Regular Board Meeting

Rationale

The Board of Trustees will nominate members and votes will be conducted electronically. Once names have been submitted for each office the voting process will begin.

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Rationale

The Board of Trustees will election a President for the Board of Education for the year effective December 10, 2019.

Minutes

Vice President Oshinski asked for nominations to elect a President for the Board of Education. Trust Rodriguez nominated Vice President Oshinski, and there were no other nominations. Vice President Oshinski accepted the nomination and was elected as the new Board President.

Actions

Motion Upon receiving nominations and acceptance of nominations the board will vote electronically for Board President. Passed with a motion by Christian Rodriguez and a second by Monique Tate. Vote: Yes James Aguilar. Absent Student Board Member. Yes Evelyn Gonzalez. Yes Peter Oshinski. Yes Diana Prola. Yes Christian Rodriguez. Absent Leo Sheridan. Yes Monique Tate.

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Rationale

The Board of Trustees will elect a Vice President for the Board of Education for the year effective December 10, 2019.

Minutes

Newly elected President Oshinski asked for nominations to elect a Vice President for the Board of Education. Trustee Tate nominated Trustee Gonzalez and there were no other nominations. Trustee Gonzales accepted the nomination and was elected as the new Vice President of the Board of Education.

Actions

Motion Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Vice President. Passed with a motion by Monique Tate and a second by Peter Oshinski. | Vote: Yes James Aguilar .; Absent Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

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Rationale

The Board of Trustees will elect a Clerk for the Board of Education for the year effective December 10, 2019.

Minutes

Newly elected President Oshinski asked for nominations to elect a clerk for the Board of Education. Trustee Prola nominated Trustee Aguilar. Trustee Gonzalez nominated Trustee Rodriguez. Both Trustee Aguilar and Trustee Rodriguez accepted the nominations.

Actions

Motion Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk. Since there were two nominations the Board voted first for James Aguilar, who accepted the nomination of Clerk to the Board of Education. Failed with a motion by Diana Prola and a second by James Aguilar. Motion Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk. Since there were two nominations the Board voted for Christian Rodriguez, who accepted the nomination for Clerk of the Board of Education. Passed with a motion by Evelyn Gonzalez and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Absent Student Board Member .; No Evelyn Gonzalez .; No Peter Oshinski .; Yes Diana Prola .; No Christian Rodriguez .; Absent Leo Sheridan .; No Monique Tate .; Vote:; Yes James Aguilar .; Absent Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

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Rationale

he Board of Trustees will appoint the Superintendent to serve as Secretary to the Board of Education effective December 10, 2019.

Actions

Motion Approve appointment of Superintendent as Secretary to the Board of Education. Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. | Vote: Yes James Aguilar .; Absent Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

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Minutes

The board had no items to report from closed session.

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Minutes

President Oshinski led the board and audience members in the pledge of allegiance.

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Minutes

A motion was made to approve the agenda with exception to Item I., High School Report, which has been cancelled at tonight's meeting.

Actions

Motion Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

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Speaker

Dr. Kevin Collins

Rationale

Dr. Collins will present the 2019-20 First Interim Report as required by Assembly Bills 1200 and 2756. The report represents an update to the district's finances, including its multi-year projection, through October 31, 2019. Dr. Collins will also review upcoming ballot propositions and legislation that may impact school funding.

