Regular Board Meeting

Minutes

President James led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the agenda of the Regular Board meeting held on February 25, 2014.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the agenda for the Regular Board Meeting held on February 25, 2014.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

The Alameda County Office of Education held their 7th Annual English Learner Conference on February 1, 2014, where San Leandro Unified English Learner educators received two of the seven awards presented to Alameda County educators, and the only district to be recognized in two categories: English Learner Educator of the Year and English Learner Site of the Year. The Board of Education and Superintendent recognized and presented Certificates of Commendations to: Reena Valvani, Wilson Elementary School Kindergarten Bilingual Teacher, as English Learner Educator of the Year James Madison Elementary School, under the leadership of Principal Garry Grotke, as the English Learner Site of the Year Following acceptance of the Certificate, Madison Principal Grotke recognized the work of his Parent Facilitators Sara Lopes, Spanish Facilitator; Samantha Tung, Cantonese Facilitator; and Christina Phan, Vietnamese Facilitator, who work with students, support teachers and help parents access the success.

Quick Summary / Staff Recommendation

The Alameda County Office of Education held their 7th Annual English Learner Conference on February 1, 2014, where San Leandro Unified English Learner educators received two of the seven awards presented to Alameda County educators, and the only district to be recognized in two categories: English Learner Educator of the Year and English Learner Site of the Year. The Board of Education and Superintendent will recognize and present Certificates of Commendations to: Reena Valvani, Wilson Elementary School Kindergarten Bilingual Teacher, as English Learner Educator of the Year James Madison Elementary School, under the leadership of Principal Garry Grotke, as the English Learner Site of the Year

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Minutes

Rabinder (Rob) Mangewala, Coordinator, Educational Services, provided the Board with the most current information regarding the Smarter Balanced Assessment Consortium (SBAC) Implementation Pilot at a state and local district level for the spring of 2014. Assistant Superintendent Rosanna Mucetti, Ed.D. introduced the presentation by saying that although Common Core requires online testing, "We are not bringing in technology solely for the testing. We have a much larger vision," reiterating the importance of getting technology in the hands of students, preparing them for career and college. Mr. Mangewala acknowledged that AB484 is creating this new testing environment the District is implementing. Highlights included: Educational Services is looking at three key areas: Interim Assessments Formative Tools Summative Assessments Since last month, the District has gone from very little technology in the classroom to having a 4:1 ratio Teachers will have the capacity to manage testing from a central location Information coming from the California Department of Education (CDE) is very fluid, changing constantly The Educational Service Department is putting structures in place, providing summaries, tips and resources, to avoid inundating the teachers with new manuals and information that is coming in on a daily basis The test taking place during implementation of the spring of 2014 SBAC is essentially a dress rehearsal from both the CDE's and the District's perspective for operational assessments in 2015 The Board thanked staff for the presentation and expressed their excitement on where the District is headed. Additional comments and suggestions focused on making sure that information that goes home to the parent is translated into the necessary languages, parents need to be made aware of privacy issues and what information is given to Google about our students, testing modifications for Special Ed.; and to be aware of those households that may not have access to technology at home. Trustee Rosatto also noted that he has been asked to be part of the review team for the second set of pilot questions for the Smart Balance Assessment Consortium through the California Department of Education.

Quick Summary / Staff Recommendation

This presentation will provide the most current information regarding the district's preparation for the implementation of the Spring 2014 SBAC pilot.

From

Rabinder Mangewala, Coordinator, Educational Services

Attachments

• SBAC Presentation PDF · 37.7 MB ViewOpen SBAC PresentationDownload SBAC Presentation
• SBAC Update1 Summary PDF · 146.1 KB ViewOpen SBAC Update1 SummaryDownload SBAC Update1 Summary

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Fiscal Impact

The public hearing notifications are funded through Developer Fee Fund-Fund 25 with a budgeted cost not to exceed $200.

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

A Public Hearing was conducted to Consider Resolution to Adopt Developer Fee Justification Study and to Increase Level 1 Residential and Commercial/Industrial Construction Developer Fees. On a motion made by Trustee Carey and seconded by Trustee Toro, the Board opened the public hearing regarding Resolution to Adopt Developer Fee Justification Study and to Increase Level 1 Residential and Commercial/Industrial Construction Developer Fees by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes President James then introduced Ken Reynolds, President of SchoolWorks, Inc., who reported on the 2014 Level 1 Developer Fees Justification Study. Key points included: Education Code Section 17620 allow school districts to assess fee on new residential and commercial construction within their respective boundaries California requires a Developer Fee Justification Study in order to validate an increase/decrease in our developer fee rates Currently the District receives $3.20 per square foot for residential and $.51 per square foot for commercial On January 22, 2014, the SAB approved a bi-annual adjustment to Level I Developer Fees Based on the study, the new fee amounts are $3.36 per square foot for residential construction and $0.54 per square foot for commercial/industrial construction (except for Rental Self Storage facilities in which a fee of $0.10 per square foot is justified) The proposed increase represents $0.16 per square foot and $0.003 per square foot for residential and commercial/industrial construction, respectively The new rates will take effect on April 26, 2014, 60 days after the adoption of the Resolution The construction or reconstruction of school facilities is necessary to mitigate student overcrowding which exists, or is projected to exist Last fiscal year, the District collected $69,090.41 in developer fees There was no public testimony. On a motion made by Trustee Rosato and seconded by Trustee Carey, the Board closed the public hearing regarding Resolution to Adopt Developer Fee Justification Study and to Increase Level 1 Residential and Commercial/Industrial Construction Developer Fees by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes

Quick Summary / Staff Recommendation

Conduct a Public Hearing: NOTICE OF PUBLIC HEARING OF THE SAN LEANDRO UNIFIED SCHOOL DISTRICT FOR PROPOSED ADOPTION OF A DEVELOPER FEE STUDY AND THE INCREASE OF THE STATUTORY SCHOOL FEE NOTICE IS HEREBY GIVEN that the Governing Board of the San Leandro Unified School District will consider input from the public on the proposed adoption of a Developer Fee Justification Study for the District and an increase in the statutory school facility fee (?Level I Fee?) on new residential and commercial/industrial developments as approved by the State Allocation Board on January 22, 2014. The adoption of the Study and the increase of the Level I Fee are necessary to fund the construction of needed school facilities to accommodate growth due to development. Members of the public are invited to comment in writing, on or before February 25, 2014, or appear in person at the hearing at 7:00 P.M. on February 25, 2014, at the following location: San Leandro Unified School District, 14735 Juniper Street, San Leandro, CA. Materials regarding the Study and the Level I Fee are on file and are available for public review at the District Office located at 14735 Juniper Street, San Leandro, CA.

