Regular Board Meeting

Minutes

The Board of Education took the following actions in closed session in accordance with Government Code 54956, Education Code 44929.21(b), Education Code 44954, and Education Code 44939: * To approve a settlement agreement between the district and the parents of a student by a 6-0 vote. The action was moved by Trustee James and Seconded by Trustee Oshinski. The Board has directed the superintendent and/or designee to deliver the proper notifications to the affected parties.

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Minutes

President Tate led all attendees in the pledge of allegiance.

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Actions

Motion Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

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Speaker

Dr. Kevin Collins

Minutes

Dr. Kevin Collins presented the Unaudited Actuals for 2017-18. This is the final report for the 2017-18 year. The final step is the auditor review and the auditor will be in the office in a couple of weeks. Dr. Collins discussed the following in detail: * Unaudited Actuals for 2017-18 * Ending Fund Balance Comparison * Other Funds * Adopted Budget Multi Year Projections * Next Steps Dr. Collins announced that we were a million dollar district last year and he gave a breakdown of the funding for the district and the expenditures. He discussed the three year trend for the Ending Fund Balance Comparison. Dr. Collins gave a detailed report on Other Funds; Fund 11 Adult Ed, Fund 13 Cafeteria Program, Fund 21 Bond Program, Fund 25 Developer Fees and Fund 40 Special Reserves Capital Outlay Projects. He also discussed the following Adopted Budget Multi Year Projections Adjustments: * Parcel tax sunset on June 30, 2018. There is a new measure on the November ballot, asking voters to reinstate the $39 that was in the original tax. * Adopted Budget MYP called for $600,000 in cuts for 2020-21 school year in order to maintain a 3% reserves. * Revenue may increase slightly at first interim with additional enrollment. We are currently 50 students above from last year's CBEDS. We are currently at what was projected and what was budgeted. * Original budget included a 3.5% salary increase for all groups. * General Fund budget is very tight with small reserves. Dr. Collins spoke about the "Next Steps": * Our auditors will be on site in two weeks to review 2017-18 financials. * First Interim ends October 31, with a presentation to the Board of Education on December 11, to talk about the First Interim for the 2018-19 school year.

Attachments

• 2017-18 Unaudited Actuals Presentations PDF · 273.4 KB ViewOpen 2017-18 Unaudited Actuals PresentationsDownload 2017-18 Unaudited Actuals Presentations

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Minutes

Trustee Oshinksi read correspondence received since the last Board meeting.

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Minutes

Student Board member Katherine Han Ngo provided the following report: * Currently working with SLAM and other academies to have the gates opened for the student parking lot and for the second Science wing gate. This will provide easier access to cross from FTK to the main campus. * Future plans for the garden located by the Science wing is working with the Environmental club and the woodshop class.

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Minutes

There were no union representative reports.

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Rationale

Review District approved contracts for amounts $10,000 or less for the current fiscal year.

Attachments

• Contracts Under 10K 9.11.18 PDF · 56.6 KB ViewOpen Contracts Under 10K 9.11.18Download Contracts Under 10K 9.11.18

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Rationale

This is an annual update to the multi-year agreement between SLUSD and Eden Area ROP. The contract reviews course offerings and responsibilities for both parties, as well as. The contract calls for Eden Area ROP to pay the district $423,793 in one-time CTE funds for 2018-19. This is the third and final year that the district is receiving these additional CTE funds. The contract also calls for ROP to pay the district $261,207 to offset the cost of ROP sections and services that are offered at SLHS. As part of the larger ROP contract, the district is paying ROP $1,204,913 as our annual contribution to JPA operations and courses offered on the Hayward campus. All amounts were included in the original budget that was adopted by the Board in June.

Financial Impact

The contract will bring in revenue of $685,000 which is used to offset the $1,204,913 in district contributions to Eden Area ROP.

Attachments

• ROP Contract 2018-19 PDF · 1.7 MB ViewOpen ROP Contract 2018-19Download ROP Contract 2018-19

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Rationale

In November of 1979, the California electorate adopted Proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution. The set of provisions of that article established maximum tax appropriation limitations, commonly called “Gann Limits,” for public agencies, including school districts. The District must establish a revised Gann Limit report each fiscal year in accordance with the provisions of this article and applicable statutory law. Attached is the Gann Limit for the San Leandro Unified School District.

