Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the agenda for the Regular Board Meeting held on March 18, 2014.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the agenda for the Regular Board Meeting held on March 18, 2014.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Students from the new Social Advocacy (SA) class, taught by Jill Synott, provided a presentation on their Season of Service, Period of Peace project (Liter acy and Equality), where they focused on the importance of literacy by collecting donated new children's books (or cash donations for new books). The high school students then visited McKinley Elementary School and read to the Kindergarten students in their classrooms. Every Kindergarten student at McKinley received a new, wrapped book to take with him/her. Each Kindergarten teacher also received a box of new children's books for his/her classroom. The Social Advocacy students will be visiting the Kindergarten students at Jefferson Elementary on Wednesday, March 19 to continue this project. While researching literacy and equality for this project, the Social Advocacy students discovered that the elementary school libraries in San Leandro Unified School District are closed. SA student Jordan Lewis said that not having the library open can create an "opportunity gap," with students from low-income families having more difficulty in getting their hands on books , which will make learning more difficult all through their school years and beyond. The students have collected over a thousand children's books and almost $1,000, so that every kindergarten student in the District each can have at least one book to keep and read at home. SA students Anna Martin and Nangeli Alcantar stressed the critical need to open up the elementary school libraries and media centers, stating that "this is an equity issue. Giving our children a fighting chance means advocating for a balance in opportunity. Despite the costs, the politics, the budgetary issues, we should not pull the plug on literacy." Sharon Mendez, a McKinley Elementary School parent said, "the library is the saddest room, adding, we need to keep it clean and ready to go, but there is no movement and no staff." At the end of the presentation, a video, created by Jordan Lewis was shown that featured students and educators who declared themselves as Advocates for Literacy, and outlined the factors leading to the closure of the elementary school libraries and media centers, and outlined the Social Advocacy students' literacy projects. The Board members commended the students for their thoughtful, passionate, and generous work in addressing this issue, adding that "it is extremely important to speak out for something you believe in." Dr. McLaughlin said that "We are coming out from under the worst deficits that we have ever had, and re-opening the elementary school libraries is on every superintendent's mind right now. Our kids deserve their libraries."

Quick Summary / Staff Recommendation

The Social Advocacy students will be providing a presentation on their Season of Service, Period of Peace project (Literacy and Equality), where they focused on the importance of literacy by collecting donated new children's books (or cash donations for new books). The high school students then visited McKinley Elementary School and read to the Kindergarten students in their classrooms. Every Kindergarten student at McKinley received a new, wrapped book to take with him/her. Each Kindergarten teacher also received a box of new children's books for his/her classroom. The Social Advocacy students will be visiting the Kindergarten students at Jefferson Elementary on Wednesday, March 19 to continue this project. While researching literacy and equality for this project, the Social Advocacy students discovered that the elementary school libraries in San Leandro Unified School District are closed. They will also be speaking to this concern in their presentation.

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Minutes

The Board of Education and Superintendent recognized and presented Zachary Kahn, McKinley Elementary School Principal, with a Certificate of Commendation for his timely response and assistance to the San Leandro Police Department that led to the safe return of a McKinley School fourth-grade student reported missing when he didn't return home from school on Friday, March 7, 2014. Principal Kahn thanked the Board and Superintendent for this honor and for the honor of serving San Leandro.

Quick Summary / Staff Recommendation

The Board of Education and Superintendent will recognize and present Zachary Kahn, McKinley Elementary School Principal, with a Certificate of Commendation for his timely response and assistance to the San Leandro Police Department that led to the safe return of a McKinley School fourth-grade student reported missing when he didn't return home from school on Friday, March 7, 2014.

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Minutes

Keep the Music Rockin' Foundation Chief Executive Officer, T. W. "Rick" Richards, was unable to attend the meeting. His presentation will be rescheduled.

Quick Summary / Staff Recommendation

Chief Executive Officer T.W. "Rick" Richards will be providing the Board with an update on the activities and accomplishments of the Foundation.

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Minutes

Linda Granger, Superintendent of the Eden Area ROP, reviewed the 2012-2013 data with the Board. As an educational partner with the district, the Eden Area Regional Occupational Program, (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2012-2013 school year, 810 San Leandro High School students were enrolled in ROP programs, both on the high school campus as well as at the ROP Center in Hayward. The ROP?s focus on college and career has given many San Leandro High School students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses that earn high school students college credit. Key points included: For over 40 years, Eden Area ROP has provided career technical education for students in the Eden area (serving students in Castro Valley, Hayward, San Lorenzo, San Leandro Unified School Districts). Thirteen (13) Eden ROP courses have University of California a-g approval, and the Center has 58 articulation agreements with Chabot, Las Positas, Mission, and Ohlone Community Colleges, which means that students automatically receive college credit if they decide to go to that campus. Students have an opportunity to receive certification/licensing in various skills in courses such as the culinary and dental programs. All of the courses run career technical student organizations such as DECA and Skills USA, where students learn leadership, and soft skill development. Students have the benefit of multiple work-based learning opportunities by participating in internships, job shadowing, and hearing guest speakers who come to their classrooms. One of the most important things that Eden ROP can do for districts is to develop the relationships with business and industry, and identify labor market trends to stay current. Currently they work with over 200 businesses. Top 3 needs identified by business and industry that students have and should receive before high school graduation are skills development, career exploration, and work experience. Eden ROP students receive all three. San Leandro High School Eden Area ROP students Kyle Bongard, Olivia Hunt, and Ariel Shelton each shared their experience in the career pathway they were exploring. Mr. Bongard is taking construction technology, which includes, along with construction fundamentals, project planning and print reading, alternative energy system and other green energy sources. Mr. Bongard said that he has developed a workplace attitude, and appreciates the hands-on experience, because "a book does not teach you how to cut a 2x4, you need to use your hands." He said that after he graduates from high school and Eden Area ROP, he plans on attending Chabot College and finding a job related to construction. Ariel Shelton is enrolled in the Culinary Service program, which is a strand of the Hospitality, Tourism, and Recreation Industry sector, saying that "Since become a student at Eden ROP, I have learned the importance of managements skills." Ms. Shelton plans to go to Mission College for two years then transfering to Chico State, majoring in Hospitality. Olivia Hunt is enrolled in the Criminal Justice Program and has learned about forensic science. She said that she recently was part of a team that participated in the SkillsUSA crime scene investigation where she placed 4th. After graduation, Ms. Hunt plans on going into the military to become a military policeman, and then after her military obligation is over, become an Oakland police officer. She thanked her instructor John Taylor for his guidance, adding that for the second year she is Captain of the class. In conclusion, Superintendent Granger said, "I think we have done a really good job in telling our students they need to go to college; however, we don't do as well telling them 'why'." Eden Area ROP's career technical education pathways make academic work meaningful and relevant, giving students an opportunity to graduate career and college ready. Ms. Granger thanked the District for our partnership with Eden Area ROP and she is looking forward to continuing that work. The Board thanked Superintendent Granger for her presentation and her continued success and thanked the students for sharing their personal testimony and experience in the program.