Board Committee

Not Applicable

Policy / Code

Education Code Section 17620, Government Code 6062(a), 65995, 66016, and 66018

Background Information

Government code requires that the maximum amount of developer fees that can be imposed on a development be adjusted every two years by the change in the Class B Construction Cost Index (CCI), as determined by the State Allocation Board (SAB). On January 22, 2014, the SAB authorized school districts to adjust Level 1 developer fees for inflation to a maximum of $3.36 per square foot for residential construction and $0.54 per square foot for commercial/industrial construction. California requires a Developer Fee Justification Study in order to validate an increase/decrease in our developer fee rates. Currently, the District receives $3.20 per square foot for residential and $.51 per square foot for commercial. These rates are from the study that was Board approved on June 19, 2012. A Public Hearing must be held to consider the adoption of school facilities fees on new developments pursuant to Education Code Section 17620 and Government Code Section 65995. Copies of the Resolution and the Developer Fee Justification Study are available for review during normal business hours at the District Office. The new rate is proposed to be $3.36 per square foot for residential projects, and $0.54 per square foot for commercial/industrial projects. The hearing provides the public the opportunity to make oral or written presentations to the Board regarding the increase in school facilities fees to be levied against any residential, commercial, or industrial project within the boundaries of the District. Revenue from fees collected on residential and commercial/industrial development may be used to pay for any of the following: Land (purchased or leased) for school facilities Design of school facilities Permit and plan checking fees Construction or reconstruction of school facilities Testing and inspection of school sites and school buildings Furniture for use in new school facilities Interim school facilities to house students generated by new development while permanent facilities are being constructed Legal and administrative costs associated with providing facilities to students generated by new development Administration of the collection of developer fees (including the costs of justifying the fees), and Miscellaneous purposes resulting from student enrollment growth caused by new residential development

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

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Fiscal Impact

It is expected to generate an increase in revenue but the exact amount depends on the housing market when home owners remodel their homes.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Adopt Resolution #14-07 with the recommended fee structure as $3.36 per sq. ft. for new residential and $0.54 per sq. ft. for commercial/industrial development within the boundaries of the San Leandro Unified School District.

Policy / Code

Education Code Section 17620, Government Code Section 65995

Background Information

California requires a Developer Fee Justification Study in order to validate an increase/decrease in our developer fee rates. Currently, the District receives $3.20 per square foot for residential and $.51 per square foot for commercial. These rates are from the study that was Board approved on June 19, 2012. On January 22, 2014, the SAB approved a bi-annual adjustment to Level I Developer Fees. Therefore, a new Developer Fee Justification Study needs to be conducted in order to ratify the new rates. On February 4, 2014, the Board approved the agreement with SchoolWorks to complete the Districts Developer Fee Justification Study. This study has been completed and provides the basis and sets the rates for the District to collect the increased rates set by the SAB. Based on the study, the new rate is proposed to be $3.36 per square foot for residential projects and $0.54 per square foot for commercial/industrial projects. The new rates will take effect on April 26, 2014, 60 days after the adoption of the Resolution. Last fiscal year, the District collect $69,090.41 in developer fees.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Resolution #14-07 Developer Fees PDF · 58.4 KB ViewOpen Resolution #14-07 Developer FeesDownload Resolution #14-07 Developer Fees
• Developer Fee Justification Study_Schoolworks PDF · 2.3 MB ViewOpen Developer Fee Justification Study_SchoolworksDownload Developer Fee Justification Study_Schoolworks

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To

Dr. Michael McLaughlin Superintendent

Minutes

A Public Hearing was held regarding the San Leandro Unified School District's Initial Proposal to the San Leandro Teachers' Association. On a motion made by Trustee Carey and seconded by Trustee Rosato, the Board opened the public hearing by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes There was not public testimony. On a motion made by Trustee Rosato and seconded by Trustee Carey, the Board closed the public hearing by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes

Quick Summary / Staff Recommendation

Conduct a public hearing for the San Leandro Unified School District's initial proposal to the San Leandro Teachers' Association.

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Government Code Section 3547 requires the Board of Education to present all initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation. The proposals shall be presented at a public meeting of the public school employer and thereafter shall be public records. This public hearing is for the San Leandro Unified School District to present its initial proposal for reopener negotiations with the San Leandro Teachers' Association.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Initial Proposal for Reopener Negotiations with the San Leandro Teachers' Association PDF · 61.4 KB ViewOpen Initial Proposal for Reopener Negotiations with the San Leandro Teachers' AssociationDownload Initial Proposal for Reopener Negotiations with the San Leandro Teachers' Association

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To

Dr. Michael McLaughlin Superintendent

Minutes

A Public Hearing was held regarding the San Leandro Unified School District's Initial Proposal to the Teamsters Union Local No. 856/Alameda Building Trades Council. On a motion made by Trustee L?pez and second by Trustee Toro, the Board opened the public hearing regarding the San Leandro Unified School District's Initial Proposal to the Teamsters Union Local No. 856/Alameda Building Trades Council by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes There was no public testimony. On a motion made by Trustee L?pez and second by Trustee Toro, the Board closed the public hearing regarding the San Leandro Unified School District's Initial Proposal to the Teamsters Union Local No. 856/Alameda Building Trades Council by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes

Quick Summary / Staff Recommendation

Conduct a public hearing for the San Leandro Unified School District's initial proposal to the Teamsters Union Local No.856/Alameda Building Trades Council.

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Government Code Section 3547 requires the Board of Education to present all initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation. The proposals shall be presented at a public meeting of the public school employer and thereafter shall be public records. This public hearing is for the San Leandro Unified School District to present its initial proposal for reopener negotiations with the Teamsters Union Local No.856/Alameda Building Trades Council.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Initial Proposal for Reopener Negotiations with the Teamsters/Alameda Building and Trades Council PDF · 63.5 KB ViewOpen Initial Proposal for Reopener Negotiations with the Teamsters/Alameda Building and Trades CouncilDownload Initial Proposal for Reopener Negotiations with the Teamsters/Alameda Building and Trades Council

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To

Dr. Michael McLaughlin Superintendent

Minutes

A Public Hearing was held regarding the San Leandro Unified School District's Initial Proposal to the California School Employees' Assocciation Local Chapter #94. On a motion made by Trustee L?pez and second by Trustee Toro, the Board opened the public hearing regarding the San Leandro Unified School District's Initial Proposal to the California School Employees' Association Local Chapter #94 by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes There was no public testimony . On a motion made by Trustee L?pez and second by Trustee Toro, the Board closed the public hearing regarding the San Leandro Unified School District's Initial Proposal to the California School Employees' Association by a 7-0 vote. Votes Ron Carey Yes Lance James Yes Mike Katz-Lacabe Yes Corina N. Lopez Yes Diana Prola Yes Vince J. Rosato Yes Jason Toro Yes

Quick Summary / Staff Recommendation

Conduct a public hearing for the San Leandro Unified School District's initial proposal to the California School Employees' Association Local Chapter #94.

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Government Code Section 3547 requires the Board of Education to present all initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation. The proposals shall be presented at a public meeting of the public school employer and thereafter shall be public records. This public hearing is for the San Leandro Unified School District to present its initial proposal for reopener negotiations with the California School Employees' Association Local Chapter #94.