Financial Impact

No financial impact.

Attachments

• Resolution No. 18-37 Gann Limit PDF · 333.9 KB ViewOpen Resolution No. 18-37 Gann LimitDownload Resolution No. 18-37 Gann Limit

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Rationale

A private school in Oakland has requested that our Food & Nutrition Services program prepare 60 meals four days per week for the school year. The private school staff would be responsible for picking up the meals.

Financial Impact

The agreement will bring in revenue of approximately $25,000 in gross revenue for Food & Nutrition Services program per year.

Attachments

• Harbor House Ministries Agreement PDF · 373.1 KB ViewOpen Harbor House Ministries AgreementDownload Harbor House Ministries Agreement

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Rationale

Community Services Comparative Report 2017-18 Fiscal Year

Financial Impact

NA

Attachments

• Facility Lease Revenue and Lease Agreement Review PDF · 193.9 KB ViewOpen Facility Lease Revenue and Lease Agreement ReviewDownload Facility Lease Revenue and Lease Agreement Review

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Rationale

This invoice represents the annual renewal cost for Laserfiche support through ECS Imaging. The district uses Laserfiche as a paperless archival solution for personnel files, payroll files, and other business department documents, in addition to providing new employee data collection.

Financial Impact

$11,140 from the unrestricted general fund.

Attachments

• ECS Imaging Support Agreement for 2018-19 - Laserfiche PDF · 147.4 KB ViewOpen ECS Imaging Support Agreement for 2018-19 - LaserficheDownload ECS Imaging Support Agreement for 2018-19 - Laserfiche

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Attachments

• Certificated & Classified Personnel Report PDF · 149.9 KB ViewOpen Certificated & Classified Personnel ReportDownload Certificated & Classified Personnel Report

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Rationale

2018/2019 Non-Public School & Agency Contracts Student # DOB COST LOCATION # 1 - - Mingus Mountain Academy Master Contract Only # 2 11/03/2003 $ 44,520.00 Spectrum Center # 3 07/20/2003 $ 49,051.00 The Phillips Academy # 4 01/15/2003 $ 567.00 Seneca Family of Agencies (revised add 3 days) # 5 Various Students $ 7,200.00 Maxim Healthcare Services Total $101,338.00

Financial Impact

$ 101,338.00 - Approve Non-Public School/Agency Contracts.

Attachments

• Maxim Healthcare Services PDF · 165.4 KB ViewOpen Maxim Healthcare ServicesDownload Maxim Healthcare Services
• Mingus Mountain Academy PDF · 3.2 MB ViewOpen Mingus Mountain AcademyDownload Mingus Mountain Academy
• Seneca Family of Agencies PDF · 191.4 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• Spectrum Center PDF · 186.8 KB ViewOpen Spectrum CenterDownload Spectrum Center
• The Phillips Academy PDF · 167.2 KB ViewOpen The Phillips AcademyDownload The Phillips Academy

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Rationale

Memorandum of Understanding is between San Leandro Unified School District and Project Eden for the purpose of providing Alcohol, Tobacco, and Other Drug (ALOD) services for SLUSD students during the 2018-2019 school year at San Leandro High and Lincoln High Schools.

Financial Impact

None

Attachments

• Project Eden MOU PDF · 1.2 MB ViewOpen Project Eden MOUDownload Project Eden MOU

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Rationale

N2Y provide three systems that San Leandro Unified's Special Education teachers use: Unique Learning System, News-2-You, and Symbolstix PRIME. Unique Learning System allows all students the opportunity to reach their full potential with six grade bands along with access to the general education curriculum and content standards. News-2-You is a weekly newspaper connecting students with special needs to the world around them, through relevant current events topics. SymbolStix PRIME is a communication tool for learners with speech and language difficulties to create meaningful dialogue and understanding.