Quick Summary / Staff Recommendation

As an educational partner with the district, the Eden Area Regional Occupational Program, (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2012-2013 school year, San Leandro High School students were enrolled in ROP programs, both on the high school campus as well as at the ROP Center in Hayward. The ROP?s focus on college and career has given many San Leandro High School students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses. Linda Granger, Superintendent of the Eden Area ROP, will review the 2012-2013 data with the Board.

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Minutes

Trustee Rosato reported receipt of the following emails from March 11, 2014 through March 17, 2014: From Robin Michel regarding "Performance Audit of SLUSD's General Obligation Bonds"; from Donna McBride regarding "Dolphin News"; from Cristina Fuentes regarding "Washington Wildcat Press; from Mike McMahon regarding "Save the Date, April 17, LCAP, ACOE/Candidate Forum"; from Veronica Sanchez regarding "Garfield Newsletter"; from Elaine Tesorero regarding "Staff Bulletin, March 17-24, 2014"; from Audrey Brown regarding "Teacher Art Show in San Francisco"; from Ling King regarding "James Madison is "Teaming Up" with the Oakland A's with Step Up to the Plate for Education."

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Minutes

San Leandro Student Board member, Ellie Erickson, updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: Student Recognition Assembly on Thursday, March 20 - students are recognized for their grades, participation in school clubs, and volunteer service SLHS Blood Drive will be this Friday, March 21 SLHS Talent Show, Saturday, March 22 at 7 p.m. in the school gym Only two more days left in the San Leandro High School Olympics, reporting that all the students have had a wonderful time. Currently baseball is in first place and soccer is in last. Closing ceremonies will be Friday, March 21 during lunch

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Minutes

There was no Union Representative reports.

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Minutes

Superintendent McLaughlin reported that he hosted the Northern California Superintendents' Meeting last Thursday and Friday, March 13-14, saying that the attendees were very impressed with the City and our schools. The meeting focused on Common Core and LCAP funding. Wes Smith, President of ACSA, and lobbyist in Sacramento, shared some insights on additional funding. There will be two Latino Achievement Nights: Wednesday, March 19, Bancroft Middle School, 7:00 p.m. Thursday, March 20, John Muir Middle School, 7:00 p.m. The Superintendent hoped everyone could attend. PUBLIC COMMENT Following the Superintendent's report, Johanna Normart, a San Leandro parent addressed the Board regarding the San Leandro Little League and the lack of access to the new Burrell Field, citing that the bathrooms are locked, concessions stands are not available to them, and they are being charged $1,000 a week to rent the concession stand, which does not work for a non-profit, or serve our community. As a strong supporter of Measure M, she was under the impression that Burrell Field would not only benefit the high school, but the community as well. During her comments there was some confusion on whether the school district or the City handles the rental of the baseball fields and she hoped that this was just a "failure of best intentions," and that changes would occur sooner rather than later. Superintendent McLaughlin said that he will contact the City for clarification.

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Minutes

Trustee Prola reported that the Facilities and Technology Committee met on March 12, 2014, and discussed several items that are being brought forward to tonight's meeting for Board consideration. A highlight of the meeting was a discussion about the new Heath and Wellness Center that is planned for the Girls' Inc. property. The committee reviewed a concept design plan that will include medical exam rooms, dental treatment offices, and counseling offices for both individuals and groups. The current plan is to first develop the heath component of the Center, and then, as funds become available, focus on the wellness component. Being mindful of the students' needs, Trustee Prola said that the committee would like to include such ideas as a nutrition center, and career counseling.

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Minutes

Trustee Rosato reported that the Mid-Alameda County Special Education Local Plan Area (MACSELPA) met on March 17. Agenda items included: Castro Valley/San Lorenzo SELPA members have joined a piloting project called the Integrated Special Education Program . The program is opened to the entire SELPA, and there will be a Special Olympics in the spring. The committee discussed the transportation issues and the current transportation contract. The MACSELPA plan has been sent to the California Department of Education for approval. He provided the Superintendent with a copy of the plan. The next meeting will be in June.

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Minutes

President James said at the request of staff, the following Items would be pulled from the Consent Calendar: 12g - Change Order No. 10 to the Construction Contract with F&H Construction for the San Leandro High School Swim Center and Fields Project 12h - Notice of Completion (NOC) for the San Leandro High School Swim Center and Fields Project With that, the Board approved the Consent Calendar, as amended.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Staff Recommendation

Ratify February payroll in the amount of $5,139,634.

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Staff Recommendation

Approve Bill Warrants #88-50352741-#88-50376182 in the amount of $2,772,663.65 .

Attachments

• February 2014 Bill Warrants PDF · 668.2 KB ViewOpen February 2014 Bill WarrantsDownload February 2014 Bill Warrants

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Attachments

• Certificated Personnel Report PDF · 74.6 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 10.5 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

The project will be funded by Measure M Local Bond funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 6 in the amount of $69,211, to the contract with Hellas Construction, Inc. for the John Muir Middle School Athletic Fields.

Board Committee

Facilities and Technology Committee: March 12, 2014

Policy / Code

Superintendent?s Goals: #4 and #5

Background Information

One of the major projects identified in the Measure M language is the John Muir Middle School Athletic Fields, which will include a synthetic track similar to the one at Bancroft Middle School, as well as athletic exterior improvements throughout the District. For Bancroft Middle School, which received a new synthetic track and field in 2006, Measure M funding is providing a par course. Spencer and Associates was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was subsequently bid per State of California Public Contract Code requirements. On April 9, 2013, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Athletic Fields and the Bancroft Middle School Par Course project. Seven (7) bids were received for the project. On April 16, 2013, the Board awarded the contract to Hellas Construction, with their amount for Muir Middle School at $1,630,000. Due to the large number of bidders and competitive pricing within the construction market the project was able to realize a substantial savings and generate an additional available contingency of $494,000. On June 25, 2013, the Board approved Change Order No. 1, in the amount of $23,800, to the Hellas Construction Contract to furnish and install a gopher barrier and to provide temporary water to Wilson Elementary School during construction, and the recommendation by District staff, the Muir MS Athletic Department and the project team to demolish the old pool area and reuse for physical education activities. On August 13, 2013, the Board approved Change Order No. 2, in the amount of $316,742, to the contract with Hellas Construction, Inc., with the new scope of work to include the following: Remove the existing pool enclosure walls, barbed-wire and mechanical room, and hazardous building materials Remove tripping hazard by demoing the pool edge and drainage systems Install new asphalt paving in the area of the old pool Install new striping for additional Physical Education activities Install new ball wall On September 17, 2013, the Board approved Change Order No. 3, in the amount of $205,725, will address hidden and unforeseen conditions, as well as add $158,372 for the following basketball court renovation scope of work: At existing play yard area, demolish and replace all basketball standards, backboards and nets Demolish and replace all tetherball standards Seal coat and restripe all asphalt including basketball courts, tetherball, four square tic tac hop, shuffleboard and roll call numbers Apply Double ?Over Kote? Seal Coat to existing asphalt surface On October 15, 2013, the Board approved Change Order No. 4, in the amount of $102,300, to address hidden and unforeseen hazmat conditions, and provide for the installation of a new irrigation system and hydro-seeding of the Muir MS baseball/softball field. On November 19, 2013, the Board approved Change Order No. 5, in the amount of $204,379, to provide a new perimeter security fence around the synthetic turf field and track, additional asphalt paving, and to address other owner requests as noted in the change order. This Change Order No. 6, in the amount of $69,211, is to address existing conditions, and includes additional asphalt removal, furnishing and installing piping to accommodate the new asphalt slope required to prevent water from shedding across track, and changes to the plaza concrete, and additional time needed to complete work added in previous change orders. It also includes a credit to correct an earlier clerical error in the amount of <-$30,837.>. Budget Summary John Muir Middle School Athletic Fields & Fencing Project Soft Cost Budget $920,837 Hard Cost Budget Construction (Track & Fields) Added (Hazmat & Demo Pool area) Added (Demo/Rpl courts) Added (Hazmat & Demo/Rpl Irrig) Added Fencing, Gates & Paving Other Change Orders $2,552,157 $1,630,000 $316,742 $158,372 $102,300 $200,252 $144,491 Project Contingency $0 Total Project Budget $3,472,994 Contract Summary Item Item Amount Running Contract Total Total Running Contract Increase Original Contract (for John Muir MS) $1,630,000 $1,630,000 0% CO #1 $23,800 $1,653,800 1.4% CO #2 $316,742 $1,970,542 20.8% CO #3 $205,725 $2,176,267 33.5% CO #4 $102,300 $2,278,567 39.7% CO #5 $204,379 $2,482,946 52.3% CO #6 $69,211 $2,552,157 56.5%

