Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

Prior to approving the agenda, Trustee James, asked that Action/Discussion Item 11h- 2014-2015 Bond Projects (Finish Strong Plan) be moved ahead of 11b. With that, the Board approved the agenda for the Regular Board meeting held on April 1, 2014, as amended. Trustee Katz-Lacabe was absent.

Staff Recommendation

Approve the agenda for the Regular Meeting held on April 1, 2014.

Actions

Motion Approve the agenda for the Regular Meeting held on April 1, 2014. - Motion made by Ron Carey and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Sonal Patel, Director of Teaching, Learning and Educational Equity, presented an overview of the process used and the rational and recommendations for redesigning the District's strategic intervention courses in English Language Arts and Mathematics at the middle school and high school in order to align with the new demands of the Common Core State Standards. Currently the District serves 653 students in the Companion classes at the secondary level. Formally known as ELA Companion and Mathematics Companion, the new courses will be renamed ELA Laboratory and Mathematics Laboratory and will serve as semester long courses that provide strategic support to students developing skills towards the Common Core State Standards with more differentiation and technology integration. The redesign of the course will also create more operational flexibility for creating more access to elective courses outside of the intervention courses to students in the upcoming academic year. The goal and imperative is to make sure that student have "real time" access to intervention in an equitable way. The first step, in the redesign was to hold a forum inviting teachers who have taught a companion class to discuss whether or not the intervention classes were having the desired outcome. At the forum, teachers were asked to consider the following question: "What is the impact of Companion in both the affective and cognitive (reading or math) skills on the students placed into the course?" Whether or not the teacher had taught a companion class for one year or four, several patterns emerged from the teacher voice, including: What is the objective? Lack of multiple points for assessments No flexibility in entry to exist if a student did improve Lack of enrichment/elective wheels Some 6th - 8th grade students were enrolled in both a Math and English Language Arts Core class and a Math and English Language Arts Companion class, becoming a "Double-Double, thereby sacrificing an elective course, as well as the opportunity to take a core class such as history or science. According to the findings, too often, the companion course became more of what the students were receiving in the core class. Ms. Patel said that the companion class design was predicated on mandates and the national landscape at the time, and teachers were asked to use ancillary materials that came with the curriculum, stating that "intervention opens access and prevents tracking," adding that "students with historic and repeated underachievement also need development to executive functioning skills." The redesign should look and feel different, with small groups and the use of instructional technology, that will allow real-time assessments, allowing students more flexibility to exit out and take electives. The Board thanked the staff for the presentation. Comments and questions posed and addressed by the staff included: Great to see the flexibility to meet the needs of students How do we manage exiting in/out in the semester when other classes are already in progress? Thanked staff for taking a good hard look at what is not working Is looking forward to a vibrate intervention program How do we evaluate ourselves in the process? Looks forward to moving outside of the box and into the educational light that will better meet our students' needs and also meet the needs of our professional educators as they meet the new challenges Appreciates the fact that we are looking at something new; however, revaluating it, to make sure that it is working Speaking to Trustee L?pez's comments regarding evaluation and measurable results, Dr. Mucetti reiterated that the redesign of Educational Services, the collaboration across departments, and technology integration is key to the differentiated instruction and ongoing assessments students need, as well as the research and evaluation to ensure that students are benefiting; however, "If we don't get the outcomes we want, we will go back to the redesign table."

Board Committee

Board Curriculum Committee

Background Information

Sonal Patel, Director of Teaching, Learning and Educational Equity, will present the rational and recommendations for redesigning our strategic intervention courses in English Language Arts and Mathematics at the middle school and high school in order to align with the new demands of the Common Core State Standards. Formally known as ELA Companion and Mathematics Companion, the new courses renamed ELA Laboratory and Mathematics Laboratory will serve as semester long courses that provide strategic support to students developing skills towards the Common Core State Standards with more differentiation and technology integration. The redesign of the course will also create more operational flexibility for creating more access to elective courses outside of the intervention courses to students in the upcoming academic year.

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Minutes

Trustee Rosato reported receipt of the following emails from March 18, 2014-April 1, 2014: From Robin Michel regarding "Board Meeting Highlights: March 11, 2014"; from Mary Patterson regarding "Class Vacancy"; from Robin Michel regarding "Enrollment for First 5 Summer Program Underway"; from Cristina Fuentes regarding "Washington Wildcat Press, March 19, 2014"; from Jill Synnott regarding "Thank You/SLHS Social Advocacy Class"; from Mary Patterson regarding "Postings"; from SLED regarding "Principals Utilize Technology to Communicate"; from Mary Patterson regarding "Classified Vacancy"; from Sukhi Khaira regarding ""F&T Committee Meeting, March 26, 2014"; from Adan Alonzo regarding "April 1 and April 4 JMMS Fundraiser Flyers"; from Dan Martin regarding "Stand Up for Education Fundraiser"; from Elaine Tesorero regarding "Staff Bulletin March 24-March 28, 2014"; from Mary Patterson regarding "Staff Nominations for 14-15 Employees of the Year," and "Classified Posting"; from Carol Alvarez regarding "James Madison Parent Newsletter"; from Robin Michel regarding "Board Meeting Highlights: March 18, 2014"; from Mary Patterson regarding Admin Vacancy Posting"; from Cristina Fuentes regarding "Washington Wildcat Press, March 26, 2014"; from Donna McBride regarding "Dolphin News"; from Mary Patterson regarding "Classified Postings"; from Sheila Jordan regarding "Attend the ACSBA LCAP Workshop and Candidate Meet and Greet April 17, 6 p.m. - 8 p.m."; from Veronica Sanchez regarding "Garfield Newsletter for March 28"; from Keep Music Rockin' Foundation regarding "Lenny Williams Golf Classic"; from Elaine Tesorero regarding "Staff Bulletin March 31, 2014-April 4, 2014"; from Mary Patterson regarding "Classified Vacancy"; and from "Jerry White regarding "AEC Availability for Bancroft Musical Theatre."

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Minutes

Student Board member Ellie Erickson updated the Board on activities at the San Leandro High School campus and the Fred T. Korematsu campus. Highlights included: March 14 was "Pi Day," a sophomore class fundraiser, where students had the chance to "pie a teacher" in front of the pirate in the quad during lunch. Participants received a pie, with the tin size depending on how many numbers of pi they could recite. The closing ceremonies for the San Leandro High School Olympics was amazing. The Student Recognition Assembly was last Thursday, March 20 and was very successful. Students were recognized for their grades, participating in school clubs and volunteer service. The Talent Show on March 22 raised $1,600. The Spring Festival will be April 26. On a somber note, Ms. Erickson recognized high school senior Anthony Villaflor, who passed away yesterday, saying that he was a member of the football team and a phenomenal wrestler, commenting that while this was only his first year at San Leandro High, he made an impact on the school.

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Minutes

There were no Union Representative Reports.