Financial Impact

$11,668.00 from Supplemental and Concentration

Attachments

• N2Y Renewal Quote 2018-19 PDF · 105.0 KB ViewOpen N2Y Renewal Quote 2018-19Download N2Y Renewal Quote 2018-19

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Rationale

SchoolMint allows us to build a custom online enrollment solution that will streamline the enrollment process and allow documents to be submitted online. The contract includes translation services for up to four languages, email and text communications with prospective families and reporting so that we can keep the business office better informed of our enrollment projections for the coming year. SchoolMint will work on web browsers and mobile phones. Additionally, it allows for better communications and Community and Public Relations.

Financial Impact

$37,118.55 from Supplemental and Concentration

Attachments

• Schoolmint Invoice for 18-19 PDF · 16.5 KB ViewOpen Schoolmint Invoice for 18-19Download Schoolmint Invoice for 18-19

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Rationale

Memorandum of Understanding (MOU) Between San Leandro Unified School District (SLUSD) and Davis Street community Center Incorporated (DSCCI) for the purpose of providing mental health services for SLUSD students during the 2018-19 school year.

Financial Impact

$35,000 Supplemental/Concentration grant

Attachments

• Davis Street MOU PDF · 251.8 KB ViewOpen Davis Street MOUDownload Davis Street MOU

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Rationale

September 17-23, 2018 marks the celebration of the 231st anniversary of the signing of the United States Constitution. The United States Constitution stands as a testament to the tenacity of Americans throughout history to maintain their liberties and freedoms and to ensure those unalienable rights to every American. The tradition of celebrating the Constitution was started by the Daughters of the American Revolution. In 1955, DAR petitioned Congress to set aside September 17-23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the US Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower. The aims of the celebration are to: Emphasize citizen's responsibilities for protecting and defending the Constitution. Inform people that the Constitution is the basis for American's great heritage and the foundation for our way of life. Encourage the study of the historical events which led to the framing of the Constitution in September 1787. Constitution Week is a great time to learn more about this important document and celebrate the freedoms it gave us.

Attachments

• Resolution 18-41 Constitution Week PDF · 37.6 KB ViewOpen Resolution 18-41 Constitution WeekDownload Resolution 18-41 Constitution Week

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Rationale

Recommend approval Anderson Commercial Flooring NOC - Garfield ES Kitchen All work has been completed and verified.

Financial Impact

No financial Impact

Attachments

• Anderson Comm. Flooring-NOC Garfield Kitchen PDF · 13.1 KB ViewOpen Anderson Comm. Flooring-NOC Garfield KitchenDownload Anderson Comm. Flooring-NOC Garfield Kitchen

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Rationale

Recommend approval Anderson Commercial Flooring NOC - Washington ES Kitchen All work has been completed and verified.

Financial Impact

No Financial Impact

Attachments

• Anderson Comm. Flooring-NOC Washington Flooring PDF · 13.2 KB ViewOpen Anderson Comm. Flooring-NOC Washington FlooringDownload Anderson Comm. Flooring-NOC Washington Flooring

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Rationale

Recommend approval of Steve Smith Electrical NOC - McKinley ES Electrical Upgrade. All work has been completed and verified.

Financial Impact

No Financial Impact

Attachments

• Steve Smith Electrical NOC-McKinley Electrical Upgrade PDF · 13.1 KB ViewOpen Steve Smith Electrical NOC-McKinley Electrical UpgradeDownload Steve Smith Electrical NOC-McKinley Electrical Upgrade

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Rationale

Recommend approval of Steve Smith Electrical NOC - Washington Electrical Upgrade. All work has been completed and verified.

Financial Impact

No Financial Impact

Attachments

• Steve Smith Electrical NOC-Washington Electrical Upgrade PDF · 13.1 KB ViewOpen Steve Smith Electrical NOC-Washington Electrical UpgradeDownload Steve Smith Electrical NOC-Washington Electrical Upgrade

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Rationale

Recommend approval Twin Post Painting NOC- Monroe ES Painting All work has been completed and verified.

