Regular Meeting of the Board of Education

Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Minutes

Trustee Mack-Rose asked that item number 13b, Resolution #11-45 Filipino American History Month - October 2011, be moved up on the agenda to follow the Certificate of Commendation presentation for Board consideration. The Board approved the regular meeting agenda of October 18, 2011, as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a))

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Minutes

A Certificate of Commendation was presented to San Leandro High School senior Sabrina Branco for being selected as Eden Area Regional Occupational Program (ROP) "Student of the Month" for October 2011 in the Business Academy for Business and Finance. Ms. Branco stated that her Business Plan made it through the regional, statewide and national DECA (Distribute Education Clubs of America) in New York. She also received an all-expenses paid trip to Canada where she got to meet Sir Richard Branson, founder of Virgin Records.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Child: Ensure the academic, physical, social and emotional well being of every student A Certificate of Commendation will be presented to Sabrina Branco for being selected as Eden Area Regional Occupational Program (ROP) "Student of the Month" for October 2011 in the Business and Finance Academy.

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Minutes

The Board received Part III of a four-part presentation by Daniel Chaja, Assistant Director of Research and Program Evaluation, on student achievement data. Part III looked at student assessment information related to San Leandro High School passage rates for California High School Exit Exam (CAHSEE) and a review of our progress of our students with disabilities on the STAR California Alternate Performance Assessment (CAPA) and California Modified Assessment (CMA). To address the needs, the District has developed the following Plan of Action: Embedding CAHSEE practice tests in Pacing Guides CAHSEE ELA Intervention After school program tutorial in College Career Parent Center - Gear Up Systematic counseling intervention and support The Board thanked staff for the thorough presentation and posed clarifying questions and concerns regarding setting of the AYP percentage cap, waiver application, and the CAHSEE passing rate (including those who have chosen not take the test) and challenges. Trustee Mack-Rose asked a question regarding whether or not 11th/12th graders are on sports teams even if they have not passed the CAHSEE yet. At the conclusion of Board comments, President Mack-Rose asked and the Board agreed to move General Services Conference Item 21a, District Representative Recommendation to the City of San Leandro Recreation and Parks Commission up on the agenda to before the next presentation, as the candidate was in the audience.

Quick Summary / Staff Recommendation

Goal 1: Educate the Whole Child: Ensure the academic, physical, social and emotional well being of every student Daniel Chaja, Assistant Director of Research and Program Evaluation, will present student assessment information related to San Leandro High School passage rates for California High School Exit Exam (CAHSEE) and a review of our progress of our students with disabilities on the STAR California Alternate Performance Assessment (CAPA) and California Modified Assessment (CMA). This presentation is part III of IV in our efforts to share multiple student assessment data information.

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Minutes

Assistant Superintendent Song Chin-Bendib, Business & Operations, presented a list of projects approved by the Board on July 19, 2011, to be paid by the Measure B savings funds. She also presented a priority list ranked by the Board if additional savings were realized, which was approved by the Board on August 2, 2011. The savings is a result of State matching funds and projects completed under budget. The list of projects has a projected cost of approximately $27M. The $27M includes $5.8M of the Qualified School Construction Bond (QSCB) Fund. As the priorities of projects to be funded from Measure B savings could change over time, it is critical for the District and the Board to evaluate and confirm the priority list if the QSCB funds are to be spent on the project list or other supplemental needs such as solar projects. The Board thanked Assistant Superintendent Chin-Bendib for her diligence in making sure they were informed on the various funding sources and giving them an opportunity to revisit the project list.

Quick Summary / Staff Recommendation

District Goal #5: Ensure Safe and Well Maintained Facilities On August 2, 2011, the Board approved a list of projects to be paid by the Measure B savings funds. The savings is a result of State matching funds and projects completed under budget. The list of projects has a projected cost of approximately $27M. The $27M includes $5.8M of the Qualified School Construction Bond (QSCB) Fund. As the priorities of projects to be funded from Measure B savings could change over time, it is critical for the District and the Board to evaluate and confirm the priority list specifically if the QSCB funds are to be spent on the project list or other supplemental needs such as solar projects.

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To

Cindy Cathey, Superintendent

Minutes

After a brief discussion, the Board reaffirmed the most current Measure B Savings priority list and amount.

Quick Summary / Staff Recommendation

Discuss, review and accept the most current Measure B Savings and amount.

Board Committee

Facilities and Technology Committee: October 7, 2011

Background Information

On August 2, 2011, the Board approved a list of unfunded projects to be paid out of potential Measure B savings. The list has an estimated amount of $27M. The project list is a compilation of unfunded modernization items from Measure B, site requests of priority facility items, and unfunded priority items from Deferred Maintenance. It is noted that Deferred Maintenance fund was swept to balance the General Fund books for the next two fiscal years. Thus, only the carryover funds from two years ago are left to pay for deferred maintenance projects. Included in the August 2 nd board cover page was an explanation of the most up-to-date realized savings. It stated, ? As of June 2011, the Measure B bond program has realized savings from offsets due to State Matching Funds in the amount of approximately $17 million. This is an estimate as of June 30, 2011. The amount may go higher after all the projects have been completed.? Additionally, it goes on to say , ??.Staff has also provided another $5 million in recommended projects and scopes to be considered by the Board, in the event that additional savings are realized so that the District may be able to create, program, design and construct these additional projects within a timely manner.? As of August 2nd, the best estimate of the savings was approximately $17M because the District was still in the midst of completing summer projects and the actual savings was undetermined at that time. As the District receives information from the Office of Public School Construction (OPSC), the total amount of project savings is updated. Staff continuously works with our professional experts (School Facilities Consultant and Harris & Associates) to identify any construction projects that qualify for additional state matching funds. The effort to maximize projects savings is on-going and will continue until all of the construction projects are completed. The $17M estimate includes only State matching funds received as of June 30, 2011, and does not include other funding sources such as Qualified School Construction Bond (QSCB) fund; Redevelopment funds from the City for the Fred T. Korematsu campus, Measure B interest earned to date, or Measure A state matching funds. Per instructions from the Board, staff has now consolidated all the above funding sources into a one document. Detailed information is attached. The highlights of the savings are as follows: 1. Realized savings from State matching funds received and completed projects: $ 16,410,000 2. State matching funds submitted but NOT funded yet: $ 1,330,000 3. State matching funds for Measure A: $ 135,000 4. Redevelopment funds from the City for FTK: ($855k has been received) $ 2,170,000 5. Measure B interest earned as of to date: $ 2,200,000 6. Qualified School Construction Bond (QSCB): $ 5,800,000 Total: $28,045,000 The purpose of this conference item is for staff to clarify the funding sources. In addition, the Board will be asked to discuss the purpose of the additional funding sources and whether these funds are to be spent on ?chart #3? of the priority project list approved by the Board on August 2, 2011, or to be considered for another purpose. Minimally, at this meeting the Board will have the most up-to-date funding sources.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Measure B Savings Additional Funding Sources PDF · 15.8 KB ViewOpen Measure B Savings Additional Funding SourcesDownload Measure B Savings Additional Funding Sources