From

Dr. John Thompson Assistant Superintendent

Attachments

• Initial Proposal for Reopener Negotiations with the California School Employees' Association PDF · 61.7 KB ViewOpen Initial Proposal for Reopener Negotiations with the California School Employees' AssociationDownload Initial Proposal for Reopener Negotiations with the California School Employees' Association

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Minutes

Trustee Rosato reported receipt of the following emails from February 4, 2014, through February 24, 2014: From Robin Michel regarding "Press Release: SLUSD Educators Receive Recognition"; from John Thompson regarding "Board of Education"; from Georgette Jackson regarding "McKinley Bulletin"; from Donna McBride regarding "Wilson Dolphin News"; from Robin Michel regarding "Media Alert: Welcome Reception and Kick Off for Instructional Innovators Initiative, February 7, 2014"; from Veronica Sanchez regarding "Garfield Newsletter"; from Carol Alvarez regarding "Parent Bulletin"; from Mark Hamilton regarding "Diane Ravitch's Blog"; from Dr. Mike McLaughlin regarding "Superintendents Report for the Week of February 7, 2014"; from Robin Michel regarding "News You May Have Missed (and Notice of Talent Show Feb. 28)," "Invitation to 2014 Alameda County Women's Hall of Fame," and Washington Wildcat Press"; from Morgan Mack-Rose regarding "Thank You: Bancroft Middle School"; from Laura Arguayo-Guevara regarding "Certificated Job Vacancy"; from Ling King regarding "Power Savings Reminder for Holiday Week"; from Robin Michel regarding "News You May Have Missed: James Madison Student Raised Money for Red Cross Typhoon," and "Facilities and Technology Meeting Agenda: Wednesday, February 19, 2014, 8:30 a.m."; from Mary Patterson regarding "Classified Postings"; from Mark Hamilton regarding "CCSS in Question and Diane Ravitch's blog"; from Rob Rich regarding "SLHS Fields?'' from Mary Patterson regarding "Admin Vacancies"; from Carol Alvarez regarding "Parent Reminder Bulletin"; from Patti Carothers regarding "Alameda County Science and Engineering Fair VIP Reception Invitation to Superintendents and Boards"; from Mike McMahon regarding "2014 Legislative Activity"; from Mark Saran regarding San Leandro High School Swim Center and Fields"; and from Mike McMahon regarding 2014 NCS Basketball.

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Minutes

Student Board member Ellie Erikson updated the Board on activities at the San Leandro high school campus and Fred. T. Korematssu Campus. Highlights included: Boys soccer has locked in a place in NCS as well as boys and girls basketball The week of February 20-14 was "Love Week", where approximately one hundred students celebrated friendships, special relationships in the quad during lunch to promote more school spirit This week there will be a Wiffle Ball tournament. Ms. Erickson shared that the teachers have concerns regarding Common Core implementation, suggesting that leadership might want to send out some information that can be placed in their boxes. She reported that student survey results selected the color blue for the cap and gowns; however, signed petitions were collected and it was decided that students could select either blue or red. She thanked the Superintendent for his support and listening to the students during this process. She invited the Board members to two upcoming school events: March 20 - Student Recognition Assembly March 22 - School Talent Show The Board congratulated the students for the way they proceeded in the cap and gown color selection process.

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Minutes

Anita Waldron, on behalf of the San Leandro Teachers' Association thanked Educational Services Director Rabinder Mangewala for his Smater Balanced Assessment Consortium (SBAC) Implementation update, adding that is wonderful to be part of this process. She thanked Trustees Katz-Lacabe, James, and Carey for attending the Acosta Breakfast, and appreciated that SLTA was able to provide input around the FCMAT study of our Special Education Department and is looking forward to the final report. She updated the Board on negotiations, also noting that they are gathering input from all of their members around the LCAP funding, concluding that, "It is an exciting time to be in the District."

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Minutes

The Superintendent provided the following report: He thanked Associate Superintendent Song Chin-Bendib and her team for preparing the data so that the retro payments will be ready to go out to the employees at the end of the month He thanked the Board for approving the contract with HYA to lead the high school principal search, adding that he will have a timeline indicating the process to the Board by Friday Cabinet is working hard on a LCAP work timeline As requested by Trustee Rosato, staff will be sending the Board a report on Foster Youth on Friday The Superintendent thanked District staff for all of their help in preparation for the visit from the Fiscal Crisis Management Assistance Team (FCMAT) who conducted a study of the District's special services policies, procedures and practices. He reported that he received a preliminary letter confirming the principal and initial findings and preliminary recommendations. Dr. William Gillaspie, Deputy Administrative Officer will present the detailed report when it is ready. Highlights of the findings included: Contributions to Special Ed. are 29% below state average of 32% (District anticipates an increase to 35% in 2013-2014 Costs have increased while revenues have decreased $459,673 District identified 12% of its students as eligible for Special Ed. (2% above the statewide average of 10%) Excess costs of transportation of $534,000 Staffing was the biggest cost identified at $1.2 million in excess staffing Lack of leadership between departments Superintendent McLaughlin, said that he was very encouraged by the findings, adding that the District is on track to implement the recommendations and taking proactive steps to address any issues. Following the report, Trustee L?pez was interested in seeing the data for over-identification broken down by ethnic groups.

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Minutes

Trustee Prola reported that the Facilities and Technology Committee met on February 19, 2014. In addition to several amendments and changes orders that were on the agenda tonight for Board consideration, the committee heard an update on the technology integration by the Division of Curriculum and Instruction, an update on the Qualified Zone Academy Bond (QZAB) application and process, and a presentation of the Bond Program "Finish Strong Plan". The next meeting will be March 12.

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Minutes

Trustee Prolo reported that the Alameda County School Boards Association did not meet, so there was no report.

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Minutes

Trustee Toro reported that Linda Granger has officially taken over the position of Superintendent of the Eden Area Regional Occupational Program. He reported that the highlight of the meeting was that he was elected Vice Chair of the Governing Board.

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Minutes

The following items were pulled from the Consent Calendar: 16d - Approval of Bill Warrants (Prola) 16i - SLUSD Pacific Sports Complex and Burrow Field Joint Use Agreement between the San Leandro Unified School District and the City of San Leandro (Carey) With those exceptions, the Board approved the Consent Calendar as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Vince J. Rosato. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Staff Recommendation

Approve the minutes of the Regular Board meeting held on February 4, 2014.

Attachments

• February 4, 2014, Minutes PDF · 216.5 KB ViewOpen February 4, 2014, MinutesDownload February 4, 2014, Minutes

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Staff Recommendation

Ratify January payroll in the amount of $4,818,523.78 .

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Minutes

Responding to Trustee Prola's question regarding a $10,910.84 check to Superintendent McLaughlin, Associate Superintendent Chin-Bendib explained that revolving cash reimbursements are sent to the Superintendent before re-deposited back into the revolving cash fund. In this case, the amount reflects a number of reimbursement checks. With that, the Board approved Bill Warrants #88-50355343-$88-50358310 in the amount of $2,833,236.98.

Staff Recommendation

Approve Bill Warrants #88-50355343-#88-50358310 in the amount of $ 2,833,236.98.

Actions

Motion Approve Bill Warrants #88-50355343-#88-50358310 in the amount of $ 2,833,236.98. - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Attachments

• Bill of Warrants January PDF · 819.7 KB ViewOpen Bill of Warrants JanuaryDownload Bill of Warrants January

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Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for January 2014.

Attachments

• Intra-Budget Transfers January 2014 PDF · 707.1 KB ViewOpen Intra-Budget Transfers January 2014Download Intra-Budget Transfers January 2014
• Intra-Budget Revisions January 2014 PDF · 893.8 KB ViewOpen Intra-Budget Revisions January 2014Download Intra-Budget Revisions January 2014

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To

Board of Education

Staff Recommendation

Approve Resolution No. 14-08 Celebrating March 31, 2014 as Cesar E. Chavez Day

Background Information

Cesar E. Chavez National Holiday was established by Los Angeles volunteers who organized and led the effort in California that won Cesar Chavez Day, the first legal state holiday and day of service and learning in honor of farm worker leader Cesar E. Chavez. The legal holiday bill introduced by then State Senator Richard Polanco (Los Angeles-D) was signed into law by then Governor Gray Davis (D) on August 18, 2000. The holiday is celebrated on Cesar E. Chavez?s birthday March 31st. This marked the first time that a labor leader or Latino has been honored with a public legal holiday. San Leandro Unified School District honors the contributions of Cesar Chavez and recognizes his selfless dedication for economic justice, civil rights, environmental justice, peace, nonviolence, and empowerment of the poor and disenfranchised through Resolution 13-14. Our schools promote these ideals through such efforts as our ?Season of Service, Period of Peace? service projects and activities that culminate on Cesar Chavez Day, March 31st.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• CEChavez Resolution PDF · 212.0 KB ViewOpen CEChavez ResolutionDownload CEChavez Resolution

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Fiscal Impact

The consulting fee for this search in the amount of $15,000, plus estimated expenses related to travel and correspondence including secretarial services, postage and telephone of $1,500, will be funded from the General Fund.

