San Leandro Unified School DistrictTradition and Innovation

Regular

Regular Board Meeting

· 7:15 PM

Barbara Lee Center for Health & Wellness · 2251 Bancroft Avenue · San Leandro, CA 94577 · San Leandro, CA 94577 · · · Closed Session - 6:15 pm · Open Session - 7:15 pm

Agenda 105 items

  1. A RECEPTION FOR OUTGOING BOARD TRUSTEES (BARBARA LEE CENTER) 5:45- 6:15pm
    Rationale
    Prior to the closed session portion of the board meeting, Superintendent McLaughlin and the Board of Trustees will hold a reception for outgoing Trustees Victor Aguilar, Jr. and Lance James at the Barbara Lee Center.
    Minutes
    The Superintendent and Board Trustees held a reception for outgoing Trustees Lance James and Victor Aguilar, Jr. prior to the start of the board meeting.

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  2. B CALL TO ORDER - 6:15 P.M.
    Minutes
    Meeting was called to order at 6:15pm.

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  3. C PUBLIC TESTIMONY - CLOSED SESSION ITEMS
    Minutes
    There was no public testimony on closed session items.

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  4. D RECESS INTO CLOSED SESSION - 6:15 P.M.
    Minutes
    The Board recessed into closed session at 6:15pm.

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  5. D.1 Student Expulsions; EC 35146 and 48918(c)
  6. D.2 Public Employee Performance Evaluation, Title: xxxx; GC 54957 - None
  7. D.3 Public Employee Discipline/Dismissal/Release/Hiring; GC 54957
  8. D.4 Conference with Labor Negotiator (Government Code Section 54957.6) Employee organizations: SLTA, CSEA, T/T, Unrepresented Groups, Unrepresented Employee: District Superintendent; Designated Representative: John Thompson
  9. D.5 Conference with Legal Counsel Anticipated Litigation - Significant exposure to litigation pursuant to Government Code section 54956.9: (specify number of potential cases) - None
  10. D.6 Public Employee Appointment - Title: Food Services Manager B; Government Code 54957
  11. D.7 Conference with Real Property Negotiator - Property(ies); xxx; Government Code 54956.8 - None
  12. D.8 Conference with Legal Counsel - Existing Litigation - (2 cases); Government Code 54956.9
  13. D.9 Liability Claims (1 case); Government Code 54956
  14. D.10 Matters Related to Students EC 35146 and 48912 - None
  15. E RECONVENE TO OPEN SESSION - 7:15 P.M.
    Minutes
    The Board reconvened to open session at 7:15pm. Although all board members were president Vice President Sheridan presided over the meeting; President Tate was not feeling well.

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  16. E.1 Report on Closed Session Action
    Minutes
    The Board of Education took the following actions in closed session in accordance with Government Code 44929.21(b), Education Code 44954, and Education Code 44939: 1. To appoint Rachel Carey to a Food & Nutrition Services "Manager B" position by a 7-0 vote. This action was moved by Trustee James and Seconded by Trustee Prola. 2. To approve a settlement agreement for Oah Case No. 2018090829 between the district and the parents of a student by a 7-0 vote. This action was moved by Trustee James and Seconded by Trustee Aguilar. 3. To approve a settlement agreement for OAH Case No. 2018090396 between the district and the parents of a student by a 7-0 vote. This action was moved by Trustee James and seconded by Trustee Aguilar. 4. To reject Keenan Liability Claim Number 561809 by a 7-0 vote. This action as moved by Trustee James and seconded by Trustee Tate. The Board has directed the superintendent and/or designee to deliver the proper notifications to the affected parties.

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  17. E.2 Pledge of Allegiance
    Minutes
    Vice President Sheridan led the audience in the pledge of allegiance.

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  18. E.3 Approval of Agenda Passed
    Minutes
    In addition to approving this agenda item a motion was made by Trustee James to move item K.1., Recognition of Outgoing Board Trustees Victor Aguilar, Jr. and Lance James, up on the agenda ahead of the high school report.
    Actions
    Motion Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

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  19. F LEGAL STATEMENT
    Quick Summary / Abstract
    Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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  20. G PUBLIC TESTIMONY ON NON-AGENDA ITEMS
    Minutes
    There was no public testimony on non-agenda items.

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  21. H RECREATION & PARKS COMMISSION REPORT
    Minutes
    There was no recreation and parks commission report.

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  22. I HIGH SCHOOL REPORT
    Speaker
    Dr, Reginald Richardson & Dr. Ronald Richardson
    Minutes
    Dr. Reginald Richardson and Dr. Ronald Richardson presented this month's high school report as follows: - High School graduate, Simone Hufana, who was also apart of the business academy, was the recipient of an amazing award. She was 1st place winner and won a $10,000 prize in the entrepreneurship seed finding competition. They also won $15,000 to further develop their business. This competition engaged 20,000 students countrywide. - She Kills Monsters production at the AEC was amazing event - 39 EL students were reclassified based on the data from the STAR test administered to EL students October 30 - SBAC data discussion took place at the first faculty meeting of the school year. Input was received on how to shift our instructional practices; what assessments need to be implemented to better prepare our students - Fall college and career classes are preparing to present their 10 year plan; board is invited to sit on those panels - UC/CSU applications due November 30 - WASC update - have secured the date of February 11 - 13; staff is finalizing the report to submit to WASC on December 21; School Site Council and ELL committees will be meeting on November 29- they will also engage in the WASC work

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  23. J BOND REPORT
    Speaker
    Aaron Kerrigan, Director of Facility & Operations
    Minutes
    Aaron Kerrigan, Director of Facility & Operations, provided a bond report as follows: - Interim housing at Wilson and Garfield - the originally scheduled date has changed due to a lack of interest from bidders; original date was during winter break; a new bidder has been selected to do the work but they are booked so the adjusted timeline is do work on Garfield during winter break and work on Wilson during ski week break in February - HVAC project at Monroe is 95% complete - HVAC project at Madison is 60% complete - HVAC project at Wilson is 80% complete - All roofing projects have been completed - Painting of portables of Monroe has been completed - Scoreboards have been ordered for the high school; currently obtaining pricing for installation - Library furniture - Washington should have their furniture delivered by the end of December