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• CO 6 Hellas Muir fields PDF · 56.3 KB ViewOpen CO 6 Hellas Muir fieldsDownload CO 6 Hellas Muir fields

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Fiscal Impact

Funded through Measure M and Measure B.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 10 to the Construction Contract with F&H Construction, in the amount of $78,727, for the San Leandro High School Swim Center, Fields, Grading and Drainage Projects.

Board Committee

Facilities and Technology Committee: March 12, 2014

Background Information

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012. On July 10, 2012, the District received seven (7) bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. in the amount of $10,186,000. On November 6, 2012, the Board of Education approved Change Order No. 1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill. On January 15, 2013, the Board of Education approved Change Order No. 2, in the amount of $20,249, to address field conditions and to improve safety, increase value, flexibility and/or functionality. On January 29, 2013, the Board of Education approved Change Order No. 3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and to performing additional exploratory excavation to expose and hand dig around unknown underground utility conditions. On February 26, 2013, the Board of Education approved Change Order No. 4, in the amount of $4,445, which included a reductive amount of <$1,373> for cost savings and addresses owner requested items to provide added value. On April 16, 2013, the Board of Education approved Change Order #5, in the amount of $95,945, included additional work to address field conditions, including the removal, transport and proper disposal of pesticide contaminated soils; and addressing the recommendations of the geotechnical engineer. On June 20, 2013, the Board of Education approved Change Order No. 6, in the amount of $100,149, which included additional work to address field conditions and to improve/add discretionary owner changes to improve/add features and ease maintenance at the new facility such as a new quick connect irrigation system to be able to hose down the artificial turf field, a new 33? high flagpole and the new infrastructure to be able to support adding the pole vaulting event to the high school track and field program. Additionally, the Alameda County Health Department requested a non-discretionary change to add water fountains on the pool deck. On November 19, 2013, the Board of Education approved Change Order No. 7, in the amount of $66,107, to address field conditions and to install an additional concrete slab and drainage to the western end of the pool deck for added value and functionality, soil sampling, providing and installing a gas meter to monitor user group usage, and requests by the fire marshal and structural inspector. On January 14, 2014, the Board of Education approved Change Order No. 8, in the amount of $39,993, to address field conditions and included furnishing and installing a master flow sensor for wash down at the artificial field, additional fence at the additional deck surface, and revision to DSA required structural connections at score board and approved structural steel connection. On February 4, 2014, the Board of Education approved Change Order No. 9, in the amount of $18,875, to address field conditions and included installing new domestic water service to the weight room and mat room portables, verifying surveying work, and providing additional soil treatment to increase compaction at the football field, as required by the soils engineer, and other items. This Change Order No. 10, in the amount of $78,727, is to address field conditions, including excess site soil remediation, rock removal, and re-grading and turf maturation; and grading and paving for drainage and ADA compliance at the mechanical room. It also included increasing to stainless steel at twelve drinking fountain guards. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $10,186,000 $10,186,000 0% CO #1 $37,136 $10,223,136 0.36% CO #2 $20,249 $10,243,385 0.56% CO #3 $55,456 $10,298,841 1.13% CO #4 $4,445 $10,303,286 1.15% CO #5 $95,945 $10,399,231 2.10% CO #6 $100,149 $10,499,380 3.07% CO # 7 $66,107 $10,565,487 3.73% CO #8 $39,993 $10,605,480 4.10% CO # 9 $18,875 $10,624,355 4.3% CO # 10 $78,727 $10,703,082 5.0% Budget Summary SLHS Swim Center and Fields, Grading and Drainage Projects Soft Cost Budget (Site Costs, Other Construction, Planning, Construction Testing, Construction Inspection, Furniture, Fixtures & Equipment) $3,691,238 Hard Cost Budget Construction Construction (Irrigation Well) $10,927,157 $10,703,082 $224,075 Project Contingency $1,203,915 Total Project Budget $15,822,310

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• CO 10 F&H SLHS swim and fields PDF · 50.1 KB ViewOpen CO 10 F&H SLHS swim and fieldsDownload CO 10 F&H SLHS swim and fields

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Notice of Completion (NOC) for the San Leandro High School Swim Center and Fields Project.

Board Committee

Facilities and Technology Committee: March 12, 2014

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, F & H Construction, for the San Leandro High School Swim Center and Fields Project has been performed and is now complete. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on February 28, 2014. The project team included WLC Architects, Inc. (Architectural Design) and Harris & Associates (CM).

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• NOC SLHS Swim and Fields PDF · 15.8 KB ViewOpen NOC SLHS Swim and FieldsDownload NOC SLHS Swim and Fields

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Fiscal Impact

Professional Services are paid through local Measure B Bond and State grant funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 10 in the amount of $84,625 to the Vista Environmental Consulting Professional Services Agreement to provide Remediation Oversight for the 2014 Alterations & Seismic Upgrade Projects.