Minutes

Dr. Kevin Collins, Assistant Superintendent, provided a presentation to the board outlining the First Interim as follows: Overview included: - 2019-20 Budget and Reserve Update - District Multi-Year projection - Education Funding Measures and Legislative Items - next steps Budget Updates for First Interim Major Revenue updates include: LCFF Enrollment and Unduplicated Count $1,071,643 Unrestricted Preschool Funding $ 612,878 MAA – Medi-Cal Administrative Activities $ 334,505 ASES – After School Education and Safety $ 126,945 Youth Reinvestment Grant $ 97,000 Title III (LEP) $ 21,277 Title III (Migrant Ed) $ 9,157 Title I ($ 134,021) Title II ($ 26,827) Carl Perkins ($ 10,382) Major Expenditure updates include: Certificated and Classified Salaries $2,087,177 Benefits (excluding STRS-on-Behalf) $ 422,743 Contract Services $1,275,976 --SPED Services Portion-Transportation, NPS $ 713,712 --PG&E - Electricity $ 150,000 2019-20 Revenues - General Fund Original Budget vs First Interim Revenue Original First Difference Source Budget Interim LCFF $89,044,292 $90,115,935 $1,071,643 Federal $4,621,507 $4,836,796 $215,289 State $8,244,272 $10,287,505 $2,043,233 Local $6,689,890 $6,335,036 ($354,854) Total $108,599,961 $11,575,272 $2,975,311 Copy and paste chart from power point 2019-20 Expenditures - General Fund Original Budget vs First Interim Expense Original budget First Interim Difference Certificated Salaries $53,541,406 $55,689,695 $2,148,289 Classified Salaries $13,800,710 $13,763,482 ($37,228) Employee Benefits $21,378,744 $22,374,401 $995,657 Books and Supplies $2,799,606 $3,065,254 $265,648 Services $15,11 ,588 $16,387,564 $1,275,976 Capital Outlay $110,000 $502,421 $392,421 Other Outgo and Transfers $963,064 $954,564 ($8,500) Total Expenditures $107,705,118 $112,737,381 $5,032,263 2019-20 Fund Balance (Restricted and Unrestricted) Original Budget First Interim Difference Revenue $108,599,961 $11 ,575,272 $2,975,311 Expenditures $107,705,118 $112,737,381 $5,032,263 Other Financing $110,000 $110,000 $0 Excess/ (Deficiency) $784,843 ($1,272,109) ($487,266) Beginning Balance $10,687,339 $10,687,339 $0 Audit Adjustments Ending Balance $11,472,182 $9,415,230 ($2,056,952) 2019-20 Estimated Ending Fund Balance and Reserves Estimated Unrestricted General Fund: $5,155,765 Estimated Restricted General Fund: $4,219,465 Estimated GF Expenditures $112,847,381 Unrestricted GF Reserves: 4.6% "Excess Reserves" Above 3% $1,770,344 General Fund Multi-Year Projection (Restricted and Unrestricted) 2019-20 2020-21 2021-22 Revenue $11,575,272 $113,304,024 $115,792,963 Expenditures $112,847,381 $114,896,780 $116,535,308 Restricted Ending Balance $4,219,465 $3,792,607 $3,543,810 Unrestricted Ending Balance $5,155,765 $3,989,867 $3,496,119 % Unrestricted Reserves 4.6% 3.5% 3.0% - Does not include future negotiated salary increases - Assumes that this year's pre-school funding is ongoing - Assumes 95% attendance and flat enrollment for next rwo years - Assumes 2020-21 COLA of 3.0%, however, LAO just released estimate of 1.79% - Restricted reserves are primarily facilities accounts for future use First Interim Summary - MYP District MYP projection: - Decrease to unrestricted ending fund balance of $774,241 this year Further deficit spending in 2020-21 and 2021-22 - MYP does not include any expenditure reductions, but third year unrestricted ending fund balance is at exactly 3% - Pension, SPED increases, and Step/Column are greater than COLA Education Ballot Initiatives Proposition 13 on March 2020 ballot - $15 billion education bond ($2 billion UC, $2 billion CSU, $2 billion community college, and $9 billion K-12) is currently polling at 48% support. Full and Fair Funding Initiative is sponsored by CSBA and ACSA and is scheduled for the November 2020 election. Would raise $15 billion for K-14 education by increasing taxes on large corporations and high income earners.The measure is currently polling at 56% support. “Prop 13 Split Roll” scheduled for November 2020 ballot - would raise $11 billion, with $4 billion going to education. This measure is undergoing revision and a new round of signature gathering. It is currently polling at 46% support. Legislative Updates AB 218 Extends the statute of limitations for filing claims of childhood assault to 40 years of age, or up to five years after discovery, whichever is later. If the victim of childhood assault proves that the assault was the result of a cover-up, the victim may recover treble damages: triple the amount of the actual/compensatory damages Opens up a three-year window for victims of any age to sue on previously expired claims Some districts may receive claims that pre-date membership in a property and liability Joint Powers Authority (JPA) --Districts would have to try to figure out who their insurance company was at the time, and if that company is still in business --Districts may find that they are completely responsible for attorney costs and potential award SLUSD joined our JPA, Northern California Regional Liability Excess Fund, in 1988 AB 48 Placed a $15 billion K-16 education facilities bond on March 2020 ballot (Prop 13) Also looked to incentivize developers to create affordable housing by reducing or eliminating costs School developer fees (Fund 25) for multifamily housing developments would be reduced by 20% Developer fees for multifamily housing within one-half mile from a major transit stop would also be eliminated completely --Major transit stop defined as rail station (BART), ferry terminal, or intersection of two or more major bus routes with service interval of 15 minutes or less during commute periods Reduced developer fees sunset in 2026 Statutory COLA State had projected a COLA of 3% for 2020-21 and 2.8% in 2021-22 In late November, Legislative Analyst Office (LAO) reduced forecast to 1.79% for 2020-21 Additional LAO forecasting shows 2021-22 COLA of 1.2% School Services estimates that maintaining local school operations requires close to a 4% COLA It is possible that Legislature uses additional state resources to give larger COLA than required – will know more in January Next Steps: The Governor will release his 2020-21 Budget in January which will be followed by the School Services of California conference in Sacramento. Second Interim will be presented in March. 2020-21 Budget and LCAP will be presented for review and adoption in June.

