Regular Board Meeting

Minutes

The Board of Education took the following actions in closed session in accordance with Government Code 54956, Education code 44929.21(b), Education Code 44954, and Education Code 44939: * To appoint Jason Strickland to a high school assistant principal position by a 5-0 vote. This action was moved by Trustee Gonzalez and Seconded by Trustee Aguilar, Jr. * To appoint James Parrish to a director position in the Educational Services Department by a 5-0 vote. This action was moved by Trustee Aguilar, Jr. and Seconded by Trustee Oshinski. * To appoint Michael Cubacub to an assistant director position in the Educational Services Department by a 5-0 vote. This action was moved by Trustee Prola and Seconded by Trustee Aguilar, Jr. * To appoint Keziah Moss Sandstrom to a director position by a 5-0 vote. This action was moved by Trustee Gonzalez and Seconded by Trustee Oshinski. The Board has directed the superintendent and/or designee to deliver the proper notifications to the affected employees.

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Minutes

President Tate led the audience in the pledge of allegiance.

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Actions

Motion Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

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Speaker

Dr. Kevin Collins

Rationale

Dr. Collins will give an overview of the recent parcel tax survey results.

Minutes

Dr. Kevin Collins, Assistant Superintendent, Business Services, presented a brief update on the parcel tax survey, to assist the Board in making a decision regarding placing a parcel tax measure on the ballot tonight. He gave an overview on the tax survey and the staff recommendations, asking the trustees to act on a recommendation tonight. Two surveys were done, a quick one in May from Dale Scott and Company. This was a lower cost survey reaching out to who they could reach and who they thought were voters within the district. When this survey did not answer the questions they had, they contacted TrueNorth who completed a more in depth and detailed survey. They were asked to provide a Hybrid and Standard parcel tax structure to help determine how to proceed. Dr. Collins went into details regarding the results of the survey. TrueNorth is recommending that the tax rate not exceed the $39 per parcel rate that voters had previously supported in 2012. The proposed measure would restore school funding previously approved by the voters without increasing the tax rate. Dr. Collins stated that they realize that this tax rate will not generate the tax revenue the district needs but higher rates seem to be beyond voters comfort zone in the current political climate. Dr. Collins, Morgan Mack-Rose and Stephen Cassidy had a discussion last week with TrueNorth and went over this data in length and concurred with TrueNorth that the $39 is the right amount to go for at this time. Staff recommendation this evening, Resolution 18-25, placing a measure on the November ballot to restore the $39 parcel tax that was previously approved by the voters. It includes the senior exemption and it also includes a small cost of living increase. This would go into effect on July 1, 2019.

Attachments

• Parcel Tax Survey 2018 PDF · 106.7 KB ViewOpen Parcel Tax Survey 2018Download Parcel Tax Survey 2018

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Rationale

The Governing Board will hold a public hearing regarding a parcel tax resolution.

Minutes

Jeromey Shafer was in agreement with placing a parcel tax on the ballot in November. He stated that this is not the time to decrease funding for our schools. Mr. Shafer had questions regarding the survey results. He would like to see an increase in the amount being proposed for the parcel tax and to consider the Hybrid option with a small progressive tax on it. This would bring in more funding for the schools. Ms. Morgan Mack-Rose was there on behalf of the San Leandro Education Foundation and as a parent. She would personally like to see a Hybrid and an increase of $59 parcel tax. She does not want the district to miss getting the $39 parcel tax approved. The San Leandro Education Foundation board is in support of this measure and has voted to contribute 50% of Morgan's time to help with the election if the Board decides to put this on the ballot, as well as cross promotional advocacy work on their website.

Actions

Motion A motion was made to open the Public Hearing. Passed with a motion by Evelyn Gonzalez and a second by Victor Aguilar, Jr.. Motion Once the Public Hearing was open there were two speakers. After comments from both speakers a motion was made to close the public hearing. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .; Vote:; Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Attachments

• SLUSD Parcel Tax Notice of Public Hearing PDF · 21.0 KB ViewOpen SLUSD Parcel Tax Notice of Public HearingDownload SLUSD Parcel Tax Notice of Public Hearing

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Minutes

Trustee Oshinski read correspondence received since the last Board meeting.

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Minutes

There was no Student Board member report.

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Minutes

There were no Union Representative reports.

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Rationale

Review meeting minutes from March 6, 2018 Board Meeting.