Board Committee

Facilities and Technology Committee: March 12, 2014

Background Information

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond. The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects. Subsequently, the Board approved: Amendment #1 on November 6, 2008, in the amount of $88,610 Amendment #2 on November 17, 2009, in the amount of $25,000 Amendment #3 on February 8, 2011, in the amount of $28,750 Amendment #4 on March 1, 2011, in the amount of $186,610 Amendment #5 on November 1, 2011, in the amount of $60,110 Amendment #6 on January 10, 2012, in the amount of $7,000 Amendment #7 on January 10, 2012, in the amount of $7,000 Amendment #8 on January 29, 2013, in the amount of $78,670 Amendment #9, on April 9, 2013, in the amount of $17,760 This Amendment No. 10, in the amount of $84,625, includes assessment, abatement design and remediation oversight of hazardous materials for the 2014 Alterations & Seismic Upgrades Projects at the following sites: Garfield Elementary School $9,300 Jefferson Elementary School $8,850 McKinley Elementary School $9,180 Monroe Elementary School $9,075 Roosevelt Elementary School $14,800 Washington Elementary School $12,225 Bancroft Middle School $21,195 TOTAL $84,625 Contract Summary Description & Site(s) Item Amount Contract Running Total Original Contract Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects 0 $61,690 Amend. #1 Hazardous Materials Assessment, Remediation Design, and Remediation Oversight Services for the Bancroft Middle School Roof and Heat Replacement Project, Garfield Restroom Renovation and Monroe Restroom Renovation Projects $88,610 $150,300 Amend. #2 Additional remediation oversight and testing for Bancroft Middle School Heating and Roofing Project $25,000 $175,300 Amend. #3 Remediation oversight and testing for San Leandro High School Career Technical Education Project $28,750 $204,050 Amend. #4 Additional remediation oversight and testing for Measure B summer 2011 projects $186,610 $390,660 Amend. #5 Additional remediation oversight and testing for Measure B summer 2012 projects $60,110 $450,110 Amend. #6 Additional remediation oversight and testing for Wilson ES Floor removal at 6 classrooms and the kitchen $ 7,000 $457,110 Amend. #7 Additional remediation oversight and testing for phase one of the SLHS CTE project $7,000 $464,110 Amend. #8 Hazardous Materials Assessment Survey, Remediation Design, and Remediation Oversight services for the Muir Middle School Modernization, Wilson Elementary School, Washington Elementary School (classroom building demolition and replacement), Madison Elementary School and San Leandro High School Modernization $78,670 $542,780 Amend. #9 Remediation Oversight at the Madison Elementary School/District Office Modernization $17,760 $560,540 Amend. #10 Assessment, Abatement Design and Remediation Oversight for the 2014 Alterations and Seismic Upgrade Projects at Garfield, Jefferson, McKinley, Monroe, Roosevelt, Washington, and Bancroft Schools $84,625 $645,165

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Amend 10 Vista Sites List PDF · 10.1 KB ViewOpen Amend 10 Vista Sites ListDownload Amend 10 Vista Sites List
• Amend 10 Vista PDF · 26.9 KB ViewOpen Amend 10 VistaDownload Amend 10 Vista

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Fiscal Impact

The cost of construction management services is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 2, in the amount of $59,840, to the Construction Management Services Agreement with Van Pelt Construction Services, Inc., for the eight (8) elementary school athletic exteriors, funded through Measure M.

Board Committee

Facility & Technology Committee on March 12, 2014

Background Information

On December 6, 2011, the Board of Education approved the agreement with Van Pelt Construction Services, Inc., in the amount of $337,500, which was then signed and dated on December 19, 2011, for professional construction management services for the Elementary School athletic exterior improvements, funded through Measure M, the $50.1 million November 2010 General Obligation (GO) Bond. On November 19, 2013, the Board approved Amendment No. 1, in the amount of $50,000, to the contract with Van Pelt Construction Services, Inc., to address additional professional construction management services related to the Elementary School Exterior Athletic Facilities due to project scope change of replacement of play structures, material delays, hidden conditions, construction contractor performance and impacts of additional accommodation of summer school and day care facilities. The additional fee allocation is $6,250 per elementary school, for a new contract amount of $387,500. This Amendment No. 2, in the amount of $59,840, to the contract with Van Pelt Construction Services, Inc., to address additional professional construction management services related to the Elementary School Exterior Athletic Facilities due to project scope change of replacement of play structures, material delays, hidden conditions, and construction contractor performance. Contract Summary Item Amount Running Total Percent Increase Initial contract $337,500 $337,500 n/a Amendment No. 1 $50,000 $387,500 14.8% Amendment No. 2 $59,840 $447,340 32.5%

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Amend 2 Van Pelt Athletic Exteriors PDF · 37.0 KB ViewOpen Amend 2 Van Pelt Athletic ExteriorsDownload Amend 2 Van Pelt Athletic Exteriors

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Fiscal Impact

Inspector of Record services are paid by Measure B, Measure M and Measure B Savings. This project is funded by Measure B Savings.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 9, in the amount of $139,740, to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2014 Bond Projects.

Board Committee

Facilities & Technology Committee: March 12, 2014

Background Information

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process. The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects. On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Subsequently: On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects. On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects: Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools On September 7, 2011, the Board approved Amendment No. 3 to include: New portable classrooms at Lincoln High School Modifications to a portable classroom for the Adult School On February 28, 2012, the Board approved Amendment No.4 to include: John Muir MS classroom paint & lights (B) Garfield ES classroom paint & lights (B) Monroe ES classroom paint & lights (B) McKinley ES classroom paint & lights (B) Washington ES classroom paint & lights (B) Fred T. Korematsu Lunch Shelter modifications (B) SLHS CTE phase 2 (B) Pacific Sports Complex & Burrell Field (M) SLHS Pool Facility (M) SLHS Athletic Fields (M) Lincoln HS Athletic site improvements (M) Lincoln HS renovations (B) Lincoln HS multipurpose building (BS) On February 5, 2013, the Board approved Amendment No. 5 to include: John Muir MS Field (M) Bancroft MS Par Course (M) Wilson ES Athletic (M) Seven ES Athletic (M) Madison ES Additional Restroom(s) (BS) Madison ES Modernization (BS) SLHS Modernization (BS) Muir Middle School Modernization (BS) Wilson ES Modernization (BS) Washington ES Classroom Site (BS) Washington ES Classroom Buildings(BS) On April 9, 2013, the Board approved Amendment No. 6 to include: John Muir MS / Adult School Modular Classroom Building (BS) On August 20, 2013, the Board approved Amendment No. 7 to include: Temporary Buildings at the Madison ES District Office and IMC (BS) On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include: Pacific Sports Complex and Burrell Field (M) Muir Middle School Track & Field (M) Eight Elementary School Athletic Exteriors (M) Madison ES District Office / IMC (BS) Madison ES Seismic and Windows (BS) This Amendment No. 9, in the amount of $139,740, includes the following: *M = Measure M BS = Measure B Savings SUMMARY OF SERVICES Projects Not to Exceed Amount 1 Jefferson ES Modernization (BS) $20,400 2 McKinley ES Modernization (BS) $5,100 3 Monroe ES Modernization (BS) $5,100 4 Roosevelt ES Modernization (BS) $5,100 5 Bancroft MS Modernization (BS) $24,480 6 Madison ES SDC Restroom (BS) $3,060 7 SLHS and Bancroft MS Solar (M) $61,200 8 SLHS Open Space $15,300 Total $139,740 CONTRACT SUMMARY Item Amount Running Contract Total Original Contract $285,000 $285,000 Amendment #1 $228,520 $513,520 Amendment #2 $138,100 $651,620 Amendment #3 $5,100 $656,720 Amendment #4 $449,250 $1,105,970 Amendment #5 $273,090 $1,379,060 Amendment #6 $16,400 $1,395,460 Amendment #7 $3,060 $1,398,520 Amendment #8 $69,235 $1,467,755 Amendment #9 $139,740 $1,607,495