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  24. K PRESENTATIONS
  25. K.1 Recognition of Outgoing Board Trustees - Victor Aguilar, Jr. and Lance James
    Rationale
    The Board of Education and Superintendent will recognize Board Trustees Victor Aguilar, Jr. and Lance James for their service on the Board of Education.
    Minutes
    President Tate recognized Board Trustee Lance James as President, Vice President, Clerk and served on various committees over the course of his eight years as a board member. He was presented with an inscribed gavel for his service. President Tate also recognized Board Trustee Victor Aguilar, Jr for his service to the board over the past two years. She wished him well on his future endeavors as he continues his service as a newly elected City Council member. He was also presented with a inscribed gavel for his service.

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  26. K.2 2017-18 Audit Presentation 📎 1
    Speaker
    Dr. Kevin Collins
    Rationale
    Dr. Kevin Collins, Assistant Superintendent, Business and Operations, will present the results of the 2017-18 district audit, as well as the audit for Measure J1.
    Minutes
    Dr. Kevin Collins, Assistant Superintendent of Business Services, provided an audit presentation as follows: Overview of Presentation: Review 2017-18 District audit - all funds Review 2017-18 Bond Audit - financial performance - 2017-18 Measure J1 Audit - Final Measure B and M Audits were received last year 2017-18 Audit - District’s Auditor is Vavrinek, Trine, Day & Company (VTD) - SLUSD under contract with VTD through 2019-20 fiscal year audit - SLUSD has been with VTD partner Xiupin Guillaume for past six years. - Beginning this audit year, we have moved to VTD partner Terri Montgomery - For fiscal year 2017-18, auditors visited Roosevelt, Bancroft, SLHS, Lincoln, and Lighthouse 2017-18 Audit – Net Position - Since 2014-15, district audits are required to include “share” of state-wide unfunded pension liabilities. - SLUSD net pension liability for PERS and STRS: $108.2 million - Net pension liability for PERS and STRS was $95.1 million - SLUSD has negative “net position” of ($48.1 million) - Net position was ($39.1 million) last year 2017-18 Audit Finding - Finding: Invoice from bond program (HVAC at Washington) was dated 6/30/2018 but received in August – for ongoing work. Payment should have been made from 2017-18. - Bond Office will work with vendors to ensure earlier invoicing next year so proper year can be charged - Business Office has developed an online manual (Google Team Drive) with business forms and cash handling procedures for sites. - Manual will continue to be improved to strengthen district internal controls and make operations more efficient 2017-18 Bond Audit - A requirement of a Prop 39 (55%) bond measure is to carry out an annual financial and performance audit. - Bond audit was performed at the same time as the district audit. - Bond and district audit included same finding regarding HVAC invoice paid in 2018-19. 2017-18 Audit - VTD issued an unmodified opinion for the financial statements (this means it was a clean opinion – fairly stated). Governing Board Recommendation Accept the following 2017-18 Audits: - District Financial Audit - Measure J1 Financial and Performance Audits

    Attachments

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  27. L PUBLIC HEARING - None
  28. M REPORTS
  29. M.1 Correspondence
    Minutes
    Trustee Oshinksi read a list of all correspondence received since the last board meeting.

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  30. M.2 Student Board Member Report
    Minutes
    The student board member was not present at this board meeting.

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  31. M.3 Union Representative Reports
    Minutes
    There were no union representative reports at this meeting.

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  32. N BOARD COMMITTEE REPORTS
    Minutes
    The Board of Trustees summarized various events taking place on their respective committees.

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  33. N.1 Communication/Advocacy
  34. N.2 Curriculum/Policy
  35. N.3 Facilities & Technology
  36. N.4 Finance
  37. N.5 Drug, Alcohol, Tobacco Education (DATE)
  38. O CONSENT AGENDA Passed
    Minutes
    Trustee Prola pulled item O.1.a, Previously Approved Contracts for Amounts $10,000 or less for Fiscal Year 2018-19.
    Actions
    Motion After pulling item O.1.a, Previously Approved Contracts for Amounts $10,000 or less for Fiscal Year 2018-19 a motion was made on all other consent agenda items. Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. Motion After discussion on item O.1.a, Previously Approved Contracts for Amounts $10,000 or less for Fiscal Year 2018-19, a motion was made on this agenda item. Passed with a motion by Diana Prola and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .; Vote:; Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Abstain Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Quick Summary / Abstract
    These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item.

    Outcome

    Motion Passed

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  39. O.1 General Services Passed
  40. O.1.a Previously Approved Contracts for Amounts $10,000 or less for Fiscal Year 2018-2019 Passed 📎 1
    Rationale
    Review District approved contracts for amounts $10,000 or less for the current fiscal year.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  41. O.1.b Resolution No. 18-47 to Declare Certain Equipment Surplus and/or Obsolete Passed 📎 1

    Recommended motion

    Adopt Resolution No. 18-47 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment.

    Rationale
    When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached. Board Policy 3270(a); Administrative Regulations 3270 (a).

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  42. O.1.c Approval of Minutes - August 21, 2018 Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  43. O.1.d Approval of Minutes - September 11, 2018 Passed 📎 1

    Recommended motion

    Approve the minutes from the September 11, 2018 board meeting.

    Rationale
    Review the board minutes from the September 11, 2018 board meeting.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  44. O.1.e Approve Resolution 18-50 Inclusive Schools Week 2018 Passed 📎 1

    Recommended motion

    Approve Resolution 18-50 Inclusive Schools Week December 3-7, 2018.