Attachments

• 2019-20 First Interim Board Presentation PDF · 171.2 KB ViewOpen 2019-20 First Interim Board PresentationDownload 2019-20 First Interim Board Presentation

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Speaker

Dr. Kevin Collins

Rationale

Dr. Collins will present the results of the 2018-19 district audit, as well as the audit for Measure J1.

Minutes

Dr. Kevin Collins, Assistant Superintendent of Business Services, presented the results of the 2018-19 district audit as follows: Overview: -Review 2018-19 District Audit - All Funds -Review 2018-19 Measure J1 Bond Audit-Financial and Performance 2018-19 Audit ? Our auditor, Vavrinek, Trine, Day & Company (VTD), merged with a new company named Eide Bailly. ? SLUSD under contract with Eide Bailly through 2019-20 fiscal year audit ? Partner in charge of district audit is Terri Montgomery ? For fiscal year 2018-19, auditors visited ? Garfield and Madison ? John Muir ? SLHS, Lincoln, and Lighthouse 2018-19 Audit - Net Position ? Since 2014-15, district audits are required to include “share” of state-wide unfunded pension liabilities. ? SLUSD net pension liability for PERS and STRS: $111 million ? Net pension liability for PERS and STRS was$108.2 million for the prior year ? SLUSD has negative “net position” of ($47.3 million) ? Net position was ($48.1 million) last year 2018-19 Audit Findings ? Invoices from bond program were dated prior to 7/1/2019 but received in August – for ongoing work. Payment should have been made from 2018-19. ? Bond staff had called all vendors prior to end of year to check on status of outstanding invoices. ? This finding is a repeat of similar one from 2017-18 ? Business and Bond departments will review procedures for 2019-20 ? Two elementary Contract Independent Study forms were signed by principals after end of contract period. Requirement is to sign before the absence begins. ? We will review this requirement with principals and attendance staff ? We will review copies of all contracts prior to audit visit for 2019-20 to ensure compliance 2018-19 Bond Audit ? A requirement of a Prop 39 (55%) bond measure is to carry out an annual financial and performance audit. ? Bond audit was performed at the same time as the district audit. ? Bond and district audit included same finding regarding late invoices. 2018-19 Audit Eide Bailly issued an unmodified opinion for the financial statements (this means it was a clean opinion – fairly stated). Governing Board Recommendation Accept the following 2018-19 Audits: ? District Financial Audit ? Measure J1 Financial and Performance Audits

Attachments

• 2018-19 Audit Overview - Board Presentation PDF · 84.4 KB ViewOpen 2018-19 Audit Overview - Board PresentationDownload 2018-19 Audit Overview - Board Presentation

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Minutes

Deanna Gaines, Student Board Member, provided an update as follows: November 20 was Trans Visibility Day. Social Justice Academy and Rainbow Club provided awareness and advocacy for trans people. November also marked Indigenous Peoples Heritage Month. Social Justice Academy hosted a celebration in the quad which incorporated native teachings and chants from Native Americans who reside in tribes nearby. The Leadership class and teacher have been discussing making the school community more aware of climate change and possibly putting together their own activities to raise awareness and provide more student voice about what they can do. 11/8 dodge ball tournament - over 7 teams participated Two spirit days: tank top day and decades day College and Career center was open daily in November to assist students in completing their college and scholarship applications. Movie night is December 13 at 6:30 at FTK gym- ELF will be showing. SLHS gear is on sale and would love to see board members wearing high school gear.