To

Board of Education

Quick Summary / Staff Recommendation

Consider ratification of the contract with Hazard, Young, Attea & Associates (HYA) for consultation services for the San Leandro High School Principal search.

Board Committee

N/A

Policy / Code

N/A

Background Information

When the Principal of San Leandro High School resigned on September 14, 2013, the District began the process of looking for a replacement. Superintendent McLaughlin, and Assistant Superintendents John Thompson (H.R.) and Rosanna Mucetti (Educational Services) visited the high school to talk about the next steps in hiring a high school principal, and a survey was placed on the website seeking community input. Following several rounds of interviews, the District has been unable to find a suitable candidate. An Interim has been hired. Superintendent McLaughlin has contracted the services of Hazard, Young, Attea and Associates, the firm that conducted the Superintendent search, to lead the San Leandro High School Principal search. The agreement is attached.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• HYA Contract PDF · 661.9 KB ViewOpen HYA ContractDownload HYA Contract

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Adopt Resolution #14-09 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Resolution #14-09 - Obsolete Equipment PDF · 125.8 KB ViewOpen Resolution #14-09 - Obsolete EquipmentDownload Resolution #14-09 - Obsolete Equipment

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Fiscal Impact

Facilities & Technology Committee: January 29, 2014

To

Mike McLaughlin, Ed.D., Superintendent

Minutes

Trustee Carey raised a question regarding District access to the parking lot that is located behind the ball fields. Debbie Pollart, the City's Public Works Director, was present and explained that the parking lot behind the San Leandro Ball Park belongs to the City and at this point, it may be used on an as needed basis. When asked if the City has approved the agreement, Ms. Pollart said that following Board action tonight, the agreement will be taken to the Council on March 3.

Staff Recommendation

Approve the SLUSD Pacific Sports Complex and Burrell Field Joint Use Agreement between the San Leandro Unified School District and the City of San Leandro.

Actions

Motion Approve the SLUSD Pacific Sports Complex and Burrell Field Joint Use Agreement between the San Leandro Unified School District and the City of San Leandro. - Motion made by Ron Carey and a seconded by Corina N. Lopez. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities ?health and fitness? bond that is providing new construction modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District, including the new San Leandro Unified School District Pacific Sports Complex and Burrell Field, located at 2651 Teagarden Street, San Leandro. In 1973, the San Leandro Unified School District, recognizing that the City of San Leandro requires facilities to provide recreational services to the community, entered into a Joint Use Agreement. With the new construction and renovation of the Pacific Sports Complex and Burrell Field, both parties have worked in partnership to develop a new Joint Use Agreement that would clearly outline the roles, responsibilities, and uses of the facilities, including (but not limited to): City?s and District?s Use of the Pacific Sports Complex PAC 1 and PAC 2 Parking Lot A and Lot B Tennis Courts Playground Hours of Operation Scheduling City and Third Party Use of the Facility Use Fees and Maintenance/Capital Expenses Maintenance and Utility Costs Repairs Capital Improvements Taxes; Assessments Parking Terms and Conditions This proposed agreement is for three years commencing on February 5, 2014.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Exhibit A - Burrell Plan PDF · 626.0 KB ViewOpen Exhibit A - Burrell PlanDownload Exhibit A - Burrell Plan
• Joint Use PSC and Burrell Field Agreement with City PDF · 292.7 KB ViewOpen Joint Use PSC and Burrell Field Agreement with CityDownload Joint Use PSC and Burrell Field Agreement with City

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Fiscal Impact

Funded through Measure M

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the purchase of portable fencing for use at the San Leandro High School baseball fields.

Board Committee

Facilities & Technology: January 29, 2014; February 19, 2014

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including the renovation of the San Leandro High School Swim Center, Track and Field project. On March 15, 2011, the Board approved WLC Architects, Inc. to provide architectural design services for the San Leandro High School Swim Center, Track and Field project. On July 17, 2012, the Board approved the Construction Contract with F&H Construction for the San Leandro High School Swim Center and Fields Project. Attached is a price quote from SportaFence Marketing Enterprises, in the amount of $58,528.50, for portable fencing at the baseball fields. The purchase of the portable fencing would allow the District?s baseball teams to play on a regulation size field. Although there is concern about the staffing needed to move the fencing for maintenance of fields and other sports configurations, the Board of Education has authorized the hiring of additional staff to assist with the new facility needs in the SLUSD ? primarily at San Leandro High School and Burrell Field. This position would assist with baseball fence prep.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• SportaFence Quote PDF · 199.2 KB ViewOpen SportaFence QuoteDownload SportaFence Quote

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Fiscal Impact

The Elementary School Playground projects are paid from Measure M Bond.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 2, in the amount of $18,702, to West Bay Builders Inc. for the Elementary School Playground projects (Wilson Elementary School only), funded through Measure M Bond.

Board Committee

Facilities and Technology Committee February 19, 2014

Background Information

In November 2010, the voter passed Measure M Bond, which includes exterior athletic improvements at all eight (8) elementary schools. The District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements. On May 21, 2013, the District received six (6) bids for the Measure M Elementary School Exterior Athletic Playgrounds, per Public Contract Code requirements. The bid market was extremely competitive and six (6) bids were received for the project. The lowest responsive, responsible bid was $3,189,000. On September 10, 2013, the Board approved Change Order No.1, in the amount of $38,461, to add temporary fencing and shift the contractor?s working hours and days to allow for summer school to be held at the Jefferson Elementary School site during June and July 2013. This Change Order No. 2, in the amount of $18,702, is to address requests made by the District (owner) and the design team, including making up for lost time due to architect supplemental instruction (ASI), repairing damage caused by vandalism, and additional work requested to maintain warranty. CONTRACT SUMMARY Item Item Amount Running Contract Total Total Contract Increase Original Contract $3,189,000 $3,189,000 0% Change Order #1 $38,461 $3,227,461 1.2% Change Order #2 $18,702 $3,246,163 1.8% BUDGET SUMMARY Elementary Exterior Athletic (Playground) Projects Soft Cost Budget $2,023,000 Hard Cost Budget CMAS Play structures (LSI/Ross) GC Construction (West Bay) Change Order Contingency $5,300,000 $921,846 $3,189,000 $1,189,154 * Project Contingency $177,000 Total Project Budget $7,500,000 * Change order contingency is high because of a competitive bid climate, and realized savings from the direct-purchase of play structures from the California Multiple Award Schedule (CMAS).

From

Song Chin-Bendib, Associate Superintendent

Attachments

• CO 2 West Bay Wilson Playground PDF · 71.9 KB ViewOpen CO 2 West Bay Wilson PlaygroundDownload CO 2 West Bay Wilson Playground

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Fiscal Impact

The Elementary School Playground projects are paid from Measure M Bond.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 3, in the amount of $143,699, to West Bay Builders Inc. for the Elementary School Playground projects (Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington) funded through Measure M Bond.

