Regular Board Meeting

Minutes

President Prola led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the agenda of the Regular Board meeting on February 10, 2015.

Staff Recommendation

Approve the agenda for the Regular Meeting held on February 10, 2015.

Actions

Motion Approve the agenda for the Regular Meeting held on February 10, 2015. - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)) .

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Fiscal Impact

None

To

Board of Education

Minutes

PUBLIC COMMENT Kim Lamfers addressed the Board on behalf of Trustee Area 1 candidate Monique Tate, commenting that she is a diligent member of the CSEA #615 Board at the Alameda County Office of Education and is a vested and involved parent in San Leandro Unified. As a new San Leandro resident, Ms. Lambers said that she would personally be proud to have Ms. Tate represent her Trustee Area, and would be a great addition to the Board. Jon Sherr, San Leandro Teachers' Association (SLTA) President addressed the Board on behalf to the SLTA Executive Board in support of Monique Tate stating that the SLTA Executive Board unanimously agreed to endorse Ms. Tate, describing her as fair, positive, thoughtful and collaborative and would be a great addition to the Board of Education. Following public comments, President Prola briefly outlined the process the Board would follow this evening, noting that the two candidates, Monique Tate and Carman West-Jefferson, met all the requirements: Order of the interviews will be drawn by lottery numbers Each candidate will be allowed a total of 30 minutes to complete her interview - 5 minute openings statements; interview questions from the Board member and a 3-minute closing statement Each candidate will be asked the same set of core questions with the possibility of a follow-up question related to a response and/or other their applications Candidates will be sequestered until all interviews are completed Once the interviews are completed, the candidates will be invited back to the general meeting while the appointment process takes place The Board President will ask each Board member for their nominee, and then entertain a motion for the appointments. If, after three rounds of balloting, no candidate has received four votes or the Board is unable to come to an agreement, a Special meeting will be called before the 60-day period deadline of February 19, 2015. Each candidate introduced herself and answered eleven questions posed by the Trustees. The topics included the basic purpose of the public schools, and the role of the Board of Trustees; their primary purpose/role, what strengths they would bring as a member of the Board and how they would become more effective as a Board member. After recognizing the qualities of both candidates, and thanking them for their willingness to serve the students of our community, the Board presented their nominations: Trustee James made a motion and Trustee Sheridan seconded to nominate Monique Tate to the Trustee for Area 1. Trustee Rosato made a motion to nominate Carmen West-Jefferson; however, the motion died with a lack of a second. Ballots were distributed, collected and the votes were read: Tate: Carey, Gonzalez, James, Prola, Rosato, Sheridan, By a vote of 6-0, Monique M. Tate was appointed as Trustee for Area 1.

Staff Recommendation

The Board will interview candidates and make a provisional appointment to fill the vacancy created by the resignation of Corina N. Lopez, Trustee Area 1.

Board Committee

Ad Hoc Appointment Committee: January 30, 2015

Policy / Code

Board Bylaws 9223; Filing Vacancies; Government Code 1770 - Vacancies: Public Offices; Government Code 1099 - Simultaneous Holding of Offices

Background Information

The District received the resignation of Trustee Corina N. Lopez effective December 19, 2014. The resignation was filed with the Alameda County Superintendent of Schools, Sheila Jordan on December 19, 2014. The resignation is effective that date and is irrevocable (California Education Code Section 5090). Corina N. Lopez, whose term as a San Leandro Unified School District Board of Trustee does not end until 2016, was elected to the San Leandro City Council, an incompatible office, and entered upon those duties by oath on December 8, 2014, vacating her seat on the School Board. At the Board of Education meeting on January 13, 2015, the Board voted to make a provisional appointment it fill the vacancy under Board Bylaw 9223. In order to draw from the largest possible number of candidates, the Board placed an advertisement in the Daily Review and the San Leandro Times announcing that it is seeking candidates for Trustee Area 1. Additionally the announcement was placed on the District's website. Interested candidates were encouraged to apply and the packet of information was made available at the following locations: District Office, Wilson Elementary School, Bancroft Middle School, Muir Middle School, and the San Leandro Main Library. Candidates were required to submit their completed applications no later than 4:00 p.m. on Friday, January 30, 2015. An Ad Hoc Board Appointment Committee was formed and met on Friday, January 30, 2015, at 4:30 p.m. The Ad Hoc committee reviewed the candidate applications to ensure that they met the requirements. Verification of 20 eligible nomination signature was confirmed by the Country Registrar of Voter's Office. Candidates meeting all requirements will be interviewed this evening. Order of the interviews will be drawn by lottery numbers. The first interview will begin at approximately 7:15 p.m. and each interview will be 30 minutes. Candidate applications are attached. In the event if no applicant receives four votes in the first round of ballots, another round of ballots would be distributed. After the second round of ballots, if an applicant still did not have four votes, another round of ballots would be distributed. After a third round of balloting if not applicant has received four votes or if the Board is unable to come to an agreement, a Special Meeting would be called before the 60-day period deadline of February 19, 2015.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Carmen West-Jefferson Application PDF · 126.5 KB ViewOpen Carmen West-Jefferson ApplicationDownload Carmen West-Jefferson Application
• Monique Tate Application PDF · 275.5 KB ViewOpen Monique Tate ApplicationDownload Monique Tate Application

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Minutes

Superintendent McLaughlin administered the oath of office to Monique M. Tate. Then Board and staff then welcomed her as she took her place on the dais.

Staff Recommendation

The Oath of Office will be administered to the newly appointed provisional Board Trustee.

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Minutes

The District's financial advisor, Dale Scott, provided an updated presentation regarding the status of the proposed refunding of the District's outstanding Capital Appreciation Bonds (CABs) and the various options available to the District as it moves forward including: Refunding CABs Attempt open market purchase Structure advance refunding of remaining CABs as interest only through 2023 Refunding Convertible CABs Attempt open market purchases For remaining options to be pursued: Advance refunding with the interested only through 2017 (Alternate 2-A) Advance refunding with level debt service (Alternate 2-B) Delay until current refunding available in 2028 (Alternate C) It was the recommendation of Mr. Scott that the District raise the public's school property tax rate in order to start paying back the interest on the loan each year, adding that the District would then need to decide how much to raise the tax rates. Following the presentation and clarifying comments and questions, the Board moved to Action Item 13a, Adopting Resolution No. 15-09 Authorizing the Sale and Issuance of the San Leandro Unified School District General Obligation Refunding Bonds.

Quick Summary / Staff Recommendation

The District's financial advisor will provide an updated presentation regarding the status of the proposed refunding of the District's outstanding Capital Appreciation Bonds (CABS) and the various options available to the District as it moves forward.