Financial Impact

No Fiscal Impact

Attachments

• Twin Post Painting-NOC-Monroe ES Paint PDF · 13.1 KB ViewOpen Twin Post Painting-NOC-Monroe ES PaintDownload Twin Post Painting-NOC-Monroe ES Paint

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Rationale

Introduction Each year, the district presents financial data to the Board of Education, the Alameda County Office of Education, and the California Department of Education that reflects the final results of the school district’s year end closing process. This financial information is the Unaudited Actuals of the district. Unaudited Actuals must be presented to the Board of Education by September 15 each year for consideration. The following is a summary of the highlights of the General Fund. Revenues Overall, the district ended the 2017-18 Fiscal Year with total General Fund combined revenue of $100,131,784. 2017-18 revenue includes $3,548,151 in STRS On-Behalf Pension contributions, which are not actually received by the district. Expenditures Overall, the district incurred total General Fund combined expenditures of $98,893,854. Approximately 81% of General Fund expenditures were for salaries and benefits. Fund Balance The District's Combined Ending Fund Balance increased by $1,013,364 in 2017-18, with a final balance of $7,592,582. The total is comprised of both Unrestricted and Restricted components. The Unrestricted balance decreased by $583,314 to $3,462,942. The Restricted balance increased by $1,596,678 to $4,129,640. The primary reason for the increase in Restricted Fund Balance is that the district received its "Redevelopment Agency" revenue and Prop 39 (energy efficiency) revenue in the General Fund to assist with cash flow needs throughout the year. The district has about $500,000 in "excess" reserves, which are defined as any Unrestricted Ending Fund Balance above the 3% minimum. The District's current multi-year projection assumes about $600,000 in cuts for 2020-20 to maintain the required 3% minimum unrestricted reserves.

Actions

Motion Approve Unaudited Actuals for 2017-18. Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Attachments

• 2017-18 Unaudited Actuals PDF · 9.0 MB ViewOpen 2017-18 Unaudited ActualsDownload 2017-18 Unaudited Actuals

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Rationale

On June 12, 2018, the San Leandro Unified School District and the San Leandro Teachers Association' entered into a tentative agreement to conclude successor contract negotiations for the 2018-19, 2019-20, and 2020-21 school years. The agreement provides for a 3.5% compensation increase retroactive to July 1, 2018, changes in language in several articles, and limited re-opener options for 2019-20 and 2020-21. Approval of this item will approve the tentative agreement and the supporting AB 1200 public disclosure documents.

Actions

Motion Approve the tentative agreement and supporting AB1200 public disclosure documents with the San Leandro Teachers' Association. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

See the Certification of the District's Ability to Afford the Costs of Collective Bargaining Agreements attached to this agenda item.

Attachments

• Tentative Agreement with the San Leandro Teachers' Association PDF · 564.1 KB ViewOpen Tentative Agreement with the San Leandro Teachers' AssociationDownload Tentative Agreement with the San Leandro Teachers' Association
• Certification of the District's Ability to Afford the Costs of a Collective Bargaining Agreement PDF · 6.0 MB ViewOpen Certification of the District's Ability to Afford the Costs of a Collective Bargaining AgreementDownload Certification of the District's Ability to Afford the Costs of a Collective Bargaining Agreement

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Rationale

On June 27, 2018, the San Leandro Unified School District and the California School Employees' Association entered into a tentative agreement to conclude successor contract negotiations for the 2018-19, 2019-20, and 2020-21 school years. This agreement includes a 3.5% compensation increase retroactive to July 1, 2018, changes in language in several articles, and limited re-opener options for 2019-20 and 2020-21. The impacts of this agreement on the classified substitute salary schedule will become effective for the October pay cycle. Approval of this item will approve the tentative agreement and the supporting AB 1200 public disclosure documents.

Actions

Motion Approve the tentative agreement with the California School Employees' Association. Passed with a motion by Peter Oshinski and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

See the Certification of the District's Ability to Afford the Costs of Collective Bargaining Agreements attached to this agenda item.