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Minutes

Superintendent McLaughlin provided the following report: Loss of San Leandro High School Student Echoing Student Board member Ellie Erickson's comments on the loss of Anthony Villaflor, Dr. McLaughlin spoke about how difficult it is, not only for the District, but to the community, as well, to lose a student. He thanked San Leandro High School Assistant Principals Guilllermo Morales and Elisa Alvarez and staff for supporting the students and family during this difficult time. He will keep the Board and staff informed about the family's funeral arrangements. Quality School Construction Bonds (QSCB) Program The QSCB Program application, which would provide an interest free loan to support the district's technology expansion and enhancement, has passed the first step, (approval by the state), and is now in the hands of our Bond Counsel. If everything goes as planned, the District could expect funding by May 15, which will provide the base for our technology infrastructure and is key to our future success for technology. He thanked Associate Superintendent Song Chin-Bendib, the facilities team, and Bond Counsel for all of their work on the application. The East Bay I-80/880 Corridor Career Pathways Consortium's Grant The application for the Career Pathways Trust grant, which would help support career technical education at eleven school districts and three community colleges in the east bay, including San Leandro Unified and its partner, Eden Area ROP, has been submitted to the state. He thanked Assistant Superintendent Dr. Rosanna Mucetti, San Leandro High School Assistant Principal Elisa Alvarez, and Gear-Up Coordinator Juliza Eagles for developing the plan for San Leandro Unified. He said that the District would receive approximately $514,431, over the period of the grant, and Eden Area ROP would receive approximately $295,000. Assistant Superintendent Mucetti said that districts should receive grant notifications around the last week of April. Professional Development Day #3 The Superintendent mentioned getting to participate in the March 31 Professional Development Day. At his invitation, Assistant Superintendent Dr. Rosanna Mucetti provided a brief overview of the day, commenting that it was a day of professional learning for the San Leandro Teachers' Association (SLTA) and California School Employees' Association (CSEA). The general session began at the Arts Education Center at San Leandro High School (SLHS). Through the efforts of the SLHS Black Student Union, a six-year girl opened the session with a very powerful speech, and a SLHS senior closed the session with some poetry. Teachers then attended breakout sessions at the Fred T. Korematsu Campus, that included how to use Google Docs, job-course alike time to collaborate around Common Core State Standards, a focus on 21st Century computer technology skills, and opportunities to dialogue with their colleagues. CSEA employees spent a full day at a workshop on the new online enrollment system. Dr Mucetti then wrapped up the day, meeting with her staff around their professional needs and what the District Office can do to create efficiency in their workflow at the site. Update on the San Leandro High School Principal Search HYA consultants have identified thirteen qualified applicants from which they will recommend six candidates. Next Wednesday, Assistant Superintendents Thompson and Mucetti and the Superintendent will be meeting with HYA to discuss the details of the interview process (committees, composition, questions, etc.).

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on March 26, 2014, and discussed several addendums, amendments, and notices of completions that are on the agenda tonight for Board consideration. The committee also reviewed the 2014/2015 Bond Projects "Finish Strong" Plan, which contains the schedule of all Measure B and Measure M Bond funded and Board approved projects. Trustee Lopez also added that the committee heard a presentation on the School Based Health Care Center from Alameda County.

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Minutes

Trustee Carey reported that the Curriculum Committee met on March 26 and discussed Advanced Placement Course Descriptions for AP French and AP Government and Politics, and Redesigning Secondary Intervention Companion Courses (ELA Laboratory and Mathematics Laboratory). The committee received an updated on the secondary Mathematical Pathways for Common Core, and CCSS aligned English Language Art Curriculum and Mathematics Curriculum Guide.

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Minutes

Trustee Carey reported that the Policy Committee met on March 26, and had an update on the CSBA Board Policy Review. It was noted that the committee will be reviewing the policy revisions on a global level in the upcoming policy subcommittee meetings and will be bring the new policies for adoption in May or June; any key policies that need updating or require particular attention will be brought to the committee and the Board in advance of the large-scale policy adoption. The committee discussed an Early Entrance Policy for Transitional Kindergarten and Kindergarten, which is being brought forward for Board consideration tonight. On behalf of the both committees, Trustee Carey thanked Assistant Superintendent Dr. Muscetti and Sonal Patel, Director of Teaching, Learning, Educational Equity for all of their work.

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Minutes

The following items were pulled from the Consent Calendar: 10g - "Resolution #14-14 to Declare Certain Equipment Surplus and/or Obsolete (Prola) 10m - Out-of-State Field Trip for San Leandro High School DECA Students to Atlanta, Georgia from May 20-7, 2014 (Prola) 10n - Contracted Services with WestEd for Developing Assessments Addressed in the District Common Core ELA Units (Prola) With those exceptions, the Board approved the Consent Calendar as amended. Trustee Katz-Lacabe was absent.

Actions

Motion - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Attachments

• March 11, 2014, Minutes PDF · 182.5 KB ViewOpen March 11, 2014, MinutesDownload March 11, 2014, Minutes
• March 18, 2014 Minutes PDF · 153.6 KB ViewOpen March 18, 2014 MinutesDownload March 18, 2014 Minutes

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Attachments

• Certificated Personnel Report PDF · 80.1 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report
• Classified Personnel Report PDF · 13.9 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

The monthly rate for the 500Mbps connection is $1603.58. This is an increase of $604.23 per month over our existing contract. However, after E-rate and California Teleconnect Fund discounts, the difference in cost to the District is only an additional $90.64 per month. So the total cost to the District will now approximately be $240.54 per month for this new contract.

To

Mike McLaughlin, Ed.D., Superintendent, Education Services

Staff Recommendation

Staff recommends the approval of the 3 year contract with AT&T to maintain and upgrade the District?s internet bandwidth from 500Mbps to 1Gbps and continue receiving vital services from ACOE.

Board Committee

Facilities and Technology Committee: March 26, 2014

Background Information

San Leandro Unified receives many core services from Alameda County Office of Education (ACOE). These services include, but are not limited to, internet access, financial software, spam filtering, content filtering, firewall services and network monitoring. ACOE is also an E-rate eligible Internet Service Provider (ISP). The E-rate program provides discounts to assist schools and libraries to obtain affordable telecommunications and Internet access. It is funded through a Universal Service fee charged to companies that provide telecommunications services. As a result, due to our Free-and-Reduced Lunch student population, our District is only responsible for paying just 30% of our total internet service rates when using an E-rate eligible ISP. Although we pay ACOE for our internet access, AT&T provides the conduit, or the physical connection (using fiber cable), from the District Office to ACOE for us to access the internet and the aforementioned ACOE services. This contract is to maintain our current connection and increase our internet bandwidth from 500Mbps to a 1Gbps connection. It is a 3 year contract and will provide us enough time to plan out and implement any service changes we may want to make in the future.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• AT&T Master Agreement PDF · 396.4 KB ViewOpen AT&T Master AgreementDownload AT&T Master Agreement
• AT&T Pricing Schedule PDF · 616.8 KB ViewOpen AT&T Pricing ScheduleDownload AT&T Pricing Schedule
• AT&T Pricing Schedule Amendment PDF · 466.0 KB ViewOpen AT&T Pricing Schedule AmendmentDownload AT&T Pricing Schedule Amendment

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Fiscal Impact

The proposed contract for Schoolwires will be $27,720 for all school sites for the 2014-2015 fiscal year. This includes all support, web hosting and licensing fees. E-rate will be discounting this price (by an estimated 70%) which would reduce the cost to the District to just $8,316 annually.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Staff recommends the renewal of the Schoolwires contract to continue providing the District and our schools a means to maintain and update our websites.

Board Committee

Not Applicable.