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To

Mike McLaughlin, Ed.D, Superintendent

Minutes

Sonal Patel, Director of Teaching, Learning and Educational Equity delivered a presentation on the implementation of Title I, Title II, and Title III categorical funding and programs that support improving student achievement and performance in the San Leandro Unified School District. Highlights included: Title I: Funding for the lowest-achieving student in high poverty schools Of the percentage of the District's Title I Student Allocation, a small portion (approximately $10k is allocated for our private schools) Remaining funding is used for a variety of services such as translation for parent engagement, and approximately $300k for our Supplemental Educational Services (SES) Title I: School Site Plans Inform Site Title I Expenditures Title I Schools have a School Site Councils (SSC), which governs how Title I funds are used District staff is working with the leadership at the Title 1 schools to create new School Site Plans that align to our LCAP and our District Strategic Plan, which will guide School Site Councils on how site Title 1 monies are spent Title I: Supplemental Educational Services (SES) As opposed to years past, this year Achievement data is used, along with principals and teacher input to prioritize our students most in need of tutoring and those students who were given applications Parents facilitators now use GoogleForm to gather parent vendor preference Per parent request, we are coordinating with to come to school sites so parents don't have to travel Principals are charged with holding vendors accountable for attendance and linking tutoring to actual learning plans Title II: Preparing, Teaching, Training and Recruitng High Quality Teachers and Principals Offering a series of after-school workshops such as Common Core Math Title III: Ensuring English proficiency and core academic achievement for English Language Learners In San Leandro Title III funds goes to support personnel and translation services This spring we will write our Title II Plan Currently, a English Learner Program Redesign Workgroup is meeting monthly to review our programming and make recommendation for our new Common Core-aligned English Learner Program Master Plan Title III Plan and EL Program Master Plan will be integrated to be use to inform how we ues our Title IIII funding in 2015-2016 to meet the needs of English Learners Ms. Patel noted that in June 2015, they will be bringing the Consolidated Application (ConApp) to the Board for consideration. The ConApp is a two-part application and reporting process for federal categorical program funds. Board approval of the ConApp equals agreement to continue to apply for and receive federal funds, such as Title I-III. Comments and questions raised by the Board included if the funding is secure, appreciation of the delivery service model and getting the money to those who really need it. PUBLIC COMMENTS Richard Chennault, a member of the School Site Council and involved parent at John Muir Middle School, urged the Board to move aggressively towards moving John Muir out of Program Improvement (PI) status, noting that the school is currently repeating their third year. He asked the Board and District to help him accomplish that goal and pledge to commit to doing things differently, and "helping John Muir staff make the changes that have to be made, to get the job".

Staff Recommendation

A presentation to update the board of education on the use of categorical funds.

Quick Summary / Staff Recommendation

Sonal Patel, Director of Teaching, Learning and Educational Equity will deliver a presentation on the implementation of Title I, Title II, and Title III categorical funding and programs that support improving student achievement and performance in the San Leandro Unified School District.

Policy / Code

BP 6171 BP 0520

Background Information

This presentation shall provide the board of education with the current use of the district's categorical funds for Title I-III in the 2014-2015 academic year.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent

Attachments

• Categorical Funding Update: Title I-III PDF · 1.0 MB ViewOpen Categorical Funding Update: Title I-IIIDownload Categorical Funding Update: Title I-III

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To

Mike McLaughlin, Ed.D, Superintendent of Schools

Minutes

Jason Toro, Manager, Student Health & Wellness Center, provided the Governing Board with an update on the program planning process for the Student Health & Wellness Center. The presentation focused on program development, preliminary budget projects (drafts), construction update, and opening of the center. Highlights included: School Health Center Model Open during school hours and after school Services offered by appointment or drop-in No cost to students, regardless of insurance status Assured Confidentially Integrated services means easy referrals Services include: medical, dental, behavior health, health education and promotion; youth development, family engagement, school climate, health coverage and insurance enrollment Developmental Youth Outcomes Healthy & Safe Engaged & Empowered Productive and Successfu l Construction Update Projected completion date is the first week in June 2015 Grand Opening - August 2015 Student Board member Martin asked about opening the center before school, and plans to reach out to all students about the programs offered. Board questions included how much of the $1M was coming from the general fund, and if the center would be opened when school is not in session, which were addressed by Mr. Toro.

Quick Summary / Staff Recommendation

Jason Toro, Manager, Student Health & Wellness Center, will provide the Governing Board with an update on the program planning process for the Student Health & Wellness Center.

Background Information

In 2013, San Leandro Unified School District purchased a 13,000 sq. ft. facility across from San Leandro High School, with the purpose of launching a school-based health center. Working with Alameda County Center for Healthy Schools and Communities, Alameda Health System and several community-based organizations, the district embarked on a program planning process to begin to identify and implement youth programming based on the needs and interests identified by our students.

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services

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To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Victoria Forrester, the Director of Student Services, Special Education and Community Wellness, gave an update on the work of the Special Education Task Force thus far. A parent, teacher and student joined Ms. Forrester to update the Board on the progress of the Special Education Task Force and provided information regarding next steps as they work to build a strategic action plan that will guide Special Education programs and operations. The presentation focused on five Program Components: Communication Taskforce SESR (Special Education Self Review) Compliance Staffing Professional Development Ms. Foresster than introduced parent Alan Lee; District Sp.Ed. teacher Sally Lewis; and student Isabelle Perez to share their experiences. Alan Lee shared, that as a parent on the Taskforce, he is encouraged with the open dialogue bridging mainstream, special services and parental input for all students and teachers Sally Lewis, District Special Education teacher expressed her enthusiasm about this work, "It has been a forum where teachers, parents, students, and administrators can come together to reflect and discuss how to improve and implement interventions, access, and resources for all students district-wide" Isabelle Perez, a student on the Taskforce spoke about how the program has evolved since she began receiving Special Education resource support in elementary school, and her experience in terms of building the Strategic Plan and how it defines the structure of the special education program The Board thanked staff for the super presentation, and commended Ms. Perez for doing a great job. A question was raised regarding the approach for aligning the Strategic Plan and the LCAP with Special Ed, which was address by staff. PUBLIC COMMENT Carol Delton, Special Education Co-Chair spoke about the program at the high school and shared some of the services that they provide students especially in the areas of transition, such as job training programs in the community; an annual field trip to Chabot College where students meet with counselors and tour the campus, and learn about what disability services are offered; and a number of our students work with EAOP at other general support college systems and receive scholarships through the San Leandro Scholarship Foundation Following Public Comments, the Board took at bring at 8:50 p.m. and reconvened to Open Session at 8:55 p.m.

Quick Summary / Staff Recommendation

Victoria Forrester, the Director of Student Services, Special Education and Community Wellness, will give an update on the work of the Special Education Task Force thus far. A parent, teacher and student will join Ms. Forrester to update the Board on the progress of the Special Education Task Force and provide information regarding next steps as they work to build a strategic action plan that will guide Special Education programs and operations.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• SPED Task Force Update PDF · 6.3 MB ViewOpen SPED Task Force UpdateDownload SPED Task Force Update

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Fiscal Impact

Five Year Contract for a total of $1,487,040. Amount to be billed monthly based on the Service Provider Invoice (SPI) method upon completion. E-rate discounts to be received on the bill.

To

Mike McLaughlin, Ed.D, Superintendent

Minutes

Rabinder Mangewala, Director of Technology, Assessment, Research and Evaluation, and Ryan Choate, Chief Technology Officer, presented information on the district's connection to the Fiber Loop. The presentation included details on the vendor selection process. In addition, the plan for the district's technology infrastructure road map and funding for all related projects was explained. Key points included: Financial Analysis: Pre E-Rate Discount Total Five Year Cost - $1,487,040 Annual Cost - $297,408 Monthly Cost - $24,784 Financial Analysis: Post E-Rate Discount Years 1-5 If project is approved and funded by E-Rate, the District will receive a 80% discount an addionnal 10% discount via CA teleconnect Fund Monthly Cost Pre-E-Rate - $24,784 Monthly Cost - Post E-Rate - $4,957 Monthly Cost After CA Teleconnect - $2,479 Timeline: Connection to the Loop Project Kick-Off - February 2015 Infrastructure needs to ensure that students of SLUSD have access to high speed Internet and the devices required for 21st Century Teaching and Learning Internal Switches and Fiber New WiFi Access Points Internet bandwidth, Internet Transportation from ACOE and Firewall (After Switches and Loop Connection is complete) Student Devices (4,000+ devices already deployed Budget for Technology Infrastructure SLUSD applied for and received a QZAB Bond for $5,000,000 to pay for the connection to the City of San Leandro Fiber Loop, other Technology infrastructure needs and some student and teacher devices

Quick Summary / Staff Recommendation

Rabinder Mangewala, Director of Technology, Assessment, Research and Evaluation, and Ryan Choate, Chief Technology Officer, will present information on the district's connection to the Fiber Loop. The presentation will include details on the vendor selection process. In addition, the plan for the district's technology infrastructure road map and funding for all related projects will be explained.