Attachments

• Board Meeting Minutes 3.6.18 PDF · 92.7 KB ViewOpen Board Meeting Minutes 3.6.18Download Board Meeting Minutes 3.6.18

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Rationale

Review meeting minutes from Celebrate Schools, March 27, 2018 board meeting.

Attachments

• Board Meeting Minutes 3.27.18 PDF · 69.7 KB ViewOpen Board Meeting Minutes 3.27.18Download Board Meeting Minutes 3.27.18

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Rationale

Review meeting minutes from April 10, 2018 board meeting.

Attachments

• Board Meeting Minutes 4.10.18 PDF · 128.4 KB ViewOpen Board Meeting Minutes 4.10.18Download Board Meeting Minutes 4.10.18

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Rationale

Review board meeting minutes from May 8, 2018.

Attachments

• Board Meeting Minutes 5.8.18 PDF · 280.1 KB ViewOpen Board Meeting Minutes 5.8.18Download Board Meeting Minutes 5.8.18

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Rationale

Review May 22, 2018 board meeting minutes.

Attachments

• Board Meeting Minutes 5.22.18 PDF · 142.3 KB ViewOpen Board Meeting Minutes 5.22.18Download Board Meeting Minutes 5.22.18

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Rationale

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached. Board Policy 3270(a); Administrative Regulations 3270 (a).

Attachments

• Resolution No. 18-32 Discard of Obsolete Equipment PDF · 83.2 KB ViewOpen Resolution No. 18-32 Discard of Obsolete EquipmentDownload Resolution No. 18-32 Discard of Obsolete Equipment
• Electronics Equipment Discards - Garfield, Monroe, Roosevelt & Wilson, SLHS PDF · 1.1 MB ViewOpen Electronics Equipment Discards - Garfield, Monroe, Roosevelt & Wilson, SLHSDownload Electronics Equipment Discards - Garfield, Monroe, Roosevelt & Wilson, SLHS

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Rationale

Review District approved contracts for amounts $10,000 or less for the current fiscal year.

Attachments

• 2017-18 Contract Under 10K Summary 7.31.18 PDF · 75.1 KB ViewOpen 2017-18 Contract Under 10K Summary 7.31.18Download 2017-18 Contract Under 10K Summary 7.31.18

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Rationale

Review list of donated items received since the last board meeting.

Attachments

• Donations 7.31.18 PDF · 64.7 KB ViewOpen Donations 7.31.18Download Donations 7.31.18

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Rationale

This agreement enables San Leandro Adult School Nurse Assistants and Home Health Aides to obtain clinical experience at Redwood Convalescent Hospital Facility in Castro Valley, CA. This is an ongoing agreement approved annually.

Financial Impact

There is no financial impact for this agreement.

Attachments

• Redwood Convalescent Hosptial Agreement PDF · 302.0 KB ViewOpen Redwood Convalescent Hosptial AgreementDownload Redwood Convalescent Hosptial Agreement

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Rationale

Annual requisitions for services with ACME Pacific Repairs, Inc., are generated each year by Food and Nutrition Services Department for the next school year. Each company listed above has been a vendor in good standing for at least 4 years by the Food and Nutrition Services Department. We are requesting approval to continue to use these vendors for the 2018-19 School Year. To maintain a comprehensive Food and Nutrition Services Department to meet the needs of the staff and students of San Leandro Unified School District.

Financial Impact

The estimated total cost is not to exceed $20,000 for the 2018-19 school year and will be paid from Food and Nutrition Services Fund.

Attachments

• ACME Pacific Repairs, Inc. Service Agreement PDF · 602.1 KB ViewOpen ACME Pacific Repairs, Inc. Service AgreementDownload ACME Pacific Repairs, Inc. Service Agreement

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Rationale

Annual requisitions for services with Bodash Corporation are generated each year by Food and Nutrition Services Department for the next school year. Each company listed above has been a vendor in good standing for at least 4 years by the Food and Nutrition Services Department. We are requesting approval to continue to use these vendors for the 2018-19 School Year. To maintain a comprehensive Food and Nutrition Services Department to meet the needs of the staff and students of San Leandro Unified School District.

Financial Impact

The estimated total cost is not to exceed $30,000 for the 2018-19 school year and will be paid from Food and Nutrition Services Fund.

Attachments

• Bodash Corporation Agreement PDF · 530.9 KB ViewOpen Bodash Corporation AgreementDownload Bodash Corporation Agreement

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Rationale

Annual requisitions for services with Dunbar Armored, Inc., are generated each year by Food and Nutrition Services Department for the next school year. Each company listed above has been a vendor in good standing for at least 4 years by the Food and Nutrition Services Department. We are requesting approval to continue to use these vendors for the 2018-19 School Year.