Board Committee

Facilities and Technology Committee February 19, 2014

Background Information

In November 2010, the voter passed Measure M Bond, which includes exterior athletic improvements at all eight (8) elementary schools. The District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements. On May 21, 2013, the District received six (6) bids for the Measure M Elementary School Exterior Athletic Playgrounds, per Public Contract Code requirements. The bid market was extremely competitive and six (6) bids were received for the project. The lowest responsive, responsible bid was $3,189,000. On September 10, 2013, the Board approved Change Order No.1, in the amount of $38,461, to add temporary fencing and shift the contractor?s working hours and days to allow for summer school to be held at the Jefferson Elementary School site during June and July 2013. Change Order No. 2, (pending board approval at tonight?s Board meeting) in the amount of $18,702, addressed requests made by the District (owner) and the design team, including making up for lost time due to architect supplemental instruction (ASI), repairing damage caused by vandalism, and additional work requested to maintain warranty. This Change Order No. 3, in the amount of $143,699, includes temporary construction fencing at Garfield, Roosevelt and Washington Elementary Schools. Re-grading of play boxes at Garfield, Jefferson, Washington and Roosevelt Elementary Schools; and the reshaping and re-sodding of McCartney Park, as well as other owner and design team requests. CONTRACT SUMMARY Item Item Amount Running Contract Total Total Contract Increase Original Contract $3,189,000 $3,189,000 0% Change Order #1 $38,461 $3,227,461 1.2% Change Order #2 $18,702 $3,246,163 1.8% Change Order #3 $143,699 $3,389,862 6.2% BUDGET SUMMARY Elementary Exterior Athletic (Playground) Projects Soft Cost Budget $2,023,000 Hard Cost Budget CMAS Play structures (LSI/Ross) GC Construction (West Bay) Change Order Contingency $5,300,000 $921,846 $3,189,000 $1,189,154 * Project Contingency $177,000 Total Project Budget $7,500,000 * Change order contingency is high because of a competitive bid climate, and realized savings from the direct-purchase of play structures from the California Multiple Award Schedule (CMAS).

From

Song Chin-Bendib, Associate Superintendent

Attachments

• CO 3 West Bay Elementary Playgrounds PDF · 82.9 KB ViewOpen CO 3 West Bay Elementary PlaygroundsDownload CO 3 West Bay Elementary Playgrounds

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Fiscal Impact

The cost of construction management services is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 2, in the amount of $10,500, to the Construction Management Services Agreement with The Alley Group (TAG), Inc., for the two (2) middle school athletic exteriors, specifically, adding security fencing at John Muir Middle School, funded through Measure M.

Board Committee

Facility & Technology Committee on February 19, 2014

Background Information

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including middle school exterior athletics. On January 24, 2011, the District released a Request for Qualifications (RFQ) for submissions of a Statement of Qualifications (SOQ) for construction management services from firms interested in providing professional services to the District; and on February 4, 2011, the District received sixteen (16) Statement of Qualifications (SOQ) packages by the deadline. On March 17 and 18, 2011, staff interviewed a shortlist of eight (8) qualified construction management firms. On April 5, 2011, the Board approved the CM pool and the selection of Van Pelt Construction Services (VPCS), The Alley Group (TAG) and Harris & Associates (H&A). The Board authorized District staff to make project assignments and negotiate agreements with the firms in the pool. On May 5, 2011, District staff finalized the project assignments for the CM firms, assigning Bancroft and John Muir Middle schools to The Alley Group. On December 6, 2011, the Board of Education approved the agreement with The Alley Group (TAG), Inc., in the amount of $135,050, which was then signed and dated December 19, 2011, for professional construction management services for the John Muir Middle School athletic exterior improvements, funded through Measure M, the $50.1 million November 2010 General Obligation (GO) Bond. On November 19, 2013, the Board of Education approved Amendment No. 1, in the amount of $30,000, to increase the total compensation to a new lump sum amount of $165,050, and address additional professional construction management services and time due to project scope change. This included addressing hidden conditions (additional hazardous materials and unknown underground obstructions), seismically deficient facilities; adding pool demolition, additional playground construction, basketball court replacements and renovations, as well as replacement of deteriorated irrigation systems and natural grass replacement and other at John Muir Middle School. This Amendment No. 2, in the amount of $10,500, is to add security fencing at John Muir Middle School. Contract Summary Item Amount Running Total Percent Increase Initial contract $135,050 $135,035 n/a Amendment #01 $30,000 $165,050 22.2% Amendment #02 $10,500 $175,550 29.9%

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Amend 2 TAG Middle Schools Exteriors PDF · 36.6 KB ViewOpen Amend 2 TAG Middle Schools ExteriorsDownload Amend 2 TAG Middle Schools Exteriors

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Fiscal Impact

The cost of construction services is included in the approved Measure B savings project list from the August 2012.

To

Michael McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Change Order No. 3, final, to the construction contract with OnPoint Construction, in the deductive amount of $37,500, for the Seismic and Windows Project at Madison Elementary School.

Board Committee

Facilities and Technology Committee: February 19, 2014

Background Information

On August 21, 2013, the Board of Education approved the creation and funding of the Madison Elementary School Seismic and Windows Project from Measure B Savings. On May 7, 2013, the District received two bids for the seismic work and installation of windows at Madison Elementary School, per Public Contract Code requirements. The low responsive, responsible bidder was OnPoint Construction, in the amount of $355,600. On May 21, 2013, the Board approved the construction contract with OnPoint Construction, in the amount of $355,600. There is a $50,000 owner controlled allowance for hidden conditions called for on the bid form, therefore the original contract amount will be $355,600 + $50,000 = $405,600. The estimated project budget was $450,000. On August 20, 2013, the Board approved Change Order No.1, a deductive change order in the amount of <$6,100>, which reflected a credit to remove costs associate with bid alternate #2 accepted at bid time and not applicable to construction scope. On December 17, 2014, the Board approved Change Order No. 2, in the amount of $32,925, is to address hidden unknown field conditions that were discovered during demolition and found behind walls and below floors. This final Change Order No. 3, contains $12,500 to provide and install a motorized, push button operated ADA door controller, and contains a $50,000 credit for the contract allowance added to low bid amount per the contract documents and contractor agreement, resulting in a deductive change order in the amount of <$37,500>. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $405,600 $405,600 0% Change Order #1 <$6,100> $399,500 <1.5%> Change Order #2 $32,925 $432,425 6.8% Change Order #3 <$37,500> $394,925 <2.6%> Budget Summary Madison ES District Offices & Instructional Materials Center (IMC) HVAC and Roof Replacement, Generator, SDC Restroom, Seismic & Window Project Soft Cost Budget $1,002,333 Hard Cost Budget Construction (Emer. Generator) Construction (SDC Restroom) Construction (HVAC, Roof, etc.) Construction (Seismic windows) Interim housing Construction Contingency $89,000 $0 $1,293,094 $432,425 $504,000 $13,484 Project Contingency $664 Total Project Budget $3,335,000

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• CO 3 OnPoint Madision Seismic and Windows PDF · 40.7 KB ViewOpen CO 3 OnPoint Madision Seismic and WindowsDownload CO 3 OnPoint Madision Seismic and Windows

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To

Michael McLaughlin, Ed.D., Superintendent

Staff Recommendation

Notice of Completion (NOC) for the Madison Elementary School Seismic and Windows Modernization Project

Board Committee

Facilities and Technology Committee: February 19, 2014

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, OnPoint Construction, for the Madison Elementary School Seismic and Windows Modernization project has been performed and is now complete. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on January 10, 2014. The project team included Sim Architects, Inc. (Architectural Design) and Harris & Associates (CM).