Board Committee

Facilities and Technology, 2/4

From

Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services

Attachments

• Fiber Optic Loop & Technology Infrastructure Road Map PDF · 1.5 MB ViewOpen Fiber Optic Loop & Technology Infrastructure Road MapDownload Fiber Optic Loop & Technology Infrastructure Road Map

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To

Board of Education

Minutes

Superintendent Dr. Mike McLaughlin provided a midyear update on the implementation of year one of the District's adopted strategic action plan. January 2015 serves as the midyear marker for the first year of the implementation of the San Leandro Unified School District?s Strategic Action Plan, adding, "That we are not only where we are supposed to be, we are beyond it." The following midyear report serves as information regarding the progress being made in each of the following five focus areas. Dr. McLaughlin noted that this information will be posted on the District website. 1. Student Achievement, Access and Equity Employee development;, recruitment & Retention Improvements in Course Programming Curriculum, Programs & Instructional Tools Special Education Assessment The Arts Elementary Library 2. Technology Infrastructure Devices Google Apps for Education 3. Community and Public Relations District and School Websites Move to City Hall Building Parent Facilitators Centralized Enrollment Communications Planning 4. School Safety, Health and Wellness Positive Behavior Intervention and Support (PBID) Initiative Established a District Wellness Council Updating All Emergency Operations Plans and Procedures Preparing for the Opening of the Student Health and Wellness Center Increased Training Opportunities for our Physical Education Teachers Improved Compliance Training for All Employees 5. Facilities Facilities projects completed this fall: Solar Project Exterior painting and installation of the digital marquee at San Leandro High School Athletics sports complex at San Leandro High School Parking lots and driveway at Wilson Elementary and John Muir Middle School Repurposing and remodeling of the new Student Services, Special Education, and Community Wellness Building Fencing at the sites to be addressed spring 2015 Dr. McLaughlin conclude his presentation, saying that he will be providing his "State of the District" in May.

Quick Summary / Staff Recommendation

Superintendent Dr. Mike McLaughlin will provide a midyear update on the implementation of year one of the district's adopted strategic action plan. January 2015 serves as the midyear marker for the first year of the implementation of the San Leandro Unified School District?s Strategic Action Plan. The following midyear report serves as information regarding the progress being made in each of the following five focus areas: 1. Student Achievement, Access and Equity 2. Technology 3. Community and Public Relations 4. School Safety, Health and Wellness 5. Facilities

Background Information

January 2015 serves as the midyear marker for the first year of the implementation of the San Leandro Unified School District?s Strategic Action Plan. The following midyear report serves as information regarding the progress being made in each of the following five focus areas: 1. Student Achievement, Access and Equity 2. Technology 3. Community and Public Relations 4. School Safety, Health and Wellness 5. Facilities

From

Mike McLaughlin, Ed.D

Attachments

• Strategic Plan Midyear Update PDF · 113.3 KB ViewOpen Strategic Plan Midyear UpdateDownload Strategic Plan Midyear Update

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Minutes

Trustee Rosato reported receipt of the following emails from January 28, 2015, - February 9, 2015: From Linda Pollard regarding "LCAP 2014-2015 Community Engagement Meetings," and "District Facilities, Locate, and Staff - Update"; from Reena Valvani regarding "Innovator Response to Board Meeting"; from Robin Michel regarding "Special Education Task Force Crosses the Halfway Mark"; from Maureen Forney regarding "Letter in Oppostion to Rail Spur Project: Trains in SL"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Ibado Ismail regarding "February 2015 Bancroft Banner"; from Mary Patterson regarding "Classified Vacancies"; from Lourdes Andrade regarding "Employee Reimbursement Forms"; from Isabelle Rodriguez regarding "You are Cordially Invited!"

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Minutes

Student Board member Anna Martin provided an update to the Board regarding activities at the San Leandro High School campus and the Fred T. Korematsu campus. Highlights included: February 25 Band Concert at the AEC Theater March 13 will be the Talent Show at the Arts Education Center (AEC) March 27 a motivational speaker with be coming the school for an assembly This week they have been going through the interview process for the Youth Advisory Council for the Student Health and Wellness Center Ms. Martin raised a concern that during a recent lock down at the FTK Campus, teachers and students felt unprepared for this or any type of disaster, due to the lack of drills and procedures to follow. She would like to see this addressed.

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Minutes

California School Employees Association (CSEA) President Carol Alverez welcomed Ms. Tate to the Board. She also invited the Board and District administration to shadow our classified employees during classified employees week in May.

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Minutes

Superintendent McLaughlin commented that he had no further comments in addition to his Midyear Strategic Plan Update presentation.

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Minutes

Trustee Prola reported that the Facilities & Technology Committee met on February 4, 2015, and approved several Notices of Completons, and Change Orders which are on the agenda for Board consideration tonight. They also discussed the recommendation for the Fiber Loop Vendor, Switch/Fiber upgrades and QZAB Bond budget and project update.

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Minutes

Trustee Carey reported that the Eden Area Regional Occupational Program met on Thursday, February 5, 2015, and recognized four students as "Students of the Month". They approved the Governing Board reorganization, announcing that Gary Howard from Castro Valley was appointed President and that he was appointed Vice President. They adopted Resolution 447: Declaring February as Career Technical Education Month Career and approved the adoption of Board Policy and Administrative Regulations 5141.21: Administering Medication and Monitoring Health Conditions, adding that he would like the the Board Policy to review our policy. As the Board meeting approached 10:30 p.m., on a motion made by Trustee James, and seconded by Trustee Rosato, the Board approved extending the meeting to no later than 11:00 p.m. by a 7-0 vote.

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Minutes

The following item was pulled from the Consent Calendar: Approval of Board Minutes -January 27, 2015 (James) With that the Board approved the Consent Calendar as amended.

Actions

Motion - Motion made by Lance James and a seconded by Evelyn Gonzalez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Minutes

Trustee James noted that under the Superintendent's report, the agreement reached between the District and San Leandro Teachers' Association was 3.25%, not 3.5% as reported. The Superintendent added, that because the percentage of the raise was actually never mentioned, the amount be stricken from the minutes. With that, the Board approved the minutes of the Regular Board meeting held on January 27, 2015, as amended.

Staff Recommendation

Approve the minute of the Regular Board Meeting held on January 27, 2015.

Attachments

• January 27, 2015, Regular Board Meeting Minutes PDF · 179.5 KB ViewOpen January 27, 2015, Regular Board Meeting MinutesDownload January 27, 2015, Regular Board Meeting Minutes

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Attachments

• Classified Personnel Report PDF · 79.0 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report
• Certificated Personnel Report PDF · 94.3 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Adopt Resolution No. Resolution No. 15-07, Proclaiming the Month of March as Art IS Education, 2015 Theme "Inspiring Creative Communities!"