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Minutes

Trustee Almonte reported receipt of the following emails from October 4, 2011 - October 17, 2011: From Donna McBride regarding "Wilson Dolphin News"; from CSBA regarding two issues of "California News," "October AEC News," and "From Dana Tom"; from Garry Grotke regarding "SLUSD Leads the way again!," and "FW: Presentation"; from Marily Mondemjar regarding "Calling all Pinays!," and "Invitation Honoring Chief Justice"; from Myrna Hernandez regarding "Washington Newsletters"; from Audrey Brown regarding "Teacher Art Show and reception"; from the San Leandro Education Foundation regarding "Ways to help out your school," and "Chevron and Our Schools"; from Asian Pacific American Democratic Caucus regarding "Statewide-Redistricting Will Affect the API Community"; from Veronica Sanchez regarding Garfield Bulletin"; from Carol Delton regarding District MAA money"; from Rick Richards regarding "Learning from the Masters," and "Holidays with Lenny Williams"; from Erica Beyeri regarding "Step into Fall using Sylvan"; from Georgette Jackson regarding "October McKinley Bulletin"; from Coalition for Fair Employment regarding "PLA Update" and "Fact Check"; from Belen Magers regarding "FW: Proclamation of Filipino American Heritage Month"; from Kim Voorhees regarding "Please Save the Date"; from Maria Carvalho regarding "Newsletter."

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Minutes

Student Board Member Jack Martin updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: The high school has settled down since the recent safety incidents at the beginning of the year involving students and staff The "Cargo" monthly school newspaper came out today and included a dedication to Leneasha Northington, the 10th grader who was killed about a two weeks ago. Girls' tennis has had a great year, placing third in the league. Girls' golf qualified for NCS, and placed second in the HAAL. The Associate Student Body has been working hard in preparation for upcoming Homecoming events: Homecoming football game - November 4. Homecoming Dance - October 28 Homecoming Week - the first week in November

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Minutes

Jon Sherr, San Leandro Teachers' Association President, updated the Board on their organization. This year SLTA has 14 new site representatives who have decided to participate. This last weekend sixteen of their members from six sites attended the CTA leadership conference. The union hosted 19 new teachers (supported by about 15 SLTA members) on October 5 for a new teacher workshop. Last year, SLTA piloted a professional development series which was very successful and they plan on continuing this year. Once the program is finalized the dates will be announced. The first meeting of the Elementary Task Force will be October 26. He thanked Superintendent Cathey for addressing the budget issues in her recent letter, noting that SLTA has responded with a few concerns and questions. He also addressed a concern regarding the number of grievances being filed and the grievance process. At the conclusion of his report, he distributed copies of the latest SLTA News to the Board members and staff.

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Minutes

Superintendent Cathey reported that on October 6, the District hosted the County Teacher of the Year Ceremony in the Arts Education Center, as Back to School Night at the high school and Lincoln High were taking place. She thanked those who helped make sure both events could accommodate so many people and that things were organized and safe, Noting that she has received a lot of positive feedback from both events. The Superintendent and Mike Walbridge, Director of Curriculum and Instruction, attended a "wrap up" TARI presentation at the County yesterday, along with the formal launching of the New TARI Art Integration grant aimed at supporting the elementary TARI Leads for elementary sustainability and to provide TARI staff development and support the implementation of arts integration in middle school English and Science. This year will be the planning year to develop what this will look like at the middle school level. October 20, the District Office and school sites will be participating in the Great California ShakeOut at 10:20 a.m. She acknowledged Trustee Almonte for bringing Filipino American History month to the forefront, stating that a list of excellent resources and valuable information available on the website was included in the Teachers' Educational Services Weekly Update. Safety Task Force, the followup to the Community Forum on safety, will be meeting on October 19 at 3:30 p.m. at the high school. The Elementary & Muir track and field Conceptual Design Team (CDT) will be meeting on Tuesday, October 25, adding that the deadline was extended in order to give those interested individuals ample time to turn in their applications. There was a small and thoughtful memorial in front of the high school for Leneasha Northington last week, adding that the school is considering planning something during the day around the time of her birthday.

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Minutes

Trustee Prola reported that the committee met on October 7 and discussed seven change orders and five Notices of Completion which are on the agenda for Board consideration tonight. Also discussed was Amendment#01 for Madison Elementary which will add needed repairs to the District Office as well as to the elementary school including the roof, emergency generator and replacing the ramp on the back of the IMC and will be funded through Measure B savings. She asked for and received consensus to have the Facilities & Technology committee look at solutions for the small parcel of land behind Bancroft Middle School which may be a liability issue for the District.

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Minutes

The ROP Governing Board met on October 16, 2011, and approved bill warrants, personnel action items, Williams Act complaints & Resolutions quarterly report, and adopted Resolution 406: School Safety Month and Red Ribbon Week. In addition to Sabrina Branco-San Leandro High School - Business/Finance Academy, Marja Nieminen-Arroyo High School - Careers in Education; Courtney Ward-Arroyo High School - Dental Assisting; and Irving Ruiz-Mt. Eden High School-Automotive Technology were selected as "ROP Students of the Month" for October.

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Minutes

Trustee Sullivan reported that the committee met on October 14. For their last meeting of the year, she reported that the committee heard a report from the Alameda County Fire Department on the Emergency Preparedness Services for San Leandro, a presentation on the free CERT training program, and a new program called "Map Your Neighborhood" (MYP). The committee also discussed the Great California ShakeOut on October 20, (noting that San Lorenzo is planning a districtwide evacuation). She will forward the handout from the meeting to the Superintendent for distribution to Board members. She also commented that she would like to see the committee develop an Action Plan for emergency preparedness between our schools district, city and other stakeholders.

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Minutes

The following Consent Items were pulled from the Consent Calendar: 14c - Student Teaching Agreements (Almonte) 15c - 2011-2012 NPS/A Contract & ISA (Prola)

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the minutes of the regular Board meeting held on October 4, 2011.

Attachments

• October 4, 2011 PDF · 221.1 KB ViewOpen October 4, 2011Download October 4, 2011

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To

Board of Education

Minutes

President Mack-Rose stated that this item had been move up to follow the Certificate of Commendation presentation. Public Comment Jun M. Ilagan, publisher and editor of FilAm Star , a Filipino American print and online publication headquartered in San Francisco, addressed the Board to say he was honored to represent the Filipino community and thanked the District for the Resolution. Trustee Almonte, the first Filipino American to serve on the San Leandro Unified School District Board of Education read the resolution.

Actions

Motion - Motion made by Diana Prola and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Resolution #11-45 Filipino American History Month - October 2011

Policy / Code

Senate Concurrent Resolution 48

Background Information

The District seeks to ensure that individuals and groups of all races and ethnicities feel included, acknowledged, and respected for their individual and collective contributions and for the richness their contributions bring to our communitities and our nation. To that end, the Board of Education seeks to recognize October as Filipino American History Month as one way to celebrate and teach about the Filipino American history and culture. Staff are encouraged throughout the year, but especially during the month of October to bring to the forefront those contributions and celebration of our Filipino American community. Resources will be shared with school sites to help facilitate the study of Filipino culture and history. Resolution No. 11-45 Filipino American History Month is attached.

From

Cindy M. Cathey

Attachments

• Resolution #11-45 Filipino American History Month PDF · 54.2 KB ViewOpen Resolution #11-45 Filipino American History MonthDownload Resolution #11-45 Filipino American History Month

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report PDF · 49.9 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Classified Personnel Report PDF · 45.2 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

There is no fiscal impact to the general fund.