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• NOC OnPoint Madision Seismic and Windows PDF · 13.2 KB ViewOpen NOC OnPoint Madision Seismic and WindowsDownload NOC OnPoint Madision Seismic and Windows

Link to this item

Fiscal Impact

Funded through Measure B.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Amendment No. 10, in the amount of $6,700, to the Design Services Contract with Aedis Architects to add scope for the HVAC modifications at Bancroft Middle School.

Board Committee

Facilities and Technology Committee: February 19, 2014

Background Information

The Board of Education previously approved Aedis Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. The original Contract was entered into on September 6, 2007, between Aedis Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools. Subsequently, the Board approved: Amendment #1, in the amount of $470,654, on November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract. Amendment #2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools. Amendment #3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E. Amendment #4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School. Amendment #5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed. Amendment #6, in the amount of $4,400, provided architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe. Amendment #7, in the amount of $351,960, was approved on June 4, 2013, and was for additional Measure B savings modernization and voluntary seismic upgrade projects in 2014. In August of 2012, the Board approved the creation of additional Measure B projects from funding generated through savings. The sites include Garfield ES (no seismic work), McKinley ES, Monroe ES, Roosevelt ES (no seismic work), Bancroft MS and Washington ES. Amendment #8, in the amount of $102,343, was approved August 20, 2013, and was for additional seismic upgrades at Garfield ES (Davis Street Bldg), Roosevelt ES (Broadmoor Child Care Bldg and the Farrelly Pool Bldg), and additional scope at Roosevelt ES (Floor drains, roofing) and Bancroft MS (Chairlifts, stair noising, roofing, mechanical access). Amendment #9, in the amount of $33,140, was approved on February 2, 2014, and provided additional architectural design services for mandated ADA upgrades to the path of travel at McKinley Elementary School and Washington Elementary School. This Amendment No. 10, in the amount of $6,700, is to provide additional architectural services specifically related to the re-engineering and modifying existing ductwork at HVAC units located in the attic space above the Bancroft Middle School music room and practice studios in order to accommodate new access for maintenance staff, and to procure DSA approval. Contract and Fee Summary Item Description of Services Item Amount Running Total Original Contract Modernization at SLHS, McKinley, Roosevelt, Washington $1,045,588 $1,045,588 Amend. #1 Modernization at Bancroft MS $470,654 $1,516,242 Amend. #2 Modernization at Garfield & Monroe $121,532 $1,637,774 Amend. #3 Classroom Paint and Lights Washington Buildings C & E $18,810 $1,656,584 Amend. #4 Measure B Savings Mod. San Leandro HS $243,896 Replace Portables at Washington ES $145,666 $389,562 $2,046,146 Amend. #5 Washington ES Change from Portables to Modular Classrooms $29,000 $2,075,146 Amend. #6 Engineering Calculations for San Leandro HS skylights $4,400 $2,079,546 Amend. # 7 Measure B Savings 2014 projects ? Phase I $351,960 $2,431,506 Amend. #8 Measure B Savings 2014 projects ? Phase II $102,343 $2,533,849 Amend. # 9 ADA Upgrades ? McKinley ES $25,440 ADA Upgrades ? Washington ES $ 7, 700 $33,140 $2,566,989 Amend. #10 HVAC Modifications ? Bancroft MS $6,700 $2,573,689

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Amend 10 Aedis Bancroft HVAC PDF · 39.1 KB ViewOpen Amend 10 Aedis Bancroft HVACDownload Amend 10 Aedis Bancroft HVAC

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To

Michael McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Notice of Completion (NOC) for the San Leandro Adult School Phase III Project .

Board Committee

Facilities and Technology Committee: February 19, 2014

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, OnPoint Construction, for the Madison Elementary School Seismic and Windows Modernization project has been performed and is now complete. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project was completed on January 10, 2014. The project team included Sim Architects, Inc. (Architectural Design) and Harris & Associates (CM).

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• NOC Enviroplex Adult School PDF · 13.2 KB ViewOpen NOC Enviroplex Adult SchoolDownload NOC Enviroplex Adult School

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Fiscal Impact

Portable buildings are paid by Measure B Bond Funds.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve final Change Order No. 1, in the amount of $2,482, to the Agreement with Enviroplex Inc., for a total of $239,655, for the Fabrication and Installation of a Modular Computer Classroom at the San Leandro Adult School.

Board Committee

Facilities and Technology Committee: February 19, 2014

Background Information

On April 1, 2008, the Board approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project. The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades. On July 19, 2011, the Board approved $16,978,500 in projects to be funded through Measure B Savings. Subsequently, on August 2, 2011, the Board approved a prioritized list of additional projects to be funded. On April 9, 2013, the Board approved Amendment #10 to the Harris & Associates professional services contract for one new project: the Adult School New Modular Classroom; Amendment #6 to the DSA IOR Professional Services Agreement with Jerome R. Zalinski, which includes the project; and Amendment#7 to the Jeffery E. Wong Architectural Design Services Contract for the John Muir Middle School Renovation and Upgrade Project. On May 21, 2013, the Board approved a ?Piggyback Contract? with New Jerusalem Elementary School District for the purchase and installation of a modular/portable classroom building utilizing the current competitively bid contract between Enviroplex Inc. and the New Jerusalem Elementary School, New Jerusalem Elementary School District (NJESD), Bid #09-1005. (Please note that on January 10, 2012, the Board of Trustees of the NJUSD approved awarding the Construction Contract Bid #09-1005 with Enviroplex, Inc. for new portable classroom/administration buildings and related sitework. The Contract term of Bid #09-1005 is two (2) years after award. Unit prices for all line items associated with this scope of work are to remain firm until January 6, 2013. Pursuant to Public Contract Code Section 20118, other School Districts, public agencies, political subdivisions, municipalities, and tax supported agencies in the State of California may purchase portable buildings and associated alternates under the same terms and conditions of NJESD Bid #09-1005. The District used this piggyback with Enviroplex to purchase the portable large classroom building installed at Lincoln High School. The agreement has been reviewed by the District?s legal counsel Orbach, Huff, & Suarez, LLP.) On August 8, 2013, the Board of Education approved Amendment #1 to the Piggyback Contract for the Adult School Phase III, modifies the pricing matrix, which was expanded to include items incorporated into the DSA submittal, and added $37,674, in additive and deductive scope changes; and deducted the $25,501 owner-controlled allowance for a net change of $12,173, adjusting the total amount from $225,000 to $237,173. This Change Order No. 1, in the amount of $2,482, is the final change order, and includes upgrades added at the request of the District. Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $225,000 $225,000 0% Amendment #1 $12,173 $237,173 5% Change Order #1 $2,482 $239,655 6.5% Budget Summary San Leandro Adult School Modular Computer Classroom Project Soft Cost Budget $125,000 Hard Cost Budget Construction ?Site work Modular Bldg w/Foundations Construction Contingency $250,000 $225,000 $25,000 $500,000 Project Contingency $25,000 Total Project Budget $650,000

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• CO1 Enviroplex Adult School PDF · 33.3 KB ViewOpen CO1 Enviroplex Adult SchoolDownload CO1 Enviroplex Adult School

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Fiscal Impact

None; each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2013-2014.