Background Information

March 2015, marks the 15th Year Anniversary of Art IS Education, a month-long celebration of student achievement through the arts and arts integrated curriculum. The District has had a long-standing relationship with the Art IS Education Program with Alameda County Office of Education (ACOE). For the last 7 years it has taken the form of our Teacher Action Research Initiative (TARI) work at all of our elementary schools and the last 2 years in our middle schools. Through TARI, our classrooms have been developing and using culturally responsive arts integration to support and enhance student learning. Imaginative student art work integrated with their writing abounds classrooms and hallways at every school site. In addition, one of our schools, Jefferson Elementary, has been recognized as a TARI Demonstration School. The website www.artiseducation.org has more information about the events and activities planned for the Art IS Education 15th Year Anniversary Celebration. This year?s theme is "Inspiring Creative Communities!", which is an invitation for youth to tell their story about the role creativity plays in their lives to connect, inspire and make positive change in their community. Resolution No. 15-07 formally declares the month of March ?Art IS Education Month.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• Resolution #15-07 March 2015 As Art is Education MOnth PDF · 75.9 KB ViewOpen Resolution #15-07 March 2015 As Art is Education MOnthDownload Resolution #15-07 March 2015 As Art is Education MOnth

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Adopt Resolution No. 15-08 Proclaiming March 2, 2015, as National Education Association's Read Across America Day

Background Information

National Education Association's Read Across America Day began in 1998 as a way to encourage children to read and experience the love and enjoyment of reading. Read Across America Day has become the nation's largest reading event. March 2, 2015, is designated as Read Across America Day, which is on or near Dr. Seuss's birthday (March 2). On this day, those interested in being part of Read Across America Day are encouraged to contact one of the district's elementary schools to sign up to read.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Resolution #15-08 Read Across America Day March 2, 2015 PDF · 88.6 KB ViewOpen Resolution #15-08 Read Across America Day March 2, 2015Download Resolution #15-08 Read Across America Day March 2, 2015

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Fiscal Impact

Non Applicable

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Notice of Completion (NOC) for the Bancroft Middle School Modernization & Voluntary Seismic Upgrade Project.

Board Committee

Facilities & Technology Committee: February 4, 205

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Background Information

All work required of the contractor, Strawn Construction, Inc., for the Bancroft Middle School Modernization & Voluntary Seismic Upgrade Project has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C. The project was completed on December 4, 2014. The project team included AEDIS Architects and Kitchell (Construction Management).

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• NOC for Bancroft Middle School Modernization & Voluntary Seismic Upgrade Project PDF · 76.3 KB ViewOpen NOC for Bancroft Middle School Modernization & Voluntary Seismic Upgrade ProjectDownload NOC for Bancroft Middle School Modernization & Voluntary Seismic Upgrade Project

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Fiscal Impact

Non Applicable

To

Mike McLaughin, Ed.D., Superintendent

Staff Recommendation

Approve the Notice of Completion (NOC) for the McKinley Elementary School Modernization & Voluntary Seismic Upgrade Project.

Board Committee

Facilities and Technology Committee: February 4, 2015

Policy / Code

Notice of Completion is subject to approved by the Board Trustees per Contract Specifications.

Background Information

All work required of the contractor, Strawn Construction, Inc., for the McKinley Elementary School Modernization & Voluntary Seismic Upgrade Project has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C. The project was completed on December 4, 2014. The project team included AEDIS Architects and Kitchell (Construction Management).

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• NOC for McKinley Elementary School Modernization & Seismic Upgrades PDF · 76.4 KB ViewOpen NOC for McKinley Elementary School Modernization & Seismic UpgradesDownload NOC for McKinley Elementary School Modernization & Seismic Upgrades

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Fiscal Impact

Not Applicable

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Notice of Completion (NOC) for the SLHS Exterior Site Work, Phase I Project.

Board Committee

Facilities & Technology Committee: February 4, 2015

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Background Information

All work required of the contractor, BRCO Constructors, Inc., for the SLHS Exterior Site Work, Phase I Project has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C. The project was completed on December 31, 2014. The project team included WLC Architects and Harris & Associates (Construction Management).

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• NOC for SLHS Exterior Site Work PDF · 76.3 KB ViewOpen NOC for SLHS Exterior Site WorkDownload NOC for SLHS Exterior Site Work

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Fiscal Impact

Not applicable

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Notice of Completion (NOC) for the San Leandro High School Open Space Project

Board Committee

Facilities & Technology Committee: February 4, 2015

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Background Information

All work required of the contractor, BRCO Constructors, Inc., for the San Leandro High School Open Space Project has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C. The project was completed on August 15, 2014. The project team included SIM Architects and Harris & Associates (Construction Management).

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• NOC for SLHS Open Space Project PDF · 76.3 KB ViewOpen NOC for SLHS Open Space ProjectDownload NOC for SLHS Open Space Project

Link to this item

Fiscal Impact

There is no fiscal impact to the general fund.

To

Mike McLaughlin, Ed.D., Superintendent

Quick Summary / Staff Recommendation

Approve the student teaching agreement with University of Phoenix.

Board Committee

Not applicable

Background Information

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested for student teaching agreement with University of Phoenix beginning August 28, 2014 to remain in effect until terminated by either party.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• Student Teaching Agreement - Univ. of Phoenix PDF · 5.5 MB ViewOpen Student Teaching Agreement - Univ. of PhoenixDownload Student Teaching Agreement - Univ. of Phoenix

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Out-of-State Field Trip for San Leandro High School DECA Students to Orlando, Florida from April 24-30, 2015.

Board Committee

Not Applicable

Policy / Code

BP 6153

Background Information

San Leandro High has requested approval of a field trip for their Distributive Education Clubs of America (DECA) students that will qualify at the state conference in the spring. Depending on state winners, approximately 4 students will attend the International DECA Competition in Orlando, Florida from April 24-30, 2015. San Leandro High DECA students have been attending these competitions since 1985. The cost of the trip will be covered by the students and the required number of chaperones will accompany the students. All appropriate field trip rules will be followed .

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• DECA Field Trip PDF · 120.2 KB ViewOpen DECA Field TripDownload DECA Field Trip

Link to this item

Fiscal Impact

This will reduce future taxpayer interest costs

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board briefly discussed the options and recommendation that were presented, keeping in mind that the current tax rate in San Leandro for the schools is $110 per $100,000 of assessed property value annually, and "the Board needs to find a number that everyone can live with." At the conclusion of the discussion, the Board voted to have Mr. Scott develop a plan for paying off the CABS based on a maximum $15 per $100,00 value rate hike. Mr. Scott estimated that a $15 tax hike could equal approximately $30 million in savings in interest payments. The Board adopted Resolution No. 15-19 Authorizing the Sale and Issuance of the San Leandro Unified School District General Obligation Refunding Bonds.

Staff Recommendation

Adopt Resolution #15-09 Authorizing the Sale and Issuance of an Leandro Unified School District General Obligation Refunding Bonds.

Actions

Motion Adopt Resolution #15-09 Authorizing the Sale and Issuance of an Leandro Unified School District General Obligation Refunding Bonds. - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Background Information

When the district issued measure b and m bonds, it was advised to issue capital appreciation bonds (cabs) as part of the issuance to assure cash flow. it is now possible to call and repurchase these bonds to save taxpayers high interest costs. In order to eliminate some of these bonds it is necessary to pass the attached resolution.