Financial Impact

The estimated total cost is not to exceed $18,000 for the 2018-19 school year and will be paid from Food and Nutrition Services Fund.

Attachments

• Dunbar Armored PDF · 1.8 MB ViewOpen Dunbar ArmoredDownload Dunbar Armored

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Rationale

Annual requisitions for services with SFSPac, are generated each year by Food and Nutrition Services Department for the next school year. Each company listed above has been a vendor in good standing for at least 4 years by the Food and Nutrition Services Department. We are requesting approval to continue to use these vendors for the 2018-19 School Year. To maintain a comprehensive Food and Nutrition Services Department to meet the needs of the staff and students of San Leandro Unified School District.

Financial Impact

The estimated total cost is not to exceed $25,704 for the 2018-19 school year and will be paid from Food and Nutrition Services Fund.

Attachments

• SFS Pac Agreement PDF · 247.9 KB ViewOpen SFS Pac AgreementDownload SFS Pac Agreement

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Attachments

• Personnel Report PDF · 151.9 KB ViewOpen Personnel ReportDownload Personnel Report

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Rationale

The District maintains internship and student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. The attached agreement is a renewal of an agreement with National University.

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• National Internship Agreement PDF · 244.6 KB ViewOpen National Internship AgreementDownload National Internship Agreement
• National Student Teaching Agreement PDF · 199.4 KB ViewOpen National Student Teaching AgreementDownload National Student Teaching Agreement

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Rationale

Personnel staff routinely review and revise job descriptions to ensure they are legally compliant and consistent with the functions and skills required of our positions. Staff is recommending that the board approve revisions to the attached job descriptions.

Financial Impact

None

Attachments

• Revised Job Description: Assistant Director of Assessment, Research & Evaluation PDF · 72.5 KB ViewOpen Revised Job Description: Assistant Director of Assessment, Research & EvaluationDownload Revised Job Description: Assistant Director of Assessment, Research & Evaluation
• Revised Job Description: Director of Teaching, Learning & Educational Equity PDF · 75.0 KB ViewOpen Revised Job Description: Director of Teaching, Learning & Educational EquityDownload Revised Job Description: Director of Teaching, Learning & Educational Equity

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Rationale

Non-Public School/Agency Contracts for the 2018/2019 school year. Student # DOB COST LOCATION # 1 08/27/09 $ 41,202.00 Seneca Family of Agencies # 2 10/12/07 $130,843.90 La Cheim School, Inc. # 3 09/10/11 $ 48,412.00 Anova Center for Education # 4 02/11/02 $ 51,870.00 Anova Center for Education (revised MC & ISA) # 5 Various $103,056.00 The Speech Pathology Group, Inc. (revised MC & ISA) Total $375,383.90

Financial Impact

$375,383.90 - Special Education funds.

Attachments

• Anova Center for Education PDF · 3.1 MB ViewOpen Anova Center for EducationDownload Anova Center for Education
• La Cheim School, Inc. PDF · 3.2 MB ViewOpen La Cheim School, Inc.Download La Cheim School, Inc.
• Seneca Family of Agencies PDF · 190.6 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• The Speech Pathology Group, Inc. PDF · 3.3 MB ViewOpen The Speech Pathology Group, Inc.Download The Speech Pathology Group, Inc.

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Rationale

Chromebooks were adopted by SLUSD as the primary one-to-one device in our classrooms. SLUSD uses the Google Chrome Management System to manage and maintain all Chromebooks deployed district-wide.

Financial Impact

$25,000 from Measure J Bond Funds

Attachments

• Google Chrome OS Mgmt Console License PDF · 51.4 KB ViewOpen Google Chrome OS Mgmt Console LicenseDownload Google Chrome OS Mgmt Console License

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Rationale

San Leandro Unified School District will partner with Vision to Learn to provide students in need of support with a pair of eyeglasses. Vision To Learn was founded to make sure every child has the glasses he or she needs to succeed in school and in life. Its mobile clinics solve the problem by bringing eye care and glasses, free of charge, to children at schools in low-income communities. This agreement is entered into between Vision To Learn and San Leandro Unified School District for the purpose of operating a Mobile Vision Clinic (“Mobile Clinic”) on San Leandro Unified District school(s).