Background Information

Schoolwires is a leading website hosting and design company that is geared towards educational institutions. Their primary focus is to provide schools and school districts with tools to enable those without website authoring experience to create and maintain webpages that would foster accurate communication and positive interaction with our stakeholders. Schoolwires? service allows a user to update and create a webpage through a Microsoft Word like interface. No previous website development or programming experience is required of the user. In addition, they provide survey functionality, online form creation, mass email and email alerts of specific page updates, calendaring, intranet and user role security. The Schoolwires has hosted San Leandro Unified School District?s website for the last four years. In the interest of fostering greater communication with our stakeholders and community, we are proposing to expand the Schoolwire service to all schools within the District. As a result, all schools in the District would have a uniform and consistent online presence in terms of aesthetics and navigation. The characteristic of each school will be preserved such that the website of each school would display their own school colors, mascots and logos. With the adoption of the Schoolwires? service across the District, the responsibility of maintaining and updating of each school site would be left to the schools. Using Schoolwires? technology to alleviate the hassles of website design, each Principal could assign the responsibility of maintaining the school website to anyone or to a team of staff members thus allowing the task to be decentralized. San Leandro High School and Bancroft Middle School are already using the services of Schoolwires. Other districts such as Santa Ana Unified, San Marcos Unified, Redwood City School District, Whittier Union High School District, Oakland Unified and Carmel Unified are all existing clients of Schoolwires. Fremont Unified, also a client, just received an award for the fourth best K-12 Website in the country as awarded by Wanttoteach.com. Currently Schoolwires has a 99.47% customer satisfaction rating. The proposed contract for Schoolwires will be $44,710 for the initial year. One-time setup charges equate to $24,910 ($16,890 for setup and $8,020 for training) of the total contract. This also includes all support, web hosting and licensing fees. After the first year, we will be applying for E-rate to discount the hosting portion which would reduce the annual cost of the total contract to approximately $7,128 for every year thereafter to cover all twelve school sites.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Education Services

Attachments

• Schoolwires 2014 - 2015 PDF · 145.3 KB ViewOpen Schoolwires 2014 - 2015Download Schoolwires 2014 - 2015

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Fiscal Impact

The cost to the District will be $45,800 for the fiscal year 2014-2015, $14,500 of which is an initial one-time setup cost. After E-rate discounts (70%) the District responsibly will approximately be $13,740. The setup cost is for setting up the Palo Alto Network services and increasing the bandwidth. The cost for future years would be $31,300 annually or $9,390/yr after E-Rate discounts.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Renew the ACOE Service Contract to continue internet access throughout the District, provide content filtering and firewall services.

Board Committee

Facilities & Technology Committee Meeting: March 26, 2014

Background Information

The Alameda County Office of Education (ACOE) receives their internet access from the K12 High Speed Network (K12HSN). K12HSN is a state program funded by the California Department of Education. K12HSN provides all K-12 County Offices of Education in California with internet access and enables each county office of education to become an internet service provider (ISP) for the Districts they serve. Since all entities are state funded, ACOE is able to provide their Districts with internet access at greatly reduced cost as compared to private ISP?s such as AT&T or Comcast. Thus, our District has historically utilized ACOE as the internet service provider. Along with internet service, ACOE has contracted with Palo Alto Networks to provide group rates for content filtering and firewall service to school districts within Alameda County. Therefore, it is more cost effective for our District to utilize those services through ACOE rather than procuring those services ourselves. This renewal contract with ACOE will increase our current bandwidth to the internet from 500Mbps to 1Gbps.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• ACOE Renewal Contract PDF · 1.7 MB ViewOpen ACOE Renewal ContractDownload ACOE Renewal Contract

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To

Board of Education

Minutes

Trustee Prola raised concern on the number of electronic devices being discarded due to "not cost effective to have repaired." She felt that these items could be donated to students, families or worthy organizations who are in need of computers. Staff explained that with technology changing at such a rapid pace, repairing these computers would not be worth it as they don't work and they were purchased in 2002, which is way beyond the depreciation value. With that, the Board adopted Resolution #14-14 to Declare Certain Equipment Surplus/and or Obsolete. Trustee Katz-Lacabe was absent.

Staff Recommendation

Adopt Resolution #14-14 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Actions

Motion Adopt Resolution #14-14 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment. - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Resolution 14-14 Discard/Obsolete Bancroft SLHS PDF · 223.8 KB ViewOpen Resolution 14-14 Discard/Obsolete Bancroft SLHSDownload Resolution 14-14 Discard/Obsolete Bancroft SLHS

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Fiscal Impact

None; each contract will be funded based on its budget source requested.

To

Board of Education

Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2013-2014.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Associate Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?.? Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.?

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Bond $15K or Less PDF · 22.2 KB ViewOpen Bond $15K or LessDownload Bond $15K or Less

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Fiscal Impact

Funded through Measure M and Measure B.

To

Board of Education

Staff Recommendation

Approve the final change order, Change Order No. 10, to the Construction Contract with F&H Construction, in the amount of $99,000, for the San Leandro High School Swim Center, Fields, Grading and Drainage Projects.

Board Committee

Facilities and Technology Committee: March 12, 2014

Background Information

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012. On July 10, 2012, the District received seven (7) bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. in the amount of $10,186,000. On November 6, 2012, the Board of Education approved Change Order No. 1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill. On January 15, 2013, the Board of Education approved Change Order No. 2, in the amount of $20,249, to address field conditions and to improve safety, increase value, flexibility and/or functionality. On January 29, 2013, the Board of Education approved Change Order No. 3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and to performing additional exploratory excavation to expose and hand dig around unknown underground utility conditions. On February 26, 2013, the Board of Education approved Change Order No. 4, in the amount of $4,445, which included a reductive amount of <$1,373> for cost savings and addresses owner requested items to provide added value. On April 16, 2013, the Board of Education approved Change Order #5, in the amount of $95,945, included additional work to address field conditions, including the removal, transport and proper disposal of pesticide contaminated soils; and addressing the recommendations of the geotechnical engineer. On June 20, 2013, the Board of Education approved Change Order No. 6, in the amount of $100,149, which included additional work to address field conditions and to improve/add discretionary owner changes to improve/add features and ease maintenance at the new facility such as a new quick connect irrigation system to be able to hose down the artificial turf field, a new 33? high flagpole and the new infrastructure to be able to support adding the pole vaulting event to the high school track and field program. Additionally, the Alameda County Health Department requested a non-discretionary change to add water fountains on the pool deck. On November 19, 2013, the Board of Education approved Change Order No. 7, in the amount of $66,107, to address field conditions and to install an additional concrete slab and drainage to the western end of the pool deck for added value and functionality, soil sampling, providing and installing a gas meter to monitor user group usage, and requests by the fire marshal and structural inspector. On January 14, 2014, the Board of Education approved Change Order No. 8, in the amount of $39,993, to address field conditions and included furnishing and installing a master flow sensor for wash down at the artificial field, additional fence at the additional deck surface, and revision to DSA required structural connections at score board and approved structural steel connection. On February 4, 2014, the Board of Education approved Change Order No. 9, in the amount of $18,875, to address field conditions and included installing new domestic water service to the weight room and mat room portables, verifying surveying work, and providing additional soil treatment to increase compaction at the football field, as required by the soils engineer, and other items. This Change Order No. 10, in the amount of $78,727, is to address field conditions, including excess site soil remediation, rock removal, and re-grading and turf maturation; and grading and paving for drainage and ADA compliance at the mechanical room. It also included increasing to stainless steel at twelve drinking fountain guards. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $10,186,000 $10,186,000 0% CO #1 $37,136 $10,223,136 0.36% CO #2 $20,249 $10,243,385 0.56% CO #3 $55,456 $10,298,841 1.13% CO #4 $4,445 $10,303,286 1.15% CO #5 $95,945 $10,399,231 2.10% CO #6 $100,149 $10,499,380 3.07% CO # 7 $66,107 $10,565,487 3.73% CO #8 $39,993 $10,605,480 4.10% CO # 9 $18,875 $10,624,355 4.3% CO # 10 $78,727 $10,703,082 5.0% Budget Summary SLHS Swim Center and Fields, Grading and Drainage Projects Soft Cost Budget (Site Costs, Other Construction, Planning, Construction Testing, Construction Inspection, Furniture, Fixtures & Equipment) $3,691,238 Hard Cost Budget Construction Construction (Irrigation Well) $10,927,157 $10,703,082 $224,075 Project Contingency $1,203,915 Total Project Budget $15,822,310