    Rationale
    Inclusive Schools Week began in 2001 and is held annually the first full week of December. Since its inception, Inclusive Schools Week has celebrated the progress that school have made in providing a support and quality education to an increasingly diverse student population, including students who are marginalized due to disability, gender, socio-economic status, cultural heritage, language preference and other factors. The Week also provides an important opportunity for educators, students and parents to discuss what else needs to be done in order to ensure that San Leandro Unified School District continues to improve our ability to successfully educate all children.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  45. O.2 Business & Operations - None Passed
  46. O.3 Personnel Services Passed
  47. O.3.a Revised Salary Schedules: Food Services Managers and Classified Management Passed 📎 2

    Recommended motion

    Approve the revised salary schedules.

    Rationale
    Staff is recommending that the Board of Education approve revisions to the following salary schedules: 1. Classified Management Salary Schedule: this schedule is revised to include the new Food and Nutrition Supervisor position that was previously approved; 2. Cafeteria Managers' Salary Schedule: this schedule is revised to include the 3.5% increase, retroactive to July 1, 2018, provided to other employee groups, and to include a 10 month Cafeteria Manager B salary schedule range.
    Financial Impact
    There is no fiscal impact.

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

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  48. O.3.b Personnel Report Passed 📎 1

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  49. O.4 Educational Services - None Passed
  50. O.5 Facilities & Construction Passed
  51. O.5.a Bosco Notice of Completion-Monroe ES Tackboard Passed 📎 1

    Recommended motion

    Recommend approval of Bosco Notice of Completion for the Tackboard project at Monroe ES.

    Rationale
    File Notice of Completion for the Tackboard at Monroe ES as the project has now been completed.
    Financial Impact
    No Fiscal Impact

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  52. O.5.b Champion's Plumbing Notice of Completion-Garfield ES Kitchen Passed 📎 1

    Recommended motion

    Recommend approval of Champion's Plumbing Notice of Completion for the plumbing work completed at Garfield ES Kitchen.

    Rationale
    File Champion's Plumbing Notice of Completion for the Plumbing work completed at Garfield ES Kitchen.
    Financial Impact
    No Fiscal Impact

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  53. O.5.c Champion's Plumbing Notice of Completion-Washington ES Kitchen Passed 📎 1

    Recommended motion

    Recommend approval of Champion's Plumbing Notice of Completion for the plumbing work completed at the Washington ES Kitchen.

    Rationale
    File Champion's Plumbing Notice of Completion for the plumbing work completed at Washington ES Kitchen.
    Financial Impact
    No Fiscal Impact

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  54. O.5.d Sterling Environmental Notice of Completion for material removal work at Garfield ES Kitchen Renovation. Passed 📎 1

    Recommended motion

    Recommend approval of the Sterling Environmental Notice of Completion for the material removal work at Garfield ES Kitchen.

    Rationale
    File Sterling Environmental Notice of Completion for the material removal work at Garfield ES Kitchen Renovation.
    Financial Impact
    No Fiscal Impact

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  55. O.5.e Sterling Environmental Notice of Completion for material removal work at Washington ES Kitchen Passed 📎 1

    Recommended motion

    Recommend approval of Sterling Environmental Notice of Completion for material removal work at Washington ES Kitchen

    Rationale
    File Sterling Environmental Notice of Completion for material removal work at Washington ES Kitchen
    Financial Impact
    No Fiscal Impact

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  56. O.5.f Indoor Environmental Services Notice of Completion-Washington HVAC Passed 📎 1

    Recommended motion

    Recommend approval of the Indoor Environmental Services Notice of Completion for the Washington HVAC project.

    Rationale
    File Indoor Environmental Services Notice of Completion for the Washington HVAC project since it is now complete.
    Financial Impact
    No Fiscal Impact

    Outcome

    Motion Passed (as part of consent agenda O)

    Attachments

    Link to this item

  57. O.5.g Maintenance Vehicle Surplus Passed

    Recommended motion

    Recommend approval to surplus four maintenance vehicles at First Capitol Auto Auction.

    Rationale
    The San Leandro Unified School District holds title to four vehicles all in excess of fifteen years of age that have performed well beyond their useful lifetime. These vehicles are currently not road worthy and would cost more to repair than they are worth. The District proposes that they be sold as surplus vehicles to First Capitol Auction Inc. Make/Model Year Vin # License Plate No. Mileage Vehicle Problem Ford/F-250 2001 3FTNF20L11MA77585 1177585 82,000 Needs engine repair Ford/F-350 1991 1FJDF37H3MKA57556 283062 210,000 Needs new transmission Ford/F-250 1996 1FTHF25ZOTLC04188 908583 215,000 Needs steering column & transmission Ford/F-350 1990 1FDH37HOMKA26716 429438 176,000 Needs front suspension & transmission
    Financial Impact
    Possible positive Fiscal Impact to Maintenance Fund, depending on sold price at Auction.

    Outcome

    Motion Passed (as part of consent agenda O)

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  58. P ACTION/DISCUSSION ITEMS
  59. P.1 General Services
  60. P.1.a California School Boards Association 2019 Delegate Assembly Nominations Passed 📎 1
    Rationale
    Each year, member boards elect representatives to the California School Boards Association's (CSBA) Delegate Assembly. CSBA's Delegate Assembly is a vital link in the Association's governance and sets the general policy directions. Working with member boards, the Board of Directors, and Executive Committee, delegates ensure that the association promotes the interests of California's school districts and county offices of education. There are two required Delegate Assembly meetings each year, one on May 18-19, 2019 in Sacramento and one on November 4-5, 2019 in San Francisco preceding the CSBA Annual Education Conference and Trade show. Nomination and Candidate Biographical Sketch forms for CSBA's Delegate Assembly are now being accepted until Monday, January 7, 2019. Nomination instructions are listed below: Any CSBA member board is eligible to nominate board members within their geographical region or subregion Boards may nominate as many individuals as they chooses by submitting a nomination form for each nominee All nominees must serve on CSBA member boards and give their approval prior to being nominated All nominees must submit a required one-page, single-sided, candidate biographical sketch form. An optional one-page, one-side resume may also be submitted, but cannot be substituted for the candidate biographical sketch form All nomination materials must be postmarked by the U.S.P.S. or faxed no later than Mond ay, January 7, 2019 . It is the nominee's responsibility to confirm that all nomination materials have been received by the CSBA Executive Office by this due date. Late submissions will not be accepted Elected Delegates serve a two-year term beginning April 1, 2019, through March 31, 2021.
    Minutes
    A motion was made to nominate Trustee Prola for the 2019 Delegate Assembly for CSBA.
    Actions
    Motion Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