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Rationale

Review minutes from the November 5 board meeting.

Attachments

• November 5, 2019 PDF · 75.6 KB ViewOpen November 5, 2019Download November 5, 2019

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Rationale

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached. Board Policy 3270(a); Administrative Regulations 3270 (a).

Attachments

• Electronic Discards - Bancroft and IT Dept. PDF · 673.3 KB ViewOpen Electronic Discards - Bancroft and IT Dept.Download Electronic Discards - Bancroft and IT Dept.

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Rationale

Review Resolution 19-54 National No Name Calling Week.

Attachments

• Res. 19-54 No Name Calling Week PDF · 21.9 KB ViewOpen Res. 19-54 No Name Calling WeekDownload Res. 19-54 No Name Calling Week

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Rationale

Review District approved contracts for amounts $10,000 or less for the current fiscal year.

Attachments

• Under 10K 12.10.19 PDF · 70.2 KB ViewOpen Under 10K 12.10.19Download Under 10K 12.10.19

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Rationale

The following Personnel Document reports details of Certificated, Classified and Coaches employment and terminations along with changes to assignments.

Attachments

• Personnel Report PDF · 42.0 KB ViewOpen Personnel ReportDownload Personnel Report

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Rationale

Review list of gifts and donations received since last board meeting.

Attachments

• Donations 12.10.19 PDF · 60.3 KB ViewOpen Donations 12.10.19Download Donations 12.10.19

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Rationale

2019/2020 Non-Public School & Agencies Student # DOB Location # 1 04/21/2012 Seneca Family of Agencies # 2 03/27/2006 Seneca Family of Agencies # 3 08/06/2012 Seneca Family of Agencies # 4 08/27/2009 The Speech Pathology Group (OT Assessment) # 5 03/14/2008 Maxim Healthcare Services (Behavior Technician) # 6 Various Students Maxim Healthcare Services (Behavior Technician) # 7 10/26/2000 Professional Tutors of America, Inc. # 8 Victor Treatment Center, Inc. North Valley School

Financial Impact

$191,188.00 - Special Ed funds.

Attachments

• Maxim Healthcare Services PDF · 363.0 KB ViewOpen Maxim Healthcare ServicesDownload Maxim Healthcare Services
• Professional Tutors of America, Inc. PDF · 179.2 KB ViewOpen Professional Tutors of America, Inc.Download Professional Tutors of America, Inc.
• Seneca Family of Agencies PDF · 563.2 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies
• The Speech Pathology Group, Inc. PDF · 179.6 KB ViewOpen The Speech Pathology Group, Inc.Download The Speech Pathology Group, Inc.
• Victor Treatment Center-North Valley School PDF · 263.8 KB ViewOpen Victor Treatment Center-North Valley SchoolDownload Victor Treatment Center-North Valley School

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Rationale

Memorandum of Understanding (MOU) between San Leandro Unified School District and Hayward Unified School District for the purpose of providing an appropriate program for special education student(s) that is not available in SLUSD schools for the 2019/2020 school year and 2020 extended school year.

Financial Impact

$48,767.00 per student and $1,000.00 Transportation Services - Special Ed funds

Attachments

• Hayward Unified School District PDF · 176.7 KB ViewOpen Hayward Unified School DistrictDownload Hayward Unified School District

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Rationale

To reduce the risk of mission critical data loss and service availability, the district contracted with ACOE perform off site system replication and data backup. We are continuing the same service for the 2019-2020 school year . ACOE is our internet service provider and we have a secure high speed connection to their data center. This solution will provide the district with full data recovery at a secure offsite location. This solution will protect all of the servers and data stored at the Madison district data center.

Financial Impact

$16,500 from General Fund

Attachments

• ACOENet Service Matrix for 19/20 PDF · 94.3 KB ViewOpen ACOENet Service Matrix for 19/20Download ACOENet Service Matrix for 19/20

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Rationale

Back in 2014, SLUSD physical servers were converted to virtual servers and in May 2019 these were upgraded. VMware is a software that is used to create virtual servers and is necessary to create and maintain a modern technology environment and was used by SLUSD staff to our robust virtual server environment. The Board of Trustees previously approved the purchase of Dell servers, which included VMware. This is a renewal of VMware software which is critical to the continued functioning of the District technology infrastructure.