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• CO #10 F&H Swim and Fields PDF · 48.2 KB ViewOpen CO #10 F&H Swim and FieldsDownload CO #10 F&H Swim and Fields

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To

Board of Education

Staff Recommendation

Approve the Notice of Completion (NOC) for the San Leandro High School Swim Center and Fields Project.

Board Committee

Facilities and Technology Committee: March 26, 2014

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, F & H Construction, for the San Leandro High School Swim Center and Fields Project has been performed and is now complete. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on February 28, 2014. The project team included WLC Architects, Inc. (Architectural Design) and Harris & Associates (CM).

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• NOC F&H SLHS Swim and Fields PDF · 15.8 KB ViewOpen NOC F&H SLHS Swim and FieldsDownload NOC F&H SLHS Swim and Fields

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve request for Bancroft Middle School to discard damaged textbooks.

Policy / Code

Board Policy 3270 Education Code 60500

Background Information

In accordance with Board Policy BP 3270, Bancroft Middle School seeks to dispose of damaged textbooks. (Refer to attached listing for specific information.)

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Bancroft-Discard Damaged Textbooks PDF · 180.7 KB ViewOpen Bancroft-Discard Damaged TextbooksDownload Bancroft-Discard Damaged Textbooks

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• $5K or Less PDF · 18.3 KB ViewOpen $5K or LessDownload $5K or Less

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Prola raised concern regarding adult chaperones on out-of-state field trips with students and funding available for students unable to pay for the trip. There was a brief discussion regarding revisiting the policy with regards to the adults accompanying the students, the students not being well-chaperoned, and funding for students who are unable to pay. During the discussion, Superintendent McLaughlin mentioned that if staff had been given a "heads up" before the meeting, the questions and concerns could have been addressed more thoroughly and knowledgeably. Dr. McLaughlin pointed out that there seems to be some confusion on differentiating between what items belong on the Consent Calendar and those that should be placed on the Action/Discussion calendar. He explained that when an item is placed on the Consent Calendar, staff is assuming that the items are routine and pre-approved, requiring no further explanations or information, etc. He is planning to discuss this issue with the Board and staff further. Following the discussion, it was noted that the field trip policy is currently under review by the California School Boards Association. The Board then approved the Out-Of-State Field Trip for San Leandro High School DECA Students to Atlanta, Georgia from May 2-7, 2014.

Staff Recommendation

Approve Out-of-State Field Trip for San Leandro High School DECA Students to Atlanta, Georgia from May 2-7, 2014

Actions

Motion Approve Out-of-State Field Trip for San Leandro High School DECA Students to Atlanta, Georgia from May 2-7, 2014 - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Not Applicable

Policy / Code

BP 6153

Background Information

San Leandro High has requested approval of a field trip for their Distributive Education Clubs of America (DECA) students that will qualify at the state conference in the spring. Depending on state winners, approximately 4 students will attend the International DECA Competition in Atlanta, Georgia from May 2-7, 2014. San Leandro High DECA students have been attending these competitions since 1985. The cost of the trip will be covered by the students and the required number of chaperones will accompany the students. All appropriate field trip rules will be followed.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• DECA out of state field trip PDF · 79.5 KB ViewOpen DECA out of state field tripDownload DECA out of state field trip

Link to this item

Fiscal Impact

$36,000 from Common Core funds

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Responding to Trustee Prola's question regarding the reason the District was spending $36,000 for consultants to develop Common Core assessments when she thought that the assessments were coming from the CDE, Assistant Superintendent Mucetti explained that while the state has provided the District with the the Smarter Balance Assessment Consortium, (SBAC) which is being piloted, and is also working on interim assessments, one of the pieces not yet carved out by the state is the formative on-going assessments. The District is seeking the consulting services of WestEd (who helped the District with the curriculum guides) to facilitate training sessions for developing District assessments to evaluate student proficiency with the skills and knowledge addressed in the District Common Core ELA units. Following the explanation, the Board approved the Contracted Services with WestEd for Developing Assessments Addressed in the District Common Core ELA Units. Trustee Katz-Labcabe was absent.

Staff Recommendation

Approve Contracted Services with WestEd for Developing Assessments addressed in the District Common Core ELA Units during the summer and fall of the 2014-2015 school year

Actions

Motion Approve Contracted Services with WestEd for Developing Assessments addressed in the District Common Core ELA Units during the summer and fall of the 2014-2015 school year - Motion made by Diana Prola and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Background Information

WestEd will facilitate training sessions for developing assessments to evaluate student proficiency with the skills and knowledge addressed in the District Common Core ELA Units.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• WestEd Scope of Work PDF · 47.8 KB ViewOpen WestEd Scope of WorkDownload WestEd Scope of Work

Link to this item

To

Michael McLaughlin, Ed.D. Superintendent

Minutes

The Board approved the Declaration of Need for Fully Qualified Educators. Trustee Katz-Lacabe was absent.

Staff Recommendation

Adopt the Declaration of Need for Fully Qualified Educators

Actions

Motion Adopt the Declaration of Need for Fully Qualified Educators - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

A Declaration of Need must be approved at a public meeting of the Board of Education certifying that there is an insufficient number of certificated persons who meet the district's specified employment criteria for the positions listed on the attached form. The Declaration of Need allows the District to hire fully credentialed teachers in the shortage areas of Mathematics, Science, Special Education and CLAD. The District is declaring that it has implemented a process for conducting a diligent search that includes distributing job announcements, and contacting college and university placement centers. The District is also certifying that it made a reasonable effort to recruit fully credentialed teachers. Upon Board approval of the recommendation, documents will be forwarded to the Commission on Teacher Credentialing. The Declaration remains in force until June 30, 2015.

From

John Thompson, Ed.D. Assistant Superintendent, Human Resources

Attachments

• Declaration of Need 2014-15 PDF · 165.0 KB ViewOpen Declaration of Need 2014-15Download Declaration of Need 2014-15

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Fiscal Impact

The costs of the approved Measure B & M projects are funded from the November 2006 (Measure B) and the November 2010 (Measure M) General Obligation Bonds, as well as State Grants.