To

Cindy Cathey, Superintendent

Minutes

Responding to Trustee Almonte's question if the phrase "a maximum amount the district will provide "... should be inserted in the last sentence of the Notre Dame contract, " The School District agrees to cover student teachers and interns with worker's compensation in case of accidental injury while performing school assigned duties, either on or off the school site," John Thompson, Ed.,D., Senior Director II of Human Resources, explained that it wasn't necessary as that provision is included in all of the teaching agreements and that the District is covered through our insurance agency.

Actions

Motion - Motion made by Hermy Almonte and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the renewal of student teaching agreements with Notra Dame de Namur University and California State University, East Bay.

Board Committee

Not applicable

Background Information

The District maintains student teacher agreements with colleges and universities throughout the Bay Area and the State. Many student teaching agreements are approved annually with each college/university. Approval is requested to maintain student teaching agreements with Notra Dame de Namur University for the 2011 thru 2014 academic years and California Staste University, East Bay for January 1, 2012 thru December 31, 2016.

From

John Thompson, Ed.D., Senior Director II, Human Resources

Attachments

• Student Teaching Agreements PDF · 462.7 KB ViewOpen Student Teaching AgreementsDownload Student Teaching Agreements

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Fiscal Impact

There is no fiscal impact to the general fund.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the renewal of teacher education intern program with Alameda County Office of Education.

Board Committee

Not applicable

Background Information

The District maintains teacher education intern programs throughout the Bay Area and the State. Many teacher education intern programs are approved annually. Approval is requested to maintain the teacher education intern program with Alameda County Office of Education for September 1, 2011 to June 30, 2012.

From

John Thompson, Ed.D., Senior Director II, Human Resources

Attachments

• Teacher Education Intern Program MOU PDF · 173.0 KB ViewOpen Teacher Education Intern Program MOUDownload Teacher Education Intern Program MOU

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Fiscal Impact

This contract details a compensation rate of $50/hour not to exceed $6,700 for 2011-2012 funded from Bancroft EIA funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement between San Leandro Unified School District and Robert "Bo" Orloff for Informational Technology Services for the 2011-2012 School Year

Background Information

This contract is to renew Robert "Bo" Orloff's services as an Informational Technology and repair consultant for Bancroft Middle School. Bo has provided IT support for the last 9 years. He has supported all staff with computers, printers, technology concerns, repairs and software support. Working with the librarian to identify needs of support for teachers, Bo comes approximately three times a month to repair, install and/or maintain both IBM and Mac computers. He also provides valuable assistance in the use of software. His services assist both staff and students, making school technology accessible. Bancroft Middle School Site Council approved the contract in June 2011.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Bancroft Tech Support Contract PDF · 59.9 KB ViewOpen Bancroft Tech Support ContractDownload Bancroft Tech Support Contract

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Fiscal Impact

No impact to General Fund; $25,000 from PTA to Roosevelt School's Donation Fund

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the contract services agreement between San Leandro Unified School District and Help Everyone Reach One, Inc. (HERO, Inc.) for organized physical activities at Roosevelt Elementary School for the 2011-2012 school year.

Background Information

Roosevelt Elementary School has contracted with HERO, Inc. for the 2011-2012 school year to provide 25 hours a week of organized physical activities and development of a leadership/mentoring program serving K-5 students. This prioritized need was based on a parent and teacher needs assessment to provide recess and lunch time physical activities and increase student participation while decreasing behavioral issues on the yard. Roosevelt does not qualify for the PlayWorks program that Title I schools do thus they want to contract with this organization. The $25,000 pays for the on site Physical Activity Coordinator for the school year. The HERO, Inc. contract is funded by the PTA through the school's donation account.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Roosevelt HERO Contract PDF · 92.3 KB ViewOpen Roosevelt HERO ContractDownload Roosevelt HERO Contract

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Fiscal Impact

$20,571.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Prola noted that because she was unable to access the attachment to the Non-Public School Agency/Contract & ISA, and review the material, she would be abstaining from the vote. Trustee Mack-Rose explained that while the District was given a heads up that CSBA Agenda online would be down on the weekend, she suggested that in the future when the District experiences a similar situation, the backup materials be sent separately via e-mail.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Abstain Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2011-2012 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2011-2012. Student # DOB Cost Location #1 12/04/2009 $20,571.00 Hearing & Speech Center of Northern California #2 Total $20,571.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Hearing & Speech Center of Northern CA PDF · 1.8 MB ViewOpen Hearing & Speech Center of Northern CADownload Hearing & Speech Center of Northern CA

Link to this item

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Ratify August payroll in the of $4,523,344.30.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50006422 - 88-50053903 in the amount of $3,998,589.33.

Attachments

• Bill Warrants 88-50006422 - 88-50053903 PDF · 573.1 KB ViewOpen Bill Warrants 88-50006422 - 88-50053903Download Bill Warrants 88-50006422 - 88-50053903

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for September 2011.

Attachments

• Intra-Budget Transfers PDF · 302.9 KB ViewOpen Intra-Budget TransfersDownload Intra-Budget Transfers
• Intra-Budget Revisions PDF · 505.3 KB ViewOpen Intra-Budget RevisionsDownload Intra-Budget Revisions

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Fiscal Impact

None but each contract will be funded based on its budget source requested.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the ?summary spreadsheet for all contracts $5,000 or less for fiscal year?. The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures ? Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contractor Summary Worksheet - October 18, 2011 PDF · 12.1 KB ViewOpen Contractor Summary Worksheet - October 18, 2011Download Contractor Summary Worksheet - October 18, 2011

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Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Lincoln High School Portable Classroom Project.

Board Committee

Facilities and Technology Committee: October 5, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, D&D Pipelines, Inc., has been performed and is now complete. The final construction contract cost is $288,691 which includes all change orders. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on August 12, 2011. The project team included Jeffery Wong Architects (Architectural Design) and Harris & Associates (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC for Lincoln High School Portable Classroom Project PDF · 16.4 KB ViewOpen NOC for Lincoln High School Portable Classroom ProjectDownload NOC for Lincoln High School Portable Classroom Project

Link to this item

Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Adult School Portable Classroom Project.

Board Committee

Facilities and Technology Committee: October 5, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, Rodan Builders, Inc., has been performed and is now complete. The final construction contract cost is $161,196 which includes all change orders. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on September 12, 2011. The project team included Jeffery Wong Architects (Architectural Design) and Harris & Associates (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC for Adult School Portable Classroom Project PDF · 16.5 KB ViewOpen NOC for Adult School Portable Classroom ProjectDownload NOC for Adult School Portable Classroom Project

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Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Muir Middle School Restroom Renovation Project.

Board Committee

Facilities and Technology Committee: October 5, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, Zolman Construction & Development, Inc., has been performed and is now complete. The final construction contract cost is $901,166 which includes all change orders. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on September 26, 2011. The project team included Jeffery Wong Architects (Architectural Design) and O?Connor CM (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC for Muir Middle School Restroom Renovation Project PDF · 15.8 KB ViewOpen NOC for Muir Middle School Restroom Renovation ProjectDownload NOC for Muir Middle School Restroom Renovation Project

Link to this item

Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Muir Middle School Heat and Roofing Project.