Financial Impact

$20,227.96 from General Funds

Attachments

• VMWare License Renewal PDF · 158.9 KB ViewOpen VMWare License RenewalDownload VMWare License Renewal

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Rationale

The maintenance department uses multiple vendors to perform work that are very specialized or that exceed our internal capacity to perform. Maintenance staff is seeking approval for blanket purchase orders for the following vendors up to the amount indicated. These purchase orders can be considered renewals as the vendors have worked previously with the district. Glenview Key & Lock Repairs Locks - District-Wide $10,000 Lon's Glass & Mirrors Window/Door Glass Repair Districtwide 2019-20 $10,000 Beatson Electric Co Perform Electrical Work 2019-20 $10,000 All Weather Roofing Roof Repair As Needed District-Wide 2019-2020 $10,000 Nickell Fire Protection, Inc. Fire Extinguisher Service Districtwide 2019/20 $10,000 Tree Sculpture Group Landscaping/Tree Pruning & Removal Districtwide $15,000 Sound & Signal Inc Repair Bells&PA Systems Districtwide $15,000 Roto Rooter Repair/Maint Sewer Lines District-Wide $15,000 Bailey Fence Company Inc Repair/Install Fencing Districtwide $15,000 Adams Pool Solutions Repair Equipment At SLHS Swim Center $16,000 Appleby Carpet Cleaning Districtwide 2019/20 $20,000 Coleman'S Building Services Carpet Cleaning Districtwide 2019/20 $40,000

Financial Impact

The maximum cost for all agreements is $186,000 from maintenance funds (Resource 8150).

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Rationale

Ms. Garvey’s Drawing and Painting class is requesting to develop, design, and create a mural that will have a positive impact on the SLHS community for this and future academic years. This particular class/section will be ideal for this project due to their diverse backgrounds and abilities, and the incredible assistance that the assigned para-educators provide.

Financial Impact

None

Attachments

• SLHS Mural project PDF · 6.5 MB ViewOpen SLHS Mural projectDownload SLHS Mural project

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Rationale

The 2019-2020 First Interim Report, as required by Assembly Bills 1200 and 2756, is a financial update of the 2019-20 district budget. This periodic report is required to be approved by the Governing Board no later than 45 days after the close of the reporting period ending October 31, 2019 to determine as to whether or not the District is able to meet its financial obligations for the current year and the following two subsequent years.

Actions

Motion Approve the positive certification of the First Interim Report for fiscal year 2019-20. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

The 2019-20 First Interim Report has incorporated budget revisions through October 31, 2019.

Attachments

• 2019-20 First Interim Report PDF · 11.1 MB ViewOpen 2019-20 First Interim ReportDownload 2019-20 First Interim Report

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Rationale

Our auditor, Eide Bailly, has completed its annual district audit and Measure J1 bond audits. At this Board meeting, staff is recommending the acceptance of the following: 2018-19 District Audit Report 2018-19 Measure J1 Bond Audit - Financial and Performance Also attached to this item are two standard letters provided by the auditor that give additional detail and context for the audits.

Actions

Motion Approve the positive certification of the First Interim Report for fiscal year 2019-20. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. Motion Accept the following audits dated June 30, 2019: Annual Financial Report (District Audit) Building Fund (Measure J1) Financial and Performance Audits Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .; Vote:; Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

There is no financial impact for accepting audit reports.

Attachments

• 2018-19 District Audit Report PDF · 876.4 KB ViewOpen 2018-19 District Audit ReportDownload 2018-19 District Audit Report
• 2018-19 Measure J1 Bond Audit Report PDF · 382.6 KB ViewOpen 2018-19 Measure J1 Bond Audit ReportDownload 2018-19 Measure J1 Bond Audit Report
• District Audit Communication Letter PDF · 54.3 KB ViewOpen District Audit Communication LetterDownload District Audit Communication Letter
• Measure J1 Audit Communication Letter PDF · 50.5 KB ViewOpen Measure J1 Audit Communication LetterDownload Measure J1 Audit Communication Letter

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Rationale

The Food Service Department has now moved into the new office and test kitchen space in the warehouse. With the new space, the department needs access to a copier for routine operations. Food Service staff and Tech Department spoke with vendors regarding needs. Caltronics has provided a quote for a copier along with service.

Actions

Motion Approve 60 month agreement for lease and service with Caltronics for new copier for Food Service. Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

The 60 month (5 year) lease will cost $10,232 plus the a copy cost of one-half cent for black and white and five cents for color. The funding will come from the Cafeteria Fund (Fund 13).