To

Board of Education

Minutes

The Board approved the 2014/2015 Bond Projects (Finish Strong Plan). Trustee Katz-Lacabe was absent.

Staff Recommendation

Receive for Information the 2014-2015 Bond Projects Finish Strong Plan.

Actions

Motion Receive for Information the 2014-2015 Bond Projects Finish Strong Plan. - Motion made by Ron Carey and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Background Information

On March 26, 2014, the Facilities and Technology Committee reviewed the 2014/2015 Bond Projects ?Finish Strong? Plan, which contains the schedule of all Measure B and Measure M Bond funded and Board approved projects. Some projects are design/build (solar projects at San Leandro High School and Bancroft Middle School (M) - scheduled completion date of August 2014), some are design/bid/build (Garfield and Madison Elementary School modernization (B) ? scheduled completion date of August 2014), and the remaining Board approved projects will be delivered under the Lease-Leaseback procurement method. The lease-leaseback projects include seismic upgrades at multiple sites, SLHS tennis courts and open space project; and others (please see the attached plan for more details). The 2014 Lease-Leaseback Schedule is (attached), with May 20, 2014, as the target date for Board approval on all contracts.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Finish Strong District Needs PDF · 73.8 KB ViewOpen Finish Strong District NeedsDownload Finish Strong District Needs
• Finish Strong Plan PDF · 104.4 KB ViewOpen Finish Strong PlanDownload Finish Strong Plan
• Lease Lease Back PDF · 173.4 KB ViewOpen Lease Lease BackDownload Lease Lease Back

Link to this item

Fiscal Impact

Construction management services are paid by Measure B Bond Funds.

To

Board of Education

Minutes

The Board approved Amendment No. 2 to the Kitchell CEM Construction Management (CM) Professional Services Contract for Modernization Projects to Include Summer 2014 Bancroft Middle School, Roosevelt Elementary School, Monroe Elementary School, McKinley Elementary School, and Washington Elementary School. Trustee Katz-Lacabe was absent.

Staff Recommendation

Approve Amendment No. 2 to the Kitchell Construction Management (CM) professional services contract, in the amount of $168,700, for the 2014 Modernization Projects to include Bancroft Middle School, Roosevelt Elementary School, McKinley Elementary School, Monroe Elementary School and Washington Elementary School.

Actions

Motion Approve Amendment No. 2 to the Kitchell Construction Management (CM) professional services contract, in the amount of $168,700, for the 2014 Modernization Projects to include Bancroft Middle School, Roosevelt Elementary School, McKinley Elementary School, Monroe Elementary School and Washington Elementary School. - Motion made by Jason Toro and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: March 26, 2014

Background Information

The Board of Education previously approved Kitchell CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond. Kitchell CM was selected to provide CM services for Measure B work to be performed at Bancroft Middle, McKinley, Roosevelt, and Washington Elementary Schools. On March 15, 2011, the Board approved the contract for CM services with Kitchell CM for the Bancroft Middle School and Roosevelt Elementary School restroom renovations and the classroom paint and light projects in the amount of $160,000. On December 6, 2011, the Board approved Amendment No.1, in the amount of $107,380, for construction management services for the summer 2012 classroom painting and lighting projects at McKinley and Washington Elementary Schools. This Amendment No. 2, in the amount of $168,700, is for construction management services for the summer 2014 projects, specifically Bancroft Middle School, Roosevelt Elementary School, McKinley Elementary School, Monroe Elementary School, and Washington Elementary School Modernization. Contract Summary Description Amend. Amount Contract Running Total Original Contract Summer 2011 projects $160,000 Amend. 1 Summer 2012 projects $107,380 $267,380 Amend. 2 Summer 2014 projects $168,700 $436,080

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amend 2 Kitchell Modernization PDF · 19.2 KB ViewOpen Amend 2 Kitchell ModernizationDownload Amend 2 Kitchell Modernization

Link to this item

Fiscal Impact

Construction management services are paid by Measure B Bond Funds .

To

Board of Education

Minutes

The Board approved Amendment No. 4 to the O'Connor Construction Management (M) Professional Services Contract for Modernization Projects to Include Summer 2014 Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field. Trustee Katz-Lacabe was absent.

Staff Recommendation

Approve Amendment No. 4 to the O?Connor Construction Management Inc. the construction management (CM) professional services contract, in the amount of $125,111, for the 2014 Modernization Projects to include Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field

Actions

Motion Approve Amendment No. 4 to the O?Connor Construction Management Inc. the construction management (CM) professional services contract, in the amount of $125,111, for the 2014 Modernization Projects to include Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field - Motion made by Corina N. Lopez and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

.

Board Committee

Facilities and Technology Committee: March 26, 2014

Policy / Code

N/A

Background Information

The Board of Education previously approved O?Connor CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond. O?Connor CM was selected to provide CM services for Measure B work to be performed at John Muir Middle, Wilson, Garfield, and Monroe Elementary Schools. On March 15, 2011, the Board approved the contract for CM services with O?Connor CM for the Muir Middle School and Wilson Elementary School Restroom Renovation projects, and the Paint and Light projects at Wilson Elementary School in the amount of $180,000. Subsequently, the Board approved: Amendment No.1 on November 15, 2011, in the amount of $14,320, to provide CM services for the Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement. Amendment No.2 on December 6, 2011, in the amount of $188,000, provides for CM Services for the summer 2012 classroom painting and lighting at Muir Middle, Garfield Elementary, and Monroe Elementary Schools. Amendment No.3 on February 5, 2013, in the amount of $139,91, to provide CM services for the Summer 2013 Restroom Renovations at Wilson Elementary and John Muir Middle Schools, and Painting and Lighting at Wilson Elementary School This Amendment No. 4, in the amount of $125,111, to add summer 2014 projects, specifically Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field. Contract Summary Amendment No. Description Amend. Amount Contract Running Total Original contract Summer 2011 projects $180,000 $180,000 Amend. No. 1 Muir Sewer & Wilson Kitchen Summer 2011 $14,320 $194,320 Amend. No. 2 Summer 2012 projects $188,000 $382,320 Amend. No. 3 Summer 2013 projects $139,915 $522,145 Amend. No. 4 Summer 2014 projects $125,111 $647,256

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amend 4 O'Connor Exterior Irrigation PDF · 20.4 KB ViewOpen Amend 4 O'Connor Exterior IrrigationDownload Amend 4 O'Connor Exterior Irrigation

Link to this item

Fiscal Impact

The costs of the approved Measure B & M projects are funded from the November 2006 (Measure B) and the November 2010 (Measure M) General Obligation Bonds as well as State Grants.

To

Board of Education

Minutes

The Board approved Amendment No. 12 to the Harris & Associates Contract for Additional Program, Project and Construction Management Services on 2014 Bond Projects. Trustee Katz-Lacabe was absent.

Staff Recommendation

Approve Amendment No. 12 to the Harris & Associates Contract for Additional Program, Project and Construction Management Services on 2014 Bond Projects

Actions

Motion Approve Amendment No. 12 to the Harris & Associates Contract for Additional Program, Project and Construction Management Services on 2014 Bond Projects - Motion made by Diana Prola and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: March 26, 2014.