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• Resolution #15-09 PDF · 82.9 KB ViewOpen Resolution #15-09Download Resolution #15-09
• Bond Purchase Agreement PDF · 56.3 KB ViewOpen Bond Purchase AgreementDownload Bond Purchase Agreement
• Continuing Disclosure Certificate PDF · 28.7 KB ViewOpen Continuing Disclosure CertificateDownload Continuing Disclosure Certificate
• Escrow Agreement PDF · 25.8 KB ViewOpen Escrow AgreementDownload Escrow Agreement
• Repurchase Agent Agreement PDF · 31.7 KB ViewOpen Repurchase Agent AgreementDownload Repurchase Agent Agreement

Link to this item

Fiscal Impact

No fiscal impact

To

Board of Education

Minutes

President Prola briefly explained the process and shared some information about the candidates. Following the tallying of the written votes, the Board submitted a ballot, casting a vote for Diana Prola (San Leandro USD); Joaquin J. Rivera (Alameda COE); and Vince J. Rosato (San Leandro USD).

Staff Recommendation

Discuss and consider submitting a ballot for the 2015 CSBA Delegate Assembly.

Actions

Motion Discuss and consider submitting a ballot for the 2015 CSBA Delegate Assembly. - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Non Applicable

Policy / Code

Non Aplicable

Background Information

The California School Boards Association is now conducting the 2015 Delegate Assembly Election. The San Leandro Unified School District is in Region 7-B. The Board as a whole may vote for up to the number of vacancies in the region or subregion as indicated on the ballot. For example, if there are three vacancies in the region or subregion, the Board may vote for up to three individuals. Regardless of the number of vacancies, each Board may cast no more than one vote for any one candidate. The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided. Ballots must be postmarked by the U.S. Post Office on, or before Monday, March 16, 2015. No exceptions are allowed. Election results will be available on CSBA's website no later than Wednesday, April 1. If there is a tie vote, a run-off election will be held. All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2015-March 31, 2017. The next meeting of the Delegate Assembly is on Saturday, May 16 - Sunday May 17, 2015, at the Hyatt Regency in Sacramento.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• 2015 CSBA Delegate Assembly Nominations PDF · 1.3 MB ViewOpen 2015 CSBA Delegate Assembly NominationsDownload 2015 CSBA Delegate Assembly Nominations

Link to this item

Fiscal Impact

The projected cost is approximately $277,986 for 2014-15 and is an ongoing cost. See attached AB1200 documents for a more detailed summary of District costs.

To

Michael McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Public Disclosure of Collective Bargaining Agreement for the California Employees' Association - Chapter #94.

Staff Recommendation

Approve the public disclosure of collective bargaining agreement documents.

Actions

Motion Approve the public disclosure of collective bargaining agreement documents. - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Policy / Code

Government Code 3547.5

Background Information

On January 21, 2014, the District and the California School Employees' Association approved and signed off on a tentative agreement (TA). The TA contains components that address changes to collectively bargained language related to layoffs. The TA adds a 3.25 percent increase to the California School Employees' Association 2014-15 salary schedule retroactive to July 1, 2014. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA. This document (attached) contains detailed and specific information about how this agreement affects District funds. These documents will be sent to the Alameda County Office of Education (ACOE) for review.

From

Mark Martinelli, Assistant Superintendent, Business and Operations

Attachments

• AB1200 Collective Bargaining Disclosure Document - CSEA PDF · 6.7 MB ViewOpen AB1200 Collective Bargaining Disclosure Document - CSEADownload AB1200 Collective Bargaining Disclosure Document - CSEA

Link to this item

Fiscal Impact

See the agenda item related to the "Public Disclosure of Collective Bargaining Agreement" for the financial specifics related to this tentative agreement.

To

Mike McLaughlin, Ed.D, Superintendent

Minutes

The Board approved the Ratification of Tentative Agreement between the San Leandro Unified School District and the California School Employees' Association - Chapter #94.

Staff Recommendation

Ratify the tentative agreement between the San Leandro Unified School District and the California School Employees' Association.

Actions

Motion Ratify the tentative agreement between the San Leandro Unified School District and the California School Employees' Association. - Motion made by Ron Carey and a seconded by Evelyn Gonzalez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Policy / Code

Government Code 3547 Board Policies 4143 and 4243

Background Information

On January 21, 2015, the District and the California School Employees' Association approved and signed off on a tentative agreement (TA). The TA increases the 2014-15 salary schedule for CSEA employees by three and one quarter percent (3.25%) retroactive to July 1, 2014. The TA also includes changes to contractual language related to layoffs. The TA is attached to this agenda item for review and ratification.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• CSEA Tentative Agreement PDF · 3.6 MB ViewOpen CSEA Tentative AgreementDownload CSEA Tentative Agreement

Link to this item

Fiscal Impact

Approximately $197,328 per year to the district's general and categorical funds and is an ongoing cost.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Compensation Increase for Management and Unrepresented Employees.

Staff Recommendation

Approve a three and one quarter percent (3.25) salary schedule increase retroactive to July 1, 2014, for management and unrepresented groups.

Actions

Motion Approve a three and one quarter percent (3.25) salary schedule increase retroactive to July 1, 2014, for management and unrepresented groups. - Motion made by Lance James and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Approval of this item will increase the salary schedules for certificated managers, classified managers, and unrepresented employees. If approved, the increase to these salary schedules will be a three and one quarter percent (3.25%) increase across the 2014-15 salary schedules. This increase is consistent with the agreements reached with established bargaining units for the 2014-15 school year. As with these other groups, the 3.25% increase will be retroactive to July 1, 2014.

From

JohnThompson, Ed.D., Assistant Superintendent

Link to this item

Fiscal Impact

Approval of this amendment will cost approximately $5,633 per year to the districts general and categorial funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved an Amendment to the Contract of the Deputy Superintendent of Educational Services.

Staff Recommendation

Approve the amendment to the contract of the Deputy Superintendent of Educational Services.

Actions

Motion Approve the amendment to the contract of the Deputy Superintendent of Educational Services. - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Approval of the amendments to the contracts of the assistant superintendents, deputy superintendent, and superintendent will increase the compensation for these employees by three and one quarter percent (3.25%) during the term of these contracts. This increase is the same increase being offered to other management employees and consistent with the compensation provisions in the agreements reached with established bargaining units for the 2014-15 school year. As with these other groups, the 3.25% percent increase, if approved, will be retroactive to July 1, 2014. Approval of this item will approve the attached contract amendment for the Deputy Superintendent of Educational Services.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• Amendment to Employment Agreement for Deputy Superintendent, Dr. Rosanna Mucetti PDF · 35.2 KB ViewOpen Amendment to Employment Agreement for Deputy Superintendent, Dr. Rosanna MucettiDownload Amendment to Employment Agreement for Deputy Superintendent, Dr. Rosanna Mucetti

Link to this item

Fiscal Impact

Approval of this amendment will cost approximately $5,542 per year to the districts general and categorial funds.

To

Mik McLaughlin, Ed.D., Superintendent

Minutes

The Board approved an Amendment to the Contract of the Assistant Superintendent of Human Resources.

Staff Recommendation

Approve the amendment to the contract of the Assistant Superintendent of Human Resources.