From

Song Chin-Bendib, Associate Superintendent Business & Operations

Attachments

• Amendment 9 DSA Zalinski PDF · 41.1 KB ViewOpen Amendment 9 DSA ZalinskiDownload Amendment 9 DSA Zalinski
• Proposal Zalinski 2014 Bond Projects PDF · 17.5 KB ViewOpen Proposal Zalinski 2014 Bond ProjectsDownload Proposal Zalinski 2014 Bond Projects

Link to this item

Fiscal Impact

Architectural services are funded by local Measure B Bond and State grant funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 11, in the amount of $13,070, to the Design Services Contract with SIM Architects to add Measure B Savings Modernization at the Jefferson Elementary School Modernization Project

Board Committee

Facilities and Technology Committee: March 12, 2014

Background Information

The Board of Education previously approved SIM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. Their original contract was approved by the Board on February 19, 2008, to provide renovation and upgrade design services for Wilson Elementary School. Amendment No. 1 was Board approved on June 21, 2011, to the SIM Architects agreement to provide Alameda County Health Department required upgrades to the Wilson Elementary School Kitchen. Amendment No. 2 was Board approved on October 19, 2011, for the Madison Elementary School Modernization, HVAC, Roofing, Restroom, Generator, Ramp, etc. project from Measure B Savings. Amendment No. 3 was Board approved on August 8, 2012, for the Muir Middle School and Wilson Elementary School Modernization project from Measure B Savings. Amendment No. 4 was Board approved on December 11, 2012, for the Madison Elementary School Modernization (seismic upgrades and window replacements) project funded through Measure B Savings. Amendment No. 5 was Board approved on August 13, 2013, for the Jefferson Elementary School Modernization (seismic, flooring and door scopes) project funded through Measure B Savings. Amendment No. 6 was Board approved on August 13, 2013, for the San Leandro High School Open Space Project funded through Measure B Savings. Amendment No. 7 was Board approved on August 20, 2013, and provided professional and engineering services related to the Temporary Office and Restroom Building project at the Madison Elementary School District Office/Instructional Materials Center project. Amendment No. 8 was Board approved on August 20, 2013, and provided for professional architectural and engineering services based on extensive dry rot discovery at the existing roof of the District office building at the Madison ES-District Office/Instructional Materials Center HVAC Roofing project. Amendment No. 9 was Board approved on January 14, 2014, and provided for programming and space planning services at the District Office/IMC based on permanent workstation needs for the move back; assisting with the inventory of existing and new workstations; and developing a new furniture layout plan. Amendment No. 10 was Board approved on February 4, 2014, and provided for architectural services and coordination with the Alameda County Department of Environmental Health (DEH), and the Division of the State Architect (DSA), for the repair of the existing kitchen at the Jefferson Elementary School Modernization Project. This Amendment No. 11, in the amount of $13,070, includes the design and construction documentation for the replacement and repair of thirteen exterior gates, $8,470, and electrical engineering services for replacement of the existing electrical panel at the multi-purpose room stage, $4,600. Contract and Fee Summary Item Description of Service Fee Amount Item total Running total Initial Contract Wilson ES Heating Upgrades $203,260 $424,600 $424,600 Roofing Replacement $48,510 Classroom Paint & Lights $81,810 Restroom Renovations $91,020 Amend. #1 Kitchen Modifications Wilson ES $12,920 $12,920 $437,520 Amend. #2 Measure B Savings Mod. Madison ES $206,400 $206,400 $643,920 Amend. #3 Measure B Savings Mod. Muir MS $123,500 $156,366 $800,286 Measure B Savings Mod. Wilson ES $32,866 Amend. #4 Measure B Savings Mod. Madison ES Seismic & Windows $90,000 $90,000 $890,286 Amend. #5 Measure B Savings Mod. Jefferson ES Seismic, Flooring & Door Scopes $85,480 $85,480 $975,766 Amend. #6 Measure B Savings San Leandro High School Open Space Project $65,500 $65,500 $1,041,266 Amend. #7 Measure B Savings Madison ES/DO/IMC $15,000 $15,000 $1,056,266 Amend. #8 Measure B Savings Madison ES/DO/IMC $2,550 $2,550 $1,058,816 Amend. #9 Measure B Savings Madison ES/DO/IMC $10,000 $10,000 $1,068,816 Amend. #10 Jefferson Elementary School Modernization Project ? Kitchen Repair $9,000 $,9000 $1,077,816 Amend. #11 Jefferson Elementary School Modernization Project ? Exterior Gates and Electrical Panel $13,070 $13,070 $1,090,886

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Amend 11 Sim Jefferson Modernization PDF · 1.2 MB ViewOpen Amend 11 Sim Jefferson ModernizationDownload Amend 11 Sim Jefferson Modernization
• Amend 11 Sim Jefferson Gate Proposal PDF · 1.2 MB ViewOpen Amend 11 Sim Jefferson Gate ProposalDownload Amend 11 Sim Jefferson Gate Proposal

Link to this item

Fiscal Impact

Professional Survey services are paid by Measure M Bond Funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 4 to the Professional Services Contract with Underwood & Rosenblum for the District Parking Lot Project and Wilson Elementary School and Muir Middle School Modernization.

Board Committee

Facilities and Technology Committee: March 12, 2014

Background Information

On March 25, 2011, District staff offered a Request for Qualifications (RFQ) for Professional Survey Services for Measure M projects. Marketing efforts included calls to several firms and a posting on the District website. The District received six (6) Statements of Qualifications (SOQs) prior to the submission deadline of April 5, 2011 at 4:00pm. A review of the submitted SOQs was performed by Harris & Associates and District staff. The qualification review was based in part on whether the firm contained professional staff that has a Bachelor of Science in Engineering, a Registered Professional Engineer credential, and a certified Professional Land Surveyor. The amount of K-12 specific experience and local SLUSD K-12 experience was also considered in the selection process. The firm selected that best met all the qualifications and experience criteria for the projects under SLUSD?s Measure M Bond program was Underwood & Rosenblum, Inc. Civil Engineers and Surveyors. On April 19, 2011, the Board approved the contract with Underwood & Rosenblum Inc., in the amount of $33,600, for services associated with the Pacific Sports Complex & Burrell Field. On April 19, 2011, the Board of Education approved Amendment No. 1 in the amount of $25,500, to include services associated with the San Leandro High School Sports Field Renovation Project. On December 6, 2011, the Board of Education approved Amendment No. 2 in the amount of $6,200, to add topographic survey for the Muir Middle and Wilson Elementary Schools. On November 19, 2013, the Board of Education approved Amendment No. 3, in the amount of $3,500, to add the San Leandro High School Track and Field ?As Built? survey, therefore adding a new total not to exceed fee amount for $68,800. This Amendment No. 4, in the amount of $36,050, is to provide additional survey services; specifically, topographic survey, civil engineering, landscape and site work design, bid documents and construction administration of the District Office Parking Lot Project; and additional survey and traffic planning services at Muir Middle School and Wilson Elementary School. SUMMARY OF SERVICES New Total Original Contract Pacific Sports Complex & Burrell Field Topographic Ground Survey $9,500 Resolved Boundary Survey $8,500 Aerial Survey $9,100 Underground Utility Location Service $6,500 Sub-Total: $33,600 $33,600 $33,600 Amendment #1 SLHS Sports Fields Topographic Ground Survey $13,500 Resolved Boundary Survey $4,500 Underground Utility Location Service $7,500 Sub-Total: $25,500 $25,000 $59,100 Amendment #2 Muir MS $5,200 Wilson $1,000 $6,200 $65,300 Amendment #3 SLHS Track & Field ?As Built? Survey $3,500 $68,300 Amendment #4 District Parking Lot Project Muir MS & Wilson ES Additional Survey Muir MS & Wilson ES Traffic Planning Services $14,600 $10,200 $11,250 Total $36,050 $104,350

