Project.

Board Committee

Facilities and Technology Committee: January 9, 2013

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, Trinet Construction, Inc., has been performed and is now complete. The final construction contract amount is $928,609, which includes three change orders with a combined increase of $74,609 to the original contract amount. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on December 19, 2012. The project team included Jeffery E. Wong Architects (Architectural Design) and Harris & Associates (CM).

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Notice of Completion for Large Classroom Project PDF · 13.0 KB ViewOpen Notice of Completion for Large Classroom ProjectDownload Notice of Completion for Large Classroom Project

Link to this item

Fiscal Impact

Funded through Measure M and Measure B.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Change Order #2 to the Construction Contract with F&H Construction in the amount of $20,249 with F&H Construction for the San Leandro High School Swim Center, Fields, Grading and Drainage Projects.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code. On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. Seven (7) bids were received for the project. The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000. On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. On November 6, 2012, the Board of Education approved Change Order #1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill. Change Order #2, in the amount of $20,249, addresses field conditions to improve safety, or item modifications to increase value, flexibility and/or functionality. It incorporates credits and additions from the value engineering exercise that occurred after the bid/award phase. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $10,186,000 10,186,000 0% CO #1 $37,136 $10,223,136 0.36% CO #2 $20,249 10,243,385 0.56% Budget Summary SLHS Swim Center and Fields, Grading and Drainage Projects Soft Cost Budget (Site Costs, Planning, Construction Testing, Construction Inspection, Furniture, Fixtures & Equipment) $4,021,903 Hard Cost Budget Construction Construction Contingency (5%) $10,635,000 $10,186,000 $449,000 Project Contingency $230,407 Total Project Budget $14,887,310

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Change Order #2 to F&H Construction Contract PDF · 114.1 KB ViewOpen Change Order #2 to F&H Construction ContractDownload Change Order #2 to F&H Construction Contract

Link to this item

Fiscal Impact

The cost of construction services is included in the approved Measure B savings project list from the August 2012 and existing Measure M projects.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Construction Services Agreement, in the amount of $224,075, with Maggiora Bros. Drilling, Inc. for Irrigation Well Construction at San Leandro High School.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

On August 7, 2012, the Board of Education approved the creation and funding of the SLHS Irrigation Well Replacement scope from Measure B Savings. On December 6, 2012, the District received two bids for the demolition of the existing well and construction of a new well at SLHS, per Public Contract Code requirements. The low responsive, responsible bidder was Maggiora Bros Drilling, Inc., in the amount of $224,075. This agreement in the amount of $224,075 covers construction of the replacement irrigation well at San Leandro High School. The bids were over the engineer?s original anticipated cost for construction of $170,000. Bid climate, constrained occupied school site and well depth may have been contributing factors to the difference. The replacement irrigation well is required to avoid the continuing general fund costs of purchasing water from East Bay Municipal Utility District to irrigate fields, thus, there is long term savings to the General Fund. The capital cost short fall of $54,075 will be funded from available project contingency. The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B. Bid Summary Bidder Amount 1 Maggiora Bros Drilling, Inc. $224,075 2 NorCal Pump & Well, Inc. $225,072

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• SLHS Replacement Irrigation Well Construction Contract PDF · 231.2 KB ViewOpen SLHS Replacement Irrigation Well Construction ContractDownload SLHS Replacement Irrigation Well Construction Contract

Link to this item

Fiscal Impact

Portable buildings are paid by Measure B Bond Funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Agreement in the amount of $1,198,640 with American Modular Systems, Inc. for the Fabrication and Installation of a seven modular classrooms at Washington Elementary School.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

On July 10, 2012, the Board of Education reviewed and then on August 21, 2012, approved the Measure B Savings Projects, which included the Washington Elementary School Portable Classroom Replacement project in the budgeted amount of $2,300,000. On December 11, 2012, the Board approved a $750,000 increase to the project budget to bring the total project budget to $3,050,000. The $750,000 budget increase is to install modular classrooms instead of portable classrooms. Also on December 11, 2012 the Board granted authority to staff to negotiate and enter into a piggyback agreement up to $1,500,000 with AMS. The District is utilizing a State approved and established procurement and delivery method, commonly referred to as a ?piggyback contract?. For the purchase and installation of modular classroom buildings, this delivery method allows relatively rapid procurement, fabrication, delivery and installation of replacement classrooms at Washington Elementary School over the 2013 summer break, at a competitive price. The piggyback contracting method can be used to procure equipment and modular classroom buildings. An original awarding agency issues bid documents, advertises, and receives competitive bids. In those bid documents there is clause that allows follow-on awarding agencies across the state to, in effect, write a change order to the original contract and receive the same competitive pricing. In addition to knowing the pricing ahead of time, the other main advantage is that the original awarding agency has already satisfied all the bid advertising, notifications and other requirements of Public Contract Code. This saves time and allows factory fabrication to start earlier. In this case, there is a current competitively bid contract between American Modular Systems Inc. and the Biggs Unified School District (BUSD) High Performance Facilities Contract approved by BUSD on 2/16/12, and this is now available for the San Leandro Unified School District to use for the purchase and installation of the modular buildings. On February 16, 2012, the Board of Trustees of the BUSD approved awarding the High Performance Facilities Contract for new modular classroom buildings and site work. The agreement has been reviewed by the District?s legal counsel Orbach, Huff, & Suarez, LLP.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• AMS Piggyback contract PDF · 266.0 KB ViewOpen AMS Piggyback contractDownload AMS Piggyback contract