Attachments

• Tentative Agreement with the California School Employees' Association PDF · 4.6 MB ViewOpen Tentative Agreement with the California School Employees' AssociationDownload Tentative Agreement with the California School Employees' Association
• Certification of the District's Ability to Afford the Costs of a Collective Bargaining Agreement PDF · 6.0 MB ViewOpen Certification of the District's Ability to Afford the Costs of a Collective Bargaining AgreementDownload Certification of the District's Ability to Afford the Costs of a Collective Bargaining Agreement

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Rationale

Staff is recommending that the Board of Trustees approve a new Food & Nutrition Services Supervisor position and job description. The Food & Nutrition Services Department has a need for more centralized management assistance to provide direct support to our school sites. This position would be funded by the Food & Nutrition Services Department fund and the cost would be offset in part by the reduction of a site-based management position. This reduction would be accomplished through attrition so there is no need to layoff an existing employee. Approval of this item would create this position, approve the job description, fix the salary range, and allow staff to fill this position.

Actions

Motion Approve the Food & Nutrition Services position and job description. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Approval of this item will not impact the district's general fund and will be funded out of the Food & Nutrition Services Department budget. The cost of the position will ultimately be offset in part by the reduction of another management position. The net estimated cost to add this position is approximately $10,000 - $15,000 per year.

Attachments

• Food & Nutrition Services Job Description PDF · 77.3 KB ViewOpen Food & Nutrition Services Job DescriptionDownload Food & Nutrition Services Job Description

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Rationale

The SLUSD and the San Leandro Teachers' Association entered into a side letter of agreement related to the middle school advisory periods. Upon implementation, concerns arose about the assignment of students during teachers' preparation periods. This addendum to the original side letter clarifies the intent of the initial side letter of agreement and provides compensation for teachers who supervise students during preparation time.

Actions

Motion Approve the attached addendum to the side letter of agreement with SLTA related to middle school advisory periods. Passed with a motion by Evelyn Gonzalez and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

It is estimated that the cost of this addendum will be less than $10,000 per year.

Attachments

• Addendum to Side Letter of Agreement with the SLTA PDF · 60.5 KB ViewOpen Addendum to Side Letter of Agreement with the SLTADownload Addendum to Side Letter of Agreement with the SLTA

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Rationale

Social Sentinel is a social media early warning system designed to detect and alert school administrators when social media posts involving their schools or students contain threats of self-harm or harm-to-others on social media sites in the public domain. The purpose of this system is to provide schools with a proactive method for identifying and helping individuals in emotional distress before they act out. Social Sentinel is a 24/7 operational system that searches approximately 1 billion public posts on various social media sites a day for suspicious/threatening key words or phrases, using an algorithm. The system sends an alert to schools/administrators when those words are found so that appropriate actions can be taken or intervention services obtained. This proactive capability provides greater visibility to threats with the opportunity to intervene, which is changing and saving lives.

Actions

Motion Approve a three year contract to be paid annually in the amount of $18,500 per year with Social Sentinel Passed with a motion by Lance James and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$18,500 per year of Supplemental and Concentration Funds to be paid annually. $55,000 total.

Attachments

• Social Media Sentinel PDF · 10.2 MB ViewOpen Social Media SentinelDownload Social Media Sentinel

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Rationale

Additional chromebook carts are needed due to additional classrooms and to purchase multipurpose storage carts for our transitional kindergarten and kindergarten classrooms. Transitional kindergarten and kindergarten classrooms use a combination of iPads and chromebooks. When we initially deployed iPads and chromebooks, a storage cart for both chromebooks and iPads wasn’t available. This purchase will provide all transitional kindergarten and kindergarten classrooms with a hybrid storage and charging solution.

Actions

Motion Approve the purchase of up to $60,000 worth of chromebook carts from School Tech Supply (STS). Passed with a motion by Diana Prola and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Up to $60,000 of Measure J1 Bond Funds

Attachments

• Chromebook Carts PDF · 64.6 KB ViewOpen Chromebook CartsDownload Chromebook Carts
• Cart PDF · 81.6 KB ViewOpen CartDownload Cart

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Rationale

All of the SLUSD school sites have made revisions to their school expenditure plan within the 2017- 2019 Single Plans For Student Achievement (SPSA) that were adopted in Spring of 2017. These SPSA Addendums inform the board of education of the revisions principals and School Site Council made to the proposed expenditures for the 2018- 2019 school year since their full plan was adopted. School site principals have conducted work with their School Site Councils in order to make adjustments to the expenditure plans for the upcoming 2018-2019 school year based on their annual update of 2017-2018. The attached addendums reflect the adjustments sites will be making in Year 2 of the adopted SPSA cycle. Entirely new plans aligned to the district’s Strategic Action Plan will be adopted by the board next spring.