    Link to this item

  61. P.1.b Approve Resolution 18-51 - No Hate Resolution Week November 11-18, 2018 Passed 📎 1

    Recommended motion

    Approve Resolution 18-51 - Bay Area Unified Against Hate Week

    Rationale
    San Leandro Unified School District is joining several cities and school districts throughout the Bay Area to participate in "Bay Area Against Hate Week".
    Actions
    Motion Approve Resolution 18-51 - Bay Area Unified Against Hate Week Passed with a motion by Peter Oshinski and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

    Link to this item

  62. P.2 Business & Operations
  63. P.2.a Adopt Resolution No. 18-46 Accounting of Development Fees for 2017-18 Fiscal Year in the following fund or account: Fund 25 Passed 📎 1

    Recommended motion

    Adopt Resolution No. 18-46 Accounting of Development Fees for 2017-18 Fiscal Year in the following fund or account: Fund 25.

    Rationale
    Government Code sections 66001 and 66006 imposed detailed requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to make an annual accounting of those fees available to the public at the end of the fiscal year. The attached report provides additional detailed information of the developers’ fees which was already made public as part of the Unaudited Actuals report on September 11, 2018. In addition, Section 66001 requires each district collecting development fees to make additional findings every five years about any fund in which those fees remained un-expended at the end of a fiscal year. The District has expended the fees that are collected annually. The District's governing board will review this annual accounting and adopt the board resolution for the annual accounting of school facilities fees for the Fiscal Year 2017-18. Attached are the following: Resolution regarding accounting of development fees for 2017-2018 Fiscal Year Exhibit A Exhibit B San Leandro USD Fund 25 Capital Facilities Five Year Accounting of Revenues and Expenditures By disclosing these reports, the District will have met the requirements of Government Code sections 66001 and 66006.
    Actions
    Motion Adopt Resolution No. 18-46 Accounting of Development Fees for 2017-18 Fiscal Year in the following fund or account: Fund 25. Passed with a motion by Lance James and a second by Monique Tate. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Attachments

    Link to this item

  64. P.2.b Financial Advisor Services Agreement with Dale Scott and Company Passed 📎 1

    Recommended motion

    Recommend to approve contract with Dale Scott and Company for Financial Advisory services.

    Rationale
    The San Leandro Unified School District initiated a process to consider a change in firm serving as our Financial Advisor (FA) in the area of bond financing services. The district developed a Request for Qualifications (RFQ) document which was advertised and sent to firms which currently serve as FA for other school districts. Eight firms responded to the RFQ. The district's Finance Committee reviewed applications on October 3 and invited three firms to participate in an interview process. Those interviews were then held on October 10. The October 3 and 10 meetings were publicly noticed and were open to the public. The Finance Committee selected Dale Scott & Company (DS&C) to recommend to the Governing Board as the district's FA. DS&C is based in San Francisco, and has decades of experience working with school district bond programs in the Bay Area and throughout California. Our current FA, California Financial Services (CFS), chose not to participate in the RFQ process, and sent a notice to formally withdraw from their contract. DS&C's contract calls for the following fee structure, which represents a savings from CFS: DS&C CFS Pre-Election Services: $10,000 $25,000 Bond Issuance Services: $60,000 $75,000 Continuing Disclosure Services: $5,000 $8,500 (ongoing annual charge)
    Actions
    Motion Recommend to approve contract with Dale Scott and Company for Financial Advisory services. Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    The DS&C contract represents an annual savings of $3,500 to the district general fund. Future savings of $15,000 will be realized when the district issues its next series of Measure J1 bonds.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  65. P.2.c District and Measure J1 Audits for 2017-18 Passed 📎 4

    Recommended motion

    Accept the following audits dated June 20, 2018: Building Fund (Measure J1) Financial and Performance Audits Annual Financial Report (District Audit)

    Rationale
    Our auditor, Vavrinek, Trine, Day & Company , has completed its annual district audit and Measure J1 bond audits. At this Board meeting, staff is recommending the acceptance of the following: 2017-18 Measure J1 Bond Audit - Financial and Performance 2017-18 District Audit Report The auditors included one audit finding in both the district and Measure J1 reports in the area of accounts payable (the same finding is included in both reports). The district received an invoice in August 2018 for HVAC work that was ongoing. Because the invoice was dated June 30, 2018, it should have been charged to the 2017-18 fiscal year. However, the invoice was charged to the 2018-19 fiscal year. This had the effect of overstating the ending balance of the bond fund for 2017-18. Going forward, bond and business office staff will work with vendors to ensure that invoices are received on a timely basis at year-end.
    Actions
    Motion Accept the following audits dated June 20, 2018: Building Fund (Measure J1) Financial and Performance Audits Annual Financial Report (District Audit) Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    There is no financial impact for accepting audit reports.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  66. P.3 Personnel Services
  67. P.3.a Hourly Rate Increase for Adult Education Instructors and Updated Salary Schedule Passed 📎 1

    Recommended motion

    Approve a 5% increase to adult education instructor hourly rates.