Financial Impact

None

Attachments

• Vision to Learn PDF · 28.9 KB ViewOpen Vision to LearnDownload Vision to Learn

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Rationale

At the April 8, 2016, Board Meeting, trustees approved Eureka Math as the District K-12 math curriculum. Great Minds was approved as the vendor to provide professional development, electronic resources and print this open source consumable adoption for both English and Spanish. Due to the high ongoing cost of the reproducible components of this adoption, staff explored options for reprinting the Eureka Math consumable material for 2018-2019. Office Depot was able to provide substantial price savings to the district and greater flexibility. Key elements and service components include: Assembly, labeling, and packing services are included in the quoted prices. Delivery to central warehouse or individual school sites at no additional charge. Government approved contract pricing through TCPN. All production through closed-door based printing centers. Print all materials including student edition, exit tickets, and fluency practice in one booklet. This will save teachers and students time as they won't have to access each component separately. Great Minds will continue to provide electronic and Spanish resources under the previous contract.

Financial Impact

$171,977.88 from Lottery Funds

Attachments

• Eureka Math - Office Depot 18-19 PDF · 473.4 KB ViewOpen Eureka Math - Office Depot 18-19Download Eureka Math - Office Depot 18-19

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Rationale

San Leandro Unified School District will support the multilingual language translation needs of families who require assistance of linguists to perform language services including but not limited to in person interpretation, telephone interpretation and document translation. Outlined in the English Learner Master Plan and under state law, schools must provide written communication in the primary language of the parent when fifteen percent (15%) or more of the students speak a language other than English as indicated on the Language Census report.

Financial Impact

Not to exceed $15,000. Supplemental Concentration and General Fund.

Attachments

• Renewal Contract for Interpreters Unlimited 2018 2019 PDF · 137.0 KB ViewOpen Renewal Contract for Interpreters Unlimited 2018 2019Download Renewal Contract for Interpreters Unlimited 2018 2019

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Rationale

AVID, Advancement Via Individual Determination, is a global nonprofit organization dedicated to closing the achievement gap by preparing all students for college postsecondary opportunities. AVID trains educators to use proven practices in order to prepare students for success in high school, college, and a career, especially students traditionally underrepresented in higher education. San Leandro Unified School District implements AVID at the secondary school sites and Jefferson Elementary in order to foster college going culture and the necessary instructional support for English Language Learners and low income pupils.

Financial Impact

$14,622. College Readiness Block Grant

Attachments

• AVID 2018-2019 PDF · 265.3 KB ViewOpen AVID 2018-2019Download AVID 2018-2019

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Rationale

This agreement is between The Regents of the University of California, on behalf of UC Berkeley's Center for Educational Partnerships’ Destination College Advising Corps and Early Academic Outreach Program ("University") and San Leandro High School. This agreement will fund a full time College Advisor Fellow to support San Leandro High School students enrolling in college who experience barriers to college access. EAOP helps students at underserved schools prepare for college and the workforce, complete all UC and California State University (CSU) admissions requirements, and apply for college and financial aid. EAOP also guides families by showing them how to navigate complex college preparation, college application, and financial aid processes.

Financial Impact

$25,000 - College Readiness Block Grant

Attachments

• Contract Services EAOP PDF · 119.7 KB ViewOpen Contract Services EAOPDownload Contract Services EAOP
• EAOP DCAC Agreement PDF · 78.1 KB ViewOpen EAOP DCAC AgreementDownload EAOP DCAC Agreement

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Rationale

San Leandro Unified School District is the recipient of a $20,000 grant from Kaiser Permanente’s Northern California Community Benefit Program titled “Strengthening Students, Families and Schools Through Trauma Informed Care.” The purpose of this grant is to improve access to quality care for youth and families that have experienced trauma or violence in their lives. Specifically, funding will support student and family access to workshops that focus on resilience, mindfulness and conflict resolution. This project also includes delivering school wide training to all of our TK-12 teachers on how to implement trauma-informed approaches.