Attachments

• Caltronics 60 Month Lease - Food Service PDF · 1006.5 KB ViewOpen Caltronics 60 Month Lease - Food ServiceDownload Caltronics 60 Month Lease - Food Service

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Rationale

The city agreed to loan $1,250,000 to the district in 2013 towards purchase and construction of what is now the Barbara Lee Center. We currently owe $686,610.77 of the original loan amount, plus interest. The district has been using its Developer Fees (Fund 25) since 2014 to repay the loan because the facility was needed to provide health and wellness services to additional students due to growth within the district. The interest rate for the loan began at 1.5%, rose to 3% in 2017, and will raise to 5% in 2024. Staff is proposing to use Developer Fees (Fund 25) and Redevelopment Agency funds to payoff the loan. Early payoff is allowed under the terms of the original loan. An early payoff would save approximately $60,000 in cumulative interest payments. This calculation includes the loss of potential interest income from keeping district funds in the county treasury. The total cost of a January payoff would be $695,193.41. The district's Fund 25 currently has a balance of $470,336.51, and has adequate balance in Redevelopment Agency funds for the remaining $224,856.90.

Actions

Motion Approve the early payoff of the city loan using Developer Fees and Redevelopment Agency funds. Passed with a motion by Diana Prola and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

The district will save approximately $60,000 in interest costs by paying off the city loan early using existing funds that can only be used for facility purposes.

Attachments

• BLC City Loan Agreement - 2013 PDF · 6.6 MB ViewOpen BLC City Loan Agreement - 2013Download BLC City Loan Agreement - 2013

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Rationale

Frontline Education is an absence management software system that was built exclusively for K-12 districts to improve the effectiveness and efficiency of finding substitutes, tracking leaves and managing employee absences. This software will assist the district to support uninterrupted learning, with tools to help reduce absenteeism, find qualified substitutes for every absence, manage substitute schedules and provide greater visibility into employee absences and trends.

Actions

Motion Approve the contract with Frontline Education. Passed with a motion by Evelyn Gonzalez and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$28,325 General Fund

Attachments

• Frontline Education Absence and Substitute Management Contract PDF · 365.7 KB ViewOpen Frontline Education Absence and Substitute Management ContractDownload Frontline Education Absence and Substitute Management Contract

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Rationale

Great from the Gate (GftG) is a fellowship program that works with educator preparation programs to place eligible students who are entering their clinical experiences in local, high-performing P-12 schools with trained mentor teachers.

Actions

Motion Staff recommends approval of the MOU with Great from the Gate through June 2020. Passed with a motion by Monique Tate and a second by Christian Rodriguez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Great from the Gate Student Teaching MOU PDF · 170.1 KB ViewOpen Great from the Gate Student Teaching MOUDownload Great from the Gate Student Teaching MOU

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Rationale

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university.

Actions

Motion Staff recommends to approve the renewal student teaching agreement with Brandman University beginning January 1, 2020 to January 1, 2023. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Renewal Student Teaching Agreement with Brandman University PDF · 90.2 KB ViewOpen Renewal Student Teaching Agreement with Brandman UniversityDownload Renewal Student Teaching Agreement with Brandman University

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Rationale

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university.

Actions

Motion Staff recommends to approve the renewal student teaching agreement with San Jose State University beginning October 25, 2019 to October 25, 2024. Passed with a motion by James Aguilar and a second by Diana Prola. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

There is no fiscal impact to the general fund.

Attachments

• Student Teaching MOU with San Jose State University PDF · 428.9 KB ViewOpen Student Teaching MOU with San Jose State UniversityDownload Student Teaching MOU with San Jose State University

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Rationale

Jefferson Elementary School's 4th and 5th grade classes plan a 3 day 2 night outdoor science program to NatureBridge in Sausalito on March 16-18, 2020.

Actions

Motion Approve Contracted Services Agreement between San Leandro USD/Jefferson Elementary School and NatureBridge. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$29,600 School Site Allocation and Donation funds

Attachments

• Nature Bridge-Jefferson 12.10.19 PDF · 518.2 KB ViewOpen Nature Bridge-Jefferson 12.10.19Download Nature Bridge-Jefferson 12.10.19

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Rationale

Monroe Elementary School's 5th grade class plans a three day two night outdoor education trip at the UCCR Wolf Camp Arroyo in Livermore on January 27-29, 2020.