    Rationale
    The hourly rates for adult education instructors have not increased since September 2015 and staff is recommending that the Board of Education approve an increase to these rates to keep them competitive. Approval of this item will: (1) approve a 5% increase to these hourly rates; and (2) approve the salary schedule reflecting these new rates as well as the fringe allocation and stipends currently approved for adult school instructors.
    Actions
    Motion Approve a 5% increase to adult education instructor hourly rates. Passed with a motion by Evelyn Gonzalez and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Approval of this item will cost approximately $50,000 to the adult education fund and $5,000 to the district's general fund.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  68. P.3.b Substitute, Short Term & Exempt Salary Schedule Increasee Passed 📎 1

    Recommended motion

    Approve the Substitute, Short Term, and Unrepresented Hourly and Daily Rate salary schedule.

    Rationale
    Currently the district is experiencing significant difficulty attracting staff to fill some of our classified substitute, playground supervisor and short-term community services positions. This is due, in part, to the relatively low hourly rates paid to these employees. Staff is recommending that the Board of Education approve an increase to the Substitute, Short-Term & Exempt Employee Salary Schedule. Approval of this item will do the following: 1. Index the Playground Supervisor hourly rate to Range 27, Step 1, of the CSEA Salary Schedule; 2. Index the Community Service Attendant hourly rate to Range 27, Step 1, of the CSEA Salary Schedule; 3. Index the Teamster/Trades Substitute hourly rate to Teamster's Range 38, Step 1; 4. Increase the Home Instruction Teachers' hourly rates by 5% so that they remain indexed to the adult school instructor hourly rates. No increase is being recommended for certificated substitutes at this time. Pending board approval, these rates would be effective November 11, 2018.
    Actions
    Motion Approve the Substitute, Short Term, and Unrepresented Hourly and Daily Rate salary schedule. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Currently the district pays overtime to employees to cover unfilled absences and vacancies. It is anticipated that the hourly cost increase for these positions will be offset by the reduced need for overtime.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  69. P.3.c Reclassification Panel's Advisory Recommendation to Reclassify Petitioning Bargaining Unit Member from the California School Employees' Association Passed 📎 1

    Recommended motion

    Approve the reclassification advisory panel's recommendation to reclassify one position.

    Rationale
    Pursuant to the Agreement between the SLUSD and the California School Employees' Association, a reclassification hearing must be held annually for members petitioning to have their positions reclassified. Reclassification is a process by which employees can seek to have their positions reclassified to a new salary range or adjusted to changing duties and responsibilities. The reclassification panel met on October 20, 2018, and consisted of the assistant superintendent of personnel services, the CSEA president, and the principal of Garfield Elementary School who served as the jointly appointed third member of the panel. The role of the panel is to review petitions and make advisory recommendations to the SLUSD Board of Education. The panel considered three criteria when determining whether to recommend reclassification: 1. There has been a gradual increase of duties assigned to this position over an extended period of time that are more aligned with duties assigned to positions in higher classifications; 2. The alignment of the job classification with similar job classifications in other districts; 3. The duties assigned to this position have changed due to an identified need requiring different skills for the position. After review of the petitioners' requests, the panel is recommending the reclassification of one position: that the Administrative Assistant - Department/Program position currently assigned to monitor enrollment be reclassified to an Enrollment Specialist position. Approval of this item will do the following: 1. Create the Enrollment Specialist job classification; 2. Approve the job description for the Enrollment Specialist; 3. Set the salary range for the position at Range 48 on the CSEA salary schedule; 4. Reclassify the incumbent employee in the administrative assistant position to an enrollment specialist position retroactive to July 1, 2018. The rationale for this recommendation is that the duties, responsibilities, and skills needed to perform the functions of this position changed significantly when the district shifted from site based to centralized enrollment. The recommended enrollment specialist position is in alignment with positions in other districts that use centralized enrollment.
    Actions
    Motion Approve the reclassification advisory panel's recommendation to reclassify one position. Passed with a motion by Monique Tate and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    The fiscal impact for approving the reclassification request is approximately $7,500 per year.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  70. P.3.d Approval of Superintendent's Contract of Employment Passed 📎 1
    Rationale
    The recommended employment contract for the superintendent, Dr. Mike McLaughlin, includes a new four (4) year term and limited retirement health and welfare benefits if certain conditions are met. Other than non-substantive language revisions to remove outdated language, the terms and conditions of the existing contract remain the same including current base salary and performance bonus provisions.
    Actions
    Motion Passed with a motion by Victor Aguilar, Jr. and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    The recommended contract extends the term of the superintendent's agreement keeping the current salary and performance bonus structure intact so there are no new fiscal impacts during the term the agreement.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  71. P.4 Educational Services
  72. P.4.a 2018/2019 Non-Public School & Agency Contracts and Contracted Services Agreement Passed 📎 6

    Recommended motion

    Approve 2018/2019 Non-Public School Contracts and Contracted Services Agreement.

    Rationale
    2018/2019 Non-Public School & Agency Contracts and Contracted Services Agreement Student # DOB Cost Location # 1 06/14/2007 $ 2,195.00 Seneca Family of Agencies (revised 5 additional days) # 2 10/20/2007 $ 39,000.00 The Burkard School (per previous board agreement) # 3 09/06/2008 $ 41,800.00 Stanbridge Academy # 4 09/06/2008 $ 3,440.00 Haynes Family of Programs - S.T.A.R. Academy # 5 12/07/2005 $ 8,000.00 Haynes Family of Programs - S.T.A.R. Academy # 6 11/02/2010 $ 70,240.00 Seneca Family of Agencies Total $164.675.00
    Actions
    Motion Approve 2018/2019 Non-Public School Contracts and Contracted Services Agreement. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    $164,675.00 - Special Ed funds.