Link to this item

Fiscal Impact

The cost of construction services is included in the approved Measure B savings project list from the August 2012 and existing Measure M projects.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Construction Contract, in the amount of $89,000, with NEMA Construction for Backup Generator Project at Madison Elementary School.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

On August 7, 2012, the Board of Education approved the creation and funding of the Madison Elementary School Backup Generator Project from Measure B Savings. On January 7, 2013, the District received five bids for the installation of a backup generator at Madison Elementary School, per Public Contract Code requirements. The low responsive, responsible bidder was NEMA Construction, in the amount of $89,000. The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B. Bid Summary Bidder Amount 1 NEMA Construction $89,000 2 Ray?s Electric $225,072.00 3 Vandon Bros Electric, Inc. $129,600 4 Rodan Builders, Inc. $158,000 5 Redwood Engineering Construction $162,800

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Madison Generator Agreement PDF · 181.0 KB ViewOpen Madison Generator AgreementDownload Madison Generator Agreement

Link to this item

Fiscal Impact

The project will be funded by Measure M Local Bond funds. The lowest responsive bid amount is $82,694.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Transportation Contract with First Student, Inc. for the Extracurricular Transportation for SLHS Sports Teams Displaced by the SLUSD Pacific Sports Complex & Burrell Field and the SLHS Swim Center, Track and Field Projects.

Board Committee

Facilities and Technology Committee: January 9, 2013

Background Information

Two of the major marquee projects identified in the Measure M language are the SLUSD Pacific Sports Complex and Burrell Field, and the San Leandro High School Swim Center, Track and Field Project. Construction of these projects necessitates the displacement of the San Leandro High School (SLHS) sports teams. As directed by the Board of Education, staff researched transportation needs of students during the construction phase. On June 7, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for award of a contract for Furnishing Extracurricular Transportation for Groups of Students (Bid No. 13-15) for San Leandro Unified School District. Three (3) bids were received for the furnishing of extracurricular transportation for groups of students displaced by the project. Summary of Three Lowest Responsive Bids Bidder Total Cost Rank First Student $82,694 1 My Coyote Express $109,420 2 El Camino Charter $114,300 3 Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder First Student, Inc. to the Board of Trustees.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Extracurricular Transportation Bid Analysis PDF · 15.1 KB ViewOpen Extracurricular Transportation Bid AnalysisDownload Extracurricular Transportation Bid Analysis

Link to this item

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution No. 13-04 Acknowledging the State of California?s Applications Received Beyond Bond Authority Language

Board Committee

Facilities & Technology Committee: January 9, 2013

Background Information

The Office of Administrative Law approved emergency regulations on November 1, 2012, that will impact how the Office of Public School Construction (OPSC) process applications received after existing State bond authority is no longer available for New Construction and Modernization applications. These regulations establish a State Allocation Board (SAB) acknowledged list for projects that are received by OPSC after State bond authority is exhausted. The new list is called the ?Applications Received Beyond Bond Authority List." Applications placed on this list will only undergo an intake review to ensure all of the required documents have been submitted, but will not be fully processed by the OPSC nor presented to the SAB for approval. All New Construction and Modernization applications received on or after November 1, 2012, will be subject to the new regulations and processing procedures, as approved by the SAB at the September 2012 meeting. Resolution No. 13-04 acknowledges that the State of California is not expected or obligated to provide funding for future funding applications submitted under the school facility program and is required to be adopted by school boards in order to be eligible to submit applications. Essentially, adoption of the resolution will allow our District to submit applications and get in line should funding become available in the future.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Resolution #13-04 PDF · 79.3 KB ViewOpen Resolution #13-04Download Resolution #13-04

Link to this item

Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

Link to this item

Minutes

The Board appointed Trustee Prola as the representative to the Alameda County Schools Boards Association (ACSBA) for a one-year term, January 2013-January 2014. Trustee Carey was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2013-January 2014.

Link to this item

Minutes

The Board appointed Corina L?pez as the alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2013-January 2014. Trustee Carey was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2013-January 2014.