Background Information

The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure B Bond. The original Master Agreement was entered into on November 8, 2006, between Harris & Associates and San Leandro Unified School District to provide Program and Project Management Consulting Services for the Measure B Bond Program. Subsequently: On April 18, 2007, the Board approved amendment No.1 which defined the scope of services for the specific projects within the original Measure B program. On May 4, 2010, the Board approved amendments No.2 through No.6 in response to expansion of the Career Technical Education due to the receipt of $8 million in State grants. On October 18, 2011, the Board approved amendment No.7 to include four new projects created from Measure B savings. On February 28, 2012, the Board approved amendment No.8 to include three (3) new projects created from Measure B savings. On November 13, 2012, the Board approved amendment No. 9 to include two (2) new construction projects and twenty (20) renovation and upgrade projects created from Measure B savings. On April 9, 2013, the Board approved amendment No.10 to provide full Program Management, and Partial Project & Construction Management Contract Services with Harris & Associates, Inc. for the Phase II Measure B Savings Projects. On September 17, 2013, the Board approved amendment No.11 to the Harris & Associates contract adds Program, Project and Construction Management Consulting Services for the Measure B Bond Program for the Madison Elementary School, District Office and Instructional Materials Center Move Management and Fire Recovery. Amendment Summary This Amendment No.12 will now have Harris & Associates provide Program, Project and Construction Management (PG/PM/CM) consulting Services for the following Measure B Bond Program for the newly created 2014 projects denoted below: San Leandro HS ? Open Space project ? New Scopes (PG/PM/CM) San Leandro HS ? Tennis Courts ? New Project (PG/PM/CM) San Leandro HS ? Exterior Improvements project ? New Project (PG/PM/CM) Bancroft MS ? HVAC Ductwork access ? New scope (PG/PM) Muir MS ? New Exterior Improvements ? New Project (PG/PM) District-wide ? Seismic (Daycares & Warehouse) New project (PG/PM/CM) District-wide ? Columbine locks ? New Project (PG) District-wide ? IT Wireless ? New Project (PG) District-wide ? M&O list - New Project (PG) District-wide ? IT/Elect Ph. I ? New Project (PG) District-wide - Health & wellness center ? New scopes (PG) Garfield ES Modernization ? exterior doors ? Added Scope (CM) Jefferson ES ? New ACHD kitchen upgrades, elect panel, gates (PG/PM/CM) Madison ES District Office ? New Parking lot repairs (PM/CM) Madison ES ? SDC restrooms ? New phase (PG/PM/CM) McKinley ES ? DSA Accessible Path of Travel ? New (PG/PM) Monroe ES Modernization ? Added scope (PG/PM) Washington ES ? DSA Accessible Path of Travel ? (PG/PM) Wilson ES ? Priority irrigation & grass repairs (PM) Contract Summary Item Description Item Amount Running Contract Amount Master Agreement Contract Language n/a n/a Amend. #1 Local Measure B Funded Scope of Services $7,786,385 $7,786,385 Amend. #2 Include Grant Funded CTE Wood Project $117,300 $7,903,685 Amend. #3 Include Grant Funded CTE Metal Project $117,300 $8,020,985 Amend. #4 Include Grant Funded CTE Auto Project $117,300 $8,138,285 Amend. #5 Include Grant Funded CTE SLAM Project $410,000 $8,548,285 Amend. #6 Include Grant Funded CTE Business Academy $60,715 $8,609,000 Amend. #7 Four (4) New 2011 Projects from Savings $54,416 $8,663,416 Amend. #8 Three (3) New 2012 Projects from Savings $211,865 $8,875,281 Amend. #9 Two (2) New 2013 Construction Projects and twenty (20) additional renovation & upgrade projects from Savings $1,364,753 $10,240,034 Amend. #10 One (1) New 2013 Project: the John Muir MS Adult School New Modular Classroom from Savings $45,000 $10,285,034 Amend. #11 Madison ES, DO & IMC Move Management and Fire Recovery 2013 $64,304 $10,349,338 Amend. #12 Nineteen (19) New 2014/2015 Projects from Savings $589,817 $10,939,155 As part of the both the Measure B and Measure M implementation processes, the District conducted two (2) thorough and extensive SOQ/RFQ/RFP qualifications based selection processes to search for Program Management (PM) and Project & Construction Management (CM) firms. Harris & Associates was selected to manage the District bond programs. Harris & Associates has provided skilled technical and professional services on the management of the District?s bond programs. Below is a historical summary of the contract costs with Harris & Associates for Measure B, Measure M and Measure B, Program, Project and Construction Management services. Bond Measure Bond Budget Contract Cost with Harris & Assoc. Measure B $109,000,000 $7,786,385 (7.14% of Bond budget) State, RDA & Federal (funds)(B) $40,667,705 $3,152,770 (7.75% of Bond budget) Measure M $50,539,867 $3,040,500 (6.02% of Bond budget) Total $200,207,572 $13,979,655 (6.98% of total) The industry standard for program, project and project management is about 6% to 10%. The $41 million in projects not in the original scope of Measure B or Measure M ballot language and original project lists were made possible from savings resulting from Measure B projects completed under budget and on time; grants received from the State; redevelopment matching funds for the Fred T. Korematsu gymnasium, federal funds and miscellaneous donations to the bond program. Harris has assisted the District and its funding consultant in targeting, applying for and successfully receiving State School Facilities Program (SFP) funds for New Construction, Modernization, Overcrowding Relief Grants (ORG), Career Technical Education Facilities Program (CTEFP) grants. Harris & Associates also performs the required expenditure reporting to OPSC for all grants and State funding received and carries the project through the DSA Certification process.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amend 12 Harris 2014 Bond Projects PDF · 30.9 KB ViewOpen Amend 12 Harris 2014 Bond ProjectsDownload Amend 12 Harris 2014 Bond Projects

Link to this item

Fiscal Impact

The cost of architectural services will be funded through Measure B Savings.

To

Board of Education

Minutes

The Board approved Amendment No. 1 to the Landscape Architectural Services Agreement with Keller Mitchell & Co. for the Woodrow Wilson Elementary School Field Improvement to Add Site Work at John Muir Middle School. Trustee Katz-Lacabe was absent.

Staff Recommendation

Approve Amendment No. 1, to the Architectural Services Agreement, in the amount of $60,000, with Keller Mitchell & Co., Landscape Architecture, to improve safety and traffic flow, and to provide athletic oriented site improvements at Wilson Elementary School and John Muir Middle School.