Financial Impact

$20,000 grant awarded to San Leandro Unified School District

Attachments

• Grant Award Letter PDF · 373.1 KB ViewOpen Grant Award LetterDownload Grant Award Letter
• Kaiser Grant Agreement PDF · 281.1 KB ViewOpen Kaiser Grant AgreementDownload Kaiser Grant Agreement

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Rationale

Community Youth Courts offer youth a second chance via restorative justice, positive peer support and interaction, and person growth opportunities. Services to include but not limited to: referring students to targeted community service projects; case management and counseling. The plan will improve our district’s capacity for serving students at risk for future disciplinary misconduct. Community Youth Courts will conduct regular youth court sessions to address the early stages of juvenile delinquency by bringing students before a jury of their peers. “Sentencing” includes restorative sanctions such as community service, jury duty, Life Choices class, apologies and/or restitution using restorative justice principles. Emphasis is placed on engaging students in character building experiences and maintaining respectful treatment of offenders and victims. Participating youth learn about making responsible choices and accepting the consequences for their actions. Community Youth Court is a program offered for intervention and prevention services for students in SLUSD as part of student behavior rehabilitation plans.

Financial Impact

$16,000 - LCSSP/Supplemental Concentration Grants

Attachments

• Youth Court Contract PDF · 453.1 KB ViewOpen Youth Court ContractDownload Youth Court Contract
• Youth Court MOU PDF · 108.1 KB ViewOpen Youth Court MOUDownload Youth Court MOU

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Rationale

The Boys and Girls Club will provide one additional staff person to support the after school supplemental enrichment program. This staff person will allow the ASES staff to provide enrichment course to 20 non-ASES students for 2 hours each day and 20 ASES students for 1 hour each day. This program will be in place for the entire school year. Three sessions will be provided.

Financial Impact

$14,695 - Supplemental Concentration and Site Discretionary funds

Attachments

• Boys & Girls Club MOU 2018-19 PDF · 307.8 KB ViewOpen Boys & Girls Club MOU 2018-19Download Boys & Girls Club MOU 2018-19

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Rationale

Memorandum of Understanding between the San Leandro Unified School District (SLUSD) and East Bay Agency for Children (EBAC) for the purpose of providing behavioral/mental health treatment, consultation, and service coordination for SLUSD students during the 2018-2019 school year.

Financial Impact

$39,000 Supplemental and Concentration funds

Attachments

• EBAC Contract PDF · 309.0 KB ViewOpen EBAC ContractDownload EBAC Contract
• EBAC Data Disclosure PDF · 284.5 KB ViewOpen EBAC Data DisclosureDownload EBAC Data Disclosure
• EBAC Mou PDF · 243.3 KB ViewOpen EBAC MouDownload EBAC Mou
• EBAC Required Cert. PDF · 152.1 KB ViewOpen EBAC Required Cert.Download EBAC Required Cert.

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Rationale

To establish and maintain a clearly defined, effective procedure for placement and delivery of services for students with IEPs.

Financial Impact

None

Attachments

• MOU ACOE Community/Alternative Education schools PDF · 313.2 KB ViewOpen MOU ACOE Community/Alternative Education schoolsDownload MOU ACOE Community/Alternative Education schools

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Rationale

Effective January 1, 2015 Senate Bill 1266, an amendment to section 49414 of the California Education Code, requires school districts, county offices of education, and charter schools to provide emergency epinephrine auto-injectors to school nurses and trained personnel who have volunteered, as specified, and authorizes school nurses and trained personnel to use epinephrine auto-injectors to provide emergency medical aid to persons suffering, or reasonably believed to be suffering, from an anaphylactic reaction. The bill requires a qualified supervisor of health or administrator at a school district, county office of education, or charter school to obtain the prescription for epinephrine auto-injectors from an authorizing physician and surgeon, as defined, and authorizes the prescription to be filled by local or mail order pharmacies or epinephrine auto-injector manufacturers. The bill requires epinephrine auto-injectors to be stocked and restocked by the qualified supervisor of health or administrator in accordance with specified provisions. This MOU outlines the specifics of meeting this requirement.

Financial Impact

None

Attachments

• AutoinjectorMOU PDF · 46.3 KB ViewOpen AutoinjectorMOUDownload AutoinjectorMOU

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Speaker

Dr. Kevin Collins

Rationale

Staff is presenting Resolution 18-25 for consideration. The resolution calls for placing a parcel tax measure on the November 6, 2018 ballot in the amount of $39 per year beginning in 2019-20. The parcel tax would be on an ongoing basis with an annual cost of living adjustment. The amount represents a restoration of the parcel tax that expired in June 2018. The new parcel tax would include a senior exemption.

Actions

Motion Approval of Resolution No. 18-25 Calling for Parcel Tax Measure to be placed on November 2018 ballot. Passed with a motion by Peter Oshinski and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Total revenue from the parcel tax would be approximately $745,000 per year, with a small increase annually based on cost of living increases.