Actions

Motion Approve the amendment to the contract of the Assistant Superintendent of Human Resources. - Motion made by Lance James and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Policy / Code

Government Code 3547

Background Information

Approval of the amendments to the contracts of the assistant superintendents, deputy superintendent, and superintendent will increase the compensation for these employees by three and one quarter percent (3.25%) during the term of these contracts. This increase is the same increase being offered to other management employees and consistent with the compensation provisions in the agreements reached with established bargaining units for the 2014-15 school year. As with these other groups, the 3.25% percent increase, if approved, will be retroactive to July 1, 2014. Approval of this item will approve the attached contract amendment for the Assistant Superintendent of Human Resources.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• Amendment to Employment Agreement for Assistant Superintendent, Dr. John Thompson PDF · 36.1 KB ViewOpen Amendment to Employment Agreement for Assistant Superintendent, Dr. John ThompsonDownload Amendment to Employment Agreement for Assistant Superintendent, Dr. John Thompson

Link to this item

Fiscal Impact

Approval of this amendment will cost approximately $5,305 per year to the districts general and categorial funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved an Amendment to the Contract of the Assistant Superintendent of Business and Operations.

Staff Recommendation

Approve the amendment to the contract of the Assistant Superintendent of Business and Operations.

Actions

Motion Approve the amendment to the contract of the Assistant Superintendent of Business and Operations. - Motion made by Lance James and a seconded by Evelyn Gonzalez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Approval of the amendments to the contracts of the assistant superintendents, deputy superintendent, and superintendent will increase the compensation for these employees by three and one quarter percent (3.25%) during the term of these contracts. This increase is the same increase being offered to other management employees and consistent with the compensation provisions in the agreements reached with established bargaining units for the 2014-15 school year. As with these other groups, the 3.25% percent increase, if approved, will be retroactive to July 1, 2014. Approval of this item will approve the attached contract amendment for the Assistant Superintendent of Business and Operations.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• Amendment to Employment Agreement for Assistant Superintendent, Mr. Mark Martinelli PDF · 35.7 KB ViewOpen Amendment to Employment Agreement for Assistant Superintendent, Mr. Mark MartinelliDownload Amendment to Employment Agreement for Assistant Superintendent, Mr. Mark Martinelli

Link to this item

Fiscal Impact

Approval of this item will cost approximately $7,729 per year to the districts general and categorial funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved an Amendment to the Contract of the Superintendent.

Staff Recommendation

Approve revisions and amendments to the contract of the superintendent.

Actions

Motion Approve revisions and amendments to the contract of the superintendent. - Motion made by Lance James and a seconded by Leo Sheridan. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Policy / Code

Government Code 3547

Background Information

Attached to this item is a revised and amended contract for the superintendent. The term of the contract has been amended to reflect a four year term from July 1, 2014 through June 30, 2018. Upon receipt of positive evaluations, this term shall be extended. In addition, approval of this contract will increase the compensation for the superintendent by three and one quarter percent (3.25%) effective July 1, 2014. The 3.25% is also added to the previously approved compensation for the 2015-16 school year. This increase is the same increase being offered to other management employees and consistent with the compensation provisions in the agreements reached with established bargaining units for the 2014-15 school year.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• Revised Superintendent's Contract PDF · 71.4 KB ViewOpen Revised Superintendent's ContractDownload Revised Superintendent's Contract

Link to this item

Fiscal Impact

The cost of services is included in funded from Measure B, the November 2006 School Facilities General Obligation Bond.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved Change Order No. 1 to the Jeff Luchetti Construction Inc. Lease-Leaseback Contract for Soil Lime Treatment at the Muir Middle School Parking Lot Renovation Project #14-12.

Staff Recommendation

Approve the Change Order No.1 to the Jeff Luchetti Construction Inc. Lease-Leaseback Contract for the Lime treatment of the site for project #14-12 for the Muir Middle School Parking Lot, funded through Measure B.

Actions

Motion Approve the Change Order No.1 to the Jeff Luchetti Construction Inc. Lease-Leaseback Contract for the Lime treatment of the site for project #14-12 for the Muir Middle School Parking Lot, funded through Measure B. - Motion made by Leo Sheridan and a seconded by Evelyn Gonzalez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Facilities & Technology Committee: February 4, 2015

Policy / Code

Non Applicable

Background Information

On May 28, 2014, the Board of Education approved the Agreement for Preliminary Services (Preconstruction Services) with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping, projects funded through savings from Measure B, the general obligation bond approved by San Leandro voters in 2006. On June 24, the Board of Education approved the construction services contract with Jeff Luchetti Construction, Inc., in the amount of $1.219,225.00 for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08: the Madison Elementary School/District Office Parking Lot Project; and Project #14-12 for the Muir Middle School Parking Lot. On December 5, 2014 a meeting was held on site with all relevant team members including the Civil Engineer, Geotech Consultant, the Testing Engineers, the General Contractor and their Civil Contractor to review the site conditions after the heavy and prolonged inclement weather (rain) received through November. Several options were discussed on how to remediate the wet sub surface soil on site. It was decided that the best option was to lime treat, 12" deep with a 5% lime mix over the entire site. Once this was completed it would allow the project to progress without further delay. Attached is the change order dated December 18, 2014 in the amount of $90,000, which extends the original lease-lease back contract sum from $767,138.00 to $857,138.00 for project #14-12 for the Muir Middle School Parking Lot.

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• CO #1 to the Jeff Luchetti Construction Inc. PDF · 559.1 KB ViewOpen CO #1 to the Jeff Luchetti Construction Inc.Download CO #1 to the Jeff Luchetti Construction Inc.

Link to this item

Fiscal Impact

The project is funded through Measure M, the November 2010 Facilities General Obligation Bond Election, and will result in a reduction of energy costs.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved Change Order No. 2 SunPower Contract for Project #13-17, for the Design and Construction, Operations, for the Design and Construction, Operations & Maintenance Agreements with Performance Guarantee (Project #13-17) for Solar Funded through Measure M.

Staff Recommendation

Approve Change Order No. 2 to the SunPower Contract in the amount of $257,529, for additional paving at the Adult School and additional engineering due to changes in the location of the solar panels.

Actions

Motion Approve Change Order No. 2 to the SunPower Contract in the amount of $257,529, for additional paving at the Adult School and additional engineering due to changes in the location of the solar panels. - Motion made by Evelyn Gonzalez and a seconded by Leo Sheridan. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Facilities and Technology Committee Meeting: February 4, 2015

Policy / Code

Non Applicable

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. At the 12/20/13 Board Meeting, the Board of Education approved the contract , in the amount of $5,965,516, with SunPower Corporation, for the Design and Construction, Operations & Maintenance Agreement and Performance Guarantee (Project #13-17) for Solar Projects at San Leandro High School and Bancroft Middle School. During the design, two major issues resulted in necessary changes to the layout conceptual design outlined in the original agreement. The original agreement included a solar array in the parking lot adjacent to San Leandro High School, which was formerly owned by PG&E. When the District acquired the property, PG&E maintained the right to the easement around their electrical towers. Based on safety issues and maintenance needs, PG&E denied the District permission to install permanent facilities on the easement. This necessitated relocating the panels on the high school roof while still maintaining the same level of energy generation. At Bancroft Middle School, the City of San Leandro?s tree ordinance restrictions made it necessary to find a new location in order to generate the same amount of energy needed for the anticipated cost savings. It was determined that the same (or slightly higher) energy generation could be realized by installing the solar at the San Leandro Adult School parking lot, with power supplied to Muir Middle School. This amendment reflects the solar installation layout change and adjusts the generation accordingly, increasing the generation and extending the completion dates, due to the changes. Change Order No. 1 was approved on November 18, 2014 for $30,039.73 to pay for addition pier depth required for the carport installations. This Change Order No. 2 is to have Sunpower pave the area at the Adult School creating an additional parking lot and compensate Sunpower for the added design costs in due to location changes from Bancroft to Muir and from the high school parking lot to the roof top ($257,529).