Board Committee

Facilities and Technology Committee: October 5, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, Ralf Larsen & Son, Inc., has been performed and is now complete. The final construction contract amount is $2,972,858 which includes all change orders. The project was completed $304,206 under the construction and construction contingency budget of $3,277,064. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on September 20, 2011. The project team included Jeffery Wong Architects (Architectural Design) and O?Connor CM (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC for Muir Middle School Heat & Roof Project PDF · 16.4 KB ViewOpen NOC for Muir Middle School Heat & Roof ProjectDownload NOC for Muir Middle School Heat & Roof Project

Link to this item

Fiscal Impact

Not Applicable

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the Wilson Elementary School Classroom Paint and Lighting Project.

Board Committee

Facilities and Technology Committee: October 5, 2011.

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, Riverview Construction Inc., has been performed and is now complete. The final construction contract amount is $699,655 which includes all change orders. The project was completed $40,645 under the combined construction and construction contingency budget of $740,300. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on September 26, 2011. The project team included SIM Architects (Architectural Design) and O?Connor CM (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• NOC for Wilson ES Classroom Paint & Lighting Project PDF · 15.8 KB ViewOpen NOC for Wilson ES Classroom Paint & Lighting ProjectDownload NOC for Wilson ES Classroom Paint & Lighting Project

Link to this item

Fiscal Impact

Architectural services are paid through local Measure B savings.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #1 in the Amount of $206,400 to the Architectural Services Contract, with SIM Architects, for the Madison Elementary School Renovations and Upgrades.

Board Committee

Facilities and Technology Committee: October 5, 2011

Background Information

The Board of Education previously approved SIM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. After the architectural pool selection process, the District assigned SIM Architects the Wilson Elementary School and Madison Elementary School sites for all modernization and upgrade projects undertaken under Measure B Bond Measure. Their original contract was approved by the Board on March 6, 2007, to provide renovation and upgrade design services for Madison Elementary School. A separate original contract for the design work at Wilson was approved by the Board on February 29, 2008. In 2011, as Measure B entered the fifth year of construction of the original six year program for the projects identified in the original 2006 plan, the receipt of additional state funding allowed for the creation of additional projects and scopes from the Measure B Savings. On July 19, 2011, the Board identified and approved the creation of new projects from these offsets and savings. In order to protect the District?s DSA approved permanent classroom buildings for future enrollment growth, reduce its on-going energy consumption and utility bills, and to mitigate and minimize risk management issues, the District identified the following scopes at the Madison Elementary School Campus: Remove and replace roofing systems over classroom wing, currently occupied by the District administration functions. The existing old and deteriorated roof has been leaking for many years causing damage to interior finishes in most areas such as ceiling tiles. Remove, replace and rezone heating, air-conditioning, and ventilation (HVAC) units and controls over same classroom wing. Replace heating units, if needed, in materials center. Remove and replace roofing over materials center. Remove and replace ramp and loading dock structure that is currently failing and collapsing. Furnish and install new emergency generator that will provide power during power outages to the District?s voice over internet protocol (VOIP) phones throughout the District. Convert existing classroom into a new restroom for severe special day class students with special needs. This amendment #1 provides for the design these additional improvements at Madison ES: Contract Summary # Description Amendment Amount Contract Running Total Amend. # 0 Original contract: Renovations & Upgrades to Madison ES $9,500 1 Amend. #1 for Materials Center and District Office $206,400 $215,900

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #1 - SIM Architects PDF · 24.9 KB ViewOpen Amendment #1 - SIM ArchitectsDownload Amendment #1 - SIM Architects

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $4,196 to the prior contract amount of $157,000 for a new contract amount of $161,196.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $4,196, to the Construction Contract with Rodan Builders, Inc. for the Adult School Portable Classroom Project, a 2.7% increase to the construction contract amount of $157,000.

Board Committee

Facilities and Technology Committee: October 7, 2011

Background Information

The Board previously approved the construction contract with Rodan Builders, Inc. on June 21, 2011. The scope of this construction contract: Expand the San Leandro Adult School site by modifying the existing double-wide portable that is currently being utilized by the John Muir Middle School PE department. Renovate the existing portable classroom (PCR) building to disconnect it from the Muir MS campus and connect it to the San Leandro Adult School campus by adding all required pathway and connections for utilities, data, & low voltage connections and fencing (Please note that the portable will remain at its current location on the Muir MS campus, but it will be considered part of the San Leandro Adult School). This CO #1 in the amount of $4,196 is a 2.7% increase to the construction contract amount of $157,000. CO #1 Summary Item No. Days Amount 1.1 Description: Add for items identified in DSA-approved drawings that were issued after the bid date. Per ASI #A issued 6/8/11, the added scope with cost impacts are: 1. Add new signage to existing posts in LOT-3 reading ?MINIMUM $250 FINE?. 2. Add crosswalk parking lot striping for accessible path of travel to portable classroom. 0 $ 644 Reason: Code Requirement Requested by: Architect 1.2 Description: In lieu of specified switch Catalyst 2960-24PS-L, Contractor is to provide Cisco Switch WS-C2960S-24PD-L per request from SLUSD IT Dept. 0 $ 928 Reason: Owner's Request Requested by: Owner 1.3 Description: Install additional stiffening plates at 32? on center per field conditions in lieu of 48? on center per plans. Change base plate thickness from ?? to ?? to match existing under floor conditions. 0 $ 956 Reason: Unforeseen Condition Requested by: Architect 1.4 Description: Reuse existing conduit not shown on drawings but discovered by underground locating service. Relocate new boxes to new location adjacent to Muir tie-in as shown on A/E sketch #1. 0 $ (8,300) Reason: Field Condition Requested by: Owner 1.5 Description: Existing resilient floor discovered below the removed wall-to-wall wrestling mats is not suitable for classroom flooring. Furnish and install Carpet Tile over resilient floor with 4? rubber wall base. 0 $ 9,968 Reason: Unforeseen Condition Requested by: Owner 1.6 Description: Extend contract duration by thirty-one (31) non-compensable calendar days for convenience of District and Contractor. 31 $ - Reason: Owner's Request Requested by: Owner CHANGE ORDER No. 31 $ 4,196 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $157,000 $157,000 0% CO #1 $4,196 $161,196 2.7% Current Budget Summary Adult School (Muir) Portable project Soft Cost Budget $53,608 Hard Cost Budget Muir MS Construction Construction Contingency $161,196 $157,000 $4,196 Project Contingency $5,000 Total Project Budget $219,804

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO#1 to Rodan Builders for Adult School Portable Classroom Project PDF · 48.0 KB ViewOpen CO#1 to Rodan Builders for Adult School Portable Classroom ProjectDownload CO#1 to Rodan Builders for Adult School Portable Classroom Project

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #3 represents an increase of $1,168 to the prior contract amount of $698,487 for a new contract amount of $699,655. The change order is within the construction change order contingency of $67,300.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Final Change Order #3, in the amount of $1,168, to the Construction Contract with River View Construction, Inc. for the Wilson Elementary School Paint & Light Project, a 0.25% increase to the prior construction contract amount of $698,487.