Attachments

• Resolution 18-25 PDF · 68.1 KB ViewOpen Resolution 18-25Download Resolution 18-25

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Rationale

Nutrition Services is seeking to purchase new ovens for the SLHS kitchen. The new ovens will replace aging equipment that is difficult to operate and maintain. The purchase of ovens is allowed by CDE, and was included in the district's "Spending Plan" that was submitted earlier this year to address excess reserves in Fund 13. The new ovens will improve kitchen efficiency and reliability.

Actions

Motion Approve purchase of ovens from East Bay Restaurant Supply. Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$74,814.43 from Cafeteria Fund (Fund 13).

Attachments

• Combi Oven PDF · 99.8 KB ViewOpen Combi OvenDownload Combi Oven
• Montague Ovens PDF · 112.7 KB ViewOpen Montague OvensDownload Montague Ovens

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Rationale

The district is contracting with True North Research, Inc to provide information regarding community perceptions of a potential parcel tax.

Actions

Motion Recommend to approve survey provided by True North Research, Inc. Passed with a motion by Evelyn Gonzalez and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$26,350 from the General Fund.

Attachments

• True Notrh Survey Scope & Agreement PDF · 107.3 KB ViewOpen True Notrh Survey Scope & AgreementDownload True Notrh Survey Scope & Agreement

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Rationale

Staff is requesting that the Trustees re-appoint Jonas Mok and Xouhoa Bowen to the district CBOC with two year terms through the 2019-20 school year. Both were initially appointed to the CBOC with one year terms which expired at the end of 2017-18. Staff is also requesting that Richard Chennault be appointed to a two year term to fill a vacancy. Richard was selected as a CBOC alternate member in 2017. The full list of CBOC members is attached.

Actions

Motion Recommend to approve the proposed Citizen's Bond Oversight Committee Membership. Passed with a motion by Peter Oshinski and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

None

Attachments

• CBOC Proposed Membership 2018-19 PDF · 181.7 KB ViewOpen CBOC Proposed Membership 2018-19Download CBOC Proposed Membership 2018-19

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Rationale

Swing Education provides school districts with substitute teachers when they are unable to find enough substitute teachers to cover class on days when many teachers are absent. Approval of this agreement will enable staff to utilize this service to supplement our substitute teacher pool with their substitute teachers, which will make it more likely that we will be able to cover all of our classes on high impact absence days.

Actions

Motion Approve the Swing Education services agreement. Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

There is no fiscal impact for approving this agreement. Swing Education only charges the district for the substitutes that they provide us on a daily basis. The cost of using their substitutes is the daily rate we pay our substitutes (currently $170 per day) plus 35 percent.

Attachments

• Swing Education Services Agreement PDF · 466.8 KB ViewOpen Swing Education Services AgreementDownload Swing Education Services Agreement

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Rationale

Memorandum of Understanding (MOU) Between San Leandro Unified School District (SLUSD) and Family Service Counseling & Community Resource Center (FSCC) for the purpose of providing behavioral/mental health treatment, consultation, and service coordination for SLUSD students during the 2018-19 school year.

Actions

Motion Staff recommends approval of Memorandum of Understanding Between San Leandro Unified School District and Family Service Counseling & Community Resource Center Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$30,000 Supplemental and Concentration funds

Attachments

• Data Disclosure FSCC PDF · 334.0 KB ViewOpen Data Disclosure FSCCDownload Data Disclosure FSCC
• MOU FSCC PDF · 511.3 KB ViewOpen MOU FSCCDownload MOU FSCC

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Actions

Motion Staff recommends to approve the recommendation for readmission for case E01 17/18. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

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Rationale

Advanced Systems Purchase Change Order is to add back boxes to each camera, to provide access for service and limit damage to the surrounding areas. If the camera needs to be serviced it simply can be removed from the back box and will not need to be removed from the entire enclosure mounted on the wall.

Actions

Motion Recommend approval of Purchase Change Order for Advanced Systems Group. Passed with a motion by Peter Oshinski and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $14,641 from Measure J1 Fund (Security).

Attachments

• Advanced Systems Change Order-Cameras PDF · 46.5 KB ViewOpen Advanced Systems Change Order-CamerasDownload Advanced Systems Change Order-Cameras

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Rationale

To order and install new Luxury Vinyl Tile (LVT) over old tile in the office area. Existing tile does not require abatement or removal. This is a common area that was not included in the first assessment of the Monroe flooring project.