Actions

Motion Approve Amendment No. 1, to the Architectural Services Agreement, in the amount of $60,000, with Keller Mitchell & Co., Landscape Architecture, to improve safety and traffic flow, and to provide athletic oriented site improvements at Wilson Elementary School and John Muir Middle School. - Motion made by Jason Toro and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities and Technology Committee: March 26, 2014

Background Information

In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond to address aging and deteriorating health and safety issues through modernization and new construction throughout the District. By leveraging state matching funds, seeking out grants, and building strong partnerships, as well as a positive bid climate and the careful management of resources resulting in Measure B savings, the District has greatly enhanced the original scope of work and continues to identify new projects to fund through Measure B. In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the renovation of a new track and field at John Muir Middle School and the athletic exteriors at all elementary Schools, including Woodrow Wilson Elementary School. On December 6, 2011, the Board of Education approved the Architectural Services Agreement with SIM Architects, in the amount of $84,000 for athletic oriented site improvements at Wilson Elementary School; and the Architectural Services Agreement with Spencer Associates, Inc., in the amount of $235,000, to cover athletic oriented site improvements at John Muir and Bancroft Middle Schools, all funded through Measure M. At the November 19, 2013, Board Meeting, the Board of Education reprioritized savings projects and directed staff to make a recommendation for additional field improvements at Woodrow Wilson Elementary School. At the January 14, 2014, Board meeting, the Board of Education approved the architectural agreement with Keller Mitchell & Co., landscape architects for John Muir Middle School, in the amount of $23,000, for design services covering the baseball field, infield, associated wing fencing along the first and third base lines, irrigation and lawn planting. The design fee of $23,000 represents 10% of the $230,000 cost of construction. This Amendment No. 1, in the fixed amount of $60,000, is for additional architectural services requested for the Muir Middle School and Wilson Elementary School to redesign the existing three parking lots to improve safety and traffic flow (auto and pedestrian); design improvements to the Muir Middle School back field where construction trailers were located; and to add softball dugouts. The new Lump Sum Fixed Fee will be in the amount of $83,000.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Amend 1 Keller Mitchell Wilson PDF · 19.7 KB ViewOpen Amend 1 Keller Mitchell WilsonDownload Amend 1 Keller Mitchell Wilson

Link to this item

Fiscal Impact

This Amendment No. 9 adds $107,000, for a total amended contract amount of $929,790. Architectural services are paid through the local Measure B Bond.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved Amendment No. 9 to the Jeffery E. Wong Architectural Design Services Contract for the Voluntary Seismic Upgrade Projects in 2014. Trustee Katz-Lacabe was absent.

Staff Recommendation

Approve Amendment No. 9 for $107,000, to the Jeffery E. Wong Architectural Design Services Contract to add additional design services for the Voluntary Seismic Upgrade Projects in 2014

Actions

Motion Approve Amendment No. 9 for $107,000, to the Jeffery E. Wong Architectural Design Services Contract to add additional design services for the Voluntary Seismic Upgrade Projects in 2014 - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Facilities & Technology Committee: March 26, 2014

Background Information

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008. The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades. Subsequently the Board approved: Amendment No. 1 in the amount of $34,100 on December 1, 2009 Amendment No. 2 in the amount of $5,720 on January 26, 2010 Amendment No. 3 in the amount of $1,650 on May 18, 2010 Amendment No. 4 in the amount of $50,520 on June 21, 2011 Amendment No. 5 in the amount of $20,000 on November 1, 2011 Amendment No.6 in the amount of $5,500 on April 3, 2012 Amendment No. 7 in the amount of $48,000 on April 9, 2013 Amendment No. 8 in the amount of $6,300 on August 13, 2013 This Amendment No. 9, in the amount of $107,000, is to provide Voluntary Seismic Upgrade design and construction administration services for Madison Elementary School, the IMC Building, the District Maintenance and Operations Building, The Admin/Shop Building and Warehouse Building, and the San Leandro Adult School Administration Building on Bancroft Avenue. Contract Summary Amend. No. Description Amendment Amount Contract Running Total 0 Original contract n/a $651,000 1 Structural engineering for rooftop units $34,100 $685,100 2 Additional Mechanical /Electrical engineering $5,720 $690,820 3 Structural engineering for closet seismic anchoring $1,650 $692,470 4 Increased ADA access, post & beam, activity rm. $50,520 $742,990 5 Add shops to Painting & Lighting project $20,000 $762,990 6 Remove worn out & failed seating, new flooring $5,500 $768,490 7 Additional Architectural Services for the John Muir Renovation Project: John Muir Adult Modular Classroom and associated site work $48,000 $816,490 8 Additional Architectural Services for the San Leandro Adult School Phase III Modular Classroom and associated site work $6,300 $822,790 9 Voluntary Seismic Upgrade design and construction administration services for Madison Elementary School, the IMC Building, the District Maintenance and Operations Building, The Admin/Shop Building and Warehouse Building, and the San Leandro Adult School Admin. Building on Bancroft Avenue $107,000 $929,790

From

C. John Dominguez, Bond Director

Attachments

• Amend 9 JWong Adult Modular PDF · 21.6 KB ViewOpen Amend 9 JWong Adult ModularDownload Amend 9 JWong Adult Modular

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

At the request of Trustee Rosato, Director of Teaching, Learning, Educational Equity Sonal Patel explained that the revisions to the Policy came about after two families asked if the District would consider enrolling their children early, if they were ready, to Transitional Kindergarten and Kindergarten before the prescribed state regulation. While the District understands that students whose birth dates closely miss the cutoff dates of school attendance may have educational needs and demonstrate capabilities that warrant early admission, the District did not have a policy or procedure in place that allowed for this. Staff then researched other District's in the state, who have such a policy in place, and as a result, is recommending that Board consider the revisions to Board Policy 5111, Admissions, whereby, if approved, the District can consider students whose birth dates are within 8 weeks of the state cutoff dates if the potential student meets the determined criteria through the prescribed readiness assessment. Dr. Mucetti also acknowledged Dr. McLaughlin for his strategic thinking and vision by bringing this request to their attention. The Board then approved the Revisions to Board Policy 5111, Admissions. Trustee Katz-Lacabe was absent.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Board Policy Committee Meeting on March 26, 2014

Background Information

The San Leandro Unified School District recommends that students enter transitional kindergarten and kindergarten at the ages prescribed by state regulation. However, the district understands that students whose birth dates closely miss the cutoff date for school attendance may have educational needs or demonstrated capabilities that warrant early admission to transitional kindergarten or kindergarten before the prescribed state regulation. Students seeking early entrance to transitional kindergarten or kindergarten must demonstrate capabilities warranting early admission. If approved, the district can consider students whose birth dates are within 8 weeks of the state cutoff dates if the potential students meet the determined criteria through the prescribed readiness assessment.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Proposed BP/AR 5111 Admissions PDF · 19.9 KB ViewOpen Proposed BP/AR 5111 AdmissionsDownload Proposed BP/AR 5111 Admissions
• Proposed Form EE1 TK PDF · 91.5 KB ViewOpen Proposed Form EE1 TKDownload Proposed Form EE1 TK
• Proposed Form EE 1 K PDF · 90.5 KB ViewOpen Proposed Form EE 1 KDownload Proposed Form EE 1 K
• Proposed Form EE 2 TK PDF · 28.1 KB ViewOpen Proposed Form EE 2 TKDownload Proposed Form EE 2 TK
• Proposed Form EE 2 K PDF · 27.9 KB ViewOpen Proposed Form EE 2 KDownload Proposed Form EE 2 K
• Proposed Form EE 3 PDF · 87.1 KB ViewOpen Proposed Form EE 3Download Proposed Form EE 3
• Current BP/AR 5111 Admissions PDF · 117.9 KB ViewOpen Current BP/AR 5111 AdmissionsDownload Current BP/AR 5111 Admissions

Link to this item

Fiscal Impact

Not to exceed $41,680 from Non-Public Agency funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Contracted Services with Fusion Academy and San Leandro Unified Special Services for March 24, 2014-June 30, 2014.