Background Information

Approval of bond contracts for small amounts comes up each fiscal year as a discussion item. Associate Superintendent of Business and Operations has researched with three separate legal counsels regarding the process to approve professional consultant contracts in general, and especially in relation to the size of the contract. Each of these legal counsels has advised that the District formally present any contract for professional services to the Board for approval regardless of the amount. A contract is in place when it has an ?offer?, ?term(s)?, and ?acceptance?.? Using the programmer of Accountability (construction software), staff developed an appropriate format for construction related service contracts under $15,000, which is the standard threshold for construction related services. This was approved by the Board of Education on October 16, 2012. Attached is the ?Summary Spreadsheet for Bond Contracts $15,000 or Less.? The spreadsheet will be provided to the Board at every board meeting, if there are any contracts falling under this category. Detailed contract information or cover pages will not be part of subsequent Board Packets, but will be available for questions or inspection upon request.?

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Bond $15K or Less PDF · 9.7 KB ViewOpen Bond $15K or LessDownload Bond $15K or Less

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Attachments

• Certificated Personnel Report Word · 106.4 KB Open Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 12.4 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

There is no fiscal impact to the general fund.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the student teaching agreement with Holy Names University.

Board Committee

Not applicable

Background Information

The District maintains student teacher agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested for student teaching agreement with Holy Names University for January 31, 2014 to June 30, 2017.

From

John Thompson, Ed.D., Assistant Superintendent, Human Resources

Attachments

• Holy Names Teaching Agreement PDF · 1.3 MB ViewOpen Holy Names Teaching AgreementDownload Holy Names Teaching Agreement

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Fiscal Impact

$6,000.00 from Common Core funds

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Contracted Services with Sam Seidel, Keynote Speaker for Summer Teacher Conference, August 2014

Background Information

Sam Seidel, author and educator, will serve as one of the keynote speakers during SLUSD's Teaching, Learning & Innovation Conference on August 14, 2014. Mr. Seidel will provide a perspective on culturally and linguistically relevant approaches to connecting the classroom to the real world for our students. The conference will support teachers in developing and refining their skills in order effectively implement the Common Core State Standards.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Sam Seidel contract PDF · 53.7 KB ViewOpen Sam Seidel contractDownload Sam Seidel contract

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Fiscal Impact

SLED funds will cover the $15,000 cost

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Memorandum of Understanding between Alameda County Office of Education and San Leandro USD for Season of Service, Period of Peace Administration and Consulting for 2013-2015 School Year

Background Information

Alameda County Office of Education will provide technical assistance in managing the implementation of the Season of Service initiative. The technical assistance will focus on providing sustainability for the effort at San Leandro High School and Lincoln while scaling the efforts across our middle schools.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• MOU ACOE SLHS SOS POP PDF · 27.4 KB ViewOpen MOU ACOE SLHS SOS POPDownload MOU ACOE SLHS SOS POP

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Fiscal Impact

$7,500.00 from Common Core funds

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve EdLeader21 Membership for Professional Development, Networking and Collaboration Opportunities

Background Information

Ed Leader 21 is a national network of schools and districts focused on integrating the 4Cs (critical thinking, communication, collaboration and creativity) into education. Membership provides the district access to a variety of professional development opportunities focused on integrating the 21st century skills framework across classrooms. Membership will provide the district access to a variety of instructional and assessment tools such as rubrics to be utilized to assess K-12 student progress with these skills. Membership also provides the opportunity to collaborate with other districts implementing the framework alongside Common Core State Standards.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• EdLeader21 PDF · 558.6 KB ViewOpen EdLeader21Download EdLeader21

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Associate Superintendent, Business & Operations

Attachments

• Contracts $5,000 and less 2-25-14 PDF · 17.0 KB ViewOpen Contracts $5,000 and less 2-25-14Download Contracts $5,000 and less 2-25-14

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve Memorandum of Agreement between Public Profit and SLUSD for Evaluation of After School Programs for High School Students for 2013-2014

Background Information

The District is currently in year five of our partnrship with Bay Area Community Resourcs (BACR), a community based organziation that manages our after school programs at the SLHS and Lincoln campuses. As a part of the 21st Century After School and Safety for Teens (ASSETS) grant that funds these programs, BACR and our high school after school programs are to be evaluated by an outside agency, Public Profit. Public Profit will use data from surveys, site visits and student data, aggregating the information across programs and for individual sites and prepare an annual finding report. As a part of the evaluation, this Memorandum of Agreement gives permission to Public Profit for the use of SLUSD's academic data (listed in attachment A) for the 2013-2014 evaluation of our district's high school after school programs. No personal identifying information will be used without District approval.

From

Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services

Attachments

• Public Profit Agreement PDF · 112.7 KB ViewOpen Public Profit AgreementDownload Public Profit Agreement

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To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve non-public school contracts as listed below for the 2013-2014 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2013-2014. Student # DOB Cost Location # 1 01/23/97 $ 1,440.00 Via Center (SLP Assessement) # 2 12/16/96 $14,310.00 Seneca Family of Agencies Total $15,750.00

From

Rosanna Mucetti, Assistant Superintendent, Educational Services

Attachments

• Via Center PDF · 97.7 KB ViewOpen Via CenterDownload Via Center
• Seneca Family of Agencies PDF · 100.7 KB ViewOpen Seneca Family of AgenciesDownload Seneca Family of Agencies

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Fiscal Impact

Contract cost of not-to-exceed $10,000 will be paid by the theater revenue.

To

Mike McLaughlin, Ed.D., Superintendent

Staff Recommendation

Approve the Consultant Contract with Diana Dragone to Implement the Marketing and Revenue Generating Efforts for the Arts Education Center

Background Information

In May of 2012, Diane Dragone was hired as marketing consultant for the Arts Education Center with the goal of increasing revenue from theater rentals. Since that time, she has made contact with many local arts organizations and revenues have risen dramatically. Most clients that Diane has brought to the theater have become repeat customers with multiple bookings per year. Her goal is to bring high-quality programming to the theater, and to make the theater a destination for the community. The theater is now incredibly busy, but there is still room for growth during certain parts of the year. This past year, Diane?s focus has grown to include community outreach and publicity for the events that are produced in the theater. She has been working directly with the SLHS Drama and Music departments to increase ticket sales. The goal is to help make these departments more sustainable with increased revenue and higher interest from untapped markets in the community. Diane was also instrumental in the procurement of a ticketing system at a lower initial purchasing cost and per-ticket fee. The ticketing system is a powerful marketing tool and we now have the option of offering online ticketing and credit card sales for events. The district is seeking to continue the contract for Diane Dragone, the proprietor of Silver Star Associates, as the marketing consultant. The cost of the marketing position which is an amount not to exceed $10,000 will be funded by theater revenue. The hourly rate will continue as $30.00/hr.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Contract Diane Dragone PDF · 79.8 KB ViewOpen Contract Diane DragoneDownload Contract Diane Dragone

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Fiscal Impact

$23,600 to be paid by the Microsoft Software Voucher

To

Mike McLaughlin, Ed.D., Superintendent

Board Committee

Facilities and Technology Committee: February 19, 2014

Background Information

The District is purchasing 380 iPads for student and staff use. We currently have another 80 iPads that have already been issued out to staff members and in use by the Special Education Department. With the growing number of iPads, we need a management solution to configure, secure and track these devices. Airwatch is a leader in the mobile device management (MDM) industry. They provide a feature rich management application that not only secures the iPads from student tampering, but also allows teachers to ?push? applications onto the iPads in real-time over a wireless connection. The Information Technology Department realizes no MDM solution is foolproof and can be disabled should any individual is determined to deactivate it. Deploying a MDM solution is only the first step. We will also be implementing strict policies, guidelines and consequences concerning the safe and appropriate use of the iPads. In addition, the iPads will be stored in a secure cart within the District when not in use and not allowed to be taken home by students. The proposed contract is for a 3 year term at a price of $23m600 which also includes a one-time setup fee and 8 hours of support services. This cost will be funded using the District's Microsoft Software Voucher.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• AirWatch Quote PDF · 61.3 KB ViewOpen AirWatch QuoteDownload AirWatch Quote

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Fiscal Impact

No fiscal impact

To

Board of Education

Minutes

California School Boards Association Delegate Prola took a moment to share some information about the candidates. The Board then agreed to submit a ballot with the name of Nancy Thomas (Newark USD).