Board Committee

Facilities and Technology Committee: October 7, 2011

Background Information

Classroom painting & new lighting at Wilson Elementary School was identified in the Measure B language. SIM Architects was retained to prepare the design and construction documents for the painting and lighting. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with River View Construction Inc. on April 19, 2011. Subsequently the Board approved: Change Order (CO) #1 on August 16, 2011 in the amount of $23,751. CO #2 on September 7, 2011, in the amount of $1,736. This CO #3 in the amount of $1,168 is a 0.25% increase to the prior construction contract amount of $698,487. The change order is within the construction change order contingency of $67,820. CO#3 Summary Item No. Days Amount 3.01 Description: Furnish and Paint (N) doors #1,18 and 19. Furnish and paint room numbers on all exterior doors using SLUSD stencil 0 $1,168.00 Reason: Value/Flexibility/Functionality added Requested by: Owner CHANGE ORDER No. 0 1,168.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $673,000 $673,000 0% CO #1 $23,751 $696,751 3.5% CO #2 $1,736 $698,487 3.8% CO #3 $1,168 $699,655 4.0% Budget Summary Wilson Paint & Light Project Soft Cost Budget $576,091 Hard Cost Budget Construction Construction Contingency $673,000 $67,300 Project Contingency $65,820 Total Project Budget $1,382,211

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO#3 for Riverview Const. for Wilson Paint & Lighting Project PDF · 45.8 KB ViewOpen CO#3 for Riverview Const. for Wilson Paint & Lighting ProjectDownload CO#3 for Riverview Const. for Wilson Paint & Lighting Project

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $10,788 to the prior contract amount of $294,000 for a new contract amount of $304,788.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $10,788, to the Construction Contract with BRCO Constructors, Inc. for the Roosevelt Elementary School Restroom Renovation Project, a 3.7% increase to the construction contract amount of $294,000.

Board Committee

Facilities and Technology Committee: October 7, 2011

Background Information

The Board previously approved the construction contract with BRCO Constructors, Inc. on May 17, 2011. This CO #1 in the amount of $10,788 is a 3.7% increase to the construction contract amount of $294,000 and is within the construction contingency of $29,400. CO #1 Summary Item No. Days Amount 1.1 Description: Install a portable toilet and hand-washing station onsite to accommodate existing summer school programs operating in and around the site. 0 $ 675.00 Reason: Unforeseen Condition Requested by: Owner 1.2 Description: Expedite the fabrication & shipping of the (9) Wood Doors and (5) Steel Frames to the project site. These costs allowed for a 3-Day Quick-ship & fabrication of these items to minimize delay to successive work activities and meet the project schedule. 0 $ 1,373.00 Reason: Unforeseen Condition Requested by: Owner 1.3 Description: Install a new door and frame at restroom #9 location to match the newly renovated conditions in the Multi-purpose Building. 0 $ 4,356.00 Reason: Value/Flexibility/Functionality Added Requested by: Owner 1.4 Description: Remediation of existing hazmat material found in the roof framing of restroom #14 0 $ 395.00 Reason: Unforeseen Condition Requested by: Owner 1.5 Description: Remove exhaust fan and repair wall for installation of toilet partitions 0 $ 1,123.00 Reason: Unforeseen Condition Requested by: Owner 1.6 Description: Remediation of existing hazmat material found beneath the surface of the existing flooring material. 0 $ 2,658.00 Reason: Unforeseen Condition Requested by: Owner 1.7 Description: Paint additional room affected by restroom renovation 0 $ 208.00 Reason: Unforeseen Condition Requested by: Owner CHANGE ORDER No. 0 10,788.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $294,000 $294,000 0% CO #1 $10,788 $304,788 3.7% Current Budget Summary Roosevelt Elementary School Restroom Renovations Soft Cost Budget $266,640 Hard Cost Budget Construction Construction Contingency $294,000 $29,400 Project Contingency $32,993 Total Project Budget $623,033

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO#1 to BRCO Contract for Roosevelt Restroom Renovation Project PDF · 48.2 KB ViewOpen CO#1 to BRCO Contract for Roosevelt Restroom Renovation ProjectDownload CO#1 to BRCO Contract for Roosevelt Restroom Renovation Project

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #1 represents an increase of $13,491 to the prior contract amount of $546,000 for a new contract amount of $599,491.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #1, in the amount of $13,491, to the Construction Contract with BRCO Constructors, Inc. for the Bancroft Middle School Restroom Renovation Project, a 2.5% increase to the construction contract amount of $546,000.

Board Committee

Facilities and Technology Committee: October 7, 2011

Background Information

The Board previously approved the construction contract with BRCO Constructors, Inc. on May 17, 2011. This CO #1 in the amount of $13,491 is a 2.5% increase to the construction contract amount of $546,000 and is within the construction contingency of $54,600. CO #1 Summary Item No. Days Amount 1.1 Description: This cost was proposed as response to the existing conditions. The scope involved removing antiquated interior walls to prepare the room for new interior walls. 0 $ 1,309.00 Reason: Unforeseen Condition Requested by: Owner 1.2 Description : This cost was proposed by the General contractor to expedite the fabrication & shipping of the (14) Wood Doors and (11) Steel Frames to the project site. These costs allowed for a 3-Day Quick-ship of these items to minimize delay to successive work activities and meet the project schedule. 0 $ 7,314.00 Reason: Unforeseen Condition Requested by: Owner 1.3 Description: These Isolation valves were installed to separate the water line in the restrooms from the site main lines. 0 $ 4,868.00 Reason: Unforeseen Condition Requested by: Owner CHANGE ORDER No. 0 13,491.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $546,000 $546,000 0% CO #1 $13,491 $559,491 2.5% Current Budget Summary Bancroft Middle School Restroom Renovations Soft Cost Budget $337,356 Hard Cost Budget Construction Construction Contingency $546,000 $54,600 Project Contingency $48,268 Total Project Budget $986,224

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO#1 to BRCO Contract for Bancroft Restroom Renovation Project PDF · 45.9 KB ViewOpen CO#1 to BRCO Contract for Bancroft Restroom Renovation ProjectDownload CO#1 to BRCO Contract for Bancroft Restroom Renovation Project

Link to this item

Fiscal Impact

Program, Project, and Construction Management services in the amount of $54,416 are paid through local Measure B Savings.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #7 to the Harris & Associates Professional Services Contract to add four (4) additional projects created from Measure B savings.