Staff Recommendation

Approve Contracted Services with Fusion Academy and San Leandro Unified Special Services for 3-24-14 to 6-30-14

Actions

Motion Approve Contracted Services with Fusion Academy and San Leandro Unified Special Services for 3-24-14 to 6-30-14 - Motion made by Ron Carey and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Background Information

In accordance with a decision made by the California Office of Administrative Hearings, the San Leandro Unified School District must contract with Fusion Academy (an acceptable placement at a non-public therapeutic school of parent's choice) for specialized academic instruction for one year for one of the district's students.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Fusion Academy contract PDF · 58.8 KB ViewOpen Fusion Academy contractDownload Fusion Academy contract

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Prola explained that she had spoken to Dr. Mucetti, and Sonal Patel regarding her concern about the course description forms being inconsistent and incomplete. For this reason, Trustee Prola said that she would be abstaining from the vote for this item, as well as 11k-AP Government and Politics Course at the High School that follows. Dr. Mucetti appreciated Trustee Prola's concern and explained that the Policy Committee discussed that the process was incomplete and not very systematized around expectation, adding that the committee will be revisiting the process, beginning with what the expectation will be from teachers who want to make course changes or adopt new courses, down to the actual form itself, saying that as we revamp the forms, a uniform expectation will be set around the work. The Board then approved the AP French: Advanced Placement Course at High School. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve AP French: Advanced Placement Course at High School

Actions

Motion Approve AP French: Advanced Placement Course at High School - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Abstain Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Board Curriculum Committee Meeting on March 26, 2014

Background Information

Advanced Placement courses must be reviewed and updated in order to ensure that the courses align to the AP standards. The course materials for this course have been reviewed and updated.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• AP French PDF · 779.1 KB ViewOpen AP FrenchDownload AP French

Link to this item

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Advanced Placement Course at the High School: AP Government and Politics. Trustee Katz-Lacabe was absent.

Staff Recommendation

Approve Advanced Placement Course at High School: AP Government and Politics

Actions

Motion Approve Advanced Placement Course at High School: AP Government and Politics - Motion made by Corina N. Lopez and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Abstain Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Board Curriculum Committee Meeting on March 26, 2014

Background Information

Advanced Placement courses must be reviewed and updated in order to ensure that the courses align to the AP standards. The course materials for this course have been reviewed and updated.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• AP Govt and Politics PDF · 502.3 KB ViewOpen AP Govt and PoliticsDownload AP Govt and Politics

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To

Michael McLaughlin, Ed.D, Superintendent

Minutes

Prior to the vote, Trustee Prola noted the importance of spelling the course title correctly before submitting a course description, noting that "Laboratory" had been misspelled. With that, the Board approved the Strategic Intervention Course: Literacy Laboratory. Trustee Katz-Lacabe was absent.

Staff Recommendation

To adopt the new course as our secondary intervention course in English Language Arts for the upcoming academic year

Actions

Motion To adopt the new course as our secondary intervention course in English Language Arts for the upcoming academic year - Motion made by Jason Toro and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Board Curriculum Committee Meeting on March 26, 2014

Background Information

The new course will serve as our strategic interventions in English Language Arts at the middle school and high school that align with the new demands of the Common Core State Standards. Formally known as ELA Companion, the new course renamed ELA Laboratory will serve as a semester long course that provides strategic support to students developing skills towards the Common Core State Standards with more differentiation and technology integration. The redesign of the course will also create more operational flexibility for creating more access to elective courses outside of the intervention courses to students in the upcoming academic year.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• Literacy Lab Course Description Word · 41.4 KB Open Literacy Lab Course DescriptionDownload Literacy Lab Course Description

Link to this item

To

Michael McLaughlin, Ed.D, Superintendent

Minutes

The Board approved the Strategic Intervention Course: Mathematics Laboratory.

Staff Recommendation

To adopt the new course for the upcoming academic year as our secondary strategic intervention in mathematics

Actions

Motion To adopt the new course for the upcoming academic year as our secondary strategic intervention in mathematics - Motion made by Ron Carey and a seconded by Jason Toro. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Board Committee

Board Curriculum Committee Meeting on March 26, 2014

Background Information

The new course will serve as our strategic intervention in Mathematics at the middle school and high school that align with the new demands of the Common Core State Standards. Formally known as Mathematics Companion, the new course renamed Mathematics Laboratory will serve as a semester long course that provides strategic support to students developing skills towards the Common Core State Standards with more differentiation and technology integration. The redesign of the course will also create more operational flexibility for creating more access to elective courses outside of the intervention courses to students in the upcoming academic year.

From

Rosanna Mucetti, Ed.D, Assistant Superintendent, Educational Services

Attachments

• Mathematics Lab Course Description Word · 42.9 KB Open Mathematics Lab Course DescriptionDownload Mathematics Lab Course Description

Link to this item

To

Dr. Mike McLaughlin, Ed.D.

Minutes

The Board approved the recommendation from the Director of Student Services for the Stipulated Expulsion order for Student E17-13/14. Trustee Katz-Lacabe absent.

Staff Recommendation

Approve the recommendation from the Director of Student Services for the Stipulated Expulsion order for student E17-13/14.

Actions

Motion Approve the recommendation from the Director of Student Services for the Stipulated Expulsion order for student E17-13/14. - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Abstain Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

From

Dr. Rosanna Mucetti, Ed.D.

Link to this item

Fiscal Impact

The costs of the approved Measure B & M projects are funded from the November 2006 (Measure B) and the November 2010 (Measure M) General Obligation Bonds as well as State Grants.

To

Board of Education

Minutes

The Board received for information the Bond Program Master Schedule for 2014/2015. Trustee Katz-Lacabe was absent.

Staff Recommendation

Receive for Information the Bond Program Master Schedule for 2014/2015 Update.

Board Committee

Facilities and Technology Committee: March 26, 2014

Background Information

The Board of Education previously approved: The Measure B Bond Program Master Schedule on July 11, 2007 The Measure M Bond Program Master Schedule on September 20, 2011 The (combined Measure B and M) Bond Program Master Schedule on February 28, 2012 The Bond Program Master Schedule on August 21, 2012 Staff has continued to refine the comprehensive Master Schedule for both Bond Measure B and Bond Measure M projects, combining: 1) the last year of the Measure B program, 2) the Measure M program, and 3) the Measure B Savings projects. Based upon this schedule update, construction on all projects would be completed in December 2014. Contract, Division of the State Architect (DSA), and Office of Public School Construction (OPSC) closeout activities are expected to be complete by mid-2015.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Program Master Schedule 2014/2015 PDF · 187.4 KB ViewOpen Program Master Schedule 2014/2015Download Program Master Schedule 2014/2015

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Minutes

There were no additional consensus items.

Attachments

• Board of Education Consensus Requests Summary Spreadsheet 4/1/14 PDF · 46.1 KB ViewOpen Board of Education Consensus Requests Summary Spreadsheet 4/1/14Download Board of Education Consensus Requests Summary Spreadsheet 4/1/14

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Minutes

Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014 - District Office

Quick Summary / Staff Recommendation

Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 17, 2014 Special Board Meeting - June 24, 2014 - District Office

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Minutes

The meeting was adjourned at 8:16 p.m. Trustee Katz-Lacabe was absent.

Actions

Motion - Motion made by Ron Carey and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Link to this item