Actions

Motion Recommend approval of Anderson Flooring Change Order for Office area at Monroe ES. Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $10,882 from Measure J1 fund (Campus Upgrade).

Attachments

• Anderson Flooring Change Order-Monroe ES PDF · 52.4 KB ViewOpen Anderson Flooring Change Order-Monroe ESDownload Anderson Flooring Change Order-Monroe ES

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Rationale

As part of the kitchen renovation and to abide by Alameda County Health Code, Champion's Plumbing is proposing the attached work.

Actions

Motion Recommend approval of Champion's CUPCCAA contracts. Passed with a motion by Diana Prola and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Garfield Fiscal Impact $30,190 from Measure J1 Fund (Deferred Maintenance) Washington Fiscal Impact $35,703 from Measure J1 Fund (Deferred Maintenance) Total $65,893

Attachments

• Champions Plumbing CUPCCAA Garfield ES Kitchen PDF · 197.0 KB ViewOpen Champions Plumbing CUPCCAA Garfield ES KitchenDownload Champions Plumbing CUPCCAA Garfield ES Kitchen
• Champions Plumbing CUPCCAA Washington ES Kitchen PDF · 197.5 KB ViewOpen Champions Plumbing CUPCCAA Washington ES KitchenDownload Champions Plumbing CUPCCAA Washington ES Kitchen

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Rationale

Ongoing communication work is needed for the upcoming year. This proposal is for an hourly rate instead of a flat monthly fee since we will not need as much work from them as we have in the past.

Actions

Motion Recommend approval of Q Communications hourly rate proposal. Passed with a motion by Evelyn Gonzalez and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $150/Hr - Not to exceed 26 Hours per month from Measure J1 Fund (Administrative general fund)

Attachments

• Q Comm. Hourly Rate Sheet Proposal PDF · 93.6 KB ViewOpen Q Comm. Hourly Rate Sheet ProposalDownload Q Comm. Hourly Rate Sheet Proposal

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Rationale

Per Health and Code Safety Requirements the kitchens needs new washable ceiling and FRP (Fiberglass Reinforced Panels) to a height of 8 feet.

Actions

Motion Recommend approval of RA Jones PO Contracts for Garfield and Washington kitchen RFP work. Passed with a motion by Peter Oshinski and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Garfield Fiscal Impact $10,500 from Measure J1 Fund (Deferred Maintenance) Washington Fiscal Impact $11,500 from Measure J1 Fund (Deferred Maintenance) Total - $22,000

Attachments

• RA Jones PO Contract-Garfield Kitchen RFP PDF · 260.0 KB ViewOpen RA Jones PO Contract-Garfield Kitchen RFPDownload RA Jones PO Contract-Garfield Kitchen RFP
• RA Jones PO Contract-Washington Kitchen RFP PDF · 133.1 KB ViewOpen RA Jones PO Contract-Washington Kitchen RFPDownload RA Jones PO Contract-Washington Kitchen RFP

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Rationale

RA Jones is proposing to frame an opening and demolition of existing closet at the Library in order to open up the space for more bookshelves.

Actions

Motion Recommend approval of RA Jones Washington Library Demo Change Order. Passed with a motion by Victor Aguilar, Jr. and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $10,120 from Measure J1 Fund (Libraries)

Attachments

• RA Jones Washington Library Demo Change Order PDF · 46.6 KB ViewOpen RA Jones Washington Library Demo Change OrderDownload RA Jones Washington Library Demo Change Order

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Rationale

Proposing to remove cabinets and prep the wall at Adult Education Center to accommodate office personnel move from the Juniper Annex back to the Adult Ed Campus. The move was needed because of the modernization of the Madison ES wing.

Actions

Motion Recommend approval of RA Jones PO Contract - Cabinet removal at Adult Ed Center. Passed with a motion by Peter Oshinski and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact not to exceed $11,000 depending on condition of walls after removal of cabinets from Measure J1 Fund (miscellaneous).

Attachments

• RA Jones PO Contract-Adult Ed Center PDF · 764.8 KB ViewOpen RA Jones PO Contract-Adult Ed CenterDownload RA Jones PO Contract-Adult Ed Center

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Rationale

This change order is to fill in existing skylight openings that are over the main office areas. In those areas there is not a need to have skylights as there will be ceilings installed over the offices. This change order is a cost saving becuase the cost to replace the skylights would be significantly more than filling in the spaces with framing and then covering them over with roofing.