    Outcome

    Motion Passed

    Attachments

    Link to this item

  73. P.4.b Approve Expulsion Hearing for Case E03 - 18/19 Passed
    Actions
    Motion Approve expulsion hearing for case E03 - 18/19 Passed with a motion by Victor Aguilar, Jr. and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .

    Outcome

    Motion Passed

    Link to this item

  74. P.5 Facilities & Construction
  75. P.5.a Indoor Environmental Services-Change Order-Roosevelt HVAC Passed 📎 1

    Recommended motion

    Recommend approval of Indoor Environmental Services Change Order to relocate schoolboy HVAC cabinets to corner locations in four classrooms at Roosevelt ES.

    Rationale
    Change order is to relocate schoolboy HVAC cabinets to corner locations in classrooms, 1, 2, K1 and K2 at Roosevelt ES.
    Actions
    Motion Recommend approval of Indoor Environmental Services Change Order to relocate schoolboy HVAC cabinets to corner locations in four classrooms at Roosevelt ES. Passed with a motion by Monique Tate and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $19,400 from Measure J1 Fund (HVAC).

    Outcome

    Motion Passed

    Attachments

    Link to this item

  76. P.5.b State Roofing Change Order to Multi-Site Roofing Replacement Project Passed 📎 1

    Recommended motion

    Recommend approval of State Roofing Change Order for Multi-Site Roofing Replacement.

    Rationale
    State Roofing Change Order is to install new plywood at the gutters to repair dry rot at Muir MS, Madison ES and San Leandro High School.
    Actions
    Motion Recommend approval of State Roofing Change Order for Multi-Site Roofing Replacement. Passed with a motion by Lance James and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $13,405 from Measure J1 Fund (Roofing)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  77. P.5.c Johnson Controls PO Contract-McKinley ES Fire Sprinkler System Passed 📎 1

    Recommended motion

    Recommend approval of Johnson Controls CUPCCAA Contract for the fire sprinkler system repairs at McKinley ES.

    Rationale
    Johnson Controls CUPCCAA Contract to repair list of deficiencies that were identified after inspection was completed on the fire sprinkler system at McKinley ES.
    Actions
    Motion Recommend approval of Johnson Controls CUPCCAA Contract for the fire sprinkler system repairs at McKinley ES. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $12,119.28 from Maintenance Fund

    Outcome

    Motion Passed

    Attachments

    Link to this item

  78. P.5.d RA Jones Construction CUPCCAA Contract-Roosevelt ES HVAC Passed 📎 1

    Recommended motion

    Recommend approval of RA Jones Construction CUPCCAA Contract - Roosevelt ES HVAC.

    Rationale
    RA Jones Construction CUPCCAA Contract is to fill in the opening at the wall between classrooms and move the sink and sink cabinet to provide room due to the relocation of the HVAC unit at Roosevelt ES into the corner of the room.
    Actions
    Motion Recommend approval of RA Jones Construction CUPCCAA Contract - Roosevelt ES HVAC. Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $17,000 from Measure J1 Fund (HVAC Replacement)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  79. P.5.e Sterling Environmental CUPCCAA-Washington ES Material Disposal Passed 📎 1

    Recommended motion

    Approve Sterling Environmental CUPCCAA Contract for material disposal at Washington ES as part of the HVAC Replacement.

    Rationale
    Sterling Environmental Contract is for unforeseen material disposal work discovered during construction at Washington ES as part of the District Wide HVAC Replacement project.
    Actions
    Motion Approve Sterling Environmental CUPCCAA Contract for material disposal at Washington ES as part of the HVAC Replacement. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $29,936 from Measure J1 Fund (HVAC).

    Outcome

    Motion Passed

    Attachments

    Link to this item

  80. P.5.f Steve Smith Electric CUPCCAA Contract-Monroe ES Electrical Upgrade Passed 📎 1

    Recommended motion

    Recommend Steve Smith Electric CUPCCAA Contract for Monroe ES Electrical Upgrade.

    Rationale
    Steve Smith Electric CUPCCAA is to install two single outlet circuits in 19 classrooms, install data raceway, and dedicated outlets in several areas at Monroe ES.
    Actions
    Motion Recommend Steve Smith Electric CUPCCAA Contract for Monroe ES Electrical Upgrade. Passed with a motion by Victor Aguilar, Jr. and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $44,210 from Measure J1 Fund (Electrical Upgrades)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  81. P.5.g Vehicle Purchase Quote for 4 Maintenance and Operations Passed 📎 1

    Recommended motion

    Recommend approval of purchase of four vehicles for Maintenance and Operations department.

    Rationale
    Purchase quote for three Ford pick-ups and one transit van for Maintenance and Operations department.
    Actions
    Motion Recommend approval of purchase of four vehicles for Maintenance and Operations department. Passed with a motion by Monique Tate and a second by Diana Prola. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Total Fiscal Impact $129,218.44 3 Ford Pick-up Fiscal Impact $30,682.12/each 1 Ford Transit Van Fiscal Impact $37,172.08

    Outcome

    Motion Passed

    Attachments

    Link to this item

  82. P.5.h Indoor Environmental Services Amendment-Bancroft MS HVAC Passed 📎 1

    Recommended motion

    Recommend approval of Indoor Environmental Services Amendment for Bancroft MS HVAC Replacement.

    Rationale
    As part of the District Wide HVAC Replacement, Bancroft MS is next in line to be completed.
    Actions
    Motion Recommend approval of Indoor Environmental Services Amendment for Bancroft MS HVAC Replacement. Passed with a motion by Lance James and a second by Evelyn Gonzalez. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $2,583,818 from Measure J1 Fund (HVAC Replacement)

    Outcome

    Motion Passed

    Attachments

    Link to this item

  83. P.5.i Wilson Architecture Consulting Agreement-Wilson and Garfield ES Passed 📎 2

    Recommended motion

    Recommend approval of Wilson Architecture Consulting Agreement to relocate six portables at each site (Wilson and Garfield ES).