Board Committee

Facilities and Technology Committee: October 7, 2011

Background Information

The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure B Bond. The original Master Agreement was entered into on November 8, 2006, between Harris & Associates and San Leandro Unified School District to provide Program and Project Management Consulting Services for the Measure B Bond Program. On April 18, 2007, the Board approved amendment #1 which defined the scope of services for the specific projects within the original Measure B program. H&A Original Scope Summary Initial Projects from Local Measure B Funds (H&A Original Service Contract) Site(s) Funds PM CM % Fee $ High School (i.e. CTE - $3.6m, SLAM - $0, Business Academy - $750k) $73,000,000 Yes Yes 9% $6,570,000 Elem Schools & Middle Schools $36,000,000 Yes By Others 3.4% $1,216,385 Total $109,000,000 7.1% $7,786,385 Career Technical Education Facilities Program (CTEFP) H&A Scope Summary In March 2009, CDE and DSA granted final plan approval for the five (5) new projects in response to the successful grants for Career Technical Education Facilities Program (CTEFP). On July 23, 2009, the District created the CTEFP projects, and because these projects did not exist in the original Bond scope, the District did not include it in H&A?s original November 2006 contract and April 2007 scope of services. New Scope due to Additional State Funds (Proposed H&A Amendments #2-#6) Site Funds PM CM % $ High School (Example of projects: CTE - $8M additional state matching funds; * $2M from the additional 100 seats at the AEC) $10,000,000 Yes Yes 8.2% $822,615 Total $10,000,000 8.2% $822,615 * The cost for the additional 100 seats at the Arts Education Center (AEC) is approximately $5M. Due to concurrent activities, the impact to the amendment of the H&A?s contract is $2M. New Projects created from Measure B Savings ? H&A Scope Summary The District requested created several fast track projects with very short planning, budgeting, design, construction and opening durations. To execute these projects and meet the District?s educational program needs and requirements, the District utilized Harris & Associates to manage design and construction of these projects. Lincoln High School Portables ? Provide program, project and construction management services for this newly created project that consists of site work, utilities, paving, and fencing, installation of two (2) salvaged portables classroom building and expansion of the Lincoln HS campus. Program, project, construction and expenditure tracking and management services are required to execute these projects and comply with the regulation and code requirements of California Department of Education (CDE), the Office of Public School Construction (OPSC) & Division of the State Architect (DSA). San Leandro Adult School (located adjacent to John Muir Middle) Portable Classroom Building ? Provide program, project and construction management services for this newly created project that consists of site work, utilities, paving, fencing, renovation and conversion of one (1) existing 1,920 sf portable classroom building and expansion of the San Leandro Adult School campus. Program, project, construction and expenditure tracking and management services are required to execute these projects and comply with the regulation and code requirements of California Department of Education (CDE), the Office of Public School Construction (OPSC) & Division of the State Architect (DSA). McKinley C-13 Restroom Seismic Project ? Provide program, project and construction management services for this newly created project that consists of demolition, seismic upgrades, interior finishes and plumbing fixtures. Program, project, construction and expenditure tracking and management services are required to execute these projects and comply with the regulation and code requirements of California Department of Education (CDE), the Office of Public School Construction (OPSC) & Division of the State Architect (DSA). Support for District?s Legal counsel: Document research, identification and production services as requested by District on 9/2/2011 for Blue Tee Steel dba Brown Strauss law suit. Staff determined that the most time efficient and cost beneficial method was to have someone who was familiar with the project files, and search for the requested documents. Since Harris employees generated and filed the documents, it is natural that they were chosen for the task. Amendment #7 Fee breakdown Lincoln High School Portables = $12,000. San Leandro Adult School Portable= $8,000. McKinley ES C-13 Restroom Seismic Upgrade $30,000. Blue Tee Steel dba Brown Strauss law suit= $4,416. Total= $54,416. Contract Summary Item Description Item Amount Running Contract Amount Running % Increase Master Agreement Contract Language n/a n/a n/a Amend. #1 Local Measure B Funded Scope of Services $7,786,385 $7,786,385 0 Amend. #2 Include Grant Funded CTE Wood Project $117,300 $7,903,685 1.5 Amend. #3 Include Grant Funded CTE Metal Project $117,300 $8,020,985 3.0 Amend. #4 Include Grant Funded CTE Auto Project $117,300 $8,138,285 4.5 Amend. #5 Include Grant Funded CTE SLAM Project $410,000 $8,548,285 9.8 Amend. #6 Include Grant Funded CTE Business Academy $60,715 $8,609,000 10.6 Amend. #7 Four (4) New 2011 Projects from Savings $54,416 $8,663,416 11.3

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #7 to H&A contract PDF · 26.1 KB ViewOpen Amendment #7 to H&A contractDownload Amendment #7 to H&A contract

Link to this item

Fiscal Impact

The project will be funded by Measure B Local Bond and State grant funds. This Change Order #2 represents an increase of $69,499 to the prior contract amount of $831,667 for a new contract amount of $901,166.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #2, in the amount of $69,499, to the Construction Contract with Zolman Construction and Development, Inc. for the John Muir Middle School Restroom Renovation Project, an 8.4% increase to the prior construction contract amount of $831,667.

Board Committee

Facilities and Technology Committee: October 7, 2011

Background Information

Renovating restrooms at Muir Middle School was identified in the Measure B language. Jeffery Wong Architects was retained to prepare the design and construction documents for the restroom renovations. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The entire project was completed during the summer 2011 break when no students were present. The Board previously approved the construction contract with Zolman Construction and Development, Inc. on May 3, 2011. Subsequently the Board approved CO 1 in the amount of $67,667 on August 16, 2011, which included $62,765 for the emergency repair of the exterior sewer system on the site. This is being funded by savings at Wilson ES Painting & Lighting project. This CO #2 in the amount of $69,499 is an 8.4% increase to the prior construction contract amount of $831,667. CO#2 Summary Item No. Days Amount 2.01 Description: Renovate Girl?s Activity room. Furnish and install new light fixtures, prep and stain walls, demolition abandoned HVAC ducts, patch an repair ceiling, prep and paint walls above wainscot and ceiling, prep and stain existing cabinets and all demolition and abatement work required to complete all work lists above and as noted in ASI #02 0 $ 48,074.80 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.02 Description: Furnish and install new irrigation valve and associated plumbing to replace damaged irrigation valve 0 $ 1,877.09 Reason: Hidden Condition Requested by: Owner 2.03 Description: Provide credit for the deletion of CMU wall and associated footing as described in ASI#12 0 $ (10,200.00) Reason: Value/Flexibility/Functionality added Requested by: Owner 2.035 Description: Modify exterior door at the boys locker room to allow for ADA accessibility as described in ASI#12 0 $ 3,300.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.04 Description: Furnish and install new resinous flooring in restroom A3 and A4 including all associated abatement and demolition work required to remove existing floor tiles. 0 $ 10,900.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.05 Description: Provide credit for selective demolition of existing slab at restrooms as approved in RFI 08.01 in restrooms S1,F1,F2,D1,D2,B1 and B2 (7 restrooms) 0 $ (9,660.00) Reason: Value/Flexibility/Functionality added Requested by: Owner 2.06 Description: Furnish and install dex-o-tex underlayment in lieu of concrete to reduce curing time as proposed by manufacturer and approved via RFI 08.00. This application to be installed in restrooms S1,S2,F1,F2,D1,D2, B1 and B2 (8 restrooms) 0 $ 14,913.00 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.07 Description: Furnish additional manpower and equipment to demolish cement plaster walls in S2,FI,F2, D1, D2, B1 and B2. 0 $ 4,500.00 Reason: Hidden Condition Requested by: Owner 2.08 Description: Furnish additional manpower and equipment to locate 4" sewer line in restroom S1 0 $ 1,078.73 Reason: Hidden Condition Requested by: Owner 2.09 Description: Furnish and install new structural framing members, posts, exterior stucco and associated demolition and abatement required to replace termite and dry rot damaged structure in restroom F1 and F2 as described in ASI#7 0 $ 14,166.29 Reason: Hidden Condition Requested by: Owner 2.10 Description: Furnish and install new structural framing members, posts, exterior stucco and associated demolition and abatement required to replace termite and dry rot damaged structure in restroom B1 as described in ASI#9 0 $ 13,024.82 Reason: Hidden Condition Requested by: Owner 2.11 Description: Furnish and install new lath and plaster at restroom G3 men's and women's restroom after installation of new doors and doors frames, including preparation of floors to receive ceramic tiles in lieu of resinous flooring, relocating under slab plumbing to accommodate changes. 0 $ 9,115.16 Reason: Hidden Condition Requested by: Owner 2.12 Description: Furnish and install new hold down at restroom S2 as described in ASI # 10 0 $ 1,181.46 Reason: Hidden Condition Requested by: Owner 2.13 Description: Furnish and install new roof drain in the girls locker room, including all associated demolition and patching as described in ASI# 11 0 $ 3,639.85 Reason: Value/Flexibility/Functionality added Requested by: Owner 2.14 Description: Furnish and install drywall ceiling in lieu of plaster patch, restrooms S1, B1 , D1, F2 and F1 0 $ 5,554.30 Reason: Hidden Condition Requested by: Owner 2.15 Description: Provide additional plumbing labor and material to relocate rough in plumbing to reconfigure layout in restroom F2 as requested by DSA per revised ASI#03, and co-coordinating sterilization on Aug 13. 0 $ 2,929.53 Reason: Hidden Condition Requested by: Owner 2.16 Description: Furnish and install additional conduits, wiring and for insta hot water heaters in restroom S2 and S1 per RFI #14, additional occupancy censors as per RFI #20 and emergency light in the boys locker room as per ASI# 12 0 $ 5,103.97 Reason: Hidden Condition Requested by: Owner 2.17 Description: Credit allowance for unforeseen conditions in the base contract to the owner 0 $ (50,000.00) Reason: Value/Flexibility/Functionality added Requested by: Owner 0 69,499.00 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $764,000 $764,000 0% CO #1 (included $62k of emergency sewer work) $67,667 $831,667 8.9% CO #2 $69,499 $901,166 15.2% Final Contract $901,166 15.2% Current Budget Summary John Muir MS Restroom Renovations Soft Cost Budget $545,044 Hard Cost Budget Construction Construction Contingency $764,000 $76,400 Project Contingency $26,000 Total Project Budget $1,411,444 Revised Budget Summary John Muir MS Restroom Renovations Soft Cost Budget $547,093 Hard Cost Budget Construction CO#01 Toilet partitions CO#01 Sewer Repair* CO#02 Construction Contingency $764,000 $4,902 $62,765 $69,449 $0 Project Contingency $26,000 Total Project Budget $1,474,209 * transferred in from Wilson ES Paint & Lights project, which was under budget