Actions

Motion Approve Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and UCCR Wolf Camp Arroyo. Passed with a motion by Monique Tate and a second by Diana Prola. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$11,350 Supplemental Concentration Outdoor Education Funds and Donation Funds

Attachments

• Monroe-Camp Arroyo 12.10.19 PDF · 676.3 KB ViewOpen Monroe-Camp Arroyo 12.10.19Download Monroe-Camp Arroyo 12.10.19

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Rationale

Roosevelt Elementary School 5th grade class plans a three day two night outdoor science program trip to Exploring New Horizons in Pescadero. Each 5th grade class attends the camp on separate dates: January 13-15, January 22-24, January 27-29, 2020.

Actions

Motion Approve Contracted Services Agreement between San Leandro Unified School District/Roosevelt Elementary School and Exploring New Horizons. Passed with a motion by Christian Rodriguez and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$24,480 - School Site Allocated Funds and Donation Funds

Attachments

• Roosevelt-Exp. New Horizons 12.10.19 PDF · 458.2 KB ViewOpen Roosevelt-Exp. New Horizons 12.10.19Download Roosevelt-Exp. New Horizons 12.10.19

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Rationale

Wilson Elementary School's 5th grade class plans a three day two night outdoor science program trip to NatureBridge in Sausalito on April 1 - 3, 2020.

Actions

Motion Approved Contracted Services Agreement between San Leandro Unified School District/Wilson Elementary School and NatureBridge. Passed with a motion by James Aguilar and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

$21,469 - School Site Allocated Funds and Donation Funds

Attachments

• Nature Bridge - Wilson 12.10.19 PDF · 531.1 KB ViewOpen Nature Bridge - Wilson 12.10.19Download Nature Bridge - Wilson 12.10.19

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Rationale

HKIT has provided a proposal to produce graphic informational signs for each site representing work that has or is planned to be completed under Measure J1 as well as work that is proposed under the March 2020 bond measure. These signs will be based on designs that were developed in 2016 for Measure J1.

Actions

Motion Approve contract with HKIT. Passed with a motion by Diana Prola and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Total cost for design of all signs will not exceed $20,000 with funding coming from Measure J1 (general).

Attachments

• HKIT Site Map Proposal PDF · 81.1 KB ViewOpen HKIT Site Map ProposalDownload HKIT Site Map Proposal

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Rationale

Approve quote from Home Depot for new cubby’s at Madison and McKinley ES new classrooms.

Actions

Motion The Facilities Department recommends approval. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact $21,505.40 Measure J1 Bond (Portable Replacement) Madison Elementary $10,184.40 McKinley Elementary $11,321.00

Attachments

• Madison Cubbies PDF · 152.8 KB ViewOpen Madison CubbiesDownload Madison Cubbies
• McKinley Cubbies PDF · 128.4 KB ViewOpen McKinley CubbiesDownload McKinley Cubbies

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Rationale

Approve quote for portable generator from Energy Systems to provide backup power to the Barbara Lee Center.

Actions

Motion The Facilities Department recommends approval. Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact $56,383.00 from Measure J1 Bond (Security and Cameras)

Attachments

• Portable Generator BLC PDF · 1.4 MB ViewOpen Portable Generator BLCDownload Portable Generator BLC

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Rationale

Approve Proposal from KI Furniture to purchase furniture for McKinley Elementary School’s new modular classrooms.

Actions

Motion The Facilities Department recommends approval. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact $102,135.87 from Measure J1 Bond (Portable Replacement)

Attachments

• McKinley Furniture Purchase PDF · 1.2 MB ViewOpen McKinley Furniture PurchaseDownload McKinley Furniture Purchase

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Rationale

Approve change order #3 for Wilson ES. The facilities department requested to add waterproof panels to the back of the sinks and use draper style window treatments instead of mini-blinds. Approve change order #4 for Garfield ES. The facilities department requested to use draper style window treatments instead of mini-blinds. This change order also includes necessary utility upgrades to facility that currently houses Davis Street program.