From

Song Chin-Bendib, Associate Superintendent Business & Operations

Attachments

• Amend 4 Underwood & Rosenblum PDF · 37.5 KB ViewOpen Amend 4 Underwood & RosenblumDownload Amend 4 Underwood & Rosenblum
• Amend 4 Underwood & Rosenblum Proposal PDF · 569.8 KB ViewOpen Amend 4 Underwood & Rosenblum ProposalDownload Amend 4 Underwood & Rosenblum Proposal

Link to this item

Fiscal Impact

The project will be funded by Measure M Local Bond funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 1, in the amount of $21,999, to the State of California Multiple Award Schedule (CMAS) contract for elementary school play structures to be purchased from Landscape Structures, Inc.

Board Committee

Facilities and Technology Committee: March 12, 2014

Policy / Code

Superintendent?s Goals: #4 and #5

Background Information

As part of the Elementary School Athletic Exteriors project, funded through Measure M, the school facilities bond passed in 2010, all elementary schools will receive new play structures for their playgrounds. The original project called for the repair of the old and deteriorating playground equipment, but staff determined that it was more cost effective to replace all play structures with new play structures. This will standardize play structures across the District, with new structures under warranty and having a longer useful life. The equipment that the District, in consultation with the elementary schools? site administration, wishes to obtain is included in a current California Multiple Award Schedule (CMAS) which the District can access. The CMAS program obtains guaranteed pricing on services and products that government entities need to acquire on a regular basis. The program allows for government entities to purchase directly off of the award schedule without having to incur the time and expense of completing a formal bid process. On May 7, 2013, the Board approved the CMAS contract for elementary school play structures to be purchased from Landscape Structures, Inc., in the amount of $894,995.75. Subsequently, the contract form was provided to the vendor for review, and the vendor had issues with some of the Article 16 indemnification language and the inclusion of bonds. The negotiations continued between the District?s team (the program manager, legal counsel and the construction manager) and the vendor to get minor revisions to the indemnification language and 100% Payment and Performance bonds included at a revised total of $921,845.75, an increase of $26,850. District legal counsel reviewed and approved the changes. On June 4, 2013, the Board of Education approved the replacement of the earlier CMAS agreement, with the revised final version in the amount of $921,846 with Landscape Structures, Inc. for the Elementary School Exterior Athletic project play structures ( CMAS contract #4-10-78-0057A). The procurement method and contract form have been reviewed by District legal counsel and meet all Public Contract Code requirements. This purchase will be funded through Measure M, the local school facilities bond. This Change Order No. 1, in the amount of $21,999, is to address hidden field conditions and to provide play structure CPSI certification services that were requested by the District, but not part of the statewide CMAS contract. Budget Summary Elementary Exterior Athletic (Playground) Projects Soft Cost Budget $1,823,630 Hard Cost Budget Play Structures budget Site Construction budget Change Order Contingency $5,220,963 $921,846 $4,029,217 $269,900 Project Contingency $455,407 Total Project Budget $7,500,000

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• CO 1 CMAS Landscape Structures Inc Play Structures PDF · 48.8 KB ViewOpen CO 1 CMAS Landscape Structures Inc Play StructuresDownload CO 1 CMAS Landscape Structures Inc Play Structures

Link to this item

Fiscal Impact

The project will be funded by Measure M Local Bond funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 2, in the amount of $3,383, to the California Multiple Award Schedule (CMAS) contract for the Wilson Elementary School play structures to be purchased from Landscape Structures, Inc.

Board Committee

Facilities and Technology Committee: March 12, 2014

Policy / Code

Superintendent?s Goals: #4 and #5

Background Information

As part of the Elementary School Athletic Exteriors project, funded through Measure M, the school facilities bond passed in 2010, all elementary schools will receive new play structures for their playgrounds. The original project called for the repair of the old and deteriorating playground equipment, but staff determined that it was more cost effective to replace all play structures with new play structures. This will standardize play structures across the District, with new structures under warranty and having a longer useful life. The equipment that the District, in consultation with the elementary schools? site administration, wishes to obtain is included in a current California Multiple Award Schedule (CMAS) which the District can access. The CMAS program obtains guaranteed pricing on services and products that government entities need to acquire on a regular basis. The program allows for government entities to purchase directly off of the award schedule without having to incur the time and expense of completing a formal bid process. On May 7, 2013, the Board approved the CMAS contract for elementary school play structures to be purchased from Landscape Structures, Inc., in the amount of $894,995.75. Subsequently, the contract form was provided to the vendor for review, and the vendor had issues with some of the Article 16 indemnification language and the inclusion of bonds. The negotiations continued between the District?s team (the program manager, legal counsel and the construction manager) and the vendor to get minor revisions to the indemnification language and 100% Payment and Performance bonds included at a revised total of $921,845.75, an increase of $26,850. District legal counsel reviewed and approved the changes. On June 4, 2013, the Board of Education approved the replacement of the earlier CMAS agreement, with the revised final version in the amount of $921,846 with Landscape Structures, Inc. for the Elementary School Exterior Athletic project play structures ( CMAS contract #4-10-78-0057A). The procurement method and contract form have been reviewed by District legal counsel and meet all Public Contract Code requirements. This purchase will be funded through Measure M, the local school facilities bond. On March 18, 2014, (pending Board approval) Change Order No. 1, in the amount of $21,999, is to address hidden field conditions and to provide play structure CPSI certification services that were requested by the District, but not part of the statewide CMAS contract. This Change Order No. 2, in the amount of $3,383, is to address hidden field conditions and to provide play structure CPSI certification services that were requested by the District, but not part of the statewide CMAS contract. Budget Summary Elementary Exterior Athletic (Playground) Projects Soft Cost Budget $1,823,630 Hard Cost Budget Play Structures budget Site Construction budget Change Order Contingency $5,220,963 $921,846 $4,029,217 $269,900 Project Contingency $455,407 Total Project Budget $7,500,000