Link to this item

Minutes

The Board appointed Trustee Toro as the representative to the Eden Area Regional Occupational Program (ROP) for a two-year term, January 2013-January 2015. Trustee Carey was absent.

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the Eden Area Regional Occupational Program (ROP) for a two-year term, January 2013-January 2015.

Link to this item

Minutes

The Board approved the appointment of Trustee Katz-Lacabe as the alternate to the Eden Area Regional Occupational Program (ROP) for a two-year term, January 2013-January 2015. Trustee Carey was absent.

Actions

Motion - Motion made by Jason Toro and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the Eden Area Regional Occupational Program (ROP) Governing Board Alternate for a two-year term, January 2013-January 2015.

Link to this item

Minutes

The Board appointed Trustee Rosato as the representative to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2013-January 2015. Trustee Carey was absent.

Actions

Motion - Motion made by Lance James and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2013-January 2015.

Link to this item

Minutes

The Board appointed Trustee James as the alternate to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2013-January 2015. Trustee Carey was absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2013-January 2015.

Link to this item

Minutes

The Board appointed Trustee James as the representative to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014. Trustee Carey was absent.

Actions

Motion - Motion made by Jason Toro and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014.

Link to this item

Minutes

The Board appointed Trustee Toro as the alternate to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014. Trustee Carey was absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014.

Link to this item

Minutes

The Board appointed Trustee Rosato as the representative to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014. Trustee Carey was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of a representative to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014.

Link to this item

Minutes

The Board appointed Trustee Katz-Lacabe as the alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014. Trustee Carey was absent.

Actions

Motion - Motion made by Lance James and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the appointment of an alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014.

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

This item was pulled at the request of the Superintendent. It will be brought back to the January 29, 2013, Board meeting.

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E0-11/12, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

From

Debbie Wong, Assistant Superintendent, Educational Services

Link to this item

To

Cindy M. Cathey, Superintendent

Minutes

This item was pulled at the request of the Superintendent. It will be brought back to the January 29, 2013, Board meeting.

Quick Summary / Staff Recommendation

Approve the recommendation to expunge the expulsion record for student E15-09/10. Therefore, all records associated with the expulsion will be expunged from the student's school and District record.

From

Debbie Wong, Assistant Superintendent for Educational Services

Link to this item

Fiscal Impact

Determined as part of the budget development process.

To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib explained that the Budget Development Timeline for Fiscal Year 2012-13 which includes 2013-2014, 2014-2015, and 2015-2016 is a working document and typically it ties to the unveiling of the Governor's proposed budget. The document is a work in progress and staff updates it whenever relevant and appropriate information is available, and brings it to the Board as an information item. She drew the Board's attention to the Finance Committee meetings, noting that in light of the lack of clarity and insufficient detail received from the School Services of California (SSC) budget conference today, she is asking that the Board approved the timeline tonight and that it be adjusted as more information becomes available. With that, Trustee Rosato asked that when the meetings are scheduled, ample notice of cancellation be given to our stakeholders. Assistant Superintendent Chin-Bendib said that staff is very mindful of noting changes, informing stakeholders, and posting on the website. Following the discussion, the Board approved the Budget Development Timeline for 2013-2014 Adopted Budget which includes fiscal years 2014-2015, 2015-2016. Trustee Carey was absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Discuss, review, and approve the Budget Development Timeline for 2013-2014 Adopted Budget which includes fiscal years 2014-2015 and 2015-2016.

Policy / Code

California Education Code 42120-42129

Background Information

Fiscal turmoil started in 2008-09 at the State level and as a result school districts across the State have experienced severe and devastating budget cuts. Hopefully, with the passage of Proposition 30 in November 2012, there is some fiscal stability for school districts in the next few years. Staff will be attending the School Services of California (SSC) budget conference on January 15, 2013, and will be presenting any and all relevant information to the Board on January 29, 2013. Attached is a draft or working document of the Budget Development Timeline. Every fiscal year, the process commences at the beginning of the calendar year and typically it ties to the unveiling of the Governor?s proposed budget. The document is a work in progress and staff will update it whenever relevant and appropriate information is available. As part of the budget development timeline, districts are required to submit an adopted budget to the Alameda County Office of Education (ACOE) before June 30, 2013. The adopted budget will include fiscal years 2013-2014, 2014-2015, and 2015-2016. The budget development timeline shows the progression of meetings that are needed to finalize the adopted budget, which will occur throughout the 2012-2013 school year. The Board will discuss this timeline and opportunities for the community to stay informed and provide input.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• DRAFT Budget Timeline FY 2012-13 PDF · 75.4 KB ViewOpen DRAFT Budget Timeline FY 2012-13Download DRAFT Budget Timeline FY 2012-13

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Fiscal Impact

Grant award could result in up to $150,000 in reimbursed costs for installing the resilient surfacing at all elementary schools, funded through Measure M.