Quick Summary / Staff Recommendation

Discuss and consider submitting a ballot for the 2014 CSBA Delegate Assembly.

Board Committee

Non Applicable

Policy / Code

Non Aplicable

Background Information

The California School Boards Association is now conducting the 2014 Delegate Assembly Election. The San Leandro Unified School District is in Region 7-B. The Board as a whole may vote for up to the number of vacancies in the region or subregion as indicated on the ballot. For example, if there are three vacancies in the region or subregion, the Board may vote for up to three individuals. Regardless of the number of vacancies, each Board may cast no more than one vote for any one candidate. The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided. Ballots must be postmarked on or before Monday, March 17, 2014. No exceptions are allowed. Election results will be available no later than Tuesday, April 1. If there is a tie vote, a run-off election will be held. All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2014-March 31, 2016. The next meeting of the Delegate Assembly is on Saturday, May 17 - Sunday May 18 at the Hyatt Regency in Sacramento.

From

Mike McLaughlin, Ed.D., Superintendent

Attachments

• 2014 CSBA Delegate Assembly Election PDF · 913.4 KB ViewOpen 2014 CSBA Delegate Assembly ElectionDownload 2014 CSBA Delegate Assembly Election

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Fiscal Impact

There is no fiscal impact to the general fund.

To

Dr. Michael McLaughlin Superintendent

Minutes

The Board approved the Provisional Internship Permit Education Specialist Mild/Moderate for Lula Gamble.

Actions

Motion - Motion made by Ron Carey and a seconded by Mike Katz-Lacabe. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approval of a Provisional Internship Permit Education Specialist Moderate/Severe for Lula Gamble.

Board Committee

Not Applicable

Policy / Code

Not Applicable

Background Information

The Provisional Internship Permit (PIP) was created in response to the phasing out of emergency permits and became effective on July 1, 2005. It allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. Prior to requesting a PIP, the employing agency must verify that a diligent search has been made, and a fully-credentialed teacher cannot be found. Staff is recommending that the Board of Education approve a Provisional Internship Permit: Education Specialist Moderate/Severe so that Lula Gamble can be employed as a SDC Moderate/Severe teacher at Monroe Elementary School. This class at Monroe Elementary School serves students who are 18 to 22 years of age. This position has been a difficult position to fill: We first advertised for this position in the spring of 2013 and have been unable to find a candidate qualified for the position despite our recruiting efforts.

From

Dr. John Thompson Assistant Superintendent

Link to this item

To

Dr. Mike McLaughlin, Ed.D.

Minutes

President James said that Proposed Stipulated Expulsion Order for student E12-13/14 was being pulled by staff.

Quick Summary / Staff Recommendation

Approve the recommendation from Director of Student Support Services for the stipulated expulsion order for student E12-13/14.

From

Dr. Rosanna Mucetti, Ed.d.

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To

Dr. Mike McLaughlin, Ed.D.

Minutes

Trustee L?pez raised a concern with the Director of Student Support Services' recommendation that the student participate in a minimum of ten (10) hours of individual counseling sessions. She would like to see the hours increased to twenty (20) hours in light of the severity of the charges. With that, an amended motion was made by Trustee L?pez and seconded by Trustee Prola to increase the number of counseling hours to twenty (20). A discussion ensued. Board comments included: "I don't feel that additional hours would accomplish different results." "The Board doesn't have the expertise in these matters." "I am not comfortable in second guessing staff's decision." "In light of the severity of the case, the charges justify the extra counseling hours." "The Board needs more information before making decisions of this nature." "Giving the Board more tools to understand the process would be very helpful." "Consider alternatives to suspension and expulsions." Following the discussion, on a motion by Trustee Carey and seconded by Trustee Toro, the Board approved the recommendation from Director of Student Support Services for the stipulated expulsion order for student E13-13/14 as presented that included the recommended ten (10) hours of individual counseling sessions.

Actions

Motion - Motion made by Corina N. Lopez and a seconded by Diana Prola. | Vote: Yes Lance James .; Yes Ron Carey .; Abstain Diana Prola .; Yes Mike Katz-Lacabe .; Abstain Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Services for the stipulated expulsion order for student E13-13/14.

From

Dr. Rosanna Mucetti, Ed.d.

Link to this item

To

Dr. Mike McLaughlin, Ed.D.

Minutes

The Board approved the recommendation from Director of Student Support Services of the stipulated expulsion order for student E15-13/14.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Abstain Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Quick Summary / Staff Recommendation

Approve the recommendation from Director of Student Support Services for the stipulated expulsion order for student E15-13/14

From

Dr. Rosanna Mucetti, Ed.D.

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Minutes

Miscellaneous Receipts in the amount of $10,110,452.48 have been deposited in the Treasury of Alameda County.

Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $10,110,452.48 have been deposited in the Treasury of Alameda County.

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To

Mike McLaughlin, Ed.D., Superintendent

Minutes

The Board received for information and review the Treasurer's Annual Investment Policy 2014.

Quick Summary / Staff Recommendation

The Board to review the Treasurer's Annual Investment Policy 2014.

Background Information

Pursuant to Section 27133 of the Government Code of the State of California, the Treasurer must submit an annual renewal of the Treasurer's Investment Policy to the Alameda County Board of Supervisors. This policy applies to all funds invested in the county pool, which includes the San Leandro Unified School District funding. This is information about the 2014 Investment Policy which has no significant changes from the previous year.

From

Song Chin-Bendib, Associate Superintendent, Business and Operations

Attachments

• Treasurer's Annual Investment 2014 PDF · 489.2 KB ViewOpen Treasurer's Annual Investment 2014Download Treasurer's Annual Investment 2014

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Minutes

Regular Board Meeting - March 11, 2014 - District Office Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 24, 2014 - District Office

Quick Summary / Staff Recommendation

Regular Board Meeting - March 11, 2014 - District Office Regular Board Meeting - March 18, 2014 Regular Board Meeting - April 1, 2014 Regular Board Meeting - April 22, 2014 - District Office Regular Board Meeting - May 6, 2013 Regular Board Meeting - May 20, 2014 Regular Board Meeting - June 3, 2014 Regular Board Meeting - June 24, 2014 - District Office

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Minutes

The meeting was adjourned at 9:00 p.m.

Actions

Motion - Motion made by Vince J. Rosato and a seconded by Ron Carey. | Vote: Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Corina N. Lopez .; Yes Vince J. Rosato .; Yes Jason Toro .

Link to this item