    Rationale
    During the Modular Building project, we are going to need to relocate six portables at each site (Garfield and Wilson ES) to make room for interim housing and new modular buildings to be placed.
    Actions
    Motion Recommend approval of Wilson Architecture Consulting Agreement to relocate six portables at each site (Wilson and Garfield ES). Passed with a motion by Victor Aguilar, Jr. and a second by Peter Oshinski. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Total Fiscal Impact $26,000 from Measure J1 Fund (Portable Replacement). - Garfield Fiscal Impact $13,000 - Wilson Fiscal Impact $13,000

    Outcome

    Motion Passed

    Attachments

    Link to this item

  84. P.5.j San Leandro High School Pool - Boilers Passed 📎 2

    Recommended motion

    Recommend approval of the purchase of SLHS Pool Boilers and approval of the installation and labor cost to replace them.

    Rationale
    A pool boiler at SLHS failed two months ago. Upon initial inspection with an outside consultant, the district believed that the remaining two boilers were still in adequate condition. Since then, an additional pool boiler has failed, which has caused the complete shutdown of the high school's pool. With the second failure, the district had another consultant review the condition of the boilers. The consultant indicated that all three were in poor condition and recommended replacement. He stated that average life expectancy for similar boilers is 7-10 years. Our boilers have 5-6 years of use. However, our pool is used more than the average pool which may have led to the decreased life span. This proposal for boiler replacement includes three high energy efficiency boilers along with installation and a five year warranty. This new model of boiler is intended to be easier to open and inspect, and easier to repair in the future.
    Actions
    Motion Recommend approval of the purchase of SLHS Pool Boilers and approval of the installation and labor cost to replace them. Passed with a motion by Monique Tate and a second by Lance James. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Total Fiscal Impact $199,255.73 from Measure J1 Fund (Pool) - Fiscal Impact to purchase boilers $116,255.73 - Fiscal Impact for installation and labor $82,560

    Outcome

    Motion Passed

    Attachments

    Link to this item

  85. P.5.k San Leandro High School Pool Deck Improvement Budget Passed 📎 1

    Recommended motion

    Recommend approval of San Leandro High School Pool Deck Improvement Budget.

    Rationale
    In order to select the Contractor for the San Leandro High School Pool Deck Improvements, we are looking to have the budget approved for when the bid opening takes place. This is only an estimated budget.
    Actions
    Motion Recommend approval of San Leandro High School Pool Deck Improvement Budget. Passed with a motion by Lance James and a second by Victor Aguilar, Jr.. | Vote: Yes Victor Aguilar, Jr. .; Yes Evelyn Gonzalez .; Yes Lance James .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Leo Sheridan .; Yes Monique Tate .
    Financial Impact
    Fiscal Impact $327,358.98 from Measure J1 Fund (Pool).

    Outcome

    Motion Passed

    Attachments

    Link to this item

  86. Q INFORMATION ITEMS
  87. Q.1 Educational Services
  88. Q.1.a Enrollment 11/5/2018 📎 1
    Rationale
    Enrollment 11/5/2018

    Attachments

    Link to this item

  89. Q.2 Facilities & Construction
  90. R Cabinet Reports
  91. R.1 Superintendent
  92. R.2 Assistant Superintendent, Educational Services
  93. R.3 Assistant Superintendent, Personnel Services
  94. R.4 Assistant Superintendent, Business & Operations
  95. S BOARD REPRESENTATIVE REPORTS
  96. S.1 Alameda County School Boards Association
  97. S.2 Eden Area Regional Occupational Program
  98. S.3 Mid-Alameda County Sp. Ed. Local Plan Area
  99. S.4 City Disaster Preparedness Council
  100. T FUTURE BUSINESS
  101. T.1 Consensus Items 📎 1

    Attachments

    Link to this item

  102. U ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS
  103. V BOARD OF EDUCATION FUTURE MEETINGS
  104. V.1 Regular Board Meeting - December 11, 2018
  105. W ADJOURNMENT
    Rationale
    *Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
    Minutes
    Board meeting was adjourned at 9:05pm. Prior to adjournment we all held a moment of silence in honor of all who lost their lives in the recent fires as well as the victims of recent shooting in Thousand Oaks, CA.

    Link to this item

Contracts and agreements on this agenda 48

Extracted automatically from the agenda items and attachments; amounts appear only when printed in the documents.