From

Song Chin-Bendib, Assistant superintendent, Business & Operations

Attachments

• CO#2 with Zolman for Muir Restroom Renovation Project PDF · 56.8 KB ViewOpen CO#2 with Zolman for Muir Restroom Renovation ProjectDownload CO#2 with Zolman for Muir Restroom Renovation Project

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Fiscal Impact

The project is funded by Measure B Local Bond and State grant funds. This Change Order #11 represents an increase of $25,098 to the prior contract amount of $4,726,915 for a new contract amount of $4,752,013. The project is within the construction budget of $6,501,349.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Change Order #11, in the amount of $25,098, to the Construction Contract with D.L. Falk Construction, Inc. for the San Leandro High School Career Technical Education Project, a 0.5% increase to the prior construction contract amount of $4,726,013.

Board Committee

Facilities and Technology Committee October 7, 2011

Background Information

Renovation of the CTE Center, Shop Building, was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the renovation. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The project is scheduled to be completed during the next two years. Work began during the 2010 summer break when no students were present. The renovation will include structural improvements, restrooms, new shop equipment, lighting, roofing, and painting. The Board previously approved the construction contract with D.L. Falk Construction Inc. on April 14, 2010. Subsequently the Board approved: Change Order (CO) #1 on December 7, 2010, in the amount of $57,695. CO #2 on January 11, 2011, in the amount of $20,424. CO #3 on February 8, 2011, in the amount of $30,672. CO #4 on April 19, 2011, in the amount of $144,251. CO #5 on July 19, 2011, in the amount of $101,496. CO #6 on July 19, 2011, in the amount of $88,980. CO #7 on August 2, 2011, in the amount of $93,104. CO #8 on August 16, 2011, in the amount of $53,771. CO #9 on September 20, 2011 in the amount of $38,360. CO #10 on October 4, 2011 in the amount of <$345,838>. This CO #11 in the amount of $25,098 is a 0.5% increase to the prior construction contract amount of $4,726,915. The project remains substantially below the construction budget of $6,501,349. Based upon the amount of hidden and unknown conditions experienced in the renovation of the existing sixty year old shop building, and both the acknowledged and disputed impacts upon the existing contractor and their original contract scope, the District and their professional design and construction team members, construction manager and architect, are planning to remove scope that has not been started and/or is not absolutely necessary for this current year?s school curriculum or operations from the District?s existing construction contract with D L Falk Construction, Inc. District staff, with the program manager and the construction manager and architect, will create a SLHS CTEC Phase II project to execute the remaining required build out and renovation of the shop building to satisfy the requirements and commitments of the three (3) Career Technical Education Facility Program (CTEFP) grant provisions. The plan for the Phase II project is to first identify and refine necessary scope, get proposals and execute amendments to authorize the architect, construction manager and inspector to start on a Phase II project, prepare drawings & specifications, submit to DSA, bid, award and construct with another general contractor next summer, 2012. The current project budget is $10, 442,767. There is sufficient project budget to fund and execute a Phase II project of $2,100,000 to $2,500,000. Currently, the District has committed approximately $6,900,000 and expended approximately $6,300,000, on the SLHS CTEC project, which houses the three CTE programs covered by the grants. The required qualifying expenditures to satisfy the terms of the grants is a total of $9,000,000. CO #11 Summary Item No. Days Amount 11.1 Description: Replace existing hardware with new at door 28A; eliminate installation of hardware at doors 17a, 20a, 23a. 0 $ 2,002 Reason: Value/Function ability/Flexibility Added Requested by: Architect 11.2 Description: Replace 1x ceiling furring required to conceal the existing electrical conduits attached to bottom of mezzanine floor joists in Office #10 0 $ 1,104 Reason: Unforeseen Condition Requested by: Architect 11.3 Description: Demolish two roof top exhaust fans, duct work and curbs not shown on plans 0 $ 536 Reason: Field Condition Requested by: Architect 11.4 Description: Repair and install metal flashing concrete curb surrounding mezzanine support post on grid line 3. 0 $ 249 Reason: Unforeseen Condition Requested by: Architect 11.5 Description: Cut off ends of braces interfering with installation of drywall finish 0 $ 442 Reason: Unforeseen Condition Requested by: Owner 11.6 Description: Remove and fill in wood strips embedded in concrete walls schedule to receive wall tile. 0 $ 455 Reason: Unforeseen Condition Requested by: Owner 11.7 Description: Demolish mezzanine area in 505 not visible until after demolition and abatement in room. 0 $ 644 Reason: Unforeseen Condition Requested by: Owner 11.8 Description: Premium time compensation for lath work. 0 $ 754 Reason: Value/Function ability/Flexibility Added Requested by: Owner 11.9 Description: Provide new permanent power to portable classrooms, which was fed from CTE bldg. service. 0 $ 12,915 Reason: Value/Function ability/Flexibility Added Requested by: Owner 11.10 Description: Reconnect electrical outlets in IDF room #29 to new electrical system in shop 507. 0 $ 560 Reason: Field Condition Requested by: Architect 11.11 Description: Raise existing HVAC platform in Room 503 in conflict with new light fixtures 0 $ 404 Reason: Field Condition Requested by: Architect 11.12 Description: Additional labor to drill through (E) concrete curbs under walls at grid lines. 0 $ 606 Reason: Unforeseen Condition Requested by: Owner 11.13 Description: Relocate conduits on roof conflicting with new installation of three roof top exhaust fans. 0 $ 983 Reason: Unforeseen Condition Requested by: Owner 11.14 Description: Repair excessive wall damage along grid line E in room 502. 0 $ 506 Reason: Unforeseen Condition Requested by: Owner 11.15 Description: Provide trim at classroom wall and curb transition in shops 501, 503, 505 0 $ 1,056 Reason: Unforeseen Condition Requested by: Owner 11.16 Description: Furnish and install steel covers to conceal buried electrical panels in the existing concrete walls. 0 $ 881 Reason: Unforeseen Condition Requested by: Owner 11.17 Description: Compensation for overtime installation of fence installation as agreed with District. 0 $ 1,001 Reason: Value/Function ability/Flexibility Added Requested by: Owner CHANGE ORDER No. 11 0 $ 25,098 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $4,444,000 $4,444,000 0% CO #1 $57,695 $4,501,695 1.3% CO #2 $20,424 $4,522,119 1.8% CO #3 $30,672 $4,552,791 2.4% CO #4 $144,251 $4,697,042 5.7% CO #5 $101,496 $4,798,538 7.9% CO #6 $88,980 $4,887,518 9.8% CO #7 $93,104 $4,980,622 12.1% CO #8 $53,771 $5,034,393 13.3% CO #9 $38,360 $5,072,753 14.1% CO #10 ($345,838) $4,726,915 6.4% CO #11 $25,098 $4,752,013 6.9% Budget Summary Career Technical Education Project (Shop Building) Soft Cost Budget $3,171,936 Hard Cost Budget Construction Construction Contingency $6,501,349 $650,135 Project Contingency $119,347 Total Project Budget $10,442,767