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• CO 2 Landscape Structures Inc Wilson PDF · 48.7 KB ViewOpen CO 2 Landscape Structures Inc WilsonDownload CO 2 Landscape Structures Inc Wilson

Link to this item

Fiscal Impact

A one-time cost of $29,057 and an on-going annual support of $4070.00 The Analysis is attached.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the agreement between Heartland School Solutions and San Leandro Unified School District

Background Information

Heartland School Solutions currently owns both operating software for WebSMARTT and NutriKIDS. The Nutrition Services Department is currently using WebSMARTT software for our Point of Service (POS), Meal Accountability and Free and Reduced Application Processing. Heartland School Solutions is focusing on implementing NutriKIDS as their #1 POS Software for school districts nationwide. New product research and development will be superior with NutriKIDS. We propose to upgrade to NutriKIDS. After researching and working with various competitive software products, the Nutrition Services Department feels it would be in the best interest of the district to move forward with NutriKIDS. The program is extremely user friendly which will make it an easy transition for the Nutrition Services staff. The NutriKIDS program will minimize student transaction errors and allow student photos to be easily uploaded for proper identification. No functionality will be lost during the transition. Attached is a NutriKIDS Analysis Report. It shows the annual cost saving to the Nutrition Services Department annually beginning in year 2. The chart shows that the system will pay for itself in a little over 5 years. During the recent Administrative Review by the California Department of Education, the Nutrition Services Department was directed to begin spending down their fund balance. Nutrition Services has received approval from the California Department of Education for this purchase.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• NutriKIDS Proposal and Analysis PDF · 163.9 KB ViewOpen NutriKIDS Proposal and AnalysisDownload NutriKIDS Proposal and Analysis

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Fiscal Impact

Partially funded through Measure B

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 11, in the amount of $285,889, to the Design Services Contract with Aedis Architects to add scope for the School Based Health and Wellness Center project.

Board Committee

Facilities and Technology Committee: March 12, 2014

Background Information

The Board of Education previously approved Aedis Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. The original Contract was entered into on September 6, 2007, between Aedis Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools. Subsequently, the Board approved: Amendment No. 1, in the amount of $470,654, on November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract. Amendment No. 2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools. Amendment No. 3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E. Amendment No. 4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School. Amendment No. 5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed. Amendment No. 6, in the amount of $4,400, provided architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe. Amendment No. 7, in the amount of $351,960, was approved on June 4, 2013, and was for additional Measure B savings modernization and voluntary seismic upgrade projects in 2014. In August of 2012, the Board approved the creation of additional Measure B projects from funding generated through savings. The sites include Garfield ES (no seismic work), McKinley ES, Monroe ES, Roosevelt ES (no seismic work), Bancroft MS and Washington ES. Amendment No. 8, in the amount of $102,343, was approved August 20, 2013, and was for additional seismic upgrades at Garfield ES (Davis Street Bldg), Roosevelt ES (Broadmoor Child Care Bldg and the Farrelly Pool Bldg), and additional scope at Roosevelt ES (Floor drains, roofing) and Bancroft MS (Chairlifts, stair noising, roofing, mechanical access). Amendment No. 9, in the amount of $33,140, was approved on February 2, 2014, and provided additional architectural design services for mandated ADA upgrades to the path of travel at McKinley Elementary School and Washington Elementary School. Amendment No. 10, in the amount of $6,700, was approved on February 25, 2014, and provided additional architectural services specifically related to the re-engineering and modifying existing ductwork at HVAC units located in the attic space above the Bancroft Middle School music room and practice studios in order to accommodate new access for maintenance staff, and to procure DSA approval. This Amendment No. 11, in the amount of $285,889, is to provide architectural services for the conversion of the former Girls, Inc. building to the District?s new School Based Health and Wellness Center. The existing building consists of approximately 13,000 square feet. The project includes modernization to the interior and exterior to accommodate the program. Contract and Fee Summary Item Description of Services Item Amount Running Total Original Contract Modernization at SLHS, McKinley, Roosevelt, Washington $1,045,588 $1,045,588 Amend. #1 Modernization at Bancroft MS $470,654 $1,516,242 Amend. #2 Modernization at Garfield & Monroe $121,532 $1,637,774 Amend. #3 Classroom Paint and Lights Washington Buildings C & E $18,810 $1,656,584 Amend. #4 Measure B Savings Mod. San Leandro HS $243,896 Replace Portables at Washington ES $145,666 $389,562 $2,046,146 Amend. #5 Washington ES Change from Portables to Modular Classrooms $29,000 $2,075,146 Amend. #6 Engineering Calculations for San Leandro HS skylights $4,400 $2,079,546 Amend. # 7 Measure B Savings 2014 projects ? Phase I $351,960 $2,431,506 Amend. #8 Measure B Savings 2014 projects ? Phase II $102,343 $2,533,849 Amend. # 9 ADA Upgrades ? McKinley ES $25,440 ADA Upgrades ? Washington ES $ 7, 700 $33,140 $2,566,989 Amend. #10 HVAC Modifications ? Bancroft MS $6,700 $2,573,689 Amend. #11 School Based Health and Wellness Center project $285, 889 $2,859,578

From

Song Chin-Bendib, Associate Superintendent Business and Operations

Attachments

• Amend 11 Aedis SBHWC PDF · 39.7 KB ViewOpen Amend 11 Aedis SBHWCDownload Amend 11 Aedis SBHWC

Link to this item

Fiscal Impact

$4,620.00 - Special Education funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2013-2014 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement and agency contracts for the school year 2013-2014. Student # DOB Cost Location # 1 Various Students $4,620.00 STE Consultants Total $4,620.00

From

Rosanna Mucetti, Assistant Superintendent, Educational Services

Attachments

• STE Consultants PDF · 282.7 KB ViewOpen STE ConsultantsDownload STE Consultants

Link to this item

Fiscal Impact

No coswt to he General Fund; $8,000 from Roosevelt's combined budgets. (Breakdown: $625/student; Sylvan teacher hourly: $22.40/hour)

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Sylvan Learning Center for Mathematics Intervention at Roosevelt School for the 2013-2014 School Year.

Background Information

Roosevelt School is seeking to contract with Sylvan Learning Center again this school year for 8 weeks beginning March 3 for twelve 4th and 5th grade students identified as needing additional mathematics support on site at Roosevelt. Sylvan will provide the teachers, all curriculum and support materials needed, and a free mathematics computer program. Services will be after school four days per week for an hour for 30 days. As part of an "in-kind" service, Sylvan will be providing a parent workshop called "Forgotten Math" in April. This is the fourth year using Sylvan to provide these after school services. The results from last year showed that 70% of the 13 participating students grew on the 2013 STAR Math Content Standards Test (CST). Roosevelt is utilizing their Site Discrectionary and EIA SCE budget to focus on mathematics support. Sylvan Learning Center is also a state approved supplemental educational service provider that our District uses for our program improvement schools. Sylvan has created CCSS lessons to prepare students for the SBAC test.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Sylvan Learning Contract PDF · 1.5 MB ViewOpen Sylvan Learning ContractDownload Sylvan Learning Contract

Link to this item

Fiscal Impact

Adding the new assistant director positions and eliminating the existing coordinator and director positions will result in a cost savings of approximately $85,000.