ItemVendor / partyDescriptionAmount
O.1.a Anderson Commercial FlooringAbate and install new flooring in the kitchen custodial closets at Washington and Garfield Elementary Schools per the Alameda Environmental Health requirement - Measure J1 Fund (Campus Upgrade)$5,557
O.1.a Brain PopOnline subscription for Muir middle school$1,795
O.1.a Bureau of Lectures & Concert Artists, IncSchool Assembly at Wilson Elementary School titled "Extreme Energy" Date: November 5, 2018$695
O.1.a Champion Plumbing and HeatingReplace McKinley Elementary School backflow preventer as part of Phase 2 throughout the District - Measure J1 Fund (Plumbing)$2,760
O.1.a Champion Plumbing and HeatingReplace existing kitchen water heater at Garfield Elementary School per Alameda County of Health Requirements - Measure J1 Fund (Campus Upgrade)$3,032.47
O.1.a Claudia P. RodriguezVideo ad for enrollment$575.00
O.1.a Educational Management SolutionsAnnual Service Agreement and Software License 2018-19.$895
O.1.a Geo-Engineering Solutions, IncInvoice for CA Geological Survey Report processing at Garfield Elementary School as part of the portable replacement - Measure J1 Fund (Portables)$1,062.50
O.1.a H D RuebSturctural drawings and review of roof and ceiling framing at Washington Elementary School Library as part of the Library Renovation - Measure J1 Fund (Library)$3,505.00
O.1.a Hornblower Cruises & EventSenior class dance and yacht cruise departing/returning from Berkeley. Date: November 3, 2018$8,709.13
O.1.a NNAT3License for GATE testing, Spring 2019$5,472.50
O.1.a Oakland Ballet2 Luna Mexicana performances in October$5,000.00
O.1.a Maggiora Bros DrillingEvaluation and replacement of the San Leandro High School well - Maintenance Fund$7,138.05
O.1.a Ozer, Yvette Malamud, Ph.D, NCSPProvide full psychoeducational assessments$9,500.00
O.1.a RA Jones ConstructionLabor and materials for earthquake restraint for newly installed oven at the Washington Elementary School kitchen per health code requirements - Measure J1 Fund (Campus Upgrade)$1,050
O.1.a RA Jones ConstructionClean up and dump fee's for Washington Elementary School Library Renovation - Measure J1 Fund (Library)$3,500
O.1.a RA Jones ConstructionReplace existing signs with ADA signs for classrooms and restrooms at Monroe Elementary School - Measure J1 Fund (Campus Upgrade)$3,840
O.1.a RA Jones ConstructionLabor and materials to install a new concrete pad and cage for irrigation backflow at McKinley Elementary School - Measure J1 Fund (Plumbing)$4,750
O.1.a RA Jones ConstructionInstall FRP around sinks for custodial closets at Washington and Garfield Elementary School kitchens per Alameda County Environmental Requirements - Measure J1 Fund (Campus Upgrade)$4,000
O.1.a Sam Deaner PhotographyOn location photography at several school sites$1,725
O.1.a Sanchos BackflowsInspections to the newly installed second phase of backflow preventers at multiple sites - Measure J1 fund (Plumbing)$525
O.1.a Soul ShoppeFifth grade level workshops for social emotional learning classes. Five full day school meetings to be held throughtout 2018-19 school year. Dates TBD$5,000
O.1.a State Roofing System, IncRepair the dry rot in the multi-site roof replacement at Muir Middle School, SLHS, and Madison Elementary School - Measure J1 Fund (Roofing)$5,275
O.1.a State Roofing System, IncRemove the old gutters at Madison Elementary School as part of the multi-site roofing replacement - Measure J1 Fund (Roofing)$4,080
O.1.a Sterling Environmental CorporationMaterial removal at Wilson Elementary School as part of the HVAC ductwork in the auditorium - Measure J1 Fund (HVAC)$6,614
O.1.a ThingfullyStudents will focus on creative thinking, prototype development and professional soft skills through Design Thinking framework at John Muir. Dates: October, 2018 - January, 2019,$5,093
O.1.a Vista Environmental ConsultingAir monitoring at Madison Elementary School and Muir Middle School as part of the multi-site roofing replacement - Measure J1 Fund (Roofing)$5,945
O.1.a Vista Environmental ConsultingMaterial Survey for Garfield kitchen as part of the renovation project - Measure J1 Fund (Campus Upgrade)$822.24
O.1.a XelloAdult School - software aids students in providing additonal career readiness information; Title II funds$799
P.2.b Financial AdvisorRecommend to approve contract with Dale Scott and Company for Financial Advisory services.$5,000
P.3.c California School Employees' AssociationApprove the reclassification advisory panel's recommendation to reclassify one position.$7,500 per year.
P.3.d —The recommended employment contract for the superintendent, Dr. Mike McLaughlin, includes a new four (4) year term and limited retirement health and welfare benefits if certain conditions are met. Other than...—
P.4.a Haynes Family of Programs - S.T.A.R. AcademyApprove 2018/2019 Non-Public School Contracts and Contracted Services Agreement.—
P.4.a Haynes Family of Programs - S.T.A.R. AcademyApprove 2018/2019 Non-Public School Contracts and Contracted Services Agreement.—
P.4.a Seneca Family of AgenciesApprove 2018/2019 Non-Public School Contracts and Contracted Services Agreement.—
P.4.a Seneca Family of AgenciesApprove 2018/2019 Non-Public School Contracts and Contracted Services Agreement.—
P.4.a Stanbridge AcademyApprove 2018/2019 Non-Public School Contracts and Contracted Services Agreement.$41,800.00
P.4.a —Approve 2018/2019 Non-Public School Contracts and Contracted Services Agreement.$39.00
P.5.a Indoor Environmental ServicesRecommend approval of Indoor Environmental Services Change Order to relocate schoolboy HVAC cabinets to corner locations in four classrooms at Roosevelt ES.$19,400
P.5.b State RoofingRecommend approval of State Roofing Change Order for Multi-Site Roofing Replacement.$13,405
P.5.c Johnson ControlsRecommend approval of Johnson Controls CUPCCAA Contract for the fire sprinkler system repairs at McKinley ES.$12,119.28
P.5.d RA Jones ConstructionRecommend approval of RA Jones Construction CUPCCAA Contract - Roosevelt ES HVAC.$17,000
P.5.e Sterling EnvironmentalApprove Sterling Environmental CUPCCAA Contract for material disposal at Washington ES as part of the HVAC Replacement.$29,936
P.5.f Steve Smith ElectricRecommend Steve Smith Electric CUPCCAA Contract for Monroe ES Electrical Upgrade.$44,210
P.5.g VehicleRecommend approval of purchase of four vehicles for Maintenance and Operations department.$129,218.44
P.5.h Indoor EnvironmentalRecommend approval of Indoor Environmental Services Amendment for Bancroft MS HVAC Replacement.$2,583,818
P.5.i Wilson ArchitectureRecommend approval of Wilson Architecture Consulting Agreement to relocate six portables at each site (Wilson and Garfield ES).$26,000
P.5.j Adams Pool SolutionsRecommend approval of the purchase of SLHS Pool Boilers and approval of the installation and labor cost to replace them.$199,255.73

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