To

Cindy M. Cathey, Superintendent

Minutes

The Board adopted Resolution No. 13-06 Submittal of Application(s) for all CalRecycle Grants for which San Leandro Unified School District is eligible. Trustee Carey was absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Adopt Resolution No. 13-06 Submittal of Application(s) for all CalRecycle Grants for which San Leandro Unified School District is Eligible.

Board Committee

Facilities & Technology: January 9, 2013

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including the renovation of the Pacific Sports Complex and Burrell Field, renovation of the San Leandro High School Swim Center, a new track and field at John Muir Middle School and various other projects at all school sites throughout the District, including renovations and upgrades of all elementary school athletic exteriors (i.e. playgrounds). In order to design facilities that will best serve the needs of our students, schools and the community, the District is aggressively pursuing grant funding opportunities to offset costs and/or enhance scope of work. The State of California Department of Resources Recycling and Recovery (CalRecycle) administers various grant programs, including the Tire-Derived Product Grants, which is a reimbursement grant. Deadline for the 2012 Tire Derived Product Grant was December 11, 2012, with a secondary deadline of January 17, 2013, for online posting of a Board Adopted Resolution authorizing submittal of application(s) to CalRecycle for all grants for which the district is eligible, and empowering the Superintendent or her designee to execute all grant documents necessary to secure grant funds and implement any approved grant project. If awarded, the Tire Derived Product Grant could reimburse the District for up to $150,000 for use of resilient materials manufactured from recycled tires. (In 2007, the City of San Leandro and the District received a recycled tired grant from the California Waste Management Board in the amount of $22,568 for the synthetic track at Bancroft Middle School). Based on its analysis of the data collected for a Report to the Legislature of the State of California, the California Office of Environmental Health Hazard Assessment (OEHHA) concluded artificial turf fields do not pose a serious public health concern, with the possible exception of an increased skin abrasion rate on artificial turf relative to natural turf. Additionally, the materials used are high quality and for children?s playgrounds, pose a safer surface for children. Staff is recommending the adoption of Resolution No. 13-06 Submittal of Application(s) for all CalRecycle Grants for which San Leandro Unified School District is Eligible.

From

Song Chin-Bendib, Assistant Superintendent, Business and Operations

Attachments

• Resolution #13-06 - CalRecycle Grants PDF · 135.6 KB ViewOpen Resolution #13-06 - CalRecycle GrantsDownload Resolution #13-06 - CalRecycle Grants

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Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Receive Information on the Collaboration between San Leandro Unified School District and Alameda County Office of Education, Gateways East Bay STEM Network, and The Tech Museum

Background Information

STEM2 is part of the California After School Network and California STEM Learning Network. STEM2: The Power of Discovery, is about working collaboratively to provide support and resources necessary to increase quality Science, Technology, Engineering and Mathematics (STEM) learning opportunities. STEM2 works with after school programs to focus on the creation and implementation of a comprehensive multi-year strategic plan that facilitates cross-sector partnerships and increases high quality STEM learning opportunities. As a partner district, there will be a needs and readiness assessment, an action plan drafted from the needs assessment, match with STEM partner resources, guidance on alignment with the regular school day and integration with Common Core State Standards, professional development and evaluation on promising practices, and work towards a sustainability plan for continuing STEM learning opportunities. This letter of agreement is to ensure a commitment by both parties to carry out the vision and mission of STEM2 for all 8 ASES school sites.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• STEM2 PDF · 178.9 KB ViewOpen STEM2Download STEM2

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report:October-December 2012

Policy / Code

California Education Code Section 35186

Background Information

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period October-December 2012, the District did not have any complaints.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Oct-Dec 2012 PDF · 36.0 KB ViewOpen Oct-Dec 2012Download Oct-Dec 2012

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Minutes

Miscellaneous Receipts in the amount of $21,881,684.02 have been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $21,881,684.02.

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Minutes

Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

Quick Summary / Staff Recommendation

Regular Board Meeting - January 29, 2013 Regular Board Meeting - February 5, 2013 Tentative Board Meeting/Work Session - February 12, 2013 (District Office) Regular Board Meeting - February 26, 2013 Regular Board Meeting - March 5, 2013 Special Board Meeting - March 12, 2013 (District Office) Regular Board Meeting - March 19, 2013 Regular Board Meeting - April 2, 2013 Regular Board Meeting - April 16, 2013 Regular Board Meeting - May 7, 2013 Tentative Board Meeting/Work Session - May 14, 2013 (District Office) Regular Board Meeting - May 21, 2013 Regular Board Meeting - June 4, 2013 Regular Board Meeting - June 18, 2013 Special Board Meeting - June 25, 2013 (District Office)

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Minutes

The meeting was adjourned at 9:05 p.m. Trustee Carey was absent.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Link to this item