Actions

Motion The Facilities Department recommends approval. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Total Fiscal Impact: $15,892.58 from Measure J1 Bond (Portable replacement) Wilson Change Order #3: $5,252.19 Garfield Change Order #4: $10,640.39

Attachments

• Garfield Change Order #4 PDF · 10.4 MB ViewOpen Garfield Change Order #4Download Garfield Change Order #4
• Wilson Change Order #3 PDF · 2.4 MB ViewOpen Wilson Change Order #3Download Wilson Change Order #3

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Rationale

Approve cost proposal for attached Change Order #2 for Madison Modernization Project to replace old plastic panes of glazing with new glass panes.

Actions

Motion The Facilities Department recommends approval. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact of $ 37,789.00 measure J1 bond funds. (Portable Replacement)

Attachments

• Madison Change Order #2 PDF · 249.3 KB ViewOpen Madison Change Order #2Download Madison Change Order #2

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Rationale

Approve proposal from A-1 Fencing, Inc to install a new automated gate for the maintenance, Tech and Food Service parking area

Actions

Motion The Facilities Department recommends approval. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact $46,500.00 from Redevelopment Funds.

Attachments

• Warehouse Gate CUPCCAA contract PDF · 556.2 KB ViewOpen Warehouse Gate CUPCCAA contractDownload Warehouse Gate CUPCCAA contract

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Rationale

Approve proposal from Souto Brothers for the repair of asphalt next to room 3-B which was written as a deficiency during the Williams facility inspection.

Actions

Motion The Facilities Department recommends approval. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact $17,792.03 Measure J1 Bond (Drop-off / Paving)

Attachments

• Asphalt Repair CUPCCAA contract PDF · 347.3 KB ViewOpen Asphalt Repair CUPCCAA contractDownload Asphalt Repair CUPCCAA contract

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Rationale

Approve Gross Maximum Price for increment one and two from JL Construction for the construction of modular buildings at McKinley ES and Jefferson ES. Fiscal impact $11,174,347.00 from Measure J1 (Portable Replacement) McKinley ES $7,886,433.00 Jefferson ES $3,287,914.00

Actions

Motion The Facilities Department recommends approval. Passed with a motion by Diana Prola and a second by James Aguilar. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact $11,174,347.00 from Measure J1 (Portable Replacement) McKinley ES $7,886,433.00 Jefferson ES $3,287,914.00

Attachments

• McKinley/Jefferson Modular Amendment PDF · 494.9 KB ViewOpen McKinley/Jefferson Modular AmendmentDownload McKinley/Jefferson Modular Amendment

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Rationale

Approve proposal from IES to complete the HVAC at Muir, Wilson, Washington, and SLHS.

Actions

Motion The Facilities Department recommends approval. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. | Vote: Yes James Aguilar .; Yes Student Board Member .; Yes Evelyn Gonzalez .; Yes Peter Oshinski .; Yes Diana Prola .; Yes Christian Rodriguez .; Absent Leo Sheridan .; Yes Monique Tate .

Financial Impact

Fiscal impact $989,734.00 from Measure J1 Bond (HVAC)

Attachments

• IES amendment HVAC PDF · 550.3 KB ViewOpen IES amendment HVACDownload IES amendment HVAC

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Rationale

Enrollment As of December 2, 2019

Attachments

• Enrollment As of December 2, 2019 PDF · 147.2 KB ViewOpen Enrollment As of December 2, 2019Download Enrollment As of December 2, 2019

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Rationale

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and mis-assignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of July-September, 2019, the school district did not have any complaints.

Attachments

• Williams Quarterly Report Q3 2019 PDF · 272.6 KB ViewOpen Williams Quarterly Report Q3 2019Download Williams Quarterly Report Q3 2019

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Minutes

Trustee Gonzalez provided several consensus item suggestions: - Send flowers to Leo - Obtain data for Broadmoor preschool: what is the demographics; what is the admission process like? How are they selected for admission? - Add SchoolSmarts graduation information on upcoming events calendar Trustee Rodriguez: Per the recent email from Jeff Ramirez would like to look into indigenous peoples day Trustee Aguilar inquired about obtain a written report when those on the agenda (such as the park and union reps) are unable to attend to provide a small update. Dr. McLaughlin explained that it's their report and typically when they don't attend they have nothing to report. Dr. McLaughlin will reach out to them to see if they want to provide something in writing when unable to attend. Trustee Gonzalez also mentioned that when Parks and Rec does not attend it is usually because they don't have a quorum at their own meetings.

Attachments

• Consensus 12.10.19 PDF · 46.0 KB ViewOpen Consensus 12.10.19Download Consensus 12.10.19

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