Actions

Motion Recommend approval of RA Jones Warehouse Seismic Change Order. Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $10,925 from Measure J1 Fund (Seismic)

Attachments

• RA Jones Warehouse Seismic Change Order PDF · 87.5 KB ViewOpen RA Jones Warehouse Seismic Change OrderDownload RA Jones Warehouse Seismic Change Order

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Rationale

Installation of double doors is proposed to ensure that visitors check in through the school office.

Actions

Motion Recommend approval of PO contract for RQI Commercial & Residential to install Double Doors at McKinley ES. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $11,759.09 from Maintenance Fund (Resource 8150)

Attachments

• PO contract-RQI Commercial-McKinley ES Doors PDF · 770.2 KB ViewOpen PO contract-RQI Commercial-McKinley ES DoorsDownload PO contract-RQI Commercial-McKinley ES Doors

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Rationale

During the process of demolition, staff identified additional areas in need of abatement. Areas include floor tiles, ceiling tiles, and old paint.

Actions

Motion Recommend approval of Sterling Environmental Invoices-Garfield & Washington ES Kitchens. Passed with a motion by Peter Oshinski and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Garfield Fiscal Impact $16,425 from Measure J1 Fund (Deferred Maintenance) Washington Fiscal Impact $19,575 from Measure J1 Fund (Deferred Maintenance) Total - $ 36,000

Attachments

• Sterling Environmental Invoice-Garfield ES Kitchen PDF · 104.2 KB ViewOpen Sterling Environmental Invoice-Garfield ES KitchenDownload Sterling Environmental Invoice-Garfield ES Kitchen
• Sterling Environmental Invoice-Washington ES Kitchen PDF · 108.9 KB ViewOpen Sterling Environmental Invoice-Washington ES KitchenDownload Sterling Environmental Invoice-Washington ES Kitchen

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Rationale

This demolition is necessary so that the architect can examine the interior structure of the building. This will aide them in making very accurate drawings. The wall surfaces in the building contain potentially hazardous materials and will need abatement which is inclusive of the scope of work for the demolition.

Actions

Motion Recommend approval of Sterling Environmental CUPCCAA Contract- Madison ES Modernization Demo. Passed with a motion by Peter Oshinski and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $168,000 from Measure J1 Fund (Portable Replacement)

Attachments

• Sterling Environmental CUPCCAA-Madison ES Demo PDF · 208.9 KB ViewOpen Sterling Environmental CUPCCAA-Madison ES DemoDownload Sterling Environmental CUPCCAA-Madison ES Demo

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Rationale

In line with our original Master Budget that was approved for the Maintenance Warehouse Renovation, Western Roofing was the lowest qualified bidder chosen.

Actions

Motion Recommend approval of Western Roofing proposal for the Maintenance Warehouse Roof. Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $183,275 from Measure J1 Fund (Roofing)

Attachments

• Western Roofing Contract-Warehouse Roof PDF · 365.3 KB ViewOpen Western Roofing Contract-Warehouse RoofDownload Western Roofing Contract-Warehouse Roof

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Rationale

Approximately 1000 linear feet of existing gutters at Madison ES were found to have pinholes of rust and will fail within the next year or so. These need to be replaced as there is no really good method to sealing them.

Actions

Motion Recommend approval of State Roofing Madison Change Order - Gutter Replacement. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Absent Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal Impact $18,726 from Measure J1 Fund (Roofing)

Attachments

• State Roofing Madison Change Order-Gutter Replacement PDF · 44.9 KB ViewOpen State Roofing Madison Change Order-Gutter ReplacementDownload State Roofing Madison Change Order-Gutter Replacement

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Rationale

Attached is the course listing for the San Leandro Adult Education Courses of Study for the 2018-2019school year which has been approved by the California Department of Education.

Attachments

• Adult School Courses 2018-19 PDF · 38.4 KB ViewOpen Adult School Courses 2018-19Download Adult School Courses 2018-19

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Rationale

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and mis-assignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of April - June, 2018 the school district did not have any complaints.

Attachments

• Williams Qtrly Reporty Apr-June 2018 PDF · 173.0 KB ViewOpen Williams Qtrly Reporty Apr-June 2018Download Williams Qtrly Reporty Apr-June 2018

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Minutes

There were no consensus items for this month.

Attachments

• Consensus Items 7.31.18 PDF · 26.0 KB ViewOpen Consensus Items 7.31.18Download Consensus Items 7.31.18

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