Actions

Motion Staff recommends that the Board of Education adopt the following Single Plans for Student Achievement (SPSA) Addendums: Garfield Elementary, Jefferson Elementary, Madison Elementary, Monroe Elementary, Mckinley Elementary, Roosevelt Elementary, Washington Elementary, Wilson Elementary, John Muir Middle School, Bancroft Middle School, San Leandro High School, Lincoln Continuation High School for the 2017-2019 cycle. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

See individual school site plans for site funds expenditures.

Attachments

• Bancroft SPSA Addendum 2018 PDF · 991.0 KB ViewOpen Bancroft SPSA Addendum 2018Download Bancroft SPSA Addendum 2018
• Garfield SPSA Addendum 2018 PDF · 1.1 MB ViewOpen Garfield SPSA Addendum 2018Download Garfield SPSA Addendum 2018
• Jefferson SPSA Addendum 2018 PDF · 2.2 MB ViewOpen Jefferson SPSA Addendum 2018Download Jefferson SPSA Addendum 2018
• John Muir SPSA Addendum 2018 PDF · 1.7 MB ViewOpen John Muir SPSA Addendum 2018Download John Muir SPSA Addendum 2018
• Lincoln SPSA Addendum 2018 PDF · 620.5 KB ViewOpen Lincoln SPSA Addendum 2018Download Lincoln SPSA Addendum 2018
• Madison SPSA Addendum 2018 PDF · 1.1 MB ViewOpen Madison SPSA Addendum 2018Download Madison SPSA Addendum 2018
• Mckinley SPSA Addendum 2018 PDF · 1.1 MB ViewOpen Mckinley SPSA Addendum 2018Download Mckinley SPSA Addendum 2018
• Monroe SPSA Addendum 2018 PDF · 1.1 MB ViewOpen Monroe SPSA Addendum 2018Download Monroe SPSA Addendum 2018
• Roosevelt SPSA Addendum 2018 PDF · 1.5 MB ViewOpen Roosevelt SPSA Addendum 2018Download Roosevelt SPSA Addendum 2018
• SLHS SPSA Addendum 2018 PDF · 1.5 MB ViewOpen SLHS SPSA Addendum 2018Download SLHS SPSA Addendum 2018
• Washington SPSA Addendum 2018 PDF · 1.1 MB ViewOpen Washington SPSA Addendum 2018Download Washington SPSA Addendum 2018
• Wilson SPSA Addendum 2018 PDF · 2.8 MB ViewOpen Wilson SPSA Addendum 2018Download Wilson SPSA Addendum 2018

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Rationale

SLUSD is continuing their partnership with the Indian Education Program as a consortium member. The lead consortium member will be the Bay Area American Indian Council (BAAIC), DBA, Indigenous Nations Child & Family Agency (INCFA), which is designated to act on behalf of all consortium members. The Indian Education Program is aimed at providing a variety of supportive services to help American Indian children reach their full potential in school. The Bay Area American Indian Council will engage students in cultural enrichment activities that support each child’s knowledge of their Native American culture; provide academic support and enrichment activities in language arts and math as well as skill building classes and activities.

Actions

Motion Approved the consortium agreement with Bay Area American Indian Council (BAAIC) to participate in the Indian Education Program. Passed with a motion by Victor Aguilar, Jr. and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$2,500 Supplemental Concentration funds

Attachments

• Consortium Agreement Indian Education Program PDF · 2.3 MB ViewOpen Consortium Agreement Indian Education ProgramDownload Consortium Agreement Indian Education Program

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Rationale

Chronic absence has historically been an alarming, largely overlooked problem that is preventing too many children from having an opportunity to learn and succeed. State Superintendent of Public Instruction Tom Torlakson, in recognition of September as Attendance Awareness Month, said school districts, public agencies, community groups, students, and their families must work together to combat chronic absenteeism. San Leandro Unified School District hereby commits to focusing on reducing chronic absenteeism to give all children an equitable opportunity to learn, grow and thrive academically, emotionally and socially.