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• Change Order No 2 to Sunpower Contract PDF · 102.4 KB ViewOpen Change Order No 2 to Sunpower ContractDownload Change Order No 2 to Sunpower Contract

Link to this item

Fiscal Impact

The cost of services is included in funding from the General Obligation School Facilities Bond Measure B ($500,000) , as well as the additional funding sources, including the Department of Health and Human Services, the Alameda County Health Care Services Agency, and Redevelopment Agency funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved Amendment No. 12 with Aedis Architects for Project 14-06, School Based Health and Wellness Center and Project 14-14 for the Adult School Office Parking Lot.

Staff Recommendation

Approve Amendment No. 12, in the amount of $25,274, to provide additional Architectural and Structural Engineering services to contract with Aedis for architectural services for the School Based Health and Wellness Center.

Actions

Motion Approve Amendment No. 12, in the amount of $25,274, to provide additional Architectural and Structural Engineering services to contract with Aedis for architectural services for the School Based Health and Wellness Center. - Motion made by Evelyn Gonzalez and a seconded by Monique Tate. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Facilities & Technology Committee Meeting: February 4, 2015

Policy / Code

Non Applicable

Background Information

The Board of Education previously approved Aedis Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. The original Contract was entered into on September 6, 2007, between Aedis Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools. Subsequently, the Board approved: Amendment No. 1, in the amount of $470,654, on November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract. Amendment No. 2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools. Amendment No. 3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E. Amendment No. 4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School. Amendment No. 5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed. Amendment No. 6, in the amount of $4,400, provided architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe. Amendment No. 7, in the amount of $351,960, was approved on June 4, 2013, and was for additional Measure B savings modernization and voluntary seismic upgrade projects in 2014. In August of 2012, the Board approved the creation of additional Measure B projects from funding generated through savings. The sites include Garfield ES (no seismic work), McKinley ES, Monroe ES, Roosevelt ES (no seismic work), Bancroft MS and Washington ES. Amendment No. 8, in the amount of $102,343, was approved August 20, 2013, and was for additional seismic upgrades at Garfield ES (Davis Street Bldg), Roosevelt ES (Broadmoor Child Care Bldg and the Farrelly Pool Bldg), and additional scope at Roosevelt ES (Floor drains, roofing) and Bancroft MS (Chairlifts, stair noising, roofing, mechanical access). Amendment No. 9, in the amount of $33,140, was approved on February 2, 2014, and provided additional architectural design services for mandated ADA upgrades to the path of travel at McKinley Elementary School and Washington Elementary School. Amendment No. 10, in the amount of $6,700, was approved on February 25, 2014, and provided additional architectural services specifically related to the re-engineering and modifying existing ductwork at HVAC units located in the attic space above the Bancroft Middle School music room and practice studios in order to accommodate new access for maintenance staff, and to procure DSA approval. Amendment No. 11, in the amount of $285,889, was approved on March 18, 2014, and provided architectural services for the conversion of the former Girls, Inc. building to the District?s new School Based Health and Wellness Center. The existing building consists of approximately 13,000 square feet. The project includes modernization to the interior and exterior to accommodate the program. This Amendment No. 12, in the amount of $25,274, is to provide additional Architectural and Structural Engineering services to repair 2 broken trusses discovered during demolition of the School Based Health and Wellness Center ($5,320) and to provide Architectural and Civil Engineering services for the design of the parking lot at 2255 Bancroft Ave. ($19,954). Contract and Fee Summary Item Description of Services Item Amount Running Total Original Contract Modernization at SLHS, McKinley, Roosevelt, Washington $1,045,588 $1,045,588 Amend. #1 Modernization at Bancroft MS $470,654 $1,516,242 Amend. #2 Modernization at Garfield & Monroe $121,532 $1,637,774 Amend. #3 Classroom Paint and Lights Washington Buildings C & E $18,810 $1,656,584 Amend. #4 Measure B Savings Mod. San Leandro HS $243,896 Replace Portables at Washington ES $145,666 $389,562 $2,046,146 Amend. #5 Washington ES Change from Portables to Modular Classrooms $29,000 $2,075,146 Amend. #6 Engineering Calculations for San Leandro HS skylights $4,400 $2,079,546 Amend. # 7 Measure B Savings 2014 projects ? Phase I $351,960 $2,431,506 Amend. #8 Measure B Savings 2014 projects ? Phase II $102,343 $2,533,849 Amend. # 9 ADA Upgrades ? McKinley ES $25,440 ADA Upgrades ? Washington ES $ 7, 700 $33,140 $2,566,989 Amend. #10 HVAC Modifications ? Bancroft MS $6,700 $2,573,689 Amend. #11 School Based Health and Wellness Center project $285, 889 $2,859,578 Amend. #12 School Based Health and Wellness Center- Truss Repair $5,320 Parking Lot Design at 2255 Bancroft $19,954 $25,274 $2,884,852

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• Amendment No 12 to the Aedis Architects Contract PDF · 10.6 KB ViewOpen Amendment No 12 to the Aedis Architects ContractDownload Amendment No 12 to the Aedis Architects Contract
• Truss Fixes PDF · 528.7 KB ViewOpen Truss FixesDownload Truss Fixes

Link to this item

Fiscal Impact

The cost of services is included in funding from the General Obligation School Facilities Bond Measure B ($500,000), as well as the additional funding sources, including the Department of Health and Human Services, the Alameda County Health Care Services Agency, and Redevelopment Agency funds.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved Change Order NO. 1 to the MW Logic Construction Contract for Project 14-16, the School; Based Health and Wellness Center.

Staff Recommendation

Approve Change Order No. 1 to the MW Logic construction contract, in the amount of $66,453, for truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop.

Actions

Motion Approve Change Order No. 1 to the MW Logic construction contract, in the amount of $66,453, for truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop. - Motion made by Lance James and a seconded by Evelyn Gonzalez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Discussed at the Facilities & Technology Committee Meeting on February 4, 2015. The contract was taken directly to the Board.

Policy / Code

Non Applicable

Background Information

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. On August 12, 2014, the Board of Education approved the construction contract, in the amount of $1,000,000, for the health clinic portion only, with MW Logic, Inc., for Project #14-06 for the School Based Health Center Construction Project. Board was informed that staff would bring forward a change order for seismic work and demolition of interior walls only ($380,000) for the wellness center portion, which would be funded by Redevelopment Agency funds. On September 9, 2014, after a staff recommendation that it would be more efficient and cost effective to build the health portion and the wellness center portion concurrently. The Board of Education agreed with the recommendation and approved the transfer of $1.2 million from the Developer Fee/Redevelopment Fund (Fund 25) to the Building Fund (Fund 21) in order to complete the entire project in one phase. Amendment No. 1, in the amount of $1,408,491, to the lease lease-back contract with MW Logic, Inc., is for completion of both portions of the School Based Health and Wellness Center, and increases the contract to a total of $2,408,49. Change Order No. 1, in the amount of $66, 453, to the lease lease-back contract with MW Logic, Inc., is compensate MW Logic for the truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop.