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the job description and duties for the Assistant Director position, and authorize staff to advertise for and fill three Assistant Director positions.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the job description and duties for the assistant director position, and authorize staff to advertise for and fill three assistant director positions.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

The Educational Services Department is undergoing a restructuring process. Phase one of this process was to establish and fill new director level positions. In this phase of the restructuring process, the Board of Education is asked to approve the revised job description for the assistant director level position in this department, which will fix the duties for this position. In addition, the Board of Education is asked to approve three assistant director positions and authorize staff to fill these positions. These positions will replace three coordinator level positions and one existing assistant director position.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Job Description: Assistant Director, Educational Services Word · 71.4 KB Open Job Description: Assistant Director, Educational ServicesDownload Job Description: Assistant Director, Educational Services

Link to this item

Minutes

Miscellaneous receipts in the amount of $7,819,259.49 have been deposited in the Treasury of Alameda County.

Staff Recommendation

Miscellaneous Receipts in the amount of $7,819,259.49 have been deposited in the Treasury of Alameda County.

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board received for review the Investment Report for the months of November 2013 and January 2014.

Staff Recommendation

The Board to review the investment report for the months of November 2013 and January 2014

Background Information

Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• November Investment Report 2013 PDF · 1.0 MB ViewOpen November Investment Report 2013Download November Investment Report 2013
• January Investment Report 2014 PDF · 1.8 MB ViewOpen January Investment Report 2014Download January Investment Report 2014

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board accepted the Performance Audit Report for fiscal year 2012-13 as prepared by Vavrinek, Trine, Day & Co., LLP.

Staff Recommendation

Accept the Performance Audit Report for fiscal year 2012-2013 as prepared by Vavrinek, Trine, Day & Co, LLP.

Board Committee

Finance Committee meeting: March 3, 2014

Policy / Code

Office of Management & Budget (OMB) Circular A-133

Background Information

The 2012-13 Annual Financial Audit Report (General and other funds) and Bond Performance Audit Report (G.O. bond fund) are presented in two separate meetings because effective January 1, 2014 Education Codes 15280 and 15286 have been amended as follows: Annual Audit is to be presented to the Board before January 31 st . Performance Audit is to be presented to the Board before March 31 st . Staff presented the Annual Financial Audit report (General Fund and other funds) to the Board of Education on January 14, 2014, while Bond Performance Audit report (G.O. bond fund) is presented at this time. However, the District has advised the auditors to present both reports to the Board together in the future in order to minimize the confusion. Vavrinek, Trine, Day & Co, LLP, (VTD) has audited the financial statements of San Leandro Unified School District 2006 bond fund resources ? Measure B and Measure M funds for the year ended June 30, 2013 and has issued its reports thereon dated February 27, 2014. The reports are being presented to the board as an information item. The auditors have noted in their Board Communication Letter that they ? encountered no significant difficulties in dealing with management in performing and completing our audit ?. Regarding disagreements with the management, the auditors noted ? we are pleased to report that no such disagreements arose during the course of our audit ?. Following is the auditor?s opinion regarding Measure B: ? In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Measure B General Obligation Bonds of the San Leandro Unified School District at June 30, 2013, and the changes in financial position for the period then ended in conformity with accounting principles generally accepted in the United States of America? . Regarding Performance audit the auditors noted: The results of our tests indicated that the District expended Measure B General Obligation Bond funds only for the specific projects approved by the voters, in accordance with Proposition 39 and outlined in Article XIIIA, Section 1 (b)(3)(C) of the California Constitution?. Following is the auditor?s opinion regarding Measure M: ? In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Measure M General Obligation Bonds of the San Leandro Unified School District at June 30, 2013, and the changes in financial position for the period then ended in conformity with accounting principles generally accepted in the United States of America ?. Regarding Performance audit the auditors noted: The results of our tests indicated that the District expended Measure M General Obligation Bond funds only for the specific projects approved by the voters, in accordance with Proposition 39 and outlined in Article XIIIA, Section 1 (b)(3)(C) of the California Constitution?.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Measure B Finance Audit PDF · 515.3 KB ViewOpen Measure B Finance AuditDownload Measure B Finance Audit
• Measure B Performance Audit June 2013 PDF · 290.0 KB ViewOpen Measure B Performance Audit June 2013Download Measure B Performance Audit June 2013
• Measure M Finance Audit June 2013 PDF · 512.9 KB ViewOpen Measure M Finance Audit June 2013Download Measure M Finance Audit June 2013
• Measure M Performance Audit June 2013 PDF · 289.6 KB ViewOpen Measure M Performance Audit June 2013Download Measure M Performance Audit June 2013

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To

Dr. Michael McLaughlin Superintendent

Minutes

The Board received for information the San Leandro Teachers' Association Initial Proposal to the San Leandro Unified School District.

Quick Summary / Staff Recommendation

Present the SLTA's initial proposal to the SLUSD for public review and comment.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

Government Code 3547 requires school districts to ?sunshine? collective bargaining proposals at a meeting of the board of education. The San Leandro Teachers' Association submitted an initial proposal to reopen contract negotiations with the San Leandro Unified School District (SLUSD). This proposal is presented for public review and comment consistent with the requirements of Government Code 3547.

From

Dr. John Thompson Assistant Superintendent

Attachments

• The San Leandro Teachers' Association's Initial Proposal to the SLUSD PDF · 49.4 KB ViewOpen The San Leandro Teachers' Association's Initial Proposal to the SLUSDDownload The San Leandro Teachers' Association's Initial Proposal to the SLUSD

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Fiscal Impact

Non Applicable

To

Board of Education

Minutes

Trustee Prola would like the Board to consider reinstating the libraries at the elementary schools. Superintendent McLaughlin said that this topic will be part of the LCAP discussion, so it was not necessary to be a Board consensus item. Responding to Trustee Rosato regarding re-branding the District logo, and the ongoing discussion regarding parking lot safety cameras, Superintendent McLaughlin said cameras in the parking lot are still being discussed, adding, that the solar location discussion may have been part of the hold up, as the placement locations of both are in the same area. Regarding the re-branding of the District logo, the Superintendent noted that it is his hope to begin the discussion in the next couple of weeks, with Trustee Prola suggesting that the AP arts students be involved in that process.

Staff Recommendation

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.

Board Committee

Non Applicable

Policy / Code

Board Bylaws

Background Information

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Board of Education Consensus Requests Summary Spreadsheet 3/18/14 PDF · 45.8 KB ViewOpen Board of Education Consensus Requests Summary Spreadsheet 3/18/14Download Board of Education Consensus Requests Summary Spreadsheet 3/18/14

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Minutes

Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 24, 2014 - District Office

Quick Summary / Staff Recommendation

Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 24, 2014 - District Office

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Minutes

The meeting was adjourned at 8:i10 p.m.

Actions

Motion - Motion made by Jason Toro and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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