Actions

Motion Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Attachments

• Resolution 18-40 PDF · 129.8 KB ViewOpen Resolution 18-40Download Resolution 18-40

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Rationale

San Leandro Unified School District shall provide mental health consultation and programs to students and their families on behalf of the Alameda County Health Care Services Agency Center for Healthy Schools and Communities. The goals for this program is to build a system of health supports for students and their families and increase capacity of our staff to strengthen a coordination of service delivery. The Mental Health Consultation in School Program is funded by the Prevention and Early Intervention (PEI) Mental Health Access and Linkage to Services programs under Alameda County Mental Health Services Act (MHSA). The PEI MHSA program aims to connect students experiencing behavioral health issues to supports including, but not limited to, prevention, early intervention, treatment and recovery services. This contract provides funding for San Leandro Unified School District's COST Coordinators and partial contracted mental health interns.

Actions

Motion Staff recommends approval of Contracted Services for Mental Health Consultation in San Leandro Unified School District under the School Based Behavioral Health Initiative Passed with a motion by Victor Aguilar, Jr. and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

San Leandro Unified will receive payment of $45,112 for the 2018-2019 school year.

Attachments

• Health Services PEI Contract PDF · 1.3 MB ViewOpen Health Services PEI ContractDownload Health Services PEI Contract
• Exhibit PDF · 137.9 KB ViewOpen ExhibitDownload Exhibit

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Rationale

The contract services agreement outlines the partnership with Lincoln High School and the Ever Forward organization to provide an after school program, school wide workshop on community building and professional development. The after school Ever Forward Club mentors young men of color in middle and high school by providing them with safe, brave communities that build character and transform lives. Ever Forward after school programs serve teens who are under-schooled, have very little to no experience being a part of the school community and are therefore academically, socially or emotionally behind their peers; and de-schooled, have been going to school regularly, but have become either disengaged, disillusioned or disenfranchised and therefore stopped attending or are only physically present. This contract is for the 2018-2019 school year.

Actions

Motion Staff recommends approval of Contract Services Agreement between Lincoln High School and Ever Forward Club Passed with a motion by Evelyn Gonzalez and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$20,000 ASSETS grant/ Site Funds

Attachments

• Ever Forward Club PDF · 143.5 KB ViewOpen Ever Forward ClubDownload Ever Forward Club
• Ever Forward Contract PDF · 377.4 KB ViewOpen Ever Forward ContractDownload Ever Forward Contract

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Rationale

Recommend approval of resolution 18-39 authorizing the filing of documents under the state school facility program for the eligibility and funding requirement for applying for modernization or new construction funds.

Actions

Motion Approve Resolution 18-39 for State School Facility Program Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

No Financial Impact

Attachments

• Resolution 18-39 - State School Facility Program PDF · 45.5 KB ViewOpen Resolution 18-39 - State School Facility ProgramDownload Resolution 18-39 - State School Facility Program

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Rationale

Recommend approval of the CMAS Agreement with The Garland Company to purchase needed materials for the District Warehouse Roofing replacement project.

Actions

Motion Recommend approval of the CMAS agreement with the Garland Company. Passed with a motion by Diana Prola and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Financial Impact $93,466.85 from Measure J1 Fund (Roofing).

Attachments

• CMAS Purchase Agreement-Warehouse Roofing PDF · 2.7 MB ViewOpen CMAS Purchase Agreement-Warehouse RoofingDownload CMAS Purchase Agreement-Warehouse Roofing

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Rationale

Due to Department oft the State Architects requirements HKIT Architects Addendum 004 is a proposal to include the design of a new Site Fire Service Line.