From

Mark Martinelli, Assistant Superintendent, Business & Operations

Attachments

• Change Order No. 1 to the MW Logic Construction Contract PDF · 106.6 KB ViewOpen Change Order No. 1 to the MW Logic Construction ContractDownload Change Order No. 1 to the MW Logic Construction Contract

Link to this item

Fiscal Impact

Five Year Contract for a total of $1,487,040. Amount to be billed monthly based on the Service Provider Invoice (SPI) method upon completion. E-rate discounts to be received on the bill.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved the Contract for Services with Conterra to Provide Wide Area Network Connectivity to the City of San Leandro Fiber Loop.

Staff Recommendation

Staff recommends the approval of Conterra to act as the telecommunications service provider for the connection to the City of San Leandro Dark Fiber Loop. Staff also recommends that Mike McLaughlin, Ed.D., Superintendent be given the authority to negotiate the final terms of the contract for a dollar amount not to exceed $1,500,000.

Actions

Motion Staff recommends the approval of Conterra to act as the telecommunications service provider for the connection to the City of San Leandro Dark Fiber Loop. Staff also recommends that Mike McLaughlin, Ed.D., Superintendent be given the authority to negotiate the final terms of the contract for a dollar amount not to exceed $1,500,000. - Motion made by Ron Carey and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Board Committee

Facilities and Technology 2/4/15

Policy / Code

Board Policy 0440

Background Information

In order to support 21st century teaching and learning, SLUSD will need to substantially increase the internet speed that reaches each school site. At the December Board Meeting, Trustees approved the the lease with the City of San Leandro for access to the San Leandro Dark Fiber Loop (The Loop). SLUSD published a Request for Proposals (RFP) to connect all SLUSD sites to The Loop in December 2014. Based on the Matrix published in the RFP, Conterra was chosen as the best vendor for this service.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent

Attachments

• conterra PDF · 50.3 KB ViewOpen conterraDownload conterra
• contract PDF · 231.1 KB ViewOpen contractDownload contract

Link to this item

Fiscal Impact

$14,624 from the General Fund

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board approved Jamf MDM Software and White Glove Service from Apple.

Staff Recommendation

Staff recommends the purchase of Jamf software and set up and installation services to better manage the distribution of apps and settings on student iPads.

Actions

Motion Staff recommends the purchase of Jamf software and set up and installation services to better manage the distribution of apps and settings on student iPads. - Motion made by Lance James and a seconded by Evelyn Gonzalez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Policy / Code

BP 0440

Background Information

Jamf MDM software allows the management of iPads over the air. This greatly reduces the amount of labor required to manage an iPad as technology personnel will have the ability to distribute apps and policies over the air, instead of having to manually install apps and policies on each individual iPad. This quote includes set up and installation services to prepare the iPads for deployment.

From

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

Attachments

• Jamf Software and White Glove Service PDF · 65.6 KB ViewOpen Jamf Software and White Glove ServiceDownload Jamf Software and White Glove Service

Link to this item

Fiscal Impact

$9,124 from General Fund

To

Mike McLaughlin, Ed.D. Superintendent

Minutes

The Board approved the 2014-2015 License Agreement between San Leandro Unified School District and CrisisGo Mobile Application.

Staff Recommendation

Approve License Agreement between San Leandro Unified School District and CrisisGo Mobile Application through December 2015.

Actions

Motion Approve License Agreement between San Leandro Unified School District and CrisisGo Mobile Application through December 2015. - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

Background Information

As part of San Leandro Unified School District?s emergency operations planning process, a mobile emergency application has been identified. CrisisGo?s Mobile Emergency Response Plan will allow all staff to have individualized access to our emergency operations plan, including checklists, communications, rosters and maps via smartphone, tablet, laptop or desktop. The mobile emergency application has been implemented in over 100 school districts nation-wide and was approved by the district?s Emergency Operations Planning Committee.

From

Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

Attachments

• CrisisGo PDF · 477.4 KB ViewOpen CrisisGoDownload CrisisGo

Link to this item

Fiscal Impact

N/A

To

Board of Education

Minutes

PUBLIC COMMENT Maureen Forney, District teacher, asked the Board to be the first school board to approve sending a letter to the San Luis Obispo County Planning Commission, asking them to vote to deny the Phillips 66 Rail Spur Project, which would directly compromise the health and safety of our school communities along the rail route in San Leandro. With that, the Board unanimously moved and unanimously seconded to Approve a Letter Requesting that the San Luis Obispo Planning Commission Vote to Deny the Phillips 66 Rail Spur Project.

Board Committee

N/A

Policy / Code

N/A

Background Information

At the November 18, 2014, District teacher Maureen Forney addressed the Board regarding the Draft Environmental Impact Report (DEIR) for the Phillips 66 Company Rail Spur Extension, citing concerns about the environmental impact to us. She urged the Board to comment in an official capacity in opposition to this proposal. The deadline was Monday, November 24. Staff is asking that the Board approve to send the attached letter respectfully

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Letter Denying the Phillips 66 Rail Spur Project PDF · 113.2 KB ViewOpen Letter Denying the Phillips 66 Rail Spur ProjectDownload Letter Denying the Phillips 66 Rail Spur Project

Link to this item

To

Mike McLaughlin, Ed.D. Superintendent

Minutes

The Board approved the Recommendation to Extend Expulsion for Case E12-13/14.

Staff Recommendation

Approve the recommendation from the Director of Student Services for the continuation of Expulsion order E12-13/14. The student has not completed the terms of rehabilitation plan and is not eligible to return to a comprehensive program at this time.

Actions

Motion Approve the recommendation from the Director of Student Services for the continuation of Expulsion order E12-13/14. The student has not completed the terms of rehabilitation plan and is not eligible to return to a comprehensive program at this time. - Motion made by Lance James and a seconded by Evelyn Gonzalez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

From

Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services

Link to this item

Fiscal Impact

Non Applicable

To

Board of Education

Minutes

Trustee Sheridan reiterated his request that the Board acknowledge Orchard Supply for their support to Monroe and Madison Elementary Schools, noting that they donated a storage shed to Monroe Elementary to store their emergency supplies. Superintendent McLaughlin said that he would bring back a proposed process to the March 10, 2015, Board meeting for consideration. Trustee Gonzalez asked for and received consensus to form a Recreation and Parks Commission Ad Hoc Committee to begin the process of seeking applications to serve as the Board liaison to the City of San Leandro Recreation and Parks Commission. Trustees Gonzalez, Tate and Prola volunteered to be on the committee. Trustee Rosato asked for consensus to bring back some dates for a Board Governance Workshop. Superintendent McLaughlin noted that now that the Trustee Area 1 has been filled, staff will send out the lists of dates available for Board consideration.

Staff Recommendation

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report.

Board Committee

Non Applicable

Policy / Code

Board Bylaws

Background Information

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• Consensus Requests Summary Chart for January 27, 2015 PDF · 64.0 KB ViewOpen Consensus Requests Summary Chart for January 27, 2015Download Consensus Requests Summary Chart for January 27, 2015

Link to this item

Minutes

Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Cancelled Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 201 5

Quick Summary / Staff Recommendation

Regular Board Meeting - March 10, 2015 Regular Board Meeting - April 7, 2015 Cancelled Regular Board Meeting - April 21, 2015 Regular Board Meeting - May 5, 2015 Regular Board Meeting - May 19, 2015 Regular Board Meeting - June 2, 2015 Regular Board Meeting - June 23, 201 5

Link to this item

Minutes

The meeting was adjourned at 10:44 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Vince J. Rosato .; Yes Evelyn Gonzalez .; Yes Leo Sheridan .; Yes Monique Tate .

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