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• CO#11 to D.L.Falk Const. Contract for SLHS CTE Project PDF · 56.8 KB ViewOpen CO#11 to D.L.Falk Const. Contract for SLHS CTE ProjectDownload CO#11 to D.L.Falk Const. Contract for SLHS CTE Project

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for the stipulated expulsion order for student E02-11/12

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Administrative Panel's Recommendation to expel student E01-11/12

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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To

Board of Education

Minutes

At the request of President Mack-Rose this item was moved up on the agenda. The Board Ad Hoc Committee developed an application and interview process to identify one individual to serve in this role. Trustee Carey reported that on October 11, the committee met with Evelyn Gonzalez and found her to be a be a very qualified person for this position and the District would be very fortunate to have Ms. Gonzales as its liaison to the Commission. As a result, the committee was recommending her as the individual to serve on the Commission. Upon approval by the full Board, the name and contact information of the nominee will be submitted to the City clerk, who will place the individual's name on the City Council's agenda for appointment to the position. Trustee Mack-Rose noted after the motion was read, that the Board will be recognizing the former representative to the Commission, Juan Manual Martinez, with a Certificate of Commendation for his years of service on the Recreation and Parks Commission at the next Board meeting.

Actions

Motion - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the District representative recommendation to the City of San Leandro Recreation and Parks Commission.

Board Committee

Recreation and Parks Commission Representative Ad Hoc Committee - October 11, 2011

Policy / Code

City of San Leandro Municipal Code Sections 1-3-1105 and 1-3-1115.

Background Information

Historically, the District has an individual who serves as a liaison between the San Leandro Unified School District and the City Recreation and Parks Commission Committee. The Board Ad Hoc Committee developed an application and interview process to identify one individual to serve in this role. The Board Ad Hoc Committee is recommending Evelyn Gonzalez as the individual to serve on the Commission. Ms. Gonzalez is both a registered voter and resident who lives within the boundaries served by the San Leandro Unified School District. Ms. Gonzalez is an active community member and has been a parent leader in our schools for many years. She brings a wealth of experience to the position and has a passion for sports, recreation and cultural events. She has also worked with a wide range of age groups including teens and seniors. We are confident that she will be a strong liaison between the District and the Commission. Ms. Gonzalez understands the time commitment of this position including attending the Commission's monthly meetings (plus potential ad hoc meetings) as well as monthly meetings to report to the School Board. The District would be very fortunate to have Ms. Gonzalez as its liaison to the Commission. Upon approval by the full Board, the name and contact information of the nominee will be submitted to the City Clerk, who will place the individual's name on the City Council's agenda for appointment to the position.

From

Cindy Cathey, Superintendent

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Fiscal Impact

This position will cost approximately $43,000 and will be funded with onetime Jobs Bill money. This position will be eliminated at the end of the 2011-12 school year unless other funds become available to fund this position.

To

Cindy Cathey, Superintendent

Minutes

Senior Director II John Thompson. Ed.D. explained that recent events involving student and staff safety at San Leandro High School have caused site and district administration to review the current safety structures and systems that are in place at the high school. The school received input and recommendations and as a result, the high school administration has recommended that the vacant campus supervisor position be filled immediately which will allow for additional coverage both during the school day and during the after school program. This position will be funded with onetime Jobs Bill money and will be eliminated at the end of the 2011-12 school year unless other funds become available to fund this position. Trustee Mack-Rose voiced some confusion on whether or not this position was "new" or "vacant" and funding resource. Superintendent Cathey reminded that the Board that they restored two campus supervisor positions; however, only one position was filled. In addition it was noted that there was a short-term position at the high school that was funded through the Jobs Bill and had expired, so this position was already built into the budget and that the school was not increasing the number of campus supervisors, but rather returning to the eight positions that were in place before budget cuts.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the campus supervisor position for San Leandro High School and authorize staff to fill this position.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

Recent events involving student and staff safety at the San Leandro High School campus have caused site and district administration to review current safety structures and systems that are in place at the high school. The school has received input and recommendations from students, parents, staff and the administration regarding steps to be taken to increase campus safety and security. In addition to specific facility improvements that are currently being analyzed, staffing needs were evaluated. As a result of that evaluation, the high school administration has recommended that the vacant campus supervisor position be filled immediately. This position will allow for additional coverage both during the school day and during the after school program. In addition, this position will provide for increased supervision during lunch and as students are leaving school for the day. Staff is recommending that the Board of Education authorize the filling of the vacant campus supervisor position at the San Leandro High School. Approval of this item will allow staff to advertise for and fill this position.

From

John Thompson, Ed.D., Senior Director II, Human Resources

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Quick Summary / Staff Recommendation

Miscellaneous receipts in the amount of $17,022,521.28 have been deposited in the Treasury of Alameda County.

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Minutes

Tentative Board Work Session - October 25, 2011 Regular Board Meeting ? November 1, 2011 Tentative Board Work Session - November 8, 2011 Regular Board Meeting ? November 15, 2011 Regular Board Meeting ? December 6, 2011 S Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Quick Summary / Staff Recommendation

Tentative Board Work Session - October 25, 2011 Regular Board Meeting ? November 1, 2011 Tentative Board Work Session - November 8, 2011 Regular Board Meeting ? November 15, 2011 Regular Board Meeting ? December 6, 2011 S Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

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Minutes

The Board meeting was adjourned at 9:55 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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