Actions

Motion Recommend approval of HKIT Addendum 004 - Garfield and Wilson portables. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Financial Impact $26,879 from Measure J1 Fund (Portables)

Attachments

• HKIt Addendum 004 - Garfield & Wilson Portables PDF · 187.9 KB ViewOpen HKIt Addendum 004 - Garfield & Wilson PortablesDownload HKIt Addendum 004 - Garfield & Wilson Portables

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Rationale

Due to the Fire Marshall and DSA Requirements Addendum 003 for HKIT is a proposal to include the Design of a new Fire Safety Service Line & Sprinkler system for Madison modernization project.

Actions

Motion Recommend approval of HKIT Addendum 003 - Madison Modernization Fire Safety. Passed with a motion by Victor Aguilar, Jr. and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Financial Impact $34,509 from Measure J1 Fund (Portables)

Attachments

• HKIT Addendum 003-Madison Modernization PDF · 183.4 KB ViewOpen HKIT Addendum 003-Madison ModernizationDownload HKIT Addendum 003-Madison Modernization

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Rationale

Recommend approval of Lease Leaseback contract with JLC construction for the purchase and installation of new Modular classrooms at Garfield and Wilson ES. This Gross Maximum Price does not include the site work.

Actions

Motion Recommend approval of Lease/Leaseback Agreement for JLC - New Modular Classrooms. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Financial Impact $7,351,338 from Measure J1 Fund (Portables).

Attachments

• JLM LLB Agreement District Wide New Modular Classrooms PDF · 1.9 MB ViewOpen JLM LLB Agreement District Wide New Modular ClassroomsDownload JLM LLB Agreement District Wide New Modular Classrooms

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Rationale

Recommend approval of contract with Migale Painting for painting the exterior of the existing portables to match the rest of the school's colors.The proposal is for five portables.

Actions

Motion Recommend approval of Migalge CUPCCAA - Monroe ES Painting of Portables. Passed with a motion by Victor Aguilar, Jr. and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Financial Impact $18,385 from Measure J1 Fund (Campus Upgrade).

Attachments

• Migale CUPCCAA-Monroe ES Portables PDF · 217.0 KB ViewOpen Migale CUPCCAA-Monroe ES PortablesDownload Migale CUPCCAA-Monroe ES Portables

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Rationale

Approval of New Proposal from William's and Associates to help with the filing of documents and to undertake all actions required to complete the State School Facility Program application and funding process.

Actions

Motion Recommend approval of William's & Associates proposal. Passed with a motion by Peter Oshinski and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Financial Impact $164 per hour not to exceed $94,464 from Measure J1 Fund (General Administrative).

Attachments

• William's & Associates, LLC Proposal PDF · 1.2 MB ViewOpen William's & Associates, LLC ProposalDownload William's & Associates, LLC Proposal

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Actions

Motion Recommend approval of Maintenance Services purchase orders. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Attachments

• Maintenance Service Purchase Orders PDF · 40.1 KB ViewOpen Maintenance Service Purchase OrdersDownload Maintenance Service Purchase Orders

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Rationale

As part of the district wide HVAC project, we are proposing Garfield, McKinley and Muir to be the next sites that we work on. The proposals attached Amendment 02 is for full HVAC replacement at Garfield, but only the multi-purpose rooms at McKinley and Muir as their classrooms have already been HVAC completed.

Actions

Motion Recommend approval of IES Amendment 02 - District Wide HVAC for Garfield, McKinley and Muir. Passed with a motion by Evelyn Gonzalez and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Full financial impact $1,683,950 from Measure J1 Fund (HVAC) - Financial Impact per site will be : Garfield ES - $1,064,112 McKinley ES - $295,919 Muir MS - $323,919

Attachments

• IES Amendment 02 District Wide HVAC - Garfield, McKinley & Muir PDF · 816.0 KB ViewOpen IES Amendment 02 District Wide HVAC - Garfield, McKinley & MuirDownload IES Amendment 02 District Wide HVAC - Garfield, McKinley & Muir

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Rationale

Enrollment September 2018/2019

Attachments

• Enrollment September 2018/2019 PDF · 209.6 KB ViewOpen Enrollment September 2018/2019Download Enrollment September 2018/2019

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Minutes

There were no consensus items for this month.

Attachments

• Consensus Items 9.11.18 PDF · 26.0 KB ViewOpen Consensus Items 9.11.18Download Consensus Items 9.11.18

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